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Lanier LF215 Operating Instructions Manual

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Operator Manual
LF215
User Guide
you r do cu me nt m an a geme nt p ar t n er

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Summary of Contents for Lanier LF215

  • Page 1 Operator Manual LF215 User Guide you r do cu me nt m an a geme nt p ar t n er...
  • Page 2 Operating Instructions Laser Facsimile For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
  • Page 3 About the Operating Instructions Your machine comes with the References: This Operating Instructions provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine.
  • Page 4 Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 5 CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
  • Page 6 Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
  • Page 7 Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. *This label is stuck to hot surfaces. Be careful not to touch these areas. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON.
  • Page 8 NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
  • Page 9 FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.
  • Page 10 Differences Between British and American English British English American English (Re)dialling (Re)dialing Colour Color Emphasize Emphasise Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling Customise Customize Socket Jack Labeling Labelling WARNING • Do not disassemble the machine as it may give you an electric shock. •...

  • Page 11: Table Of Contents

    ONTENTS ETTING TARTED Chapter 1: Setting Up Your Machine Unpacking ............1.2 Selecting a Location ........1.4 Understanding the Component Location ....1.5 Front View ............. 1.5 Rear View ............1.5 Control Panel Functions ........1.6 Attaching Accessories ........... 1.8 Document Output Support .......
  • Page 12 APER ANDLING Chapter 2: Selecting Print Materials ........2.2 Type, Input Sources and Capacities ....2.2 Guidelines for Paper and Special Materials ..2.3 Selecting an Output Location ......... 2.4 Printing to the Front Output Tray (Face down) ..2.5 Printing to the Rear Output Slot (Face up) ..
  • Page 13 Receiving Manually in Tel Mode ......4.12 Receiving Manually Using Remote Receive Start Code 4.13 Receiving Faxes Using the DRPD Mode ....4.13 Receiving Faxes in the Memory ......4.14 Automatic Dialing One-touch Dialing ..........4.15 Storing a Number for One-touch Dialing ... 4.15 Sending a Fax using a One-touch Number ..
  • Page 14 Printing a Reduced or Enlarged Document ....5.13 Fitting Your Document to a Selected Paper Size ..5.14 Printing Posters ..........5.15 Using Watermarks ..........5.16 Using an Existing Watermark ......5.16 Creating a Watermark ........5.17 Editing a Watermark ........5.18 Deleting a Watermark ........
  • Page 15 ROUBLESHOOTING Chapter 8: Clearing Document Jams ........8.2 Clearing Paper Jams ..........8.3 In Tray 1 ............8.3 In Tray 2 ............8.4 In the Paper Exit Area ........8.5 In the Fuser Area or Around the Toner Cartridge . 8.6 In the Manual Feeder ........
  • Page 16 ETTING TARTED Thank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functions! This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: • Setting Up Your Machine • Installing Software •...

  • Page 17: Setting Up Your Machine

    Setting Up Your Machine Unpacking Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items. If there is a missing item, contact the retailer where you bought the machine: Starter Toner Cartridge AC Power Cord Telephone Line Cord...
  • Page 18 Key layout sheet Brand plaque (for Europe only /May already be (May already be affixed to the machine in some regions) affixed to the machine in some regions) * The appearance of the power cord and the telephone line cord may differ according to your country’s specifications.

  • Page 19: Selecting A Location

    Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the machine close to the edge of your desk or table.

  • Page 20: Understanding The Component Location

    Understanding the Component Location These are the main components of your machine: Front View Document Input Automatic Document Support Feeder Control Panel (See page 1.6) Document Output Front Output Tray (Face down) Tray Document Guides Paper Output Extension Front Cover Toner Cartridge Paper Level Optional Paper...

  • Page 21: Control Panel Functions

    Control Panel Functions Use to store frequently-dialed fax number and dial them with a touch of the buttons. Allows you to shift the one-touch buttons to the numbers 21 through 40. Scrolls through the options available for the selected menu item. Confirms the selection on the display.
  • Page 22 Allows you to select the fax receiving mode. • Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers. • Allows you to print a Phone book list. Adjusts the resolution of the documents for the current fax job.

  • Page 23: Attaching Accessories

    Attaching Accessories Document Output Support Insert the two tabs on the supplied document output support into the slots on both sides of the paper output tray. Fold out the extender, if necessary. :When detaching the document output tray, detach it by pressing the front portion of document output tray as seen from the picture.

  • Page 24: Installing The Toner Cartridge

    Installing the Toner Cartridge Open the front cover. Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge.
  • Page 25 Slide the toner cartridge into the machine until it locks into place completely. Close the front cover. Make sure that the cover is securely closed. 1.10 ETTING TARTED...

  • Page 26: Loading Paper

    Loading Paper You can load approximately 250 sheets. To load a stack of Letter-sized paper: Pull open the paper tray and remove it from the machine. Push down on the pressure plate until it locks into place. Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.
  • Page 27 Insert the paper stack into the paper tray with the side you want to print facing up. : If you want to load a different size of paper, you need to adjust the paper guides. For details, see page 1.13. Pay attention to the paper limit mark on the left inside wall of the tray.
  • Page 28 Changing the Paper Size in the Paper Tray To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.
  • Page 29 Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. OTES • Do not push the paper width guide far enough to cause the materials to warp. •...

  • Page 30: Making Connections

    Making Connections Plug the telephone line cord into the LINE jack and the other end into the wall jack. ➜ To the walljack If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.
  • Page 31 : In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology.

  • Page 32: Connecting To Your Computer

    Connecting to your computer Plug the USB printer cable into the connector on the back of the printer. You must use a USB 2.0 compliant cable that is no more than 3 m in length. If you want to use a parallel printer cable, purchase only IEEE 1284 compliant parallel cable and connect it to the parallel connector on your machine.

  • Page 33: Turning The Machine On

    Turning the Machine On Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet. Press the power switch to turn the machine on. ➜...

  • Page 34: Installing Software

    Installing Software About Software You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes: • Software • Operating Instructions • Adobe Acrobat Reader The CD-ROM provides you with the following software: Type 2200 Driver To use your machine as a printer and scanner in Windows, you must install the Type 2200 driver.

  • Page 35: Printer Driver Features

    Printer Driver Features Your printer drivers support the following standard features: • Paper source selection • Paper size, orientation and media type • number of copies The following table lists a general overview of features supported by your printer drivers. Printer Driver Feature Win9x/Me...

  • Page 36: Installing Software In Windows

    Installing Software in Windows System Requirements Before you begin, ensure that your system meets the minimum requirements. Supported Operating System • Windows 95 OSR2 • Windows 98/Windows 98 SE • Windows Me • Windows NT 4 Workstation or Server with Service Pack 3 •...

  • Page 37: Installing Software In Windows

    Installing Software In Windows OTES • Cancel the “New Hardware Found” window when your computer boots up. • Make sure that your machine is turned on and connected to your computer’s parallel port or USB port before installing software. Windows 95 and Windows NT 4.0 do not support the USB connection.
  • Page 38 Choose the installation type. •Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remote Control Panel. This is recommeded for most users. •Custom: Allows you to choose the language of the software and the components you want to install. After selecting the language and the component(s), click Next.

  • Page 39: Repairing Software

    Click Finish. OTES • When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cable. Then reinstall the printer driver; select Start ¡ Programs ¡ Type 2200 ¡ Maintenance ¡ Repair ¡ Printer. If you have replaced the parallel cable with the USB cable, do the same to reinstall the driver.
  • Page 40 : If your machine is not connected to the computer, the following window will appear. • After connecting the machine, click Next. • If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation.

  • Page 41: Removing Software

    Removing Software Uninstall is required if you are upgrading software or if your installation fails. You can select Start ¡ Programs ¡ Type 2200 ¡ Maintenance. Otherwise, insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears.

  • Page 42: Setting Up The Machine System

    Setting Up the Machine System Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( ) until “Language”...

  • Page 43: Setting The Machine Id

    Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine. Press Menu until “Machine Setup”...

  • Page 44: Entering Characters Using The Number Keypad

    Entering Characters Using the Number Keypad As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names.
  • Page 45 Keypad Letters and Numbers Assigned numbers, letters or characters Space ’ & Changing Numbers or Names If you make a mistake while entering a number or name, press button to delete the last digit or character. Then enter the correct numbers or characters. Inserting a Pause With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone.

  • Page 46: Setting The Date And Time

    Setting the Date and Time The current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them. : If power to the machine is cut off, you need to reset the correct time and date once the power is restored.

  • Page 47: Changing The Clock Mode

    Changing the Clock Mode You can set your machine to display the current time using either 12-hour or 24-hour format. Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( ) until you see “Clock Mode” on the bottom line and press Enter.

  • Page 48: Setting Sounds

    Setting Sounds You can control the following sounds: • Ringer: You can adjust the ringer volume. • Key Sound: With this option set to “On,” a key tone sounds each time any key is pressed. • Alarm Sound: You can turn the alarm sound on or off. With this option set to “On,”...

  • Page 49: Speaker Volume

    Speaker Volume To adjust the volume using the On Hook Dial button: Press On Hook Dial. A dial tone sounds from the speaker. Press the scroll button ( ) until you hear the loudness you want. The display shows the current volume level. Press Clear/Stop to save the change and return to Standby mode.

  • Page 50: Paper Handling

    APER ANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine. This chapter includes: • Selecting Print Materials • Selecting an Output Location • Loading Paper in the Paper Tray • Using the Manual Feeder...

  • Page 51: Selecting Print Materials

    Selecting Print Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so on. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page 9.9. To get the best possible print quality, use only high-quality copier-grade paper.

  • Page 52: Guidelines For Paper And Special Materials

    Guidelines for Paper and Special Materials When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page 9.9. •...

  • Page 53: Selecting An Output Location

    - To avoid fading, do not expose the printed transparencies to prolonged sunlight. • For labels: - Verify that their adhesive material can tolerate fusing temperature of 200 C (392 F) for 0.1 second. - Make sure that there is no exposed adhesive material between them.

  • Page 54: Printing To The Front Output Tray (Face Down)

    Printing to the Front Output Tray (Face down) The front output tray collects printed paper face-down in correct order. The tray should be used for most print jobs. Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the manual feeder to the rear output slot provides the straight paper path.
  • Page 55 To use the rear output slot: Open the rear cover by pulling it upward. : The fusing area inside the rear part of your machine ARNING becomes hot once the machine is turned on. Be careful when you access this area. If you do not want to use the rear output slot, close the rear cover.

  • Page 56: Loading Paper In The Paper Tray

    Loading Paper in the Paper Tray The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For faxing and copying, you can use A4-, Letter- or Legal- sized paper only. For PC-printing, you can use many different sizes of paper;...

  • Page 57: Using The Manual Feeder

    Using the Manual Feeder Use the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray. Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer.
  • Page 58 Adjust the paper guide to the width of the print material. : When printing on previously printed paper from the manual feeder, the printed side should be facing down with an uncurled edge to the machine. If you experience problems with paper feed, turn the paper around.

  • Page 59: Setting The Paper Type And Size For The Manual Feeder

    Setting the Paper Type and Size for the Manual Feeder After loading paper in the manual feeder, you need to set the correct paper type and size using the control panel buttons. These settings will apply to Copy mode. For PC-printing, you need to select the paper size in the application program you use.

  • Page 60: Copying

    OPYING This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Loading Paper for Copying • Preparing a Document • Making a Copy • Setting Copy Options • Changing the Default Settings • Setting the Time Out Option •...

  • Page 61: Loading Paper For Copying

    Loading Paper for Copying The instructions for loading print materials are the same whether you are printing, faxing or copying. For coping, you can use Letter-, A4-, Legal-sized print materials. For further details, see page 1.11 for loading in the paper tray and page 2.8 for loading in the manual feeder.

  • Page 62: Making A Copy

    Making a Copy Pull the document support all the way out. Fold out the extender, if necessary. Load the documents up to 50 pages face down into the ADF. Adjust the document guides to the document size. Customize the copy settings including number of copies, copy size, contrast and image by using the control panel buttons.

  • Page 63: Setting Copy Options

    Setting Copy Options The buttons on the control panel let you make all the basic copy options; contrast, document type, copy size and number of copies. Set the following options for the current copy job before pressing Start to make copies. Clear/Stop while you set the copy options, : If you press all of the options you have set for the current copy job will be...

  • Page 64: Original Type

    Original Type The image setting is used to improve the copy quality by selecting the document for the current copy job. To select the document type, press Original Type . Each time you press the button, the LED labeled with the selected mode turns on.

  • Page 65: Reduced/Enlarged Copying

    Reduced/Enlarged Copying Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 200%. To select from the predefined copy sizes: Press Reduce/Enlarge. The default setting appears on the bottom line of the display.

  • Page 66: Changing The Default Settings

    Changing the Default Settings Copy options, including contrast, image, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.

  • Page 67: Setting The Time Out Option

    Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel. Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

  • Page 68: Faxing

    AXING This chapter gives you information about using your machine as a fax machine. This chapter includes: • Sending a Fax • Receiving a Fax • Automatic Dialing • Advanced Fax Functions • Additional Features...

  • Page 69: Sending A Fax

    Sending a Fax Changing the Fax Setup options Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Ring To Answer,” displays on the bottom line. Press the scroll button ( ) until the menu item you want on the bottom line and press Enter.

  • Page 70: Available Fax Setup Options

    Available Fax Setup Options You can use the following setup options for configuring the fax system: Option Description Ring To Answer You can specify the number of times the machine rings, 1 to 7, before answering an incoming call. Darkness You can select the default darkness mode to fax your documents lighter or darker.
  • Page 71 Option Description Discard Size When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size.

  • Page 72: Loading A Document

    Loading a Document Pull the document input support all the way out. Fold out the extender, if necessary. Load the documents up to 50 pages face down into the ADF and adjust the document guides to the document size. For detailed guidelines for preparing an original document, see page 3.2.

  • Page 73: Adjusting The Document Resolution

    Adjusting the Document Resolution The default document settings produce good results when setting typical text based documents. However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. Press Resolution on the control panel.

  • Page 74: Sending A Fax Automatically

    Sending a Fax Automatically Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. Enter the remote fax phone number using the number keypad.

  • Page 75: Sending A Fax Manually

    Sending a Fax Manually Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. Press On Hook Dial .

  • Page 76: Confirming Transmission

    Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, See page 8.8.

  • Page 77: Receiving A Fax

    Receiving a Fax About Receiving Modes • In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. • In Tel mode, you can receive a fax by pressing On Hook Dial (you can hear a fax tone from the remote machine) and then pressing Start on the control panel of your machine.

  • Page 78: Loading Paper For Receiving Faxes

    Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4- or Legal-sized plain paper. For details about loading paper and setting the paper size in the tray, see page 1.11 and page 1.32.

  • Page 79: Receiving Automatically In Ans/Fax Mode

    Receiving Automatically in Ans/Fax Mode For using this mode, you must attach an answering machine to the EXT jack on the back of your machine. See page 1.15. Press Receive Mode. Press and hold Receive Mode until “Ans/Fax” displays on the bottom line.

  • Page 80: Receiving Manually Using Remote Receive Start Code

    Receiving Manually Using Remote Receive Start Code You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys on the extension telephone.

  • Page 81: Receiving Faxes In The Memory

    To set up the DRPD mode: Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode,” displays on the bottom line. Press the scroll button ( ) until you see “DRPD Mode” on the bottom line and press Enter.

  • Page 82: Automatic Dialing

    Automatic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with a touch of a button. Using the button, you can store up to 40 fax numbers on the one-touch buttons. Storing a Number for One-touch Dialing Press and hold one of the one-touch dial buttons for about 2 seconds.

  • Page 83: Sending A Fax Using A One-Touch Number

    Sending a Fax using a One-touch Number Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. Press the one-touch button where you stored a number.

  • Page 84: Sending A Fax Using A Speed Number

    Enter the number you want to store using the number keypad and press Enter. To insert a pause between numbers, press Redial/Pause. A symbol “-” appears on the display. To assign a name to the number, enter the name you want. For details about entering characters, see page 1.29.

  • Page 85: Group Dialing

    Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a group dial location. This enables you to use a group dial number setting to send the same document to all the destinations within the group.

  • Page 86: Editing Group Dial Numbers

    If you want to assign another group, press Enter and repeat from step 5. To return to Standby mode, press Clear/Stop. : You cannot include one group dial number in another group dial number. Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group.

  • Page 87: Sending A Fax Using Group Dialing (Multi-Address Transmission)

    Sending a Fax Using Group Dialing (Multi-address Transmission) You can use group dialing for Broadcasting or Delayed transmissions. Follow the procedure of the operation (Broadcasting transmission; see page 4.22, Delayed transmission; see page 4.23, Priority transmissionpage 4.25, Delayed RX Polling transmissionpage 4.26).

  • Page 88: Searching With A Particular First Letter

    Searching with a Particular First Letter Press Phone Book. Press Enter when “Search&Dial” appears on the display. Press the button labeled with the letter you want to search for. A name beginning with the letter displays. For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.”...

  • Page 89: Advanced Fax Functions

    Advanced Fax Functions Sending Broadcasting Faxes Using the Broadcasting button on the control panel, you can use the broadcasting fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote station. After transmission, the documents are automatically erased from the memory.

  • Page 90: Sending A Delayed Fax

    Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present. Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. Adjust the document resolution to suit your fax needs.
  • Page 91 To assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter the name using the number keypad, see page 1.29. Press Enter. The display shows the current time and asks you to enter the starting time when the fax is to be sent.

  • Page 92: Sending A Priority Fax

    Sending a Priority Fax Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into the memory and transmitted when the current operation is finished. In addition, the priority transmission interrupts a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

  • Page 93: Polling A Remote Machine

    Polling a Remote Machine Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding it and requests that the document be sent.

  • Page 94: Adding Documents To A Scheduled Fax

    To select “AM” or “PM” for 12-hour format, press the button or any number button. If you set a time earlier than the current time, your machine will poll at that time on the following day. When the remote machine is secured with a 4-digit poll code, enter the correct code and press Enter.

  • Page 95: Canceling A Scheduled Fax

    Press the scroll button ( ) until you see the fax job to which you want to add documents and press Enter. The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages. After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode.

  • Page 96: Additional Features

    Additional Features Using Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing out all of the received faxes when the machine is unattended. In Secure Receiving mode, all of the incoming faxes go into the memory.
  • Page 97 To print received documents: Access the Secure Receive menu by following steps 1 and 2 on page 4.29. Press the scroll button ( ) to display “Print” on the bottom line and press Enter. Enter the four-digit passcode and press Enter. The machine prints all of the faxes stored in the memory.

  • Page 98: Printing Reports

    Printing Reports Your machine can print reports containing useful information. The following reports are available: Phone Book List This list shows all of the numbers currently stored in the machine’s memory as speed dial and group dial numbers. You can print this Phone Book list using the Phone Book button;...
  • Page 99 Junk Fax Number List This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu; see page 4.34. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers are blocked. This feature recognize the last 6 digits of the fax number set as a remote fax machine’s ID.

  • Page 100: Using Advanced Fax Settings

    Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see page 4.31 Changing Setting Options Press Menu until “Advanced Fax”...

  • Page 101: Advanced Fax Setting Options

    Advanced Fax Setting Options Option Description Send Forward You can set the machine to always forward all of the outgoing faxes to a specified destination, in addition to the fax numbers you entered. Select Off to turn this feature off. Select On to turn this feature on.
  • Page 102 Option Description Stamp RCV Name This option allows the machine to automatically print the page number, and the date and time of the reception at the bottom of each page of a received document. Select Off to turn this feature off. Select On to turn this feature on.

  • Page 103: Using The Remote Control Panel

    Using the Remote Control Panel Using the Remote Control Panel, you can create and edit Phone Book entries or update the firmware program of your machine on the desktop of your computer. When you install SF-565P software, the Remote Control Panel program is automatically installed.
  • Page 104 The Phone Book Tab Click the Phone Book tab to create and edit Phone Book entries. Reads the Phone Book entries from the machine to the Remote Control Panel. Downloads the Phone Book entries from the Remote Control Panel to the machine.
  • Page 105 The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. 4.38 AXING...

  • Page 106: Printing

    RINTING This chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes: • Printing a Document in Windows • Setting Paper Properties • Setting Graphic Properties • Printing Multiple Pages on One Sheet of the Paper •...

  • Page 107: Printing A Document In Windows

    Printing a Document in Windows The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s user’s guide for the exact printing procedure.
  • Page 108 The Layout tab first displays. The preview image shows the sample page with the settings you specified. If necessary, select the Orientation option. The Orientation option allows you to select the direction in which information is printed on a page. •...
  • Page 109 If necessary, you can set the sequence for the pages to print from the Extra tab. Select the print order you want to use from the Print Order drop-down list. • Normal: Your machine prints from the first page to the last page.

  • Page 110: Canceling A Print Job

    Canceling a Print Job There are two ways to cancel a print job: To stop a print job from the control panel: Press the button. Clear/Stop Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job.

  • Page 111: Using A Favorite Setting

    Using a Favorite Setting The Favorites option, which is visible on each tab, allows you to save the current properties settings for future use. To save a Favorites item: Change the settings on each tab, as needed. Enter a name for the item in the Favorites input box. Click Save.

  • Page 112: Setting Paper Properties

    Setting Paper Properties Use the following options for paper handling. See page 5.2 for more information about accessing printer’s Properties. Click the Paper tab to access many paper properties. Property Description Copies allows you to choose the number of Copies copies to be printed.
  • Page 113 Property Description Make sure that Source is set to the Source corresponding paper tray. Use the Manual Feed source when printing to special material. You need to load one sheet at a time into the manual feeder. See page 2.8. If you installed an optional Tray 2 and set the Tray 2 in the Printer’s properties , you can select Tray 2.

  • Page 114: Setting Graphic Properties

    Setting Graphic Properties Use the following graphic options to adjust the print quality for your specific printing needs. See page 5.2 for more information about accessing printer properties. Click the Graphics tab to display the properties shown below. Property Description You can select the printing resolution by Resolution choosing from 600 dpi (Normal) or 300...
  • Page 115 Property Description You can make advanced settings by clicking Advanced the Advanced Options button. Options Darkness Use this option to lighten or darken the image appearance in your print. • Normal: This setting is for normal documents. • Lighten : This setting is for bolder line widths or darker grayscale images.

  • Page 116: Printing Multiple Pages On One Sheet Of The Paper

    Property Description True Type Options(for Win9x/Me only) Advanced This option determines what the driver tells Options the machine about how to image the text in (continued) your document. Select the appropriate setting according to the status of your document. • Download as Bit Image: When this option is selected, the driver downloads the font data as bitmap images.
  • Page 117 Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list. Select the page order on the Page Order drop-down list, if necessary. Left, Then Down, Then Down, Then Right, Then Down...

  • Page 118: Printing A Reduced Or Enlarged Document

    Printing a Reduced or Enlarged Document You can scale your print job on a page. When you change the print settings from your software application, access the printer’s Properties. See page 5.2. From the Layout tab, select Reduce/Enlarge on the Type drop-down list.

  • Page 119: Fitting Your Document To A Selected Paper Size

    Fitting Your Document to a Selected Paper Size You can scale your print job to any paper size regardless of the digital document size. This can be useful when you want to check the fine details on a small document. When you change the print settings from your software application, access the printer’s Properties.
  • Page 120 Printing Posters You can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-sized document. When you change the print settings from your software application, access the printer’s Properties. See page 5.2. From the Layout tab, select Poster on the Type drop- down list.

  • Page 121: Using Watermarks

    Click the Paper tab and select the paper source, size and type. Click OK and print the document. You can complete the poster by posting the sheets together. Using Watermarks The Watermark option allows you to print text over an existing document.

  • Page 122: Creating A Watermark

    Creating a Watermark When you change the print settings from your software application, access the printer’s Properties. See page 5.2. Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. Enter text message you want to print in the Watermark Message box.

  • Page 123: Editing A Watermark

    Editing a Watermark When you change the print settings from your software application, access the printer properties. See page 5.2. Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. Select the watermark you want to edit on the Current Watermarks list, to change the watermark message and the options.

  • Page 124: Using Overlays

    Using Overlays What is an Overlay? An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of Dear ABC preprinted forms and letterhead paper.
  • Page 125 In the Edit Overlays window, click Create Overlay. In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). Click Save. The name appears on the Overlay List. Click Ok or Yes to finish creating.
  • Page 126 Using a Page Overlay After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: Create or open the document you want to print. When you change the print settings from your software application, access the printer’s Properties.
  • Page 127 If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. Answering Yes to the window means that the selected overlay prints with your document.

  • Page 128: Setting Up The Locally Shared Printer

    Setting Up the Locally Shared Printer You can connect the machine directly to a selected computer, which is called “host computer,” on the network. Your machine can be shared by other users on the network through a Windows 9x, Me, 2000, XP or NT 4.0 network printer connection. Whether the printer is locally connected or network- connected, you need to install the printer software on each computer that will print documents to the printer.
  • Page 129 Setting Up the Client Computer Right-click Start and select Explorer. Open your network folder in the left column. Right-click the shared name and select Capture Printer Port. Select the port you want, check the Reconnect at log on box and then click OK. From the Start menu, select Settings and then Printers.

  • Page 130: In Windows Nt 4.0/2000/Xp

    In Windows NT 4.0/2000/XP Setting Up the Host Computer Start Windows. For Windows NT 4.0/2000, from the Start menu, select Settings and then Printers. For Windows XP, from the Start menu, select Printers and Faxes. Double-click your printer icon. From the Printer menu, select Sharing. For Windows NT 4.0, check the Shared box.
  • Page 131 Setting Up the Client Computer Right-click Start and select Explorer. Open your network folder in the left column. Click the shared name. For Windows NT 4.0/2000, from the Start menu, select Settings and Printers. For Windows XP, from the Start menu, select Printers and Faxes.

  • Page 132: Scanning

    CANNING Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using software.

  • Page 133: Scanning Basics

    Scanning Basics Your machine offers a following way to begin scanning: • From TWAIN-compliant software: You can use other software including Adobe PhotoDeluxe and Adobe Photoshop. OTES • To scan with your machine, you must install the Type 2200 Driver. •...

  • Page 134: Maintenance

    AINTENANCE This chapter provides information for maintaining your machine and the toner cartridge. This chapter includes: • Clearing the Memory • Adjusting Shading • Cleaning Your Machine • Maintaining the Toner Cartridge...

  • Page 135: Clearing The Memory

    Clearing the Memory You can selectively clear information stored in your machine’s memory. Press Menu on the control panel until “Maintenance” appears on the top line of the display. Press the scroll button ( ) until you see “Clear Memory” on the bottom line and press Enter. The first available menu item, “Clear All Mem.”...

  • Page 136: Adjusting Shading

    Adjusting Shading When the scanning glass becomes dirty, it can alter the shading value. If your copy has black lines or is blurred, adjust the shading setting. Load a sheet of white paper into the ADF. Press Menu on the control panel until “Maintenance” appears on the top line of the display.

  • Page 137: Cleaning The Inside

    Cleaning the Inside During the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems. Turn the machine off and unplug the power cord.

  • Page 138: Cleaning The Scanning Glass

    Cleaning the Scanning Glass Keeping the scanning glass clean helps ensure the best possible copies. We suggest that you clean the scanning glass at the start of each day and during the day, as needed. Slightly dampen a soft lint-free cloth or paper towel with water.

  • Page 139: Maintaining The Toner Cartridge

    Maintaining the Toner Cartridge Toner Cartridge Storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled cartridge.

  • Page 140: Redistributing Toner

    Redistributing Toner When the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the warning message, “[Toner Low].” You can temporarily reestablish the print quality by redistributing the remaining toner in the cartridge. Open the front cover.

  • Page 141: Replacing The Toner Cartridge

    Replacing the Toner Cartridge When the toner eventually runs out, only blank pages print when a print job is sent or when a fax is received. At this stage, the toner cartridge needs to be replaced. The display on the control panel shows the warning message, “[Toner Empty]”...

  • Page 142: Setting The Notify Toner Option

    Setting the Notify Toner Option If you have set the Notify Toner menu option to “On”, your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number is preset by your dealer when you bought your machine.

  • Page 143: Ignoring The Toner Empty Message

    Ignoring the Toner Empty Message When the toner cartridge is empty, the machine shows a “[Toner Empty]” message and stops printing. You can set the machine to ignore the message when it displays and to continue printing the pages. Press Menu until “Machine Setup” appears on the display. Press the scroll button ( ) until “Ignore Toner”...

  • Page 144: Troubleshooting

    ROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Clearing Document Jams • Clearing Paper Jams • Clearing LCD Error Messages • Solving Problems...

  • Page 145: Clearing Document Jams

    Clearing Document Jams When a document jams while it passes through the ADF (Automatic Document Feeder), “[Document Jam]” appears on the display. Remove the remaining documents from the ADF. Pull the jammed document gently out of the ADF and skip to step 5.

  • Page 146: Clearing Paper Jams

    Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. Message Location of Jam Go to [Paper Jam 0] In the paper tray. page 8.3 Open/Close Door (Tray 1 or Tray 2) In the fuser area or...
  • Page 147 Insert the paper tray into the machine until it snaps into place. Open and close the front cover to resume printing. In Tray 2 Open and close the front cover. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. Pull Tray 2 open.

  • Page 148: In The Paper Exit Area

    In the Paper Exit Area Open and close the front cover. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. Gently pull the paper out of the front output tray. Skip to step 6.

  • Page 149: In The Fuser Area Or Around The Toner Cartridge

    In the Fuser Area or Around the Toner Cartridge : The fuser area is hot. Take care when removing paper ARNING from the machine. Open the front cover and pull the toner cartridge out, lightly pushing it down. Remove the jammed paper by gently pulling it straight out. Replace the toner cartridge and close the front cover.

  • Page 150: Tips For Avoiding Paper Jams

    Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in page 8.3. • Follow the procedures on page 1.11 when you load paper. Ensure that the adjustable guides are positioned correctly.

  • Page 151: Clearing Lcd Error Messages

    Clearing LCD Error Messages Messages appear on the display of the control panel to indicate the machine’s status or errors. Refer to the following table to understand the messages and correct the problem, if necessary. Messages and their meanings are listed in alphabetical order. Display Meaning Suggested solutions...
  • Page 152 Display Meaning Suggested solutions The remote machine does Reconfirm the remote machine’s not have the requested features. feature, such as a delayed transmission. It also occurs if the [Incompatible] remote machine does not have enough memory space to complete the operation you are attempting.
  • Page 153 Display Meaning Suggested solutions The one-touch or speed Dial the number manually using No. Not dial location you tried to the number keypad or assign the Assigned use has no number number. For storing a number, see assigned to it. “Automatic Dialing”...

  • Page 154: Solving Problems

    Solving Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed during Clear the paper jam.

  • Page 155: Printing Problems

    Printing Problems Condition Possible cause Suggested solutions The machine The machine is not Check the power cord connections. Check does not print. receiving power. the power switch and the power source. The machine is not Select Printer Driver Type 2200 as selected as the default your default printer in your Windows.
  • Page 156 Condition Possible cause Suggested solutions A print job is The job may be very Reduce the complexity of the page or try extremely slow. complex. adjusting the print quality settings. The maximum print speed of your machine is 17 PPM for Letter-sized paper 16 PPM for A4-sized paper.

  • Page 157: Printing Quality Problems

    Condition Possible cause Suggested solutions The illustrations The setting in software Select Download as Bit Image in the print incorrectly application is wrong. Advanced Options window of the Graphic in Adobe properties and print the document. Illustrator. An error occurs When the USB mode is Change the USB mode to “Slow.”...
  • Page 158 Condition Suggested solutions Toner specs • The paper may not meet specifications; for example, the paper is too moist or too rough. See “Paper Specifications” on AaBbCc page 9.9. AaBbCc • The transfer roller or paper path may be dirty. Clean the inside of your machine and the drum.
  • Page 159 Condition Suggested solutions Vertical repetitive If marks repeatedly appear on the printed side of the page at defects even intervals: • The toner cartridge may be damaged. If a repetitive mark AaBbCc occurs on the page, print a cleaning sheet several times to AaBbCc clean the cartridge;...
  • Page 160 Condition Suggested solutions Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and humidity can cause paper curl. See “Paper Specifications” on page 9.9. • Turn the stack of paper over in the paper tray. Also try rotating the paper 180°...
  • Page 161 Condition Suggested solutions Character Voids Character voids are white areas within the parts of characters that should be solid black: • If you are using transparencies, try another type of transparency. Due to the composition of the transparency, some character voids are normal. •...

  • Page 162: Copying Problems

    Copying Problems Condition Suggested solutions Copies are too light or too Use the Darknen button to darken or lighten the dark. background of the copies. Smears, lines, marks or spots • If defects are on the original document, press the appears on copies.

  • Page 163: Scanning Problems

    Scanning Problems Condition Suggested solutions The scanner does not work. • Make sure that you place the document to be scanned face down in the ADF. • There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.

  • Page 164: Faxing Problems

    Faxing Problems Condition Suggested solutions The machine is not • Unplug the power cord and plug it in again. working, there is no • Ensure that there is power to the electrical receptacle. display and the buttons are not working. No dial tone sounds.
  • Page 165 Condition Suggested solutions Documents do not store in There may not be enough memory space to store the memory. document. If the display shows a “Memory Full” message, delete any documents you no longer need from the memory and then restore the document. Blank areas appear at the You may have chosen the wrong paper settings in the user bottom of each page or on...

  • Page 166: Appendix

    PPENDIX This chapter includes: • Installing an Optional Tray • Specifications • Scanner Specifications • Printer Specifications • Facsimile Specifications • Paper Specifications...

  • Page 167: Installing An Optional Tray

    Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2. This tray holds 250 sheets of paper. Turn the machine off and unplug all cables from the machine. Remove the packing material from the tray and remove the tape fixing the interface cable to the tray.

  • Page 168: Setting Tray 2 In The Printer's Properties

    Plug the interface cable of the tray into the Tray 2 cable connector on the back of the machine. Load paper in the optional Tray 2. The instructions for loading paper in this tray is the same as you would when loading the standard paper tray.

  • Page 169: Setting The Paper Type And Size For Tray 2

    Setting the Paper Type and Size for Tray 2 After installing the optional Tray 2 and loading paper in the tray, you need to set the paper type and size using the control panel buttons. These settings will apply to Fax and Copy modes. For PC-printing, you need to select the paper type and size in the application program you use.

  • Page 170: Specifications

    Specifications General Specifications Item Description Automatic document Up to 50 sheets (weight: 75 g/m , 20 lb) feeder (ADF) Width: 142 to 216 mm (5.6 to 8.5 inches) ADF Document size Length: 148 to 356 mm (5.8 to 14 inches) Paper tray: 250 sheets (weight: 75 g/m , 20 lb) Paper input capacity...

  • Page 171: Scanner Specifications

    Item Description Net: 11 Kg (including toner cartridge, excluding package) Weight Optional Paper Tray(Tray2): 2.5 Kg Paper: 2.7 Kg Package weight Plastic: 0.7 Kg Scanner Specifications Item Description Compatibility TWAIN standard Scan method Color CIS Scan resolution 600 X 300 dpi (optical)/4800 X 4800 (maximum) Scan length Maximum: 15.7 inches (400 mm) Scan width...

  • Page 172: Printer Specifications

    Item Description Multiple copies 99 pages Bit depth 1 bit for Text mode 8 bit for Gray mode Halftone 256 levels Single Document Multi Copy Multi Document Multi Copy Printer Specifications Item Description Print method Laser Beam Printing Print speed Letter: 17 pages per minute A4: 16 pages per minute Paper size...

  • Page 173: Facsimile Specifications

    Facsimile Specifications Item Description Compatibility ITU-T Group 3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR (ECM Mode)/JBIG Modem speed 33600/31200/28800/26400/24000/21600/19200/16800/ 14400/12000/9600/7200/4800/2400 bps with fall back Transmission speed Approx. 3 seconds/page * Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart.

  • Page 174: Paper Specifications

    Paper Specifications Overview Your machine accepts a variety of print materials, such as cut-sheet paper, including up to 100 % recycled fiber content paper, envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the machine’s performance and the output quality.
  • Page 175 Size (mm/in.) Weight Capacity Labels Letter (215.9 x 279/8.5 x 11) 120 to 150 g/m A4 (210 x 297/8.27 x 11.69) Transparency films Letter (215.9 x 279/8.5 x 11) 138 to 146 g/m A4 (210 x 297/8.27 x 11.69) 1 sheet of paper for the Card stocks manual feeder A6 card (105 x 148/4.13 x 5.88)
  • Page 176 Symptom Problem with Paper Solution Excessive curl problems with Too moist, wrong grain • Use the rear output slot. feeding direction or short-grain • Use long-grain paper. construction Jamming, damage to Cutouts or perforations Do not use paper with cutouts or machine perforations.
  • Page 177 Paper Output Capacity Output Location Capacity Face-down output tray 150 sheets of 75 g/m bond (20 lb) paper Face-up output slot 1 sheet of 75 g/m bond (20 lb) paper Paper Storage Environment Paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid.
  • Page 178 Envelopes Envelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following components: •...
  • Page 179 Envelope Margins The following gives typical address margins for a commercial #10 or DL envelope. Type of Address Minimum Maximum Return address 15 mm (0.6 in.) 51 mm (2 in.) Delivery address 51 mm (2 in.) 90 mm (3.5 in.) OTES •...
  • Page 180 Transparencies Transparencies used in the machine must be able to withstand 180°C (356°F), the machine’s fusing temperature. : To avoid damaging the machine, use only transparencies recommended for AUTION use in laser printers. A.15...
  • Page 181 NDEX document jam, clear 8.2 adding documents 4.27 loading 1.11 ADF (Automatic Document Feeder), preparing 3.2 load 3.3 drum, clean 7.9 ADF rubber pad, replace 7.11 automatic dialing group 4.18 one-touch 4.15 error messages 8.8 speed 4.16 automatic redialing 4.9 Favorite setting, use 5.6 fax system, set broadcasting faxes 4.22...
  • Page 182 memory, clear 7.2 printing fitting to a selected paper size 5.14 from Windows 5.2 multiple pages on one sheet 5.11 network printer, set 5.23 Phone Book list 4.21 notifying toner low 7.9 posters 5.15 reduced or enlarged document 5.13 reports 4.31 one-touch dial using overlays 5.19 dialing 4.16...
  • Page 183 Safety information i.ii scanning Windows 6.2 searching Phone Book 4.20 Secure Receiving mode 4.29 sending a fax automatically 4.7 manually 4.8 sharing printer, set 5.23 sounds, set 1.33 specifications copier 9.6 facsimile 9.8 general 9.5 paper 9.9 printer 9.7 scanner 9.6 speed dial dialing 4.17 storing 4.16...
  • Page 184 H916-8650...
  • Page 185 Safety Information ............ ii Safety During Operation ........ii Positions of Labels and Hallmarks for WARNING and CAUTION Labels ......... iv Control Panel Functions ..........1 Changing the Display Language ........3 Setting the Date and Time ......... 3 Printing a Report ............4 Using Advanced Fax Settings ........

  • Page 186: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 187 CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 188: Positions Of Labels And Hallmarks For Warning And Caution Labels

    Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.

  • Page 189: Control Panel Functions

    Control Panel Functions Use to store frequently-dialed fax number and dial them with a touch of the buttons. Allows you to shift the one-touch buttons to the numbers 21 through 40. Scrolls through the options available for the selected menu item. Confirms the selection on the display.
  • Page 190 Allows you to select the fax receiving mode. • Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers. • Allows you to print a Phone book list. Adjusts the resolution of the documents for the current fax job.

  • Page 191: Changing The Display Language

    Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: Press Menu until “Machine Setup” appears on the top line of the display. Press the scroll button ( ) until “Language” appears on the bottom line of the display.

  • Page 192: Printing A Report

    You can also use the scroll button ( ) to move the cursor under the digit you want to correct and enter a new number. To select “AM” or “PM” for 12-hour format, press the button or any number button. When the cursor is not under the AM or PM indicator, pressing the button immediately moves the cursor...

  • Page 193: Using Advanced Fax Settings

    Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see Operating Instruction.

  • Page 194: Sending A Fax Automatically

    Load the documents up to 50 pages face down into the ADF and adjust the document guides to the document size. For detailed guidelines for preparing an original document. Adjust the document resolution, referring to Operating Instruction. Sending a Fax Automatically Load the document(s) face down into the ADF.

  • Page 195: Confirming Transmission

    Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see Operating Instruction.
  • Page 196 Memo...