Table of Contents
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Table of Contents
Related Manuals for Xerox DocuShare 6.0
Summary of Contents for Xerox DocuShare 6.0
- Page 1 DocuShare Email Agent User Guide...
- Page 2 DocuShare Business Unit 3400 Hillview Avenue Palo Alto, California 94304 Copyright © 2007 Xerox Corporation. All Rights Reserved. Xerox ® and DocuShare® are trademarks of Xerox Corporation. All other trademarks are the property of their respective companies and are hereby acknowledged.
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Page 3: Table Of Contents
Table of Contents Chapter 1 Getting started Welcome ............1–2 Prerequisites . - Page 4 Table of Contents DocuShare Email Agent User Guide...
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Page 5: Getting Started
Getting started • Welcome ........... . . 1–2 •... -
Page 6: Welcome
Welcome Welcome The DocuShare Email Agent improves collaboration and email management capabilities, allowing you to email content directly into DocuShare. Using your email application, you can send messages to DocuShare collections, workspaces, users, and groups. The Email Agent is fully integrated with DocuShare, enabling you to use DocuShare features to search for email messages, control access to sensitive correspondence, and organize email content. -
Page 7: Prerequisites
Getting started Prerequisites To use the Email Agent, you need the following: • An email application and account • A web browser • The URL of your DocuShare server and a DocuShare user account • The email address of your DocuShare server, which you can obtain from your site administrator •... - Page 8 Resources Getting started 1–4 DocuShare Email Agent User Guide...
- Page 9 Using the Email Agent • About sending email messages to DocuShare objects ....2–2 • Object properties unique to the Email Agent ......2–3 •...
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Page 10: About Sending Email Messages To Docushare Objects
About sending email messages to DocuShare objects Using the Email Agent About sending email messages to DocuShare objects The Email Agent, together with your email application, enables you to share email content by sending messages and attachments to DocuShare collections, workspaces, users, and groups. -
Page 11: Object Properties Unique To The Email Agent
Using the Email Agent Object properties unique to the Email Agent The Email Agent provides additional object properties to support its capabilities. These additional properties are described below. Table 2–1: Object properties Property User properties Attachment As URL Specifies how email attachments are handled when you receive a message sent to a group of which you are a member. - Page 12 Object properties unique to the Email Agent Table 2–1: Object properties Property Workspace properties Attachments Only Sends each attachment as a separate document to the workspace without the email message. Email Alias A unique, one-word name that can be used instead of the workspace handle as the recipient of an email message.
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Page 13: Sending Email Messages To Collections And Workspaces
Using the Email Agent Sending email messages to collections and workspaces Sending email messages to collections and workspaces lets you easily share, store, and retrieve messages as needed. To send an email message to a collection or workspace, you need the email address of the DocuShare server and the object handle, or, if specified, the object email alias. -
Page 14: Sending Email Messages To Your Personal Collection
Sending email messages to collections and workspaces Your DocuShare administrator determines whether or not you need to type TO: or some other text. You can add spaces or a tab before and after TO:. Note: If the email message includes attachments and you want to send the attachments only, replace the word TO: with Upload:. -
Page 15: Sending Email Messages To Users And Groups
Using the Email Agent Sending email messages to users and groups Using your email application, you can send email messages to DocuShare users and groups. • To send an email message to a group, you need the email address of the DocuShare server and the group handle or, if specified, the group email alias. - Page 16 Sending email messages to users and groups Note: When using the email address of a user, you can replace the word TO: with Upload:, if the message includes attachments and you want to send the attachments only. The Email Agent uploads each attachment to the user’s personal collection.
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Page 17: Scanning Documents To Collections And Workspaces
Using the Email Agent Scanning documents to collections and workspaces If you have access to a multifunction device that supports scan to email, you can scan documents to DocuShare collections and workspaces. Before you can scan documents, you need the email address of your DocuShare server, which your DocuShare administrator can provide. -
Page 18: Viewing Messages In A Collection Or Workspace
Viewing messages in a collection or workspace Viewing messages in a collection or workspace An envelope icon identifies an email message in a collection or workspace. In addition, digitally signed as well as encrypted messages are identified by icons next to the message title. -
Page 19: Importing A Digital Certificate To Your Email Application
Using the Email Agent Importing a digital certificate to your email application A digital signature adds security to your email communications by ensuring that the message came from you and has not been changed by someone else. To add a digital signature to an email message, you need to import a digital certificate to your email application (for example, Microsoft Outlook). - Page 20 Importing a digital certificate to your email application Using the Email Agent 2–12 DocuShare Email Agent User Guide...