Documentation Copyrights No duplication or distribution of this document or any portion thereof shall take place without the express written permission of Motorola. No part of this manual may be reproduced, distributed, or transmitted in any form or by any means, electronic or mechanical, for any purpose without the express written permission of Motorola.
Remote Speaker Microphone Adapter ..........23 Radio On and Off ................25 Turn the Radio On ..............25 Turn the Radio Off ..............25 Zones and Channels ............... 26 Select a Zone ................26 Select a Channel ..............27 ASTRO XTS 2500 Model III...
Page 4
Contents Receive / Transmit ................29 Without Using the Volume Set and Monitor Buttons ....29 Use Preprogrammed Volume Set Button ........30 Use the Preprogrammed Monitor Button ........31 Conventional Mode Operation ..........32 Common Radio Features ..... . 33 Selectable Power Level ..............33 Use the Menu ................33 Using the Preprogrammed TX Power Level Switch ....34...
Page 5
Helpful Tips ....... . . 79 Radio Care ..................79 Cleaning ................... 79 Handling ................... 79 Service .................... 80 Battery ..................... 81 Battery Life ................81 Charging the Battery ..............81 ASTRO XTS 2500 Model III...
Product Safety and RF Exposure booklet enclosed with your radio (Motorola Publication part number 68P81095C99) to ensure compliance with RF energy exposure limits. For a list of Motorola-approved antennas, batteries, and other acces- sories, visit the following web site which lists approved accessories: http://www.motorola.com/cgiss/index.shtml.
PHONE Menu entries are shown similar to the way they appear in the radio’s display. Press U This means “Press the right side of the 4-Way Navigation button.” ASTRO XTS 2500 Model III...
General Radio Operation Programmable Features The programmable controls on your radio can be programmed by a qualified technician to operate certain software-activated features. The features that can be assigned to these controls, and the page numbers where these features can be found, are listed below. Table 1: Programmable Features Feature Page...
Light button. These lights will remain on for a preprogrammed time before they turn off automatically, or you can turn them off immediately by pressing the Light button again. ASTRO XTS 2500 Model III...
General Radio Operation Status Symbols The top two rows in the display contain symbols indicating the radio’s status. Table 2: Status Symbols Symbol Indication Page Call Received. Flashes when an Individual Call is received. View/Program Mode. • View a list (steady) •...
Scan on or off might look like this: SCAN softkey softkey 3 Menu Select Buttons Example: To turn scan on: Press D. The display shows the SCAN ON selected state. ASTRO XTS 2500 Model III...
General Radio Operation Menu Entry Features In most cases, press U to display the following feature selections. Table 3: Menu Entry Features Menu Menu Feature Page Feature Page Entry Entry PAGE RPGM Call Alert Reprogram Page Request CHAN SCAN Channel Scan On/Off Selection PROG...
This reduces the required number of button presses. App Button (@) Reserved for future use. 4-Way Navigation Button (o) This button is used to scroll through the radio’s lists or items in the display. ASTRO XTS 2500 Model III...
General Radio Operation Keypad The 3 x 4 alphanumeric keypad provides an interface to your radio’s features. The keypad functions in a manner similar to a standard telephone keypad when entering numeric digits. When the keypad is used to edit a list, each key can generate different characters of the alphabet.
General Radio Operation LED Indicators Table 5: LED Indicators This LED Color: Indicates: RED (Non-flashing) Transmitting RED (Flashing) • Channel Busy • Low Battery (lights while transmitting) GREEN (Flashing) Receiving Individual Call ASTRO XTS 2500 Model III...
General Radio Operation Alert Tones Your radio uses alert tones to inform you of radio conditions. Table 6: Alert Tones You hear: Tone Name Heard: Invalid Key- when the wrong key is pressed. Press Radio Self- when the radio fails the power-up Test Failed self test.
Page 23
Alarm Entry Central Echo when the central controller has received a request from a radio. Volume Set when volume changed on a quiet Long, channel. Medium- Emergency upon exiting the emergency state. Pitched Tone Exit ASTRO XTS 2500 Model III...
Page 24
General Radio Operation Table 6: Alert Tones (Continued) You hear: Tone Name Heard: Failsoft when the trunking system fails. Automatic when the voice channel is available Call Back from the previous request. Talk Permit (When pressing the PTT button) verifies the system is accepting A Group of transmissions.
Prior to using a new battery, charge it for a minimum of 16 hours to ensure optimum capacity and performance. For a list of Motorola-authorized batteries available for use with your XTS 2500 radio, see “Batteries” on page 85. Note: When charging a battery attached to a radio, turn the radio off to ensure a full charge.
Page 26
General Radio Operation Attach the Battery With the radio off, fit the three extensions at the bottom of the battery into the bottom slots on the radio. Press the top of the battery against the radio until both latches click into place. Remove the Battery With the radio off, slide down the latches on the sides of...
Use the Preprogrammed Smart Battery Button Press the Smart Battery CAPACITY button. INIT 10/01 EST CHGS Note: If a Smart Battery is not SMART BATT powering your radio DATA NOT AVAILABLE Press h to exit. ASTRO XTS 2500 Model III...
General Radio Operation Antenna For information regarding other available antennas, see page 84. Attach the Antenna With the radio off, turn the antenna clockwise to attach it. Remove the Antenna With the radio off, turn the antenna counter-clockwise to remove it.
Press the belt clip downward until you hear a click. Remove the Belt Clip Use a flat-bladed screwdriver to press the belt clip tab away from the battery. Slide the belt clip upward to remove it. ASTRO XTS 2500 Model III...
General Radio Operation Universal Connector Cover The universal connector cover is located on the antenna side of the radio. It is used to connect certain accessories to the radio. Note: To prevent damage to the connector, shield it with the connector cover when not in use.
Attach the Adapter With the Motorola side of the adapter facing out, snap the smaller end of the adapter into place in the shroud indent, below the On/Off Volume Control Knob.
Page 32
General Radio Operation Snap the larger end of the adapter into place in the shroud indent, below the antenna port.
If the radio continues to fail the power-up test, record the ERROR XX/YY code and contact a qualified service technician. Turn the Radio Off Turn the On/Off/Volume Control knob counterclockwise until it clicks. ASTRO XTS 2500 Model III...
General Radio Operation Zones and Channels A zone is a grouping of channels. A channel is a group of radio characteristics, such as transmit/receive frequency pairs. Before you use your radio to receive or send messages, you should select the zone and channel. Select a Zone Use the Menu Press U to find ZONE.
Consult an authorized service technician for the right choice between the following methods. Method 1: Use the Preprogrammed Channel Selector After the zone you want is displayed, turn the preprogrammed Channel Selector switch to the desired channel. ASTRO XTS 2500 Model III...
Page 36
General Radio Operation Method 2: Use the Menu Press U to find CHAN. CHAN Press D, E, or F directly below CHAN. DISP NW The display shows the current channel name (in this case, DISP NW) flashing and the zone (POL), not flashing.
Listen for a transmission. Adjust the Volume Control knob if necessary. Press and hold the PTT button to transmit. The LED lights RED while transmitting. Release the PTT button to receive (listen). ASTRO XTS 2500 Model III...
General Radio Operation Use Preprogrammed Volume Set Button Turn the radio on and select the desired zone and channel. See Turn the Radio On, page 25 and Zones and Channels, page Press and hold the Volume Set button to hear the volume set tone.
(See the following Conventional Mode Operation.) Adjust the Volume Control Knob if necessary. Press and hold the PTT button to transmit. The LED lights RED while transmitting. Release the PTT button to receive (listen). ASTRO XTS 2500 Model III...
General Radio Operation Conventional Mode Operation Your radio may be programmed to receive Private Line (PL) calls. Momentarily press the Monitor button to listen for activity. The Carrier Squelch indicator is displayed. Press and hold the Monitor button to set continuous monitor operation.
Common Radio Features Selectable Power Level This feature lets you select the power level at which your radio will transmit. The radio will always turn on to the default setting. Select LOW for a shorter transmitting distance and to conserve •...
Common Radio Features Using the Preprogrammed TX Power Level Switch Rotate the TX Power Level switch. The power level is set to low. Rotate the TX Power Level HIGH switch again. The power level is set to high.
Note: If the password is RADIO LOCKED incorrect, the radio remains locked. Note: DEADLOCK is displayed DEADLOCK after three incorrect password attempts. Turn the radio off and on, and begin again at step 1. ASTRO XTS 2500 Model III...
Common Radio Features Change Your Password Press U to find PSWD. PSWD Press D, E, or F OLD PASSWORD directly below PSWD. Enter the old password. -------- Press D, E, or F NEW PASSWORD directly below SEL. Enter new password. -------- Press D, E, or F CONFIRM...
Press D, E, or F directly below Note: Press the h or the PTT button to exit without changing the setting. Using the Preprogrammed Side Button Press the preprogrammed side button to turn the tones off or on. ASTRO XTS 2500 Model III...
Common Radio Features Conventional Squelch Options Analog Squelch Tone Private Line (PL), Digital Private-Line (DPL), and carrier squelch can be available (preprogrammed) per channel. When in... this condition occurs: Carrier squelch (C) You hear all traffic on a channel. PL, DPL The radio responds only to your messages.
PL Defeat switch in the PL Defeat position. You can now hear any activity on the channel. The radio is muted if no activity is present. When this feature is active, the Carrier Squelch status indicator (C) will be displayed. ASTRO XTS 2500 Model III...
Common Radio Features Time-out Timer The time-out timer turns off your radio’s transmitter. The timer is set for 60 seconds at the factory, but it can be programmed from 0 to 7.75 minutes (465 seconds) by a qualified radio technician. Hold down the PTT longer •...
If the selected channel does not support emergency, the display shows NO EMERGENCY. Select a channel that does show EMERGENCY. Note: To exit emergency at any time, press and hold the Emergency button for about a second. ASTRO XTS 2500 Model III...
Common Radio Features When you receive the ACK RECEIVED dispatcher’s • Four tones acknowledgment, you see ACK RECEIVED, four tones • Alarm ends sound, the alarm ends, and • Radio exits emergency the radio exits the emergency mode. NO ACKNOWLDG If no acknowledgement is received, you see NO ACKNOWLDG, the alarm ends,...
Display does not change press the Emergency button • LED does not light if your radio is programmed • No tones for this use. The display does not change, the LED does not light, and no tones sound. ASTRO XTS 2500 Model III...
Common Radio Features Note: To exit emergency at any time, press and hold the Emergency button for about a second. The silent emergency state • Press and hold the Emergency button continues until you press and hold the Emergency button for about a second to exit the emergency state.
The first list member is FIRE CHIEF displayed. p indicates the 701234 view mode. Press U or V to view other list members. Press h to exit. ASTRO XTS 2500 Model III...
Common Radio Features Scan List Empty If the scan list has no EMPTY LIST members, EMPTY LIST is displayed. EMPTY LIST can be changed by turning scan off, or if a qualified technician adds members to the scan list.
Press D, E, or F SECURITY directly below NUM. Blinking 70432_ cursor shows location of number to be added. SAVE You can use the keypad to enter the corresponding location number of the name in the list. ASTRO XTS 2500 Model III...
Page 56
Common Radio Features Press V to erase digits. If you erase the entire number and press U or V, you exit the edit mode without saving your changes. Press a keypad button to add a digit. Press D, E, or F directly below SAVE to save your change.
Press D, E, or F SECURITY_ directly below NAME. Blinking 704321 cursor shows location of character to be added. SAVE You can use the keypad to enter the corresponding location number of the name in the list. ASTRO XTS 2500 Model III...
Page 58
Common Radio Features Press V to erase the last GUARD_ digits. (If you erase the entire 704444 name and press W, you exit the edit mode without saving SAVE your changes.) Press a keypad button to add a character. See “Keypad” on page 12.
Press D, E, or F directly below ON or OFF. SCAN ON When scan is on, the scan status symbol (T) is displayed. To exit the display menu without changing the scan state, press h or PTT. ASTRO XTS 2500 Model III...
Page 60
Common Radio Features Use the Preprogrammed Scan On/Off Switch Place the Scan On/Off switch in the Scan On or Scan Off position. The current scan state is SCAN ON displayed. When scan is on, the scan status symbol (T) is displayed.
Note: You cannot delete priority channels or the designated transmit channel. The radio continues scanning the remaining channels in the list. To resume scanning the deleted channel, change channels or turn scan off and then back on again. ASTRO XTS 2500 Model III...
Common Radio Features Conventional Scan Only Make a Dynamic Priority Change While the radio is scanning, the dynamic priority change feature lets you temporarily change any channel in a scan list (except the priority- one channel) to the priority-two channel. The replaced priority-two channel becomes a non-priority channel.
Press the Call Response button within 20 seconds after the call indicators begin. Press and hold the PTT button to talk; release it to listen. Press h to hang up and return to the home display. ASTRO XTS 2500 Model III...
Common Radio Features Make a Phone Call Use the Menu Press U to find PHON. PHON Press D, E, or F directly below PHON. The last phone number is 555-1234 dialed is displayed. LIST Note: If you wish to call this number, go to Step 4.
Page 65
If your call is not answered, go to “Phone Call Display and alert Prompts” on page page 58. Press h to hang up and return to the home display. ASTRO XTS 2500 Model III...
Common Radio Features Phone Call Display and Alert Prompts • When you press the PTT button and the phone system is not available, a long tone NO PHONE sounds. Press h button, to hang up. Radio returns to the home display. •...
If the name is not in the call list, the caller’s ID number is displayed. Press and hold the PTT button to talk; release it to listen. Press h or the Call Response button to hang up. ASTRO XTS 2500 Model III...
Common Radio Features Make a Private Call Use the Menu Press U to find CALL. CALL Press D, E, or F FIRE CHIEF directly below CALL. ID: 701234 You see the last transmitted LIST or received ID number Press U or V to scroll to the FIRE CHIEF ID number you want in the ID: 701234...
Page 69
If the system does not acknowledge the call, NO NO ACKNOWLDG ACKNOWLDG is displayed. If the target radio does not NO ANSWER respond before the time out, NO ANSWER is displayed. ASTRO XTS 2500 Model III...
Common Radio Features Call Alert Paging Call Alert allows your radio to work like a pager. Even if other users are away from their radios, or if they are unable to hear their radios, you can still send them a Call Alert page. You can also verify if a radio is active on the system Answer a Call Alert Page When a Call Alert Page is...
Quick Access button to start the page to the displayed number. PLEASE WAIT is displayed. PLEASE WAIT The home display appears once you are connected. If the system does not acknowledge the call, NO NO ACKNOWLDG ACKNOWLDG is displayed. ASTRO XTS 2500 Model III...
Page 72
Common Radio Features Use the Keypad Press U to find PAGE. PAGE Press D, E, or F FIRE CHIEF directly below PAGE. ID: 701234 You see the last transmitted LIST or received ID number. Enter the ID number you FIRE CHIEF want using the keypad.
PSET (to select the preset or programmed talkgroup), or below SEL (to PSET save the talkgroup and return to the home display). To exit, press h or the PTT button, or turn the 16- Position Select knob. ASTRO XTS 2500 Model III...
Common Radio Features Repeater or Direct Operation Also known as TALKAROUND operation, DIRECT lets you bypass the repeater and connect directly to another radio. The transmit and receive frequencies are the same. REPEATER operation increases the radio’s range by connecting with other radios through a repeater.
Transmit Your radio’s ID number is automatically sent every time the PTT button is pressed. This is a per-channel feature. For digital voice transmissions, your radio’s ID is sent continuously during the voice message. ASTRO XTS 2500 Model III...
Special Radio Features View Your Radio’s ID Number Use the Menu Press U or V to find CALL or PAGE CALL PAGE. Press D, E, or F directly below CALL or PAGE. Press V. MY ID: 701111 Use the Preprogrammed Call or Page Button Press the Call or Page button.
This feature lets you notify the dispatcher that you want a new dynamic regrouping assignment. Use the Menu Press U to find RPGM. RPGM Press D, E, or F directly REPRGRM RQST below RPGM. The reprogram request is sent to the dispatcher. ASTRO XTS 2500 Model III...
Page 78
Special Radio Features If you hear one beep - Press the PTT button to send the reprogram request again. - Press h to cancel and return to the home display. If you hear five beeps, the reprogram request was acknowledged by the dis- patcher.
Select-disabled radios cannot change channels while dynamically regrouped. The dispatcher has forced the radio to remain on the dynamic-regrouping channel. The Scan or Private Call feature cannot be selected while your radio is Select Disabled. ASTRO XTS 2500 Model III...
Special Radio Features Trunking System Controls Failsoft The failsoft system ensures continuous radio communications during a trunked system failure. If a trunking system fails completely, the radio goes into failsoft operation and automatically switches to its failsoft channel. During failsoft operation: Your radio transmits and receives in conventional FAILSOFT...
Special Radio Features Site Trunking If the zone controller loses communication with any site, that site reverts to what is known as “site trunking.” The display shows “SITE TRUNKNG” and the currently selected zone/channel combination. When this occurs, you can communicate only with other radios within your trunking site.
Page 83
You hear a tone, and the • Tone display shows SCANING SITE while the radio scans SCANING SITE for a new site. The radio returns to the home display when it finds a new site. ASTRO XTS 2500 Model III...
Special Radio Features Time and Date Using this special feature, you may program the time and date as you might with other electronic devices. The clock display is enabled by a qualified radio technician. • The default time setting is a 12- 12HR 00:00AM hour clock.
Page 85
Home display. Note: If a call arrives while the radio is in the clock-setting menu, the radio exits clock setting, your changes are lost, and the call information is displayed. ASTRO XTS 2500 Model III...
Avoid subjecting the radio to corrosives, solvents or spirits. • Do not disassemble the radio. • Keep the accessory-connector cover in place until ready to use the connector. Replace the cover immediately once the accessory has been disconnected. ASTRO XTS 2500 Model III...
Helpful Tips Service Proper repair and maintenance procedures will assure efficient operation and long life for this product. A Motorola maintenance agreement will provide expert service to keep this and all other communication equipment in perfect operating condition. A nationwide service organization is provided by Motorola to support maintenance services.
25% discharge, will last even longer. Charging the Battery Motorola batteries are designed specifically to be used with a Motorola charger and vice-versa. Charging in non-Motorola equipment may lead to battery damage and void the battery warranty.
Motorola fully endorses and encourages the recycling of NiCd batteries. In the U.S. and Canada, Motorola participates in the nationwide Rechargeable Battery Recycling Corporation (RBRC) program for NiCd battery collection and recycling. Many retailers and...
Page 91
For the location of the drop-off facility closest to you, access RBRC's Internet web site at www.rbrc.com or call 1-800-8-BATTERY. This internet site and telephone number also provide other useful information concerning recycling options for consumers, businesses, and governmental agencies. ASTRO XTS 2500 Model III...
Helpful Tips Antenna Radio Operating Frequencies Before installing the antenna, make sure it matches your radio’s operating frequency. Antennas are frequency- sensitive and are color-coded according to their frequency range. The color code indicator is located in the center of the antenna’s base.
Accessories Motorola provides the following approved accessories to improve the productivity of your XTS 2500 portable two-way radio. For a list of Motorola-approved antennas, batteries, and other accessories, visit the following web site which lists approved accessories: <http://www.motorola.com/cgiss/index.shtml> Antennas NAD6563...
Accessories Carry Accessories Belt Clips HLN6853 Belt Clip, 2 1/4 inch HLN9844 Belt Clip, 2 inch NNTN4520 High Activity D Clip and Belt Loop Combination NNTN4521 High Activity Swivel D Clip Body-Worn NNTN4115 Carrying case, Leather with 3” Swivel Belt Loop and T-strap NNTN4116 Carrying case, Leather with 2.5”...
Ear mic, high noise level up to 105 dB, grey (must order BDN6671 interface module) BDN6664 Earpiece with standard earphone, beige BDN6665 Earpiece with extra-loud earphone (exceeds OSHA limits), beige BDN6666 Earpiece with volume control, beige BDN6667 Earpiece, mic and PTT combined, beige ASTRO XTS 2500 Model III...
Accessories BDN6668 Earpiece, mic and PTT separate, beige BDN6669 Earpiece, mic and PTT combined, with extra-loud earphone (exceeds OSHA limits), beige BDN6670 Earpiece, mic and PTT separate with extra-loud ear- phone (exceeds OSHA limits), beige BDN6677 Ear mic, standard, noise up to 95 dB (must order BDN6671 interface module), black BDN6678 Ear mic, standard, noise up to 95 dB (must order...
(for use with BDN6641, BDN6677 and BDN6678) BDN6708 PTT interface module (for use with BDN6641, BDN6677 and BDN6678) Speaker, Remote Speaker NMN6191 RSM noise-canceling (includes 6.0' coiled cord assembly, 3.5mm earjack, swivel clip, quick disconnect) NMN6193 Remote speaker mic ASTRO XTS 2500 Model III...
A channel that has traffic on it. Analog Signal An RF signal that has a continuous nature rather than a pulsed or discrete nature. ASTRO 25 Trunking Motorola standard for wireless digital trunked communications. ASTRO Motorola standard for wireless analog or Conventional digital conventional communications.
Page 100
Glossary Cursor A visual tracking marker (a blinking line) that indicates a location on the display. Deadlock Displayed by the radio after three failed attempts to unlock the radio.The radio must be powered off and on prior to another attempt. Digital Private Line A type of coded squelch using data bursts.
Page 101
Programmable A radio control that can have a radio feature assigned to it. Push-To-Talk — the PTT button engages the transmitter and puts the radio in transmit (send) operation when pressed. ASTRO XTS 2500 Model III...
Page 102
Glossary Radio Frequency The part of the general frequency spectrum (RF) between the audio and infrared light regions (about 10 kHz to10,000,000 MHz). Repeater A conventional radio feature, where you talk through a receive/transmit facility (repeater), that re-transmits received signals in order to improve communications range and coverage.
..11 call alert paging ......62 general radio operation ....3 answer a call alert page ..62 glossary ........91 make a call alert use the keypad ....64 use the menu .......63 ASTRO XTS 2500 Model III...
Page 104
Index helpful tips ........79 phone call home button ....... 11 make use the menu .......56 use the quick access button 56 phone call display and alert prompts individual calls ......55 physical features of the radio ..5 PL defeat ........39 keypad ........
Page 105
........73 site trunking ........74 site view and change ....74 zones and channels ....26 smart battery condition use the menu .......19 use the preprogrammed smart battery button .......19 fuel gauge symbol ....82 standard accessories ....17 ASTRO XTS 2500 Model III...