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Polaroid P4000 Printer Manual

P4000 printer guide
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P4000 Printer Guide
566372-002 Rev B
January 2006

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Summary of Contents for Polaroid P4000

  • Page 1 P4000 Printer Guide 566372-002 Rev B January 2006...
  • Page 2 Dealer For help with questions not addressed by other P4000 ID card printer information, contact the reseller you purchased your product from for technical support. If your reseller is not available or cannot assist you, please contact Polaroid Commercial ID Systems at 1-866-484-0611.

  • Page 3: Table Of Contents

    Contents About the printer ......1 Loading cards ......5 Loading print ribbon.

  • Page 4: About The Printer

    About the printer The outside of the printer Duplex Module: Optional module at the back of the printer. Printer Cover. Latch: Lift the latch to open the printer cover. Input Hopper: Open the cover to load blank cards. Output Hopper: Remove completed cards.
  • Page 5 Ports are located on the left side of the printer. USB Data Port: Connect the data cable to the printer. ALL printers have this port. Manual Advance Knob: Use to move a card in the printer or to turn rollers.

  • Page 6: The Inside Of The Printer

    Print Ribbon Cartridge (shown with color print ribbon). Printer Label: Includes the serial number and model information (located on the left side of the printer and not visible in this drawing). Cleaning roller (not visible in this drawing):...

  • Page 7: Features And Options

    A magnetic stripe module can be a three-track (IAT) module. It is visible inside the printer. • P4000 ID card printers can have a 100-card (H1) or 200- card (H2) Input Hopper. The Input Hopper can have a lock (K1).

  • Page 8: Loading Cards

    Loading cards 1 Open the input hopper cover. 2 Remove cards from the original package. Tips: Handling cards • Cards can stick together: Slide or fan cards to separate the edges. • Do not touch the surface of cards before printing them.
  • Page 9 3 Place the cards in the input hopper. The diagram shows the typical locations for the magnetic stripe and smart card chip. 4 Push the input hopper cover closed until it latches. See Info Central for current information about cards to use in the printer. Page 6...

  • Page 10: Loading Print Ribbon

    4 Run a cleaning card and replace the cleaning sleeve at the same time that you load a new print ribbon. See ”Cleaning the printer” on page 17 the steps to follow. 5 Load the new roll of print ribbon on the cartridge.
  • Page 11 — Make sure the ribbon cartridge handle rests in the supports on the right side of the printer. — Make sure to install the full, new spool toward the input hopper of the printer. 8 Close the printer cover. Press down firmly to latch it. Page 8...

  • Page 12: Check The Pc Connection

    Check the PC connection The printer and PC are connected when the printer is set up. Before beginning card processing, make sure the connection is complete. The USB data cable should be connected to a USB port on the PC and to the USB data port on the printer.

  • Page 13: Power On The Printer

    Tips for printer power • Wait while the printer initializes. • The printer status light displays steady green when the printer is ready to print cards. See ”Status light” on page 11 for details. • Follow the guidelines for your organization about when to power the printer on and off.

  • Page 14: Status Light

    Status light The front of the printer has a light that provides information about the current state of the printer. At startup, the status light displays steady amber for several seconds, a red-amber-green sequence, and then blinking green for several seconds. When the printer is ready to print, the status light is steady green.
  • Page 15 If you changed the printer name, power the PC off and on. The printer has a condition that requires service or the printer did not power-on correctly. To attempt to correct the condition, power the printer off and on before calling for service.

  • Page 16: Opening Printing Preferences

    1 Choose Start from the Windows task bar. 2 Choose Settings and then Printers (and Faxes). The Printers (and Faxes) window opens. 3 Click once on the PCID Driver printer icon to select it. — The driver must be installed for the printer icon to be present.
  • Page 17 5 View settings or change settings. — Make sure that driver settings match printer features and supplies used. — The Print Ribbon Type setting is read from the printer and cannot be changed (for most connection types). — If you change the card design, review and update all settings for the new card design.

  • Page 18: Open The Printer Toolbox

    Windows desktop. The icon shows the status of communication between the printer and PC. See Info Central for details about the icon. By default, the Printer Toolbox dialog box is displayed. If it is not, do one of the following to display it: — Double-click the icon.
  • Page 19 Buttons on the Printer Toolbox are not available (grayed) when a card is ready to print or is printing, when there is a message, or when the printer is powered off. Wait until printing is done before printing a sample card, running a cleaning card, or using advanced setup.

  • Page 20: Cleaning The Printer

    Cleaning the printer Run a cleaning card and change the cleaning sleeve when changing the print ribbon. Make sure that all cards sent to the printer have completed printing before cleaning. 1 Open the printer cover and remove the ribbon cartridge.
  • Page 21 13 Remove the protective cover from the sleeve (2). 14 Insert the cleaning roller (with a new cleaning sleeve) into the printer (3). 15 Replace the ribbon cartridge, close the printer cover, load cards, and resume printing. Cleaning tips •...

  • Page 22: Printer Supplies

    Printer supplies Ribbon kits and cleaning supplies are available for the P4000 ID card printer. Ribbon kits contain a roll of print ribbon, a cleaning card, and a replaceable cleaning sleeve. For best results, run a cleaning card and replace the cleaning sleeve each time you change the print ribbon.

  • Page 23: Cleaning Supplies

    A package of 5 replaceable cleaning sleeves is available. The part number is 3-1002. • A package of 10 cleaning cards is available. The part number is 3-1001. See Info Central for complete information about supplies and replacement parts for the P4000 ID card printer. Color Part number...

  • Page 24: Getting The Most Out Of Your Printer

    Getting the most out of your printer To get the best quality cards and to maintain printer performance, follow these tips for success: • Use the best quality cards available with a smooth, glossy PVC surface, and print them only once. Make sure options, such as a signature panel or a magnetic stripe, are high quality.
  • Page 25 • Keep cards and supplies on hand and store them safely. • Keep the printer clean and keep the area around the printer clean. See Info Central for detailed information about: • Setting up the printer for the card design •...

  • Page 26: Troubleshooting

    See the “Related Topics” to fix the problem. • If you moved the ribbon while the printer was powered off, print another card. If the problem persists, see Info Central for detailed information about solving card appearance problems.
  • Page 27 • Make sure the printer is connected to the computer. • If the Status Light on the printer is blinking amber (yellow), press the Ready button. • Power the printer off and on (disconnect the power cord from the side of the printer and then connect it again) to see if communication resumes.

  • Page 28: Site Requirements

    2 inches (51 mm) on the left side, and 10.5 inches (267 mm) above the printer latch to open the cover. Do not use the printer in a dirty environment. Do not use the printer in a closed compartment. Do not block air flow around the printer.

  • Page 29: Legal Notices (Fcc)

    Please do not attempt to operate or repair this equipment without adequate training. Liability statement This product has been built to the high standards of Polaroid ID Card Systems. See Info Central for the statement of liability. Regulatory compliance This product conforms to FCC and regulatory requirements as specified in North America, Europe, and Asia.
  • Page 30 4650 Executive Boulevard Fort Wayne, Indiana 46808 Toll free: 866-484-0611 www.polaroid-id.com Polaroid ®; TM: Polaroid and pixel design. January 2006 Dealer information: 566372-002 Rev B...

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