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Brother TD-4000 Software User's Manual

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Download this manual See also: Service Manual, User Manual
TD-series
Software User's Guide
Ver.0
US ENG
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images in this guide can be differed depending on your OS or printer.
If new versions of the TD-4000/4100N software become available, this manual may not reflect the updated
features. Therefore, you may find that the software and the contents in this guide are different.
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Summary of Contents for Brother TD-4000

  • Page 1 The screen images in this guide can be differed depending on your OS or printer. If new versions of the TD-4000/4100N software become available, this manual may not reflect the updated features. Therefore, you may find that the software and the contents in this guide are different.

  • Page 2: Table Of Contents

    3. Saving the label template as a Transfer Package file (.pdz) ........35 4. Distributing the Transfer Package file (.pdz) and P-touch Transfer Express to the user ..............37 5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N ......38 Printing the list of label templates ................... 40...

  • Page 3: Introduction

    Introduction The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print custom labels created with the label software, P-touch Editor. Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. ©...

  • Page 4: Symbols Used In This Guide

    P-touch Template manual This guide describes how to use the functions of the P-touch Template. The latest command tool can be downloaded from the following website. http://solutions.brother.com [Select your region/country] - [Choose your product] - [Downloads] Symbols used in this Guide The symbols used throughout this guide are as follows: This symbol shows information or directions that should be followed.

  • Page 5: Customizing Labels

    Customizing Labels Add new paper format In order to use labels with a size not listed in the [Paper Size] list of the printer driver, the label format must be added to the printer driver. ® • For Windows Vista From [Control Panel], go to [Hardware and Sound] and open [Printers].
  • Page 6 Deletes the selected paper format. A deleted paper format cannot be restored. Import Paper Size List Reads the text file (TD-4000: bst40ed.txt; TD-4100N: bst41ned.txt) containing the paper format settings, and uses it to replace the contents of the [Currently Registered Paper Sizes] list.
  • Page 7 Click [New]. The [New] dialog box appears. Click [Advanced Printing Adjustments] to specify the following settings for each paper size. Under [Printing Reference Point Adjustment], the printing position can be adjusted. Under [Energy Rank], the print energy (density) can be adjusted. If continuous length label is being used, select [Continuous length tape] check box.

  • Page 8: Distributing Paper Formats

    Paper Size List...]. For details, see "Add new paper format" on page 5. The following files are created. TD-4000: BST40ed.txt, BST40ed.ptd, pdt3135.bin TD-4100N: BST41Ned.txt, BST41Ned.ptd, pdt3235.bin Save bst40ed.txt or bst41ned.txt at any location on the recipient's computer. At the recipient's computer, click [Import Paper Size List...].

  • Page 9: Creating Labels

    Creating Labels Label creation overview This section describes the general procedure for creating labels using the machine. For details on step-by-step instructions, see Help files. From label creation to printing Decide the type of label you want to create. Here are some label design examples to show what is possible.

  • Page 10: How To Use The P-Touch Editor

    How to use the P-touch Editor This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various kinds of labels. See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and ®...
  • Page 11 Layout window Express Mode This mode provides easy label creation with texts and images. The layout window consists of the following sections: Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. Command bar The command bar contains the New/Open, Paper, Text, Frame, Image, etc.
  • Page 12 Professional Mode This mode provides all label design features for creating label templates. The layout window consists of the following sections: Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. Standard toolbar A group of frequently used commands (New Layout, Open, Save, Print, etc.) are provided in this toolbar. Property pallet The property pallet contains the Print, Paper, Text and Layout property boxes.
  • Page 13 Snap Mode With this mode, you can capture a portion or the entire screen, print it as an image and save it for future use. When you click [Snap] of the mode switch, Snap mode description dialog box appears. Click •...

  • Page 14: Start P-Touch Editor Help

    Start P-touch Editor Help ® This section explains how to start P-touch Editor Help for Windows . The following is the example for ® Windows Vista Start from Start button To start P-touch Editor Help, click the Start button on the task bar, point to [All Programs (or Programs)].
  • Page 15 Printing the Help description The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch Editor Help information. In the [ ] tab, choose any topic you want to print. Contents Click on the Toolbar. Choose the range of topics to be printed, and click Specify the [Printer] and click...

  • Page 16: Printing Directly From Other Applications

    Printing directly from other applications ® You can use this machine to print directly from most Windows applications, by installing the printer driver. Because the paper size for this machine is different from other regular printers, you may not be able to print even after installing the driver and application software, unless the application software allows the correct label size to be set.
  • Page 17 • [Advanced] Tab Settings for [Halftone], [Brightness] and [Contrast] can be specified from this tab. When using a fixed size with continuous length tape, click [Settings] to display a dialog box, and then specify the necessary settings. • [Other] Tab Settings for [Unit] and [Start printing] can be specified from this tab.

  • Page 18: Printing From Other Applications

    Printing from other applications ® We will use Microsoft Word 2007 as an example. In the following steps, you will see XX-XXXX. Read "XX" as your printer name. The printer names in the following screens may differ from your purchased printer name. The screens may vary depending on the model.

  • Page 19: Creating Labels With Other Applications By Using The Add-In Function

    Creating labels with other applications by using the Add-In function When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added ® ® ® ® ® ® onto the Microsoft Word, Excel , and Outlook toolbar.
  • Page 20 ® Click on the checkboxes for the Microsoft application where you would like the P-touch Editor add-in function button to be installed. ® Now for each Microsoft application you must select which version of the label creation software you would like to open when the P-touch Editor button on the tool bar is clicked.
  • Page 21 ® Microsoft Word ® With the Add-In function, you can directly copy the text in Microsoft Word to a label layout. ® ® ® If Microsoft Outlook is running and Microsoft Word is chosen as the standard editor, you won't ®...

  • Page 22: Microsoft Excel

    ® ® Microsoft Excel ® ® With the Add-In function, you can directly copy text in Microsoft Excel to a label layout. ® ® Creating labels using Microsoft Excel ® ® Open a Microsoft Excel worksheet and select the cells of text you want included in the label from your Excel spreadsheet.
  • Page 23 ® ® How to add text from Microsoft Excel to a Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from next time you register the text: Each time you add new information into your label list it also records the following information for your reference.
  • Page 24 ® ® Microsoft Outlook ® ® With the Add-In function, you can directly copy the text in Microsoft Outlook to a label layout. Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
  • Page 25 ® ® How to add text from Microsoft Outlook to a Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from next time you register the text: Each time you add new information into your label list it also records the following information for your reference.

  • Page 26: How To Use P-Touch Transfer Manager & P-Touch Library

    How to use P-touch Transfer Manager & P-touch Library P-touch Library: This application allows you to manage P-touch label templates and other data on the computer. You can print a label from the P-touch Library using the machine. P-touch Transfer Manager: This application can transfer label template data to the printer’s main unit and can make backups of data transferred to the printer’s main unit.

  • Page 27: Transferring Label Templates From The Pc To The Printer Via Usb

    Explanations of the Icons Icon Button name Function Transfer Transfers the label templates and other data on your PC (Only for P-touch to the printer (when connecting USB interface cable). Transfer Manager) Backup Backs up the data you have transferred to the Brother (Only for P-touch printer using the P-touch Transfer Manager.
  • Page 28 Drag the transfer data to the folder you just made. Drag the transfer data from All contents or from Layouts or some other folder under Filter. When transferring multiple sets of data, move all the transfer data to the folder you made. Key Assign numbers are automatically assigned to transfer data within the folder you made in previous step.

  • Page 29: Transfer The Templates To The Printer Via Network

    Transfer the templates to the printer via network To transfer the templates to the printer via network, you need BRAdmin Professional or Web BRAdmin. Download it from our website first. The printer names and pictures in the following screens may differ from your purchased printer. The screens may vary depending on the model.

  • Page 30: Backing Up Label Templates

    Choose the file in .blf format which you saved in step 2 and load it to the printer. Choose .blf file and click [OK] button. Choose .blf file and click [Submit] button. The default password is "access". Backing up label templates This transfers label templates and other data in the printer to the PC.

  • Page 31: Deleting Label Templates In The Printer

    Deleting label templates in the printer Do not turn off the power when deleting templates. Connect the PC and the printer by USB cable and switch On the printer power. The printer model name is displayed in the folder view. Right click the printer, then select [All Delete].

  • Page 32: Starting Up P-Touch Library

    Starting up P-touch Library You can start up the P-touch Library and edit and print labels. Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] - [P-touch Tools] - [P-touch Library 2.1]. The P-touch Library starts up. Opening and editing data Choose the data you want to edit, then click...

  • Page 33: Searching Labels

    Searching labels You can search label templates registered in the P-touch Library. Click The [Search] dialog box is displayed. Check the items to be used as search conditions and set the search items. The search items that can be set are as follows. Settings Details This sets the method for combining multiple search items.

  • Page 34: Transferring Label Templates With P-Touch Transfer Express

    After the label template has been created by the administrator, it can be distributed to users together with P- touch Transfer Express. The user can then use P-touch Transfer Express to transfer the label template to the TD-4000/4100N. This is a simple procedure for allowing other users to print labels created by the administrator.

  • Page 35: Transferring The Label Template To P-Touch Transfer Manager

    2. Transferring the label template to P-touch Transfer Manager In P-touch Editor, open the label template to be transferred. Click [File] - [Transfer Template]. The label template is transferred to P-touch Transfer Manager. P-touch Transfer Manager automatically starts The label template can also be transferred to P-touch Transfer Manager by clicking [Start] - [All programs] - [Brother P-touch] - [P-touch Tools] - [P-touch Transfer...
  • Page 36 Select the label template to be distributed. Multiple label templates can be selected. Click [File] - [Save Transfer File]. • If [Save Transfer File] was clicked while either [Configurations] or a created folder is selected, all label templates in the folder are saved as the Transfer Package file (.pdz).

  • Page 37: Distributing The Transfer Package File (.Pdz) And P-Touch Transfer Express To The User

    4. Distributing the Transfer Package file (.pdz) and P- touch Transfer Express to the user If the user already has P-touch Transfer Express downloaded, it is not necessary for the administrator to send Transfer Express folder to the user. In this case, the user can simply move the distributed Transfer Package file to the folder [Transfer Express] and then double-click "PtTrExp.exe".

  • Page 38: Transferring The Transfer Package File (.Pdz) To Td-4000/4100N

    (.pdz) to the TD-4000/4100N. Do not turn off the power when transferring templates. Turn on the TD-4000/4100N. Using a USB cable, connect the TD-4000/4100N to the computer. Double-click "PtTrExp.exe", which was received from the administrator. • When there is a single Transfer Package file (.pdz) within the folder containing...
  • Page 39 Select the Transfer Package file to be transferred, and then click [Open]. Click [Transfer]. Click [Yes]. Transfer of the Transfer Package file begins. Click [OK]. Transfer of the Transfer Package file is completed. 5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N...

  • Page 40: Printing The List Of Label Templates

    Printing the list of label templates A list of the templates stored on the TD-4000/4100N can be printed. No more than 99 files will be listed. Install a roll of labels with a width of 2"(50.8mm) or more. Hold down the FEED button.

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