Page 1 ® ® Version C...
Page 2: Table Of Contents
Table of Contents Using the machine as a printer (For Windows Using the Brother printer driver... 1-1 Features... 1-1 Choosing the right type of paper... 1-2 Printing a document ... 1-2 Simultaneous printing and faxing... 1-3 Clearing data from the memory ... 1-3 Checking the Print Quality ...
Page 3 Scanning a document into the PC (MFC-3240C and MFC-3340CN only)... 2-3 Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) .. 2-5 Scanning a document using the ADF ... 2-5 Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) ...
Page 4 Customizing a user-defined button ... 3-13 Scan to Image: ... 3-13 Scan to OCR: ... 3-14 Scan to E-mail: ... 3-15 Scan to File:... 3-16 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) ... 3-17 ® ® PaperPort 9.0SE and ®...
Page 5 Quick-Dial (not available for MFC-210C)... 3-26 Ink Level ... 3-26 Using MFC Remote Setup (For Windows MFC Remote Setup (not available for MFC-210C) ... 4-1 Using Brother PC-FAX software (For Windows PC-FAX sending... 5-1 Setting up user information... 5-2 Sending setup... 5-3 Outside line access ...
Page 6 Setting up your PC... 5-19 Viewing new PC-FAX messages ...5-20 Using the PhotoCapture Center (For Windows (not available for MFC-5440CN and MFC-3240C) ... 6-1 For USB cable users... 6-1 For Network cable users... 6-3 Network Scanning (For Windows (not available for MFC-3240C and MFC-210C) ... 7-1 Network License ...
Page 7 Quick-Dial (not available for MFC-210C) ... 8-44 Ink Level ... 8-44 MFC Remote Setup (Mac OS (not available for MFC-210C) ... 8-45 Using the PhotoCapture Center (not available for MFC-3240C and MFC-5440CN) ... 8-47 Index ... I-1 ® ® PageManager ...
Page 8 ® * Windows XP in this user’s guide represents Windows XP Professional and Windows XP Home Edition.
Page 9: Using The Machine As A Printer (For Windows )
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you’ll find in a high quality ink jet...
Page 10: Choosing The Right Type Of Paper
From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Page 11: Simultaneous Printing And Faxing
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Page 12: Status Monitor (Windows Only)
You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your computer. For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help.
Page 13: How To Turn Off The Status Monitor
How to turn off the status monitor If you want to switch off the status monitor application, perform the following steps. Right-click on the status monitor icon or window and select Load on Startup in the menu. Set this function to Off and close the window from Exit. Even if the status monitor is off, you can see the machine’s status anytime by clicking the Status Monitor from the Start menu on your computer.
Page 14: Printer Driver Settings (Windows Only)
Quick Print Setup How to access the printer driver settings Select Print from the File menu in your application software. Select Brother MFC-XXXX USB Printer (Where XXXX is your model name) and click Properties. The Printer dialog box will appear.
Page 15: Basic Tab
Basic tab Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Select the Paper Source. (MFC-5840CN only) Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then click the OK button.
Page 16: Media Type
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Select Slow Drying Paper when printing with the type of plain paper on which the ink dries very slowly.
Page 17: Enhanced Print Settings
Media Type Color/Grayscale Plain Paper Color/Grayscale Inkjet Paper Color/Grayscale Glossy Paper Color/Grayscale Transparencies Color/Grayscale Slow Drying Paper Color/Grayscale The factory settings are shown in bold. Enhanced Print Settings You have options for enhanced print settings from the Settings button. Print Quality Selection Fast, Fast Normal, Normal, Fine Fine, Photo Fine, Photo, Highest...
Page 18: Bi-Directional Printing
Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper. This prints at an increased resolution which helps to avoid banding on some types of paper.
Page 19 ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white.
Page 20: Paper Size
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 5" (88.9 x 127.0 mm) to 8.5" x 14" (215.9 x 355.6 mm). Also you can select borderless setting for specific papers.
Page 21: Page Layout
Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. If you are using Windows available.
Page 22: Copies
Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Page 23: Advanced Tab
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1. Color 2. Scaling 3. Watermark 4. Device Options USING THE MACHINE AS A PRINTER 1 - 15...
Page 24: Color
Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
Page 25: Custom Image Type
Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to print a more natural color.
Page 26: Halftone Pattern
Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. ■...
Page 27: Scaling
Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 28: Watermark
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.
Page 29: Watermark Style
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■...
Page 30: Device Options
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date, Time, the Position and the Font.
Page 31: Quick Print Setup
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options.
Page 32: Support Tab
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your...
Page 33: How To Scan Using Windows
In addition to the WIA driver there is also a TWAIN compliant scanner driver installed. If you want to use it, you can switch TWAIN On from the icon Enable/Disable TWAIN for advances user located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX in your computer. (See TWAIN compliant on page 2-10.) ®...
Page 34: Scanning A Document (For Windows Xp Only)
You can scan images directly into the ® PaperPort viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner Open your software application to scan the document.
Page 35: Scanning A Document Into The Pc (Mfc-3240C And Mfc-3340Cn Only)
Scanning a document into the PC (MFC-3240C and MFC-3340CN only) Load your document. Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties.
Page 36 ■ The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) ■ You cannot select the Paper source (A) other than Document Feeder.
Page 37: Scanning A Document Into The Pc (Not Available For Mfc-3240C And Mfc-3340Cn)
Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed).
Page 38 The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) To start scanning your document, click the Scan button in the Scan dialog box.
Page 39: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass (Not Available For Mfc-3240C And Mfc-3340Cn)
Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
Page 40 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box.
Page 41: Brother Scanner Utility
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.
Page 42: Scanning A Document
Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ®...
Page 43: How To Access The Scanner
Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-XXXX USB or Brother MFC-XXXX LAN from the Scanner drop-down list box. (Where XXXX is your model name.)
Page 44: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page — — Scan a portion of the page after pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if required, in the Scanner window: ■...
Page 45: Pre-Scanning To Crop A Portion You Want To Scan
Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.
Page 46 Load your document again. If your model is flatbed type, and you have loaded the document on the scanner glass in step 1, please skip this step. Click Start. This time only the selected area of the document will appear in ®...
Page 47: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Select for scanning photo images. Select for attaching the scanned image to web pages.
Page 48: Resolution
300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi 2400 x 2400 dpi 4800 x 4800 dpi (Except MFC-3240C and MFC-3340CN) 9600 x 9600 dpi (Except MFC-3240C and MFC-3340CN) 19200 x 19200 dpi...
Page 49: Scan Type
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors.
Page 50: Document Size
Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.) If your machine is a flatbed type (except MFC-3240C and MFC-3340CN), you can scan business cards. To scan business cards, select the business card size, and then place the business card face down at the center of the scanner glass.
Page 51 If you selected Custom as the size, the Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■...
Page 52: Using The Scan Key (For Usb Cable Users)
Before you can use must have connected the machine to your Windows computer and loaded the appropriate Brother Drivers for your version of Windows For details about how to configure the Control Center 2.0...
Page 53: Scan To E-Mail
Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the Scan ) configuration. (See E-mail on page 3-9.) Load your document. Scan Press Press to select Scan to E-Mail .
Page 54: Scan To Ocr
The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See File on page 3-11.) Load your document.
Page 55: Scan To Card
Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats.
Page 56 Press to select the quality you want. ▲ ▼ To change the file type, press —OR— To start scanning, press Press to select the file type you want. ▲ ▼ To change the file name, press —OR— To start scanning, press The file name is set automatically however, you can set a name of your choice using the dial pad.
Page 57: Changing The Default Quality
Changing the default quality Menu/Set Press Press to select ▲ ▼ B/W 200x100 dpi , B/W 200 dpi , Color 150 dpi , Color 300 dpi or Color 600 dpi . Menu/Set Press Stop/Exit Press Changing the default black & white file format Menu/Set Press Press...
Page 58: Using Scansoft ® Paperport ® 9.0Se And Omnipage ® Ocr
If you are using Windows you must be logged on with administrator rights. 2 - 26 HOW TO SCAN USING WINDOWS ® PaperPort 9.0SE for Brother is a document 9.0SE can be accessed through the 9.0SE program group. ® PaperPort ®...
Page 59: Viewing Items
Viewing items ® ® ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort 9.0SE ®...
Page 60: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort item or a non-PaperPort ■...
Page 61: Scansoft ® Omnipage ® Ocr Lets You Convert
® ScanSoft OmniPage image text into text you can edit ® ® ScanSoft PaperPort ® ® ScanSoft PaperPort text) into text that you can edit with a word processing application. ® PaperPort 9.0SE uses the optical character recognition application ® ScanSoft OmniPage —...
Page 62: You Can Export Items In Other Formats
You can Export items in other formats You can export or save PaperPort file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file Select the Save As command from the File pull-down menu in ®...
Page 63: Using The Controlcenter2.0 (For Windows ® )
Using the ControlCenter2.0 (For Windows The functions that can be used in the ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 The ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications.
Page 64: How To Turn Off The Autoload Feature In Controlcenter2.0
How to turn off the AutoLoad feature in ControlCenter2.0 Once you start the ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the If you do not want the ControlCenter2.0 to run automatically each time the computer is started;...
Page 65: Scan
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.
Page 66: Photocapture
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) This section contains three features which you can access the media card inserted into the machine. This function is only available when the machine is connected to the PC with USB. ■ Open PCC Folder — enables you to see the files and folders that are on the media card.
Page 67: Pc-Fax
PC-FAX These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) ■...
Page 68: Scan
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button.
Page 69 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button.
Page 70: Ocr (Word Processing Program)
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button.
Page 71: E-Mail
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list.
Page 72: File Attachments
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)
Page 73: File
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.
Page 74: Custom Scan
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 75: Customizing A User-Defined Button
Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name.
Page 76: Scan To Ocr
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 77: Scan To E-Mail
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 78: Scan To File
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 79: Photocapture
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) These buttons can be used to open or copy the files and folders from the media card inserted into the machine. ™ Open PCC Folder (PCC: PhotoCapture Center ® The Open PCC Folder button allows you to open Windows Explorer to show the files and folders on the media card.
Page 80: Copy From Pcc (Photocapture Center ™ )
Copy From PCC (PhotoCapture Center The Copy From PCC button allows you to copy the files on the media card to any directory on your hard disk. To change the destination folder or other settings, right-click on the button and select your preferred settings for file copying.
Page 81: Copy To Application
Copy To Application The Copy To Application button allows you to open the files from the specific application after copying to the folder of the application. To change the folder settings, right-click on the button and select your preferred settings for file copying. In the Copy folder section the default settings are Create a new folder based on the PCC files Date or Month, and Date.
Page 82: Copy
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.
Page 83 Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing.
Page 84: Send
Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) To change the Send settings, right-click on the button to open the configuration window.
Page 85 Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 5-19.) When the machine is connected to the network, you cannot use this function.
Page 86: Address Book
Address Book The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application.
Page 87: Remote Setup (Not Available For Mfc-210C)
DEVICE SETTING In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Page 88: Quick-Dial (Not Available For Mfc-210C)
Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC to the machine. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.
Page 89: Using Mfc Remote Setup
You cannot use the MFC Remote Setup application if your machine is connected via a Network. (See Network User’s Guide.) From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select MFC Remote Setup.
Page 90 OK button When you click OK, the process of uploading the data to the machine begins. The MFC Remote Setup program is closed if an error message is displayed, enter the correct data again and then click Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the machine.
Page 91: Using Brother Pc-Fax Software (For Windows ® )
(For Windows PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Page 92: Setting Up User Information
From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page.
Page 93: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style.
Page 94: User Interface
User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style 5 - 4 USING BROTHER PC-FAX SOFTWARE...
Page 95: Address Book
Address Book If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook Express from the Address Book tab. For the Address book file, you must enter the path and file name of the database file which contains the address book information.
Page 96 Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: Click the Speed-Dial button you want to program.
Page 97: Brother Address Book
Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE 5 - 7...
Page 98: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the Member. The Brother Address Book Member Setup dialog box will appear: In the Member Setup dialog box, type the Member’s information.
Page 99: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. In the Brother Address Book dialog box, click the create a Group. The Brother Address Book Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 100: Editing Member Information
Click Vcard and go to Step 5. From the Available Items column, select the data fields you wish to Export and then click Add >>. Select the items in the order you want them listed. 5 - 10 USING BROTHER PC-FAX SOFTWARE icon. icon.
Page 101 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE 5 - 11...
Page 102: Importing To The Address Book
From the Available Items list select the fields in the same order they are listed in the Import text file. Select the Divide Character - Tab or Comma based on the file format you are importing. To import the data, click OK. 5 - 12 USING BROTHER PC-FAX SOFTWARE...
Page 103 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE 5 - 13...
Page 104: Setting Up A Cover Page
Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 5 - 14 USING BROTHER PC-FAX SOFTWARE...
Page 105: Entering Cover Page Information
Count cover page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. USING BROTHER PC-FAX SOFTWARE 5 - 15...
Page 106: Sending A File As A Pc-Fax Using The Facsimile Style User Interface
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 5-3.
Page 107: Redial
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Cover Page On, and then icon to enter or edit the Cover Page USING BROTHER PC-FAX SOFTWARE 5 - 17...
Page 108 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 5-3. In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
Page 109: Running Pc-Fax Receiving
PC-FAX receiving is only available when using the USB connection, not the LAN connection. Running PC-FAX Receiving From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select ‘PC-FAX Receiving’. The PC-FAX ®...
Page 110: Viewing New Pc-Fax Messages
Double-click any of the new faxes to open and view them. The title of your unread PC message will be the date and time until you assign a file name. For example “Fax 2-20-2002 16:40:21.tif” 5 - 20 USING BROTHER PC-FAX SOFTWARE...
Page 111: For Usb Cable Users
Using the PhotoCapture Center (For Windows (not available for MFC-5440CN and MFC-3240C) Do NOT start your computer with your media cards inserted into the media drive of the machine. You could lose your data or damage the card. For USB cable users ®...
Page 112 You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to prevent damage to the media card: In the My Computer window, right-click the removable disk icon and select Eject from the Context menu.
Page 113: For Network Cable Users
Host Name of the machine. You can open the software by entering ftp://XXX.XXX.XXX.XXX (Where XXX.XXX.XXX.XXX is the IP address of your Brother machine). Click the file name you wish to see. When you take out a media card, do the following to prevent damage to the media card: Close the browser.
Page 114 ™ While the machine is printing from the PhotoCapture Center ™ your PC cannot access the PhotoCapture Center for any other operation. ® MagicGate Memory Stick can be used, but any music data that is stored on the stick can not be read. ™...
Page 115: Network License
Network Scanning (For Windows (not available for MFC-3240C and MFC-210C) To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.)
Page 116: Registering Your Pc With The Machine
Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. ® For Windows From the Start menu, select Control Panel, Printers and Other Hardware, Scanners and Cameras (or Control Panel, Scanners and Cameras).
Page 117 Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC. Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK.
Page 118 Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. If you are using the optional wireless print/scan server NC-2200w, the above window will not appear.
Page 119: Using The Scan Key
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient.
Page 120: Scan To Image
Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-6.) For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button.
Page 121 Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate ScanSoft convert your document into text for viewing and editing from a word processing application on the designated PC.
Page 122: Scan To File
Scan to File When you select Scan to File you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the ControlCenter2.0 on the designated PC.
Page 123: Using Your Machine With A Macintosh ®
8-26. ® *2 For Mac OS X 10.2.0 to 10.2.3 user, please upgrade to Mac OS X 10.2.4 or greater. (The latest information for Mac OS visit at: http://solutions.brother.com) ® ® Mac OS ® X 10.2.4 or greater) on page USING YOUR MACHINE WITH A MACINTOSH ®...
Page 124: Quality
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Quality The quality selection allows you to choose the print resolution you want for your document.
Page 125 ■ Fast Normal: 600 x 300 dpi. Better print quality than Fast mode and faster print speed than Normal. ■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume documents or a document for proofing.
Page 126: Choosing Page Setup Options
Using the Brother printer driver with ® your Apple Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu.
Page 127: Choosing Printing Options
Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing and Enhance Normal Printing settings. See Resolution in Specifications of the User’s Guide. ®...
Page 128 8.6-9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: From the application software such as Presto! click the File menu and select Page Setup.
Page 129 From application software such as Presto! click the File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, select your settings before clicking Print. Click the Option or Settings button to change Image Type and other Printing Options.
Page 130: Sending A Fax From Your Macintosh ® Application
Sending a fax from your Macintosh application ® For Mac OS X users You can send a fax directly from a Macintosh Create a document in a Macintosh To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from the pull-down menu.
Page 131 Select Facsimile from the Output pull-down menu. To address the fax, type a fax number in the Input Fax Number box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 132 Drag a vCard from the Mac OS application You can address the fax number using a vCard (an electronic business card) from Mac OS number field. Click Address Book button. Drag a vCard from the Mac OS to the Destination Fax Numbers field. When you are finished addressing your fax, click Print.
Page 133 The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the ® Mac OS X Address Book for the selected category will be used.
Page 134 From the Output pull-down menu, select Facsimile. When Facsimile is selected, the top button changes to Send Fax and the Address button will be available. Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them.
Page 135 To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the document, click OK to go to the Print dialog box. If you click Send Fax without addressing your fax, the following error message will appear: Click OK to go to the Send Fax dialog box.
Page 136: Accessing The Scanner
Accessing the scanner ® Run your Macintosh first time you use the Brother TWAIN driver, set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 137: Scanning An Image Into Your Macintosh ®
Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page Load your document in the ADF. If your model is a flatbed type, you can also place your document on the scanner glass.
Page 138: Pre-Scanning An Image
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 139: Image
300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi 2400 x 2400 dpi 4800 x 4800 dpi (Except MFC-3240C and MFC-3340CN) 9600 x 9600 dpi (Except MFC-3240C and MFC-3340CN) 19200 x 19200 dpi...
Page 140 Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents that have photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots.
Page 141: Scanning Area
Business Card Size (not available for MFC-3240C and MFC-3340CN) If your machine is flatbed type (not available for MFC-3240C and MFC-3340CN), you can scan business cards. To scan business cards, select the Business Card size (90 x 60 mm) and place the business card at the center of scanner glass.
Page 142: Adjusting The Image
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.
Page 143: Configuring Network Scanning
LCD. (Network scanning is not available for the DCP-110C.) (The ControlCenter2.0 is not available for Mac OS From Library, select Printers, Brother, Utilities and DeviceSelector, and then doubleclick DeviceSelector. The DeviceSelector window appears. This window can also be opened from the ControlCenter2.0.
Page 144: Using The Scan Key
Specify your machine by IP Address or Node Name. To change the IP address, enter the new IP address. To change the Node Name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page.
Page 145: Highlights
Using Presto! ® Presto! PageManager documents in your computer. Since it is compatible with most image editors and word processing programs, Presto! gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! ®...
Page 146: Technical Support
System requirements for Presto! ■ PowerPC processor ■ System 8.6-9.X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support [For USA] Company name: Newsoft America Inc.
Page 147 Fax: 49(0)2451/409642 E-mail Address: newsoft@softbay.de URL: http://de.newsoft.eu.com/ [UK] Company name: Guildsoft Ltd Postal Address: Not Open Telephone: 44-01752-201148 Fax: 44-01752-894833 E-mail Address: Tech@guildsoft.co.uk URL: http://uk.newsoft.eu.com/ [France] Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co.
Page 148 Using the ControlCenter2.0 (For Mac OS The functions that can be used in the ControlCenter2.0 may vary depending upon the model. The ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications.
Page 149: How To Turn Off The Autoload Feature In Controlcenter2.0
The ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. Click OK to close the window. The ControlCenter2.0 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. USING YOUR MACHINE WITH A MACINTOSH and select Open. ® 8 - 27...
Page 150: Scan
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as Adobe kind of image editing application you already have installed on your computer.
Page 151: Device Settings
COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.
Page 152: Image (Example: Apple Preview)
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button.
Page 153 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button.
Page 154: Ocr (Word Processing Program)
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button.
Page 155: E-Mail
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button.
Page 156: File Attachments
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif)
Page 157: File
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button.
Page 158: Custom Scan
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button with holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 159: Scan To Image:
Customizing a user-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to a 30 character name in the Name for Custom field.
Page 160: Scan To Ocr:
Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and...
Page 161: Scan To E-Mail:
Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Page 162: Scan To File:
Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list.
Page 163: Copy
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.
Page 164 Before finishing the Copy button configuration, you must set the Printer Name. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. You must configure each of the copy buttons before they can be used.
Page 165: Device Settings
DEVICE SETTINGS In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Page 166: Ink Level
Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your computer. Ink Level The Ink Level button opens the Remote Setup Program’s Maintenance window, which displays the ink level for each cartridge.
Page 167: Mfc Remote Setup
If you change the settings, you can upload them directly to the machine. The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utilities. This starts the process of uploading the data to the machine and exiting the remote setup program. If an error message is displayed enter the correct data again.
Page 168 Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print.
Page 169 Using the PhotoCapture Center a Macintosh (not available for MFC-3240C and MFC-5440CN) You can access the Media Card inserted into the machine from a ® Macintosh ® For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5”...
Page 170 Quit all applications that are running stored data on the media card and drag the Removable Disk icon onto Trash before you remove the media card from the machine. ™ The PhotoCapture Center will only read one card at a time so do not insert more than one media card at a time.
Page 171 ® Macintosh ® (Mac OS X) ...8-47 ® Windows ...6-1 Print ® Macintosh Brother driver ... 8-4, 8-6, 8-8 ® Windows driver settings ...1-6 keys on control panel ...1-3 Scan ® Macintosh Scan key ...2-20 ® Windows into PC ...2-12 Network ...7-1...
Page 172 Using the Brother printer driver ® with your Apple Macintosh ® (Mac OS 8.6-9.2) ... 8-6 I - 2 INDEX ®...
Page 173 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 http://www.brother.com ®...

This manual is also suitable for:

Mfc-5440cn Mfc-5840cn Mfc-3340cn Mfc-210c Mfc-420cn Mfc-620cn

Brother MFC-3240C Software User's Manual

Using the Machine as a Printer (for Windows )

How to Scan Using Windows

Index

Using the Controlcenter2.0 (for Windows ® )

Using Mfc Remote Setup

(Not Available for MFC-5440CN and MFC-3240C)

(For Windows )

(Not Available for MFC-3240C and MFC-210C)

Quick Links

Related Manuals for Brother MFC-3240C

Summary of Contents for Brother MFC-3240C

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Table of Contents