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Panasonic KX-FL613HK Operating Instructions Manual

Panasonic high speed laser fax with copier function operating instructions
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High Speed Laser Fax
with Copier Function

Operating Instructions

KX-FL613HK
Model No.
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.

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Summary of Contents for Panasonic KX-FL613HK

  • Page 1: Operating Instructions

    High Speed Laser Fax with Copier Function Operating Instructions KX-FL613HK Model No. Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...

  • Page 3: Handset

    Location of controls Please keep this page open when following operating instructions. For a description of each button, see page 8. Buttons (Listed in alphabetical order) AUTO ANSWER G BROADCAST C CALLER ID PRINT Q CALLER ID SEARCH R COLLATE E COPY START V DIRECTORY PROGRAM N FAX START U...
  • Page 4 L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 5: Important Information

    Important Information Safety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.

  • Page 6: For Best Performance

    Important Information Laser radiation L The printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Fuser unit L The fuser unit gets hot. Do not touch it. L During or immediately after printing, the area near the recording paper exit (1) also gets warm.
  • Page 7 than 32.5 °C. Damp basements should also be avoided. Recording paper L Store unused paper in the original packaging, in a cool and dry place. Not doing so may affect print quality. Routine care L Wipe the outer surface of the unit with a soft cloth.

  • Page 8: Table Of Contents

    Receiving a fax automatically – Auto answer ON... 33 Using the unit with an answering machine...34 Receive polling (retrieving a fax placed on another fax machine)... 34 4.10 Black list function... 35 5. Duplex Ring Duplex Ring Using with the ring detection feature 36 6.

  • Page 9: Introduction And Installation

    1 Introduction and Installation 1.1 Included accessories Item Power cord Telephone line cord Handset Handset cord Paper stacker Paper tray Paper tray cover Drum unit Toner cartridge (starter toner cartridge) Operating instructions Quick installation guide Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

  • Page 10: Accessory Information

    – Replacement drum unit (KX-FA84E) L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum unit. See page 62 for specifications.

  • Page 11: Overview

    1. Introduction and Installation 1.4 Overview 1 Handset 2 Speaker 3 Document guides 4 Paper tray cover 5 Tension plate 6 Paper tray 7 Paper stacker 8 Document stacker 9 Recording paper exit j Document exit k Front cover l Document entrance *1 The paper stacker and document stacker may not be shown in all illustrations.

  • Page 12: Toner Cartridge And Drum Unit

    1. Introduction and Installation Installation 1.5 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will print about 800 A4-sized pages with a 5 % image area (page 62). Caution: L Read the following instructions before you begin installation.

  • Page 13: Paper Tray And Paper Tray Cover

    Lift open the front cover (1), holding OPEN (2). L If the lower glass (3) is dirty, clean it with a soft and dry cloth. Install the drum and toner unit (1) by holding the tabs. L Do not touch the transfer roller (2). 1.

  • Page 14: Paper Stacker

    1. Introduction and Installation Pull the tension plate forward (1) and attach the paper tray cover (2), then push the tension plate back (3). Note: L Do not place the unit in an area where the paper tray may be obstructed (i.e., by a wall, etc.).

  • Page 15: Document Stacker

    1.8 Document stacker Pull the document stacker (1) forward gently until it clicks into place, then press the centre part of the document stacker (2) to open the extender (3). 1. Introduction and Installation 1.9 Handset cord Connect the handset cord (1). 1.10 Recording paper A4 size recording paper can be used for fax messages.
  • Page 16 1. Introduction and Installation Pull the tension plate forward (1). Remove the paper tray cover (1). Insert the paper, print-side down (1). L The paper should not be over the tabs (2). L If the paper is not inserted correctly, readjust the paper, or the paper may jam.

  • Page 17: Preparation

    2 Preparation Connections and Setup 2.1 Connections Plug in the power cord and the telephone line cord. Caution: L When you operate this product, the power outlet should be near the product and easily accessible. L Be sure to use the telephone line cord included in this unit.

  • Page 18: Help Function

    2. Preparation Help Button 2.2 Help function The unit contains helpful information which can be printed for quick reference. Basic settings: How to set the date, time, your logo and fax number. Feature list: How to program the features. Directory: How to store names and numbers in the directory and how to dial them.

  • Page 19: Date And Time

    L The next feature will be displayed. Press {MENU} to exit. Note: L The other party’s fax machine will print the date and time on the top of each page you send according to your unit’s date and time setting.

  • Page 20: Your Logo

    2. Preparation 2.5 Your logo The logo can be your name or the name of your company. {MENU} {<}{>}{A}{B} {FLASH} {HANDSET MUTE} Press {MENU}. SYSTEM SETUP PRESS NAVI.[( )] Press {<} or {>} repeatedly to display the following. YOUR LOGO PRESS SET Press {SET}.

  • Page 21: Your Fax Number

    3. Press {#}. LOGO=B| 4. Press {5} 3 times. LOGO=Bi| To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.
  • Page 22 2. Preparation L To erase all numbers, press and hold {STOP}.

  • Page 23: Telephone

    3 Telephone Automatic Dialling 3.1 Storing names and telephone numbers for the one-touch dial feature and navigator directory For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (22 items) and navigator directory (100 items). L Station 1 to 3 can be used alternatively as broadcast keys (page 29).

  • Page 24: Making A Phone Call Using One-Touch Dial Feature Or Navigator Directory

    3. Telephone To delete a character/number Press {<} or {>} to move the cursor to the character/number you want to delete, and press {STOP}. L To erase all characters/numbers, press and hold {STOP}. 3.1.3 Editing a stored item Press {>}. L Confirm that there are no documents in the document entrance.

  • Page 25: Caller Id Service

    L To dial the displayed party, press {MONITOR} or lift the handset. Caller ID 3.3 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to Caller ID service.

  • Page 26: Viewing And Calling Back Using Caller Information

    3. Telephone To confirm caller information by printing the Caller ID list – To print manually, see page 24. – To print automatically after every 30 new calls, activate feature #26 (page 41). 3.4 Viewing and calling back using caller information You can easily view caller information and call back.

  • Page 27: Storing Caller Information Into The One- Touch Dial Feature And Navigator Directory

    To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect number. 2. Press {STOP} to delete the number. 3. Enter the correct number. To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}.
  • Page 28 3. Telephone L If you assign an item to a station key which already contains an item, the previous item will be replaced. L If you use stations 1–3 as broadcast keys, you cannot store caller information for stations 1–3 (page 29).

  • Page 29: Fax

    Sending Faxes 4 Fax 4.1 Sending a fax manually {MONITOR} {STOP} {FAX START} {SET} {REDIAL/PAUSE} {RESOLUTION} {QUICK SCAN START} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 20 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 30: Documents You Can Send

    4. Fax 1. Insert the document during fax reception or fax memory transmission. 2. Enter the fax number using the dial keypad, one-touch dial or navigator directory. 3. Press {QUICK SCAN START} or {FAX START}. L The document will be fed into the unit and scanned into memory.

  • Page 31: Sending A Fax Using One-Touch Dial Feature And Navigator Directory

    L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party’s fax machine is answering by turning ON the connecting tone feature (feature #76, page 42). 4.4 Broadcast...
  • Page 32 4. Fax Note: L If you program the wrong item, press {STOP} after step 4 to erase the item. L Confirm the stored items by printing a broadcast programming list (page 60). 4.4.2 Adding a new item into the broadcast memory After initial programming, you can add new items (up to a combined total of 20).

  • Page 33: Selecting The Way To Use Your Fax

    L Make sure feature #77 is set to “TEL/FAX” beforehand (page 42). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing.

  • Page 34: Receiving A Fax Manually - Auto Answer Off

    4. Fax 4.6 Receiving a fax manually – Auto answer 4.6.1 Activating TEL mode Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display the following. TEL MODE L The {AUTO ANSWER} light is OFF. {STOP}...

  • Page 35: Receiving A Fax Automatically - Auto Answer On

    L An extension telephone (if connected to the same line) will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing. 4. Fax...

  • Page 36: Using The Unit With An Answering Machine

    Press {STOP} on the fax machine to talk with the calling party. 4.8 Using the unit with an answering machine 4.8.1 Setting up the fax machine...

  • Page 37: Black List Function

    L When the black list feature is activated and a call is received from a caller who has requested to not send caller information, the fax machine will reject the call. L If you make a mistake while programming, press {STOP}, then make the correction.

  • Page 38: Duplex Ring

    When you subscribe to a duplex ring service, your telephone company will assign you a new fax number and will also tell you the assigned ring pattern. Please complete the following setup on your fax machine to identify the assigned ring pattern. {MENU} {A}{B} Press {MENU}.

  • Page 39: Copy

    Copying 6 Copy 6.1 Making a copy {A}{B} {COLLATE} {STOP} {COPY START} {RESOLUTION} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 20 pages) FACE DOWN until a single beep is heard and the unit grasps the document.
  • Page 40 6. Copy To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Insert the document, then press {COLLATE} repeatedly to display “COLLATE=ON”. 2. Enter the number of copies (up to 99). 3.

  • Page 41: Programmable Features

    Features Summary 7 Programmable Features 7.1 Programming {MENU} {<}{>}{A}{B} 7.1.1 Programming basic features Press {MENU}. Select the feature you wish to program. Press {<} or {>} repeatedly to display the desired feature. L The current setting of the feature will be displayed.

  • Page 42: Basic Features

    7. Programmable Features 7.2 Basic features Code #01: Setting the date and time SET DATE & TIME PRESS SET See page 17 for details. Code #02: Setting your logo YOUR LOGO PRESS SET See page 18 for details. Code #03: Setting your fax number YOUR FAX NO.

  • Page 43: Advanced Features

    7.3 Advanced features Code #22: Setting the journal report to print automatically AUTO JOURNAL [±] “ON” (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 28). “OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax transmissions and receptions.
  • Page 44 “ON” (default): You will hear connecting tones. “OFF”: Deactivates this feature. L If the ring back tone continues, the other party’s machine may not be a fax machine or may have run out of paper. Check with the other party.

  • Page 45: Direct Commands For Programming Features

    Code #78: Changing the TEL/FAX delayed ring setting TEL/FAX RING RINGS=2 [±] If you use an extension telephone in TEL/FAX mode, select the desired number of times the extension telephone rings before the unit answers the call. You can select “1”, “2” (default), “3”, “4”, “5”, “6”, “7”...
  • Page 46 7. Programmable Features L If you select “ON”, then enter your ID from 1 to 5 digits using 0-9, {*} and {#}. {#}{1}{3} Dialling mode – {1}:“PULSE” – {2}:“TONE” (default) {#}{1}{7} Ringer pattern – {1}:“A” (default) – {2}:“B” – {3}:“C” {#}{2}{2} Automatic journal report –...

  • Page 47: Help

    L The document was not fed into the unit properly. Re-insert it and try again. OTHER FAX NOT RESPONDING L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s fax machine rings too many times.
  • Page 48 L There is something wrong with the unit’s modem. Contact our service personnel. ————————————————————— NO FAX REPLY L The other party’s fax machine is busy or has run out of recording paper. Try again. ————————————————————— OUT OF PAPER L Recording paper is not installed or the unit has run out of paper.
  • Page 49 ————————————————————— TONER EMPTY CHANGE SUPPLIES L The toner life is complete. Replace the toner cartridge immediately (page 52). ————————————————————— TONER LOW CHANGE SUPPLIES L The toner life is near to an end. Replace the toner cartridge as soon as possible (page 52).

  • Page 50: When A Function Does Not Work, Check Here

    L The power cord or telephone line cord is not connected. Check the connections. L If you connected the fax machine through a computer modem, connect the fax machine directly to a telephone line jack. L The dialling mode setting may be wrong. Change the setting (feature #13 on page 40).

  • Page 51: Fax – Sending

    L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 15). L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s machine is not a fax machine. Check with the other party.
  • Page 52 The other party may have sent a faint document or there may be something wrong with the other party’s machine. Ask them to send a clearer copy of the document or to check their fax machine. L Some paper has instructions recommending which side to print on.

  • Page 53: Using An Answering Machine

    Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (page 40). L Your answering machine has run out of recording tape. Rewind the tape to record messages.

  • Page 54: Replacing The Toner Cartridge And The Drum Unit

    To check the drum life and quality, please print the printer test list (page 60). To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge (Model No. KX-FA83E) and drum unit (Model No. KX-FA84E). See page 8 for accessory information.
  • Page 55 drum unit. Remove the drum and toner unit (1) by holding the two tabs. L Do not touch the transfer roller (2). L If you replace the toner cartridge and the drum unit at the same time, skip to step 7. Turn the two levers (1) on the used toner cartridge firmly, until the triangles (2) match.

  • Page 56: Recording Paper Jam

    8. Help Firmly press down the toner cartridge to snap into position. Turn the two levers (1) on the toner cartridge firmly. Make sure that the triangles (1) match, to install the toner cartridge correctly. L If the lower glass (2) is dirty, clean it with a soft and dry cloth.
  • Page 57 Lift open the front cover (1), holding OPEN (2). Caution: The fuser unit (3) gets hot. Do not touch it. Remove the jammed paper. When the recording paper has jammed near the drum and toner unit: Remove the jammed paper (1) carefully by pulling it toward you.
  • Page 58 8. Help 3. Lift both green levers (1) forward until they stop. 4. Remove the jammed paper (1) from the fuser unit by pulling it upwards carefully, then install the drum and toner unit. 5. Push back the levers (1) to the original position.

  • Page 59: Document Jams - Sending

    8.5.2 When the recording paper is not fed into the unit properly The display will show the following. FAILED PICK UP Pull the tension plate forward (1), then remove the paper tray cover (2). Remove the recording paper (3). Re-insert the recording paper. Attach the paper tray cover, then push back the tension plate (see steps 5 to 6 on page 14).

  • Page 60: Cleaning The Inside Of The Unit

    8. Help Note: L Do not pull out the jammed document forcibly before opening the front cover. Cleaning 8.7 Cleaning the inside of the unit Clean the inside of the unit when: – Document frequently misfeed. – Black line, a white line or a dirty pattern appear on the original document when sending or copying.
  • Page 61 Remove the drum and toner unit (1) by holding the two tabs. Clean the lower glass (1) with a soft and dry cloth. Reinstall the drum and toner unit (1) by holding the tabs. Close the front cover (1) by pushing down on both sides, until locked.

  • Page 62: General Information

    9. General Information Printed Reports 9 General Information 9.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 40 to page 43).

  • Page 63: Specifications

    Specifications 9.2 Specifications Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width, Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: 202 mm Transmission time Approx. 8 s/page (ECM-MMR) Scanning density: Horizontal: 8 pels/mm Vertical: 3.85 lines/mm –...
  • Page 64 9. General Information Recording paper specifications Recording paper size: A4: 210 mm × 297 mm Recording paper weight: 60 g/m to 90 g/m Note for recording paper: L Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20 %, such as letterhead paper or paper used for resumes –...
  • Page 65 Approx. 800 sheets of A4 size paper can be printed. Note: L The image area changes with the depth, thickness and size of the characters. L If you turn on the toner save feature, the toner cartridge will last approx. 40% longer. Drum life The included drum unit or Model No.

  • Page 66: Index

    10. Index 10. Index 10.1 Index # #01 Date and time: 17 #02 Your logo: 18 #03 Your fax number: 19 #04 Sending report: 28, 40 #06 FAX ring count: 40 #12 Remote activation ID: 40 #13 Dialling mode: 40 #17 Ringer pattern: 16 #22 Automatic journal report: 28, 41 #23 Overseas mode: 41...

  • Page 67: Toner Cartridge

    Recording paper size: 62 Redialling: 27, 29 Remote activation ID (Feature #12): 40 Reports Broadcast programming: 60 Broadcast sending: 30 Caller ID: 24, 41 Journal: 28, 60 Power down: 51 Printer test: 60 Sending: 28, 40 Setup: 60 Telephone number: 60 Reset (Feature #80): 43 Resolution: 27, 37 Ringer pattern (Feature #17): 16, 40...
  • Page 70 9th Floor, Peninsula Centre 67, Mody Road, Tsimshatsui East, Kowloon, Hong Kong Web site: http://www.panasonic.oa.com.hk Manufacturer: Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia Global web site: http://www.panasonic.co.jp/global/...

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