Panasonic KX-F580 Operating Instructions Manual

Personal facsimile

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Operating instructions manual (64 pages)

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Page 1 Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 60 para tener más detalles.) Personal Facsimile KX-F580 Model No. Contents Installation and Connection ..p. 6 Initial Preparation... . p. 11 Basic Operations .
Page 2 Thank you for purchasing the Panasonic Facsimile. Things you should keep records of Attach your sales receipt here For your future reference Date of purchase Dealer's name and address Dealer's telephone number Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile;...
Page 3: Important Safety Instructions
Important safety instructions When using this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following: 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this product.
Page 4: Table Of Contents
Installation and Connection Location of controls Installing your unit ............. Connections .
Page 5 Using an external telephone answering machine Changing the logo print position Changing the display contrast Setting the friendly reception ..........43 Setting the handset switch .
Page 6: Location Of Controls
Location of controls Front view Speaker Microphone (p. 17) Document exit Document entrance Front lid open button (p. 8, 53) Paper stacker (p. 9) Document feeder tray (p. 18) Document guide(s) (p. 18)
Page 7: Control Panel
Control panel HELP (p. 10) Dial keypad OPER TONE FLASH REDIAL/PAUSE MUTE FLASH (p. 30) MUTE (p. 17) REDIAL/PAUSE (p. 30) TONE (p. 30) RESOLUTION (p. 18) Display panel HELP DIRECTORY MENU RESOLUTION AUTO RECEIVE R I N G E R SP-PHONE VOLUME HANDSET...
Page 8: Installing Your Unit
Installing your unit Installing the handset cradle If you want to use this unit with a handset, install the handset and handset cradle. To save space or to use the unit mainly for faxes, you may remove the handset cradle. Even if the handset and handset cradle are not installed, you can make or answer calls using the SP-PHONE button.
Page 9: Installing The Recording Paper
Installing the recording paper Open the back lid by lifting up the tabs located on both sides. Install a recording paper roll in the unit. Make sure that the shiny side of the paper is facing down and there is no slack, tape, or glue residue on the paper roll.
Page 10: Connections
Connections Power cord Telephone line cord Note: For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). You can connect an extension phone or a telephone answering machine to the unit on the external telephone jack (EXT).
Page 11: Setting The Date And Time
Setting the date, time, logo and facsimile telephone number Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of the each page transmitted from your unit. To change the print position, see page 42.
Page 12: Setting Your Logo
Setting your logo Usually the logo is a company, division or personal name in an abbreviated form. Press MENU Press , then Press START/COPY/SET Enter your logo up to 30 characters. Refer to the instructions on page 13. Press START/COPY/SET Press MENU Setting your facsimile telephone number...
Page 13 How to enter characters and symbols The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0-9 and direct call station 1 will alternately select a character as shown below. Keys INSERT key (Used to insert one character or one space.) DELETE key (Used to delete one character.) SPACE key (Used to replace one character with a space.)
Page 14: Selecting The Receive Mode
¡ The FAX indicator light goes on. FAX mode: (pre-selected setting) Select this mode when you use the unit solely as a fax machine (see page 21). Display: FAX MODE You can select the EXT.TAM mode instead of the FAX mode as an AUTO RECEIVE mode (page 15).
Page 15 Changing the setting of the AUTO RECEIVE mode You can select either FAX mode (pre-selected setting) or EXT.TAM mode in the AUTO RECEIVE mode. If you want to change the setting, follow the steps below. Press MENU SYSTEM SET UP Press , then AUTO RECEIVE...
Page 16: Adjusting Volumes
Adjusting volumes Ringer volume ¡ Press VOLUME ) while the unit is idle. ¨ 3 levels (high/low/off) are available. To turn the ringer off: 1. Press VOLUME ( ) repeatedly. The following message will be shown. START/COPY/SET 2. Press While the ringer volume is set to off: The display will show the following message and the unit will not ring when receiving a call.
Page 17: Making Voice Calls
Making voice calls Press SP-PHONE or lift the handset. Dial a phone number. If you misdial, hang up and dial again. When the other party answers, speak into the microphone or handset. When finished, press SP-PHONE up the handset. Answering voice calls When the unit rings, lift the handset or press SP-PHONE When finished, hang up the handset or press...
Page 18: Documents You Can Send
Transmitting documents Documents you can send Minimum size Maximum size 128 mm (5") 216 mm Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper...
Page 19 Transmitting documents manually Insert the documents FACE DOWN until a beep tone is heard. Press SP-PHONE or lift the handset. Dial a phone number. If you misdial, hang up and dial again. When a fax tone is heard, press START/COPY/SET Hang up the handset if using it.
Page 20: Receiving Documents
Receiving documents Receiving fax documents manually When the unit rings, lift the handset or press SP-PHONE to answer the call. When: —document reception is required, —a slow beep is heard, or —no sound is heard, START/COPY/SET press Hang up the handset if using it. The recording paper will print out face side down.
Page 21 Receiving fax documents only (FAX mode) When you turn on the AUTO RECEIVE mode that is set to FAX, the unit will work as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes.
Page 22 Receiving both voice and fax calls (TEL/FAX mode) Use this mode when you wish to receive voice calls with ring but do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows. The unit will automatically answer a call without ringing.
Page 23: Setting Up The Unit
Setting up the unit Set the MANUAL RECEIVE mode to TEL/FAX (see page 15). Make sure that the AUTO RECEIVE mode is turned off. If the FAX indicator light is on, press AUTO RECEIVE to turn off the AUTO RECEIVE mode. Setting the TEL/FAX mode ring count This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX mode.
Page 24 Setting the silent fax recognition ring count When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. You can choose from 3 to 6 rings. Press MENU Press...
Page 25: Making A Copy
Making a copy Any transmittable document can be copied (see page 18). Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. START/COPY/SET Press Note: When copying, the unit will automatically select FINE resolution. To change the resolution, press RESOLUTION You can make or receive a voice call while making a copy.
Page 26: Storing Phone Numbers For Automatic Dialing
Storing phone numbers for automatic dialing The unit's memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an upper station and a lower station.
Page 27: Making Voice Calls Using Automatic Dialing
Making voice calls using automatic dialing Press SP-PHONE or lift the handset. a: Using one-touch dialing: For upper stations (1-5) Press the desired direct call station key. For lower stations (6-10) Press LOWER , then press the desired direct call station key. b: Using speed dialing: Press DIRECTORY...
Page 28: Electronic Telephone Directory
Electronic telephone directory The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray first. Press DIRECTORY Press the dial key in which the first initial of the...
Page 29: Voice Contact (Talking To The Caller During Or After Fax Reception Or Transmission)
Voice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party's unit is equipped with a voice contact feature.
Page 30: Tone, Flash And Redial/Pause Buttons
TONE, FLASH and REDIAL/PAUSE buttons TONE button The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode.
Page 31: Polling (Retrieving Fax Documents)
Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call as opposed to the document being sent to you, thereby saving the other party call charges. Receiving polling To place a call and recover a document from another machine, follow the steps below.
Page 32: Delayed Transmission
Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours. Insert the documents FACE DOWN.
Page 33: Sending Documents Overseas
Sending documents overseas You may experience difficulty in transmitting documents overseas. This feature will make sending documents easier as the transmission speed is slowed down. Before starting the transmission procedure, follow the steps below. Press MENU SYSTEM SET UP Press , then OVERSEAS MODE START/COPY/SET...
Page 34: Remote Fax Receiving (Using An Extension To Receive A Fax Message)
Remote fax receiving (using an extension to receive a fax message) If you have an extension phone connected to your facsimile unit or on the same line, it is possible to receive a fax message. Using the extension phone, dial the remote fax activation code. This saves you from going to the facsimile unit and pressing Important: To activate this feature, use a touch tone telephone as the extension phone and enter the remote fax...
Page 35: Junk Mail Prohibitor (Preventing The Reception Of Unwanted Fax Documents)
Junk mail prohibitor (preventing the reception of unwanted fax documents) This feature prevents reception from facsimile machines whose phone numbers are not stored in automatic dialing. Important: This feature does not work when: —the unit is set to the TEL mode, —manual reception is performed, or —the other party does not program their facsimile telephone number correctly.
Page 36: Receiving With Distinctive Ring Service
Receiving with distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a different ringing pattern.
Page 37: Signaling Your Pager That You Have Received A Fax Document
Signaling your pager that you have received a fax document This feature allows your unit to call your pager when your unit receives a fax message. Press MENU SYSTEM SET UP Press , then FAX PAGER START/COPY/SET Press MODE=OFF Press to select “ON”.
Page 38: Using An External Telephone Answering Machine
Using an external telephone answering machine This unit can be connected to an external telephone answering machine (TAM). When the EXT. TAM mode is selected, incoming voice messages will be recorded on the telephone answering machine and fax messages will be received by the facsimile unit. Setting up the answering machine 1.
Page 39 How to receive incoming calls in the EXT.TAM mode When a call is received, the facsimile unit and external telephone answering machine will work as follws. The external telephone answering machine will answer the call. Automatic fax sending The facsimile unit will activate the fax function to receive a document.
Page 40 Setting the remote TAM activation ID If your answering machine is equipped with a remote operation feature, set the same access code on the facsimile unit as programmed on the answering machine. This feature prevents the facsimile unit from activating the fax function when you operate the answering machine from a remote location. This code can be from 1 to 5 digits in length.
Page 41 Setting the silent detection This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT. TAM mode. Helpful hints: If you wish to receive documents from stations that do not send a calling tone after dialing, activate this feature.
Page 42: Changing The Logo Print Position
Changing the logo print position The logo, telephone number, date, time and page number will be printed on the transmitted document from your unit in the following manner. OUT: Outside of the transmitted document’s paper size (pre-selected setting). Inside of the transmitted document’s paper size. Press MENU Press...
Page 43: Setting The Friendly Reception
Setting the friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing . See page 20 for further details. START/COPY/SET If you set this feature to OFF, you will have to press you answer a call. Press MENU SYSTEM SET UP...
Page 44: Resetting The Advanced Features
Resetting the advanced features Use this feature to return the advanced features (see page 45) to their pre-selected settings. Press MENU Press , then START/COPY/SET Press Press to select “YES”. Press START/COPY/SET If this feature is not required, press Press START/COPY/SET Press MENU...
Page 45: Basic Features
Summary of user programmable features Basic features Code Feature SET DATE & TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRANSMISSION REPORT AUTO RECEIVE MODE FAX RING COUNT MANUAL RECEIVE MODE TEL/FAX DELAYED RING REMOTE TAM ACTIVATION Advanced features Code Feature LOGO POSITION JOURNAL AUTO PRINT OVERSEAS MODE...
Page 46: Printing Reports And Lists
Printing reports and lists You can print out following reports and lists from your unit. Basic feature list—provides you with the current settings of the basic features (see page 45). Advanced feature list—provides you with the current settings of the advanced features (see page 45). Telephone number list—provides you with phone numbers and their station names which are stored in automatic dialing.
Page 47 Setting the transmission report printing One of the following choices is available. ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting). The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print.
Page 48 Sample of journal report JOURNAL OTHER FACSIMILE 1234567 9998765 2121444 555556677 Sample of transmission report XMT REPORT OTHER FACSIMILE COMPANY ABC Communication result on the report When a problem has occurred, one of the following messages will be printed on the transmission and journal reports.
Page 49: Error Messages On The Display
OUT OF PAPER A recording paper jam occurred. Clear the jammed paper (see page 52). PAPER JAMMED The other fax machine does not provide the polling function. Check with the POLLING ERROR other party. The receiving unit is busy or ran out of receiving paper. Try again.
Page 50: Fax Transmission
Before requesting help General PROBLEM I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The REDIAL/PAUSE button does not function properly. During programming, I cannot enter the activation code or the prohibitor ID.
Page 51: If A Power Failure Occurs
Fax Reception (cont.) PROBLEM The recording image is faint. The received document is blank. Operation in EXT. TAM mode PROBLEM I cannot receive documents automatically. I cannot receive voice messages. I cannot retrieve voice messages on the answering machine from a remote location.
Page 52: Clearing A Recording Paper Jam
Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper as shown below. Open the back lid by lifting up the tabs located on both sides.
Page 53: Clearing A Document Jam
Clearing a document jam If the unit does not release an original document during feeding, remove it as shown below. Open the front lid by pressing the front lid open button. Remove the jammed document. Close the front lid by gently pressing down on both ends.
Page 54: Adjusting The Feeder Pressure
Adjusting the feeder pressure No feeding or multiple feeding occurs frequently, adjust the feeder pressure. Open the front lid by pressing the front lid open button. Shift the position of the lever by using an instrument with a pointed end, like a clip or ball-point pen. Position A: Select this when documents do not feed.
Page 55: Cleaning The Inside Of The Unit
Cleaning the inside of the unit If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber flap, white plate and glass. Disconnect the power cord and the telephone line cord.
Page 56: Fcc Information
FCC information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected.
Page 57: Limited Warranty
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a MSC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.
Page 58: Service Center Directory
OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST) PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am-8:00pm Monday-Friday, EST) ACCESSORY PURCHASES 1-800-332-5368 (Consumer orders only) Matsushita Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032 –...
Page 59: Information For Users
Information for users For product service Service centers are listed on page 58. Call toll free 1-800-545-2672 for the location of an authorized service center. When you ship the product Carefully pack your unit, preferably in the original carton. Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized service center, prepaid and adequately insured.
Page 60: Specifications
Specifications 1. Applicable Lines: 2. Document Size: 3. Effective Scanning Width: 4. Printing Paper Size: 5. Effective Printing Width: 6. Transmission Time *: 7. Scanning Density: 8. Halftone Level: 9. Scanner Type: 10. Printer Type: 11. Data Compression System: 12. Modem Speed: 13.
Page 61: Speed Dialer List
Station Name/Phone No. Speed dialer list Station Name/Phone No.
Page 62 Station Name/Phone No. Speed dialer list Station Name/Phone No.
Page 63: Index
Index AUTO RECEIVE button ....14 AUTO RECEIVE mode ....14 Automatic dialing .
Page 64 Panasonic and the return of your original unit back to you. Product that is not returned to Panasonic by 10 business days after shipment of the replacement product, will be charged to your account at Panasonic’s Suggested Retail Price (see dealer for details).

Panasonic KX-F580 Operating Instructions Manual

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