Brother MFC-9840CDW User Manual
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Brother MFC-9840CDW User Manual

Brother mfc-9840cdw: users manual
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USER'S GUIDE
MFC-9840CDW

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Summary of Contents for Brother MFC-9840CDW

  • Page 1 USER’S GUIDE MFC-9840CDW...
  • Page 2 offers.

  • Page 3: Brother Numbers

    offers.
  • Page 4 Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER.

  • Page 5: Ordering Accessories And Supplies

    For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

  • Page 6: Usa And Canada

    Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials...
  • Page 7 Brother Authorized Service Center with United States (and does not include a copy of your dated bill of sale showing that shipping outside the United States). this Product was purchased within the U.S.
  • Page 8 Representative in troubleshooting as they same piece of paper in which we (1) refer diagnose the problem, provide access to this to this Product and your bill of sale date, (2) Product at reasonable times and provide describe the change to this warranty and adequate working space including heat, light, (3) agree to make that change.
  • Page 9 FAX ON-SITE WARRANTY (Canada only) For a limited on-site warranty of 1 year labour and parts from the date of purchase, Brother International Corporation (Canada) Ltd. (“Brother”), or its authorized on-site service providers, will repair or replace (at Brother’s sole discretion) this Laser Printer/MFC/Fax machine free of charge if defective in material or workmanship.

  • Page 10: Table Of Contents

    Table of Contents Section I General General information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the User’s Guides .................2 Viewing documentation ...................3 ® Accessing Brother support (for Windows ) ............5 Control panel overview ..................6 Status LED indications ..................9...
  • Page 11 Printing a reduced incoming fax ..............47 Duplex (2-sided) printing for Fax mode ............47 Setting the fax receive stamp (black & white only) ........48 Receiving a fax at the end of a conversation..........48 Printing a fax from the memory ..............48...
  • Page 12 Storing one-touch dial numbers..............59 Storing speed-dial numbers................60 Changing one-touch and speed-dial numbers..........61 Setting up groups for broadcasting..............62 Dialing access codes and credit card numbers ..........63 Pause ......................63 Tone or pulse (Canada only) .................63 Remote fax options (black & white only) Fax forwarding .....................64...
  • Page 13 Copy options (temporary settings)............... 77 Improving copy quality................... 77 Enlarging or reducing the image copied ............77 Making N in 1 copies (page layout) ...............78 Duplex (2-sided) copying ................79 Sorting copies using the ADF ................ 81 Adjusting brightness, contrast and color............81 Tray selection ....................83...
  • Page 14 Supported file formats..................89 ® Creating a PRN or PostScript 3™ file for direct printing ........89 Printing data directly from the USB flash memory drive ........90 Understanding the error messages ..............91 Section V Software Software and network features How to read HTML User’s Guide .................94 ®...
  • Page 15 Setting dial tone detection ................130 Telephone line interference .................130 Error and maintenance messages..............131 Checking if the machine has faxes in its memory ........137 Transferring faxes to another fax machine ..........137 Transferring faxes to your PC..............137 Document jams....................138 Paper jams ....................
  • Page 16 Fax........................224 Copy ........................225 Scan........................226 Print ........................227 Interfaces ......................227 PictBridge ......................228 Direct print feature .....................228 Computer requirements ..................229 Consumable items .....................230 Ethernet wired network ..................231 Ethernet wireless network..................232 Authentication and encryption for wireless users only.........233 Wi-Fi Alliance certification ................234 Glossary Index...
  • Page 17 Section I General General information Loading paper and documents General setup Security features...

  • Page 18: General Information

    Accessing the User’s documentation Guides Thank you for buying a Brother machine! The printed User’s Guide does not contain all Reading the documentation will help you the information about your machine. The make the most of your machine. advanced features of the Printer, Network, Scanner, and PC Fax are explained in the Software and Network User’s Guides that you...

  • Page 19: Viewing Documentation

    This format is recommended for User’s Guides in HTML format. viewing on your computer. If you have not installed the software, you can PDF documents (4 manuals): find the documentation by following the PDF User’s Guide for stand-alone instructions below: operations, Software User’s Guide,...
  • Page 20 Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find scanning instructions There are several ways you can scan Double-click the Documentation icon.

  • Page 21: Accessing Brother Support (For Windows ® )

    General information Accessing Brother support ® (for Windows You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu.

  • Page 22: Control Panel Overview

    Chapter 1 Control panel overview 1 One-Touch keys Volume keys These 20 keys give you instant access to 40 previously stored numbers. Press to scroll backwards or forwards through Shift menu selections. Press to change the volume Lets you access One-Touch numbers 21 to 40 when in fax or standby mode.
  • Page 23 Search/Speed Dial N in 1 Lets you look up numbers stored in the quick- You can choose N in 1 copy to 2 or 4 pages dial memory and LDAP server. onto one page. You can search the stored number by...
  • Page 24 Chapter 1 12 Print keys Direct Lets you print data from a USB flash memory drive that you can connect directly to the machine. You can also print images directly from your PictBridge compatible camera. Secure When using Secure Function Lock, you can switch restricted users by holding down Shift as you press the Secure key.

  • Page 25: Status Led Indications

    Status LED indications The Status LED (light emitting diode) will flash and change color depending on the machine’s status. The LED indications shown in the table below are used in the illustrations in this chapter. LED Status LED is off.
  • Page 26 Scan lock Check that the scanner lock lever is released. Others Check the LCD message. Out of memory Memory is full. Note When the power switch is off or the machine is in Sleep mode, the LED is off.

  • Page 27: Loading Paper And Documents

    (Xerox Business 80 g/m Since the standard paper tray is a universal Recycled paper (Xerox Recycled Supreme) type, you can use any of the paper sizes (one Labels Avery laser label #5160 paper type and size at a time) listed in the...

  • Page 28: Paper Capacity Of The Paper Trays

    Chapter 2 The names for the paper trays in the printer driver and this Guide are as follows: Tray and optional unit Name Standard paper tray Tray 1 Optional lower tray Tray 2 Multi-purpose tray MP tray Paper capacity of the paper trays...

  • Page 29: Handling And Using Special Paper

    • that is multipart or carbonless • that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.
  • Page 30 You should manufacturer should be secure. buy quality envelopes from a supplier who • DO NOT put different types of paper in the understands that you will be using the paper tray at the same time because it envelopes in a laser machine.
  • Page 31 • that are extremely shiny or textured • with clasps, staples, snaps or tie strings • with self-adhesive closures • with each side folded as shown in figure below • that are of a baggy construction • that are not sharply creased •...

  • Page 32: Unprintable Area

    0.12 in. (3 mm) from both the machine, because the label stock may sides of the paper. stick to the belt unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels.

  • Page 33: Unprintable Area When Printing From A Computer

    Portrait When printing on plain paper 16 to 28 lb (60 to 105 g/m ) use the paper tray. For printing on other types of media use the MP tray (multi-purpose tray).
  • Page 34 Unfold the output paper tray support flap (1). Put the paper into the paper tray with the top edge of the paper in first and the print side face down. Make sure that the paper is flat in the tray and below the maximum paper mark (1).
  • Page 35 (MP tray) Use the MP tray when printing envelopes, labels, and thick paper. Before loading, press the corners and sides of the envelopes to make them as flat as possible. Unfold the output paper tray support flap (1).

  • Page 36: Loading Documents

    ADF (automatic document feeder) and from the scanner glass. Using the ADF (automatic document feeder) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages before putting them in the ADF.

  • Page 37: Using The Scanner Glass

    CAUTION You can use the scanner glass to fax, scan, or copy the pages of a book or one page at a If the document is a book or is thick, DO time. Documents can be up to 8.5 inches NOT slam the cover or press on it.

  • Page 38: General Setup

    Fax, Scan, and Copy. You can set how much time the machine Set up the machine for the type of paper you takes after the last Copy or Scan operation to are using. This will give you the best print return to Fax mode.

  • Page 39: Paper Size

    If the selected tray tray, you will also need to change the setting is out of paper, No Paper will appear on the for paper size at the same time so your LCD. Insert the paper in the empty tray.

  • Page 40: Tray Use In Fax Mode

    , the machine pulls the 17.Tray Use paper only from that tray. If the selected tray 3.Print is out of paper, No Paper will appear on the MP>T1 LCD. Insert the paper in the empty tray. T1>MP Select ab or OK When you choose T1>T2...

  • Page 41: Volume Settings

    Press Menu, 1, 4, 3. High 14.Volume Select ab or OK 3.Speaker Press a or b to choose Off, Low, Med or High High. Select ab or OK Press OK. Press a or b to choose Off, Low, Med or Press Stop/Exit.

  • Page 42: Automatic Daylight Savings Time

    Daylight Savings Time. It You can choose how long the machine must will set itself forward one hour in the Spring, be idle (from 000 to 240 minutes) before it and back one hour in the Fall.

  • Page 43: Lcd Contrast

    Enter the prefix number (up to 5 digits) on the dial pad. Press OK. Note • You can use the numbers 0 to 9, #, l and !. (Press Hook to display “!”.) You cannot use ! with any other numbers or characters.

  • Page 44: Security Features

    You can set up your machine with multiple levels of security using Setting Lock and 19.Security 1.Setting Lock Secure Function Lock. You will not be able to continue to schedule Delayed Faxes. New Passwd:XXXX However, any prescheduled Delayed Faxes Enter & OK Key...

  • Page 45: Secure Function Lock

    Brother Customer Enter your four-digit password. Service. Press OK. Print includes PC-Fax Send as well as all print jobs. Press Stop/Exit. Note Turning setting lock off • You can set up to 25 individual users and one Public user.
  • Page 46 You can set up the Public user. Public users do not need to enter a password. The password you set in these steps is for the administrator. This password is used to set Note up users and to turn Secure Function Lock on or off.
  • Page 47 Security features Setting up restricted users Turning Secure Function Lock on/off You can set up users with restrictions and a If you enter the wrong password when password. following the instructions below, the LCD will show Wrong Password. Re-enter the Press Menu, 1, 9, 2.

  • Page 48: Switching Users

    Chapter 4 Switching Users This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. Note After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1,1).
  • Page 49 Section II Sending a fax Receiving a fax Telephone services and external devices Dialing and storing numbers Remote fax options (black & white only) Polling Printing reports...

  • Page 50: Sending A Fax

    You can use the scanner glass to fax the If you press Color Start, the pages of a book, or a single page at a time. machine starts dialing and sends the The documents can be up to Letter or A4, document in real time.

  • Page 51: Faxing Legal Size Documents From The Scanner Glass

    Press Stop/Exit to cancel a fax in progress. If Flatbed Fax: the machine is already dialing or sending the fax you will also need to press 1 to confirm. Set Next Page Then Press OK Your machine will automatically send the fax.

  • Page 52: Broadcasting (Black & White Only)

    Broadcasting lets you send the same fax message to more than one fax number. You • If the fax resolution of the fax number you can include Groups, One-Touch, Speed-Dial chose first is S.Fine and you want to do...

  • Page 53: Additional Sending Operations

    2 and go to the next step for sending your fax. 6.(User Defined) Note You can send the cover page only for a black & white fax. If you press Color Start to send a fax, the cover page will not be sent.

  • Page 54: Composing Your Own Comments

    8.Coverpage Msg page whenever you send a fax. Select ab or OK Make sure you are in Fax mode Press a or b to choose 5 or 6 to store Press Menu, 2, 2, 7. your own comment. Press OK.

  • Page 55: Contrast

    Auto will give the best results. It changing the fax resolution. Resolution can automatically chooses the suitable contrast be changed for the next fax or for all faxes. for your document. To change the fax resolution for the If your document is very light or dark,...

  • Page 56: Dual Access (Black & White Only)

    The transmission time is slower than sending. Standard resolution. If the memory is full or you are sending a color fax, the machine will send the document in If you choose S.Fine or Photo and then real time (even if Real Time TX is set to use the Color Start key to send a fax, the Off).

  • Page 57: Overseas Mode

    All delayed faxes that are scheduled to be Make sure you are in Fax mode sent at the same time to the same fax number will be sent as one fax to save transmission Load your document.

  • Page 58: Checking And Canceling Waiting Jobs

    1 to send a fax. Check which jobs are still waiting in the memory to be sent. If there are no jobs, the If you picked up the handset of an LCD will show No Jobs Waiting. You can external telephone, replace it.

  • Page 59: Receiving A Fax

    Will you be using Voicemail on the same telephone line as your Brother machine? If you have Voicemail on the same telephone line as your Brother machine, there is a strong possibility that Voice mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 49 for instructions on setting up your machine using this service.

  • Page 60: Using Receive Modes

    Faxes will be automatically received. Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast Voice callers can record a message on the double ring made by your machine.

  • Page 61: Receive Mode Settings

    Press Menu, 2, 1, 2. Select ab or OK 21.Setup Receive 2.F/T Ring Time Press a or b to choose 00, 01, 02, 03 or 20 Secs 04 for how many times the line rings 30 Secs before the machine answers.

  • Page 62: Easy Receive

    6.Print Density -nnonn+ If this feature is set to On, but your machine does not connect a fax call when you lift the Select d c & OK handset of an extension or external Press c to make the print darker.

  • Page 63: Additional Receiving Operations

    Additional receiving Duplex (2-sided) printing for Fax mode operations If you set Duplex to On for fax receive the Printing a reduced incoming machine will print received faxes on both sides of paper. You can use A4, Letter, Legal or Folio (8”x13”) size of paper for this function.

  • Page 64: Setting The Fax Receive Stamp (Black & White Only)

    If you are using the Fax Storage feature when using Internet Fax. (Menu, 2, 5, 1), you can still print a fax from • Make sure you have set the current date the memory when you are at your machine.

  • Page 65: Telephone Services And External Devices

    Brother machine will answer first. This able to receive a fax. If the incoming call is a will prevent callers from being able to leave a telephone call, then complete the call as you message in your Voice Mail.

  • Page 66: Distinctive Ring

    Chapter 7 Distinctive ring Do you have voice mail? If you have Voice Mail on the telephone line Brother uses the term ‘Distinctive Ring’ but that you will install your new machine on, different telephone companies have other there is a strong possibility that Voice Mail...
  • Page 67 (normal pattern) Select ab or OK Press a or b to choose Set. Note If the ring pattern you received is not on Press OK. this chart, please call your telephone company and ask for one that is Press a or b to choose the prestored ring shown.

  • Page 68: Connecting An External Tad (Telephone Answering Device)

    “listen” for the CNG (fax Press OK. calling) tones sent by a sending fax machine. If it hears them it will take over the call and Press Stop/Exit. receive the fax. If it does not hear them, it will...

  • Page 69: Connections

    Record 5 seconds of silence at the EXT. Your machine cannot work properly if beginning of your message. This allows you plug the TAD into a wall jack (unless you your machine time to listen for fax tones. are using Distinctive Ring).

  • Page 70: Converting Telephone Wall Outlets

    Plug one end of the second telephone line third RJ14 jack (Lines 1 and 2). If your cord for your TAD into the L2 jack of the two- machine is on Line 1, plug the machine into line TAD. Plug the other end into the EXT.

  • Page 71: Multi-Line Connections (Pbx)

    Fax Receive Code l51 the machine If you have a multi line system we suggest starts to receive the fax. (See Easy you ask the installer to connect the unit to the receive on page 46.) last line on the system. This prevents the...

  • Page 72: Connecting An External Or Extension Telephone

    Fax Receive Code You can connect a separate telephone directly to your machine as shown in the If you answer a fax call on an extension or diagram below. external telephone, you can tell your machine to receive it by pressing the fax receive code Connect the telephone line cord to the jack l51.

  • Page 73: Dialing And Storing Numbers

    Search/Speed Dial, and then enter the three-digit Speed-Dial number. (See Storing Manual dialing speed-dial numbers on page 60.) Use the dial pad to enter all the digits of the telephone or fax number. One-touch dialing Press the One-Touch key that stores the number you want to call.

  • Page 74: Search

    Chapter 8 Search Note • If you do not enter a letter and Press OK You can search alphabetically for names you in b, all registered names will appear. have stored in the One-Touch and Press a or b to scroll until you find the Speed-Dial memories.

  • Page 75: Storing Numbers

    Speed-Dial number. When you dial a you press the One-Touch key. quick-dial number, the LCD shows the name, if you stored it, or the number. A scan profile can also be stored along with the fax number or E-mail address.

  • Page 76: Storing Speed-Dial Numbers

    (up to 15 characters). Press OK. as Speed-Dial numbers, so that when you Press OK to store the number or dial you will only have to press a few keys E-mail address without a name. (hold down Shift as you press...

  • Page 77: Changing One-Touch And Speed-Dial Numbers

    (TIFF or PDF) that then press Clear/Back to delete it. will be used to send to your PC. If you Repeat for each character you want to selected Color in f, select the file delete.

  • Page 78: Setting Up Groups For Broadcasting

    For One-Touch numbers, press the One-Touch keys one after the other. If you often want to send the same fax message to many fax numbers you can set For Speed-Dial numbers, hold down up a group.

  • Page 79: Dialing Access Codes And Credit Card Numbers

    You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed-Dial #003 and ‘7000’...

  • Page 80: Remote Fax Options (Black & White Only)

    Press a or b to choose On or Off. Remote fax options let you receive faxes while you are away from the machine. 25.Remote Fax Opt Backup Print You can use only one remote fax option at a time. Select ab or OK Fax forwarding Press OK.

  • Page 81: Paging

    If Fax Storage is turned on your machine For example, press cannot receive a color fax unless the 1 8 0 0 5 5 5 1 2 3 4 # #. sending machine converts it to black & white. Do one of the following:...

  • Page 82: Pc Fax Receive

    You can then use your PC to view and store these faxes. Press OK. Even if you have turned off your PC (at night Press Stop/Exit. or on the weekend, for example), your machine will receive and store your faxes in Note its memory.

  • Page 83: Changing Remote Fax Options

    Remote fax options (black & white only) Changing remote fax If you press 2, faxes in the memory will not be erased or transferred to your PC and options the setting will be unchanged. The LCD will ask you the following message: If received faxes are left in your machine’s...

  • Page 84: Remote Retrieval

    56.) you can still access the remote retrieval features. Dial the fax number as normal You can change your code at any time. If you and let the machine ring. After 2 minutes want to make your code inactive, press...

  • Page 85: Retrieving Fax Messages

    # #. messages. Press 9 0 to reset the machine when Note you have finished. You can insert a pause in a fax number by using the # key. Hang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.

  • Page 86: Remote Fax Commands

    Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 87: Polling

    One-Touch, Speed-Dial, pay for the call. It also lets you call somebody Search, a Group and or the dial pad. else’s fax machine and receive a fax from it, You must press OK between each so you pay for the call.

  • Page 88: Polled Transmit (Black & White Only)

    42.) 22.Setup Send 6.Polled TX Select ab or OK Press a or b to choose On (or Off). Press OK. Press 2 to choose 2.No if you don’t want to enter more settings when the LCD asks you the following message: 22.Setup Send...

  • Page 89: Printing Reports

    For example: enter 19:45 for 7:45 PM. 24.Report Setting 1.Transmission Press Stop/Exit. If you choose 6, 12, 24 hours, 2 or 7 days, the Off+Image Select ab or OK machine will print the report at the selected time and then erase all jobs from its memory.

  • Page 90: Reports

    Select ab or OK 2 Help List Do one of the following: Prints a list of commonly used functions to Press a or b to choose the report you help you program your machine. want. 3 Tel Index List Press OK.

  • Page 91: Section Iii Copy

    Section III Copy Making copies...

  • Page 92: Making Copies

    Tray :MP>T1 Press ab or Start Make sure you are in Copy mode Load your document. Quality :Auto Enlg/Red:100% Use the dial pad to enter the number of Tray :MP>T1 copies (up to 99). Bright Select & OK Press Black Start or Color Start.

  • Page 93: Copy Options (Temporary Settings)

    Auto combinations. Text Photo Select ab or OK Press a or b to choose the copy quality. Press OK. The machine returns to its default settings one minute after copying, unless you have Press Stop/Exit. set the Mode Timer to 30 seconds or less.

  • Page 94: Making N In 1 Copies

    5 3 to enter 53%.) Press N in 1. Press OK. Press a or b to choose 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), Press Black Start or Color Start. 4 in 1 (L) or Off(1 in 1).

  • Page 95: Duplex (2-Sided) Copying

    Place the next page on the scanner 4 in 1 (P) glass. Press OK. Repeat g and h for each page of the layout. 4 in 1 (L) After all the pages have been scanned, press 2 in g to finish.
  • Page 96 Make sure you are in Copy mode Advanced 1 sided i 2 sided Load your document. Portrait Use the dial pad to enter the number of copies (up to 99). Press Duplex and a or b to select 1sided i 2sided,...

  • Page 97: Sorting Copies Using The Adf

    Sorting copies using the ADF Press a or b to choose Bright. You can sort multiple copies. Pages will be Quality :Auto stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Enlg/Red:100% Tray :MP>T1...

  • Page 98: Color Saturation

    Make sure you are in Copy mode 34.Color Adjust Load your document. 1.Red 2.Green 3.Blue Use the dial pad to enter the number of Select ab or OK copies (up to 99). Press a or b to choose 1.Red, 2.Green Press Contrast/Quality. or 3.Blue.

  • Page 99: Tray Selection

    #2(XXX) MP(XXX) Note When you get an Out of Memory XXX is the paper size you set in Menu, 1, 3. message, you may be able to make Note copies if you first print incoming faxes in • T2 or #2 appears only if the optional paper the memory to restore the memory to 100%.
  • Page 100 Chapter 12...

  • Page 101: Section Iv Walk-Up Printing

    Section IV Walk-up printing Printing photos from a digital camera Printing data from a USB flash memory drive...

  • Page 102: Printing Photos From A Digital Camera

    Portrait, Landscape Date & Time Off, On File Name Off, On Print Quality Normal, Fine If you choose the paper size Letter, A4 or B5, Portrait will be chosen. If you choose A5, B6 or A6, Landscape will be chosen.

  • Page 103: Printing Images

    To set the PictBridge settings, press a or b to choose 1.Paper Size, 2.Orientation, 3.Date & Time, 4.File Name, or 5.Print Quality. Press OK. Press a or b to choose an option for each menu setting. Press OK. Press Stop/Exit. Turn on the camera. Make sure your Repeat b to c for each PictBridge camera is in PictBridge mode.

  • Page 104: Dpof Printing

    NOT connect any device other than a digital the USB flash memory drive on page 90. camera or USB flash memory drive to the (If you would like to print photos in PictBridge USB direct interface. mode, see Setting your digital camera on page 86.)

  • Page 105: Printing Data From A Usb Flash Memory Drive

    Printing data from a USB flash memory drive Creating a PRN or With the direct print feature, you do not need a computer to print data. You can print by just ® PostScript 3™ file for plugging your USB flash memory drive into the machine’s USB direct interface.

  • Page 106: Printing Data Directly From The Usb Flash Memory Drive

    A B C D E F G H I J K L M N O P Q R S T U V W X Y Z 0 1 2 3 4 5 6 7 8 9 $ % ’ ` - @ { } ~ ! # ( ) &...

  • Page 107: Understanding The Error Messages

    Press the dial pad key to enter the number of copies you want. Once you are familiar with the types of errors Press OK. that can occur while you print data from the USB flash memory drive with direct print, you...
  • Page 108 Chapter 14...

  • Page 109: Section V Software

    Section V Software Software and network features...

  • Page 110: Software And Network Features

    GUIDE or USER’S GUIDE) in the top menu, For Windows and then click the heading you would like to read from the list at the left of the window. Note If you have not installed the software, see Chapter 1.
  • Page 111 Section VI Appendixes Safety and legal Options Troubleshooting and routine maintenance Menu and features Specifications Glossary...

  • Page 112: A Safety And Legal

    Safety and legal Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°...

  • Page 113: To Use The Machine Safely

    Safety and legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.
  • Page 114 DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
  • Page 115 Safety and legal To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord. DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine.

  • Page 116: Important Information

    Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
  • Page 117 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)
  • Page 118 If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna.

  • Page 119: Industry Canada Compliance Statement (Canada Only)

    NERGY Laser safety This equipment is certified as a Class 1 laser product as defined in IEC 60825-1+A2: 2001 under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation.

  • Page 120: Fda Regulations

    This product should never be placed in a built-in installation unless proper ventilation is provided. 7 This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source. If you are not sure, contact a qualified electrician.
  • Page 121 8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.

  • Page 122: Legal Limitations For Copying

    Color reproductions of certain documents are illegal and many result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 123: Trademarks

    Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the U.S. and other countries. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Macintosh and TrueType are registered trademarks of Apple Inc.

  • Page 124: B Options

    Options Options This machine has the following optional accessories. You can increase the capabilities of the machine with these items. Lower tray unit DIMM memory LT-100CL...

  • Page 125: Optional Paper Tray

    An optional lower tray can be installed, and it into the guide holes on the bottom of the machine as shown. can hold up to 500 sheets of 20 lb (80 g/m paper. When an optional tray is installed, the machine can hold up to 800 sheets of plain paper.

  • Page 126: Memory Board

    ® Memory board For Windows users: Go to Start > Control Panel > Printers and Faxes. Right-click on your printer This machine has 128 MB of standard icon and choose Properties. Choose memory and one slot for optional memory the Accessories tab and click Auto expansion.

  • Page 127: Installing Extra Memory

    Installing extra memory Turn off the machine’s power switch. Unplug the telephone line cord. Put the DIMM covers (2 and 1) back on. Disconnect the interface cable from the machine, and then unplug the power cord from the AC power outlet.

  • Page 128: Troubleshooting And Routine Maintenance Troubleshooting

    If you are having difficulty with your machine If you think there is a problem, check the chart below and follow the troubleshooting tips. You can solve most problems by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

  • Page 129: Sending Faxes

    Stop/Exit. Try avoiding this problem by turning Easy Receive to off. (See Easy receive on page 46.) Sending a Fax Call to the machine. If you answered on an external or extension telephone, press your Fax Receive Code [default setting is (l 51)]. When your machine answers, hang up.
  • Page 130 Suggestions The machine beeps when you try to If the Fax key is not illuminated, press it to turn on Fax mode. The Setup Receive access the Setup Receive and setting (Menu, 2, 1) and Setup Send setting (Menu, 2, 2) are available only when Setup Send menus.

  • Page 131: Scanning Difficulties

    Check the settings in your application to make sure it is set up to work with your machine. The machine prints the first couple Check the settings in your application to make sure that it is set up to work with of pages correctly, then some your machine.

  • Page 132: Paper Handling Difficulties

    Difficulties Suggestions Cannot print over a wired Network. If you are using a wireless connection or are having Network problems see the Network User's Guide on the CD-ROM for more information. Make sure your machine is powered on and is on-line and in Ready mode. Print the Network Configuration list to see your current Network settings.
  • Page 133 3. In External Port number for this service: Enter “137”. 4. In Internal Port number for this service: Enter “137”. 5. Make sure UDP is selected. 6. Click OK. Make sure if the new setting is added and is checked, and then click OK.
  • Page 134 2. In Port number: Enter “54926”. 3. Make sure UDP is selected. Then click OK. Make sure that the new setting is added and is checked, and then click Apply. If you still have trouble with your network connection such as network scanning or printing, check File and Printer Sharing box in the Exceptions tab and then click Apply.

  • Page 135: Improving The Print Quality

    Improving the print quality If you have a print quality problem, print a test page first (Menu, 4, 2, 3). If the printout looks good, the problem is probably not the machine. Check the interface cable or try the machine on another computer.
  • Page 136 Replacing a toner cartridge on page 169.) One of the toner cartridges may be damaged. Identify the missing color and put in a new toner cartridge for the color with the white line. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.
  • Page 137 Examples of poor print Recommendation quality Colored spots at 2.95 in. (75 Dust, paper powder, glue, and so on may stick to the surface of the photosensitive drum (OPC) and cause black or white spots to ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.
  • Page 138 The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 174.) Put in a new belt unit. (See Replacing the belt unit on page 180.) All one color Clean the corona wires of the drum unit for the color causing the problem.
  • Page 139 If the color misregistration is not corrected after registering the color manually, take all the toner cartridges out of the drum unit and turn the drum unit over, then make sure that four drum unit gears are in the home position. The home position of each drum can be identified by matching the number on the drum unit gear to the same number on the side of the drum unit as shown in the illustration.
  • Page 140 11 and Basic tab in the Software User’s Guide on the CD-ROM.) Turn over the stack of paper in the tray or rotate the paper 180° in the input tray. Make sure that the drum unit is installed properly. (See Replacing the drum unit on page 174.)
  • Page 141 11 and Basic tab in the Software User’s Guide on the CD-ROM.) Make sure that the release lever of the fuser unit is in the closed position. Call Brother Customer Service to replace the fuser unit.
  • Page 142 Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the machine often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray.
  • Page 143 Envelope creases Open the back cover. Pull down the two gray levers, one on the left-hand side and one on the right-hand side to the envelope position, as shown in the illustration below. Close the back cover and re-send the print job.
  • Page 144 White lines or ribbing down the Choose Thin Paper mode in the printer driver and re-send the print page on duplex print job. If the problem is not solved after printing a few pages, follow these steps: ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.
  • Page 145 DO NOT touch the surface of the photosensitive drum. Take all the toner cartridges out of the drum unit and turn the drum unit over. Wipe the toner on the edge of drum unit with a dry lint free soft cloth as shown in the illustration.

  • Page 146: Setting Dial Tone Detection

    Press Menu, 2, 0, 1. Detection No Detection 20.Miscellaneous Select ab or OK 1.Compatibility High Press a or b to choose Detection or Normal No Detection Select ab or OK Press OK. Press a or b to choose Press Stop/Exit.

  • Page 147: Error And Maintenance Messages

    Drum. installed. Press OK and press 1 to reset the drum unit counter. It is time to replace the fuser unit. Call Brother Customer Service to replace the Change Parts fuser unit. Fuser Unit...
  • Page 148 Tray 2. PF Kit 2. PF Kit 2 The waste toner box is almost full. Be ready to replace the waste toner box. (See Change Parts Replacing the waste toner box on page 185.) Waste Toner Box...
  • Page 149 Leave the machine for temperature within specified time. 15 minutes with the power on. The machine can be turned off for up to 4 days without losing faxes The fuser unit is too hot. stored in the memory. (See Checking if the machine has faxes in its memory on page 137.)
  • Page 150 The machine can be turned off for up to 4 days without losing faxes stored in the memory. (See Checking if the machine has faxes in its memory on page 137.)
  • Page 151 If the problem continues, call Brother Customer Service. Rename the File There is already a file on the USB Change the file name of the file on the USB flash flash memory drive with the same memory drive or the file you are trying to save.
  • Page 152 Replace the waste toner box. (See Replacing toner box. the waste toner box on page 185.) Wrong Paper Size The paper in the tray is not the Load the correct size of paper in the tray. correct size or the tray is empty.

  • Page 153: Checking If The Machine Has Faxes In Its Memory

    You can move the faxes from your machine’s memory to your PC. If the LCD shows an error message then you can check to see if there are faxes in the If you have followed a and b in machine’s memory.

  • Page 154: Document Jams

    ADF unit The document may get jammed if it is not Document is jammed at the output inserted or fed properly, or if it is too long. Follow tray the steps below to clear a document jam. Take out any paper from the ADF that is Take out any paper from the ADF that is not jammed.

  • Page 155: Paper Jams

    Paper jams Document is jammed in the duplex slot To clear paper jams, please follow the steps Take out any paper from the ADF that is in this section. not jammed. HOT SURFACE Pull the jammed document out to the right.
  • Page 156 For Jam Tray 1: Open the MP tray again. Fan the paper stack, and then put it back in the MP tray. When loading paper in the MP tray, make sure that the paper stays under...
  • Page 157 Troubleshooting and routine maintenance Paper is jammed inside the machine Use both hands to slowly pull out the jammed paper. If the LCD shows Jam Inside, follow these steps: Jam Inside Pull the paper tray completely out of the machine.
  • Page 158 Press the front cover release button and Hold the green handle of the drum unit. then open the front cover. Lift the drum unit up and then pull it out until it stops.
  • Page 159 Hold the handles of drum unit when you unit completely out of the machine using carry it. DO NOT hold the sides of the drum the green handles on the drum unit. unit.
  • Page 160 Make sure that the gray lock so you can pull it out of the paper tray lever (1) is in the up position and opening. put the drum unit in the machine.
  • Page 161 Troubleshooting and routine maintenance Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine.
  • Page 162 Paper is jammed at the back of the Hold the green handle of the drum unit. Lift the drum unit up and then pull it out machine until it stops. If the LCD shows Jam Rear, follow these steps: Jam Rear Press the cover release lever to open the front cover.
  • Page 163 (1). Close the fuser cover (1) and lift the two green levers at the left and right hand sides. HOT SURFACE...
  • Page 164 Pull the paper tray completely out of the machine and check inside the machine. If paper is not caught inside the Close the front cover of the machine. machine, check underneath the paper tray. Note DO NOT put the paper tray back in at this point.
  • Page 165 Troubleshooting and routine maintenance If the paper is not caught in the paper Pull out the jammed paper slowly. tray, open the back cover. Reset the gray lever on the left hand side (1) back to the original position. Push the gray lever on the left hand side (1) to the right.

  • Page 166: Routine Maintenance

    It may crack the panel. DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. For more information, see Important safety instructions on page 104.

  • Page 167: Cleaning The Scanner

    If you the power cord from the AC power feel dirt or debris, clean the glass again outlet.

  • Page 168: Cleaning The Laser Scanner Windows

    Cleaning the laser scanner Hold the green handle of the drum unit. Lift the drum unit up and then pull it out windows until it stops. CAUTION DO NOT use isopropyl alcohol to clean the laser scanner windows. DO NOT touch the laser scanner windows with your fingers.
  • Page 169 Hold the handles of drum unit when you completely out of the machine using the carry it. DO NOT hold the sides of the drum green handles on the drum unit. unit.
  • Page 170 Wipe the scanner windows (1) with a Put the drum unit back in the machine as dry, lint-free cloth. follows. Make sure that the gray lock lever (1) is in the up position and put the drum unit in the machine.
  • Page 171 Troubleshooting and routine maintenance Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine.

  • Page 172: Cleaning The Corona Wires

    Cleaning the corona wires Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. If you have print quality problems, clean the corona wires as follows: Turn off the machine’s power switch.
  • Page 173 DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries. Handle the toner cartridges carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.
  • Page 174 Hold the handle of the toner cartridge unit by gently sliding the green tab from and slide the toner cartridge into the left to right and right to left several times. drum unit. Make sure that you match the toner cartridge color to the same color...

  • Page 175: Cleaning The Drum Unit

    Troubleshooting and routine maintenance Cleaning the drum unit Push the drum unit in until it stops. If you have print quality problems, clean the drum unit as follows. Turn off the machine’s power switch. Unplug the telephone line cord first,...
  • Page 176 Hold the green handle of the drum unit. Release the gray lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops. of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit.
  • Page 177 CAUTION We recommend that you place the drum We recommend that you place the toner unit on a clean, flat surface with a piece of cartridges on a clean, flat surface with a disposable paper underneath it in case you piece of disposable paper underneath it in accidentally spill or scatter toner.
  • Page 178 Turn the drum unit over by holding the CAUTION green handles. Make sure that the drum unit gears (1) are on the left hand side. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
  • Page 179 The home position of each drum can be identified by matching the number on the drum unit gear to the same number on the side of the drum unit as shown in the illustration. Make sure that the number on each of the four drum unit gears matches the corresponding number on the side of the drum unit.
  • Page 180 Hold the handle of the toner cartridge Put the drum unit back in the machine as and slide the toner cartridge into the follows. drum unit. Make sure that you match the Make sure that the gray lock toner cartridge color to the same color...
  • Page 181 Troubleshooting and routine maintenance Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine.

  • Page 182: Replacing The Consumable Items

    Approx. yields based on 5% page coverage (Letter). The actual number of printed pages will vary depending on the print jobs and paper you use. When printing on Letter size paper at 5% print coverage for CMYK each. The actual number of printed pages will vary depending on the print jobs and paper you use.
  • Page 183 Approx. yields based on 5% page coverage (Letter). The actual number of printed pages will vary depending on the print jobs and paper you use. When printing on Letter size paper at 5% print coverage for CMYK each. The actual number of printed pages will vary depending on the print jobs and paper you use.
  • Page 184 Drum yield is approximate, and may vary by type of use. When printing on Letter size paper. When printing on Letter or A4 size paper. The actual number of printed pages will vary depending on the print jobs and paper you use.

  • Page 185: Replacing A Toner Cartridge

    Magenta and Yellow). The Standard toner local regulations, keeping it separate from cartridges can print approximately 2,500 domestic waste. Be sure to seal up the toner pages (Black) and approximately 1,500 cartridge tightly so that toner powder does not pages each (Cyan, Magenta and Yellow).
  • Page 186 Replacing the toner cartridges Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot.
  • Page 187 Genuine Brother Brand replacement toner cartridges. Use or attempted use of DO NOT put a toner cartridge into a fire. It potentially incompatible toner and/or could explode, resulting in injuries. cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality.
  • Page 188 Unpack the new toner cartridge. Hold the cartridge level with both hands and Clean the corona wire inside the gently rock it from side to side five or six drum unit by gently sliding the times to spread the toner evenly inside green tab from left to right and right the cartridge.
  • Page 189 Troubleshooting and routine maintenance Remove the orange protective cover. Push the drum unit in until it stops. Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit. Make sure that you match the toner cartridge color to the same color...

  • Page 190: Replacing The Drum Unit

    Change Parts Drum, the drum unit is near drum life, we cannot guarantee a the end of its life and it is time to buy a new minimum number of pages that will be one.
  • Page 191 Troubleshooting and routine maintenance Turn off the machine’s power switch. Hold the green handle of the drum unit. Press the front cover release button and Lift the drum unit up and then pull it out then open the front cover. until it stops.
  • Page 192 CAUTION We recommend that you place the drum unit on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner. Hold the handles of drum unit when you carry it.
  • Page 193 Unpack the new drum unit and remove the protective cover. Hold the handle of the toner cartridge and pull it out of the drum unit. Repeat this for all the toner cartridges.
  • Page 194 Hold the handle of the toner cartridge Put the drum unit back in the machine as and slide the toner cartridge into the follows. drum unit. Make sure that you match the Make sure that the gray lock toner cartridge color to the same color...
  • Page 195 Troubleshooting and routine maintenance Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine.

  • Page 196: Replacing The Belt Unit

    Change Parts Belt Unit CAUTION DO NOT touch the surface of the belt unit. If you touch it, it could degrade print quality. Damage caused by improper handling of the belt unit may void your warranty.
  • Page 197 Troubleshooting and routine maintenance Hold the green handle of the drum unit. Release the gray lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops.
  • Page 198 Hold the handles of drum unit when you carry it. DO NOT hold the sides of the drum unit. We recommend that you place the drum unit on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner.
  • Page 199 Push down the gray lock lever (1). Put the new belt unit in the machine. Match the h mark on the belt unit to the g mark on the machine. Push down on the green area of the belt unit to lock it in place.
  • Page 200 (2) on both sides of the machine. Close the front cover of the machine. When you replace the belt unit with a new one, you need to reset the belt unit counter by completing the following steps: Turn on the machine’s power switch.

  • Page 201: Replacing The Waste Toner Box

    Select ab or OK Press a or b to choose Belt Unit. WARNING Press OK. DO NOT put the waste toner box into a fire. Press 1 to reset the belt unit counter. It could explode. Press Stop/Exit. Be careful not to spill the toner. DO NOT inhale or allow it to get into your eyes.
  • Page 202 Press the front cover release button and Hold the green handle of the drum unit. then open the front cover. Lift the drum unit up and then pull it out until it stops.
  • Page 203 Hold the handles of drum unit when you completely out of the machine using the carry it. DO NOT hold the sides of the drum green handles on the drum unit. unit.
  • Page 204 Hold the green parts of the belt unit with Remove the waste toner box from the both hands and lift the belt unit up, then machine using the green handle. pull it out. Note Discard the used waste toner box according to local regulations, keeping it separate from domestic waste.
  • Page 205 Push down on Make sure that the gray lock the green area of the belt unit to lock it in lever (1) is in the up position and place. put the drum unit in the machine.
  • Page 206 Push the drum unit in until it stops. Note When you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machine. Close the front cover of the machine.

  • Page 207: Packing And Shipping The Machine

    Be careful not to If for any reason you must move or ship your pinch your fingers when you put the machine down. machine, carefully re-pack the machine in the original packing material to avoid any damage during transport.

  • Page 208: Repacking The Machine

    (4 pieces of each) 4 Orange packing material for locking the drum unit and the belt unit (4 pieces) 5 A piece of paper (Letter or A4) to protect the belt unit (supplied by the user) 6 Joints for attaching cartons (4 pieces)
  • Page 209 Troubleshooting and routine maintenance Hold the green handle of the drum unit. Release the gray lock lever (1) that is on Lift the drum unit up and then pull it out the left side of the machine. Lift the front until it stops.
  • Page 210 We recommend that you place the drum unit on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner.
  • Page 211 Match the h mark on the belt unit to the g mark on the machine. Push down on the green area of the belt unit to lock it in place. Put a piece of paper (letter or A4) on the belt unit to prevent damage to the belt unit.
  • Page 212 Put the drum unit back in the machine as Note follows. When you put the drum unit in the machine, match the green guides (1) of Make sure that the gray lock the drum unit handle to the green lever (1) is in the up position and arrows (2) on both sides of the machine.
  • Page 213 As shown in the illustration, fit the two foam pieces marked “FRONT” (4) to the cardboard piece marked “FRONT” (7). Fit the “REAR/L” (5) and “REAR/R” (6) foam pieces to the left and right of the cardboard piece marked “REAR” (8).
  • Page 214 Put the two styrofoam pieces for the “REAR” (2) cardboard pieces in the toner cartridges on the top of the lower carton at the front and rear of the machine. Match the right side of the machine as shown in the illustration.

  • Page 215: Machine Information

    The LCD shows number of pages for Total, Fax/List and Copy. 82.Page Counter Total :XXXXXX Fax/List :XXXXXX Copy :XXXXXX Select ab or OK Press a or b to see number of pages for Print. 82.Page Counter Fax/List :XXXXXX Copy :XXXXXX Print :XXXXXX Select ab or OK Press a or b to choose the option of which you want to see the machine’s...

  • Page 216: Checking The Remaining Life Of Parts

    Checking the remaining life of parts You can view the remaining life of these parts on the LCD. Press Menu, 8, 3. 83.Parts Life 1.Drum 2.Belt Unit 3.PF Kit MP Select ab or OK Press a or b to choose 1.Drum, 2.Belt Unit, 3.PF Kit MP,...

  • Page 217: D Menu And Features

    Your menu settings are stored permanently, Exit the menu. and in the event of a power failure will not be lost. Temporary settings (for example, Contrast, Overseas Mode) will be lost. Your machine can store the date and time for...

  • Page 218: How To Access The Menu Mode

    Press OK when the option you want is highlighted on the LCD. The LCD will then show the next menu level. Press a or b to scroll to your next menu selection. Press OK. When you have finished setting an option, the LCD shows Accepted.

  • Page 219: Menu Table

    Menu and features Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — Sets the time to return to 1.General...
  • Page 220 Main Menu Submenu Menu Selections Options Descriptions Page Sets the size of the paper 1.General 3.Paper Size 2.Tray#1 in the paper tray. Setup (continued) Letter* (continued) Legal Executive Folio Sets the size of the paper 3.Tray#2 in the optional paper...
  • Page 221 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Selects the tray that will 1.General 7.Tray Use 1.Copy Tray#1 Only be used for Copy mode. Setup Tray#2 Only (continued) MP Only MP>T1>T2* T1>T2>MP (Tray#2 or T2 appears only if you installed the optional paper tray.)
  • Page 222 — Sets up your machine to 7.Polling RX poll another fax machine. Prints the received time 8.Fax Rx Stamp and date on the top of the (B&W only) Off* received faxes. Prints received faxes on 9.Duplex both sides of the paper.
  • Page 223 Fine only) S.Fine (continued) (B&W only) Photo (B&W only) — Sets the time of day in 24 3.Delayed Fax hour format that the (B&W only) delayed faxes will be sent. Combines delayed faxes 4.Batch TX going to the same fax (B&W only)
  • Page 224 Remote Retrieval. — Prints incoming faxes 3.Print Fax stored in the memory. — — You can check which jobs 6.Remaining are in the memory and lets Jobs you cancel scheduled jobs. Adjusts the equalization 0.Miscellaneous 1.Compatibility High* for transmission Normal difficulties.
  • Page 225 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — You can choose the Copy 3.Copy 1.Quality Auto* resolution for your type of Text document. Photo — Adjusts the brightness for 2.Brightness -nnnno+ copies. -nnnon+ -nnonn+* -nonnn+ -onnnn+ —...
  • Page 226 Adjust the print position of 7.Auto Regist. 1.Registration 1.Start each color automatically. 2.Exit Set the interval time you 2.Frequency want to carry out the auto Medium* registration. High — Print the chart to manually 8.Manual Regist. 1.Print Chart check the registration of the colors.
  • Page 227 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Sets the paper size when 5.USB Direct 1.Direct Print 1.Paper Size printing directly from the Letter* USB flash memory drive. Legal Executive Folio Sets the media type when 2.Media Type...
  • Page 228 User’s (continued) Guide on Color 600 dpi B&W 200 dpi CD-ROM. B&W 200x100 dpi — Enter the file name of the 2.File Name scanned data. Sets the paper size when 3.PictBridge 1.Paper Size Letter* printing data from a camera with using PictBridge.
  • Page 229 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — Lists name and numbers 6.Print 3.Tel Index 1.Numeric stored in the One-Touch Reports List and Speed-Dial memory, (continued) — 2.Alphabetic in numerical or alphabetical order. — — Lists information about 4.Fax Journal...
  • Page 230 000.000.000.000 secondary DNS server. User’s (Secondary) Guide on 000.000.000.000 CD-ROM. Automatically allocates 9.APIPA the IP address from the link-local address range. Enable or Disable the 0.IPv6 IPv6 protocol. If you Off* want to use the IPv6 protocol, visit http://solutions.brother. com for more information.
  • Page 231 8.DNS Server of the primary or 000.000.000.000 secondary DNS server. (Secondary) 000.000.000.000 Automatically allocates 9.APIPA the IP address from the link-local address range. Enable or Disable the 0.IPv6 IPv6 protocol. If you Off* want to use the IPv6 protocol, visit http://solutions.brother.c...
  • Page 232 [000-255]. [000-255]. [000-255]. [000-255] [00001-65535] Enter the POP3 port 6.POP3 Port number. — Enter the mail box name. 7.Mailbox Name (Up to 32 characters) — Enter the password to 8.Mailbox Pwd login to the POP3 server. (Up to 32 characters) Enables or disables 9.APOP...
  • Page 233 Menu and features Main Submenu Menu Selections Options Descriptions Page Menu Limits the size of E-mail 7.LAN 3.Setup IFAX 3.Setup Mail 2.Size Limit documents. Network (continued) (continued) Off* User’s (continued) Sends notification 3.Notification Guide on messages. Off* CD-ROM. Relays a document to 4.Setup Relay...
  • Page 234 Setup Fax/Tel needs. External TAD Manual — — Puts the date and time on 2.Date & Time the LCD and in headings Quick of faxes you send. Setup Guide. — Sets your name and fax 3.Station ID...

  • Page 235: Entering Text

    Inserting spaces To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. Making corrections If you entered a letter incorrectly and want to change it, press d to move the cursor to the incorrect character, and then press Clear/Back.
  • Page 236 Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.

  • Page 237: Specifications

    ADF (automatic document Up to 50 pages (Staggered) [20 lb (80 g/m feeder) Duplex, up to Letter size Recommended Environment for Best Results: Temperature: 68° F to 86° F (20 to 30° C) Humidity: 50% - 70% Paper: Xerox 4200 (20 lb/Letter)
  • Page 238 Sound pressure Operating (Copying): LpAm = 54.5 dBA Standby: LpAm = 30 dBA Temperature Operating: 50° F to 90.5° F (10 to 32.5° C) Storage: 41° F to 95° F (5 to 35° C) Humidity Operating: 20 to 80% (without condensation)

  • Page 239: Print Media

    16 to 28 lb (60 to 105 g/m2) Maximum paper tray capacity: Up to 500 sheets of 20 lb (80 g/m ) plain paper Paper Output Up to 150 sheets (face down print delivery to the output paper tray) Duplex Paper Size Letter, A4, Legal and Folio...

  • Page 240: Fax

    /400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, JBIG code). Specifications...

  • Page 241: Copy

    From the standard paper tray and optional paper tray. When making a B&W copy from the scanner glass in text quality mode at the 25 to 150% ratio. First copy out time may change if the machine is calibrating or registering itself.

  • Page 242: Scan

    Gray Scale 256 levels ® Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows XP/Windows Vista™ (resolution up to 19200 × 19200 dpi can be chosen by using the Brother scanner utility) When using the scanner glass...

  • Page 243: Print

    LAN using Infrastructure mode or a wireless Peer-to- Peer connection in Ad-hoc mode. Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface. Third party USB ports are not supported.

  • Page 244: Pictbridge

    , JPEG, Exif + JPEG, PRN (created by MFC-9840CDW printer driver), TIFF (scanned by all Brother MFC or ® DCP models), PostScript 3™ (created by MFC-9840CDW BR-Script 3 printer driver). The data including JBIG2 image file, JPEG2000 image file and layered files are not supported.

  • Page 245: Computer Requirements

    Wireless Solo/Duo, PowerPC Scanning 802.11 b/g G3 350MHz For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. PC Fax supports black and white only. ® ®...

  • Page 246: Consumable Items

    Approx. 20,000 pages Approx. yields based on 5% page coverage (Letter). Drum yield is approximate, and may vary by type of use. When printing on Letter size paper When printing on Letter size paper at 5% print coverage for CMYK each...

  • Page 247: Ethernet Wired Network

    Client computers with a web browser supporting Java™. ® PC Fax Send for Mac ® Printing only for Windows Server 2003 ® Mac OS X 10.2.4 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com...

  • Page 248: Ethernet Wireless Network

    Client computers with a web browser supporting Java™. ® PC Fax Send for Mac ® Only printing for Windows Server 2003 ® Mac OS X 10.2.4 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com.

  • Page 249: Authentication And Encryption For Wireless Users Only

    CKIP and CMIC encryptions. Encryption methods Encryption is used to secure the data that is sent over the wireless network. The Brother machine supports the following encryption methods: By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure key.

  • Page 250: Wi-Fi Alliance Certification

    • 128 (104) bit hexadecimal: Uses 26 digits of hexadecimal data. e.g.“71f2234ab56cd709e5412aa2ba” WPA-PSK/WPA2-PSK and TKIP or AES Uses a Pre-Shared Key (PSK) that is 8 or more characters in length, up to a maximum of 63 characters. LEAP Uses User ID and Password.

  • Page 251: Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Coding method The document can be placed in the ADF Method of coding the information and scanned one page at a time contained in the document.
  • Page 252 Fine resolution Easy Receive Resolution is 203 × 196 dpi. It is used for Enables your machine to respond to CNG tones if you interrupt a fax call by small print and graphs. answering it. Gray scale ECM (Error Correction Mode)
  • Page 253 You can store a second number the jobs individually. on each key if you press Shift and the Remote Access Code One-Touch key together. Your own four-digit code (– – –l) that...
  • Page 254 Telephone Answer Code (Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (# 5 1). Temporary settings You can select certain options for each fax transmission and copy without changing the default settings.

  • Page 255: Index

    Enlarge/Reduce key ......77 fax redial ..........58 enter copy mode ........76 keys ..........7 multiple ..........76 N in 1 (page layout) ......7 Belt unit ..........180 out of memory ........83 Broadcasting ..........36 quality ..........7 canceling ..........36 single ............
  • Page 256 ..........65 troubleshooting ..115 polling receive ........71 Duplex key (2-sided) ....7 reducing to fit on paper ..... 47 retrieving from a remote site ..69 ring delay, setting ......45 sequential polling ......71 Enlarge/Reduce key .........77 telephone line interference ....
  • Page 257 Macintosh See Software User’s Guide on the CD-ROM. Maintenance, routine ......150 Gray scale ........224 checking the remaining life of parts ..200 Groups for broadcasting ......62 replacing belt unit ..........180 drum unit ......... 174 toner cartridge ......... 169 HELP ............74...
  • Page 258 ........36 Paging ............65 group dial programming your pager number ..65 changing ..........61 Paper ..........11 setting up groups for broadcasting ..62 how to load ..........17 one-touch dial jam ............139 changing ..........61 size ............11 custom scan profile ......59 size of document ....
  • Page 259 ..........116 Setting lock ...........28 paper handling ........ 116 Serial number print quality ......116 how to find....See inside front cover printing ........112 Service centers .......... ii scanning .......... 115 Shipping the machine ......191 software ........... 115 SimpleBiz Fax &...
  • Page 260 Canada ..........vii Notice-Disclaimer ........iv USA ............v Waste toner box ........185 ® Windows See Software User’s Guide on the CD-ROM. Wireless Network See Software User’s Guide and Network User’s Guide on the CD-ROM. World Wide Web ......... i...
  • Page 261 The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 262 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries.

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