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Xerox Fax Machine User Manual

Xerox fax machine user manual
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®
Print
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Drivers Guide
For Windows
Release 5.57

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Summary of Contents for Xerox Fax Machine

  • Page 1: Print Fax

    ® Print Drivers Guide For Windows Release 5.57...
  • Page 2 , the digital X , CentreWare , and the identifying product names and numbers herein are trademarks of XEROX CORPORATION. Other product names and images used in this guide may be trademarks or registered trademarks of their respective companies and are hereby acknowledged.

  • Page 3: Table Of Contents

    Xerox Printer Configuration Utility ......1-8 Xerox Printer Installation Utility ....... 1-8 Print and Fax Driver Documentation .
  • Page 4 Printer Drivers ..........2-2 Xerox Windows Driver Installer ....... 2-2 Network Print Configurations .

  • Page 5: Centreware Print And Fax Drivers For Microsoft Windows

    CentreWare Print and Fax Drivers for CentreWare is software that brings the power of your Xerox systems to your desktop. CentreWare provides you with total access, viewing, and control of any Xerox system from any connected desktop. CentreWare’s interactive drivers make printing and faxing from the desktop simple to perform and easy to understand.

  • Page 6: What's Included In This Release

    Xerox Printer Driver Installer. You can configure and install multiple printer drivers at the same time. Finisher - (optional on some models)

  • Page 7: Print And Fax Driver Overview

    For these reasons, different types of printers require their own printer drivers to operate correctly. With CentreWare printer drivers, you can print from your workstation to a Xerox system in a network environment. CentreWare drivers contain a variety of feature options that you can use to customize your print jobs.

  • Page 8: Centreware Printer Drivers

    CentreWare Printer Drivers CentreWare printer drivers display the feature options on tabs within the driver. These printer drivers are designed specifically for Xerox products. CentreWare drivers are available for Windows NT/2000/XP workstations. The driver graphic is representative. Driver options and mimics will vary slightly depending on the operating system and model.

  • Page 9: Types Of Printer Drivers

    Types of Printer Drivers The CentreWare printer drivers are available in PostScript 3, PCL 5e, and PCL 6 (XL) printing formats. A PCL 6 driver for Windows NT is not available with this CentreWare release. PostScript PostScript gives you greater ability to scale and manipulate images; it offers more precision with high-end graphics.

  • Page 10: Obtaining Centreware Print And Fax Drivers

    Obtaining CentreWare Print and Fax Drivers The following table shows the Xerox system models supported in this release of CentreWare and the printer drivers that are available for Windows NT/2000/XP environments. CentreWare Printer Drivers (Windows NT*/2000/XP) PostScript PCL 5e PCL 6 (XL)*...

  • Page 11: Downloading From The Web

    Web site. To download printer drivers: Access the Xerox Web site and click Support & Drivers at the top of the page. Enter your Xerox product family in the Search text box and click Search. From the list of Drivers and Downloads, find your Xerox system and click Drivers &...

  • Page 12: Centreware Printer Driver Applications

    Xerox Printer Installation Utility The Xerox Printer Installation Utility is for users who would like to modify the printer driver settings sent by the System Administrator before installing the drivers. System administrators may also use this utility to install printer drivers directly onto a PC or network server.

  • Page 13: Print And Fax Driver Documentation

    The CentreWare Print and Fax Drivers Guide is available on the CentreWare Print and Fax Drivers CD in electronic (PDF) format. If selected at the time of installation, the Drivers Guide is placed on the user’s workstation at ...\ Program Files \ Xerox \ <Xerox System Name>.

  • Page 14: Telephone Support

    For additional assistance, you may contact the Xerox Welcome Center by telephone to speak with a Product Support Analyst. Locate your Xerox system serial number on the metal frame behind the front door, and record it in the space below before you make your call.

  • Page 15: Installing Windows Printer Drivers

    Installing Windows Printer Drivers The CentreWare printer drivers support the special features and functions of Xerox systems, enabling fast, efficient printing from your desktop. Installation instructions for all current Windows environments are provided in this chapter. What’s in this chapter: Requirements .

  • Page 16: Requirements

    XP drivers using Enhanced view. Xerox Windows Driver Installer The Xerox Windows Driver Installer consists of two utilities: the Xerox Printer Configuration Utility and the Xerox Printer Installation Utility. You must have Administrative privileges in Windows NT/2000/XP to install these utilities.

  • Page 17: Network Print Configurations

    Network Print Configurations Peer To Peer In a Peer To Peer environment, a printer driver is installed on a workstation that is connected to a printer. The printer driver resides only on the workstation. In this setup, workstation users maintain their own printer defaults and configurations, allowing different printer settings for each user.

  • Page 18: Installing Printer Drivers On Windows Networks

    Installing Printer Drivers on Windows Networks You have three ways to install a Xerox printer driver and other components in Windows environments. Direct Installation Use the Xerox Printer Installation Utility to install Xerox printer drivers quickly and easily for your network printers. If you are a system administrator or user who has the...

  • Page 19: Direct Installation

    Peer To Peer connection or through a network print server connection. You need administrator rights to run the Xerox Printer Installation Utility. To install drivers onto a network server you must run the Xerox Printer Installation Utility at the network server. You cannot install the drivers remotely.
  • Page 20 On the Configuration tab, select a language for your printer driver. Figure 2-1: Xerox Printer Installation Utility, Configuration Tab Select a printer model. Choose one or more drivers. The printer and driver selections appear in the Configuration Information box. Installing Windows Printer Drivers...
  • Page 21 Figure 2-2: Connection Dialog. Peer To Peer Connection is selected. Select Peer to Peer. Enter the IP Address of your Xerox system and click OK. The printer is configured with a Peer To Peer connection and the printer’s IP address is added to the Connection column of the Configuration Information box.
  • Page 22 CD-ROM drive. Double-click the Setup.exe file. The AutoRun program displays the available selections. Chose a language and click OK. Click Print & Fax Drivers > Install Your Windows Print Driver. The Xerox Printer Installation Utility opens. Select a language on the Welcome tab to view the utility.
  • Page 23 Select Install Documentation to place the CentreWare Print and Fax Drivers Guide on your workstation. The document is placed at ...\Program Files\Xerox\<Xerox system name>. Select a printer in the Information box. You may configure only one printer and driver at a time, for example DocuTech 120 C/P PostScript.
  • Page 24 Select Through Network Printer Server. Enter your network printer path or click Browse to browse to a shared printer. Click OK. The network path to the printer is added to the Connection column of the Configuration Information box and the printer is configured through the network print server.

  • Page 25: Distributed Installation

    The Distributed Installation procedures are for system administrators who would like to set up standardized configuration files for users to install their printer drivers. Using the Xerox Printer Configuration Utility, you can customize the driver installation process to meet your organization’s needs: Use the Preconfigured File—Xerox provides a preconfigured file with the...
  • Page 26 Copying Files to the Network To configure the installation packet that you send to users to install printer drivers on their PCs, the contents of the CentreWare Print and Fax Drivers CD must be saved to a location on your network. To copy printer drivers: Insert the CentreWare Print and Fax Drivers CD into the CD-ROM drive.
  • Page 27 Preconfigured File provided by Xerox. Preconfigured File Initially, this file is preconfigured by Xerox with all the drivers for each supported printer model, with No as the option for Replace Drivers, and with No as the option to make this printer the Default Printer.
  • Page 28 Setting Up Connection Types With the Xerox Printer Configuration Utility, you have the option to set up configuration files for multiple printers, which may have different connection types. For example, one printer may have a Peer To Peer connection and another printer may have a connection through a network printer server.
  • Page 29 On the Configuration tab, select one or more languages in which to configure a driver. Figure 2-6: Xerox Printer Configuration Utility, Configuration Tab Select a printer model. Choose a driver. The printer model and driver information appear in the Configuration Information box.
  • Page 30 Install Documentation—Places the CentreWare Print and Fax Drivers Guide on your workstation. The document is placed at ...\Program Files\Xerox\<Xerox system name>. Select a printer from the Information box. You may configure only one printer and driver at a time. After the printer has been configured with a connection type, the printer’s check...
  • Page 31 Peer to Peer Select Peer To Peer Enter the IP Address of your Xerox system and click OK. The printer is configured with a Peer to Peer connection and the printer’s IP address is added to the Connection column of the Configuration Information box.
  • Page 32 Make your Replace Driver and Default Printer selections. Click the cell to toggle between options. Click Browse to open a Browse for Folder dialog and browse to the location of the printer driver files on the network. Click OK to add the location of the printer driver files to the configuration file. Click Save when you are ready to save the configuration file.
  • Page 33 On the Configuration tab, select the language you want for your driver. Click the Help button to open the Help system. In the Table of Contents, open How To Install a Xerox Printer Driver. Continue with the instructions in the procedure: To install printer drivers using the configuration file defaults.
  • Page 34 Save the installation zip file your system administrator has sent you to a temporary folder or to a folder on the desktop. Unzip the file and click XPIU.exe. The Xerox Printer Installation Utility opens. Select a language on the Welcome tab to view the utility.

  • Page 35: Managing Configuration Files For Multiple User Groups

    There is only one configuration file for each supported language XeroxPrintersToInstall[Language].xml. Do not change the name. If you do, the Xerox Printer Installation Utility will not recognize the file. Saving a file with the same name to a common folder overwrites the previous configuration settings.

  • Page 36: Supported Driver Languages

    Supported Driver Languages You may configure the printer driver in several languages at the same time. Choose the Select Drivers Language button on the Configuration tab. A list of supported languages opens. Make your language selections. When you save your settings on the Configuration tab, you will have a configuration file, XeroxPrintersToInstall[Language].xml, for each chosen language.

  • Page 37: Point And Print Installations

    Point and Print Installations This procedure assumes that a Xerox system on a network server has been installed with the appropriate CentreWare printer driver prior to performing Point and Print. If you would like to standardize the device settings and document settings for the NT/ 2000/XP printer drivers, see Preconfiguring Default Driver Settings on page 2-24 before installation.

  • Page 38: Installing Printer Drivers On Other Networks

    Microsoft’s Add Printer Wizard. Configuring Printer Drivers To use the Xerox system printer drivers most effectively, you will need to configure the drivers to reflect options available on your Xerox system. You can configure the drivers in one of the following ways: Preconfigure standard device and document settings in the driver prior to distributing them for installation.
  • Page 39 Chose a language and click OK. Select Browse CD and browse to the printer driver files for your Xerox system. For information about the driver files, see Locating Installation Files on the CD on page 2-29.
  • Page 40 Expand the Override/Restore Defaults option on the Device Settings tab. Select Save Current Settings as Default. A Save button appears. Click Save. The configuration and device settings are saved as the default settings. If you want to modify the default document settings, continue with the following steps.

  • Page 41: Configuring Installable Options At The Workstation

    Configuring Installable Options at the Workstation You may want to configure installable options at a user workstation. You may need Administrator rights on the workstation to perform these steps. To configure the Installable Options at the workstation: At the desktop, click Start > Settings > Printers or Start > Printers and Faxes. Right-click the appropriate printer icon and select Properties.
  • Page 42 Click Installable Options and select the options that are available on your Xerox system. Click OK to save the settings and OK to close the Properties dialog. Click OK to close the printer driver. 2-28 Installing Windows Printer Drivers Figure 2-9: Installable Options Dialog...

  • Page 43: Locating Installation Files On The Cd

    Drivers folder of the CentreWare Print and Fax Drivers CD. If you want to browse to, or access these files, locate the Drivers folder and open the Windows folder, as well as the folder for your particular Xerox system model, for example, DT120.

  • Page 44: Uninstalling Windows Printer Drivers

    Uninstalling Windows Printer Drivers Before you uninstall CentreWare Windows printer drivers, ensure that the Xerox system you are deleting is not the default printer. If so, select another printer as the default. For Windows NT To uninstall the Windows NT printer drivers: At the desktop, click Start >...

  • Page 45: Printer Driver

    Getting the Most From Your With the CentreWare printer drivers, you have an invaluable tool to save you time and increase your productivity. These drivers offer you over thirty-five feature options, depending on the type of driver and the installable finisher options, for you to choose how your document will look and print.

  • Page 46: Chapter 3 Getting The Most From Your Printer Driver

    Driver Structure The driver arranges the features on six tabs: Paper/Output, Special Pages, Image Options, Layout/Watermark, Advanced, and Job Notes. Figure 3-1: Printer Driver Interface The features on the tabs are organized for your convenience with the most frequently used features available to you when you open the driver. Small icons are placed next to the features so that you can quickly find the features you want.

  • Page 47: General Tabs

    Watermarks. The Advanced tab contains those features that infrequently change once set, such as custom paper size setup, TrueType Font options, Default Paper Sizes, and Xerox Job Ticket setup. The Job Notes tab enables you to attach special transmission information and/or processing messages to a print job.

  • Page 48: Default Tabs

    Default Tabs These driver tabs are accessed through the Printers folder and may be available only with administrative rights. From the desktop select Start > Settings > Printers and Faxes. Right-click on your printer icon and select Properties. The Device Settings tab on the Properties dialog contains features that relate to font settings and PostScript settings.

  • Page 49: Driver Help System

    Driver Help System The Help system is the primary source for information about using the printer drivers. Each driver tab has a Help button for easy access to the Help system. Through this Help button you can call up information on any feature on that tab or any other tab. Among the useful items in the Help system is a menu of How To...
  • Page 50 Getting the Most From Your Printer Driver...

  • Page 51: Chapter 4 Problem Solving

    Problem Solving Application, device, and network errors can occur in a variety of printing situations. In many cases, simply restarting the application, the workstation, or the printer will resolve the problem. This chapter includes tips for troubleshooting a problem. What’s in this chapter: Troubleshooting a Problem .

  • Page 52: Troubleshooting A Problem

    Review the product documentation, including the README files and problem solving topics, to see if any similar problems are documented. If a cause and solution to the problem cannot be identified, call the Xerox Welcome Center to report the error information. Provide the support representative with the documentation that you have gathered to define the problem.
  • Page 53 Adobe Acrobat Reader 1-9 Applications 1-8 CentreWare print and fax drivers Applications 1-8 Configuring Installable Options Manually 2-24 Configuring Installation Files 2-13 Configuring printer drivers 2-24 Copying Files to the Network 2-12 Direct Installation Client/Server Connection 2-8 Peer to Peer Connection 2-5 Distributed Installation Configuration File 2-14 Configuring Installation Files 2-13...
  • Page 54 Tabs Printer Drivers 3-3 Troubleshooting a problem 4-2 Uninstalling Windows printer drivers 2-30 User Installation Note 2-19 Welcome Centre 1-10 What’s New in this Release? 1-2 Windows printer drivers Uninstalling 2-30 Xerox Welcome Center 1-10 ENTREWARE RINT AND RIVERS UIDE...

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