IBM Lotus Sametime 3.0 Quick Start Manual
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IBM Lotus Sametime 3.0 Quick Start Manual

IBM Lotus Sametime 3.0 Quick Start Manual

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  • Page 2 1-2-3, Ami Pro, Domino, Freelance Graphics, Lotus, LotusScript, Notes, Notes Mail, Sametime, TeamRoom, and Word Pro are trademarks or registered trademarks of Lotus Development Corporation and/or IBM Corporation, in the United States, other countries, or both. UltraPort, iSeries, pSeries, and zSeries are trademarks and IBM, SecureWay, Thinkpad, and WebSphere are registered trademarks of International Business Machines Corporation.
  • Page 3 This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation and was originally based on software copyright © 1999, International Business Machines, Inc., http://www.ibm.com. For more information on the Apache Software Foundation, please see http://www.apache.org/.
  • Page 4 THIS SOFTWARE IS PROVIDED “AS IS,” AND COPYRIGHT HOLDERS MAKE NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED. BY WAY OF EXAMPLE, BUT NOT LIMITATION, COPYRIGHT HOLDERS MAKE NO REPRESENTATIONS OR WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR THAT THE USE OF THE SOFTWARE OR DOCUMENTATION WILL NOT INFRINGE ANY THIRD PARTY PATENTS, COPYRIGHTS, TRADEMARKS OR OTHER RIGHTS.
  • Page 5 Permission to use, copy, modify, distribute and sell this software and its documentation for any purpose is hereby granted without fee, provided that the above copyright notice appear in all copies and that both that copyright notice and this permission notice appear in supporting documentation. Silicon Graphics makes no representations about the suitability of this software for any purpose.
  • Page 6 Center for Supercomputing Applications, University of Illinois, Urbana-Champaign. Sending Documentation Feedback Please send us your comments and suggestions about this documentation: Browse to the Lotus Developer Domain Web site at www.ibm.com/lotus/ldd. Click the Documentation Library link. Click the documentation feedback link.

  • Page 7: Table Of Contents

    Contents ..... Switch Between the Whiteboard and Get Started ....Screen Sharing .

  • Page 9: Get Started

    Get Started Now that you have IBM® Lotus® Sametime® 3.0, you can use your computer to communicate with your coworkers and conduct online meetings. Meetings can be broadcast (the audience only watches and listens) or interactive (participants work together using tools like screen sharing).

  • Page 10: Log On

    To test a meeting, click Test Meeting in the Meeting Center and follow the instructions that appear. You can also test a meeting by choosing Options - “Test a Meeting” in the Sametime Connect window. 2 IBM Lotus Sametime Quick Start Guide...

  • Page 11: Accept Security Warnings

    Sametime Connect comes in two slightly different versions. Your system administrator determines which version(s) you can use. See “Determining Which Version of Sametime Connect You Are Using” in the IBM Lotus Sametime User’s Guide for more information. Add Names to the Contact List Your contact list contains people with whom you want to maintain contact.

  • Page 12: Send Chat Messages

    Directory, or click Directory to search the Directory for a name. For more information, see “Searching for Names in the Directory” in the IBM Lotus Sametime User’s Guide. • External: This community contains people connected to your company’s extranet.

  • Page 13: Set Up Meetings

    • Scheduled Meetings: Use scheduled meetings when you have time to plan your meeting or when you must save the whiteboard contents. For more information, see “Working with Sametime Meetings” in the IBM Lotus Sametime User’s Guide. Start an Instant Meeting The people you invite to instant meetings are already online;...

  • Page 14: Attend Meetings

    Attend an Instant Meeting When you are invited to an instant meeting, you can: • Respond: Click Respond to start a private chat with the person who invited you to the meeting. 6 IBM Lotus Sametime Quick Start Guide...

  • Page 15: Attend A Scheduled Meeting

    OK. If the meeting requires a password, enter the password and click OK. Note If your Meeting Center includes a search feature, you are using the Enterprise Meeting Server (EMS). See the IBM Lotus Sametime User’s Guide for information about attending a meeting from the EMS. Participate in Meetings...

  • Page 16: Raise Your Hand

    Meeting - Send File. If you are in a chat with two or more people, select a name from the Participant List and choose Meeting - People - Send File, or right-click the selected name and choose Send File from the shortcut menu. 8 IBM Lotus Sametime Quick Start Guide...
  • Page 17 • Instant or Scheduled Meeting: Select a name from the Participant List, right-click, and choose Send File from the shortcut menu. • Contact List: You can transfer a file to a person who appears in your contact list even if you are not in a meeting with that person. Select a name and choose Meeting - Send File, or right-click the selected name and choose Send File from the shortcut menu.

  • Page 18: View Web Pages

    The Participant List displays the names of everyone attending the meeting. The Participant List also shows you: The Person Who is Currently Speaking (In meetings with computer audio) 10 IBM Lotus Sametime Quick Start Guide...
  • Page 19 Participants Waiting to Speak (In meetings using the Request Microphone mode of computer audio) Hands Raised (The number of hands raised appears in the status bar at the bottom of the screen.) • Participant List Details: During a meeting, click the Participant List details button to see more information about meeting participants, including: The Moderator...

  • Page 20: Present And Edit Files

    Present and Edit Files Use either the whiteboard or screen sharing to present or edit files during meetings. See “Presenting Information in a Meeting” in the IBM Lotus Sametime User’s Guide for advice about which tool is best for your needs.

  • Page 21: Switch Between The Whiteboard And . . . . . . . . . . . . . . . . Screen Sharing 13 Use Computer Audio And Video

    1. Open the program(s) that you want to share. 2. Click the screen-sharing button near the top of the Meeting Room. 3. Select one of the following options from the screen-sharing toolbar: Share a Program Share My Entire Screen Share Part of My Screen with a Frame 4.

  • Page 22: Test Your Audio And Video

    2. A “waiting to talk” icon appears next to your name in the Participant List, and the label on the button changes to Release Microphone. 3. When the current speaker releases the microphone, the next person who has requested the microphone can speak. 14 IBM Lotus Sametime Quick Start Guide...

  • Page 23: Moderate Meetings

    4. After you receive the microphone, a “currently talking” icon appears next to your name in the Participant List. 5. Speak into your microphone. Everyone in the meeting hears you. If you have a video camera attached to your computer, everyone sees your video image when you speak.

  • Page 24: Attach A File During A Meeting

    If you want to attach a whiteboard file (SWB) from another meeting, see “Accessing Meeting Details” in the IBM Lotus Sametime User’s Guide. After choosing the file, continue to step 4. • If Sametime cannot automatically convert your file type, you must use Sametime Print Capture to convert the file.

  • Page 25: Send Web Pages

    choose Permissions - Give Microphone to Next Person. The next person who is waiting to talk receives the microphone. Send Web Pages Only the Moderator can send Web pages. 1. Select the Web Pages tab. If the tab is not visible, choose View - Interaction Tabs - All Tabs.

  • Page 26: Switch The Moderator

    You can save a chat transcript from an instant chat meeting or a meeting that occurs in the Meeting Room. (Public chat that occurs in the Meeting Room is called Meeting Room chat.) Chat transcripts are saved on your computer. 18 IBM Lotus Sametime Quick Start Guide...

  • Page 27: Viewing Saved Chat Transcripts

    SWB (a whiteboard file for viewing in a meeting). Note You cannot save your whiteboard presentation in its original file ® format. For example, if you attach an IBM Lotus 1-2-3 file to the whiteboard, you cannot edit and save the changes in Lotus 1-2-3 format. If you must save your edits in the original file format, use screen sharing to edit and save the file.

  • Page 28: Viewing Saved Whiteboard Files

    Whiteboard Attachments: Files that the meeting creator or Moderator attached to the meeting. These files are in their original format. For example, if you attach an IBM Lotus Word Pro® file named Proposal.lwp, the file appears on the Meeting Details page as Proposal.lwp.

  • Page 29: Viewing A Recorded Meeting

    • To save a file on your computer, right-click the file and choose Copy from the shortcut menu. Open your file management system (Windows® Explorer, for example), right-click, and choose Paste. You can save either version of the file (the RTF version or the SWB version).

  • Page 30: Chat With All Participants

    2. In the Participant List, double-click a name (or select multiple names, right-click a selected name, and choose Message from the shortcut menu). 3. Enter your message in the floating chat window and click Send. The message appears on the selected participant’s screen. 22 IBM Lotus Sametime Quick Start Guide...

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