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APRIL 2002
TE130A
TE131
Mobile Digital Dictation Recorder
E R
P O W
M I C
O R D
R E C
S E
P A U
E R T
I N S
D E R
F O L
E T E
D E L
N U
M E
CUSTOMER
Order toll-free in the U.S.: Call 877-877-BBOX (outside U.S. call 724-746-5500)
SUPPORT
FREE technical support 24 hours a day, 7 days a week: Call 724-746-5500 or fax 724-746-0746
INFORMATION
Mailing address: Black Box Corporation, 1000 Park Drive, Lawrence, PA 15055-1018
Web site: www.blackbox.com • E-mail: info@blackbox.com
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Table of Contents
Related Manuals for Black Box TE130A
Summary of Contents for Black Box TE130A
- Page 1 Order toll-free in the U.S.: Call 877-877-BBOX (outside U.S. call 724-746-5500) SUPPORT FREE technical support 24 hours a day, 7 days a week: Call 724-746-5500 or fax 724-746-0746 INFORMATION Mailing address: Black Box Corporation, 1000 Park Drive, Lawrence, PA 15055-1018 Web site: www.blackbox.com • E-mail: info@blackbox.com...
- Page 2 FCC AND IC RFI STATEMENTS FEDERAL COMMUNICATIONS COMMISSION AND INDUSTRY CANADA RADIO-FREQUENCY INTERFERENCE STATEMENTS This equipment generates, uses, and can radiate radio-frequency energy, and if not installed and used properly, that is, in strict accordance with the manufacturer’s instructions, may cause interference to radio communication. It has been tested and found to comply with the limits for a Class A computing device in accordance with the specifications in Subpart B of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when the equipment is...
- Page 3 MOBILE DIGITAL DICTATION RECORDER NORMAS OFICIALES MEXICANAS (NOM) ELECTRICAL SAFETY STATEMENT INSTRUCCIONES DE SEGURIDAD 1. Todas las instrucciones de seguridad y operación deberán ser leídas antes de que el aparato eléctrico sea operado. 2. Las instrucciones de seguridad y operación deberán ser guardadas para referencia futura.
- Page 4 NOM STATEMENT 12. Precaución debe ser tomada de tal manera que la tierra fisica y la polarización del equipo no sea eliminada. 13. Los cables de la fuente de poder deben ser guiados de tal manera que no sean pisados ni pellizcados por objetos colocados sobre o contra ellos, poniendo particular atención a los contactos y receptáculos donde salen del aparato.
- Page 5 MOBILE DIGITAL DICTATION RECORDER TRADEMARKS USED IN THIS MANUAL Pentium is a registered trademark of Intel Corporation. ® SoundBlaster ® is a registered trademark of Creative Labs, Inc. Windows ® is a registered trademark of Microsoft Corporation. Any other trademarks mentioned in this manual are acknowledged to be the property of the trademark owners.
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Page 6: Table Of Contents
CONTENTS Contents Chapter Page 1. Overview ........... . 7 Basic Features and Functions . - Page 7 Calling Black Box........
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Page 8: Overview
CHAPTER 1: Overview 1. Overview 1.1 Basic Features and Functions Refer to Figure 1-1 on the next page to identify these features on the Recorder. Backlit Display—Shows folders, functions, memory, and battery gauges. Includes indicators for speed and memory card. Microphone—For voice-to-text recording, the microphone should be about 2 inches away from the speaker’s mouth. - Page 9 MOBILE DIGITAL DICTATION RECORDER Folder—Moves you from folder to folder and from the internal memory to a memory card. Serial PC Link Connector—Connects the unit to a PC through a serial port. Figure 1-1. Buttons on the Recorder...
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Page 10: Display Overview
CHAPTER 1: Overview 1.2 Display Overview Memory Bar—Indicates how full the memory is. Speeds—Shows whether SP (standard play) or LP (long play) is in use. If neither appear, VT (Voice-to-Text) is the current speed. Cut Icon—Indicates that a deletion process is under way. Pointer Icons—Indicates that a recording file is being moved. -
Page 11: Getting Started
MOBILE DIGITAL DICTATION RECORDER 2. Getting Started 2.1 Loading the Batteries and Starting the Recorder the First Time • Remove the battery door on the back of the recorder. (See Section 5.2.) • Install two AAA batteries. Note the orientation of the batteries shown on the inside of the battery compartment. -
Page 12: Recording
CHAPTER 2: Getting Started To select military time, press the Folder button any time while in the time-setting mode. To set seconds to zero, press Pause. NOTE When adjusting the time or date, holding down the Rewind or Fast Forward button will speed up the process. If you press Record instead of Play, you will move backwards through the fields. -
Page 13: Pausing During A Recording
MOBILE DIGITAL DICTATION RECORDER • Press and release Record to stop recording. The display will show the folder that holds your recording and the number of the recording. If you want to create a recording between two existing recordings, use the Fast Forward/Rewind buttons to locate the spot to create the new recording. -
Page 14: Using A Remote Microphone
CHAPTER 2: Getting Started 2.3.3 U SING A EMOTE ICROPHONE An external microphone can be used with your Recorder for settings where an extendable microphone is needed. • Plug the external microphone into the jack on the side of the recorder. The microphone should be an Electret type with an impedance of about 2.2 kOhm. -
Page 15: Scrolling Through A Recording
MOBILE DIGITAL DICTATION RECORDER • To return to the normal speed, briefly tap Rewind again. NOTE Earphones or headphones can be used with your Recorder. These let you listen to recordings in private. The speaker on the Recorder automatically disconnects when a compatible set of earphones or headphones are plugged into the unit. -
Page 16: Deleting Comments
CHAPTER 2: Getting Started • Press Insert to begin. • To stop the insertion process, press either Record or Insert. The recorder will be in pause mode. Figure 2-5. Insert screen. NOTE To jump quickly to the end of a recording you are in the midst of playing, press Play. - Page 17 MOBILE DIGITAL DICTATION RECORDER Figure 2-7. Cut to end screen. • Listen to the recording until you reach the end of the comments that you want to cut. • Press Pause. • Press and hold Delete to complete the cut. The words “DELETE? SEGMENT” will blink on the screen.
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Page 18: Deleting Comments From The End Of A Recording
CHAPTER 2: Getting Started Figure 2-9. Deleted segment screen. 2.5.4 D ELETING OMMENTS FROM THE ND OF A ECORDING • At the end of a recording, press Pause. This places the recorder in the playback mode. • Press and release Delete. •... -
Page 19: Deleting All The Files In A Folder
MOBILE DIGITAL DICTATION RECORDER Figure 2-11. Deleted file screen. 2.5.6 D ELETING LL THE ILES IN A OLDER • Press Folder until the desired folder is located. • Press and hold Delete for about four seconds—but no longer. You will first see “EMPTY”... -
Page 20: Removing A Folder
CHAPTER 2: Getting Started 2.5.7 R EMOVING A OLDER • Press Folder until the desired folder is located. • Press and hold Delete until you see “REMOVE?” and the folder name. • After the remove is completed, you will see the word “REMOVED” and the name of the folder. - Page 21 MOBILE DIGITAL DICTATION RECORDER Figure 2-16. Erase int memory screen. Figure 2-17. Erased int memory screen. Figure 2-18. Erase card screen. Figure 2-19. Erased card screen.
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Page 22: Indexing Comments
CHAPTER 2: Getting Started 2.6 Indexing Comments Your Recorder has an index function that allows you to put bookmarks in recordings to make comments easier to find later on. You can drop in an index mark while you are recording or while you are listening to a recording by using the following procedures. -
Page 23: Using The Folder Button
MOBILE DIGITAL DICTATION RECORDER 2.6.3 U SING THE OLDER UTTON Folders are used to organize and store your recordings. Different types of recordings can be placed in different folders. Your Recorder is preset with four unnamed folders, but you can create more. Your Recorder can accommodate up to 99 folders on its internal memory. -
Page 24: Settings And Basic Functions
CHAPTER 3: Settings and Basic Functions 3. Settings and Basic Functions 3.1 Turning the Recorder On and Off Press the Power button and hold it for about a second. When the unit is turned on the user name that was set with the Voice It Link software will show briefly. NOTE The time and date can be seen briefly while the recorder is idle by pressing and quickly releasing the Power button. -
Page 25: Adjusting The Recording Speed
MOBILE DIGITAL DICTATION RECORDER 3.4 Adjusting the Recording Speed • Press and release Menu to enter the menu, and continue to press and release it until you see “SETUP.” • Press and release Play to bring up the speed function. The display will show the selected speed, the memory you are using (I for internal, C for a card), and the remaining recording time for the selected speed. -
Page 26: Setting The Recorder For Voice-To-Text
CHAPTER 3: Settings and Basic Functions • Press and release Play to bring up the microphone function. The display will show the current microphone mode—either Dictation or Conference. Figure 3-2. Mic mode dictation screen. • Press Rewind or Fast Forward to switch from one microphone mode to another. -
Page 27: Creating New Folders
MOBILE DIGITAL DICTATION RECORDER Figure 3-3. Setup press screen. • Press Play until the beeps option appears. • Press Rewind and Fast Forward to turn the beeps on and off. • Press Delete or Power to exit the menu function. Figure 3-4. -
Page 28: Reviewing Information On Recordings
CHAPTER 3: Settings and Basic Functions Figure 3-5. Folders screen. • Press Rewind or Fast Forward to change the number of folders. New folders are placed at the end. The recorder will allow you to reduce the number of folders to those that are in use, but not below that number. Also, the Folders cannot be reduced if the last Folder is in use. -
Page 29: Moving Files From Folder To Folder
MOBILE DIGITAL DICTATION RECORDER • Press Delete or Power to exit the menu and save any changes you have made. 3.10 Moving Files from Folder to Folder You can easily move files within a folder or from one folder to another. If you are working within a single memory (Internal or Card), the file simply moves from one position to another. -
Page 30: Monitoring The Battery Level
When the battery is at full strength, the two black boxes are full. When the battery is at half strength, only one black box appears. When the battery supply is nearly empty, only the outline appears. Batteries should be replaced at this time. When the empty battery outline flashes, your recorder will not record until new batteries are installed. -
Page 31: Checking The Exact Amount Of Memory Remaining
MOBILE DIGITAL DICTATION RECORDER The memory bar consists of 8 boxes and 2 brackets. When empty, only the two brackets show. The black boxes appear as the memory fills. When nearly full, the boxes will begin flashing. This warns you that your remaining memory is down to about a minute or less. -
Page 32: When A Folder Is Full
CHAPTER 3: Settings and Basic Functions Figure 3-12. Speed: SP screen. 3.14 When a Folder is Full Each folder can hold up to 99 recordings (60 recordings for 2-MB cards). If you have many brief recordings, you could encounter a full folder. When a folder is full, the display will give you a “FOLDER FULL”... -
Page 33: Using New Cards The First Time
MOBILE DIGITAL DICTATION RECORDER Table 3-1. Recording times for memory cards. Speed 4-MB Internal Card 8-MB Card (TE131) 40 minutes 81 minutes 55 minutes 112 minutes 74 minutes 149 minutes Recordings stored on cards are accessed in the same manner as recordings stored on the Recorder’s internal memory. -
Page 34: Protecting Recordings On Cards
CHAPTER 3: Settings and Basic Functions Figure 3-15. Press delete screen. Figure 3-16. For 5 sec to erase screen. 3.15.3 P ROTECTING ECORDINGS ON ARDS Write protection helps ensure that you won’t erase or write over a recording that you want to keep. You can still listen to recordings on a write-protected card. To prevent recording on a card, place the card’s special round sticker in the recessed area on the top of the card. -
Page 35: Removing Write Protection
If the display shows the message WRONG TYPE OF CARD, the memory card cannot be used by your recorder. Try another type of card. Your recorder uses 3.3V memory cards (SSFDC type) in 4-MB and 8-MB (TE131) sizes. If you have trouble locating cards, call Black Box Technical Support at 724-746-5500. -
Page 36: Using Link Software
CHAPTER 4: Using Link Software 4. Using Link Software 4.1 About the Link Software Voice It Link software allows your recorder to work in tandem with your PC. Using this software, you can move a recording file from your recorder to your PC or from your PC to your recorder. -
Page 37: Using The Link Software
MOBILE DIGITAL DICTATION RECORDER 4.4 Using the Link Software Your Voice It Link software includes a comprehensive help system. This system explains how to use the software in conjunction with your recorder. 4.5 Connecting Your Recorder to a PC To use Voice It Link software with your recorder, you need to connect the recorder to your PC. -
Page 38: Maintaining Your Recorder
CHAPTER 5: Maintaining Your Recorder 5. Maintaining Your Recorder 5.1 Heat, Moisture, and Static Electricity Heat, moisture, and static electricity can damage your recorder. Keep the recorder out of the sun and away from places where it might get wet or be subject to excessive static electricity. -
Page 39: Troubleshooting
MOBILE DIGITAL DICTATION RECORDER 6. Troubleshooting 6.1 Problems and Solutions Problem: The unit will not operate. Solutions: • Check to see if you have battery power. If the battery icon in the upper right corner of the display is blinking, the batteries need to be replaced. •... - Page 40 CHAPTER 6: Troubleshooting Problem: The display reads “CARD READ ONLY.” Solutions: This indicates that write protection is active on the card you have inserted. Write protection prevents a user from deleting or changing recordings. • To use the card for new recordings, remove the round sticker from the recessed area on the card.
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Page 41: Calling Black Box
6.2 Calling Black Box If you determine that your recorder is malfunctioning, do not attempt to alter or repair the unit. It contains no user-serviceable parts. Contact Black Box at 724-746- 5500. Before you do, make a record of the history of the problem. We will be able to... -
Page 42: Shipping And Packaging
• Package it carefully. We recommend that you use the original container. • If you are shipping the recorder for repair, make sure you include everything that came in the original package. Before you ship, contact Black Box to get a Return Authorization (RA) number. -
Page 43: Appendix. Software License Agreement/Warranty
Software, to Black Box or the location where you obtained them for a full refund. Black Box provides this Software and licenses its use to you. Black Box or its licensors retain ownership of all rights in the Software and of all proprietary technology embodied therein. -
Page 44: Limited Warranty
Upgrades. If the Software is licensed as an upgrade, you must be properly licensed by Black Box to use the product identified by Black Box as being eligible for the upgrade in order to use the Software. A Software product labeled as an upgrade replaces and/or supplements the product that formed the basis for your eligibility for the upgrade. - Page 45 Black Box or its licensors own the copyright and other relevant intellectual property rights in the Software, its structure, organization and code, which contain valuable trade secrets of Black Box or its licensors. The Software is also protected by copyright laws and international treaty provisions. You must treat the Software just as you would any other copyrighted material.
- Page 46 APPENDIX: Software License Agreement/Warranty RESTRICTED RIGHTS LEGEND Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or subparagraphs (c) (1) and (2) of the Commercial Computer Software-Restricted Rights at 48 CFR 52.227.19, as applicable.
- Page 47 NOTES...
- Page 48 © Copyright 2002. Black Box Corporation. All rights reserved. 1000 Park Drive • Lawrence, PA 15055-1018 • 724-746-5500 • Fax 724-746-0746...