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Sharp OZ-5500 Operation Manual

Electronic organizer
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®
MODEL
OZ-5500
ELECTRONIC ORGANIZER
Quick Start ............................................. 8
Getting Started .................................... 41
General Operation ............................... 55
Time Management ............................... 69
Memo and Outlining .......................... 103
Desk Accessories .............................. 117
Added Power ..................................... 161
Appendices ........................................ 191

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Summary of Contents for Sharp OZ-5500

  • Page 1: Table Of Contents

    ® MODEL OZ-5500 ELECTRONIC ORGANIZER OPERATION MANUAL Quick Start ... 8 Getting Started ... 41 General Operation ... 55 Time Management ... 69 Creating Your Own Database ... 95 Memo and Outlining ... 103 Desk Accessories ... 117 Money & Account Management ... 133 Features and Utilities for Added Power ...
  • Page 2 ® SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135. SHARP CORPORATION PRINTED IN JAPAN 95G16T(TINSE1240PCZZ)

  • Page 3: Operation Manual

    Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

  • Page 4: Contents

    Contents Introduction ... 1 Contents ... 2 Quick Start ... 8 Answers to Commonly Asked Questions ... 32 What Your Organizer Can Do ... 36 About this Manual ... 37 Conventions Used in this Manual ... 39 Caring for the Organizer... 40 Chapter 1 Getting Started ...
  • Page 5 Editing an Existing Entry ... 59 Editing Techniques ... 59 Fields ... 59 The cursor ... 60 Typing in text ... 60 Moving around the display ... 61 Inserting and overwriting text ... 61 Deleting text ... 61 Working with blocks of text ... 61 Scrolling the display ...
  • Page 6 Editing entries ... 84 Checking off completed entries ... 84 Using categories ... 85 Deleting To Do entries ... 88 The To Do application menu ... 89 The Ann (Anniversary) Application ... 90 Making new entries ... 90 Finding entries ... 91 Editing Ann entries ...
  • Page 7 Calculating dates ... 120 Using the Calculator with other applications ... 121 When E appears ... 122 Cost/Selling price/Markup and Cost/ Selling price/Margin calculations ... 122 Setting the number of decimal places ... 123 Calculation examples ... 124 The Calc application menu ... 125 The Clock Application ...
  • Page 8 Printing Schedule entries for specific periods ... 172 Printing all entries ... 172 Transferring Data... 173 Transferring between OZ-5500 Organizers ... 174 Exchanging data with other Organizers ... 176 The IN BOX and IN BOX VIEWER ... 178 Removing entries to their destination application ...
  • Page 9 Computer ... 180 Points to remember when using peripherals ... 181 Chapter 10 Personalizing Your Organizer ... 183 The Start-Up Display ... 183 Selecting the start-up display ... 183 Responses to the start-up display ... 184 Setting the Owner’s Information ... 185 Locking the Organizer ...

  • Page 10: Quick Start

    Quick Start Important things to do Complete and return the Blue registration card. This allows Sharp to notify you of new products and accessories for your Organizer as they become available. Please read through this Quick Start section. Even if you hate reading manuals, this section will get you up and running with your Organizer in just a few minutes.
  • Page 11 Installing or replacing the batteries Set the battery replacement switch on the bottom of the Organizer to “REPLACE BATTERIES” (so the red dot appears). (Fig. 1) Remove the operation battery cover and remove old batteries. (Fig. 1) Insert the two batteries on top of the ribbon tab, as shown in the diagram (Fig.

  • Page 12: Initializing The Organizer

    Initializing the Organizer After you install the batteries for the first time, you must initialize the Organizer before using it. Press the LOCK button and open the Organizer. While holding down the push the RESET button on the back of the Organizer with a pen or a similar object.
  • Page 13 Press to adjust the LCD contrast to your ˜ ¶ liking. Press ENTER You may have to wait for about 10 seconds before the next screen appears. Note that the Start-up continues with “Setting up the Organizer” on p.12. #Q-3-4...
  • Page 14 Setting up the Organizer After initializing the Organizer and adjusting the LCD contrast, or after restarting with the SET UP option selected for START-UP mode, the following steps occur. The welcome screen appears, introducing you to the Organizer’s features. Press After the User Setup introduction appears, press to continue.
  • Page 15 You must select your local city before setting the time. If your city is not shown, press select USER CITY2, then set up your city later (see “Adding a User-defined city” in the Clock application, Chap.6). Press when your city is selected. ENTER If your country is currently using Daylight Saving (Summer) Time, press...
  • Page 16 User’s Preferences #Q-6-2 TEMPLATES Built-in templates have been created for the Tel and User File applications. There are three telephone files and three user files that can be customized to meet your specific needs. To customize your Tel files highlight TEL TEMPLATE and press you would like to customize.
  • Page 17 BACKGROUND – User can select the background to be displayed on start-up. ASK PASSWORD – OFF: No password is required. MORE CLOCK SETTINGS Allows you to choose the World city to be used in the clock display. Use the cities. Highlight your choice and press LOCK ORGANIZER Allows you to assign a password which will be needed in order to access entries marked as Secret.
  • Page 18 Making your first entry (in the Tel application) Press Press Type in the name, telephone number and address of the person or company you want to store. #Q-8-1 to move between fields. Use correct mistakes. Use the name and address fields. Press when finished to store the new entry.
  • Page 19 Recording an appointment Press , then press Today’s date has been given automatically. If you want to use a different date, move up to the DATE field and press ˜ Press to select the desired month, then use the arrow keys to select the day of the appointment.
  • Page 20 Changing an appointment Appointment times can frequently change. Instead of re-typing a new appointment and deleting the old one, you can change an existing appointment easily. Find the Schedule entry you want to move. Press EDIT If the appointment time has changed, enter the new start and/or end times.

  • Page 21: Entering A To Do Item

    Entering a To Do item Press then press Enter a description of the task to be done, then press Enter the DUE DATE, which is the date by which the task must be completed. #Q-11-1 If desired, enter any other information. Press to store the entry.

  • Page 22: Using The Calendar Views

    Using the Calendar views The Calendar provides three different views: Monthly, Weekly and Daily. Each of these views allows you to see information stored using the Schedule, To Do and Ann applications. Press Calendar. If the Monthly view does not open, select it by pressing , selecting VIEWS and then MONTHLY.
  • Page 23 Use the cursor to move to a selected day of the week, then press to switch to the Daily view for that day. ENTER Press to mark the selected entry as completed. to select an entry, then press ˜ ¶ display its full details in the application used to create it.

  • Page 24: Editing An Entry

    Editing an entry Find an entry that you wish to change (a change of address in the Tel application is shown here as an example). Press to go to Edit mode. EDIT Move to the field you want to change. Make any desired changes.
  • Page 25 Deleting an entry In any application, select an entry that you want to delete in Index mode, or display it in View mode. Press A confirmation message appears. Press to confirm the deletion. #Q-15-1...
  • Page 26 Deleting multiple entries Switch to the application in which you want to delete multiple entries. Press and select DATA DELETION then press Select the group of entries you want to delete and press (The menu choices will vary depending on the application.) A confirmation message will appear.
  • Page 27 Searching for information anywhere in the Organizer Press Type in any text stored in the entries you want to find. Press and select the application to want to search in ˜ using , then press The application you were using last will always appear as the default. Press to begin the search.
  • Page 28 Finding an entry using Index mode The Index modes for Schedule, Tel, User File, Ann, Memo, Outline, and Money Tracking are very similar. Select an application and press Index mode if it is not already displayed. the entry you want. Type the first letter of the entry to jump to the closest position in the Index list.
  • Page 29 Copying and pasting text between applications You may want to copy text from one place to another in the Organizer. Display in Edit mode the entry containing the text you want to copy. Move to the start of the text you want to copy. While holding down , use the cursor keys to select the text you want to copy.
  • Page 30 Using the Calculator In addition to working like a standard calculator, the Organizer’s Calculator can work with figures created in another application. In Edit mode, find an entry containing some figures you want to calculate. and the cursor keys to select the figures. Press to copy the figures.
  • Page 31 Creating a new Money Tracking account Accounts must be set up before new transactions can be entered. Press Press , select SET UP ACCOUNT and press When the ACCOUNT LIST appears, press Enter the name you want to give the new account, then press In the TYPE field, press from the pop-up list, then press...
  • Page 32 Entering a new Money Tracking transaction You can keep track of your account activities by entering transactions. Press Press , select SET UP ACCOUNT and press From the ACCOUNT LIST, select the account for which you want to enter the new transaction, then press Press to start entering a new transaction.
  • Page 33 After you enter the AMOUNT, press fields are displayed. #Q-21-2 Select an optional CATEGORY by pressing a new category name. Press Enter additional information in the SPECIAL field if desired. 10. Press to store the transaction. ENTER . The remaining according to account type, although the debit appears on the left and credit on the right.

  • Page 34: Answers To Commonly Asked Questions

    An optional battery case is available, which will extend the life of your operating batteries. I have an older model of the SHARP Organizer and imported the data into this Organizer. But when I went to the Tel application in my new Organizer, all of my entries looked strange.
  • Page 35 1. You can print out a hard copy using the optional accessories. See p.170. 2. You can use PC or Macintosh link software either from SHARP or a third party. You will also need one of the various PC-Link cables or the CE-IR2 wireless interface for computers. Check with your local dealer regarding features and availability of these products.
  • Page 36 Why should I send in the Blue registration card included with the Organizer? This is your way of registering your product with SHARP, and allows SHARP to keep you informed about new products and software available for your Organizer. It also gives SHARP valuable information about our users so that we can design products that continue to meet your needs.
  • Page 37 preparation. Many times you might want to write a memo, letter, proposal, marketing plan, etc., but find it difficult to write an entire document from scratch. The Outline application allows you to capture your thoughts and ideas, then rearrange and categorize them at any time.

  • Page 38: What Your Organizer Can Do

    What Your Organizer Can Do The OZ-5500 is a full-featured, pocket-size information manager with a large, easy-to-read screen. It provides built- in wireless communications facilities for exchanging data with other compatible Organizers and personal computers. To help you better manage your time and activities, you can record appointments, meetings, or any other information relating to a specific date in the Schedule application;...

  • Page 39: About This Manual

    About this Manual This manual is designed to help you to fully understand the features and use of your Organizer. The first two chapters provide a general introduction and instructions about set-up and initialization, including an overview of the keyboard, the display, and the operations.
  • Page 40 Chapter 9. Using the Optional Peripherals Explains how to print using the Organizer and how to transfer data to and from other Organizers (including previous models). Chapter 10. Personalizing Your Organizer Explains how to change the opening display and Calendar display format, and how to use the Secret function as well as the password security.

  • Page 41: Conventions Used In This Manual

    Conventions Used in this Manual The following keyboard and symbol conventions are used throughout this manual: and other similar notations indicate keys on ENTER the keyboard that should be pressed to perform operations. Letters and numbers to be entered in examples are shown in italics.

  • Page 42: Caring For The Organizer

    Bending the Organizer unduly can damage it. Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them. Sharp or hard objects can scratch and damage the Organizer.

  • Page 43: Getting Started

    CHAPTER 1 Getting Started This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

  • Page 44: Part Names And Functions

    Part Names and Functions Display Shows information, and is used for navigating the various functions. Numeric keypad • • Used for operating the calculator and entering numbers in other applications. 15-pin cable jack Connects a data transfer cable for computer links and other interfaces, etc.

  • Page 45: Getting The Organizer Up And Running

    Lock button Opens the Organizer. Reset button Battery replacement switch Locks the battery compartment to prevent access to the batteries. Operating batteries compartment Holds operating batteries. Getting the Organizer Up and Running Installing the batteries Initializes and resets the Organizer. Set the battery replacement switch on the back of the Organizer to REPLACE BATTERIES (the red dot becomes visible).

  • Page 46: Initializing

    The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. Initializing The Organizer must be initialized when it is used for the first time. Press and hold the key. While holding down the key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object.

  • Page 47: Setting Up The Organizer After Initialization

    Setting up the Organizer after Initialization The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

  • Page 48: Setting The Clock

    Enter your telephone number, then press The cursor moves to the ADDRESS field. Enter your full address. Press to move the start of the next line in ADDRESS. Press when done. ENTER A message appears confirming the Owner Information has now been set.

  • Page 49: Setting The User's Preferences

    In the LOCAL DATE field, press pop-up calendar. Use PREV the current month, then use the arrow keys to select today’s date. Press once the date has been selected. ENTER The pop-up calendar disappears and the date now appears in the LOCAL DATE field. Press ENTER A message appears briefly to inform you that the time and...

  • Page 50: Setting The Start-Up Display

    With File 1 selected, press ˜ The pop-up template list appears. If you wish to select a different template, select the desired template from the list and press ENTER Press NEXT Repeat the above steps for File 2 and File 3 if necessary.

  • Page 51: Setting The Password And Locking The Organizer

    Setting the Password and Locking the Organizer The Organizer provides two levels of security. The first is the password required when the Organizer is turned on whenever the ASK PASSWORD option is set. The second is the Lock Organizer function, which hides any data entries that have been previously marked as Secret.

  • Page 52: Turning The Organizer On And Off

    Select any application you wish to use by pressing the corresponding key. Turning the Organizer on and off Press to turn the power on and power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

  • Page 53: Turning The Key Beep On And Off

    PC for further processing. The OZ-5500 even has its own word processor that allows you to create finished documents for printing out later.

  • Page 54: Menu Operations

    Menu operations Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all applications have a menu for functions and commands that are specific to each application.

  • Page 55: Display Symbols

    Functions in blue above a key, such as HELP, can be accessed by pressing the particular key after pressing . There is no need to hold down the desired key. Special symbols and characters, such as “&”, “?” and “/”, can also be entered by using explanation, see p.167.
  • Page 56 How to use built-in Help If you press HELP from any application screen (excluding Clock), the HELP INDEX appears: #1-9 Display To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing CANCEL takes you back to the display you were in previously.

  • Page 57: General Operation

    CHAPTER 2 General Operation his chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications. Each application is described in detail later on in the manual.

  • Page 58: Selecting The Display Modes

    Selecting the Display Modes Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created.

  • Page 59: View Mode

    View mode View mode allows you to see the full details of an entry, without being able to edit or change it. #2-2-2 Other operations: Creates a new entry for the current application (in Edit mode). EDIT Edits the currently displayed entry. Deletes the currently selected entry.

  • Page 60: Creating A New Entry

    Creating a New Entry In Index or View mode, pressing for creating a new entry. Make the following new Tel entry: Name John Smith 201-529-8200 Tel. Fax. 201-529-9695 Address 123 Main Street, Mahwah, NJ 07430 Press to open the application. The application opens in Index mode.

  • Page 61: Editing An Existing Entry

    Editing an Existing Entry To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created). Press to open the application. Select the desired entry in Index mode. Press EDIT to open the entry in Edit mode.

  • Page 62: The Cursor

    When the pop-up symbol appears by a field while editing ˜ an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing selecting the desired value from the pop-up list.

  • Page 63: Moving Around The Display

    and pressing the key. In addition, a large number of special symbols are available by pressing p.167). Moving around the display You can move the cursor around the display with the cursor keys , and . In addition, you can hold ¶...

  • Page 64: Scrolling The Display

    You can now perform a number of operations on the selected text: Deletes the selected text. Copies the selected text to the COPY clipboard so that it can later be pasted to another location. Deletes the selected text from its current location and moves it to the clipboard.

  • Page 65: Finding Specific Entries In Your Organizer

    Finding Specific Entries in Your Organizer There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the keys. Others are as NEXT PREV follows. Using Index mode Index mode gives you a listing of all the entries in a particular application.

  • Page 66: By Date

    Press , select TELEPHONE and press ˜ close the pop-up list and then again to begin the search operation. If you are not sure about which application to search, select ALL to search all applications. #2-5-3 Display The Organizer will now display the first entry that contains the text or “keyword”...

  • Page 67: Deleting Entries

    In the Daily view, highlight an entry and press ENTER to display the details of the entry. For more information about using the Calendar application, see p.69. You can open the Calendar menu by pressing MENU to select the desired Calendar view. Deleting Entries Entries in the Organizer can be deleted using either the key or the application menu.

  • Page 68: Checking The Time And Date

    The submenu appears. #2-6-1 Display Select SELECTED ENTRY, then press A warning message appears asking if you are sure you want to delete the entry. Press to cancel the deletion). Checking the Time and Date Deletes a To check the current date and time, press selected entry.

  • Page 69: Checking The Memory

    Checking the Memory The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored. When the amount of data already stored approaches the Organizer’s maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you change applications.

  • Page 70: The Tools Menu - The Organizer's Basic Utilities

    The TOOLS Menu - the Organizer’s Basic Utilities Many of the Organizer’s basic utilities are accessed through the TOOLS menu. The menu is also used to set up and configure certain features, such as the display contrast and WORD key. An illustration and summary of the TOOLS menu (including page references where full explanations can be found) are provided below.

  • Page 71: Time Management

    CHAPTER 3 Time Management he Organizer’s Calendar, Schedule, To Do, and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

  • Page 72: The Monthly View

    You can also use the menu to select a particular Calendar view directly, regardless of which view you are already using. Press to open the application menu. MENU Select VIEWS and press ENTER Select VIEWS and select the desired view in the sub menu and press ENTER You can change Calendar application’s initial display.

  • Page 73: The Weekly View

    If you re-select HIDE MONTHLY VIEWS from the application menu, the 2nd-month calendar will reappear. #3-1-2 Display You can use PREV NEXT to move forward or backwards by one month at a time. The Weekly view The Weekly view shows the schedule over a one-week period.

  • Page 74: Finding Entries Using The Calendar Views

    Finding entries using the Calendar views Individual entries in the Schedule, To Do, and Ann applications can be recalled from the Calendar’s Daily view. In the Calendar application: Go to the Daily view. #3-1-5 Display Select the entry you wish to see in full. Press ENTER The selected entry is displayed in detail.

  • Page 75: The Calendar Application Menu

    To create a new Calendar entry: From any Calendar view, press CREATE ACTIVITIES from the application menu. The CALENDAR ACTIVITIES window appears. #3-1-7 Display Type in a description of the event to be entered, then press ENTER If you made another entry this way previously, the description text for that entry appears highlighted on the screen.

  • Page 76: The Schedule Application

    The Schedule Application The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments.

  • Page 77: Finding Schedule Entries

    Finding Schedule entries There are three convenient ways to find particular schedule entries, depending on the situation you are in. These are: Index mode, Calendar view and searching using keywords. Using Index mode Go to Index mode by pressing CANCEL already displayed).

  • Page 78: Deleting Entries

    Make the desired changes. Press ENTER The new edited entry is now stored. You can also use cut and paste to move appointments. Deleting entries You can delete single entries or groups of entries. For a full explanation of deleting Filtered entries, see p.166.

  • Page 79: Selecting A Specific Date

    Deletion of entries over a specific period You can delete all Schedule entries for a period of a month or a single day using the Calendar application. Press and select a date which falls CALENDAR within the period in which you want to delete all Schedule entries.
  • Page 80 such as a business trip or vacation. Six different types of repeating events include: Daily Repeats on the following one or more days for events that span consecutive days. Work day The same as Daily repeat, but excludes weekends. Weekly Repeats the same day each week for regular weekly events.

  • Page 81: Setting A Schedule Alarm

    Your five-day vacation is now stored. You can confirm that your vacation has been entered by checking the Calendar monthly view. #3-2-7 Display To repeat an entry that has already been stored, select it in Index mode, then proceed from step 6 above.

  • Page 82: The Schedule Application Menu

    You can also set alarms separately from Schedule entries. See p.178. Clearing a set alarm To clear an alarm that has been set for a Schedule entry, display the entry in Edit mode, then press You can disable all set alarms simultaneously. See p.179.
  • Page 83 Entries for which only a month and year (no day) have been entered are considered to be Monthly Goals and are displayed in a special box for monthly goals which appears in the Calendar’s Monthly view. This system provides the flexibility for an entry to be displayed according to the type of task.

  • Page 84: Finding Entries Using Index Mode

    Enter the following information: Sales report Description Due Date Mar 10, 1996 In the To Do application: Press Type Sales report . Move to the DUE DATE field. Enter the due date in the order of month, day, year. Type 03101996 , or press , use PREV...

  • Page 85: Controlling How The Calendar Displays To Do Information

    Index mode in the To Do application can show entries based either on their priority level or their due date. In the default setting, entries with an assigned priority are displayed first (in the order of number, then letter), followed by entries with no assigned priority.

  • Page 86: Editing Entries

    If you still do not see the desired entry, press display the following matching entries. Press when you find the entry you want. ENTER The Search function does not distinguish between upper- and lower-case letters. Editing entries Select the entry you want to change in Index mode. Press EDIT The selected entry opens in Edit mode.

  • Page 87: Using Categories

    again. However, if you do this, the entry will be stored without a due date. Checking off entries in the To Do application Select the entry in Index mode. Check box #3-3-7 Display Press The entry is checked off and the box is marked with The DUE DATE field name changes to DONE DATE and today’s date appears in it.
  • Page 88 Press Enter the description and due date. Type Call Frank Alpha Project 03151996 . ˜ Move to the CATEGORY 1 field. Enter the category. Type Phone Call . Move to CATEGORY 2. Type Alpha Pro . #3-3-8 Display Press ENTER The entry is stored and, at the same time, the two categories you entered are stored in the category list.
  • Page 89 You cannot use the same category more than once in the same entry. Updating the Category list Since the number of categories and the Organizer’s memory are both limited, you may wish to delete unused categories. Also, you may wish to define a number of new categories without creating a new To Do entry, or even edit the names of existing categories.

  • Page 90: Deleting To Do Entries

    Select the category whose To Do entries you want to view, then press ENTER All entries that have been assigned the selected category are then shown in Index mode. Deleting To Do entries Deleting single entries Select the desired entry in Index mode or display it in View mode.

  • Page 91: The To Do Application Menu

    Press ENTER Only To Do entries in the selected Category are displayed. Press , select DATA DELETION and press MENU ENTER From the submenu, select ALL IN CURRENT VIEW and press ENTER A confirmation message appears. Press to cancel the deletion). Deleting all To Do entries You can delete all of the To Do entries in all files.

  • Page 92: The Ann (Anniversary) Application

    The Ann (Anniversary) Application The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar highlighted white-on-black, giving you plenty of warning to prepare for them well in advance every year.

  • Page 93: Finding Entries

    In the Ann application: Press MENU , select VIEWS and press Select ANN 2 BY DAY then press Press Edit mode opens. #3-4-3 Display In the MONTH field, press and select the month ˜ from the pop-up list (choose “MAY”). Press followed by NEXT In the WEEK field, press...

  • Page 94: Editing Ann Entries

    Type in any word that you think appears in the DESCRIPTION field of the anniversary entry you are looking for. Press ENTER If you still do not see the desired entry, press display the following matching entries. Press when you have selected the desired ENTER entry.

  • Page 95: The Ann Application Menu

    The Ann application menu Selects ANN 1 file or ANN 2 #3-4-4 Display file (see p.91). Selects the specific entries for deletion (see p.92).

  • Page 97: Creating Your Own Database

    CHAPTER 4 Creating Your Own Database his chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the way that they function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from a simple address book to an extensive restaurant...

  • Page 98: Selecting A File

    The three User File directories are set up automatically as follows: USER FILE 1 Restaurant guide template comprising seven text fields: Cuisine, Name, Number, Address, Prices, Attire and Remarks. USER FILE 2 Home Inventory template comprising ten text fields: Item name, Location, Description, Manufacturer, Serial #, Place purchased, Date purchased, Cost, Estimated value and Notes.

  • Page 99: Editing Entries

    as the index (using the INDEX BY command in the CONFIGURE menu). There are two basic ways to find and display an entry. Using Index mode Go to Index mode. Select the file you believe the entry is in. Press the key for the first letter of the field selected as the index (using the INDEX BY command in the CONFIGURE menu).

  • Page 100: Deleting File Entries

    Deleting file entries Deleting single entries Select the entry you want to delete in Index mode, or display it in View mode. Press MENU , highlight DATA DELETION then press ENTER Highlight SELECTED ENTRY then press A warning message will appear asking if you are sure you want to delete the entry.

  • Page 101: Customizing The Tel And User File Applications

    Customizing the Tel and User File Applications You can customize the Tel and User File applications in the following five ways: File names: You can give each file a name of up to 10 characters of your choice. Fields: You can change the field names (up to 12 characters per field), and the number of fields that each entry can have (up to 16).

  • Page 102: Configuring Fields

    Press ENTER to store the new name. (Or to cancel any changes and leave the original file name.) Configuring fields If you do not want to change the number of entry fields, skip steps 1-6 below. USER FILE Press to open the application that you want to set up the fields in.

  • Page 103: Customizing The Index Display

    Press ENTER when you have finished. (Or to cancel the changes and leave the fields as they were.) Customizing the Index display You can set up a different Index format for each of the three files in the Tel and User File applications, designating up to three fields you want displayed in Index mode and the number of characters for each field.

  • Page 104: Modifying The Templates

    sorted alphabetically first by COMPANY, then by NAME (as opposed to the default, which is by COMPANY only, so that for each company, the names are displayed in the order in which they were created). Press repeatedly until the CONTACTS file (file 2) is displayed.

  • Page 105: Memo And Outlining

    CHAPTER 5 Memo and Outlining his chapter explains the features of the Memo application, the Organizer’s basic word processing utility, and the Outline application, a powerful application for structuring your thoughts, ideas, and written work. When used together, eg. first outlining a document using Outline and then developing it using Memo, these two applications provide powerful word processing capabilities in a hand-...

  • Page 106: Finding Entries

    May 10, 1996 Mr. Frank Smith Chairman ABC Co. Ltd. Dear Mr. Smith: Thank you for your fax of May 5th, 1996 regarding the Alpha Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information.

  • Page 107: Editing Memo Entries

    The MEMO index view is redisplayed, with the contents sorted according to the selected method. Select the desired entry, then press in detail. The full entry is displayed. If an entry is too long to fit on the screen at one time, you can press to scroll the display.

  • Page 108: Changing The Way Text Is Displayed

    The DATA DELETION submenu appears. Select SELECTED ENTRY then press A confirmation message appears asking if you are sure you want to delete the entry. Press to delete the selected entry (or cancel the deletion). You can also delete single entries by selecting the entry in Index mode and pressing Deleting all entries Press...

  • Page 109: Turning Word Wrap On And Off

    Turning word wrap on and off Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type. This allows you to type text without having to worry about when to insert a carriage return to move to the next line.
  • Page 110 topic can contain up to 2,048 characters. To enter the outline shown above: Press OUTLINE to start the application. Press A title window appears. #5-2-2 Display Type in the title you want to give to your outline. Press ENTER The View mode opens with the title as the first topic in the new outline.

  • Page 111: Locating Outlines

    If you want to view the entire contents of a particular topic, select the topic, then press Press to return to the regular ENTER § display. Text first entered as the title can be edited to extend up to 2,048 characters. Locating outlines Outlines are stored in alphabetical order according to their titles.

  • Page 112: Revising Outlines

    To return to the one-line view, repeat the above procedure. disappears from the menu. To see contents that are off the display, use the cursor keys. You can also press ¶ the first or last topic. Changing the view mode in an outline does not affect the view mode setting of other outlines you have already created.
  • Page 113 Move to the desired location using Type in the new topic. Press ENTER Press CANCEL at any time before pressing cancel the insertion. Moving topics Even after you have stored a topic, you can change its location easily. Select the topic you want to move. Press The entire topic is momentarily highlighted, then replaced by a white-on-black “F”.

  • Page 114: Deleting Outline Topics

    Splitting one topic into two A single topic can be easily divided (split) into two. Select the topic you want to split. Press MENU to display the application menu, select JOIN/SPLIT TOPICS then press A submenu appears. Select SPLIT 1 TOPIC INTO 2 then press The selected topic is displayed with the cursor positioned on the first character.

  • Page 115: Using Subtopics (Children)

    Press MENU , select DATA DELETION then press ENTER A submenu appears. Select SELECTED OUTLINE then press A confirmation message appears asking if you are sure you want to delete the outline. Press to cancel the deletion). You can also delete an outline by pressing Index mode.
  • Page 116 parent topic using the MOVE command within the application menu. Entering subtopics To create the example shown above: Press to start the application. OUTLINE Press and type in a title for the outline, then press ENTER Type in the first topic, then press Press to make the second topic a child (subtopic) of “Northeast”.
  • Page 117 EXP/COL from the application menu. All subtopics belonging to that topic will be hidden from view. Expanding families All subtopics that have been collapsed in a family or in the entire outline can be expanded. Display the collapsed outline in View mode. Select the particular topic you want to expand, or the title if you want to expand the entire outline.

  • Page 118: The Outline Application Menu

    Instead, move the selected topic to another location and then promote it. If you divide a topic that has subtopics (children), the second half of the divided topic will become the parent of these subtopics. The two parts of the original topic remain on the same level.

  • Page 119: Desk Accessories

    CHAPTER 6 Desk Accessories he Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures entered either using the number keys or copied over from other applications. The Clock can simultaneously display the day, date, and time in any two cities of your choice.

  • Page 120: The Paperless Printer

    Perform the calculation using the numeric and mathematical symbol keys on the keyboard, just as you would with a regular electronic calculator. To quit the Calc application, simply change to any other application by pressing the corresponding key. To clear an entered value, press clear an entire calculator operation, press twice.
  • Page 121 The symbol in the paper-roll on the left of the display © marks the starting entry. The value shown in the keypad window is either the value you have just entered or final result of the calculation, as indicated by ENTRY or ANSWER, respectively.

  • Page 122: Calculating Dates

    Deleting a line Move to the line you want to delete using Press The selected line is removed from the display. Press ENTER to get the new total. Calculating dates As well as performing standard arithmetic calculations, the Calc application lets you determine the period of time (in days) between two specific dates, and also what the date will be a certain number of days before or after a particular date.

  • Page 123: Using The Calculator With Other Applications

    Press CANCEL to clear the starting date field and enter the desired starting date. Prefix a single-digit month or date with a “0”. Press to enter a number of days in the future, or – for a number of days prior to today. #6-1-5 Display Enter the number of days to base your calculation on.

  • Page 124: When E Appears

    #6-1-7 Display When E appears When any of the following situations occur, the error indicator E is displayed and calculations are suspended. Press to clear the error. CzCE The integer part of the calculation result is within the range of 11 to 20 digits (a rough calculation is obtained).

  • Page 125: Setting The Number Of Decimal Places

    Note that you must move out of a field in which you have just entered a value before the calculation can be performed. Re-calculating using different values Once you have made a Markup/Margin calculation, you can recalculate using new values without having to start from the beginning.

  • Page 126: Calculation Examples

    Calculation examples Calculation Example Arithmetic 12 x 3 + 5 = (–24) 4 – 2 = Constant 34 + 57 = 45 + 57 = 68 x 25 = 68 x 40 = Percentage What is 10% of 200? What percentage is 9 of 36? Add-on What results from a...

  • Page 127: The Calc Application Menu

    Calculation Example Memory Summation 25 x 5 = –) 84 +) 68 + 17 = (Total) = Temporary memory (14 – 3 x 2) x (52 – 35) = The Calc application menu Selects the basic, paperless, date, cost/sell/margin or cost/ sell/markup calculator mode.

  • Page 128: The Clock Application

    The Clock Application The unit’s built-in clock makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications.

  • Page 129: Setting The Time And Date

    This advances the Local time by one hour. A symbol appears beside the city to indicate that daylight saving time has been set. Press ENTER The Clock window appears briefly, showing the new Local city. The time is automatically adjusted. If you have defined a User city and want to select it as the Local city, press SPACE...

  • Page 130: Checking The Time In A City

    You can set any date from January 1st, 1901 to December 31st, 2099. Press ENTER CANCEL The time and date are now stored. You can access CHANGE LOCAL CITY from this display by pressing Organizer automatically adjusts the time after the Local city is changed, you should select the Local city before setting the time and date.

  • Page 131: Adding A User-Defined City

    Select the desired city. If Daylight Saving Time (DST) is observed by the selected city, press to indicate this. A symbol appears beside the city, indicating that DST has been set. Press ENTER The city is selected as the World city and the window closes.

  • Page 132: Daylight Saving Time (Dst)

    The city you entered is then stored as a User city, and is listed on the first page on both the Local and World city lists. To select the User city you have just entered as the Local or World city, see p.126 or p.128, respectively. Daylight Saving Time (DST) Assigning DST to a city Designating Daylight Saving Time (DST) for a city...
  • Page 133 Press MENU to open the Clock menu and select SET DAILY ALARMS, then press The SET DAILY ALARMS window opens. You can set up to five alarms. #6-2-7 Display Enter the time for the desired alarm, followed by for AM or PM. Press to set the alarm.

  • Page 134: The Clock Application Menu

    The Clock application menu Sets the built-in clock. Sets and controls up to five #6-2-9 Display alarms to sound daily (see p.130). Turns all DST settings on or off.

  • Page 135: Money & Account Management

    You can even transfer information between your money management software on your desktop computer (Quicken®, MS-Money®) and the OZ-5500 using the optional Link software. Introducing Money Tracking concepts The Money Tracking application utilizes two main concepts for organizing its information: Accounts and Transactions.

  • Page 136: Things To Know About Money Tracking

    Enter all transactions that have occurred since your last account statement Be careful to enter all transactions in to the OZ-5500 so that you can carefully maintain your account balance and so that when you get your next statement to balance your account.

  • Page 137: Setting Up Money Tracking Accounts

    Sharing information with my desktop money management software The optional Link software will enable you to transfer the OZ-5500 transactions to your computer using the standard QIF format. After being uploaded to the computer you can then import them into your money management software using the Import feature.
  • Page 138 Press , select the desired account TYPE from the ˜ list, press ENTER to close the list and then press NEXT #7-1-2 The account type describes the purpose of the account and determines the exact terms used to describe debit and credit transactions. [eg. Credit Card=Charge/Payment, Bank=Payment/Deposit, Cash=Spend/Receive).

  • Page 139: Viewing Account Information

    The Account List is displayed, showing the summary of the new account just created and the new total balance. #7-1-4 Viewing account information A summary of existing accounts may be viewed at any time after they have been set up. MENU Press Select SET UP ACCOUNT and press...
  • Page 140 The ACCOUNT LIST is displayed. Select the desired account from the list, then press ENTER You may also select the desired account by skipping steps 1 & 2 and instead pressing 2nd MONEY TRACKING ) until the account is displayed. The Index view for the selected account appears.
  • Page 141 current transaction is being assigned. For example, if the account type is CASH, a debit is SPEND and a credit is RECEIVE. Enter the transaction amount and press The cursor moves to the CATEGORY field. Enter the optional CATEGORY for the transaction by pressing and selecting the desired category from ˜...

  • Page 142: Viewing Account Transactions

    SPECIAL field to remind you of the purpose or some other relevant data about this transaction. Note that any text you provide in the MEMO and SPECIAL fields can be used by the Filter function to selectively access particular transactions. Press ENTER to store the transaction details, or...

  • Page 143: Displaying Transactions In Detail: View Mode

    Displaying transactions in detail: View mode Account Index mode described above provides single-line summaries of all the transactions in a given account. You can then easily select any transaction in the displayed list to view its full details in View mode. Note that for each transaction, although the REF./NUMBER field holds up to six characters, only the last four characters are displayed in Index mode.

  • Page 144: Listing All Transactions

    When editing text fields or the amount, you can use to clear the field before typing in new text. Press ENTER to store the edited transaction entry, CANCEL to discard the changes. When is pressed, a message indicating the entry ENTER has been successfully stored briefly appears.

  • Page 145: Using The Filter To Display Selected Transactions

    RECONCILED. The OZ-5500 can handle these steps for you. When you create a transaction, the default is NOT CLEARED. When you receive your statement from the bank, you may perform the account balancing procedure on the OZ-5500.
  • Page 146 The SET FILTER STATUS window appears. To specify only transactions from a particular account, press and select the desired account. ˜ Select ALL (which is the default) to indicate that the selected transactions can be from any account. #7-1-8B Specify any other fields for the remainder of the selection criteria, then press The message “Filtering...”...

  • Page 147: Canceling An Active Filter

    not be displayed (ie. those not meeting the selection criteria). to display those fields which cannot ˜ ¶ be displayed at one time. to display full details of previous PREV NEXT and subsequent transactions that also meet the Filter’s selection criteria. Canceling an active Filter While a filter is in effect, the word FILTERED appears at the top of the screen and a...

  • Page 148: Adding Your Own Categories

    The message “Working...” appears for more than 10 seconds. To see the newly-added Categories, press select CATEGORIES then press Select NEW/EDIT CATEGORIES and press The NEW/EDIT CATEGORIES window appears. Press to display the Category list. Use ˜ and the arrow keys to scroll down the list. You can also use NEXT bottom of the Category list (where the transfer...

  • Page 149: Using Categories

    This is also a valuable tool when transferring transactions between your Money Management software (Quicken®, MS-Money®) and the OZ-5500. The SPLIT function There may be times when you wish to enter a single transaction that actually comprises several different components.
  • Page 150 #7-1-13 The UNASSIGNED field shows the value within the total amount that has not yet been assigned to a split transaction. The value of UNASSIGNED is 100.00, ie. the total amount appearing in the AMOUNT field. In the first AMOUNT field, enter the amount of the first category to be entered.

  • Page 151: Automatic Transfers

    Press ENTER to store the SPLIT transaction details and proceed with completing the rest of the transaction. #7-1-18 If the total amount given in the AMOUNT field of the Money Tracking transaction is not equal to the sum of the split amounts (ie. some split amount details have not been entered), the outstanding amount will be added automatically to the next available Split field, but with no category given.
  • Page 152 Whenever a new account is created in the Money Tracking application, a special category is automatically created specifically for account transfers. Such categories are indicated by square brackets, ie. if you define an account called CHECKING, a category [CHECKING] is created automatically.

  • Page 153: Making A Transfer For A Split Transaction

    Press to confirm the transaction should be created (or to skip). The messages “Working...” followed by “Stored!” appear briefly. The transaction is then displayed in View mode. #7-1-20 Note that the ACCOUNT NAME, TYPE, DATE, PAYEE, AMOUNT, CATEGORY and MEMO fields are assigned for the destination transaction.

  • Page 154: Account Balancing & Reconciliation

    Account Statement with the transactions in the OZ- 5500 and marking them as CLEARED B. Balancing the Account: Entering the ENDing BALance from your Statement and having the OZ-5500 calculate its ending balance and having them match. Marking transactions as CLEARED...

  • Page 155: Postponing The Account Balancing Procedure

    You can also use the keyboard shortcut initiate ACCOUNT BALANCING. The STATEMENT BALANCES window appears. The START BAL field is the OPENING BAL of the account (as shown in the ACCOUNT LIST) plus the sum of all transactions marked as RECONCILED. Note that this field is calculated automatically, and cannot be modified by the user.

  • Page 156: Balancing The Account And Reconciling The Transactions

    ACCOUNT BALANCING command is faded out, indicating it cannot be selected. Select POSTPONE BALANCING and press You can also use the keyboard shortcut initiate POSTPONE BALANCING. If you Postpone balancing after already marking some transactions as Cleared, their Cleared status will be preserved when you reinitiate account balancing.

  • Page 157: Handling Unbalanced Accounts

    Handling unbalanced accounts When the sum of the cleared transactions does not equal the difference between the START BAL and the END BAL amounts, this means that the account is out of balance and the account’s transactions have not been correctly reconciled.

  • Page 158: Removing Transactions After Account Balancing

    Removing transactions after account balancing Since the Organizer contains limited memory capacity, it is important to delete unwanted or out-of-date data from the Money Tracking application just as for other applications. However, one important advantage to having RECONCILED transactions is that they are probably no longer required, since they have all be successfully accounted for.

  • Page 159: Deleting Money Tracking Entries

    Transaction view When the Organizer is in its Unlocked state, any transactions that have been marked as Secret are marked with an asterisk in the top left corner of the display. When the Organizer is Locked, Secret transactions are hidden from view and therefore cannot be accessed at all.
  • Page 160 MENU Press , select DATA DELETION and press ENTER The Data Deletion submenu opens. Highlight SELECTED ENTRY and press A confirmation message appears, asking if you are certain you want to delete the selected entry. Press to delete (or to cancel the deletion). was pressed, the entry is deleted.
  • Page 161 The DATA DELETION submenu is displayed. Select ALL TRANSACTIONS and press A confirmation message appears to ask if you are certain you wish to delete all the transactions. Press to confirm or to cancel the operation. was pressed, the message “Deleted!” appears briefly and all transactions are deleted.

  • Page 162: Money Tracking Application Menu

    Money Tracking application menu Lists existing accounts and allows accounts to be added or updated. Allows Categories to be added, edited, selected and deleted, and preset categories to be reloaded. Commences account balancing by allowing transactions to be marked as Cleared.

  • Page 163: Features And Utilities For Added Power

    CHAPTER 8 Features and Utilities for Added Power n addition to its basic functions, the Organizer also provides an wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying, and pasting, filtering of selected entries, and many more.

  • Page 164: Copying Or Moving Entries

    Press ENTER if you want to store the original entry with any changes you have made (including moving or copying the selected text), or press discard all the changes you have made to the original entry. Note that even if you press you selected will remain in the clipboard for you to use.

  • Page 165: The Time Stamp And Date Stamp Functions

    In the Outline application’s Edit mode, to copy or move an entire outline, you must begin by selecting its title. If you select a topic in the outline, only the selected topic and its subtopics will be copied. The Time Stamp and Date Stamp Functions The time and date stamp functions can be used to insert or stamp the current time and date anywhere in an entry, including time/date fields in applications such as Schedule...

  • Page 166: The Word Key

    The Word Key You may sometimes find yourself having to enter the same word over and over again in letters or lists, for example or you may have several memos or letters you have to write that are all on the same topic. Using the can easily insert words, names, numbers, and phrases (up to 32 characters long) in an entry with just the press of a key.

  • Page 167: Editing A Word Or Phrase

    Select the particular word you want to insert. Press PREV to display more words if necessary. NEXT Press ENTER The word is inserted at the cursor position. Editing a word or phrase You can edit a word or phrase using a similar procedure to adding a word or phrase (see above), but instead of pressing to open the NEW WORD window, select...

  • Page 168: Turning The Filter Off

    In the Schedule, Money Tracking and Memo applications, a window opens for the user the enter a date range and/or description as the selection criteria, as shown below: #8-5-2 Display Press – to check the SECRET ONLY box and extract secret entries only (see p.186). (This box will not be displayed if the Organizer is locked.) You can extract all the secret entries in the application by skipping step 5 below.

  • Page 169: Special Characters

    In the Schedule, Money Tracking, Memo, Tel, or User File applications: Turn on the Filter using keywords to collect the entries you want to delete. Press MENU to display the application menu, select ENTER DATA DELETION then press A submenu appears. Select ALL FILTERED ENTRIES then press A message appears asking you to confirm you want to delete all filtered entries from the application.
  • Page 170 When you next open the Symbol menu, the character you selected will be selected again as the default. When printing an entry containing symbols, certain symbols and characters may not be printed if they are not supported by your printer. Consult your printer manual for detailed information on character support.

  • Page 171: Using The Optional Peripherals

    Transfers data with other OZ- 5500 Organizers (see p.174). Selects the printer type (see p.170). Selects a ”generic” printer type/character set and the paper type (see p.171). Configures data transfer to/ from other OZ-5500 Organizers via infrared port or cable (see p.174).

  • Page 172: Printing From The Organizer

    Proprinter models may not function properly. To print from the Organizer to a printer, the optional SHARP CE-IR1 wireless interface is required, as well as a standard computer printer cable. See the CE-IR1 operation manual regarding use with a printer.

  • Page 173: Printing The Current Display

    Select your printer type or one that your printer emulates (refer to your printer’s manual regarding the emulation modes it supports). If your printer does not support any of the printer models listed, select [MORE EMULATIONS] and OTHER (US CHARACTERS) to print U.S. character codes or OTHER (INTERNATIONAL) to print other character code sets.

  • Page 174: Printing Schedule Entries For Specific Periods

    In the To Do application: MENU Press , select VIEWS then press Select TO BE DONE ITEMS, DONE ITEMS, MONTHLY GOALS, or BY CATEGORY for a category containing the entries you want to print then press ENTER Press MENU four times to display the PERIPHERALS menu, select PRINT, then press ENTER Select ALL IN CURRENT VIEW, then press...

  • Page 175: Transferring Data

    Single entries, entire files/ (See p.180) applications Depending upon the SHARP or third-party software you are using, some features and capabilities may vary. The auto power off function (see p.50) is disabled in all transfer modes. When transferring data from other models, only entries in a...

  • Page 176: Transferring Between Oz-5500 Organizers

    Transferring between OZ-5500 Organizers Data can be transferred directly between two OZ-5500 Organizers via the infrared port. Single entries or all the entries in an application can be transferred in the Schedule, To Do, Ann, Memo, Money Tracking and Outline applications; and single entries or all the entries in a file can be transferred in the Tel and User File applications.
  • Page 177 During transfers, do not leave the cover more than three-quarters open or it will interrupt the infrared transfer. When transferring entire applications or files, or entries marked as secret, both Organizers must be unlocked (see p.187). Avoid direct sunlight. Keep the infrared port clean with a soft, dry cloth. Dust on the port could cause a transfer to fail.

  • Page 178: Exchanging Data With Other Organizers

    You can send information to and receive information from ZR-5000, OZ-6500 or 9000 series Organizers. However, the OZ-5500 cannot handle graphic data from other Organizer models. This type of transfer requires the optional CE-315L cable if you choose not to use the Infrared (IR) transfer.
  • Page 179 Transferring data Turn on both Organizers. On the OZ-5500 Organizer, open the application in which you want to receive the data. Only data corresponding to the application selected on the receiving Organizer will be transferred (regardless of which applications were selected on the sending unit).

  • Page 180: The In Box And In Box Viewer

    OZ-9000-Series Organizer via the infrared link. The procedures for this transfer are essentially the same as those given in the preceding sections on the OZ-5500 side. Refer to the operation manuals for the OZ-6500, ZR-5000 or OZ-9000-Series Organizers to set up these devices for data transfer.

  • Page 181: Assigning Entries To In Box From

    To remove all entries in the IN BOX: select REMOVE ALL ENTRIES and press To delete all entries from the IN BOX and from their corresponding applications: select DELETE ALL ENTRIES and press ENTER want to permanently delete the entries from the Organizer.

  • Page 182: Computer

    Exchanging Information with a Personal Computer Using SHARP’s optional Organizer Link software and cable package or certain third-party software packages, you can exchange data with a personal computer. Certain software will allow you to exchange data with a personal computer via the Organizer’s infrared port using the optional CE-IR2...

  • Page 183: Points To Remember When Using Peripherals

    BEFORE transferring the information to the OZ-5500. Otherwise the data in the free fields will not be transferred to the OZ-5500. Also, if the type of a field (text or picture) is different in the two Organizers, it...

  • Page 185: Personalizing Your Organizer

    CHAPTER 10 Personalizing Your Organizer ow that you have an understanding of all of the Organizer’s functions and its operation, let’s take a look at the various ways you can customize the Organizer to suit your personal preferences: the display can show selected user information at start-up;...

  • Page 186: Responses To The Start-Up Display

    OFF: Even if ASK PASSWORD (see below) is set to ON, no password will be required. The Organizer then starts in the application or display mode that was most recently used. SETUP: Sets the Organizer to run through the set up procedure at start-up.

  • Page 187: Setting The Owner's Information

    If no password has been registered, the prompt for the password will not be displayed even if ASK PASSWORD and START-UP have been set to ON. If you set ASK PASSWORD to ON with START-UP set to ON and you forget your registered password, you will have to reset it, which means erasing all the data stored in it (see p.197).

  • Page 188: Locking The Organizer

    Letters, numbers, and symbols can all be used. This text box is case-sensitive, which means that upper- and lower-case letters are treated differently. The password “SHARP”, for example, is different from the passwords “Sharp” or “sharp”. Choose your password carefully. If you forget your...

  • Page 189: Marking/Unmarking Entries As Secret

    feature in the SET START-UP DISPLAY window. See p.184. Marking/unmarking entries as Secret You can mark or unmark any entry as secret in Edit mode. Open the application containing the entry you want to mark as secret. Display the entry in Edit mode. MENU Press twice to display the PREFERENCES...

  • Page 190: Automatic Relocking

    Automatic Relocking Once a password has been registered, even if you unlock the Organizer using the procedure above, the Organizer will automatically lock itself each time you turn it off. This automatic relock feature protects your secret data in case you forget to relock the unit.

  • Page 191: Changing The Calendar Display Format

    Press MENU twice to open the PREFERENCES menu. Select SECRET then press ENTER The SECRET submenu appears. Select DELETE ALL SECRET DATA, and press ENTER A warning message appears asking if you are sure you want to delete all the secret entries. If you have forgotten your password, you have no choice but to proceed.

  • Page 192: Setting Up The Date Format

    In the Calendar application: MENU Press , select SET UP DEFAULT VIEW then press ENTER A submenu appears. The current setting is indicated by an asterisk. Select the desired format and press The current calendar view does not change. However, the desired format is used the next time the Calendar application is opened.

  • Page 193: Appendices

    Appendices A. List of Key Notations B. Resetting the Organizer C. Troubleshooting D. Battery Replacement E. Specifications A. List of Key Notations Representation in Text CALENDAR Opens the Calendar application. SCHEDULE Opens the Schedule application. TO DO Opens the To Do application. Opens the Ann application.
  • Page 194 Representation in Text Opens the Memo application. MEMO Opens the Outline application. OUTLINE MONEY TRACKING Opens the Money Tracking application. In Index mode, subsequent presses display each account’s Index view, as well as the All transaction list. When Account information is displayed, subsequent presses alternate between displaying the current and opening account balances.
  • Page 195 Representation in Text EDIT Edits the currently selected or EDIT currently displayed entry. Displays the pop-up list ˜ ˜ containing available choices for the currently selected field. Only works for currently selected field. Only works for currently selected pop-up fields, indicated by Moves the cursor one character §...
  • Page 196 Representation in Text Steps down through entries/ NEXT screens. Continues to search forwards for a keyword. – – Enters numerals 1–0. The backspace key. Deletes the character to the left of the cursor. – – Enter the letters A–Z. Stamps the current local time at the cursor location in an entry.
  • Page 197 Representation in Text – – Checks off the SECRET ONLY box in the Search and Filter functions. Moves topics in the Outline application. Expands/collapses topics in the Outline application. Enters the French character ç. Enters a comma. Enters the German character ß. Enters apostrophe.

  • Page 198: Resetting The Organizer

    A condition that makes the unit inoperative may erase some or all of the data stored in memory. Do not use anything breakable, anything with a sharp tip or anything that might break to press the RESET switch.

  • Page 199: All Reset Operation

    All reset operation If the unit still fails to function after it has been reset using the procedure above, or you have forgotten the password to be entered in the start-up display, you will have to reset it using a slightly more complicated procedure: While pressing and holding the RESET switch.

  • Page 200: Troubleshooting

    C. Troubleshooting Refer to the list below for solutions when the unit is not functioning properly before contacting your local SHARP dealer. Problem The display remains Adjust the LCD contrast blank after pressing (see p.50). Install new batteries (see p.199).

  • Page 201: Replacing The Operating Batteries

    Caution: Keep batteries out of the reach of children. Remove batteries from the unit when they become weak or when the unit will not be used for a long period of time. Leaving weak batteries in the unit may cause battery leakage and damage from corrosion.

  • Page 202: Replacing The Memory Backup Battery

    If nothing happens when you press Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION. Repeat the above battery replacement procedure step by step. Replacing the memory backup battery The Organizer’s memory backup battery has an expected life of approximately five years under normal conditions...
  • Page 203 Remove the memory backup battery cover. Remove the old battery using a pen or a similar object. Insert a new battery with the plus (+) side up. Replace the memory backup battery cover and secure it with the screw. Set the battery replacement switch to NORMAL OPERATION.

  • Page 204: Specifications

    E. Specifications Model OZ-5500 Display 240 x 79 dot matrix liquid crystal display Electronic unit section Applications Calendar, Schedule, To Do, Clock, Anniversary, Telephone, User File, Memo, Outline, Money Tracking, Calc Memory capacity 256 Kbytes (User area: Approx. 206 Kbytes) Schedule application capacity: Approx.
  • Page 205 Display information Year, month, day, day of the week, hours, minutes, AM/PM, city names. Time system 12-hour or 24-hour Other functions Display of date and time for various cities around the world. Enable/disable daylight saving time. Peripherals and data transfer interface IR transfer Up to a distance of approx.
  • Page 206 Dimensions Open 160(W) x 164(D) x 9.2(H) 6-5/16(W) x 6-15/32(D) x 3/8(H) inch Closed 160(W) x 89(D) x 18.4(H) 6-5/16(W) x 3-1/2(D) x 23/32(H) inch Weight 245 g (0.54 lb) (including batteries) Accessories Alkaline batteries LR03 x 2, lithium battery CR2032 x 1 (installed), operation manual...

  • Page 207: Index

    Index Accessing Secret entries 187 Accounts (see under Money Tracking) Adding Accounts (see under Money Tracking) Categories: Money Tracking (See under Money Tracking) Categories: To Do 85 Topics 110 Transactions (see under Money Tracking) User’s city 129 Alarms Daily 130 Disabling all alarm sounds 131 Schedule 79 All reset 197...
  • Page 208 Calendar view Daily 71 Monthly 70 Monthly Goals 70 Selecting 69 Two-month 70 Weekly 71 Caring for the Organizer 40 Categories Money Tracking application: Accessing by category (Filter) 143, 147 Adding 146 Assigning to transactions 139 Category list 139 Deleting 159 Editing 146 Preset 145 To Do application:...
  • Page 209 Enabling/disabling 130 Decimal point setting 123 Deleting All entries in an application 65, 76, 88, 92, 98, 106, 113,158 All To Do entries in current view 88 All Secret entries 189 Money Tracking Categories 159 Filtered entries 166 Line in a calculation 120 Schedules over a specific period 77 Single entries 65, 76, 88, 92, 98, 105, 112, 157 Text 61...
  • Page 210 Help 53 Index 54 IN BOX 178 IN BOX Viewer 178 Index mode 56 Infrared transfer Setting up 174 Notes on 175 Initializing 10, 44 Inserting Text 61 Topic 110 Installing Batteries 9, 43 Joining two Outline topics into one 111 Key beep 51 Keyboard 52 Function/notation list 191...
  • Page 211 Split function 147 Viewing in detail 141 Monthly goals (To Do) 70 Entering 82 Monthly view 70 Moving Appointments 75 Blocks of text 161 Entries 162 Topics 111 New entries Making 58, 72, 74, 80, 90, 96, 103, 107, 137 Organizer Link 180 Overwriting text 61 Owner Information 45, 185...
  • Page 212 Joining two into one 111 Moving 111 Splitting one into two 112 Subtopics 113 Transactions (see under Money Tracking) Transferring data 173 Between two OZ-5500 Organizers 174 With an Organizer other than OZ-5500 176 Points to remember when 181 Single entries 175...
  • Page 213 Turning on/off Daily alarms 131 Key beep 51 Power 50 Setup display 48 Word wrap 107 Typing in text 60 Unlocking the Organizer 187 User File application 95 User File templates 47, 96 User’s city 129 User’s preferences 47 Weekly format 189 Weekly view 71 Wireless interface 174 Word key...

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