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Sharp UX-485 Operation Manual

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1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting
MODEL
UX-485
FACSIMILE
OPERATION MANUAL

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Summary of Contents for Sharp UX-485

  • Page 1 MODEL UX-485 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting...
  • Page 2 CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.

  • Page 3: Introduction

    Introduction Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below. Automatic dialling Rapid Key Dialling: 5 numbers Speed Dialling: 40 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx.
  • Page 4 Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels Intended use Analogue public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max.

  • Page 5: Important Safety Information

    Height: 312 mm Weight Approx. 3.5 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
  • Page 6 Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

  • Page 7: Table Of Contents

    Table of Contents Introduction Important safety information ....... . 3 Table of Contents 1.
  • Page 8 Table of Contents 5. Making Copies 6. Making Telephone Calls 7. Special Functions Broadcasting ......... . . 70 Cover Sheet .

  • Page 9: Installation

    1. Installation Unpacking Checklist If any are missing, Before setting up, make contact your dealer sure you have all of the or retailer. following items. Paper tray Rapid key Operation Telephone Imaging film extension labels manual line cord cartridge Imaging film Original Handset Gears (4)

  • Page 10: A Look At The Operation Panel

    A Look at the Operation Panel A Look at the Operation Panel 9 10 TEL FAX TEL/FAX A.M. SPEED RECEPTION VOLUME DIAL MODE DOWN REPEAT REC/MEMO PLAY/SKIP RESOLUTION FUNCTION REDIAL DELETE PQRS WXYZ COPY/HELP SEARCH STOP SYMBOLS SPEAKER 05/POLL START/MEMORY 12 13 SPEED DIAL key RECEPTION MODE key...
  • Page 11 A Look at the Operation Panel Panel release STOP key Grasp this finger hold and pull Press this key to cancel operations toward you to open the operation before they are completed. panel. START/MEMORY key Number keys Press this key to send or receive a Use these keys to dial numbers, document, or to scan a document and enter numbers and letters...

  • Page 12: Connections

    Connections Connections Handset Power lead Connect the handset as shown and Plug the power lead into a 220 - 230 place it on the handset rest. V, 50 Hz, earthed (2-prong) AC outlet. The ends of the handset lead are Caution: identical, so they will go into either The mains outlet (socket outlet)
  • Page 13 Connections Telephone line cord Trays Insert one end of the line cord into the Attach the paper tray extension. socket on the back of the machine Pull the paper release plate marked TEL. LINE. Insert the other forward. Insert the paper tray end into a wall telephone socket.

  • Page 14: Loading The Imaging Film

    When replacing the film, use a roll of The initial starter roll of imaging film Sharp UX-3CR imaging film. One roll included with your fax can print about can print about 95 A4 pages.
  • Page 15 Loading the Imaging Film Remove the imaging film cartridge Remove the new roll of imaging film from the print compartment (grasp from its packaging. the handle at the front of the Do not yet remove the band that cartridge) and turn it over. holds the rolls together.
  • Page 16 Loading the Imaging Film Insert the large gear into the large Rotate the large gear toward you holder on the imaging film cartridge until the film is taut. (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.
  • Page 17 Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, FILM END Loading Printing Paper. Use the following imaging film, which FUNCTION is available from your dealer or retailer: Sharp UX-3CR Imaging Film INITIALIZE FILM START/MEMORY...

  • Page 18: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: 60 for paper from 60 to 75 g/m 50 for paper from 75 to 90 g/m Insert the stack of paper into the Fan the paper, and then tap the tray, print side down.
  • Page 19 Loading Printing Paper Push the paper release plate back Your fax has been set at the factory down. to print at normal contrast. Depending on the type of paper If the paper release plate is not you have loaded, you may find that pushed down, paper feed errors you obtain better print quality by will result.

  • Page 20: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the Once you enter this information, telephone number of your it will automatically appear at fax.
  • Page 21 Up to 24 characters can be entered. Example: SPEAKER SHARP = 77777 444 22 7777 SPACE = (Example) To insert a space between digits, press the # key. To insert a "+", press the * key.
  • Page 22 Entering Your Name and Fax Number Press the START/MEMORY key to save your name in memory. START/MEMORY The display will show: SECURITY SELECT Press the STOP key to return to the date and time display. STOP...

  • Page 23: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key FUNCTION key Enter a two-digit number for the day ("01"...
  • Page 24 Setting the Date and Time Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). Example: 9:25 Press the START/MEMORY key to start the clock. START/MEMORY The display will show: JUNK FAX # MODE Press the STOP key to return to the date and time display.

  • Page 25: Selecting The Reception Mode

    Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: Setting the reception mode TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also Press the RECEPTION MODE key be received;...

  • Page 26: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) DOWN SPEAKER key RINGER: HIGH...

  • Page 27: Using The Answering Machine

    2. Using the Answering Machine The UX-485's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out.
  • Page 28 Recording an Outgoing Message To listen to the outgoing When finished, replace the message handset. To listen to the outgoing message, follow Steps 1 through 3 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it.

  • Page 29: Operating The Answering Machine

    PLAY/SKIP key down for at least two seconds. When the reception mode is set to A.M., the UX-485 will answer incoming calls after two rings if it has The messages will play. received at least one incoming...

  • Page 30: Erasing Received Messages

    Operating the Answering Machine Using the REC/MEMO key To move back to the previous message, press the REPEAT key You can use the REC/MEMO key to within 3 seconds of the beginning of record telephone conversations and the current message. messages for other users of the UX- 485.
  • Page 31 Operating the Answering Machine Date and time of ICMs Press the STOP key. You can check the date and time of your received messages by pressing STOP the panel keys as shown below. The dates and times are also Note: The recorded dates and times shown in the Message List, which are cleared each time you erase the can be printed out as described in...

  • Page 32: Optional Answering Machine Settings

    If desired, you can change happens: this setting to 15, 30, or 60 seconds. Automatic fax reception NO: The UX-485 will answer after 20 rings, Press these keys: after which it will wait to receive a FUNCTION remote command. Most callers will hang up before it answers;...
  • Page 33 Optional Answering Machine Settings OGM only mode Press these keys: If needed, you can turn off recording of incoming messages. In this case, FUNCTION your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic Press 2 ON A.M.

  • Page 34: Transfer Function

    Transfer Function Transfer Function The Transfer function is used to make the UX-485 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.
  • Page 35 Transfer Function Recording the transfer Turning the Transfer function message on and off The transfer message plays when you answer the telephone, and Press these keys: informs you that the call is a transfer call. It can be up to 15 seconds long. FUNCTION To record a transfer message, follow the steps described in Recording an...

  • Page 36: Override Ringing

    This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the UX-485 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
  • Page 37 He or she must re-enter the correct code within 10 seconds or the line will be disconnected. The UX-485 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

  • Page 38: Remote Operations

    Remote Operations Remote Operations You can call the UX-485 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number...
  • Page 39 485 for remote operation when the reception mode is set to FAX. In this case, call the UX-485, press the "#" key immediately after it answers, and then continue from Step 2 below. Press the STOP key.
  • Page 40 If you want following section, Other remote the UX-485 to resume normal operations. operation immediately, press "*" twice before hanging up (in some cases, particularly when the...

  • Page 41: Other Remote Operations

    Remote Operations Comments: Other remote operations When a remote command is After listening to your messages, you accepted by the machine, you will can do any of the operations hear one beep. If an incorrect described below by pressing the command is entered, you will hear appropriate keys on the telephone.
  • Page 42 Remote Operations Recording a new outgoing Changing the transfer message telephone number Press "4" and "*" on the Press "9", "0", and "#" on the telephone. telephone. After you hear a short beep, enter When you hear a short beep, speak the new telephone number.
  • Page 43 To turn off OGM only mode, press "1", "2", and "#". You can record a "memo" for yourself or other users of the UX-485. The memo will be played back when incoming messages are listened to. Press "*" and "#" on the telephone.

  • Page 44: Sending Documents

    3. Sending Documents Transmittable Documents Size and weight Note: Letters or graphics on the edges of a document will not be scanned. The size and weight of documents that you can load in the document feeder depend on whether you load Letters in one page at a time or several pages the shaded...

  • Page 45: Loading The Document

    Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 46 Loading the Document Removing a document from the feeder Close the operation panel, making sure it clicks into place. If you need to remove a document from the feeder, open the operation panel. Click! Important! Do not try to remove a document without opening the operation panel.

  • Page 47: Resolution And Contrast

    Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution You must adjust the setting is STANDARD settings each time you and the default contrast don't want to use the setting is AUTO.
  • Page 48 Resolution and Contrast Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

  • Page 49: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. If a person answers, you can talk with them through the handset before sending the fax.

  • Page 50: Using The Redial Key

    Sending a Fax by Normal Dialling Using the REDIAL key When you hear the reception tone, You can press the REDIAL key to press the START/MEMORY key. redial the last number dialled. To Replace the handset if you used it. send a document, proceed from Step 4 of Normal Dialling.

  • Page 51: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.
  • Page 52 Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Enter the fax or voice number by Dialling pressing the number keys (max. of 32 digits including pauses). Press these keys: FUNCTION PQRS WXYZ FAX/TEL # MODE Press 1 to select SET.
  • Page 53 SPEAKER the first letter to advance the key pressed before dialling. cursor. Example: SPEAKER SHARP = 77777 444 22 7777 Clearing numbers SPACE = Press these keys: FUNCTION FAX/TEL # MODE Press 2 to select CLEAR.
  • Page 54 Sending a Fax by Automatic Dialling Making changes Press the START/MEMORY key. To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make START/MEMORY changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, Return to Step 3 to clear another...

  • Page 55: Rapid Key Dialling

    Sending a Fax by Automatic Dialling Rapid Key Dialling Speed Dialling If the number you want to dial has Speed Dialling can be used to dial been stored for Automatic Dialling as any number that has been stored for a Speed Dial number from 01 to 05, Automatic Dialling.

  • Page 56: Direct Keypad Dialling

    Sending a Fax by Automatic Dialling Check the display. If the name or Enter the number of the receiving number shown is correct, press the machine by pressing the numeric START/MEMORY key. (If not, keys. press the STOP key and then repeat Step 2.) PQRS WXYZ...
  • Page 57 Sending a Fax by Automatic Dialling Using the SEARCH/R key Enter the first letter of the stored If you don't remember the Rapid Key name by pressing the appropriate or Speed Dial number in which you number key (the key which have stored a particular fax number, corresponds to the required letter) you can search for the number by...

  • Page 58: Automatic Redialling

    Sending a Fax by Automatic Dialling Automatic redialling Press the # key or the * key to If you use automatic dialling scroll through the names (numbers (including Direct Keypad Dialling) if you pressed 0). Stop when the and the line is busy, the machine will desired name appears in the automatically redial the number.

  • Page 59: Receiving Documents

    4. Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

  • Page 60: Using Fax Mode

    Receiving Documents Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE A.M. TEL/FAX When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes. 2 rings Fax reception You can change the number of rings on which the machine answers calls by...

  • Page 61: Using A.m. Mode

    Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL/FAX A.M. In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

  • Page 62: Using Tel Mode

    Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line. Answering with the fax's handset If the other party first talks and then...
  • Page 63 Receiving Documents Answering with an extension Comments: phone Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. Answer the extension phone when If you have set Option Setting 12 to it rings.

  • Page 64: Reception Ratio

    Receiving Documents 2 in 1 Print Reception Ratio To save paper, you can have the size The fax has been set at the factory to of your incoming faxes reduced by automatically reduce the size of 55%. This will allow you to receive, for received documents to fit the size of example, a 2-page document on one the printing paper.
  • Page 65 Receiving Documents Press 1 to turn automatic reduction on, or 2 to turn it off. AUTO 100% If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full).

  • Page 66: Substitute Reception To Memory

    Receiving Documents Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER &...

  • Page 67: Making Copies

    5. Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. If you are only making one copy of Load the document(s) face down.
  • Page 68 Making Copies Copy Cut-off If you are making one copy per When making a copy of a document original, press the START/ that is longer than the printing paper, MEMORY key. If you are making use the copy cut-off setting to select multiple copies per original, enter whether the remaining part of the the number of copies per original (if...

  • Page 69: Making Telephone Calls

    6. Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. To make or receive a phone call, the power must be on. Pick up the handset or press the Speak with the other party when SPEAKER key.

  • Page 70: Chain Dialling

    Making Telephone Calls Chain Dialling Issuing tone signals After lifting the handset, you can dial If you are on a pulse dial line, you can any combination of Normal Dialling, use the "*" key to temporarily issue Rapid Key Dialling and Speed Dialling tone signals when you press the numbers.

  • Page 71: Transferring Calls

    Making Telephone Calls Making enquiry calls Transferring calls During the telephone conversation, During the telephone conversation, press the SEARCH/R key. This press the SEARCH/R key. This puts the other party on hold. puts the other party on hold. SEARCH SEARCH When you hear the dial tone, dial When you hear the dial tone, dial the number of the third party for the...

  • Page 72: Special Functions

    7. Special Functions Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines.

  • Page 73: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.
  • Page 74 Cover Sheet Selecting a header message (optional) Select a message by entering a number from 1 to 4: When the cover sheet function is turned on, you can also select a 1: URGENT message which will appear as a 2: IMPORTANT header at the top of the cover sheet.

  • Page 75: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P .01", "P .02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P .

  • Page 76: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
  • Page 77 Blocking Reception of Unwanted Faxes Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or...

  • Page 78: Sending Documents From Memory

    Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
  • Page 79 Sending Documents From Memory If the memory becomes full... Press the START/MEMORY key if If the memory becomes full while the you entered a Speed Dial number document is being scanned, or a full number. MEMORY IS FULL will appear in the display.

  • Page 80: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

  • Page 81: Polling Security

    Polling (Requesting a Fax Transmission) Polling security Storing and clearing fax numbers for polling Polling Security allows you to prevent permission unauthorized polling of your machine. When this function is turned on, You can store up to 10 fax numbers polling will only take place when the in your machine's list of permitted fax number of the polling fax machine...
  • Page 82 Polling (Requesting a Fax Transmission) Enter the fax number (max. of 20 digits). PQRS WXYZ Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) another number, or press STOP to exit. STOP Step 3 or...

  • Page 83: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

  • Page 84: To Cancel An Operation

    Timer Operations To cancel an operation Adjust the resolution and/or If you need to cancel an operation contrast if desired (skip to the next after it has been set, follow the steps step if you don't want to change below. settings).

  • Page 85: Option Settings

    8. Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION FUNCTION and 4, then press * or # to...
  • Page 86 Option Settings Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes.
  • Page 87 Option Settings Setting 6: REMOTE RECEPTION SELECT If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone.
  • Page 88 Option Settings Setting 8: PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL/ FAX. Enter a number from 1 to 4 as follows: 1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds...
  • Page 89 Option Settings Setting 10-2: PBX SELECT This sets the mode used for connecting calls from a PBX to an outside line. Refer to your PBX manual or consult your supplier for the correct setting. Make the selection by entering a number from 1 or 2 as follows: 1:ID 2:FLASH Initial setting: 1...
  • Page 90 Option Settings Setting 12: FAX SIGNAL RECEIVE Your fax is will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem.
  • Page 91 Option Settings Setting 15: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. Initial setting: 2 FUNCTION until display Press...

  • Page 92: Printing Reports And Lists

    9. Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Printing a list Activity Report This report shows information on...
  • Page 93 Printing Lists Explanation of headings SENDER/ The fax number of the other machine involved in the transaction. In the case of a transmission, the number RECEIVER dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

  • Page 94: Timer List

    Printing Lists Timer List Print Setup List This list shows the timer operations This list shows the current status of which are currently set. the printing settings accessed by pressing the FUNCTION key and the Telephone Number List 6 key. Transaction Report This list shows the fax and voice numbers which have been stored for...

  • Page 95: Maintenance

    10. Maintenance Fax print head Open the operation panel (grasp Clean the printing head frequently to the finger hold and pull up), and assure optimum printing then pull the release on the right performance. side of the machine forward to open the print compartment cover.
  • Page 96 Maintenance Wipe the print head and roller with Close the print compartment cover isopropyl alcohol. (press down on both sides to make sure it clicks into place), and then close the operation panel. Roller Print head Caution! Do not use benzene or thinner. Avoid touching the print head with hard objects.

  • Page 97: The Housing

    Maintenance Make sure that all dirt and stains Pull the paper release plate toward (such as correcting fluid) are removed, as dirt and stains will you, reinsert the paper in the paper cause vertical lines on transmitted tray, and then push the paper images and copies.

  • Page 98: Troubleshooting

    11. Troubleshooting Problems and Solutions Line error Problem Check and remedy LINE ERROR appears in • Try the transaction again. If the error persists, check the display and/or a the following: transaction report is printed out with COM. E- and a •...
  • Page 99 • If the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages.
  • Page 100 Problems and Solutions General print quality is • It is important to select a paper that is appropriate for poor. the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

  • Page 101: General Problems

    Problems and Solutions General problems Problem Check and remedy Information cannot be • Make sure the fax is plugged in and the imaging film programmed in the fax. and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1.

  • Page 102: Messages And Signals

    Messages and Signals Messages and Signals Display messages. A.M. TRANSFER The answering machine's transfer function has been turned on as explained in Transfer Function in Chapter CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray.
  • Page 103 Messages and Signals MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory in Chapter 4).

  • Page 104: Audible Signals

    Messages and Signals The SEARCH/R key has been pressed. Press # or * to SEARCH DIAL search for an automatic dialling number, or press STOP to return to the data and time display. (See Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3.) SET PAPER &/ Check the printing paper.

  • Page 105: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document Close the operation panel, making If the original document doesn't feed sure it clicks into place. properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key.
  • Page 106 Clearing Paper Jams Open the operation panel (grasp Gently pull the jammed paper out of the finger hold and pull up), and the machine, making sure no torn then pull the release on the right pieces of paper remain in the print side of the machine forward to compartment or rollers.
  • Page 107 Clearing Paper Jams Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/ MEMORY key.

  • Page 108: Quick Reference Guide

    Quick Reference Guide INSTALLATION ENTERING YOUR NAME AND NUMBER Note: Imaging film and paper must be loaded to perform the following operation. FUNCTION 1. Press: Display shows: OWN NUMBER SET T E L S E T T E 2. Press: L I N START/MEMORY 3.

  • Page 109: Receiving Faxes

    Quick Reference Guide SETTING THE DATE AND TIME SENDING DOCUMENTS Note: Imaging film and paper must be loaded Place your document (up to perform the following operation. to 10 pages) face down in the document feeder. Press: FUNCTION Display shows: DATE &...

  • Page 110: Index

    Index Document sizes Document, maximum scanning size A.M. Program List A.M. reception mode Activity Report ECM (Error Correction Mode) Automatic printing Extension telephone Anti Junk Fax 74, 88 Using Anti Junk Number List Audible signals Auto cover sheet 71, 89 Automatic dialling FAX reception mode Automatic dialling, storing numbers...
  • Page 111 Index Messages Reception mode key Checking date and time Reception Ratio setting Erasing Redial key Listening to Redialling Listening to remotely Remote code number Setting allowed time Remote operations Remote Reception Select Removing original document Repeat key Normal Dialling Resolution Number keys Resolution key Number of rings in FAX and TEL/FAX...
  • Page 113 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2.

  • Page 114: Remote Commands

    REMOTE COMMANDS • FAX RECEPTION MODES • PLAYBACK A.M. mode ......8 1 # Play messages ....7 # FAX mode......8 2 # Move backward/repeat..2 # TEL mode ......8 3 # Skip forward ...... 5 # Stop ........0 # TEL/FAX mode ....
  • Page 115 SHARP CORPORATION PRINTED IN SPAIN (TINSE4206FFEZ)

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