Page 1 MODEL FO-4450 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Optional Settings 7. Printing Lists 8. Maintenance 9. Troubleshooting...
Page 2 RENs of all the devices does not exceed five.  As an NERGY partner, SHARP has determined that this product meets the NERGY for energy efficiency. ...
Page 3: Introduction
Introduction Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below. Automatic dialing Conventional Auto Dialing: Personal Auto Dial Books: 10 books Memory size* 8 MB (approx. 500 pages ) Optional memory: FO-8MK (8 MB;...
Page 4 Paper capacity 250 sheets (20 lb) (500-sheet cassette available as option) Compression scheme MMR, MR, MH, Sharp (H2), JBIG Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode, Super G3 mode Printing resolution Horizontal: 406 lines/inch (16 lines/mm) Vertical: 391 lines/inch (15.4 lines/mm)
Page 5: Important Safety Information
Approx. 31.3 lbs. (14.2 kg) (Not including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
Page 6 • This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.
Page 7: Table Of Contents
Table of Contents Introduction Important safety information ....... . 3 Table of Contents A Look at the Operation Panel 1.
Page 8 Table of Contents 5. Special Functions Broadcasting ......... . . 63 Confidential Operations .
Page 9: A Look At The Operation Panel
This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement. LINE IN USE light This lights when the fax machine is using the telephone line. CONTRAST key Press this key to adjust the contrast before sending or copying a document.
Page 10 Middle panel (Rapid Key pad) Q / ! W / " E / # R / $ A / | SYMBOL Z / < X / > Caps Lock SHIFT / / \ ; / : Q / ! W / " E / # R / $ A / |...
Page 11 Press this key to include a cover sheet when sending a fax. LIFE key Press this key, followed by the fax machine. MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions.
Page 12 JOB STATUS key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information.
Page 13 SPEAKER key Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine. START/ENTER key Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.
Page 14: Installation
1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone line cord Received Rapid Key labels document tray Points to keep in mind when setting up Do not place the Do not place the machine near...
Page 15: Connections
Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices.
Page 16: Connecting The Telephone Line Cord
TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22.
Page 17 During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters. Connections ➌ Important! The received document tray must be attached for the fax machine to operate properly. Flip up the Rapid Key overlay...
Page 18: Verification Stamp Option
Note: This feature is available as an option. Consult your dealer if you wish to use this feature. When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred.
Page 19: Installing The Print Cartridges
Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing).
Page 20 Installing the Print Cartridges If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. • Caution! Excessive exposure to light will damage the drum cartridge.
Page 21 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge clicks into place. • The handle can be left standing up. Close the print compartment cover. Reset the drum counter by pressing START/ overlay), , and...
Page 22 REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge: Sharp FO-44ND or FO-50ND toner cartridge Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it.
Page 23: Loading Printing Paper
Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. ♦ A paper cassette is available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette.To have the cassette installed, consult your dealer.
Page 24 Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.
Page 25 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs.
Page 26: Entering Your Name And Fax Number
Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.
Page 27 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP = Caps Lock Q / ! W / " E / #...
Page 28: Setting The Date And Time
Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.
Page 29: Daylight Saving Time
Press to select A.M. or START/ Press to start the clock. ENTER STOP Press twice to return to the date and time display. Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. MENU Press Press...
Page 30: Volume Adjustment
Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using Speaker SPEAKER Press Press to select the desired volume level. SPEAKER Press to turn off the speaker. Display: SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME...
Page 31 Ringer Press the to select the desired volume level. (Make sure SPEAKER has not been pressed.) • The ringer will ring once at the selected level, and then the date and time will reappear in the display. If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer, START/ press to confirm your selection.
Page 32: Sending Documents
2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum 5.8"...
Page 33 Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: Maximum scanning length: Other restrictions ♦...
Page 34: Loading The Document
Loading the Document Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
Page 35: Adjusting The Resolution And Contrast
SUPER FINE HALF TONE The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution. ♦ In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution.
Page 36 Adjusting the Resolution and Contrast To adjust the resolution setting, press indicator light next to the desired setting comes on. RESOLUTION Contrast The fax machine has three contrast settings: AUTO DARK LIGHT The default setting is AUTO. To adjust the contrast, press display.
Page 37: Sending A Fax By Normal Dialing
♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.) ♦ If you have connected an extension telephone to the fax machine, you can...
Page 38: Programming Auto-Dial Numbers
BILLING CODE DIAL has been set to AFTER, press dialing. Wait for the connection. When you hear a fax tone, press fax machine. • If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press machine.
Page 39 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP = Caps Lock • If you don’t want to enter a name, go directly to Step 8.
Page 40 Programming Auto-Dial Numbers Q / ! W / " E / # R / $ A / | SYMBOL Z / < X / > Caps Lock SHIFT / / \ • To enter a space, press • To change case, press Caps Lock •...
Page 41: Clearing Auto-Dial Numbers
After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys).
Page 42 Programming Auto-Dial Numbers To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press with the numeric keys. (If you enter less than two digits, press complete the entry.) START/ Press ENTER Return to Step 4 to clear another number, or press return to the date and time display.
Page 43: Sending A Fax By Automatic Dialing
Sending a Fax by Automatic Dialing Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.
Page 44: Rapid Key Dialing
Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. Load the document(s). SEND READY will appear in the display.
Page 45: Speed Dialing
Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing Load the document(s). SEND READY will appear in the display. • RESOLUTION Press and/or set the resolution and contrast if needed.
Page 46: Direct Keypad Dialing
Sending a Fax by Automatic Dialing Direct Keypad Dialing You can also enter a full number with the number keys and then press to begin dialing. Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.) SEND READY will appear in the display.
Page 47: Searching For An Auto-Dial Number
Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing ♦...
Page 48: Chain Dialing
Sending a Fax by Automatic Dialing START/ Press . The document will be automatically transmitted once the ENTER connection is established. Chain Dialing An auto-dial number set for Chain Dialing can be combined with another auto- dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long.
Page 49 The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press JOB STATUS .
Page 50 Sending a Fax by Automatic Dialing When you have finished checking the list, press the date and time display. Note: To print out a list of the documents waiting in memory for transmission, MEM.STATUS press and then Canceling a memory transmission by number If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure.
Page 51: Automatic Redialing
Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 110).
Page 52: Creating And Using Personal Books
Creating and Using Personal Books Creating and Using Personal Books Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book.
Page 53 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP = Caps Lock • For more information on entering letters, see Step 5 on page 25.
Page 54 Creating and Using Personal Books Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: PERSONAL BOOK Press Enter the 4-digit passcode of your book.
Page 55 ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 71). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 77). ♦...
Page 56 Creating and Using Personal Books Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.
Page 57: Cover Sheet
Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.
Page 58 Cover Sheet COVER SHEET Press . (Flip up the Rapid Key overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press Dial the receiving party and transmit the fax.
Page 59: Batch Page Numbering
Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
Page 60: Receiving Documents
Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.
Page 61: Using Manual Reception Mode
Using MANUAL Reception Mode When the fax machine rings, answer the call on an extension phone connected to the same line. If you hear a fax tone, press • If the other party first speaks with you, press your START key before the sender presses their Start key.) •...
Page 62: Substitute Reception To Memory
Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM.
Page 63: Making Copies
4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier. ♦ You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected.
Page 64 Making Copies Press (MULTI) if you do not want the copies sorted, or want the copies sorted. • Copying will begin. Checking and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below.
Page 65: Special Functions
5. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination.
Page 66: Broadcasting Using A Group Key
Broadcasting Note: If you need to delete a number, press appears in the display and then press START/ Press ENTER RESOLUTION If desired, press contrast. START/ Press twice. Transmission will begin. ENTER • A Transaction Report is automatically printed out after Broadcasting is completed.
Page 67: Storing Numbers In Group Keys
Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key.
Page 68 Broadcasting Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number, START/ press to complete the entry).
Page 69: Confidential Operations
♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. ♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24.
Page 70: Confidential Reception
Transmission will take place once the connection is established. Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.
Page 71 / / \ START/ Press ENTER Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Confidential Operations Display: 3:CONF. CODE SET...
Page 72 Confidential Operations Clearing a passcode CONFIDENTIAL Press (flip up the Rapid Key Z/< overlay if it is down) and then Enter the 2-digit number that identifies the mailbox you want to clear. Enter the 4-digit passcode of the mailbox with the numeric keys. START/ Press ENTER...
Page 73: Polling
Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.
Page 74 You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".
Page 75 Press to select SET. • If another document has already been stored, press to select APPEND, and go to Step 6. Press to allow polling only once, or number of times. RESOLUTION CONTRAST Press and/or desired, and then press START/ Press ENTER •...
Page 76: Polling Security
The steps for programming these numbers are described in the following pages. Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page 108.
Page 77 Programming and clearing a System number One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers. MENU...
Page 78 Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.
Page 79: Timer Operations
Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed.
Page 80 Timer Operations Press to select A.M. or Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours): Sunday Monday Tuesday Wednesday Thursday Friday Saturday START/ Press and go to the specific procedure for your operation (see the...
Page 81: Confidential Transmission
CONTRAST RESOLUTION Press and/or desired, and then press Load the document and then press • The document will be scanned into memory. Confidential transmission (Continued from Initial procedure .) Enter the mailbox number (2 digits). (Go directly to Step 9 if the receiving machine does not have mailboxes.) START/ Press...
Page 82: Serial Polling
Timer Operations CONTRAST RESOLUTION Press and/or desired, and then press Load the document and then press • The document will be scanned into memory. Polling (Continued from Initial procedure .) Dial the machine to be polled using one of the following methods: •...
Page 83 • Enter one or more Speed Dial numbers, pressing number. (If you enter less than 2 digits for a Speed Dial number, press START/ to complete the entry.) ENTER • Enter one or more full fax numbers with the numeric keys, pressing after each full number.
Page 84 Timer Operations Note: If you need to delete a number, press appears in the display and then press START/ Press ENTER CONTRAST RESOLUTION Press and/or START/ desired, and then press ENTER Load the document and then press • The document will be scanned into memory. Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below.
Page 85: Batch Transmission
Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection. Note: If the telephone billing function is turned on, the batch transmission function cannot be used.
Page 86 Batch Transmission Press the appropriate Batch Key. • After scanning, the message number assigned to your document will appear in the display. STOP Press • The document will be transmitted at the designated time along with any other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory.
Page 87: Entering And Using Programs
Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦...
Page 88 Entering and Using Programs If you want to include a timer setting, enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). (If not, go directly to Step 9.) Press to select A.M.
Page 89 Go to the specific procedure for your operation (see the following pages). Transmission (Continued from Initial procedure .) Dial the receiving machine using one of the following methods: • Press a Rapid Key. • SPEED DIAL Press and enter a Speed Dial number (if you enter less than 2 START/ digits, press to complete the entry).
Page 90 Entering and Using Programs Confidential transmission (Continued from Initial procedure .) Enter the mailbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.) START/ Press ENTER Dial the receiving machine using one of the following methods: •...
Page 91 Polling (Continued from Initial procedure .) Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • SPEED DIAL Press and enter a Speed Dial number (if you enter less than 2 START/ digits, press to complete the entry).
Page 92 Entering and Using Programs Note: If you need to delete a number, press appears in the display and then press START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure .) Dial the receiving machines using one or more of the following methods: •...
Page 93 CONTRAST RESOLUTION Press and/or desired, and then press START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure .) Dial the receiving machine using one of the following methods: •...
Page 94: Clearing A Program Key
Entering and Using Programs Being Polled (Memory polling) (Continued from Initial procedure .) Press to allow polling only once, or number of times. START/ Press ENTER CONTRAST RESOLUTION Press and/or desired, and then press START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Clearing a Program Key To clear a Program Key, follow these steps: MENU...
Page 95: Using A Program Key
START/ Press ENTER STOP Press repeatedly until you return to the date and time display. Using a Program Key Follow the steps below to perform a programmed operation. If this is a transmission operation or memory polling operation, load the document.
Page 96: Duplex Scanning For Two-Sided Documents
Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.
Page 97: Print Hold
ENTER • The machine will print out the Print Hold code for your records. • In the event that you forget the code and have kept no record, contact your Sharp dealer. Print Hold Display: PRINT HOLD ENTER #(1-4, 2:PRT. HOLD CODE SET...
Page 98: Printing Received Faxes
Print Hold Activating the Print Hold function Once you have programmed a Print Hold code, follow the steps below to activate the Print Hold function. ♦ A Print Hold code must be programmed before the Print Hold function can be activated. PRINT HOLD Press Press...
Page 99 Turning off the Print Hold function In the event that you need to turn off the Print Hold function, follow the steps below. ♦ The Print Hold function cannot be turned off if a received fax is being held in memory by the Print Hold function. First print the fax and then turn off Print Hold.
Page 100 Print Hold Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, the Print Hold function must first be turned off as explained on the previous page. PRINT HOLD Press Press...
Page 101: Department Control
When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you wish to use this function, contact your dealer. ♦ Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person.
Page 102: Accessing The Machine
Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing the fax machine). START/ ENTER...
Page 103: Blocking Reception Of Unwanted Faxes
Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 111, and then enter the fax numbers from which you do not want to receive faxes as explained below.
Page 104: Telephone Billing
Telephone Billing Telephone Billing If you are on a PBX, you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry.
Page 105 Load the document (s). • If you are using Normal Dialing, press SPEAKER or pick up an extension phone connected to the same line. • SEND READY will appear in the display. Enter your number to access an outside line (max. of 3 digits). Flip down the Rapid Key overlay and press code (max.
Page 106: Distinctive Ring
The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number.
Page 107 In Canada: RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and one short ring RING PATTERN 3 Two short rings and one long ring RING PATTERN 4 Three very short rings RING PATTERN 5 Two very short rings STANDARD RING Your standard (normal) ring pattern OFF SETTING...
Page 108: Optional Settings
6. Optional Settings The optional settings allow you to customize the fax machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to access it, and then change the setting as explained in the list that follows.
Page 109 Initial setting: 1 Setting 03: NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode. To turn on this function, enter the desired number of rings (any number from function, enter ♦...
Page 110 Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Enter a number from as follows: (ERROR/TIMER MEMORY): (SEND ONLY) (ALWAYS PRINTS) (NEVER PRINTS) (ERROR ONLY) ♦ Initial setting: 5 Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy.
Page 111 (100%) for no reduction. ♦ Initial setting: 2 Setting 13: COPY CUT-OFF This setting determines how the fax machine will copy documents that are longer than the printing paper. Press of the document printed on a second page, or print) the remainder.
Page 112 Press (AUTO SELECTION 2) if you want the fax machine to automatically select the printing paper source (tray or cassette) according to the size of the first page of the document received or copied. (If the document consists of multiple pages of different sizes, all pages will be printed on the same size of paper based on the size of the first page.)
Page 113 Initial setting: 02 Setting 19: POWER SAVE MODE To conserve power, you can have the laser printer heater in your fax machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when printing is completed.
Page 114 Setting 23: QUICK ON-LINE When you transmit a multi-page document, this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress, or wait until all pages have been scanned before dialing.
Page 115 Setting 29: VERIFICATION STAMP Press if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred. Press function off.
Page 116 Optional Settings Setting 31: SEPARATE MODE If desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins.
Page 117: Printing Lists And Reports
7. Printing Lists and Reports You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages.
Page 118 Printing Lists and Reports Explanation of headings SENDER/ The name or fax number of the other machine involved in the transaction. RECEIVER START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received. TYPE CONF.
Page 119 Sharp model. CANCEL 4 - (Used for confidential transmission only) A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes, or the other machine’s memory is full.
Page 120 Printing Lists and Reports Department Usage List (List 08) This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.
Page 121: Transaction Report
This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions.
Page 122: Maintenance
8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. Wipe the scanning glass, white backplate, and rollers with a soft cloth. •...
Page 123: Replacing The Verification Stamp
Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer.
Page 124: Troubleshooting
• Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line. • If the problem still occurs, your fax machine may need service. Solution...
Page 125: Dialing And Transmission Problems
• If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages.
Page 126: Reception And Copying Problems
• If the other machine has ECM mode, make sure this feature is turned on in both fax machines (see Option Setting 9). • Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service.
Page 127: General Problems
The quality of copies is • Any dirt or material on the scanning glass will poor and/or black lines cause lines to appear on copies and transmitted appear. faxes. Clean the scanning glass as explained in Chapter 8. Dots appear at regular •...
Page 128: Messages And Signals
CONF. RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine. CHECK COVER OR DRUM The print compartment cover is open or the drum cartridge has not been installed. Close the cover or install the drum cartridge.
Page 129 OUTPUT TRAY OFF The received document tray is not attached. Attach it as explained in Connections in Chapter 1 (the tray must be attached for the fax machine to operate properly.) PAPER JAM The printing paper is jammed. See the following section, Clearing Paper Jams .
Page 130: Audible Signals
Messages and Signals Audible signals Continuous tone 3 seconds Intermittent tone 5 seconds (3 beeps) (1 second on, 1 second off) Rapid intermittent 35 seconds tone (0.7 seconds on, 0.3 seconds off) Indicates the end of transmission, reception, or copying. Indicates incomplete transmission, reception, or copying.
Page 131: Clearing Paper Jams
Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel.
Page 132: Clearing Jammed Printing Paper
Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation.
Page 133 Replace the drum cartridge. • Make sure the drum cartridge is inserted in as far as it will go. Replace the toner cartridge and then close the print compartment cover. If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper.
Page 134: Fcc Regulatory Information
If trouble is experienced with this equipment, or for repair or warranty information, please contact your authorized Sharp dealer. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 135 (Country) U.S.A. Sharp Electronics Corporation Telephone number for information: 1-800-237-4277 Emergency telephone number : 1-800-255-3924 Canada Sharp Electronics of Canada Ltd. Telephone number for information: 905-890-2100 Emergency telephone number : 1-800-255-3924 Section 2. Ingredients Ingredients Cas No. Proportion OSHA Z-Tables ACGIH TLV...
Page 136 Personal Protective Equipment Personal Protective Equipment None required when used as intended in Sharp equipment. For use other than normal customer-operating procedures (such as in bulk toner processing facilities), goggles and respirators may be required. Hygiene Measures: Wash hands after handling.
Page 137 This information relates only to the specific material designated as supplied by the manufacturer. This information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets.
Page 138: Quick Reference Guide
QUICK REFERENCE GUIDE SENDING FAXES Place the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) RESOLUTION CONTRAST Press if needed.
Page 139: Guía De Consulta Rápida
GUÍA DE CONSULTA RÁPIDA ENVÍO DE FAXES Coloque el documento (hasta 50 páginas tamaño carta) boca abajo en la bandeja alimentadora de documentos. (Nota: con la Marcación Normal y la Marcación Directa desde el Teclado, también puede cargar el documento después de marcar el número.) RESOLUTION CONTRAST Pulse...
Page 140: Guide De Référence Rapide
GUIDE DE RÉFÉRENCE RAPIDE ENVOIS DE FAC-SIMILéS Placez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans le chargeur de documents. (Remarque : Pour la composition normale et la composition directe au clavier, vous pouvez également charger le document après avoir procédé...
Page 141: Index
Index Activity Report, 115 Auto Listing, 107 Alarm volume, 111 Anti Junk Fax, 101, 111 Anti Junk Number List, 118 Audible signals, 128 Auto Cover Sheet, 109 Auto reception mode, 58 Auto-dial numbers, programming, 36 Batch page numbering, 57 Batch transmission, 83-84 Batch Transmission List, 117 Beep length, 112 Broadcasting, 63-64...
Page 142 Index Manual reception mode, 58, 59 Memory Checking documents in, 47, 60 Sending faxes from, 41 Substitute reception to, 60 Memory retransmission, 49 Multi TTI, 112 Normal Dialing, 35 Number of rings in AUTO reception, 107 Number of rings in manual reception, 107 Optional Setting List, 117 Page numbering, batch, 57 Paper jams, clearing, 129-131...
Page 143 Sharp. You should be aware, however, that Sharp does not itself extend any warranties, either express or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on behalf of Sharp.
Page 144 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 1-800-BE-SHARP http://www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft.

This manual is also suitable for:

4450 - fo b/w laser

Sharp FO-4450 Facsimile Operation Manual

Introduction

Table of Contents

A Look at the Operation Panel

1 Installation

2 Sending Documents

3 Receiving Documents

4 Making Copies

5 Special Functions

6 Optional Settings

7 Printing Lists and Reports

8 Maintenance

9 Troubleshooting

Quick Reference Guide

Guía de Consulta Rápida

Guide de Référence Rapide

Index

Quick Links

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Summary of Contents for Sharp FO-4450

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Table of Contents