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Canon IR5000 - iR B/W Laser Driver Manual

Pcl driver guide
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PCL Driver Guide
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Summary of Contents for Canon IR5000 - iR B/W Laser

  • Page 1 PCL Driver Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 Canon, Inc. shall not be liable for any direct, incidental, or consequential damages of any nature, or loss of expenses resulting from the use of this material.

  • Page 3: About Trademarks

    About Trademarks PCL and HP-GL are trademarks of Hewlett-Packard Company. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. ® NetWare and Novell are registered trademarks of Novell Inc. (US), ©1996 Novell Inc., all rights reserved.

  • Page 4: How This Manual Is Organized

    How This Manual Is Organized Chapter 1 Before You Begin Provides an explanation of system environments required for using the PCL5e and PCL 6 printer drivers and Fax driver, and also explains how to find help and information regarding the installing and use of these drivers.

  • Page 5: Symbols Used In This Manual

    Symbols Used in This Manual Indicates important items or prohibited actions that should always be IMPORTANT observed when using the printer drivers and fax driver. Always read these to avoid improper operation. Indicates items for reference or supplementary information that users NOTE should note.

  • Page 6: Table Of Contents

    Installing the Printer Driver........2-2 Installing Canon NetSpot Suite Service ......2-6 Uninstalling the Printer Driver .
  • Page 7 Canon Port Setting Tool ........

  • Page 8: Before You Begin

    Before You Begin C H A P T E R This chapter provides an explanation of system environments required for using the PCL5e and PCL 6 printer drivers and Fax driver, and also explains how to find help and information regarding the installing and use of these drivers.

  • Page 9: Introduction

    Introduction The Canon PCL5e and PCL 6 Printer drivers and Fax driver give users of Microsoft Windows 95, Windows 98, Windows NT Version 4.0 or Windows 2000 (hereafter called Windows 95/98/ NT4.0/2000) operating systems the ability to make full use of the printer. The printer driver allows you to print documents from any Windows application to your printer using Hewlett-Packard’s...

  • Page 10: System Requirements

    System Requirements The printer drivers and fax driver for Windows 95/98/NT4.0/2000 can be used in the following sys- tem environments. Software: Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows NT4.0 or Microsoft Windows 2000 Computer: Any computer on which Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows NT4.0 or Microsoft Windows 2000 runs properly.

  • Page 11: Where To Find Help

    You can also click the ? button in the upper right corner of most dialog boxes and then click a specific item in the dialog box for help with that item. Canon Authorized Dealers If the Help file does not provide the information you need, contact your Canon authorized dealer. Where to Find Help...

  • Page 12: Getting Started

    Installing Canon NetSpot Suite Service........

  • Page 13: Installing The Software

    Installing the Software Installing the Printer Driver Before using the printer, you must install the PCL5e or PCL 6 printer driver. The installation proce- dures for both printer drivers are the same. IMPORTANT • For Windows NT4.0/2000, log in as Administrator when you install the driver. •...
  • Page 14 NetSpot Suite Service together with the printer driver. NOTE • Canon NetSpot Suite Service is necessary when setting up the printer configuration automatically or when using the Job Accounting feature. • If you select Install Printer Driver in the Printer Wizard dialog box when selecting which item to install, this message will not display.
  • Page 15 After the files are copied, click the Finish button to finish the installation program. The printer icon is displayed in the Printers folder. The driver is now installed. NOTE • Use the Installer only for Client PCs. - You cannot install an alternate Printer Driver for Windows 95/98 on the Windows NT4.0/2000 Server because the Installer detects the OS on which the driver is going to be installed.
  • Page 16 Click the Browse button to select the folder of the driver you want to install, and then click the OK button. PCL5e Windows 95/98: \PCL\Drivers\USEng\Printer\PCL5e\WIN9X Windows NT4.0: \PCL\Drivers\USEng\Printer\PCL5e\WINNT40 Windows 2000: \PCL\Drivers\USEng\Printer\PCL5e\WIN2000 PCL 6 Windows 95/98: \PCL\Drivers\USEng\Printer\PCL6\WIN9X Windows NT4.0: \PCL\Drivers\USEng\Printer\PCL6\WINNT40 Windows 2000: \PCL\Drivers\USEng\Printer\PCL6\WIN2000 Select your printer model from the list, and then click the Next button.

  • Page 17: Installing Canon Netspot Suite Service

    Job Accounting feature. When using the installer, Canon NetSpot Suite Service can be installed together with the printer driver. (See P 2-2) However, if you install the printer driver using the Add Printer Wizard or install only the printer driver when using the installer, install Canon NetSpot Suite Service with the following proce- dure.
  • Page 18 A message asking if you want to install NetSpot Suite Service is displayed. Click the Yes button to start copying the files. After the files are copied, click the Finish button to finish the installation program. Installing the Software...

  • Page 19: Uninstalling The Printer Driver

    Uninstalling the Printer Driver It is recommended to use the uninstaller in the User Software CD when you delete an unnecessary driver. Insert the User Software CD into the CD-ROM disk drive. Double-click the My computer icon, and then double-click the CD-ROM disk drive icon. Double-click the PCL, Drivers, USEng, and Setup folder icons.

  • Page 20: Accessing The Properties Dialog Box

    Accessing the Properties Dialog Box The Properties dialog box contains several sheets that allow you to setup and control your printer. To access the Properties dialog box, follow the procedure below for your version of Windows. For Windows 95/98 To access the Properties dialog box from the application If you access the Properties dialog box from the application, the specified settings are available for the current print job.

  • Page 21: For Windows Nt4.0/2000

    For Windows NT4.0/2000 You can access the Document Properties dialog box and the Printer Properties dialog box. In the Document Properties dialog box, you can specify the printer driver settings. In the Printer Properties dialog box, you can setup the printer configuration. To access the Document Properties dialog box from the application If you access the Document Properties dialog box from the application, the specified settings are available for the current print job.

  • Page 22: Setting Up The Printer Configuration

    Setting Up the Printer Configuration If your printer is connected to the network, you can set up the printer configuration automatically. To set up the printer configuration Click the Start button, point to Settings, and then click Printers. In the Printers folder, right-click the icon of your printer, and then click Properties. In the Properties dialog box, click the Configuration tab (Windows 95/98) or Device Settings tab (Windows NT4.0/...
  • Page 23 IMPORTANT If you want to set up the printer configuration automatically, please note the following points. • For imageRUNNER 6000/5000 and iR3250, it is necessary to install Canon NetSpot Suite Service. See P2-6 for installing Canon NetSpot Suite Service. • For imageRUNNER 600/550/60, imageRUNNER 400/330, imageRUNNER 210 and GP225/GP200, one...

  • Page 24: Printing A Document

    Printing a Document In your Windows application, with the document open, click the command to print your document. In the Print dialog box, select your printer name from the Name drop-down list box, and then click the Properties button to display the Properties dialog box. Specify the various print settings in the Properties dialog box, or select a Profile.
  • Page 25 2-14 Printing a Document...

  • Page 26: Using The Print Options

    Using the Print Options C H A P T E R This chapter provides instructions for specifying the various settings for printing a document. IMPORTANT • Some print options may be unavailable depending on your printer model. Using Profiles for Printing..........3-2 What is a Profile? .

  • Page 27: Using Profiles For Printing

    Using Profiles for Printing What is a Profile? Various printer driver settings are saved as Profiles. You can also save frequently used printer driver settings as Profiles. When you select a Profile, the document is printed under the saved settings. Selecting a Profile for Printing When you select a Profile, the document is printed under the settings of the selected Profile.

  • Page 28: Adding Or Editing Profiles In The Profile Sheet (For Windows Nt4.0/2000)

    NOTE • For Windows NT4.0/2000, this option is available when the Allow Setting Edition check box is selected in the Profile sheet in the Properties dialog box. Adding or Editing Profiles in the Profile Sheet (for Windows NT4.0/2000) Profiles specified in the Printer Properties dialog box can be accessed and used by all the clients connected to the server.
  • Page 29 Specify the settings for the Profile in the Page Setup, Finishing, Paper Source and Quality sheets. Display the Attribution sheet. Specify the Name, Icon and Comment, and then click the OK button. Using Profiles for Printing...

  • Page 30: Scaling A Document

    Scaling a Document There are two methods for scaling a document: Select the output size of the document to scale it automatically, or specify the scaling value manually. Scaling a Document Automatically Display the Page Setup sheet. Select the page size from the Page Size drop-down list box. If this driver setting is inaccessible from the application, click the File menu, and then click Printer Settings or Page Settings (depending on the application) to specify the page size.

  • Page 31: Scaling A Document Manually

    Scaling a Document Manually Display the Page Setup sheet. Select the page size from the Page Size drop-down list box. If this driver setting is inaccessible from the application, click the File menu, and then click Printer Settings or Page Settings (depending on the application) to specify the page size. Select the actual paper size to be printed on from the Output Size drop-down list box.

  • Page 32: Printing Multiple-Pages On One Sheet

    Printing Multiple-Pages on One Sheet Multiple pages can be printed on one sheet of paper. The number of document pages which can be printed on one sheet of paper is 2, 4, 6, 8, 9 and 16. To print multiple pages on one sheet Display the Page Setup sheet.

  • Page 33: Using 2-Sided Printing

    Using 2-Sided Printing 2-Sided Printing prints a document on both sides of the paper. To use 2-Sided Printing Display the Finishing sheet. Select 2-Sided Printing under Print Style. Select the required binding edge for the paper printout from the Binding Location drop- down list box.

  • Page 34: Specifying The Finishing Options

    Specifying the Finishing Options Selecting a Finishing Option The various options in the Finishing sheet allow you to select the most appropriate tray or bin output method for each document. The available output options are: Off - Outputs the document without sorting. (Available only for imageRUNNER 600/550/60.) Collate - Outputs sorted copies of the document into the output tray or bins.
  • Page 35 Select Collate, Group or Staple under Finishing. If you selected Staple, click the Staple Position button. Specify the position to staple in the Staple Position dialog box, and then click the OK button. (Not available for GP215/GP200 and GP55/ GP30.) Click the Rotate check box if you want to output copies of a document turned at a 90 degree angle for each copy.
  • Page 36 To specify the output tray or bin (for imageRUNNER 210, GP225/GP200, GP215/GP200, GP55/GP30) Specify the number of copies to print in Copies in the Page Setup sheet. Display the Finishing sheet. Select Collate, Group or Staple under Finishing. Click the Output Details button. Spec- ify the output tray or bin where copies of the document will be output in the Output Settings dialog box, and then...

  • Page 37: Using Booklet Printing

    Click the OK button in the Finishing sheet. NOTE • The available Finishing options vary depending on the output options attached to the printer. Using Booklet Printing Booklet Printing allows you to print the pages of a document as a booklet. NOTE •...
  • Page 38 If you are using Windows 95/98/2000, click the Details button to open the Detailed Settings for Booklet dialog box. Specify the detailed settings, and then click the OK button. Click the OK button in the Finishing sheet. NOTE • If you are using Windows 95/98/2000, you can use different paper for the cover page of the booklet. Select Different for Cover and Others under Paper Selection in the Paper Source sheet and specify the paper source for the cover page and body pages of the document.

  • Page 39: Specifying The Paper Source

    Specifying the Paper Source The Paper Source sheet allows you to specify the settings for the paper source. The type of paper and loading method can be set under Paper Selection. Use the Paper Selection setting to specify whether to print all the pages from one paper source or to print the pages from different paper sources.
  • Page 40 To print the first, body, and last pages from different paper sources Display the Paper Source sheet. Select Different for First, Others, and Last under Paper Selection. Select the paper sources required for the first, other, and last pages from each of the corresponding drop-down list boxes.
  • Page 41 To print the first, second, body, and last pages from different paper sources Display the Paper Source sheet. Select Different for First, Second, Oth- ers, and Last under Paper Selection. Select the paper sources required for the first, second, other, and last pages from each of the corresponding drop-down list boxes.
  • Page 42 To print the cover and body pages of a booklet from different paper sources (for Windows 95/98/2000) Display the Finishing sheet and select Booklet Printing under Print Style. Display the Paper Source sheet and select Different for Cover and Others under Paper Selection.
  • Page 43 To print on transparency sheets Display the Paper Source sheet. Select Transparency Interleaving under Paper Selection. Select the paper source required for the interleaf sheets from the Interleaf Sheet drop- down list box. Click the Print on Interleaf Sheets check box if you want to print the same data on the interleaving and transparency sheets.

  • Page 44: Using Overlay Printing

    Using Overlay Printing What is Overlay Printing? Overlay Printing overlays a form file on a document. For example, when the format of a report or bill is created in an application as a form file, you can print a text data document overlaid with the form file to create a perfectly formatted document. Creating a Form File Before using Overlay Printing, a form file must be created in an application.
  • Page 45 Click the Page Options button to open the Page Options dialog box. Display the Overlay sheet, and then select Create an Overlay under Print- ing Method. Click the Browse button, specify the file name, and then click the OK button. Enter a Title and Sub-Title if necessary, and then click the OK button.

  • Page 46: Printing With An Overlay

    Printing with an Overlay In the application, select the Print command, and then click the Properties button in the Print dialog box. Display the Page Setup sheet. Click the Page Options button to open the Page Options dialog box. Using Overlay Printing 3-21...
  • Page 47 Display the Overlay sheet, and then select Print with an Overlay under Printing Method. Click the Browse button, select the file name that you want to use as a form file, and then click the OK button. Click the OK button in the Page Options dialog box. Click the OK button in the Page Setup sheet.

  • Page 48: Specifying The Print Quality

    Specifying the Print Quality The Quality sheet allows you to select print quality settings called Objectives. What is an Objective? Objectives are print quality settings selected to give the best result for a particular type of print job. The following Objectives are stored in the printer driver: Text/Table Publications Graphics...
  • Page 49 To change the detailed settings for an Objective Display the Quality sheet. Select the Objective whose settings you want to change. Click the Details button to open the Detailed Settings for Objective dialog box. Specify the new settings, and then click the OK button. Click the OK button in the Quality sheet.

  • Page 50: Sending Document Data To The Image Server

    Sending Document Data to the Image Server Document data can be sent to the Mail Box (Available for imageRUNNER 6000/5000, iR3250, imag- eRUNNER 600/550/60 and imageRUNNER 400/330) or registered as an Image Form (Available for imageRUNNER 600/550/60). To send a document to the Mail Box Select Store from the drop-down list box at the upper right in either the Page Setup, Fin- ishing, Paper Source or Quality sheet.

  • Page 51: To Register A Document As An Image Form

    To register a document as an Image Form Select Store from the drop-down list box at the upper right in either the Page Setup, Fin- ishing, Paper Source or Quality sheet. Click the Yes button in the message box, or click the Store Destination icon button to open the Store Destination dialog box.

  • Page 52: Secured Printing

    Secured Printing Secured Printing saves a print job inside the printer under a certain password and outputs it later only when the correct password is verified. This feature is useful when printing a confidential docu- ment. Secured Printing is available for imageRUNNER 6000/5000 and iR3250. Select Secured Print from the drop-down list box at the upper right in either the Page Setup, Finishing, Paper Source or Quality sheet.

  • Page 53: Editing Some Print Documents Together (For Windows 95/98)

    NOTE • If the Properties dialog box is opened from the Printers folder, you can click the Lock icon button at the right of the drop-down list box to start Canon PageComposer each time you print a document. 3-28 Editing Some Print Documents Together (for Windows 95/98)

  • Page 54: Using The Job Accounting Feature

    In order to print documents using the Job Accounting feature, follow the procedure below to specify the ID and password. IMPORTANT • It is necessary to install Canon NetSpot Suite Service for using the Job Accounting feature. See P2-6 for installing Canon NetSpot Suite Service. Display the Configuration sheet (Win- dows 95/98) or Device Settings sheet (Windows NT4.0/2000), and then click...

  • Page 55: Printing Under Job Accounting (For Windows 95/98)

    Click the OK button. NOTE • The ID and password can be changed when printing a document only if the Confirm ID/Password when Printing check box is checked in the ID/Password Settings dialog box. Printing under Job Accounting (for Windows 95/98) In the application, select the Print command, and then click the Properties button in the Print dialog box.

  • Page 56: Printing Under Job Accounting (For Windows Nt4.0/2000)

    Printing under Job Accounting (for Windows NT4.0/2000) The procedure for printing under Job Accounting differs depending on whether or not the Allow Password Setting check box is checked on in the Device Settings sheet. When the Allow Password Setting check box is selected: The password for Job Accounting can be specified in advance in the ID/Password Settings dialog box.

  • Page 57: Specifying The Grayscale Settings

    Specifying the Grayscale Settings About the Grayscale Settings Clicking the Grayscale Settings button in the Quality sheet opens the Edit Color/Grayscale Settings dialog box. This dialog box consists of two sheets, an Adjustment sheet and a Matching sheet. The Adjustment sheet allows you to specify the brightness and contrast settings affecting a printed document.
  • Page 58 Click the Grayscale Settings button to open the Edit Color/Grayscale Settings dialog box. Display the Adjustment sheet. Select the image type to adjust from the Sample Picture drop-down list box, and then adjust the brightness and contrast. For detailed information about the Adjustment sheet, refer to the online help. Display the Matching sheet.
  • Page 59 Click the Enable Matching check box, and then specify the method of color matching. Or, deselect the Enable Matching check box, and then specify the gamma value. For detailed information about the Matching sheet, refer to the online help. Click the OK button. Click the OK button in the Quality sheet.

  • Page 60: Using The Fax Options

    Using the Fax Options C H A P T E R This chapter provides instructions for installing the fax driver, faxing a document, and specifying the various settings for faxing a document. IMPORTANT • If a fax board is not installed in your printer, the fax options are not available. Installing the Fax Driver .

  • Page 61: Installing The Fax Driver

    Installing the Fax Driver IMPORTANT • For Windows NT4.0/2000, log in as Administrator when you install the driver. • Only imageRUNNER 400/330 System Version 2.0 (or later) is supported by the Fax Driver Version 1.2 (or later). To install using the Installer Insert the User Software CD into the CD-ROM disk drive.
  • Page 62 NOTE • Canon NetSpot Suite Service is necessary when setting up the fax configuration automatically or when using the Job Accounting feature. After the files are copied, click the Finish button to finish the installation program.
  • Page 63 To install using the Add Printer Wizard Click the Start button, point to Settings, and then click Printers. In the Printers folder, double-click the Add Printer icon to start the Add Printer Wizard. Confirm the Wizard is started, and then click the Next button.
  • Page 64 Select your fax model from the list, and then click the Next button. Follow the instructions on the screen to continue, and then click the Finish button to start copying the files. The printer icon is displayed in the Printers folder. The driver is now installed. Installing the Fax Driver...

  • Page 65: Specifying The Installed Fax Memory

    Specifying the Installed Fax Memory Before faxing a document with the fax, you need to specify the amount of fax memory installed in your fax. To specify the installed fax memory Click the Start button, point to Settings, and then click Printers. In the Printers folder, right-click the icon of your fax, and then click Properties.

  • Page 66: Faxing A Document

    Faxing a Document To send a document as a Fax In the Windows application, with the document open, click the command to print your document. In the Print dialog box, select your fax name from the Name drop-down list box, and then click the OK button.

  • Page 67: To Send A Document To The Memory Box Of The Recipient's Fax

    To send a document to the memory box of the recipient's fax When sending a fax with the subaddress and password specified, the document data is sent and stored in the memory box of the recipient's fax. This feature is useful for sending a confidential document as a fax. NOTE •...
  • Page 68 Click the Add to Recipient List button. Repeat step 3 to 7 if you want to send the fax to multiple recipients. Specify the various settings in each sheet. To switch between sheets, click the tab for each sheet. After all the fax settings are specified, click the OK button in the Properties dialog box. The document is sent and stored in the memory box of the recipient's fax.

  • Page 69: Specifying The Fax Recipients

    Specifying the Fax Recipients You can specify the names and fax numbers of people to whom you want to send a fax by adding them as recipients to the Recipient List list box. You can add recipients by: Typing a new name and fax number in the Recipient Name and FAX Number boxes. Selecting a recipient in the Select from Address Book dialog box.

  • Page 70: To Add A Recipient From The Address Book

    To add a recipient from the Address Book Display the Send FAX sheet. Click the Select from Address Book button to open the Select Recipient from Address Book dialog box. Select an entry in the Entries list box, and then click the Add to Recipient List button. Click the OK button in the Select Recipient from Address Book dialog box.

  • Page 71: Defining The Address Book Entries

    Defining the Address Book Entries Defining an Individual Clicking the New Individual button in the Address Book sheet opens the Add Individual dialog box for defining a new individual. You see the same dialog box under the title Edit Individual if you click the Edit button in the Address Book sheet when an individual entry is selected in the Entries list box.
  • Page 72 Enter information about the new individual such as their name and company name. Enter the fax number. You can enter 2 fax numbers, one as a Primary Number and one as a Secondary Number. Enter appropriate information about the fax numbers in the Description text boxes. If you want to send a document to the memory box of the recipient's fax, click the Use Subaddress check box.

  • Page 73: To Edit An Individual

    To edit an Individual Display the Address Book sheet, and then click the Individuals check box to display all the individuals in the Entries list box. Select an individual to edit, and then click the Edit button to open the Edit Individual dialog box.

  • Page 74: Defining A Group

    Defining a Group Clicking the New Group button in the Address Book sheet opens the Add Group dialog box for defin- ing a new group. A group can contain both individuals and other groups. You see the same dialog box under the title Edit Group if you click the Edit button in the Address Book sheet when a group entry is selected in the Entries list box.

  • Page 75: To Edit A Group

    Click the OK button to create the new group entry. To edit a Group Display the Address Book sheet, and then click the Groups check box to dis- play all the groups in the Entries list box. Select a group to edit, and then click the Edit button to open the Edit Group dialog box.

  • Page 76: To Delete A Group

    To delete a Group Select the entry you want to delete in the Entries list box, and then click the Delete button. Defining the Address Book Entries 4-17...

  • Page 77: Attaching A Cover Sheet To A Fax

    Attaching a Cover Sheet to a Fax Display the Cover Sheet sheet. Select an option for attaching the cover sheet to the fax under Cover Sheet Settings. NOTE • For imageRUNNER 210 and GP225/GP200 fax drivers under Windows NT4.0, Send a Different Sheet to Each Recipient is not available.
  • Page 78 If the corresponding check boxes are checked, enter the name, fax number, company name and/or department/division name of the sender of the fax, and then click the OK button in the Edit Sender dialog box. If Logo and/or Signature is selected, click the Edit Logo and/or Edit Signa- ture button to open the Edit Logo/Sig- nature dialog box.
  • Page 79 4-20 Attaching a Cover Sheet to a Fax...

  • Page 80: Appendix

    Canon Port Setting Tool ........

  • Page 81: Additional Software

    • Canon Port Setting Tool is installed with Canon NetSpot Suite Service. • For more information about using Canon Port Setting Tool, see the Online Help. To display the Online Help, start Canon Port Setting Tool, and then click the Help button.
  • Page 82 Index Numerics 2-Sided Printing .......................... 3-8 Accessing the Properties Dialog Box ..................2-9 Adding Profiles ........................3-2, 3-3 Address Book Entries ....................... 4-12 Attaching a Cover Sheet to a Fax ..................... 4-18 Booklet Printing ......................... 3-12 Defining a Group ........................4-15 To add a new Group ......................
  • Page 83 Form File ........................... 3-19 Grayscale Settings ........................3-32 Installing Canon NetSpot Suite Service ..................2-6 Installing the Fax Driver ......................4-2 Installing the Printer Driver ......................2-2 Job Accounting .........................3-29, 3-30 Printing under Job Accounting ................... 3-30 Specifying the ID and Password for Job Accounting ............3-29 Objective ...........................
  • Page 84 Selecting a Profile for Printing ....................3-2 Selecting an Objective ......................3-23 Sending Document Data to the Image Server ................3-25 To register a document as an Image Form ................ 3-26 To send a document to the Mail Box .................. 3-25 Setting Up the Printer Configuration ..................
  • Page 85 Index...
  • Page 86 100% reused paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

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