Sharp FO-1660M Operation Manual
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Sharp FO-1660M Operation Manual

Sharp FO-1660M Operation Manual

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FO-1660M
OPERATION MANUAL
1. Installation
2. Initial Settings
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Answering Machine Connection
8. Special Functions
9. Optional Settings
10. Printing Reports and Lists
11. Maintenance
12. Troubleshooting
MODEL
MULTIFUNCTION
FACSIMILE

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  • Page 1 MODEL FO-1660M MULTIFUNCTION FACSIMILE OPERATION MANUAL 1. Installation 2. Initial Settings 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Answering Machine Connection 8. Special Functions 9. Optional Settings 10. Printing Reports and Lists 11. Maintenance...
  • Page 2 MAINS PLUG WIRING INSTRUCTIONS  This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.  In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below. DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.  If you are not sure how to do this, get help from a qualified electrician.  IMPORTANT The wires in this mains lead are coloured in accordance with the following code: GREEN-AND-YELLOW: Earth                                             BLUE: Neutral                                          BROWN: Live                                                As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows: The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol      , or coloured green or green-and-yellow. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black. The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red. This apparatus must be protected by a 13A fuse in the mains plug or distribution board. "WARNING: THIS APPARATUS MUST BE EARTHED"   This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Ger‰ t entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit ƒnderung 93/68/EWG. Ce matÈriel rÈpond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiÈes par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillÊ g nr. 93/68/EEC. Questí  apparecchio  Ë  conforme  ai  requisiti  delle  direttive  89/336/EEC  e  73/23/EEC,  come  emendata  dalla  direttiva 93/68/EEC.
  • Page 3 Quick Reference Guide Note:   Steps which are optional are enclosed in a dotted frame:    Transmitting documents   Lift handset Load Normal  Dialling RESOLUTION Dial (press document   SPEAKER press     numeric keys)   START Wait for Hang up   reception tone   Load START Direct  Keypad Dial (press RESOLUTION document   numeric keys)   Dialling Rapid  Key  Dialling Load Press Rapid SHIFT RESOLUTION Key   document   Enter Speed Dial Load Speed  Dialling SPEED DIAL START RESOLUTION...
  • Page 4 Quick Reference Guide FUNCTION key menu   The following chart shows the layout of the functions and settings accessed by pressing the FUNCTION FUNCTION  key. First press the   key, the appropriate numeric key as shown, and then "#" or "*" until the desired setting appears.   Instructions for making each setting appear in the display. If you have any difficulty, refer to the de- tailed instructions on the page shown below the setting.   FUNCTION Optional Settings   Listing Mode   Entry Mode   Timer Mode   Fine Resolution Polling (76)   Fax/Tel Activity Report Send Mode Priority (73)   Numbers for (77)   (66)   Auto Cover Auto Dialling Number of Rings in Sheet (77)   Timer List (80)   Poll Mode (26)   FAX Mode (73)   (66)   Activity Telephone Own Number Recall Interval (74)   Report (77)   Number List (81)   and Name Set (20)  ...
  • Page 5 Quick Reference Guide Print Set-up    Receive Unit Page Count  Program/Group   Cover Sheet   (25) (35) Cover Sheet Program Entry Initialize Film (5)   Header (34)   Mode (68)   Reception Ratio Group Entry (44)   Mode (29)   2 in 1 Print (44)   Paper Type Set (16)   Copy Cut-off (47)
  • Page 6 Fax operations can be performed either from the operation panel of the FO-1660M, or from your computer using the provided Multifunction Interface software.
  • Page 7 Regulatory information  This facsimile machine is only designed to operate in the country where approved. Your Sharp FO-1660M Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling.
  • Page 8 Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone(s) Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted. Series connection When connected via series apparatus, difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations.

  • Page 9: Table Of Contents

    Table of Contents Installation Unpacking Checklist ........1 Loading the Imaging Film .
  • Page 10 Answering Machine Connection Preparations..........51 Using the Connection .

  • Page 11: Installation

    1  Installation  Unpacking Checklist  After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer. Rapid key labels  Paper tray cover  Operation manual  British Telecom Paper tray  fax book card  Handset lead  Handset  Telephone line cord  3 gears and 1 flange  Emergency labels  Sample Multifunction imaging film  Interface kit (two cables, PC Interface box,...

  • Page 12: Loading The Imaging Film

    Chapter 1    Installation Loading the Imaging Film The printer unit in your fax creates printed text and images by applying heat to the imaging film, which causes ink to be transferred from the film to the page. Follow the steps below to install or replace the imaging film. Press the release button marked OPEN and open the print compartment cover.
  • Page 13 Chapter 1    Installation Take the new film out of its package, and insert two of the gears provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool.
  • Page 14 Chapter 1    Installation Pull the empty spool toward the back of the compartment, unwinding the film as you pull. Insert the empty spool into the back of the compartment so that the gear and the flange fit into the slots on the sides of the compartment.
  • Page 15 Chapter 1    Installation Close the print compartment cover, mak- ing sure it clicks into place. Caution! Close the cover slowly to make sure it doesn’t pinch your fingers. If you replaced the film, initialize the new film by pressing the FUNCTION key, the "6" key, and the "#" key on the FUNCTION operation panel.

  • Page 16: Connections

    Chapter 1    Installation Connections  Power lead  Plug the power lead into a 230 V, earthed (3-prong) AC outlet. The fax does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead. Important: Whenever you unplug the power lead, disconnect the fax ma- chine from the telephone network first.
  • Page 17 Chapter 1    Installation Comments: Your fax is set for tone dialling. If you are on a pulse dial line, you must reset the fax for pulse dialling. This is done by resetting Option Setting 8 as described in Chapter 9, "Optional Settings". If you are connecting the fax to a PBX, you may need to reset the fax to the appropriate recall mode for the PBX.
  • Page 18 Chapter 1    Installation Connecting an answering machine  If desired, you can connect an answering machine to your fax. This will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 7. To connect an answering machine, remove the seal covering the socket marked TEL.
  • Page 19 Chapter 1    Installation Connecting the fax to your computer  The Multifunction Interface kit which comes with your fax machine allows you to use your fax as a printer and scanner, and lets you perform fax operations from your computer via the fax modem in your fax machine. Follow the steps below to connect the PC Interface box and cables.

  • Page 20: Installing The Multifunction Interface Software

    (TM) You must be running Microsoft Windows 3.1 or higher, or Windows ’95 to install the Sharp Multifunction Interface as a Windows application. For general information on installation and management of Windows’ applications, refer to your Microsoft Windows User’s Guide.
  • Page 21 The default and recommended) name for the directory is given as Sharp. If Sharp is used as the directory name, no action is required. The default drive is displayed as "C:\". However, you may select the Browse button to choose any other drive.
  • Page 22 All changes will now be in effect and you will be able to successfully run your Multifunction Interface software. After your Sharp Multifunction Interface install is complete, you will return to the main installation screen. You now have the opportunity to try out the Xerox TextBridge Pro enhanced OCR program included on your Sharp Multifunction Interface CD-ROM.

  • Page 23: Attachments

    Chapter 1    Installation Attachments Insert the paper tray into the back of the fax as shown. If desired, attach the original document support by inserting the ends into the holes in the bottom of the fax as shown.

  • Page 24: Loading Printing Paper

    Chapter 1    Installation Loading Printing Paper The paper tray holds the paper on which received documents and copies are printed. Up to 200 sheets of A4-size paper from 60 to 80 g/m can be loaded in the tray. Less sheets can be loaded when using heavier paper. The maximum al- lowed paper weight is 90 g/m Note: When receiving or copying documents, do not allow more than 100 pages to collect in the received document outlet.
  • Page 25 Chapter 1    Installation Pull the paper release plate toward you and insert the stack of paper into the tray, print side down. If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.
  • Page 26 Chapter 1    Installation Your fax has been set at the factory to FUNCTION print on regular paper. If you have loaded high quality thermal transfer pa- per, you must change this setting to HIGH QUALITY. Press the FUNC- TION key, the "6" key, the "*" key two times, and then press "1"...

  • Page 27: Initial Settings

    Initial Settings Setup Guide Before you can begin using your fax, there are some settings that must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax.

  • Page 28: A Look At The Operation Panel

    Chapter 2    Initial Settings A Look at the Operation Panel Before you make the settings, take a moment to familiarise yourself with the operation panel. REDIAL  key SPEED  DIAL  key Press this key to Press this key to automatically redial dial a 2-digit Speed the last number Dial number. dialled.  SPEED DIAL Number  keys REDIAL Use these keys to dial numbers, and enter numbers and letters PQRS WXYZ SEARCH during number/name storing procedures.
  • Page 29 Chapter 2    Initial Settings VOLUME  keys Press these keys to adjust the volume of SPEAKER the speaker when the   key has been pressed, or the volume of the ringer at all other times. Display This displays various RESOLUTION  key messages during operation Press this key to and programming. adjust the resolution MEMORY  key and contrast before Press this key to FUNCTION  key sending or copying a scan a document Press this key to document. into memory before select various transmitting it. special functions. Rapid  Dial  Keys Press one of these keys to dial a fax or voice number automatically. To dial the bottom number on a Rapid Key, press the SHIFT SHIFT...

  • Page 30: Entering Your Name And Fax Number

    (Example) key. To insert a "+", press the "*" key.) START Press the START key. (Example: SHARP) Note that there are letters marked above each of the number keys. Enter your name by pressing the appropriate num- ber key for each letter several times until the letter appears in the display.

  • Page 31: Entering Letters For Names

    Chapter 2    Initial Settings Entering Letters for Names Names are programmed by pressing the numeric keys. You will notice that let- ters are indicated above each of the number keys "2" through "9". To enter a let- ter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, followed by the letters in the order indicated above the key).
  • Page 32 Chapter 2    Initial Settings Symbol list To enter a symbol from the list below, press the "#" key or the "*" key repeat- edly until the desired symbol appears. #   * .  /  !  "  #  $  %  &  í  (  )  +  +  ,  -  :  ;  <  =  >  ?  @  [  •   ]  ^  _  p  {  |  } Example The following is an example of entering the name "ABC Co. #1". The cursor in the display is indicated below by a rectangle: Step Press these keys: Display...

  • Page 33: Setting The Date And Time

    Chapter 2    Initial Settings Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the opera- tion panel as shown below. To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

  • Page 34: Selecting The Reception Mode

    Chapter 2    Initial Settings Selecting the Reception Mode  Your fax has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also re- ceive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.
  • Page 35 Chapter 2    Initial Settings Selecting the receiving unit  If you have connected the fax machine to a personal computer with the provided Multifunction Interface box, you can choose whether to have incoming faxes re- ceived by the fax machine or by your computer. The initial setting is FAX (re- ception by the fax machine).

  • Page 36: Storing Numbers For Automatic Dialling

    Chapter 2    Initial Settings Storing Numbers for Automatic Dialling Automatic dialling is a quick and convenient way of dialling which is performed by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key and entering a 2-digit number (Speed Dialling). Automatic dialling can be used for both fax transmissions and voice calls. To use automatic dialling, you must first store the full number in your fax and as- sign a 2-digit Speed Dial number to it.
  • Page 37 (max. of 32 digits in- cluding pauses). (Example) START Press the START key. (Example: SHARP) Enter the name of the location or party by pressing the appropriate number key for each letter several times until the let- ter appears in the display (max. of 20 characters).
  • Page 38 Chapter 2    Initial Settings Clearing numbers FUNCTION Press the keys shown at right. FAX/TEL. # MODE will appear in the display. Press "2" to select CLEAR. Enter the Speed Dial number that you want to clear by pressing the number (Example) keys. Press the START key. START Return to Step 3 to clear another num- STOP...
  • Page 39 Chapter 2    Initial Settings Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the ap- propriate Group Key once. They are convenient for the Broadcasting function, which is used to transmit a document to a group of fax machines. Rapid Keys 18/G1 and 19/G2 can be programmed as Group Keys.

  • Page 40: Volume Adjustment

    Chapter 2    Initial Settings Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel. Speaker The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display.

  • Page 41: Sending Documents

    Sending Documents Transmittable Documents Your fax can transmit most standard office documents. Specific guidelines are as follows: Size and weight The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once. One sheet at a time: 52 g/m  ...

  • Page 42: Loading The Document

    Chapter 3    Sending Documents Loading the Document Up to 20 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom. If you need to send or copy more than 20 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.

  • Page 43: Optional Transmission Settings

    Chapter 3    Sending Documents Optional Transmission Settings If desired, there are several transmission settings which are possible before dialling and transmitting the document. Note: To make the settings, the document must first be loaded in the feeder. Resolution Your fax has four resolution settings. If you do not make a setting, the fax will automatically send the document in STANDARD resolution.
  • Page 44 Chapter 3    Sending Documents Cover Sheet You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialling number is used.
  • Page 45 Chapter 3    Sending Documents Batch Page Numbering (Page Counter) This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.

  • Page 46: Dialling And Transmission

    Chapter 3    Sending Documents Dialling and Transmission Once you have loaded the document and made any desired contrast/resolution settings, you are ready to dial the number of the receiving fax machine and trans- mit the document. There are several ways of dialling, and you can select the one which best suits your needs.
  • Page 47 Chapter 3    Sending Documents When you hear the reception tone, press COPY/ START HELP STOP the START key. Replace the handset if you used it. When transmission is completed, the fax will beep. Direct Keypad Dialling If you do not need to talk with the other party before sending the fax, you can just dial;...
  • Page 48 Chapter 3    Sending Documents Rapid Key Dialling If the number you want to dial has been stored for automatic dialling as a Speed Dial number from 01 to 38 (see "Storing Numbers for Automatic Dialling" in Chapter 2), you can dial it by pressing the corresponding Rapid Key. (If the Speed Dial number is from 20 to 38, press the SHIFT key and then press the Rapid key.) SHIFT...
  • Page 49 Chapter 3    Sending Documents Using the SEARCH/R key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.
  • Page 50 Chapter 3    Sending Documents Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, your fax will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes. To stop automatic redialling, press the STOP key. If desired, you can change the number of times the fax redials with Option Setting 4, and the interval at which redialling takes place with Option Set- ting 3.

  • Page 51: Receiving Documents

    Receiving Documents Using FAX mode When the reception mode is set to FAX (press the RECEPTION MODE key until the arrow in the display points to FAX), your fax automatically answers all calls on 1 ring and receives the incoming documents. You can change the number of rings after which the fax answers incoming calls by changing Option Setting 2 (see "Optional settings"...
  • Page 52 Chapter 4    Receiving Documents Receiving documents on an extension phone If you hear a fax tone when you answer an extension phone, wait until your fax answers with a pronounced, high-pitch tone, and then hang up. Your fax will automatically receive the document. If your fax does not respond within 5 seconds, noise on the line may be pre- venting it from detecting the fax tone.
  • Page 53 Chapter 4    Receiving Documents Using TEL/FAX mode When the reception mode is set to TEL/FAX (press the RECEPTION MODE key until the arrow in the display points to TEL/FAX), your fax automatically answers all calls on 1 ring. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
  • Page 54 Chapter 4    Receiving Documents 2 in 1 Print To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper).

  • Page 55: Making Copies

    Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier. The default resolution for copying is SUPER FINE. If you are making multiple copies of more than one original, you can choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY).
  • Page 56 Chapter 5    Making Copies Sort Multi Press "1" (MULTI COPY) if you don’t want the copies sorted, or "2" (SORT COPY) if you want them sorted. Enter the desired number of copies with the numeric keys. If the desired number of copies is from 1 to 9, enter "0"...
  • Page 57 Chapter 5    Making Copies Copy Cut-off When making a copy, your fax has been set at the factory to not print the re- maining part of a document if the document is longer than the printing paper. If you want your fax to always print the remaining part of the document on a sec- ond page, follow the steps below.

  • Page 58: Making Telephone Calls

    Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. To make or receive a phone call, the power must be on. Pick up the handset or press the SPEAKER SPEAKER key. Listen for the dial tone. Dial the number using one of the follow- ing methods: Normal Dialling: Enter the full tele-...
  • Page 59 Chapter 6    Making Voice Calls Using the SEARCH/R key You can use the SEARCH/R key to search for a Rapid Key or Speed Dial num- ber. First search for the number as described in "Using the SEARCH/R key" in "Dialling and Transmission" in Chapter 3, then pick up the handset or press the SPEAKER key.
  • Page 60 Chapter 6    Making Voice Calls Note: To perform PBX operations, Option Setting 14 must be set to the appro- priate recall mode for your PBX (see Chapter 9, "Optional Settings"). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 14 must be set to time-break recall.

  • Page 61: Answering Machine Connection

    Answering Machine Connection Preparations If you have connected an answering machine to your fax as described in "Con- nections" in Chapter 1, you can receive both voice messages and fax transmis- sions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M.

  • Page 62: Using The Connection

    Chapter 7    Answering Machine Connection Using the Connection  1  RECEPTION Set the reception mode of your fax to MODE A.M. by pressing the RECEPTION MODE key. 2  Set your answering machine to auto an- swer. Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.
  • Page 63 Chapter 7    Answering Machine Connection How the answering machine mode operates  While you are out, all of your incoming calls will be answered by your answer- ing machine and its outgoing message will play. Voice callers can leave a mes- sage. During this time, your fax machine will quietly monitor the line. If your fax machine detects a fax tone or a duration of silence equal to four seconds (called "Quiet Detect Time"), it will take over the line and begin reception.
  • Page 64 Chapter 7    Answering Machine Connection If it doesnít work  If the connection doesn’t operate properly, first make sure that the answering ma- chine is properly connected to the fax. One end of the answering machine line should be inserted in the "TEL. SET" socket on the fax (or another wall line socket), and the other end in the answering machine’s telephone line socket.

  • Page 65: Optional A.m. Connection Settings

    Chapter 7    Answering Machine Connection Optional A.M. Connection Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds.
  • Page 66 Chapter 7    Answering Machine Connection Select Auto Receive When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This en- sures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

  • Page 67: Special Functions

    Special Functions Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 16 to YES as de- scribed in Chapter 9, and then enter the fax numbers from which you do not want to receive faxes as shown below.
  • Page 68 Chapter 1    Special Functions Enter the fax number (max. of 20 digits). (Example) Press the START key. START STOP Return to Step 3 to enter (or clear) an- Step  3 or other number, or press STOP to exit.

  • Page 69: Memory

    Chapter 8    Special Functions Memory Your fax has a memory which can be used to temporarily store both incoming and outgoing documents. Approximately 37 pages of average content (based on ITU-T Test Chart #1 at standard resolution) can be held in memory if they are all going to be transmitted (25 pages if Option Setting 20, Error Correction Mode, is set to YES), or 30 pages if they are all received (27 pages if Option Setting 20 is set to YES).
  • Page 70 Chapter 8    Special Functions Press the START key if you entered a Speed Dial number or a full number. START The document will be scanned and stored in memory. Your fax will then dial the receiving machine and trans- mit the document (redialling will be done automatically if necessary).

  • Page 71: Broadcasting

    Chapter 8     Special Functions Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then en- ter the numbers of the receiving machines. The document will be transmitted to each location.
  • Page 72 Chapter 8     Special Functions Press the START key. Transmission will begin. START A Transaction Report is automatically printed out after Broadcasting is com- pleted. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communica- tion error code.

  • Page 73: Polling (Requesting A Fax Transmission)

    Chapter 8    Special Functions Polling (Requesting a Fax Transmission) Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others.
  • Page 74 Chapter 8    Special Functions Being polled (polling standby) To let another fax machine poll your fax, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your fax and acti- vates polling. Automatic reception is possible whilst your fax is on polling standby.
  • Page 75 Chapter 8    Special Functions Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax’s list of permitted numbers. Press the keys shown at right. FUNCTION ENTRY MODE will appear in the dis- play. Press the "#" key four times. PASSCODE # MODE will appear in the display.

  • Page 76: Timer Operations

    Chapter 8    Special Functions Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.
  • Page 77 Chapter 8    Special Functions Enter the Speed Dial number of the re- ceiving fax machine. If this is a polling operation, go to (Example) Step 9. START Press the START key. Adjust the resolution and/or contrast RESOLUTION (skip this step if you don’t want to change settings).

  • Page 78: Entering And Using Programs

    Chapter 8    Special Functions Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key cannot be used if it is already being used for Rapid Key Dialling.
  • Page 79 Chapter 8    Special Functions START Press the START key. Press the "#" key or the "*" until the de- sired operation appears in the display. The operations will appear in the follow- ing order: Transmission ("SEND") Polling Broadcasting Press the START key and then continue START with the specific procedure for your op- eration (see the following pages).
  • Page 80 Chapter 8    Special Functions Enter the Speed Dial number of the re- ceiving fax machine. (Example) START Press the START key. If desired, set the resolution and/or con- RESOLUTION trast by pressing the RESOLUTION key (otherwise, skip this step). Press the START key and then the STOP START STOP key.
  • Page 81 Chapter 8    Special Functions Broadcasting (Continued from "Initial procedure".) Enter the Speed Dial numbers of the re- ceiving machines. (Example) START Press the START key. If desired, set the resolution and/or con- RESOLUTION trast by pressing the RESOLUTION key (otherwise, skip this step). Press the START key and then the STOP START...
  • Page 82 Chapter 8    Special Functions Using a Program key A programmed operation is performed as follows: Load the document. Press the appropriate Program Key. 16/P1 (Example) Note: A maximum of 2 timer operations can be set at any one time, including both timer operations set by pressing a Program Key and operations set as de- scribed in "Timer Operations"...

  • Page 83: Optional Settings

    Optional Settings A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below. Accessing the settings Press the keys shown at left.
  • Page 84 Chapter 9    Optional Settings Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Press "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15 minutes. Initial setting: "05"...
  • Page 85 Chapter 9    Optional Settings Note: All telephone lines accept pulse dialling but only modern types of exchange systems accept tone. To check your line type lift the receiver as if to make a telephone call and attempt dialling in the tone dial mode. If after dialling a digit you find that the dial tone has been removed from the line, you are on a tone dial line.
  • Page 86 Chapter 9    Optional Settings Setting 12: OFF HOOK HOLD TIME This setting can be used to make the fax automatically take over the line a set number of seconds after an answering machine connected to the fax answers. Set the number of seconds by entering a 3-digit number ("001" to "255"), or enter "000"...
  • Page 87 Chapter 9    Optional Settings Setting 18: AUTO COVER SHEET Press "1" (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press "2" (NO) to turn the function off. Initial setting: "2" Setting 19: ACTIVITY REPORT AUTO PRINT OUT Press "1"...

  • Page 88: Printing Reports And Lists

    Printing Reports and Lists You can print out a variety of lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transac- tions after they are made. The lists and the report are described below. Printing out a list FUNCTION Press the keys shown at left.
  • Page 89 Chapter 10    Printing Reports and Lists Explanation of headings SENDER/ The fax number of the other machine involved in the transaction. In the case RECEIVER of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3").
  • Page 90 Chapter 10    Printing Reports and Lists Reception errors Able to recognise handshake signal, but it has errors. Line disconnected during reception. Cannot recognise the handshake signal from the transmitter side. Cannot recognise the last handshake signal from the transmitter side. Cannot recognise the handshake signal for next page from the transmitter side in the case of mode change. Cannot recognise the handshake signal for next page from transmitter side. No response from transmitter or "disconnect signal" is received at receiver side. Error occurred upon completion of reception of all pages. Error occurred when mode was changed or transmission/reception switching was performed. Error occurred during partial page or physical page reception. E-10 Error occurred after or during inquiry from the remote (transmitting) machine as to E-11 whether reception was possible or not. Error occurred during or just after fallback. E-12 Error occurred after retransmission end command was received. E-13 Error occurred after voice communication command was received. E-14 Timer list This list shows the timer operations which are currently set.
  • Page 91 Chapter 10    Printing Reports and Lists Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
  • Page 92 Chapter 10    Printing Reports and Lists Anti Junk Number List This list shows the fax numbers from which reception is not allowed. Program and Group List The top part of this list shows the programs which have been entered. The bot- tom part shows the fax numbers which have been stored in each Group Key.
  • Page 93 Chapter 10    Printing Reports and Lists Print Setup List This list shows the current status of the printing settings made by pressing the FUNCTION key and the "6" key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions.

  • Page 94: Maintenance

    Maintenance Fax print head Clean the print head frequently to ensure optimum printing performance. To clean the print head, first unplug the power lead, open the print compartment cover (press the release marked OPEN), and remove the imaging film. Wipe the print head, frame and roller with a soft cloth dampened with denatured alcohol.
  • Page 95 Chapter 11     Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmit- ted images and copies. Open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and wipe the scanning glass, white backplate, and rollers with a soft cloth.

  • Page 96: Troubleshooting

    Chapter 7, "Answering Machine Connection". Problem Check and remedy Nothing appears in the dis- Make sure the power cord is properly plugged play. into a power outlet. Connect another electrical appliance to the outlet to confirm that it has power. The fax does not respond If a beep sound is not made when you press the when you press any of its keys, unplug the power cord and then plug it back in several seconds later. keys. Make sure the power cord is properly plugged Dialling is not possible. into a power outlet as calls cannot be made or received when power is removed. Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket. Make sure that the fax is set to the correct dialling mode for your telephone line. See Option Setting 8 in Chapter 9. The power is on, but no Make sure that the receiving machine has fax transmission takes place. paper. Make sure that the telephone line cord is plugged into the "TEL. LINE" socket, and not the "TEL. SET" socket. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages. Pick up the handset and check for a dial tone. Call the receiving machine by normal (manual) dialling, and confirm its response. ...
  • Page 97 Chapter 12    Troubleshooting Automatic document Check the size and weight of the document (see feeding does not work for "Transmittable documents" in Chapter 3). transmission or copying. Nothing is printed at the Make sure that the document for transmission is receiving end. placed face down in the feeder. Make sure that the fax paper is properly loaded at the receiving machine. A distorted image is Noise on the telephone line may cause received at the other end. distortion. Try sending the document again. Make a copy of the document on your fax. If the copy is also distorted, your fax may have a problem. If the problem persists, call for service. Make sure that the telephone line cord is The power is on, but no plugged into the "TEL. LINE" socket, and not reception takes place. the "TEL. SET" socket. The printing paper may be jammed. See The printing paper does not "Clearing Jammed Printing Paper" in this come out. chapter. Make sure that the printing paper is properly loaded in your machine. Make sure that the document is loaded properly The printing paper comes in the feeder of the transmitting machine. Make out blank when you try to a copy to confirm the printing ability of your receive a document. machine. Ask the other party to send higher contrast The received document is documents. If the contrast is still too low, your faint.
  • Page 98 Chapter 12    Troubleshooting If reception or copying has been done Reception/copying is continuously for a long time, the print head may interrupted. have become overheated. Turn off the power and let it cool down. The fax may interrupt during a voice call if reception mode is set to A.M. To prevent Voice calls taken on an interruption on a tone dial extension phone, extension phone are press any three keys on the extension phone interrupted by the fax. after answering. (Note: Do not enter the code to activate fax reception.) No reception occurs when Make sure you have not run out of printing paper. polling is attempted. Make sure the transmitting machine is in automatic reception mode. If the transmitting machine has polling security, make sure that your fax number has been entered both in your fax and in the transmitting machine.

  • Page 99: Messages And Signals

    Chapter 12    Troubleshooting Messages and Signals  Display messages  COVER OPEN The printing compartment cover is open. Close it.  The original document is jammed. See the DOCUMENT JAMMED following section, "Clearing Paper Jams".  A fax has been received in memory because the imaging film needs replacement, you have run FAX RX IN MEMORY out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed.  The imaging film may need replacement. Check FILM END the film and replace it if necessary.  FUNCTION MODE The   key has been pressed.  FUNCTION Transmission or reception was not successful. LINE ERROR Press   to clear the message, and then try STOP again.  An extension phone connected to the fax is being used. Do not lift the faxís handset or attempt LINE IS IN USE transmission at this time, as this will interrupt the conversation on the extension phone.  MEMORY IS FULL The memory is full. See "Memory" in Chapter 8.  The fax is preparing or printing out a document MEMORY PRINTING from memory.  The   key has been pressed and the SPEAKER ON HOOK DIAL fax is waiting for you to dial. ...
  • Page 100 Chapter 12    Troubleshooting Audible signals  Indicates the end of transmission, Continuous tone 3 seconds reception, or copying.  5 seconds Indicates incomplete Intermittent tone (1 second on,  transmission, reception, or (3 bleeps) 1 second off) copying.  35 seconds Indicates that the handset is off Rapid intermittent tone (0.7 seconds on,  hook.  0.3 seconds off)  ...

  • Page 101: Clearing Paper Jams

    Chapter 12    Troubleshooting Clearing Paper Jams Clearing a jammed document If a document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn’t feed out, open the operation panel (grasp the front edge at the "PANEL RELEASE" mark and pull up) and pull it out gently. Clearing jammed fax paper Press the release marked OPEN and open the print compartment cover.
  • Page 102 Chapter 12    Troubleshooting Gently pull the jammed paper out of the printing compartment. Replace the imaging film, making sure that the flange goes into the rear slot on the left side of the printing compartment. Also, make sure that the right, rear gear engages with the gear below it.

  • Page 103: Specifications

    Effective scanning width: 210 mm max. Automatic document feeder: 20 sheets max. Halftone (grey scale): 64 levels * Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).
  • Page 104 (Without attachments) Weight: Approx. 4.7 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.

  • Page 105: Index

    Index Direct Keypad Dialling, 37 Display, 19 A.M. reception mode, 24, 52 Display messages, 89 Activity Report, 78 Document feeder, 32 Automatic printing, 77 Document guides, 32 Answering machine connection Document restrictions, 31 Connecting, 8 Document rollers, 85 Off Hook Hold, 56, 76 Document sizes, 31 Problems, 54 Document, maximum scanning size, 31...
  • Page 106 Index Rapid Dial Keys, 19 Letters, entering, 21 Rapid Key Dialling, 38, 48 Loading printing paper, 14 Recall interval setting, 74 Loading the document, 32 Recall times, 74 Receive Unit setting, 25 Reception mode Memory, 59 A.M. mode, 24, 52 Reception, 60 FAX mode, 24, 41 Transmission, 59...
  • Page 107 Index Storing numbers for automatic dialling, TEL reception mode, 24, 41 TEL/FAX reception mode, 24, 43 Tel/Fax Remote Number, 74 Telephone Number List, 81 Telephone, using as, 48 Time, setting, 23 Timer List, 80 Timer operations, 66 Transaction Report, 83 Transaction Report Print Select, 74 Two-in-one printing, 44 Up key, 19...
  • Page 109 England  and  any  dispute  arising  out  of  this engineer,  copy  or  modify  the  software  or  to at  the  option  of  SHARP,  either  the  return  of agreement or the usage of the software shall be create derivative works based on the software. appropriate portion the price paid by you for the resolved in English courts.   ...
  • Page 110 SHARP ELECTRONICS (U.K.) LTD. Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE SHARP CORPORATION PRINTED IN THAILAND (TINSE3828XHZZ)

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