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01
Survey Questionnaire - Accounts Payable
REPORT INFORMATION
1.
Is a cash requirement register being prepared?
(a) What is the average daily cash requirement to meet payables?
(b)
How often is this register prepared?
2.
Are amounts being distributed and charged to job orders and expense accounts?
(a) What is the procedure for each of the above?
(1)
Number of open job orders
(2)
Number of expense accounts
(b) Are departments budgeted?
(1)
How often are budgets depleted and how often are analysis reports submitted?
CONTROLS AND EDITING PROCEDURES
1.
How are payable accounts reconciled?
2.
Who is responsible for editing before releasing checks, and what is the procedure?
3.
How often are payable accounts reviewed?
4.
What controls are in effect?
PURCHASES
1.
Number of vendors active and inactive. What are criteria for active?
2.
Are orders placed verbally, by requisition, by purchase order, or other?
3.
Is blanket order placed for staggered shipments?
4.
How are incoming goods accounted for?
5.
How are partial shipments handled?
6.
What method is used to notify Accounts Payable regarding overs, shorts, or damaged goods?
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