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Toshiba e-Studio 900 Operator's Manual

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Summary of Contents for Toshiba e-Studio 900

  • Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
  • Page 3 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursu- ant to Part 15 of the FCC Rules.

  • Page 4: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Two CD-ROMs are provided: •...
  • Page 5 • Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver &...

  • Page 6: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i Disclaimer Notice....................1 Notice .........................1 Copyrights and Trademarks .................2 Trademarks ........................2 Information about Installed Software................2 How to Read This Manual ..................5 Safety Information ....................6 Safety During Operation.....................6 Positions of Labels and Hallmarks for R R R R WARNING and R R R R CAUTION....8 ENERGY STAR Program ..................9...
  • Page 7 4. Document Server Relationship between Document Server and Other Functions .......35 Document Server Display ..................36 Using the Document Server................37 Storing Data ......................37 Changing the File Name, User Name, or Password ..........41 To Check Details of Stored Documents ..............42 Searching for Stored Documents ................43 Printing Stored Documents ..................44 Print Selected Pages....................48 Edit File ........................49...
  • Page 8 6. Paper Tray Settings Accessing Paper Tray Settings ................93 Changing Paper Tray Settings .................93 Exiting Paper Tray Settings..................94 Settings You Can Change with User Tools ............95 Tray Paper Settings ....................95 Designation Sheet 1-8....................97 Front Cover ......................97 Back Cover.......................98 Slip Sheets .......................98 Separation Sheets....................98 7.
  • Page 9 Cleaning the Exposure Glass.................138 Cleaning the Auto Document Feeder..............138 Other Functions ....................139 Inquiry ........................139 Changing the Display Language ................140 Counter ........................140 9. Security Security.......................141 Primary Security Functions ..................141 Extended Security Function ...................141 Temporarily Disabling Document Security .............143 Operating Environment and Notes..............144 Operating Environment ..................144 For Administrator....................144 For User .........................145...

  • Page 10: Disclaimer Notice

    Product or the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.

  • Page 11: Copyrights And Trademarks

    Copyrights and Trademarks Trademarks Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare and NDS are registered trademarks of Novell, Inc. ®...
  • Page 12 Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so,...
  • Page 13 • This product includes software developed by Christos Zoulas. • This product includes software developed by Christopher G. Demetriou for the NetBSD Project. • This product includes software developed by Paul Kranenburg. • This product includes software developed by Adam Glass. •...

  • Page 14: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you use the machine without following the instructions under this symbol.

  • Page 15: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 16 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 17: Positions Of Labels And Hallmarks For R R R

    Positions of Labels and Hallmarks for R R R R WARNING and R R R R CAUTION This machine has labels and markings for R WARNING, R CAUTION at the po- sitions shown below. For safety, please follow the instructions and handle the machine as indicated.

  • Page 18: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 19 • Duplex Priority The ENERGY STAR Program recommends use of the Duplex function. By conserving paper, this function has environmental benefits. For applicable machines, duplex function (one-sided original → two-sided copies) is select- ed when the operation switch or the main power switch is turned on, the { { { { En- ergy Saver } } } } key is pressed, or when the machine resets automatically.

  • Page 20: Machine Types

    Machine Types This machine comes in two models that differ by copy speed. To determine which model you have, see the machine's inside front cover. Type 1 Type 2 Copy speed 105 copies/minute (A4K, 90 copies/minute (A4 K , 8 "...

  • Page 22: What You Can Do With This Machine

    1. What You Can Do with This Machine Available Functions You can use this machine as a copier, printer, or scanner. This machine also has a Document Server function which has File Merge, Insert Printing and On De- mand Printing functions. GXMFPZ2E Copier Mode In copier mode you can make basic copies and also copy using more sophisticat-...

  • Page 23: Document Server Mode

    What You Can Do with This Machine Document Server Mode You can save the documents from copy and printer functions to the hard disk. Documents can be printed later, or the machine can be controlled from the com- puter. Scanned, copied, or printed documents can be stored on the hard disk, or you can view the document's thumbnails on the computer.
  • Page 24 Available Functions On Demand Printing If you save a document in the Document Server, you can print it out at any time using print settings such as duplex and stapling. File Printing You can merge and print documents stored in the Document Sever, sent from a computer, or scanned.

  • Page 25: User Management

    What You Can Do with This Machine User Management You can limit users of the machine, and restrict certain functions with user codes. You can limit the user of the key operator tools to the key operator only. See p.69 “Key Operator Code”.

  • Page 26: Getting Started

    2. Getting Started Guide to Components ZJBH030N Exposure glass Paper tray Place single-page originals here face Place copy paper here. down for copying. Tray 1 is a tandem tray where paper on the left side automatically moves to the Auto Document Feeder (ADF) right when paper there has run out.
  • Page 27 Getting Started ZJBH040E Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine over- heats, a fault might occur.

  • Page 28: External Options

    External Options External Options Finisher Multi bypass tray (Tray 7) Sorts, stacks, staples, and punches copies This tray can be used the same way as (optional punch unit required) others. *1: Finisher upper tray Large Capacity Tray (LCT) *2: Finisher shift tray Holds 4,550 sheets of paper.

  • Page 29: Control Panel

    Getting Started Control Panel ZJAS060N Status indicator Note Machine status is described by this indi- If the status indicator is blinking red, cator. By default, this indicator is turned paper jam has occurred in the current off. You can select the status indicator lit copy job.
  • Page 30 Control Panel { { { { Clear Modes} } } } key { { { { Job List} } } } key Press to clear previously entered copy job Shows the job list for a copy job or jobs settings. stored in the Document Server.
  • Page 31 Getting Started Note You can adjust the angle of the control panel.

  • Page 32: Display Panel

    Control Panel Display Panel The display panel shows machine status, error messages, and function menus. Important A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The default is to display the screen for copying when you first turn the power The function items displayed serve as selector keys.

  • Page 33: Turning On The Power

    Getting Started Turning On the Power This machine has two power switches. Operation switch (right front side of the exposure glass) Press to activate the machine. Once the machine has warmed up, you can make copies. Main power switch (left side of the machine) When the machine will not be used for an extended period of time, turn off the main power switch.

  • Page 34: Turning On The Power

    Turning On the Power Turning On the Power Press the operation switch to make the On indicator light up. Note If the power is not turned on when the operation switch is pressed, check the main power switch is on. If off, turn it on. Turning Off the Power Press the operation switch to make the On indicator go out.
  • Page 35 Getting Started...

  • Page 36: Combined Function Operations

    3. Combined Function Operations Changing Modes Note You cannot switch modes when accessing user tools or during interrupt cop- ying. The default display is the screen for copying, which appears when you turn the power on. You can change this setting. For details about such settings, see p.62 “Function Priority”.

  • Page 37: Saving Energy

    Combined Function Operations Saving Energy - Low Power Mode If you do not operate the machine for a specified period of time after an opera- tion, or when you press the { { { { Energy Saver} } } } key, the display disappears and the machine goes into Low Power mode.

  • Page 38: Job List

    Changing Modes • When operations have been interrupted during printing • When the Data In indicator is on or blinking • When the sample print or confidential print screen is displayed Job List In the Job List, you can check and delete the contents of jobs in the print queue and jobs currently printing.
  • Page 39 Combined Function Operations Select the number of the job you want to check. The icons below show the operation mode of stored documents. Job printed us- Job printed us- Job printed us- Job printed us- Job printed us- ing copy mode. ing printer ing Document ing DeskTop-...
  • Page 40 Changing Modes Deleting jobs Press the { { { { Job List} } } } key. The job list appears. Select the number of the job to be deleted. Note You can delete a job during printing. Press [Delete Job]. Press [Yes].

  • Page 41: Multi-Access

    Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-Access”. This allows you to handle jobs efficiently, regardless of how the machine is be- ing used.
  • Page 42 Multi-Access Mode after you select Printer Mode before you select × × × | | | $ $ $ $ Operations for copying → → | | → $ $ Stapling → → | | | $ $ Sort × ×...
  • Page 43 Combined Function Operations Mode after you select Printer Mode before you select | × | | | | | | | | | | Printing from Document Server | × | | | | | | | | | | Printing from Document Server Simultaneous operations are only available after the preceding job documents are all...

  • Page 44: Document Server

    4. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. From where Displaying a Printing stored Sending Function name documents are documents document list stored Copier/Docu- Copier Enabled Enabled...

  • Page 45: Document Server Display

    Document Server Document Server Display Document Server Main Display ZJBS100N Operating status and messages. Icons to show the operation mode. is appeared when setting The title of the currently selected the password. screen. Pressing [Order] displays the doc- The numbers of originals, copies, uments in the selected order.

  • Page 46: Using The Document Server

    Using the Document Server Using the Document Server Storing Data File Name Saved documents will automatically be named “COPY0001”, “COPY0002”. You can change assigned file names. User Name You can register user names to distinguish the person or department that saved the documents.
  • Page 47 Document Server Press the { { { { Document Server} } } } key. ZJAS343N Press [Scan Original] when the list appears. Enter a file name, user name, or password if necessary. Note If you do not register a file name, one is automatically assigned. Reference p.39 “To register or change a user name”...
  • Page 48 Using the Document Server Make any desired settings. Reference For setting of scanning that you can use, see p.53 “Functions Available in Document Server Mode”. For settings of scanning, see Copy Reference. Press the { { { { Start} } } } key. The document is saved in the Document Server.
  • Page 49 Document Server If registered user names are used A Select a registered user name from the list, and then press [OK]. To change your user name to an unregistered user name, proceed to the next step. Reference p.75 “Registering a New User Code” If there are no registered user names A Enter the new user name, and then press [OK].

  • Page 50: Changing The File Name, User Name, Or Password

    Using the Document Server Enter a new file name, and then press [OK]. Note A string of up to 20 characters can be entered as a file name. Note that only 16 characters of each file name will appear in the document list. Reference p.91 “Entering Text”...

  • Page 51: To Check Details Of Stored Documents

    Document Server Press [Edit File]. Press [Change File Name], [Change User Name], or [Change Password]. Enter the new file name, user name, or password using the letter keys or number keys, and then press [OK]. Reference p.39 “To register or change a user name” p.40 “To change a file name”...

  • Page 52: Searching For Stored Documents

    Using the Document Server Searching for Stored Documents You can use either [Search by User Name] or [Search by File Name] to search for doc- uments stored on the Document Server. You can also list stored documents in the order you prefer. Note If you install DeskTopBinder V2 Lite on the computer, you can search and re- arrange documents from the computer.

  • Page 53: Printing Stored Documents

    Document Server To search by file name Press the { { { { Document Server} } } } key. Press [Search]. Press [Search by File Name]. Note If you also press [Search by User Name], you can enter the user name simul- taneously.
  • Page 54 Using the Document Server Note If a password has been set for the document, enter the password, and then press [OK]. You can select up to 30 documents. If sizes, resolutions or quality of selected documents are not the same, the documents may not be printed.
  • Page 55 Document Server Press the { { { { Start} } } } key. The machine starts printing. Stopping printing Press the { { { { Stop} } } } key. Press [Stop]. Changing the number of copies during printing Note The number of copies can only be changed when the sort function is selected in print settings.
  • Page 56 Using the Document Server Select the document to be printed. Note If a password has been set for the document, enter it, and then press [OK]. You can search for a document using [Search by User Name] or [Search by File Name].

  • Page 57: Print Selected Pages

    Document Server Print Selected Pages You can print the first page or selected pages of the document selected in the Se- lect Files to Print display to check content. Select the document to be printed. Note If a password has been set for the document, enter it, and then press [OK]. You can search for a document using [Search by User Name] or [Search by File Name].

  • Page 58: Edit File

    Using the Document Server Edit File Combining Files You can combine two or more files stored in the Document Server. Follow the procedure below to combine files. Note You cannot recover the original files from the new file. You cannot combine files if they are currently being used by another function. You can combine up to 30 files.
  • Page 59 Document Server Inserting Documents You can insert a file into files already stored in the Document Server. Follow the procedure below to insert a file. Note You cannot recover the original file from the new file. You cannot insert files into a file that is currently being used by another func- tion.

  • Page 60: Deleting Stored Documents

    Using the Document Server If you want to delete a series of pages, press [Page to Page], and then enter the number of the last page you want to delete. Note If you want to delete only one page, proceed to step If you enter the last page number, the whole file will be deleted.

  • Page 61: Viewing Stored Documents On The Web Browser

    Document Server Viewing Stored Documents on the Web Browser Reference For settings of the Web Browser, see Network Guide. For details about the Web Browser, see Help menu. Start the Web browser. Enter “http:// (the IP address of this machine) /” in the [Address] box. The top page appears on the Web browser.

  • Page 62: Functions Available In Document Server Mode

    Functions Available in Document Server Mode Functions Available in Document Server Mode Functions that you can use during scanning or printing documents in Document Server mode are as shown below. Function Key Display Web Browser Scanning Printing × Batch Mode —...
  • Page 63 Document Server Function Key Display Web Browser Scanning Printing Book → 1 Sided × Book → 2 Sided × 2 Sided → 1 Sided × 1 Sided → Booklet × 2 Sided → Booklet 1 Sided → Magazine × 2 Sided → Magazine ×...
  • Page 64 Functions Available in Document Server Mode Note “Cornering” and “Specify Pages to Print in Duplex” are enabled only in Doc- ument Server mode. You can select the printing position from eight types using “Cornering” when you print a document stored in the Document Server. You can print the specified pages of documents stored in the Document Serv- er using “Specify Pages to Print in Duplex”.

  • Page 65: Settings For The Document Server

    Document Server Settings for the Document Server Copier/Document Server Features (See p.62 “General Features”, Copy Reference.) Items Default General Features Function: Scanning Function: Printing System Settings (See p.62 “General Features”, p.66 “Timer Setting”, and p.69 “Key Operator Tools”.) Items Default General Features Warm Up Notice Copy Count Display...

  • Page 66: User Tools (System Settings)

    5. User Tools (System Settings) User Tools Menu (System Settings) $ These items must be set to use the function. Be sure to set them before using the corresponding function. These items must be set if required. General Features (See p.62 “General Features”.) Default Copier/ Printer...
  • Page 67 User Tools (System Settings) Default Copier/ Printer Scanner Document Server ADF Original When original is Table Elevation ADF Feed Speed Normal Optimum for Thick Paper × 13 <F/F4> Size Setting Timer Setting (See p.66 “Timer Setting”.) Default Copier Printer Scanner Auto Off Timer 90 minutes (Type 2: 120...
  • Page 68 User Tools Menu (System Settings) Key Operator Tools (See p.69 “Key Operator Tools”.) Default Copier Printer Scanner User Code Man- OFF ( [Auto Pro- agement gram] for printer mode only) Key Counter Management External change Unit Management Key Operator Code Display User Do not Display Code...

  • Page 69: Accessing User Tools (System Settings)

    User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in charge of this machine. You can change or set default settings. Note Setting operations with the user tools are done in a completely different mode from that of ordinary operations.

  • Page 70: Exiting User Tools

    Accessing User Tools (System Settings) Select an item you want to set. Reference p.57 “User Tools Menu (System Settings)” Change the default following the instructions on the display, and then press [OK]. Exiting User Tools After changing User Tools settings, press [Exit] on the User Tools Main Menu.

  • Page 71: Settings You Can Change With User Tools

    User Tools (System Settings) Settings You Can Change with User Tools Reference To access User Tools, see p.60 “Accessing User Tools (System Settings)”. General Features Panel Tone The beeper (key tone) sounds when a key is pressed. Note Default: Medium Warm Up Notice (Copier/Document Server) Specify whether or not the beeper sounds when the machine becomes ready for copying after Low Power mode is deactivated, or the power is turned on.
  • Page 72 Settings You Can Change with User Tools Print Priority Print priority is given to the mode selected. Reference p.32 “Multi-Access” Note Default: Display mode When the optional finisher is installed, you can specify an output tray to which documents are delivered. For more information about how to spec- ify an output tray for each function, see the following descriptions: •...
  • Page 73 User Tools (System Settings) Screen Color Setting You can select the screen color among from four types: Blue & Green Type, Blue & Purple Type, Green Type, or Gray Type. Note Default: Blue & Green Type Output Tray Setting You can set the way or timing for switching the output tray. •...
  • Page 74 Settings You Can Change with User Tools Output: Document Server You can specify a tray to which documents are delivered. Note Default: Not Registered For details about output trays, see p.64 “Output: Copier”. Output: Printer You can specify a tray to which documents are delivered. Note Default: Not Registered The output trays set on the printer driver have priority over the output...

  • Page 75: Timer Setting

    User Tools (System Settings) ADF Feed Speed You can specify the speed at which the original is fed into the ADF. Note Default: Normal Optimum for Thick Paper When using thick paper, you can slow down the printing speed to give time for fixing the image.
  • Page 76 Settings You Can Change with User Tools Panel Off Timer Set the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed. Note Default: 1 minute The warm up time for making a copy from standby mode is 5 seconds. The interval time can be set from 10 seconds to 240 minutes using the number keys.
  • Page 77 User Tools (System Settings) Set Date Set the date for the copier's internal clock. Note To change between year, month, and day, press [←] and [→]. Enter the year, month, and day using the number keys. Set Time Set the time for the copier's internal clock. Note Enter the time in 24-hour system (in 1 second increments).

  • Page 78: Key Operator Tools

    Settings You Can Change with User Tools Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. Recommended to use Key Operator Code. See p.69 “Key Operator Code”. User Code Management Allows you to restrict who uses the machine by setting codes for users.
  • Page 79 User Tools (System Settings) • If you selected All Functions A key operator code is required for all functions. When you turn the power on, you have to enter the key operator code to use the machine. If you set the key operator code, you will need to enter it to access the Key Operator Code screen.
  • Page 80 Settings You Can Change with User Tools Reference For details about the Print List for Each User Code, see p.79 “Printing the Counter for Each User Code”. Print Address Book Allows you to print the address book. You can select an item to print Print in Title 1 Order, Print in Title 2 Order, Print in Title 3 Order, or Print Group Dial List.
  • Page 81 User Tools (System Settings) Address Book: Change Order Changes the order of registered users (destinations). Note You can rearrange the order of items on the same page, but you cannot move the items to another page. For example, you cannot move an item from “PLANNING”...
  • Page 82 Settings You Can Change with User Tools Auto Delete File Specifies whether documents stored in the Document Server are deleted or not after a specified period of time. Note Default: Yes After 3 day (s) If you select “On”, documents stored after this setting will be deleted. If you select “Off”, documents will not be deleted automatically.
  • Page 83 User Tools (System Settings) Machine E-mail Address Specify whether or not to use this function. Note Default: blank AOF (Always ON) Specify whether or not to use Auto Off. Note Default: ON Extended Security Specify whether or not to use security function. Note Default : Off You have to set the six-digit key operator code to set Extended Security.

  • Page 84: User Codes

    User Codes User Codes By registering user codes, you can limit users to the following functions and check their use of each function. • Copier • Document Server • Scanner • Printer Note The number of copies scanned in scanner mode is counted for each user code. So you can check each user's usage.
  • Page 85 User Tools (System Settings) Set the user information. Note To register a user code to a registered user, proceed to step To register a user name and key display A Press [Change] on the right of the user name or key display. The user name or key name entry screen appears.

  • Page 86: Changing A User Code

    User Codes Select the functions to be used with the user code from “Available Func- tions”. To continue registering user codes, press [Continue to Program], and then re- F F F F peat the procedure from step Press [OK]. Press [Exit]. Press the { { { { User Tools} } } } key.

  • Page 87: Deleting A User Code

    User Tools (System Settings) To change available functions A Press [User Code]. B Press the key to select the functions to be enabled. Note Press the key making it highlighted, then the key is enabled. Press [OK]. Press [Exit]. Press the { { { { User Tools} } } } key. Deleting a User Code Important This operation also deletes user codes registered for multiple functions.

  • Page 88: Displaying The Counter For Each User Code

    User Codes Press [Exit]. Press the { { { { User Tools} } } } key. Displaying the Counter for Each User Code You can check the counter for each function's user code. Press the { { { { User Tools} } } } key. Press [System Settings].

  • Page 89: Clearing The Counter

    User Tools (System Settings) To print the number of copies (counter) for all user codes A Press [Print Counter List] of “All User Codes”. Note Enter the user code, and then press [#] if the user code is registered. Press [Print Counter] or [Scanner Counter]. Press [Print].

  • Page 90: E-Mail Destination

    E-mail Destination E-mail Destination By registering an e-mail destination, you can send scanned documents by e- mail. • It is easy to select an e-mail destination if you register “User (destination) name” and “Key name” for the e-mail destination. • You can register an e-mail destination as a group. •...
  • Page 91 User Tools (System Settings) B Enter the user (destination) name or key name, and then press [OK]. Note You can use the user name when selecting an address to send e-mail to. You can register the user code following the user name. For more de- tails, see p.75 “User Codes”.

  • Page 92: Changing A Registered E-Mail Destination

    E-mail Destination Entering an e-mail address A When you finish entering address, press [OK]. Using as a sender You can use the entered e-mail address as a sender's address. A Press [On] on the right of the “Register as Sender”. Setting a password If you set Sender's Password to On, set the password.

  • Page 93: Deleting A Registered E-Mail Address

    User Tools (System Settings) Enter the items. To change the e-mail address A Press [Change] on the right of the e-mail address. B Enter the e-mail address, and then press [OK]. Reference p.91 “Entering Text” To change the password A Press [Change] on the right of “Enter Password”. B Enter the new password using the number keys, and then press [#] or the { { { { #} } } } key.
  • Page 94 E-mail Destination To delete all the user informations A Press [Delete]. B Select the user you want to delete. Press the user key you want to delete, or enter the registered number using the number keys. C Press [Yes]. Press [Exit].

  • Page 95: Registering E-Mail Destinations To A Group

    User Tools (System Settings) Registering E-mail Destinations to a Group Registering groups has the following benefits: • You can easily control the registered e-mail destinations for each group. • You can send the same messages to multiple addresses in a group in bulk. To divide e-mail destinations into groups, the groups must be registered before- hand.

  • Page 96: Registering E-Mail Destinations To A Group

    Registering E-mail Destinations to a Group Registering E-mail Destinations to a Group You can register the e-mail destination to a group. Note When registering a new e-mail destination, you can register groups at the same time. Press the { { { { User Tools} } } } key. Press [System Settings].

  • Page 97: Deleting An E-Mail Destination From A Group

    User Tools (System Settings) Deleting an E-mail Destination from a Group Press the { { { { User Tools} } } } key. Press [System Settings]. Press [Key Operator Tools]. Press [Address Book Management]. Select the user (destination) key to delete from a group. Press the user (destination) key that you want to delete, or enter the regis- tered number using the number keys.

  • Page 98: Displaying The Destinations Registered In Groups

    Registering E-mail Destinations to a Group Displaying the Destinations Registered in Groups You can confirm the user (destination) of each group. Press the { { { { User Tools} } } } key. Press [System Settings]. Press [Key Operator Tools]. Press [Address book: Program/Change/Delete Group].

  • Page 99: Changing A Group Name

    User Tools (System Settings) Changing a Group Name Press the { { { { User Tools} } } } key. Press [System Settings]. Press [Key Operator Tools]. Press [Address Book: Program/Change/Delete Group]. Press the group key you want to change. Enter the item you want to change.

  • Page 100: Entering Text

    Entering Text Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that. Available Characters •...

  • Page 101: Entering Text

    User Tools (System Settings) Note When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. Entering Text Entering letters Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter. Deleting characters Press [Backspace] or [Delete All] to delete characters.

  • Page 102: Paper Tray Settings

    6. Paper Tray Settings Accessing Paper Tray Settings This section is for paper settings in charge of this machine. You can change or preset the functions of the paper tray, Tray 1 to Tray 6, multi bypass tray (Tray 7), and the interposer. Note After using Paper Tray Settings, be sure to set the same size and type of paper in the tray.

  • Page 103: Exiting Paper Tray Settings

    Paper Tray Settings Change settings, and then press [OK]. Exiting Paper Tray Settings Press the { { { { Tray Paper Settings} } } } key. Note You can exit paper tray settings by pressing [Exit] on the tray paper settings display.

  • Page 104: Settings You Can Change With User Tools

    Settings You Can Change with User Tools Settings You Can Change with User Tools Tray Paper Settings You can set the following items for each paper tray. Tray 1 Tray 2 Tray 3 Tray 4 Tray 5 Tray 6 Tray 7 Inter- poser ×...
  • Page 105 Paper Tray Settings Note The number of tab stock shifts can be set to millimeters, when [Tab Stock] has been selected. “Thick Paper Setting” and “Tab Stock” can be set simultaneously. Thick Paper Setting and Color Sheet can be set simultaneously. Paper Size Reference You can select the size of the copy paper loaded in Tray 2, 3, 7, and the in-...

  • Page 106: Designation Sheet 1-8

    Settings You Can Change with User Tools Designation Sheet 1-8 You can specify and display the paper tray to set designation sheets. After se- lecting, you can also specify the display timing and copying method for two sid- ed copying. Display Setting You can select On Mode Select or Always Display.

  • Page 107: Back Cover

    Paper Tray Settings Back Cover You can specify and display the paper tray to set back cover sheets. After select- ing the paper tray, you can also specify the display timing and copying method for two sided copying. Display Setting You can select On Mode Select or Always Display.

  • Page 108: Troubleshooting

    7. Troubleshooting If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action Please wait. This message appears Wait for the machine. when you turn on the oper- ation switch or change the toner bottle. The machine is preparing Wait for 30 to 40 seconds.
  • Page 109 Troubleshooting Machine Status Problem/Cause Action The original images are You may have loaded the Load paper into the LCT another printed on the reverse side paper incorrectly. with the print side up, or into a pa- of the paper. per tray with the print side down. See p.102 “B Loading Paper”...

  • Page 110: Document Server

    If Your Machine Does Not Operate as You Want Document Server Problem Action “Scanned pages exceeded max. number. Do The number of scanned pages exceeds the ca- you want to store the scanned pages as a file?” pacity per file of the Document Server. appears.

  • Page 111: B B Loading Paper

    Troubleshooting B Loading Paper Note You can change the paper size in tray 2, 3, 4 and 5. See p.121 “Changing the Paper Size”. Fan the paper before loading. Straighten curled or warped paper before loading. Reference For details about paper types and sizes, see p.158 “Copy Paper”. Loading Paper in Tray 1 (Tandem Tray) Important When paper on the right side in tray 1 runs out, paper on the left will auto-...
  • Page 112 B Loading Paper Square the paper, and then load it in the tray. When the whole tray is pulled out A Load the paper. Important Confirm that the top of the stack is not higher than the limit mark inside the tray.

  • Page 113: Loading Paper In Tray 2 And 3

    Troubleshooting Loading Paper in Tray 2 and 3 Pull out the paper tray until it stops. Square the paper, and then load it in the tray. Important Confirm that the top of the stack is not higher than the limit mark inside the tray.

  • Page 114: Loading Paper In The Large Capacity Tray (Tray 4, Tray 5, And Tray 6)

    B Loading Paper Loading Paper in the Large Capacity Tray (Tray 4, Tray 5, and Tray 6) Pull out the LCT until it stops. Place the paper in the tray along the edge on the left. Important Do not stack paper over the limit mark. Align the left edge of the copy paper stack to the left edge of the tray.

  • Page 115: Loading Paper In The Optional A3/11" × 17" Tray Kit

    Troubleshooting Loading Paper in the Optional A3/11" × 17" Tray Kit Pull out the A3/11" × 17" Tray until it stops. Place the paper in the tray along the edge on the left. Important Do not stack paper over the limit mark. Make sure that the paper stack is flush to the right side fence.

  • Page 116: Loading Paper In The Interposer

    B Loading Paper Loading Paper in the Interposer Important Load paper on the side already printed (the side you want as front). Load paper in the interposer in the same orientation as paper in the paper tray. The staple or punch position will be on the left side of the paper, when you are facing the machine.
  • Page 117 Troubleshooting Adjust the paper guides to the paper size. ZJBY620E...
  • Page 118 B Loading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead, punched, or copied paper) might not be printed correctly depending on how the originals and paper are placed. Select [Letterhead setting] in system settings, and then place the original and paper as shown below.

  • Page 119: Pausing Copy When Using The Finisher

    Troubleshooting Pausing Copy When Using the Finisher You can pause a large volume of copies when using the finisher. Note You can suspend copy only when the output tray is specified as the finisher shift tray. See p.64 “Output: Copier”. Press the { { { { Suspend/Resume} } } } key.

  • Page 120: D D Adding Toner

    D Adding Toner D Adding Toner When D is displayed, it is time to supply toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

  • Page 121: Replacing Toner

    Troubleshooting Replacing Toner • Open the toner cover. Reference For the location of the toner cover, see p.17 “Guide to Components”. • Push the green button to release the toner bottle. ZJBT010E • Gently pull out the toner bottle gently. ZJBT020E Note Do not shake the toner bottle strongly or...

  • Page 122: Clearing Misfeeds

    x Clearing Misfeeds • Return the button under the toner bottle to its original position. • Close the toner cover. ZJBT060E x Clearing Misfeeds ZJBH060E R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper.
  • Page 123 Troubleshooting...
  • Page 124 x Clearing Misfeeds Disconnect multi bypass tray (Tray 7).
  • Page 125 Troubleshooting...
  • Page 126 x Clearing Misfeeds...
  • Page 127 Troubleshooting...
  • Page 128 x Clearing Misfeeds...
  • Page 129 Troubleshooting...

  • Page 130: Changing The Paper Size

    Changing the Paper Size Changing the Paper Size Preparation Be sure to select the paper size with Paper Tray Settings. Otherwise, misfeeds might occur. See p.158 “Copy Paper”. Important If you want to change the paper size set in paper tray 1 or the LCT, contact your service representative.
  • Page 131 Troubleshooting Press the lock button, and then adjust the back and side fences to the new paper size while pushing the release lever. Square the paper and load it in the paper tray, and then press the lock but- ton. Important Confirm that the top of the stack is not higher than the limit mark inside the tray.

  • Page 132: Changing The Paper Size Of The Large Capacity Tray (Tray 4 And 5)

    Changing the Paper Size Important Problems might occur if the size of the paper set does not match the paper size selector, such as: • Misfeeds • Parts of the image are not copied To adjust the paper size to one not available on the paper size selector A Set the paper size selector knob to the p p mark on the left.
  • Page 133 Troubleshooting Pull out the screws fixing the side fence. Set the side fences to the size you want. Fasten the side fence with the screws.
  • Page 134 Changing the Paper Size Set the end fence along the paper size. Square the paper and set it in the tray. Important Do not load over the lowest level mark. Set the paper size selector in the innermost part of the tray to the new paper size.

  • Page 135: Adding Staples

    Troubleshooting d Adding Staples Note When removing jammed staples, staples might not be ejected the first few times you try to use the stapler. Important If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. •...
  • Page 136 d Adding Staples • Raise the cover up. • Set the new refill. • Lower the cover until it clicks. • Pull out the ribbon. • Turn the cartridge around. • Reinstall the cartridge.
  • Page 137 Troubleshooting • Push the cartridge in until it clicks. • Close the finisher front cover.

  • Page 138: Removing Jammed Staples

    e Removing Jammed Staples e Removing Jammed Staples Note Staples might jam due to curled copy paper. If this happens, try turning the paper over in the tray. If there is no improvement, change to a stiffer paper. When removing jammed staples, staples might not be ejected the first few times you try to use the stapler.
  • Page 139 Troubleshooting • Remove jammed staples. • Lower the face plate until it clicks. • Reinstall the cartridge. • Push the cartridge in until it clicks. • Close the finisher front cover.

  • Page 140: Removing Punch Waste

    y Removing Punch Waste y Removing Punch Waste Note When the “Hole punch receptacle is full.” message appears, you cannot use the Punch function. Open the finisher's front cover. ZJBP020E Pull out the punch waste box, and then remove punch waste. Reinstall the punch waste box.
  • Page 141 Troubleshooting Close the front cover of the finisher. The “Hole punch receptacle is full.” message disappears. Note If the message is still displayed, reinstall the punch waste box.

  • Page 142: Remarks

    8. Remarks Do's and Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. •...

  • Page 143: Toner

    Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...

  • Page 144: Where To Put Your Machine

    Where to Put Your Machine Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur.

  • Page 145: Moving

    Remarks Moving R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. Important When moving the machine, the following precautions should always be fol- lowed: •...

  • Page 146: Access To The Machine

    Where to Put Your Machine • When the main power switch is in the Stand-by position, the optional anti- condensation heaters are on. In case of emergency, unplug the machine's power cord. • When you unplug the power cord, the anti-condensation heaters turn off. •...

  • Page 147: Maintaining Your Machine

    Remarks Maintaining Your Machine If the exposure glass or ADF is dirty, you might not be able to make clear copies. Clean these parts if they become dirty. Cleaning the machine Wipe the machine with a soft, damp cloth. Then, wipe it with a dry cloth to remove the water.

  • Page 148: Other Functions

    Other Functions Other Functions Inquiry The inquiry function lets you confirm the telephone numbers to contact for re- pairs or order toner. Be sure to contact your service engineer to verify the follow- ing: Machine Maintenance/Repair • Telephone No. • Serial No. of the machine Sales Representative •...

  • Page 149: Changing The Display Language

    Remarks Changing the Display Language You can change the language used on the display. English is set as the default. Press the { { { { Language Selection} } } } key. Note If you want to return the display language to “English”, repeat step press [English].

  • Page 150: Security

    9. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from these types of risks, not only can passwords be set, but also the Extended Security function can be used to strengthen security.
  • Page 151 Security Documents stored from the printer driver using Lock Print function Reference For information about Document Server, see p.35 “Document Server”. For information about Locked Print, see “Locked Print”, Printer Reference, or the printer driver Help. Note Once a document has been locked, it will not accept even the correct pass- word until it is unlocked.

  • Page 152: Temporarily Disabling Document Security

    Security Temporarily Disabling Document Security In the event you forget a password, document protection can be temporarily dis- abled, making documents available for operations such as setting new pass- words or deleting. Important After operations are complete, be sure to press “Do not Unlock” under “Tem- porarily Unlock Files”, making the document protected by password again.

  • Page 153: Operating Environment And Notes

    Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...

  • Page 154: For User

    Operating Environment and Notes For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place. • Avoid using a single number or consecutive numbers for a password such as “0000”...
  • Page 155 Security...

  • Page 156: 10. Specification

    10. Specification Main Machine Configuration: Console Photosensitivity type: OPC drum (∅100) Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution: 1200 dpi Exposure glass: Stationary original exposure type Original reference position:...
  • Page 157 Specification Non-reproduction area: • Leading edge: More than 4 ± 2 mm • Trailing edge: More than 2 + 2/−1.7 mm • Left edge: More than 2 ± 1.5 mm • Right edge: More than 2 ± 1.5 mm First copy time: Type 1 3.5 seconds (for Face Up) 5 seconds (for Face Down)
  • Page 158 Main Machine Copy paper capacity: • Tray 1 (Tandem tray) : 2,200 sheets (1,100 sheets × 2) (80 g/m , 20 lb Bond) • Tray 2 (550-sheet tray) : 550 sheets (80 g/m , 20 lb Bond) • Tray 3 (550-sheet tray) : 550 sheets (80 g/m , 20 lb Bond) •...
  • Page 159 Specification Noise emission (Type 1): Sound power level Main machine only Complete system When printing 74 dB (A) 78 dB (A) Stand-by 60 dB (A) 59 dB (A) Sound pressure level Main machine only Complete system During printing 60 dB (A) 68 dB (A) Stand-by 45 dB (A)

  • Page 160: Document Server

    Main Machine Document Server HDD: 80 GB HDD (Document Server): 45 GB Capacity: • Copy: Approx. 3,000 (ITUT-No.4 chart) • Batch mode: Approx. 3,000 (ITUT-No.4 chart) • Printer: Approx. 15,000 (600 dpi) • Scanner: Approx. 3,000 (200 dpi/Text) (ITUT-No.4 chart) Maximum number of stored documents: 3,000 Maximum pages of stored documents:...

  • Page 161: Auto Document Feeder

    Specification Auto Document Feeder Mode: ADF mode, Batch mode, SADF mode, Mixed Sizes mode, Thin mode Original size: • A3L–A5KL • 11" × 17"L– 8 " × 5 "KL Original weight: • 1-sided originals: 52 - 156 g/m (14 - 42 lb. Bond) •...

  • Page 162: Options

    Options Options Finisher Finisher Upper Tray: Paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 8 " × 14"L, 8 " × " × 8 "KL, 12" × 18"L 11"KL, 5 Paper weight: 52 – 216 g/m , 14 – 58 lb. Bond Stack capacity: "...

  • Page 163: Large Capacity Tray

    Specification Stack capacity after stapling " × 11"KL)(80 g/m • 200–30 sets (10–100 sheets) (A4KL, B5KL, 8 , 20 lb. Bond) " × 11" KL )(80 g/m • 150 sets (2–9 sheets) (A4 KL , B5 KL , 8 , 20 lb. Bond) •...

  • Page 164: Multi Bypass Tray (Tray 7)

    Options Multi Bypass Tray (Tray 7) Paper size: See p.158 “Copy Paper” about paper size for multi bypass tray (tray 7). Paper weight: 52 - 216 g /m , 16 lb. Bond - 80 lb. Cover Paper capacity: 500 sheets (80 g/m , 20 lb Bond) Power consumption: 75 W or less (supplied from the main machine)

  • Page 165: Punch Unit

    Specification Punch Unit Paper size: Punch unit type A3-A5, 11" × 17"-5 " × 8 2 & 3 holes type 2 holes " (inch version) " × 11", 5 " × 8 A4-A5, 8 " A3, B4, 11" × 17" 3 holes "...

  • Page 166: Others

    Others Others A3/11" × 17" Tray Unit (optional) You can load A3L or 11" × 17"L paper in tray 1 using this unit. Output Jogger (optional) You can tidy the printout with the finisher.

  • Page 167: Copy Paper

    Specification Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Metric version Inch version Paper Paper ca- weight pacity " × 11" K " × 11" K Tray 1 (Tan- A4K, 8 A4K, 8 52 –...
  • Page 168 Copy Paper Tray Metric version Inch version Paper Paper ca- weight pacity Tray 7 A3L, B4L, A4K A3L, B4L, A4K 52 – 216 g /m 500 sheets L, B5KL, A5KL, L, B5KL, A5KL, 16 lb. Bond – 11" × 17"L, 8 "...
  • Page 169 Specification When you want to copy onto translucent paper or paper lighter than 20 lbs, 80 g/m , set the paper as shown in the following illustration. Not doing so might cause a paper jam, marked edges or the paper edges to be folded. Direction of paper grain How to set the copy paper in the paper tray...

  • Page 170: Non-Recommended Paper

    Copy Paper Non-recommended Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important Do not use any of the following kinds of paper or a fault might occur. •...

  • Page 171: Paper Storage

    Specification Paper Storage Note When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid (greater than 70%) areas. • Store on a flat surface. Do not store paper vertically.

  • Page 172: Index

    INDEX Copy Count Display (Copier/Document , 62 Server) A3/11" × 17" Tray Unit , 157 , 158 Copy Paper , 137 Access to the Machine Counter , 126 Adding Staples , 80 Clearing Address Book , 140 Displaying , 72 Change Order Counter for Each User Code , 72...
  • Page 173 , 81 , 19 E-mail Destination Large Capacity Tray (LCT) , 83 , 102 Changing Loading Paper , 84 , 107 Clearing Interposer , 89 Large Capacity Tray (Tray 4, Tray 5, Displaying and Tray 6) , 105 Registering , 81 , 102 , 66 Tray 1 (Tandem Tray)
  • Page 174 Screen Contrast Knob , 20 Searching , 67 Panel Off Timer by File Name , 44 , 62 Panel Tone , 43 by User Name , 17 Paper tray Saved Documents , 43 Paper Tray Priority , 72 Select Title Copier , 65 Set Date...
  • Page 175 User Code , 77 Changing , 78 Clearing , 75 Registering User Code Management , 69 , 75 User Codes User Management , 16 , 16 Using User Name , 39 Registering or changing User Tools , 61 Exiting User Tools/Counter key , 21 , 57 User Tools Menu (System Settings)

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