Adobe 09972554AD01A12 - Acrobat Pro - Mac Manual
  1. Manuals
  2. Brands
  3. Adobe Manuals
  4. Software
  5. 09972554AD01A12 - Acrobat Pro - Mac
  6. Manual
Adobe 09972554AD01A12 - Acrobat Pro - Mac Manual

Adobe 09972554AD01A12 - Acrobat Pro - Mac Manual

Accessibility guide best practices for pdf accessibility
Hide thumbs Also See for 09972554AD01A12 - Acrobat Pro - Mac:
Table of Contents

Advertisement

Quick Links

For more information
Solution details: www.adobe.com/accessibility/products/acrobat/
Program details: www.adobe.com/accessibility
Contact information: access@adobe.com
Adobe, the Adobe logo, Acrobat, Acrobat Connect, ActionScript, Adobe Captivate, Authorware, Flash, and JRun are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries. Java is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other countries. All other trademarks
Adobe Systems Incorporated
are the property of their respective owners.
345 Park Avenue
San Jose, CA 95110-2704
© 2012 Adobe Systems Incorporated. All rights reserved. Printed in the USA.
USA
10/12
www.adobe.com
Adobe® Acrobat® XI Pro Accessibility Guide:
Best Practices for PDF Accessibility

Advertisement

Table of Contents
loading

Related Manuals for Adobe 09972554AD01A12 - Acrobat Pro - Mac

Summary of Contents for Adobe 09972554AD01A12 - Acrobat Pro - Mac

  • Page 1 Contact information: access@adobe.com Adobe, the Adobe logo, Acrobat, Acrobat Connect, ActionScript, Adobe Captivate, Authorware, Flash, and JRun are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 2: Table Of Contents

    Characteristics of Accessible PDF files ........................2 Adobe Acrobat and Adobe Reader Accessibility Features ..................4 Accessibility Features of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro ........5 The Acrobat XI Pro Accessibility Guide Series ......................6 Using the Acrobat XI Pro Accessibility Checker ......................
  • Page 3 Editing or Modifying an Existing Form Field ......................88 Deleting a Form Field ..............................88 Field Actions ...................................89 Validation and Error Messages ..........................89 Set the Tab Order ................................89 Provide Instructions and Onscreen Labels ......................90 Other Accessibility Considerations ...........................90 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 4: Pdf Accessibility Overview

    Overview of Portable Document Format (PDF) The PDF format is the native file format of the Adobe® Acrobat® family of products. The goal of this format and these products is to enable users to exchange and view electronic documents easily and reliably, independently of the environment in which they were created.

  • Page 5: Start With An Accessible Document

    Note: These Best Practices techniques require access to Adobe Acrobat Pro XI for Windows. Adobe Reader XI and Adobe Acrobat XI Standard do not have the complete set of tools needed to create and validate PDF documents for accessibility. Start with an Accessible Document The PDF format is a destination file format.
  • Page 6 Tab key in order to progress from one form field or interactive control to the next in a logical manner. Refer to the document Adobe® Acrobat® XI Pro Accessibility Guide: Creating Accessible Forms for complete details. Forms must provide identification, give tips on proper completion, and prevent errors.

  • Page 7: Adobe Acrobat And Adobe Reader Accessibility Features

    Features to Support the Reading of PDFs by People with Disabilities All versions of Adobe Acrobat XI, Adobe Reader XI, Acrobat XI Standard and Acrobat XI Pro provide support for the accessible reading of PDF files by persons with disabilities: •...

  • Page 8: Accessibility Features Of Adobe Xi Reader, Adobe Xi Standard, And Adobe Xi Pro

    PDF Accessibility Overview Accessibility Features of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro Table 1. Features for Creating Accessible PDF Files by Product Adobe Acrobat XI Acrobat XI Reader XI Standard Create PDF documents from • •...

  • Page 9: The Acrobat Xi Pro Accessibility Guide Series

    The guide entitled Adobe® Acrobat® XI Pro Accessibility Guide: Creating Accessible Forms describes how to use the forms tools within Adobe Acrobat XI Pro to add descriptions to form fields, tag untagged forms, set the tab order, manipulate tags and perform other PDF accessibility tasks.

  • Page 10: Using The Acrobat Xi Pro Accessibility Checker

    Accessible action wizard is to run the Acrobat Pro Accessibility Checker (Full Check). For complete instructions on how to make documents accessible and repair the accessibility tag structure of a document refer to the document titled “Adobe Acrobat XI Pro Accessibility Repair Workflow”.
  • Page 11 Acrobat XI Pro Accessibility Full Check Tool Figure 2. Acrobat XI Pro Accessibility Checker Options Dialog Figure 3. After the check is complete, the results are displayed via the Accessibility Checker Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 12 (See “Figure 5. Acrobat XI Pro Accessibility Report” on page 10) The Accessibility Report can also be displayed by activating the Accessibility Report tool command in the Accessibility tools pane. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 13 All multimedia objects are tagged • Page will not cause screen to flicker • No inaccessible scripts • Navigation links are not repetitive • Page does not require timed responses Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 14 Options dialog box. • Needs Manual Check: The Full Check feature could not check the item automatically. Verify the item manually. • Failed: The item did not pass the accessibility check. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 15 “explain” item. Once the report is shown, a new option to attach the report also appears. • Options: Opens the Accessibility Checker Options dialog box where checking options can be set. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 16 Figure 7. Accessibility Checker Panel Showing Issue States for each Checker Option Accessibility Checker Option Details This section provides information on each option in the Accessibility Checker. Please refer to the “Adobe Acrobat XI Pro Accessibility Repair Workflow” document for details on how to address issues for each category. Documentation Category Accessibility permission flag: A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited.
  • Page 17 Title: Reports whether there is a document title. Document authors can choose to have the title appear in the Acrobat or Adobe Reader application title bar rather than the document file name. To fix the title automatically, select Title in the Accessibility Checker tab, and choose Properties from the Options menu.
  • Page 18 Colors. Choose the color combination that you want from the pop- up menu, and then click OK (See “Figure 9. Adjust viewer to display document with high contrast settings” on page 16). Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 19 Use the Touch Up Reading Order tool to tag the content. • Use the Tag panel to tag the content. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on how to tag content. Note: See the related WCAG sections: 1.1.1 Non-text content (A), 1.3.1 Info and...
  • Page 20 • Use the Tag panel to tag the content. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on how to tag content. In addition to providing tags and description of all multimedia, captions (for people who are deaf or hard of hearing) or audio descriptions (for people who are blind or visually impaired) may need to be synchronized with the multimedia.
  • Page 21 In addition, field descriptions (labels) must be provided via the tooltip form field property to provide the user with a label or instructions for a field. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 22 Field descriptions: All form fields must have a text label/description (this is set via the form field’s tooltip property). To add a text description to a form field, use the form tools. Please refer to the “Adobe Acrobat XI Pro Accessibility Form Guide” document for complete instructions on how to set form field descriptions.
  • Page 23 (figures). Actual text is used to provide an alternative to text content. Remove alternate/actual text from nested elements via the Tags panel. For more information on using alternative text and actual text refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide.
  • Page 24 To fix this issue, provide a table summary for data tables where it is needed to make the data easier to understand, or to provide instructions on the data should be reviewed. Note: See the related WCAG section: 1.3.1 Info and Relationships. (Level A) Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 25 Note: While the Accessibility Checker helps evaluate the accessibility of a document and helps identify areas that may be in conflict with Adobe’s interpretations of the referenced guidelines, the Accessibility Checker can not automatically check all accessibility guidelines and criteria, including those in such referenced guidelines, and Adobe does not warrant that any documents will comply with any specific guidelines or regulations.

  • Page 26: Additional Functional Validation Techniques

    1. Activate > View > Read Out Loud > Activate Read Out Loud 2. Activate > View > Read Out Loud > Read this page only 3. Verify that all page content is announced in the correct order. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 27: Wcag 2.0 Mapng To Pdf/Ua

    1.2.2 Captions (Prerecorded). • 7.18.6.2 addresses time- • General Techniques: based media alternatives. http://www.w3.org/WAI/ Design-specific. It’s WCAG20/quickref/#qr- necessary that authors media-equiv-captions and developers consider this provision and ensure conformance. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 28 • PDF9 in content. • PDF10 • 7.17 and 7.18 address structure and relationships • PDF11 in annotations. • PDF12 • PDF17 • PDF20 • PDF21 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 29 PDF in not defined in ISO 14289 or ISO 32000. 1.4.8 Visual Presentation. • Design-specific. It’s (Level AAA) necessary that authors and developers consider this provision and ensure conformance. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 30 • PDF18 2.4.3 Focus Order. (Level A) • 7.1, paragraph 2, 7.18.1; • PDF3 paragraph 2, 7.18.3 2.4.4 Link Purpose (In • 7.18.5 • PDF11 Context). (Level A) • PDF13 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 31 3.1.6 Pronunciation. (Level • PDF provides several AAA) mechanisms for deploying media and other options for pronunciation assistance. Design-specific. It’s necessary that authors and developers consider this provision and ensure conformance. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 32 • PDF22 and developers consider this provision and ensure conformance. 3.3.2 Labels or Instructions • PDF5 (Level A) • PDF10 4.1.2 Name, role, value 7.18 • PDF10 • PDF12 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 33: Acrobat Xi Pro Pdf Accessibility Repair Workflow

    When accessibility is incorporated directly into the source document, less repair work will be required in Adobe Acrobat. This is very important when the PDF must be regenerated based on changes in the source file. If changes are only made in the PDF and not in the source file, accessibility work will need to be done each time the document is updated.

  • Page 34: Step 1: Examine The Pdf File

    Step 1: Examine the PDF File When a PDF file is opened in Adobe Acrobat XI Pro, briefly analyze the document and note its characteristics. Does the document have: •...

  • Page 35: Document Title, Subject, Author, And Keywords

    1. Enter a title in Document Title area of the Description tab. 2. Enter a subject 3. Enter an author 4. Enter keywords that may be used to improve the document’s searchability 5. Select the OK button Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 36: Set Security That Permits Accessibility

    It is important to ensure the Acrobat XI security settings permit access to the document by assistive technology. Verify that the Acrobat XI or Adobe Reader XI security settings do not prohibit access by assistive technology by checking the Security tab of the Document Properties dialog.
  • Page 37 Password Security Settings dialog, verify that the box labeled “Enable text access for screen reader devices for the visually impaired” is checked. This is the default setting for Adobe Acrobat XI and Adobe Reader XI (See “Figure 14. Password Security Settings” on page 35).

  • Page 38: Create Accessible Links

    If the document was tagged during conversion from an authoring application to Adobe PDF, the links and URLs in the document are most likely already active and included in the tag tree and thus accessible to users of assistive technology.

  • Page 39: Add Bookmarks

    For bookmarks to move focus by keyboard or assistive technology to a certain word, line, link, or paragraph, use the “create bookmark from structure” option in the Options menu of the Bookmarks panel. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 40: Set Initial View/Open Options

    A common method for making PDF documents is to place a paper copy of a document into a scanner and view the newly-scanned document as a PDF with Adobe Acrobat. Unfortunately, scanners only create an image of text, not the actual text itself. This means the content is not accessible to users who rely on assistive technology.
  • Page 41 “Quality” and “region” in Figure 18 on page 39. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 42 Acrobat XI Pro can detect the presence of assistive technology, and if it encounters a scanned document, Acrobat will announce an audible empty page warning and display the Scanned Page Alert dialog (See “Figure 19. Scanned Page Alert Dialog” on page 40). Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 43: Perform Ocr On A Scanned Document

    PDF file that does not reflow. • Downsample to. Downsampling should be set to the highest resolution as measured in dots per inch (dpi). This should be 600 dpi. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 44: Step 4: Add Form Fields And Set The Tab Order

    Acrobat XI Pro PDF Accessibility Repair Workflow Figure 20. Recognize Text Dialog and Recognize Text Settings For additional information on performing optical character recognition using Adobe Acrobat, refer to the Acrobat XI Pro Help. Step 4: Add Form Fields and Set the Tab Order...

  • Page 45: Step 6: Add Tags To The Document

    7: Examine and Repair the Tag Structure” on page 52. Determine if the Document has been Tagged There are several ways to determine if a PDF file has been tagged: Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 46 To fully expand the entire tree, Control + click on the root node labelled “Tags”. An untagged document will display the words “No Tags Available” as its root and no structure tree will appear. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 47 Tags panel. To indicate the document is tagged: 1. Select the Options icon from the Tags panel. 2. Ensure the “Document is Tagged PDF” option is checked. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 48 To run the Accessibility Checker to determine if the document is tagged, perform the following: 1. Display the Accessibility Pane In Adobe Acrobat XI Pro, the Accessibility tool pane is not shown by default. Select View > Tools > Accessibility from the Adobe Acrobat XI Pro menu to show the pane.
  • Page 49 Accessibility Checker Panel” on page 47). Note the areas under Document, Page Content, and Forms, Tables and Lists that are related to tags. (See “Step 9: Use the Accessibility Checker to Evaluate the PDF File” on page 78). Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 50 TURO. To display the Touch Up Reading Order tool, if the Accessibility panel is not already on display, select View > Tools > Accessibility from the Adobe Acrobat XI Pro menu. Then select the Touch Up Reading Order command under the Accessibility panel (See “Figure 29. Displaying the Touch Up Reading Order Tool”...
  • Page 51 Acrobat XI Pro PDF Accessibility Repair Workflow Figure 29. Displaying the Touch Up Reading Order Tool Figure 30. Viewing a Tagged Document with the Touch Up Reading Order Tool Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 52: Add Tags To An Untagged Document

    Acrobat XI Pro PDF Accessibility Repair Workflow Figure 31. Viewing an Untagged Document with the Touch Up Reading Order Tool Add Tags to an Untagged Document Tags can be added to untagged documents using Adobe Acrobat XI Pro. There are several ways to do this: •...
  • Page 53 When the document was tagged but specific content is still missing tags: 1. Select the untagged content in the tree. 2. Select the Move or Make Changes to Object tool in the Quick Tools toolbar. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 54 “Figure 34. Adding Tags to an Untagged PDF File” on page 52). A Recognition Report for adding tags has been generated. Refer to the section “The Recognition Results Report for Adding Tags” on page 52 for more details. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 55: Step 7: Examine And Repair The Tag Structure

    Step 7: Examine and Repair the Tag Structure There are several tools available within Adobe Acrobat XI to repair and set the logical tag structure of the document. These include the Touch Up Reading Reader Order tool, the Order panel, the Tags panel, and the Content panel.

  • Page 56: Touch Up Reading Order Tool (Turo)

    Visually check, and then repair, the reading order of page content • Display the tag type of page content • Tag fillable form fields and their labels • Assign accessible labels for form fields and alternative text for images Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 57 To display the Touch Up Reading Order tool, if the Accessibility panel is not already displayed, select View > Tools > Accessibility from the Adobe Acrobat XI Pro menu. Then select the Touch Up Reading Order command under the Accessibility pane (See “Figure 29. Displaying the Touch Up Reading Order Tool”...
  • Page 58 Heading 1, Heading 2, Heading 3, Heading 4, Heading 5, Heading 6. Tags the selection as a first, second, third, fourth, fifth or sixth level heading tag. Heading elements can be converted to bookmarks to help users navigate the document. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 59: Tips For Using The Touch Up Reading Order Tool

    Choose View > Page Display > Single Page, when using the Touch Up Reading Order tool. When the Clear Structure button is activated, Acrobat clears tags from all visible pages—even pages that are only partially visible. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 60: Checking Read Order With The Touch Up Read Order Tool

    • Check the numbered order of all highlighted regions. If consecutive, numbered regions don’t follow one another, reorder them in the Order panel. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 61 Note: Another way to display the Order panel is from the Acrobat X Pro menu. Select View > Show/Hide > Navigation Panes > Order. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 62: Edit Tags With The Touch Up Reading Order Tool

    Highlighted regions may also contain adjacent page content that is unrelated Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 63 Decorative elements may be tagged as figure tags instead of artifact elements that are not presented to Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 64 Figures are not recognized or announced by a screen reader unless alternate text is added to the tag properties. Alternate text that is applied to Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 65: Using The Touch Up Reading Order Tool Table Editor

    Tables pose a special challenge for screen readers because they present textual or numerical data to be easily referenced visually. Content within table cells can be complex and might contain lists, paragraphs, form fields, or another table. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 66: Editng Table Tags

    Table Editing mode. • Use the Order panel. 1. Activate the Show Order Panel button in the Touch Up Reading Order dialog. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 67 Table Editor Options dialog allows users to control how table cells and table headers are displayed by Acrobat when using the Touch Up Reading Order Table Editor (See “Figure 43. Table Editor Options” on page 65). Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 68 Assign a scope of row, column, both, or none to header cells • Assign a unique header ID for Table Headers • Associate Data cells with Header IDs that have been created for the table Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 69: Remove Or Replace Document Structure Tags Using The Touch Up Reading Order Tool

    Add Tags to Document. Before clearing the existing structure, make sure that manual tagging is the only recourse. To remove the tags from the entire PDF document, do the following: Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 70: Complex Structures

    Be familiar with the PDF structure before changing anything. For comprehensive information about PDF structure, refer to the PDF Reference First Edition: Adobe Portable Document Format Version 1.7, on the PDF reference page (English only) of the Adobe website.
  • Page 71 In the Content panel, use the Options menu or right-click an object to choose from the following options: New Container. Adds a new container object at the end of the selected • page or container. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 72: Tags Panel

    First consider using the Add Tags To Document feature and the Touch Up Reading Order tool and then use the Tags panel to modify the tags. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 73 Adding a tag • Creating a tag from the document selection • Editing a tag title • Changing a tag location • Changing the tag type for an element Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 74 The F2 command can also be used within the tags tree to edit the tag type and title. Make sure that the tag type does not get overridden. Move a Tag From the Tags panel: Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 75 Change Tag To Artifact. Changes selected tags to artifacts and removes the tagged content from the structure tree. • Copy Contents To Clipboard. Copies all content contained within the selected tags. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 76 1. In the Tags panel, choose Find from the Options menu. 2. In the Find Element dialog box, choose Unmarked Comments from the Find pop-up menu, and click Find. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 77: Correct Table Tags With The Tags Panel

    • <THead>, <TBody>, or <TFoot> section, each of which contains Table Rows (The Table Rows contain <TH> cells, <TD> cells, or both). Do one or more of the following: Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 78 1. Select the text node that must be split. 2. Activate the context menu and choose New Tag. 3. Choose Span and Activate the OK button. 4. Select the new span tag. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 79: Step 8: Add Alternative Text

    The Alternative Text field is not announced by screen readers for non-image element. The Actual Text field is announced instead when it is present on a text element. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 80 3. Type the text in the “actual text” field for the text links, or type text in the “alerntaive text” field for image links. 4. Activate the Close button. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 81: Step 9: Use The Accessibility Checker To Evaluate The Pdf File

    Step 9: Use the Accessibility Checker to Evaluate the PDF File After all the previous steps have been performed, the PDF file must be checked using the Adobe Acrobat XI Pro Accessibility Checker. See the document “Adobe Acrobat XI Pro Accessibility Guide: Using the Accessibility Checker”...
  • Page 82 Braille. 1. Activate File > Save as > Text Plain (.txt). 2. Select the desired location. 3. Activate the Save button. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 83: Acrobat Xi Pro Accessible Forms And Interactive Documents

    Create interactive forms that can be used by anyone, ensuring privacy and independence for all Adobe Acrobat XI Pro’s form creation tools make it simple to create interactive form fields that are accessible to users with disabilities, including those with visual impairments and mobility impairments.

  • Page 84: Types Of Interactive Pdf Form Fields

    Accessible PDF Forms Types of interactive PDF Form Fields A PDF form created with Adobe Acrobat XI Pro’s forms editing tools can contain the following types of fields: Text field Allows the user to type in text, such as name, address, or phone number.
  • Page 85 Acrobat X Pro Create or Edit Form Dialog Acrobat XI Pro Create Form Dialog From the Create Form Dialog, select one of the following options and then follow the on-screen instructions. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 86: Creating A Form Without The Forms Wizard

    “Next” again. Acrobat automatically searches for and creates any form fields it detects, and places the document in Form Editing Mode. (Refer to “Figure 3. Adobe Acrobat XI Forms Editing Mode” on page 83). Scan a paper form This scans a paper form and converts it to a PDF form. The form will be scanned, converted to PDF and Acrobat will search for and create any form fields it detects.

  • Page 87: Forms Editing Mode

    In Forms Editing Mode, you can add, edit or delete any existing form object. The Acrobat XI user interface changes when in Forms Editing Mode (Refer to “Figure 3. Adobe Acrobat XI Forms Editing Mode” on page 83). The Forms Editing Toolbar appears and provides access to the Select Object tool, the Add New Field buttons for each field type, and the Form Preview button.
  • Page 88 On the page, click where the field is to be added. A field with a default size. To create a field using a custom size, drag a rectangle to set the dimensions of the field. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 89: Form Field Properties

    “Ship to City” or “Shipping Address City”. (Refer to “Figure 9. Adding a Tooltip to a Form Field” on page 87). Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...
  • Page 90 (Refer to “Figure 10. Identical Name and Tool Tip Value for a Radio Button Group” on page 88). For example, create a radio button group that asks the question, “Conference Pass”. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 91: Editing Or Modifying An Existing Form Field

    With the document in Forms Editing mode, click on the field to delete and do any of the following: • Right-click and select Delete • Press the Delete key. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 92: Field Actions

    Fields pane. • If Forms Editing mode is not active, the order can be set in page properties by row or column. However, the tab order cannot be set manually. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility...

  • Page 93: Provide Instructions And Onscreen Labels

    For a discussion on additional requirements including verifying conformance, refer to the Adobe® Acrobat® XI Pro Accessibility Guide: PDF Accessibility Repair Workflow.

  • Page 94: For More Information

    Contact information: access@adobe.com Adobe, the Adobe logo, Acrobat, Acrobat Connect, ActionScript, Adobe Captivate, Authorware, Flash, and JRun are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

This manual is also suitable for:

Acrobat xi pro

Table of Contents