Page 1 MFC-5200C ®...
Page 2 Register your warranty on-line at www.registermybrother.com By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: I may serve as confirmation of the purchase date of your product should you lose your receipt;...
Page 3: Brother Numbers
Register Your Product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
Page 4: Ordering Accessories And Supplies
Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use and an Index of fax back subjects.
Page 5: Usa And Canada
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Page 6 The decision as to whether to repair or replace the Machine and/or accompanying Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable...
Page 7 You are then PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. •This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces understandings that you may have with Brother or its representatives.
Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
Page 9: Safety Precautions
Safety Precautions To Use the MFC Safely WARNING There are high voltage electrodes inside the MFC. Before you replace internal parts, clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet. To prevent injuries, be careful not to put your hands on the edge of the MFC under the scanner cover.
Page 10: Choosing A Location
WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.
Page 11: Quick Reference Guide
Quick Reference Guide Sending Black & White Faxes Automatic Transmission Place the original face up in the ADF (Automatic Document Feeder), or face down on the scanner glass. Enter the fax number using the dial pad, Speed Dial or Search. Press Fax Start.
Page 12: Storing Numbers
STACK/SORT, and then press Menu/Set. Press SORT, and then press Menu/Set. Press Black Copy or Color Copy. Brother fax back system: In USA: 1-800-521-2846 Brother Global Web Site: http://www.brother.com Frequently Asked Questions (FAQs) and Product Support http://solutions.brother.com Brother Accessories &...
Page 13: Table Of Contents
Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Fax Test Sheet procedure and registering your product (USA only) ... 1-2 On-Line Registration (USA and Canada) ... 1-2 MFC-5200C control panel overview ...
Page 14 Paper specifications for the manual feed slot... 2-3 Printable area ... 2-5 On-Screen Programming ... 3-1 User-friendly programming ... 3-1 Menu table ... 3-1 Navigation keys ... 3-2 Initial setup ...4-1 Getting started ... 4-1 Setting the Paper Type ... 4-1 Setting the Paper Size ...
Page 15 Distinctive Ring... 5-9 What does your telephone company’s ’Distinctive Ring’ do? ... 5-9 What does Brother’s ’Distinctive Ring’ do? ... 5-9 Do you have Voice Mail?... 5-10 Before you choose the ring pattern to register ... 5-10 Very important ... 5-11 Registering the Distinctive Ring pattern ...
Page 16 Auto Dial numbers and Dialing options ... 7-1 Storing numbers for easy dialing ... 7-1 Storing Speed Dial numbers... 7-1 Changing Speed Dial numbers... 7-2 Setting up Groups for Broadcasting... 7-3 Dialing options ... 7-4 Manual dialing with an external telephone... 7-4 Search ...
Page 17 Selecting the fixed reduction ratio ... 10-8 Using the Options key ... 10-8 Paper Type ... 10-9 Paper Size ... 10-10 Near Edge ... 10-10 Brightness ... 10-11 Contrast... 10-11 Sorting copies using the ADF... 10-12 Page Layout using the ADF ... 10-12 Page Layout using the scanner glass ...
Page 18 Using PhotoCapture Center Using the MFC as a printer ... 12-1 Using the Brother MFC-5200C printer driver ... 12-1 Features... 12-1 Choosing the right type of paper... 12-2 How to print your document... 12-2 Using the manual feed slot ... 12-3 Simultaneous printing and faxing...
Page 19 Support tab ... 13-18 Brother Solutions Center ... 13-18 Web Update ... 13-18 Check Setting ... 13-18 Using the Brother Control Center for Windows 98SE/Me/2000 Professional and Windows NT Brother MFL-Pro Control Center ... 14-1 AutoLoad the Brother Control Center ... 14-2 How to turn off AutoLoad...
Page 20 Scanning a document into the PC ... 15-10 Scanning a document using the ADF ... 15-11 PreScanning to crop a portion you want to scan Brother Scanner Utility... 15-14 Using the color scan key... 15-15 Scan to E-mail ... 15-16 Scan Image ...
Page 21 Introduction... 18-1 Using your MFC with a Macintosh Setting up your USB-equipped Apple G4 or iMac Mac OS X v.10.1 ... 19-1 Using the Brother printer driver with your Apple (OS 8.5-9.2)... 19-2 ® ) ... 17-1 ® 95/98/98SE/Me/2000 Professional and ®...
Page 22 Using the Brother Printer Driver with Your Apple (OS X v.10.1) ... 19-4 Choosing page setup options ...19-4 Printing a document... 19-4 Choosing printing options ...19-5 Sending a fax from your Macintosh (OS 8.5 - 9.2) ... 19-6 Setting up your Address Book ... 19-8 Adding a new Member...
Page 23 If you are having difficulty with your MFC... 21-7 How to improve print quality ... 21-10 Cleaning the print head ... 21-10 Print Quality Check... 21-10 Checking the ink volume ... 21-13 Packing and shipping the MFC... 21-13 Routine maintenance... 21-16 Cleaning the Scanner ...
Page 24: Introduction
Introduction Using this Guide Thank you for buying a Brother multi-function center (MFC). This MFC is simple to use, with LCD screen instructions to guide you through programming your MFC. You can make the most of your MFC by taking a few minutes to read this Guide.
Page 25: Fax Test Sheet Procedure And Registering Your Product (Usa Only)
(USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly.
Page 26: Mfc-5200C Control Panel Overview
MFC-5200C control panel overview ON/OFF You can turn the MFC on or off. Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in auto dial numbers. Receive Mode Use to select how the MFC will handle incoming calls.
Page 27 Navigation keys: Menu/Set Lets you access the Menu to program and store your settings in the MFC. Press to scroll forward or backward to a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.
Page 28: Turning The Mfc On And Off
Turning the MFC on and off When the MFC is idle, you can turn it on and off by pressing the ON/OFF key. In OFF mode, the MFC will send delayed faxes that have been set up and can still receive faxes in FAX ONLY mode. You can even retrieve faxes using remote retrieval if you are away from your MFC.
Page 29: About Fax Machines
MFC is set to answer after four, your Voice Mail will stop your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first.
Page 30: Fax Tones And Handshake
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start, and they will continue for about 60 seconds after dialing.
Page 31: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.
Page 32 If you do not receive all your faxes, you must reset the setting on your external TAD to four rings. If You Subscribe to your Telephone Company’s Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and set your machine’s...
Page 33: Connections
Connections The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE.
Page 34: Special Line Considerations
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Page 35: Installing Mfc, External Two-Line Tad And Two-Line Telephone
Installing MFC, External Two-Line TAD and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps.
Page 36: Multi-Line Connections (Pbx)
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 37: Paper
Paper About paper The print quality of your document can be affected by the kind of paper you use in the machine. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
Page 38: Recommended Paper
Inkjet Paper: Glossy Paper: Transparencies: The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-5200C. Paper capacity of the Paper Tray...
Page 39: Paper Specifications For The Paper Tray
Paper specifications for the Paper Tray Cut Sheet Paper Plain Paper / Inkjet Paper: Weight 17 to 32 lb (64 to 120 g/m Glossy Paper: Up to 40 lb (150 g/m Post card: Up to 45 lb (170 g/m Index card: Up to 32 lb (120 g/m Thickness Plain Paper / Inkjet Paper: 0.003 to 0.006 in.
Page 40 Do not use paper or envelopes: that are damaged, curled, wrinkled, or irregularly shaped that are extremely shiny or highly textured that were previously printed by a laser printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes: that are of a baggy construction that are embossed (have raised writing on them)
Page 41: Printable Area
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper unprintable Paper Paper Size Cut Sheet Letter, Legal Executive ×...
Page 42: On-Screen Programming
On-Screen Programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step- by-step on-screen instructions to help you program your MFC.
Page 43: Navigation Keys
Navigation keys You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu — — Press 2 for Fax menu — — Press 3 for Copy menu — —...
Page 44 To access the menu, press Main Menu Submenu 1.GENERAL 1.PAPER TYPE SETUP 2.PAPER SIZE 3.DATE/TIME 4.STATION ID 5.VOLUME 6.AUTO DAYLIGHT 7.TONE/PULSE Menu/Set. to accept Menu Options Selections — PLAIN INKJET GLOSSY (4-COLOR or 3-COLOR) TRANSPARENCY — LETTER LEGAL — — —...
Page 45 To access the menu, press Main Menu Submenu 1.GENERAL 8.LOCAL SETUP LANGUAGE (Continued) (Canada Only) 2.FAX 1.SETUP RECEIVE 2.SETUP SEND 3 - 4 ON-SCREEN PROGRAMMING Menu/Set. to accept Menu Options Selections — ENGLISH FRENCH 1.RING DELAY 2.F/T RING TIME 3.EASY RECEIVE 4.REMOTE CODE...
Page 46 To access the menu, press Main Menu Submenu 2.FAX 2.SETUP SEND (Continued) (Continued) Menu/Set. to accept Menu Options Selections 2.FAX STANDARD RESOLUTION FINE S. FINE PHOTO COLOR STD COLOR FINE 3.DELAYED — 4.BATCH TX 5.REAL TIME NEXT FAX ONLY 6.POLLED TX 7.COVERPG NEXT FAX ONLY SETUP...
Page 47 To access the menu, press Main Menu Submenu 2.FAX 3.SET (Continued) AUTO DIAL 4.SETUP REPORTS 5.REMOTE FAX OPT 6.REMAINING JOBS 3 - 6 ON-SCREEN PROGRAMMING Menu/Set. to accept Menu Options Selections 1.SPEED-DIAL — 2.SETUP — GROUPS 1.TRANSMIS SION ON+IMAGE OFF+IMAGE 2.ACT.
Page 48 To access the menu, press Main Menu Submenu 2.FAX 0.TEL SERVICE (Continued) (DISTINCTIVE) 3.COPY 1.QUALITY 2.NEAR EDGE 3.BRIGHTNESS 4.CONTRAST 5.COLOR ADJUST Menu/Set. to accept Menu Options Selections SET (ON) — NORMAL BEST FAST — — — 1.RED R: - R: - R: - R: - R: -...
Page 49 To access the menu, press Main Menu Submenu 4. PHOTOCAPTURE 1.PRINT QUALITY 2.PRINT SIZE 3.BRIGHTNESS 4.CONTRAST 5.TRUE2LIFE 6.SCAN TO CARD 3 - 8 ON-SCREEN PROGRAMMING Menu/Set. to accept Menu Options Selections — NORMAL FINE PHOTO 5" × 3.5" — 6" × 4" 7"...
Page 50 To access the menu, press Main Menu Submenu 5.TEST — PRINT 6.PRINT 1.HELP LIST REPORTS 2.AUTO DIAL 3.FAX ACTIVITY 4.TRANSMISSION 5.USER SETTINGS Menu/Set. to accept Menu Options Selections — — — — — — — — — — — — The factory settings are shown in Bold.
Page 51: Initial Setup
Initial setup Getting started Setting the Paper Type Set the MFC for the type of paper you are using. Press Menu/Set, 1, 1. Press INK JET , GLOSSY or TRNSPARENCY . Press Menu/Set. If you selected GLOSSY , GLOSSY:4-COLOR or GLOSSY:3-COLOR . Press Menu/Set.
Page 52: Setting The Paper Size
Setting the Paper Size You can use two sizes of paper for printing your faxes and copies- letter and legal. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page.
Page 53: Setting The Station Id
Setting the Station ID You should store your name or company name and fax and telephone number to be printed on all fax pages that you send. Press Menu/Set, 1, 4. Enter your fax number (up to 20 digits). Press Menu/Set. You must enter a fax number to continue (up to 20 digits).
Page 54: Entering Text
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, # and printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Page 55: Setting The Ring Volume
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message...
Page 56: Setting The Beeper Volume
Setting the Beeper Volume You can set the beeper volume to LOW, MED, HIGH or OFF. The default (original) setting is LOW. When the beeper is on, the MFC beeps every time you press a key or make a mistake and when a fax is being sent or received.
Page 57: Turning On Automatic Daylight Savings Time
Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Press Menu/Set, 1, 6. Press Press Menu/Set.
Page 58: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly. How it works The MFC FAX ONLY automatically (automatic receive) answers every call as...
Page 59: To Select Or Change Your Receive Mode
To select or change your Receive Mode Press Receive Mode repeatedly until your new selection appears. After three seconds the LCD shows the date and time, along with your new Receive Mode. If you are changing the Receive Mode while in another operation, the LCD will return to that operation.
Page 60: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This ringing happens after the initial ringing from the phone company.
Page 61: Easy Receive
Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Page 62: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension or external telephone in the EXT. jack, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.
Page 63: Changing The Remote Codes
Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is Code is # 51. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as # # #).
Page 64: Polling
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ’poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling.
Page 65: Canceling A Scheduled Job
Canceling a scheduled job You can cancel tasks you’ve scheduled, such as a Delayed Fax or Polling Transmit. (See Canceling a job in the memory on page 6-10.) Press Menu/Set, 2, 6. Any jobs that are waiting will appear on the LCD. If no job is waiting, the LCD shows NO JOB WAITING .
Page 66: Telephone Services
Please call your telephone company for availability and rates. What does Brother’s ’Distinctive Ring’ do? The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.
Page 67: Do You Have Voice Mail
Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother MFC. Register the one your telephone company gives you. Ring...
Page 68: Very Important
The MFC will only answer calls to its registered number. The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ’registered’). (Other telephones on the same line will ring.) If you program the MFC properly, it will recognize the registered ring pattern of the ’fax number’...
Page 69: Setup Send
Setup Send Before you begin Before you can begin sending faxes, make sure you read all the instructions and cautions listed for putting originals in the Automatic Document Feeder (ADF). Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.
Page 70 Unfold the ADF Document Support. Unfold the ADF Document Output Support Extension. Fan the pages well and stagger them at an angle. Make sure you put the originals face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your originals.
Page 71: Setting The Special Media Lever
Setting the special media lever This is to feed special types of originals (such as thin paper, thick paper, coated paper or glossy paper). It will allow the originals to feed through the ADF without slipping or jamming. Use the special media lever to select the Special position. ( If the originals ’double-feed,’...
Page 72: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Lift the document cover.
Page 73: Basic Sending Operations
Basic sending operations Contrast If your original is very light or very dark, you may want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. Place the original face up in the ADF, or face down on the scanner glass.
Page 74: Fax Resolution
Fax resolution When you have an original in the ADF or on the scanner glass you can use the Fax Resolution key to change the setting temporarily (for this fax only). Press Fax Resolution repeatedly until the LCD shows the setting you want. —...
Page 75: Manual Transmission
Manual transmission Manual transmission lets you hear the dialing, ringing and fax- receiving tones while sending a fax. Place the original face up in the ADF, or face down on the scanner glass. Pick up the handset of the external phone and listen for a dial tone —...
Page 76: Manual And Automatic Fax Redial
Manual and automatic fax redial If you’re sending a fax manually and the line is busy, press Redial/Pause and then press Fax Start to try again. If you want to make a second call to the last number you dialed, press Redial/Pause and then press Fax Start to save time.
Page 77: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original in real time (even if REAL TIME TX is set to OFF ).
Page 78: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows NO JOB WAITING .) (See Canceling a job in the memory below.) Press Menu/Set, 2, 6. If you have more than one job waiting, press through the list.
Page 79: Advanced Sending Operations
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the Speed Dial memory. If you’re dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending.
Page 80: Composing Your Own Comments
Composing your own comments You can set up two comments of your own. Press Menu/Set, 2, 2, 8. Press for your own comment. Press Menu/Set. Use the dial pad to enter your customized comment. Press Menu/Set. (See Entering text on page 4-4.) Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —...
Page 81: Cover Page For The Next Fax Only
Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your document.
Page 82: Send A Cover Page For All Faxes
Send a cover page for all faxes This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) You can set the fax machine to send a cover page whenever you send a fax.
Page 83: Overseas Mode
Overseas Mode After you send a fax using this feature, the feature will turn itself off. Place the original face up in the ADF, or face down on the scanner glass. Press Menu/Set, 2, 2, 9. Press Press Menu/Set. Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —...
Page 84: Delayed Batch Transmission (Not Available For Color Faxes)
Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your MFC will economize by sorting all the documents in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax.
Page 85: Auto Dial Numbers And Dialing Options
Fax Start). The MFC can store 100 Speed Dial numbers. (USA Only) Speed Dial number 01 has been programmed for the Brother fax back system. You can change it if you want to. Press Menu/Set, 2, 3, 1. Use the dial pad to enter a two-digit Speed Dial number (00-99).
Page 86: Changing Speed Dial Numbers
Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the current name stored there and will ask you to do one of the following: Press 1 to change the stored number —...
Page 87: Setting Up Groups For Broadcasting
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group.
Page 88: Dialing Options
You can print a list of all the Speed Dial numbers. (See Chapter 9 Printing Reports.) Dialing options When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
Page 89: Speed Dialing
Speed dialing Place the original face up in the ADF, or face down on the scanner glass. Press Search/Speed Dial, #, and then the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.) Press Fax Start. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call.
Page 90: Broadcasting (Not Available For Color Faxes)
Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Menu/Set key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up all the numbers for Groups, access codes or credit card numbers, you can ’broadcast’...
Page 91: Pause
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again.
Page 92: Remote Fax Options (Not Available For Color Faxes)
Remote fax options (Not available for color faxes) Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF . Programming a Fax Forwarding number When Fax Forwarding is set to ON , your MFC stores the received fax in the memory.
Page 93: Programming Your Pager Number
Programming your pager number When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. Press Menu/Set, 2, 5, 1.
Page 94: Setting Fax Storage
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval operations. The LCD will show when you have a fax stored in memory. Press Menu/Set, 2, 5, 2.
Page 95: Changing Your Remote Access Code
Changing your remote access code Enter your Remote Access Code when the MFC picks up your call, so you can access features while you are away from your MFC. The access code is preset to 1 5 9 Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 999.
Page 96: Remote Commands
Remote commands Follow the commands below to access features when you are away from the machine. When you call the MFC and enter your Remote Access Code (159 you must enter a remote command. Remote commands Change the Fax Forwarding or Paging settings 1 OFF 2 Fax Forwarding...
Page 97: Retrieving Fax Messages
Retrieving fax messages Dial your fax number. When your machine answers, immediately enter your Remote Retrieval Access Code (159 As soon as you hear two short beeps, use the dial pad to press 962. Using the dial pad, enter the number of the remote fax machine that you want your fax messages sent to (up to 20 digits) followed by # #.
Page 98: Printing Reports
Printing Reports MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table. Press Menu/Set, 2, 4, 1. — — Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 99: Setting The Fax Activity Report Interval
Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to OFF , you can print the report by following the Steps on the next page. The default setting is EVERY 50 FAXES .
Page 100: Printing Reports
Printing reports Five reports are available: PRINT REPORTS 1.HELP LIST PRINT REPORTS 2.AUTO DIAL PRINT REPORTS 3.FAX ACTIVITY PRINT REPORTS 4.TRANSMISSION PRINT REPORTS 5.USER SETTINGS To Print a Report Press Menu/Set, 6. Press you want. Press Menu/Set. — — Enter the number of the report you want to print. For example, press 1 to print the Help List.
Page 101: Making Copies
Making copies Using the MFC as a copier Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the paper tray before making copies. Do not pull on the paper while copying is in progress.
Page 102: Making A Single Copy
Making a single copy Place the original face up in the ADF, or face down on the scanner glass. As needed, use Options and Enlarge/ Reduce to change the settings. Press Black Copy or Color Copy. To stop copying and release the original, press Stop/Exit. Making more than one copy (Using the ADF) You can make multiple copies using the ADF.
Page 103: Single Or Multiple Copies (Using The Scanner Glass)
Single or multiple copies (Using the scanner glass) You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Options key to choose more settings. For details about using the Options key, please see Using the Options key on page 10-8.
Page 104: Using More Than One Temporary Copy Setting
Using more than one temporary copy setting When you want to change the settings only for the next copy, use the Enlarge/Reduce, Quality and Options keys. Copy Keys You can use different combinations. For example, if you want to copy a photograph on glossy paper with best print quality, press the Quality key to select BEST and then press the Options key to select GLOSSY in the Paper Type setting.
Page 105 These settings are temporary, and the MFC returns to its original settings 30 seconds after it finishes copying. If you want to reuse these temporary settings, put the next original in the ADF or scanner glass before the 30 seconds expire. 10 - 5 MAKING COPIES...
Page 106: Using The Quality Key
Using the Quality key The Quality key temporarily changes the copy quality to NORMAL , BEST or FAST . Press Quality key repeatedly to light the indicator for your setting. — — Press Quality and want as shown. Press Quality NORMAL FAST BEST...
Page 107: Using The Enlarge/Reduce Key
Using the Enlarge/Reduce key You can select the following enlargement or reduction ratios. ZOOM allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 108: Selecting The Fixed Reduction Ratio
Selecting the fixed reduction ratio To select a reduction ratio, you will need to know the size of the paper you registered in Menu/Set, 1, 2. — — See Using the Options key on page 10-8. If you want to make a copy the same size as the original, you should choose a reduction of 94%.
Page 109: Paper Type
Paper Type You can change the paper type only for the next copy. Select the type of media that you are using to get the best print quality. To get the best color photograph copy quality Place the original face up in the ADF, or face down on the scanner glass.
Page 110: Paper Size
Paper Size You can change the paper size setting only for the next copy. You can copy only on Letter, Legal and Post Card size paper. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 111: Brightness
Brightness You can adjust the copy brightness to make copies darker or lighter. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Options and select BRIGHTNESS .
Page 112: Sorting Copies Using The Adf
Sorting copies using the ADF If you want to sort multiple copies, use the ADF. Place the originals face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and Press Menu/Set.
Page 113 Press ( 1 IN 1 )). Press Menu/Set. If you selected 2 IN 1 or 4 IN 1 in Step 4, put the next original on the scanner glass. Press Menu/Set. Press Black Copy or Color Copy. 2 in 1 4 in 1 Poster You can make a poster...
Page 114: Turning On Manual Feed
Turning on Manual Feed Your MFC has a manual feed slot at the back of machine. Use the manual feed slot when you want to copy on thicker paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot.
Page 115: Changing The Default Copy Settings
Changing the default copy settings You can adjust copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options 1.QUALITY 2.NEAR EDGE 3.BRIGHTNESS 4.CONTRAST 5.COLOR 1.RED ADJUST 2.GREEN 3.BLUE 10 - 15 MAKING COPIES Factory Settings —...
Page 116: Copy Quality
Copy Quality Press Menu/Set, 3, 1. Press BEST or FAST . Press Menu/Set. Press Stop/Exit. Near Edge Press Menu/Set, 3, 2. Press OFF ). Press Menu/Set. Press Stop/Exit. Brightness Press Menu/Set, 3, 3. Press to make a lighter copy — —...
Page 117: Color Adjustment
Color Adjustment Press Menu/Set, 3, 5. Press GREEN or BLUE . Press Menu/Set. Press to make a darker copy. — — Press to make a lighter copy. Press Menu/Set. Return to Step 2 to select the next color — — Press Stop/Exit.
Page 118: Legal Limitations
Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Page 119: Walk-Up Photocapture Center
Walk-Up PhotoCapture Center Introduction Your Brother MFC includes three media drives (slots) to use with popular digital camera media: CompactFlash ™ Memory Stick The PhotoCapture Center your digital camera at high resolution to get photo quality printing. Basic flow Insert the media card firmly into the media drive (slot).
Page 120: Getting Started
Getting started There are separate slots on your MFC, for a CompactFlash card, a SmartMedia Use only media cards with 3.3 voltage in your MFC. The top left slot is for a SmartMedia ™ Memory Stick and the bottom is for a CompactFlash Firmly insert the card into the appropriate slot.
Page 121 Media Card Indicator Lights: LED light is ON, the media card is inserted properly. LED is OFF, the media card is not properly inserted. LED is BLINKING, the media card is being read or written to. Do NOT unplug the power cord or remove the media card from the PhotoCapture Center (LED is blinking).
Page 122: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line). This will show all the pictures on the media card.
Page 123: Printing Images
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. See Printing the Index (Thumbnails) on page 11-4. Make sure you have done steps 1 to 4 on page 11-3. Press PRINT IMAGES .
Page 124: Changing The Settings For Printing Images
Changing the settings for printing images You can use the Options key to change the settings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness, ® True2Life and Manual Feed only for the next printed image. Make sure you have done Steps 1 to 7 on pages 11-3 to 11-5.
Page 125 After you have selected all your settings, the LCD shows. Press Color Copy to print the image. If you did not select any image numbers to print, the LCD shows: Press Menu/Set and select PRINT IMAGES , and enter the image numbers. (See Printing images on page 11-5.) 11 - 7 WALK-UP PHOTOCAPTURE CENTER PRESS COPY OR...
Page 126: Menu Selections
Menu selections Make sure you have done Steps 1 to 8 on pages 11-3 to 11-6. Number of Copies Press Press Menu/Set. Use the dial pad to enter the number of copies you want. Press Menu/Set. Press Color Copy to print —...
Page 127: Paper And Print Size
Paper and Print Size Make sure you have done Steps 1 to 8 on pages 11-3 to 11-6. Press Press Menu/Set. Press ( LETTER , LEGAL , 6"(W)X4"(H) or 4"(W)X6"(H) ). Press Menu/Set. If you select LETTER or LEGAL , press ( 5"X 3.5",6"X 4",7"X 5"or 8"X 10"...
Page 128: Print Quality
Print Quality Press Press Menu/Set. Press Press Menu/Set. Recommended mode for ordinary printouts. Good NORMAL print quality with adequate print speed. Better print quality than normal and faster copy FINE speed than PHOTO. Use this mode to print precise images such as PHOTO photographs.
Page 129: Color Enhancement
Color enhancement (True2Life You can turn on the color enhancement (True2Life more vivid images. If you want to customize the White Balance, Sharpness or Color Density, press Menu/Set, 4, 5. (See Color enhancement (True2Life page 11-16.) Press Press Menu/Set. Press Press Menu/Set.
Page 130: Turning On Manual Feed
Turning on Manual Feed Use the manual feed slot when you want to print on thick paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot. Press Press Menu/Set.
Page 131: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., E Eastman Kodak Company, Fuji Photo Film Co., Ltd. and Matsushita Electric Industrial Co., Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Page 132: Changing The Default Settings
Changing the default settings You can adjust the Print Quality, Print Size, Brightness, Contrast, ® True2Life and Scan to Card settings, that are shown in the chart. These settings will remain set until you change them again. Press Menu/Set, 4, followed by the number of the setting you want to change.
Page 133: Print Quality
Print Quality Press Menu/Set, 4, 1. Press FINE or PHOTO . Press Menu/Set. Press Stop/Exit. Print Size Press Menu/Set, 4, 2. Press 5"X 3.5" , 6"X 4" , 7"X 5" or 8"X 10" . Press Menu/Set. Press Stop/Exit. Brightness Press Menu/Set, 4, 3. Press to select BRIGHTNESS .
Page 134: Color Enhancement
Press Stop/Exit. Color enhancement (True2Life Press Menu/Set, 4, 5. Press TRUE2LIFE . Press Menu/Set. Press Press Menu/Set. If you select ON, you can customize the White Balance, Sharpness or Color Density. If you selected ON, Press Press Menu/Set. To skip the White Balance. Press the COLOR DENSITY .
Page 135: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. This message will appear if you insert a media card MEDIA ERROR —...
Page 136: Using Photocapture Center
Using PhotoCapture Center your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. See Using PhotoCapture Center Using the PhotoCapture Center page 18-1. For Macintosh, see Using the PhotoCapture Center ®...
Page 137: Using The Mfc As A Printer
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This MFC offers many features you’ll find in a high quality ink jet printer.
Page 138: Choosing The Right Type Of Paper
From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC5200C (USB) Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Page 139: Using The Manual Feed Slot
Using the manual feed slot Your MFC has a manual feed slot at the back of the machine. Use the manual feed slot when you want to print on thicker paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot.
Page 140: Simultaneous Printing And Faxing
Insert the next sheet of paper to continue printing. Press Fax Start. Repeat Step 7 until you have finished printing. Close the manual feed slot cover when you finished. To stop or clear the manual feed, stop it with a PC command and take the MFC offline by pressing the Stop/Exit key.
Page 141: Printer Driver Settings (Windows Only)
Quick Print Setup How to access the printer driver settings Select Print from the File menu in your application software. Select Brother MFC5200C (USB) Printer as your printer and click Properties. The Brother MFC5200C (USB) Printer dialog box will appear.
Page 142: Basic Tab
Basic tab Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies, the page order and Near Edge Print. Select the Paper Feed. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
Page 143: Media Type
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy...
Page 144: Bi-Directional Printing
Media Type Plain Paper Inkjet Paper Inkjet Paper Glossy Paper (4 or 3 color) Glossy Paper (4 or 3 color) Transparencies The factory settings are shown in bold. Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds.
Page 145: Paper Size
Paper Size The paper size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" × 4" (88.9 × 101.6 mm) to 8.5" × 14" (216.0 × 355.6 mm). From the drop-down box, select the Paper Size you are using.
Page 146: Orientation
Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Page 147: Paper Feed
Paper Feed The Paper Feed pull-down box allows you to choose how the machine feeds paper. Auto Feed: The machine feeds subsequent pages automatically. Manual Feed: The machine feeds one sheet at a time. After the first page is printed, the machine’s LCD instructs you to insert a sheet of paper.
Page 148: Advanced Tab
Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Color 2.Scaling 3.Watermark 4.Device Options ® PRINTER DRIVER SETTINGS (WINDOWS ONLY) 13 - 8...
Page 149: Color
Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
Page 150: Custom Image Type
Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. Natural: Suitable for photographic images. This color is adjusted to set the natural color.
Page 151: Color Enhancement (True2Life ® )
Color enhancement (True2Life Selecting Color Enhancement (True2Life feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer. Color Density This setting adjusts the total amount of color in the image.
Page 152 Brightness This setting adjusts the brightness of the whole image. To lighten or darken the image move the scroll bar to the left or right. Contrast This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer.
Page 153: Scaling
Scaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 154: Watermark
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your document.
Page 155: Watermark Style
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style.
Page 156: Device Options
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date and Time format, and the Position and Font.
Page 157: Quick Print Setup
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options. ®...
Page 158: Support Tab
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
Page 159: 14 - 1 Using The Brother Control Center For Windows
Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the MFC. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
Page 160: Autoload The Brother Control Center
If the Control Center you will have to launch the software. From the Start menu, select Programs, ScanSoft PaperPort 8.0, and then click Brother SmartUI POPUP. How to turn off AutoLoad Left-click the Control Center When the Control Center window appears, left click the Smart Click Control Center button.
Page 161: Brother Control Center Features
For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor. ® ® 14 - 3 USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0...
Page 162: Scanning Operations
Copy—Lets you use the PC and any Windows printer driver for enhanced copy operations. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver. —OR— ®...
Page 163: Scanner Settings For Scan, Copy And Pc-Fax Buttons
Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer. ® ® 14 - 5 USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0...
Page 164: Setting Up The Scanner Configurations
Click OK to save your changes. If you make a mistake or want the original default setting, just click the Restore Defaults button when the scanning mode is displayed. USING THE BROTHER CONTROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ®...
Page 165: To Access The Scanner Configurations Screen
To access the scanner Configurations screen Place the original face up in the ADF. The Brother Control Center screen will pop up. Right-click the appropriate Control Center button to display Configurations and then click on it. Click the Modify Settings button.
Page 166: Scan To File
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for the mode, click Modify Settings. ® ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0 14 - 8...
Page 167: Destination Folder
FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. 14 - 9 USING THE BROTHER CONTROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ®...
Page 168: Scan To E-Mail
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. ® ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0 14 - 10...
Page 169: E-Mail Application
This option is available only when the file type supports multiple pages, such as multi-page TIFF. ® ® 14 - 11 USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0...
Page 170: Scan To Word Processor
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. ® ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0 14 - 12...
Page 171: Word Processor
Single column output—Click this checkbox if you want to remove columns from multi-column documents so that converted text appears in a one-column format. 14 - 13 USING THE BROTHER CONTROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ®...
Page 172: User-Defined Button
Pop-Up screen. Click the Custom Link Settings button to set up links for your user- defined application. ® ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0 14 - 14...
Page 173: Copy
Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings. ® ® 14 - 15 USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0...
Page 174: Send A Fax
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. ® ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0 14 - 16...
Page 175: Fax Settings
Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button. 14 - 17 USING THE BROTHER CONTROL CENTER FOR WINDOWS ® ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0)
Page 176: How To Scan Using Windows
® , PaperPort and TextBridge ™ ® PaperPort and TextBridge ® Pro software includes a TWAIN ® viewer that Brother included with your ® and many more. HOW TO SCAN USING WINDOWS ® ® ® ® OCR on ® ®...
Page 177: How To Access The Scanner
Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop-down list box. The TWAIN_32 Brother MFL-Pro Scanner Setup dialog box...
Page 178: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page — — scan a portion of the page after pre-scanning the document. Scanning a whole page Place the original face up in the ADF (automatic document feeder), or face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: Image Type Resolution...
Page 179: Prescanning To Crop A Portion You Want To Scan
Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed. In the Twain_32 Brother MFL Pro Scanner Setup dialog box, click the PreScan button. The entire original will be scanned into the PC and will appear in the Scanning Area.
Page 180 You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. Place the original face up in the ADF again, if you used the ADF in step 1. Click Start.
Page 181: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Select for scanning photo images. Select for attaching the scanned image to web pages.
Page 182: Scan Type
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors.
Page 183: Document Size
Document Size Set the Size to one of the following: Letter (8 1/2 × 11 in.) A4 (210 × 297 mm) Legal (8 1/2 × 14 in.) A5 (148 × 210 mm) B5 (182 × 257 mm) Executive (7 1/4 × 10 1/2 in.) Business Card (90 ×...
Page 184 You can see the actual paper size you selected on the screen. Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Page 185: Scanning A Document
XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning.
Page 186: Scanning A Document Using The Adf
Scanning a document using the ADF Place the original face up in the ADF (automatic document feeder). Select the Document Feeder from the Paper source drop- down list box (A). Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click Adjust the quality of the scanned picture (C).
Page 187: Prescanning To Crop A Portion You Want To Scan Using The Scanner Glass
The scanner resolution you can select is up to 1200 × 1200 dpi. To start scanning your document, click the Scan button in the Scan dialog box. PreScanning to crop a portion you want to scan using the Scanner Glass The Preview button is used to preview an image for cropping any unwanted portions from the image.
Page 188 Select the portion you want to scan by clicking the left mouse button and dragging it over the area. If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties.
Page 189: Brother Scanner Utility
PaperPort window (or your software application window). Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and scanning Legal size paper from the ADF when using Windows To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/Programs/Brother/Brother MFL Pro Suite menu.
Page 190: Using The Color Scan Key
95/98/98SE/Me/2000 Professional and ® Windows NT 4.0 only) For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan to key, see Brother MFL-Pro Control Center on pages 14-1 to 14-2. ®...
Page 191: Scan To E-Mail
Scan to E-mail You can either scan a black and white or color original into your E- mail application as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting.
Page 192: Scan To Card
Scan to Card You can scan black and white and color originals into a media card. Black and white originals will be stored in TIFF file format (*.TIF). Color originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file format. The default setting is COLOR STD and the default file format is PDF.
Page 193: Changing The Default Color File Format
Press Press Menu/Set. If you selected COLOR STD , COLOR FINE or COLOR S.FINE , press Press Menu/Set. — — To start scanning, press SCANNING . Press Menu/Set. — — To change the file name, go to Step 6. If you selected CHANGE FILE NAME , press 1 to select 1.CHANGE. Use the dial pad to enter the file name.
Page 194: Using Scansoft ™ Paperport
Brother and ScanSoft automatically. If you are using Windows we recommend that you are logged on as an administrator. ™ PaperPort ® for Brother is a document management ® to view scanned documents. ® can be accessed through the ScanSoft ™ ®...
Page 195: Viewing Items
Viewing items ™ ® ScanSoft PaperPort provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort Desktop. You ®...
Page 196: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® PaperPort item: Folders are arranged in a “tree”...
Page 197: Scansoft Textbridge Ocr Lets You Convert Image Text In To Text You Can Edit
™ ScanSoft TextBridge image text in to text you can edit Software by: ™ ScanSoft TextBridge ® PaperPort when you install Multi-Function Link computer. ™ ScanSoft PaperPort ® PaperPort item (which is really just a picture of the text) into text that you can edit with a word processing application.
Page 198: You Can Export Items In Other Formats
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. ® Select PaperPort 8.0 SE from the list and click the Add/Remove button. Select Brother Extensions for Paperport and click the Add/Remove button. ® For Windows 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs.
Page 199: Using Remote Setup (For Windows ® )
Using Remote Setup (For Windows MFC Remote Setup The MFC Remote Setup application lets you to set up your MFC by using the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen.
Page 200 Export button Click the Export button to save your current settings to a file. Import button Click the Import button to read the settings from your saved file into the Remote Setup screen. You can use the Export and Import buttons to save and use several sets of settings for your MFC.
Page 201: Using Pc-Fax (For Windows ® )
(For Windows PC-FAX sending The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note.
Page 202: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office).
Page 203: User Interface
User interface In the Sending tab select user interface. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style ® 17 - 3 USING PC-FAX (FOR WINDOWS...
Page 204: Speed Dial Setup
Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any Member or Group on each of the ten Speed Dial buttons.
Page 205: The Address Book
The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book. The Brother Address Book dialog box will appear: ® 17 - 5 USING PC-FAX (FOR WINDOWS...
Page 206: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the Member. The Brother Address Book Member Setup dialog box will appear: In the Member Setup dialog box, type the Member’s information.
Page 207: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. In the Brother Address Book dialog box, click the create a Group. The Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 208: Editing Member Information
Editing Member information Select the Member or Group you want to edit. Click the edit Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group Select the Member or Group you want to delete. Click the delete When the Delete OK? dialog box appears, click OK.
Page 209: Exporting The Address Book
Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing e-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) To export the whole current Address book: If you are creating a Vcard, you must first select the member.
Page 210 Type the name of the file, and then select Save. ® USING PC-FAX (FOR WINDOWS ) 17 - 10...
Page 211: Importing To The Address Book
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text —OR—...
Page 212: Setting Up A Cover Page
Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-13.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each field. If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page.
Page 213: Sending A File As A Pc-Fax Using The Facsimile Style
Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style. Count Cover Page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering.
Page 214: Redial
Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear. Enter the fax number using any of the following methods: a. Using the dial pad enter the number. b. Click any of the 10 Speed Dial buttons.
Page 215: Sending A File As A Pc-Fax Using The Simple Style
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
Page 216 You can also click the When you are ready to send your fax, click the Send If you wish to cancel the fax, click the Cancel icon to create or edit a cover page. USING PC-FAX (FOR WINDOWS icon. icon. ®...
Page 217: Setting Up Pc-Fax Receiving
Setting up PC-FAX receiving ® (Windows 95/98/98SE/Me/2000 Professional and Windows NT Running PC-FAX Receiving From the Start menu, select Program File, Brother, Brother MFL Pro Suite and then select ‘PC-FAX Receiving’. The PC-FAX ® bar for this Windows Setting up your PC Right-click the PC-FAX Task Bar, and then click PC-Fax RX Setup.
Page 218: Viewing New Pc-Fax Messages
Make sure File Format is checked for .max (Default Required to use with PaperPort). If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path. To load PC FAX receiving automatically when you start up ®...
Page 219: Receiving A Fax Into The Pc (Windows ® Xp Only)
How to receive a Fax automatically Before you can start receiving faxes, please install the appropriate Windows XP driver (Windows XP In-box driver or Brother Windows XP driver). After the driver is installed, refer to the following information to configure your Windows XP PC for Fax receiving.
Page 220 Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. If you have not configured your fax connection, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK.
Page 221 The Fax Configuration Wizard starts. Click Next. Enter the sender information, and then click Next. Select Brother MFC-5200C in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax.
Page 222 Enter the Transmitting Subscriber Identification (TSID), and then click Next. Enter the Called Subscriber Identification (CSID), and then click Next. Select if you print a received fax or save it in a folder, and then click Next. USING PC-FAX (FOR WINDOWS ®...
Page 223 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete.
Page 224: How To View The Received Faxes
How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left pane, expand the Fax folder (if it is not already expanded).
Page 225: Using The Photocapture Center
Using the PhotoCapture Center (For Windows Introduction The PhotoCapture Center connection to your PC and will work only with Windows 98/98SE, Me, 2000 Professional and XP. For Windows ™ Center features from your PC you must first install a ® Windows 2000 update.
Page 226: From Your Pc (For Windows ® )
When you take out a media card, do the following to keep from damaging it: In the My Computer window, right-click the removable disk icon and select “Eject” from the Context menu. Wait until the LED on the MFC stops blinking before taking out the media card.
Page 227: Using Your Mfc With A Macintosh
Using your MFC with a Macintosh Setting up your USB-equipped Apple ® Macintosh G3, G4 or iMac with Mac OS 8.5 - 9.2 or Mac OS X v.10.1 Before you can connect the MFC to your Macintosh buy a USB cable that is not longer than 6 feet (1.8 metres). Do not connect the MFC to a USB port on a key board or a non-powered USB hub.
Page 228: Using The Brother Printer Driver With Your Apple Macintosh (Os 8.5-9.2)
Using the Brother printer driver with ® your Apple To select a Printer: Open the Chooser from the Apple menu. Click the MFL Pro Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
Page 229 To print a document: From the application software such as PaperPort menu and select Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK. From application software such as PaperPort, click File menu and select Print.
Page 230: Using The Brother Printer Driver With Your Apple Macintosh (Os X V.10.1)
Using the Brother Printer Driver with ® ® Your Apple Macintosh (OS X v.10.1) Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-5200C is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
Page 231: Choosing Printing Options
Choosing printing options If you want to print multiple copies, a specific range of pages, or multiple pages on a single sheet of paper, or want to control the special printing features of a printer or application, choose options in the Print dialog.
Page 232: Sending A Fax From Your Macintosh Application (Os 8.5 - 9.2)
Sending a fax from your Macintosh application (OS 8.5 - 9.2) You can send a fax directly from a Macintosh the following: Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed.
Page 233 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 234: Setting Up Your Address Book
Setting up your Address Book You can add new Members and Groups to your Address Book, while you are addressing a fax. Adding a new Member To add a new Member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box will appear: Click New.
Page 235: Adding A New Group
Adding a new Group You can set up a Group of people that you send the same fax to. Click Group. The Group Setting dialog box will appear. In the Group Name field, type a name for your Group. In the Stored Fax Numbers box select the people for your Group Click.
Page 236: Using The Brother Twain Scanner Driver With Your Macintosh
Accessing the scanner ® Run your Macintosh first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 237: Scanning An Image Into Your Macintosh
Scanning an image into your Macintosh You can scan a whole page — — scan a portion after prescanning the document. Scanning a whole page Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution...
Page 238: Prescanning An Image
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 239: Settings In The Scanner Window
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray.
Page 240: Scanning Area
Scanning Area Set the Size to one of the following: Letter (8.5 × 11 inches) A4 (210 × 297 mm) Legal (8.5 × 14 inches) A5 (148 × 210 mm) B5 (182 × 257 mm) Executive (7.25 × 10.5 inches) Business Card (90 ×...
Page 241: Adjusting The Image
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.
Page 242: Scanner Profile
Colors that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother MFC. ® USING YOUR MFC WITH A MACINTOSH 19 - 16...
Page 243: Mfc Remote Setup (Mac Os V.10.1 Only)
MFC. The ‘Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility. This starts the process of uploading the data to the MFC and exiting the remote setup program. If an error message is displayed enter the correct data again.
Page 244: Using The Photocapture Center
Using the PhotoCapture Center ® Macintosh You can access the Media Card inserted into the MFC from Macintosh For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple Insert a SmartMedia your MFC.
Page 245: Important Information
Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
Page 246 If you are not able to solve a problem with your MFC, contact Brother Customer Service. (See Brother numbers, page i.) WARNING...
Page 247: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)
Call the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003.
Page 248: Important Safety Instructions
International E NERGY TAR ® As an E Partner, Brother NERGY Industries, Ltd. has determined that product meets the E NERGY guidelines for energy efficiency. Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product.
Page 249 Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Customer Service for your nearest Brother Authorized Service Center. (See Brother numbers, page i.) Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: A When the power cord is damaged or frayed.
Page 250: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. Multi-Function Link and True2Life are registered trademarks of Brother International Corporation.
Page 251: 21 - 1 Troubleshooting And Routine Maintenance
MFC identify the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, call the Brother fax back system (USA only). In USA only: ERROR MESSAGE An ink cartridge is not properly installed.
Page 252 5-11.) Allow the MFC to cool down. Replace the ink cartridges. See page 21-17. Allow the machine to warm up. Call Brother Customer Service. In USA: In Canada: 1-877-BROTHER In Montreal: (514) 685-6464 Reinsert the correct media card. Order a new ink cartridge.
Page 253: Original Jams
Original jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed.
Page 254: Printer Jam Or Paper Jam
Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the paper tray. Remove any paper from the paper tray that is not jammed. Pull up the jammed paper to remove it.
Page 255 Paper is jammed inside the MFC. Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover. Remove the jammed paper. If the jammed paper is under the print heads, unplug the MFC, and then you can move the print heads to take out the paper. Close the scanner cover.
Page 256 Paper is jammed inside the back of the MFC. If the paper rips, the pieces of paper may get stuck inside the back of the machine. Remove any paper from the paper tray that is not jammed. Open the manual feed cover. Use tweezers to pull out the ripped pieces of paper.
Page 257: If You Are Having Difficulty With Your Mfc
SUGGESTIONS If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal).
Page 258 For example: If you are sending or receiving a fax message while a custom feature signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive data on a single, shared line with custom features.
Page 259 BIOS are set to support a bi-directional machine, such as Parallel Port Mode-ECP If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show ‘MFC Connect Failure’ each time you restart ®...
Page 260: How To Improve Print Quality
MFC will go back online automatically. If you clean the print head at least five times and the print has not improved, call Brother Customer Service for help at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada), or (514) 685-6464 (in Montreal).
Page 261 If the quality is OK for all the colors, press 1 ( YES ) to go to STEP B — — If white horizontal lines appear in some color blocks below, press 2 ( NO ). The LCD will ask you if the print quality is OK for each color.
Page 262 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). Caution Do NOT touch the print head.
Page 263: Checking The Ink Volume
Checking the ink volume You can check the ink that is left in the cartridge. Press Ink. Press 3 to select 3.INK VOLUME . Press you want to check. Press Menu/Set. The LCD shows the ink volume. Press Stop/Exit. Packing and shipping the MFC Whenever you transport the MFC, use the packaging that came with it.
Page 264 Unplug the MFC from the telephone wall jack (phone socket). Unplug the MFC from the AC power outlet. Unplug the Parallel cable or USB cable from the MFC. Remove the telephone line cord, and put all the parts in their original packaging or protective wrapping.
Page 265 Pack any extra parts (cord and printed materials) in the box. DO NOT pack the used ink cartridges. If you are returning the MFC to Brother as part of the Brother Exchange Service, pack only the MFC. Keep all the separate parts to use with your ‘Exchange’...
Page 266: Routine Maintenance
Routine maintenance Cleaning the Scanner Unplug the MFC and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a soft lint-free cloth. White Film Open the document cover. Clean the white film and the glass strip under the film with isopropyl alcohol on a lint-free cloth.
Page 267: Cleaning The Mfc Printer Platen
Cleaning the MFC printer platen WARNING Be careful not to touch the paper feed star wheels and flat cable, and encoding film. Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen. To clean your MFC printer platen, wipe it with a soft lint free cloth that is dry.
Page 268 Press Menu/Set. If one or more ink cartridges are empty, for example Black, the LCD shows INK EMPTY BLACK and PLS OPEN COVER . Pull the Scanner cover release lever and lift the Scanner cover. Press the appropriate colored ink cartridge cover to open it, and then remove the ink cartridge.
Page 269 If the INK EMPTY message is on the display after you have installed ink cartridges, check that the ink cartridges are installed correctly. If you still cannot solve a problem with your MFC, call Brother Customer Service (See Brother numbers, page i.).
Page 270: Specifications
Specifications Product description The MFC-5200C is a 6in1 Multi-Function Center: Color Printer, Color Copier (multiple copies), Color Scanner, Plain Paper Color Fax, PhotoCapture Center General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Operating Environment Best Print Quality Power Source...
Page 271: Print Media
Print media Paper Input Paper Output Copy Color/Mono Copy Speed Multiple Copies Enlarge/Reduce Resolution S - 2 SPECIFICATIONS Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes Paper size: Letter, Legal, A5, B5, Executive, envelopes (commercial No.
Page 272: Fax
Communication Source Memory Transmission Out of Paper Reception * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ITU-T Group 3...
Page 273: Scanner
8.2 inches (208 mm) 256 levels ® Windows 95/98/98SE/Me/2000 Professional/XP and ® Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ® ® Apple Macintosh QuickDraw For OS 8.5-9.2/OS X v.10.1 2400 × 1200 dots per inch (DPI) 1200 ×...
Page 274: Computer Requirements
Computer Requirements Computer Platform & Operating System Version 95, 98, 98SE ® Windows ® Operating Workstation 4.0 System 2000 Professional OS 8.5 - 8.51 (Printing & PC-FAX Only) ® Apple ™ ™ IMac /iBook OS 8.6 - 9.2 G3/G4 (Printing, Scanning Operating and PC-FAX Only) System...
Page 275: Consumable Items
Consumable Items Service Life of Ink Cartridge Network (LAN) Board (Option) When you add the optional Network (LAN) Board (NC-8100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations.
Page 276: Glossary
Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the handset of an external phone or pressing Hook.
Page 277 Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother MFC uses the new number to simulate a dedicated fax line. Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Page 278 External phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your MFC. F/T Ring Time The length of time that the Brother machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered.
Page 279 Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin transmission. Menu mode Programming mode for changing your machine’s settings. Multi-Function Link Pro a scanner and enables PC faxing using the MFC. Near Edge Allows you to reduce unprintable areas.
Page 280 Remote Activation Allows you to transfer a fax call, answered at an external or extension phone, to the MFC. Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone. Remote Retrieval Access Code The four-digit code (159 allows you to call and access your MFC from a remote location.
Page 281 Temporary Settings You can select certain options for each fax transmission without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine. Transmission Verification Report A listing of each transmission, that shows its date, time and number.
Page 282: Index
... 6-8 transmission ... 6-7 Broadcasting ... 7-6 setting up Groups for ... 7-3 Brother accessories and supplies ...ii Brother numbers ... i Customer Service ... i fax back system ...ii Frequently Asked Questions (FAQs) ... i product support ... i test sheet, sending ...
Page 283 Date and Time ... 4-2 Delayed Batch Transmission ... 6-16 Delayed Fax ... 6-15 dialing a pause ... 7-7 access codes and credit card numbers ... 7-5 automatic fax redial ... 6-8 Fax Redial ... 7-7 Groups ... 7-6 Search ... 7-4 Speed Dial numbers ...
Page 284 FAX/TEL mode ... 5-1 answering at extension phones ... 5-5 double-ringing (voice calls) ... 5-3 Easy Receive ... 5-4 FAX Receive Code ... 5-6 receiving faxes ... 5-5 Setting F/T Ring Time ... 5-3 Setting Ring Delay ... 5-2 Telephone Answer Code .. 5-5 FCC notices ...
Page 285 Paper ... 2-1 capacity ... 2-2 jam ... 21-3 Size ... 4-2 size of original ... 6-1 Type ... 4-1 ® PaperPort accessing ... 15-2 exporting ... 15-23 importing ... 15-22 uninstall ... 15-23 PC FAX (For Windows receiving ... 17-17 sending address book ...
Page 286 OCR ... 15-22 Search, for stored numbers 7-4 Setup Date and Time ... 4-2 Station ID (fax header) ... 4-3 shipping the machine ... 21-13 software Brother Control Center ... 14-1 ™ ScanSoft ® Paper Port ... 15-19 Speed Dial ... 1-3 changing ...
Page 287: Remote Retrieval Access Card
Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s forwarding, paging and remote retrieval features.
Page 288 Fold Fold R - 2 REMOTE RETRIEVAL ACCESS CARD...
Page 289 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met.
Page 290 ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend...

Brother Model MFC-5200C User Manual

Introduction

Paper

On-Screen Programming

Initial Setup

Setup Receive

Setup Send

Auto Dial Numbers and Dialing Options

Remote Fax Options (Not Available for Color Faxes)

Printing Reports

Making Copies

Walk-Up Photocapture Center

Using the MFC as a Printer

Printer Driver Settings (Windows Only)

14 - 1 Using the Brother Control Center for Windows

98Se/Me/2000 Professional and Windows NT

How to Scan Using Windows

Quick Links

Related Manuals for Brother Model MFC-5200C

Summary of Contents for Brother Model MFC-5200C