Page 1: Operating Instructions
Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.
Page 4 ❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine.
Page 5 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine.
Page 6: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. ❒ Some functions may not be available depending on your machine type. Reference p.16 “Options” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile, printer, and scanner functions.
Page 7: Paperless Fax Transmission
Paperless Fax Transmission You can send a file by fax without printing it. Transmission You can send a fax from your computer over the network (Ethernet, or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
Page 8: Fax Transmission And Reception Through The Internet
Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission).
Page 9: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. BAN005S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •...
Page 10: Administrating The Machine (Security Functions)
Administrating the Machine (Security Functions) You can prevent information leakage by managing the machine. BAN006S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference. • By setting passwords, you can prevent unauthorized access via the network. See Security Reference.
Page 11: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer. BAN007S Web Image Monitor lets you configure and operate the machine using a Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.
Page 12: What You Can Do With This Machine With The Ddst Unit
What You Can Do with This Machine with the DDST Unit This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.16 “Options” Copier, Printer, and Scanner Functions This machine provides copier, printer (optional), and scanner (optional) functions. AZB002S •...
Page 13: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit..iii What You Can Do with This Machine..............iv Copier, Facsimile, Printer, and Scanner Functions........... iv Paperless Fax Transmission..................v Fax Transmission and Reception Through the Internet ..........vi Using the Scanner in a Network Environment ............
Page 14 Security (For Machines with the DDST Unit).............31 Primary Security Functions ..................31 Operating Environment and Notes................32 2. Entering Text Entering Text ......................33 Available Characters ....................33 Keys .........................33 How to Enter Text ....................34 3. Appendix Dos and Don'ts.....................43 Software and Utilities Included on the CD-ROM ..........45 Viewing the Contents of the CD-ROM ..............46 Printer Drivers for This Machine................46 TWAIN Driver ......................47...
Page 15: Notice
Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 16 This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation.
Page 17: For Users In The State Of California
Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à...
Page 18: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.
Page 19: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 20 R WARNING: • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. •...
Page 21 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 22 R CAUTION: • Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water. • If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.
Page 23: Positions Of Warning And Caution Labels
Positions of WARNING and CAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. BAN008D High temperature. Be careful of hot parts when clearing paper jams.
Page 24: Energy Star Program
ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy con- servation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.
Page 25: Specifications
Specifications Copier only Printer Fax, printer, and scanner and scanner installed (For installed machines with the DDST Unit) Low Power Power consumption 32 W 34 W 37 W mode Default interval 1 minute 1 minute 15 minutes Recovery time Less than Less than Less than 8.7 seconds...
Page 27: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. Important ❒ Do not obstruct the ventilation holes by placing objects near them or leaning things against them.
Page 28: Ventilation Holes
Getting Started Internal tray Operation switch Copied/printed paper and fax messages Press to turn the power on (the operation are delivered here. switch indicator lights). To turn the pow- er off, press again (the operation switch Paper capacity: 250 sheets indicator goes off).
Page 29 Guide to Components BAN010S Right cover Lower right cover (optional) Open this cover to remove jammed paper Open this cover to remove jammed paper fed from the paper tray. fed from the optional lower paper tray unit. Bypass tray Use to copy or print onto OHP transpar- Note encies, adhesive labels, translucent pa- ❒...
Page 30: Options
Getting Started Options This section introduces the names and functions of main optional parts. External Options This section provides explanations about external options. BAN016S Exposure glass cover Lower Paper Trays Lower this cover over originals. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.
Page 31 Guide to Components Internal Options This section describes the options that can be installed in the machine. Important ❒ If the Printer Enhance Option is installed, you can use the PCL printer driver but not the DDST printer driver. • Fax unit Allows you to use the fax function.
Page 32: Control Panel
Getting Started Control Panel This section introduces the names and functions of the components on the con- trol panel. ❖ For machines with the DDST Unit installed BAN023S ❖ For machines with fax and printer/scanner installed BAN024S {Pause/Redial} key (facsimile Communicating indicator mode) Lights during data transmission or reception.
Page 33 Control Panel {Job Information} key (scanner and {User Tools/Counter} key facsimile mode) • User Tools Press to obtain status information on Press to change default or operation parameters according to requirement. transmitted data. • Counter {Facsimile} key Press to check or print the counter value. Press to activate the facsimile function.
Page 34 Getting Started mData In indicator (facsimile {Original} key (copier, scanner and facsimile mode) and printer mode) Press to select the most suitable scanning Flashes when the machine is receiving method for the original. See “Original print jobs or LAN-Fax documents from a Type Setting”, Copy Reference, “Select- computer.
Page 35 Control Panel Reference p.22 “Display” p.27 “Turning On the Power” p.33 “Entering Text” “Accessing User Tools”, General Settings Guide “General Settings/Adjust”, General Settings Guide “Clearing Misfeeds”, Troubleshooting “Original Type Setting”, Copy Reference “Sort”, Copy Reference “Rotate Sort”, Copy Reference “Staple”, Copy Reference “Duplex”, Copy Reference “One-Sided Combine”, Copy Reference “Two-Sided Combine”, Copy Reference...
Page 36: Display
Getting Started Display The display panel shows machine status, error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on.
Page 37: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Inte- gration Server Authentication is enabled, the authentication screen appears. The ma- chine is operable only if you enter a valid user name and password. If user code authentication is enabled, you cannot use the machine until you enter a valid user code.
Page 38: Login (Using The Control Panel)
Getting Started Login (Using the Control Panel) Use the following procedure to log in when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is enabled. Enter the login user name, and then press the {OK} key. Enter the login password, and then press the {OK} key. When the user is authenticated, the screen for the function you are using appears.
Page 39: Login (Using A Printer Driver)
When the Authentication Screen is Displayed Login (Using a Printer Driver) If Basic Authentication, Windows Authentication, LDAP Authentication, or In- tegration Server Authentication is enabled, make encryption settings in the properties screen of the driver, and then specify a login user name and password. Note ❒...
Page 40: Changing Modes
Getting Started Changing Modes This section explains how to change modes. The following illustrations show screens that appear when all options are installed. BAN025S ❖ System Reset The screen specified in Function Priority appears automatically after a certain period of time has elapsed. This function is called “System Reset”. See “Sys- tem Settings”, General Settings Guide.
Page 41: Turning On The Power
Turning On the Power Turning On the Power This section describes how to turn on/off the power. ❖ Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.
Page 42: Turning On The Power
Getting Started Turning On the Power Turn on the power as follows: Press the operation switch. The operation switch indicator goes on. AZB027S Note ❒ If the power does not come on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on. Turning Off the Power Turn off the power as follows: Press the operation switch.
Page 43: Turning Off The Main Power
Turning On the Power Turning Off the Main Power Turn off the main power as follows: Important ❒ If the operation switch indicator is lit or flashing, do not turn off the main power switch. Doing so might damage the memory, leading to malfunctions. ❒...
Page 44: Saving Energy
Getting Started Saving Energy This machine has the following energy saving function. ❖ Auto Off (Copier only) This machine automatically turns itself off when a job is finished, after a cer- tain period of time has elapsed. This function is called “Auto Off”. You can change the Auto Off time.
Page 45: Security (For Machines With The Ddst Unit)
Security (For Machines with the DDST Unit) Security (For Machines with the DDST Unit) Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security.
Page 46: Operating Environment And Notes
Getting Started Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
Page 47: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the cursor position. If there is a character already at the cursor position, the newly entered character appears before it. Available Characters This section explains which characters are available.
Page 48: How To Enter Text
Entering Text ❖ Number keys Use to enter numbers. ❖ {Quick Dial 01/17} key to {Quick Dial 09/25} key (A to Z) Press these to enter upper and lower case letters. ❖ {Clear/Stop} key Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
Page 49 Entering Text Entering letters Press the {Shift} key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press the appropriate Quick Dial key repeatedly until the letter that you re- quire appears. To enter additional letters, repeat step If the next letter you want to enter is assigned to the same Quick Dial key, move the cursor by pressing {V}, and then press the Quick Dial key.
Page 50 Entering Text ❖ Keyboard Type B Press one of the following Quick Dial keys to display a basic letter, and then press the {Quick Dial 16/32} key to select one of its variations. AMA028S...
Page 51 Entering Text ❖ Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech let- ters. Press one of the following Quick Dial keys to display a basic letter, and then press the {Quick Dial 16/32} key to select one of its variations. ARB028S...
Page 52 Entering Text ❖ Keyboard Type D This keyboard type allows you to enter Russian letters. Press the {Shift} key to enter Cyrillic character mode. To enter a letter, press the corre- sponding Quick Dial key indicated in the table below. Press the key repeat- edly until the required letter is displayed.
Page 53 Entering Text Depending on the selected keyboard type, you can enter the following symbols. ❖ Keyboard Type A BAN033S ❖ Keyboard Type B BAN021S...
Page 54 Entering Text ❖ Keyboard Type C AMA033S ❖ Keyboard Type D AMA034S...
Page 55 Entering Text Entering numbers Press the number keys. ARB038S The number is entered and the cursor moves. Deleting characters Use {W} or {V} to move the cursor to the character you want to delete. Press the {Clear/Stop} key. This will delete the character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
Page 56 Entering Text Adding user text You can select and use a User Text that is registered in [Prog/Change/Del User Text]. For details about registering User Texts, see “System Settings”, General Settings Guide. Press the {Shift} key repeatedly to display [User Text]. Select the text you want to add using {U} or {T}, and then press the {OK} key.
Page 57: Appendix
3. Appendix This section describes Dos and Don'ts, the provided CD-ROMs, specifications, and copy paper. Dos and Don'ts The following information should be kept in mind during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Page 58 Appendix ❒ If condensation forms inside the machine as a result of temperature change, the machine may not print properly. To minimize this problem, use the op- tional anti-condensation heaters. Reference p.28 “Turning Off the Power” p.29 “Turning Off the Main Power”...
Page 59: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD- This section explains the software and utilities included on the CD-ROMs that are provided with this machine. Important ❒ Software for machines with the DDST Unit is different. See “Software for Ma- chines with the DDST Unit”.
Page 60: Viewing The Contents Of The Cd-Rom
Appendix Viewing the Contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system.
Page 61: Twain Driver
Software and Utilities Included on the CD-ROM ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included. These drivers allow your computer to communicate with this machine via a printer language. ❖ RPCS printer driver This printer driver allows the computer to communicate with the printer us- ing a printer language.
Page 62: Lan-Fax Driver
Appendix Note ❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. LAN-Fax Driver This driver allows you to use LAN-Fax functions. ❖ File path The driver is included in the following folders on the CD-ROM labeled “Printer Drivers and Utilities”: •...
Page 63: Desktopbinder Lite
Software and Utilities Included on the CD-ROM DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.
Page 64: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using their IP addresses. We recommend that network administrators use this application. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CD- ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\ADMIN\DISK1...
Page 65: Desktopbinder-Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1...
Page 66: Software For Machines With The Ddst Unit
Appendix Software for Machines with the DDST Unit This section explains the software on the “Printer/Scanner Drivers” CD-ROM supplied with the DDST Unit. Important ❒ To install the PCL printer drivers, the Printer Enhance Option (optional) is required. ❒ You cannot use the DDST drivers when the Printer Enhance Option (optional) is installed in the machine.
Page 67 Software and Utilities Included on the CD-ROM DDST TWAIN Driver This driver is required for scanning originals on the machine. You must install this driver to use the machine as a network TWAIN scanner. ❖ System requirements • Hardware PC/AT compatible •...
Page 68 Appendix PCL Printer Drivers PCL 6 printer driver is included on the CD-ROM that comes with this machine. If you want to use the PCL 5e printer driver, you must download it from the sup- plier's Web site. These drivers allow your computer to communicate with this machine via a printer language.
Page 69: Installing The Operating Instructions
Installing the Operating Instructions Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML format manuals. Install the manuals you want to use. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT4.0 •...
Page 70: Pdf Manuals
Appendix PDF Manuals The supplied “Manuals” CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folder on the CD-ROM: MANUAL_PDF\ENGLISH Note ❒ To view the PDF manuals, you need to have Adobe Acrobat or Adobe Reader installed on your computer.
Page 71: How To Use The Operating Instructions
How to Use the Operating Instructions How to Use the Operating Instructions This section explains how to use manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.
Page 72: Opening From The Cd-Rom
Appendix Opening from the CD-ROM This section explains how to open a manual from the supplied “Manuals” CD-ROM. Click [Read HTML manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.
Page 73: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit Following describes the specification of the main unit. ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖...
Page 74 Appendix ❖ Paper size: • Paper tray 1: A3L, B4 JIS (Japanese Industrial Standard)L, A4KL, B5 JISKL, B6 JISL, A5KL, A6L, 11" × 17"L, 8 " × 14"L, 8 " × 13"L, " × 11"KL, 8 " × 13"L, 8" × 13"L, 8 "...
Page 75 Specifications for the Main Unit ❖ Reproduction ratio: Preset reproduction ratios: Enlargement: Metric version Inch version 200% 155% 141% 129% 122% 121% Full size: Metric version Inch version 100% 100% Reduction: Metric version Inch version Zoom: From 50 to 200% in 1% steps. ❖...
Page 76 Appendix ❖ Noise emission Sound power level: Main unit only Complete system Stand-by 40 dB (A) or less 40 dB (A) or less During printing 64.8 dB (A) or less 70 dB (A) or less Sound pressure level Main unit only Complete system Stand-by 34 dB (A) or less...
Page 77: Specifications For Options
Specifications for Options Specifications for Options Following describes the options to be externally installed to the machine body. Specification values represent the values when the copy function is used. Speci- fication values may vary depending on the function used. Exposure Glass Cover Lower this over originals.
Page 78: 500-Sheet Finisher
Appendix 500-sheet Finisher ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 " × 8 " × 10 " × 13"L, "L, 7 "KL, 8 "...
Page 79: Upper Internal Tray (1 Bin Tray)
Specifications for Options Upper Internal Tray (1 bin tray) ❖ Number of bins: ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8 " × 14"L, " × 11"KL, 5 " × 8 " × 10 "KL, 8"...
Page 80: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: ❖ Paper tray 1 Paper type and Metric version Inch version Paper weight capacity Standard paper...
Page 81 Copy Paper Paper type and Metric version Inch version Paper weight capacity Thick paper A3L, B4 JISL, A4KL, , B4 JISL , A4K , A4L, 106-157 g/m B5 JISKL, A5K, A5L B5 JISKL, A5K, A5L , 11" × 17"L (28-41 lb.) , 11"...
Page 82: Bypass Tray
Appendix ❖ Bypass tray Paper type and Metric version Inch version Paper weight capacity Standard paper 100 sheets A3L, B4 JISL , A4K , A4L, , B4 JISL , A4KL 52-105 g/m B5 JISKL , A5K , A5L, B5 JISKL , A5KL (14-28 lb.) , 11"...
Page 83 Copy Paper Note ❒ Load paper into the paper tray with the print side facing up. ❒ Load paper into the bypass tray with the print side facing down. ❒ When using the bypass tray, it is recommended that you set the paper orien- tation to L.
Page 84: Unusable Paper
Appendix Unusable Paper This section describes which types of paper are unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...
Page 85: Paper Storage
Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or more). •...
Page 86: Index
INDEX E-mail 500-sheet finisher Energy-saving ENERGY STAR Entering letters Add Toner indicator Entering numbers ARDF Entering symbols Auto off Entering text Enter key (# key) Error indicator Escape key Bluetooth unit Exposure glass Bridge Unit Exposure glass cover Bypass tray External Options CAUTION Facsimile...
Page 87 LAN-Fax Driver Paper Lighter key Paperless Fax Load Paper indicator Paper Sizes Login Paper Storage Logout Paper tray Lower Paper Trays Paper Types Lower right cover Pause/Redial key PDF Manuals PostScript Machine features Main Power Primary security functions Main power indicator Printer Main power switch Printer driver...
Page 88 Safety Information Text Saving Energy Turning Off the Main Power Scanner Turning Off the Power Scanner key Turning On the Main Power Scroll keys Turning On the Power Search Destination key TWAIN Driver Security viii Selection keys Shift key Unusable Paper Sleep mode Upper Internal tray (1 bin tray) SmartDeviceMonitor for Admin...
Page 89 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
Page 90 Type for 7025/DSm625/LD125/Aficio MP 2500 EN USA D010-7623A...
Page 91 Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Printer Features Interface Settings Other User Tools Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 92 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 93 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 94 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools ...................4 Changing Default Settings ..................4 Exiting User Tools ......................5 1. Connecting the Machine Connecting to the Ethernet Interface..............7 Connecting to the USB Interface................8 Network Settings....................9...
Page 95 5. Interface Settings Network......................... 45 6. Other User Tools Changing the Display Language ................47 Counter ......................... 48 Displaying the Total Counter..................48 INDEX......................50...
Page 97: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 98: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. If you press the {User Tools/Counter} key, the User Tools Menu screen appears. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 99: Reading The Display And Using Keys
Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. If you press the {Copy} key, the initial copy screen appears. Using the initial copy screen menu as an example, this section explains how to use the machine's control panel.
Page 100: Accessing User Tools
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or {Clear Modes} key is pressed.
Page 101: Exiting User Tools
Select the item using {U} or {T}, and then press the {OK} key. Change settings by following instructions on the display, and then press the {OK} key. Note ❒ Press the {Escape} key to return to the previous display. ❒ To discontinue the operation and return to the initial display, press the {User Tools/Counter} key.
Page 103: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Before using this machine, make sure all environmental and electrical require- ments are met. Connect the machine to the host computer using the USB port or network interface unit.
Page 104: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface Connect the USB 2.0 interface cable to the USB 2.0 port. Connect the USB 2.0 interface cable to the USB 2.0 port. ARG006S Connect the other end to the USB port on the host computer. The machine and computer are now connected.
Page 105: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice the system administrator.
Page 106: Settings Required To Use Network Twain Scanner
Connecting the Machine Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable. For details about how to specify the settings, see “Interface Settings”.
Page 107: System Settings
2. System Settings This chapter describes User Tools in the System Settings menu. For details on how to access User Tools, see “Accessing User Tools”. General Features This section describes User Tools in the General Features menu under System Settings. Default settings are shown in bold type.
Page 108 System Settings ❖ Output:Copier (copier) You can specify a tray to which documents are delivered. AYN001S Internal Tray Upper Internal Tray Finisher Shift Tray The default setting is Internal Tray. If you set [Paper Type: Bypass Tray] to [OHP], paper loaded in the bypass tray cannot be fed to the Finisher Shift Tray.
Page 109: Output Tray Settings
General Features Output tray settings You cannot use the Upper Internal Tray as the output tray when copying from the bypass tray. When the 500-sheet finisher is installed and Staple or Shift Sort is specified for a job, the job will be delivered to the Finisher Shift Tray regardless of the output tray specified.
Page 110: Tray Paper Settings
System Settings Tray Paper Settings This section describes User Tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 111 Tray Paper Settings ❖ Paper Type: Tray 2 Select the type of the paper loaded in the paper tray 2. The setting specified here is also applied to [Auto Paper Select] in Printer Features. • The paper types you can set are as follows: No Display (Plain Paper), Thick Paper The default setting for Paper Type is No Display (Plain Paper).
Page 112: Timer Settings
System Settings Timer Settings This section describes User Tools in the Timer Settings menu under System Set- tings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 113: Administrator Tools
Administrator Tools Administrator Tools This section describes User Tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 114 System Settings ❖ Display/Print Counter Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, and Duplex). • Print Counter List Prints out a list of the number of prints made under each function. •...
Page 115 Administrator Tools Press [Print]. Press the {Start} key. Press the {User Tools/Counter} key. ❖ Counter per User Code You can display, print, and reset the copy counters for jobs performed under each user code. The number of prints may differ from the counter value shown in Dis- play/Print Counter.
Page 116: User Code
System Settings User Code This section describes how to register user codes to restrict copier functions to certain users, and check on their use of copier functions. Registering a New User Code This section describes how to register a user code. Press the {User Tools/Counter} key.
Page 117: Changing A User Code
User Code Select [Program] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} or {q} key. The “ ” message appears, and then the “ User Code ” display re- Programmed turns.
Page 118 System Settings Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program/Change User Code] using {U} or {T}, and then press the {OK} key. Select [Change] using {U} or {T}, and then press the {OK} key. Enter the registered user code you want to change using the number keys, and then press the {OK} or {q} key.
Page 119: Deleting A User Code
User Code Deleting a User Code This section describes how to delete a user code. Important ❒ This operation also deletes user codes registered to multiple functions. User control via the deleted user code is no longer possible. Press the {User Tools/Counter} key. APE028S Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 120 System Settings Select [Delete] using {U} or {T}, and then press the {OK} key. Select [Per User Code] or [All User Codes] using {U} or {T}, and then press the {OK} key. When selecting [All User Codes], a confirmation message appears. Press [Yes], and then proceed to step Enter the registered user code you want to delete using the number keys, and then press the {OK} or {q} key.
Page 121: Displaying The Counter For Each User Code
User Code Displaying the Counter for Each User Code This section describes how to display the counter for each user. Press the {User Tools/Counter} key. APE028S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Counter per User Code] using {U} or {T}, and then press the {OK} key.
Page 122: Printing The Counter For Each User Code
System Settings Press the {User Tools/Counter} key. Printing the Counter for Each User Code This section describes how to print the counter for each user. Press the {User Tools/Counter} key. APE028S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 123: Clearing The Counter
User Code Press the {Start} key. The counter list prints out. Press the {User Tools/Counter} key. Clearing the Counter This section describes how to clear the counter. Press the {User Tools/Counter} key. APE028S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 124 System Settings Select [Clear] using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes]. The “Counter has been cleared.” message appears, and then the “Codes: Counters” display returns. Press the {User Tools/Counter} key.
Page 125: Copier Features
3. Copier Features This chapter describes User Tools in the Copier Features menu. For details on how to access Copier Features, see “Accessing User Tools”. Copier Features This section describes User Tools in Copier Features. Default settings are shown in bold type. ❖...
Page 126 Copier Features • Special Mode 3 photo images created by dithering (visible dots), such as newspaper pho- tos - normal resolution • Special Mode 4 photo images created by dithering (visible dots), such as newspaper pho- tos - coarse resolution •...
Page 127 Copier Features ❖ Duplex Margin Specify left margin on the back side of copies, and top margin on the back side. Select [Top Margin] or [Left Margin], and then set the required value. • Top Margin: 0-50mm, 0"-2" • Left Margin: 0-50mm, 0"-2" The default setting is 5 mm (Metric version) / 0.2 inch (Inch version).
Page 128 Copier Features...
Page 129: Printer Features
4. Printer Features This chapter describes User Tools in the Printer Features menu. For details on how to access Printer Features, see “Accessing User Tools”. Paper Input This section describes User Tools in the Paper Input menu under Printer Fea- tures.
Page 130: List/Test Print
Printer Features List/Test Print This section describes User Tools in the Test Print menu under Printer Features. If changes are made to the machine's environment or its print-related settings, or a new program is registered, we recommend you print the list of settings, so they can be checked.
Page 131: Printing The Operations Test Page
List/Test Print Printing the Operations Test Page This section describes how to print the operations test page. Press the {User Tools/Counter} key. APE028S Select [Printer Features] using {U} or {T}, and then press the {OK} key. The Printer Features menu appears. Select [List/Test Print] using {U} or {T}, and then press the {OK} key.
Page 132: Maintenance
Printer Features Maintenance This section describes User Tools in the Maintenance menu under Printer Fea- tures. ❖ Menu Protect This procedure allows you to protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures un- less you perform the required key operations.
Page 133 Maintenance Select [Maintenance] using {U} or {T}, and then press the {OK} key. Select [Menu Protect], and then press the {OK} key. Enter an Administrator Code using the number keys, and then press the {OK} key. Select a menu protect level, and then press the {OK} key. Press the {User Tools/Counter} key.
Page 134: Canceling Menu Protect
Printer Features Canceling Menu Protect This section describes how to cancel menu protect. Press the {User Tools/Counter} key. APE028S Select [Printer Features] using {U} or {T}, and then press the {OK} key. Select [Maintenance] using {U} or {T}, and then press the {OK} key. A screen for entering the administrator code appears.
Page 135: Temporarily Canceling Menu Protect
Maintenance Enter an Administrator Code using the number keys, and then press the {OK} key. Select [Off], and then press the {OK} key. Press the {User Tools/Counter} key. Reference p.4 “Accessing User Tools” Temporarily canceling Menu Protect When you select protected items in Printer Features, a screen for entering the ad- ministrator codes appears.
Page 136: System
Printer Features System This section describes User Tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 137 System ❖ Page Size You can select the default paper size. The paper size you can select: A3, A4, A5, B4 JIS, B5 JIS, C5 Env, C6 Env, DL Env, COM10, Monarch, 11" × 17", " × 14", 8 " × 13", 8 "...
Page 138: Host Interface
Printer Features Host Interface This section describes User Tools in the Host Interface menu under Printer Fea- tures. Default settings are shown in bold type. ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job.
Page 139: Pcl Menu
PCL Menu PCL Menu This section describes User Tools in the PCL Menu under Printer Features. Default settings are shown in bold type. Important ❒ This menu appears only if the Printer Enhance Option is installed. ❖ Orientation You can set the page orientation. The default setting is Portrait.
Page 140 Printer Features ❖ Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 8 inches. ❖ Append CR to LF When set to [On], a carriage return will follow each line feed: CR=CR, LF=CR-LF, FF=CR-FF.
Page 141: Interface Settings
5. Interface Settings This chapter describes User Tools in the Interface Settings menu. For details on how to access Interface Settings, see “Accessing User Tools”. Network This section describes User Tools in the Network menu under Interface Settings. Default settings are shown in bold type. ❖...
Page 142 Interface Settings...
Page 143: Other User Tools
6. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respec- tive settings, see “Accessing User Tools”. Changing the Display Language Following describes [Language] provided for the machine.
Page 144: Counter
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Press the {User Tools/Counter} key. APE028S Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key.
Page 145 Counter Note " × 11"). ❒ To print the counter list, set the paper size to larger than A4 or Letter (8 Reference p.4 “Accessing User Tools”...
Page 146: Index
INDEX Accessing User Tools Font Number (PCL Menu) Administrator Code Font Pitch (PCL Menu) Administrator Tools Form Lines (PCL Menu) AOF (Always On) Function Priority Append CR to LF (PCL Menu) APS/ Auto R/E Priority Auto off timer Gateway Address Auto reset timer General Features Auto Tray Switching...
Page 147 Panel Key Sound Paper Input Paper type PCL Menu (Printer Features) Point Size (PCL Menu) Ppr tray priority Preset R/E Priority printer Printer Features (PCL Menu) Printing the counter for each user code Print Priority Program/Change User Code Registering a new user code Reproduction Ratio Resolution (PCL Menu) Rotate Sort...
Page 148 D010-7670...
Page 149 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 150 Type for 7025/DSm625/LD125/Aficio MP 2500 EN USA D010-7670...
Page 151 Operating Instructions Troubleshooting When the Machine Does Not Operate As Wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Troubleshooting When Using the DDST Unit Adding Paper, Toner and Staples Clearing Misfeeds Remarks...
Page 152 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 153 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.
Page 154 ❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine.
Page 155 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine.
Page 156 TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................1 1. When the Machine Does Not Operate As Wanted Indicators........................3 Panel Tone......................4 When the Function Status Indicator Lights Up in Red........5...
Page 157 5. Troubleshooting When Using the Scanner Function When Scanning Is Not Done As Expected ............57 When You Cannot Send Scanned Files .............58 When You Cannot Browse the Network to Send a Scanned File ......58 When the TWAIN Driver Cannot Be Started ............58 The Network Delivery Function Cannot Be Used.............58 Operations Are Not Possible When Messages Appear ...........59 When a Message Is Displayed ................60...
Page 158 9. Remarks Where to Put Your Machine ................109 Machine Environment ....................109 Moving........................110 Power Connection....................111 Access to the Machine ...................112 When Not Used for a Long Time................112 Maintaining Your Machine ................113 Cleaning the Exposure Glass.................113 Cleaning the Exposure Glass Cover ..............114 Cleaning the ARDF ....................114 INDEX.......................
Page 159: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 161: When The Machine Does Not Operate As Wanted
1. When the Machine Does Not Operate As Wanted This section describes basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section explains the indicators that light up when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. h: Error indicator Appears when there is a misfeed, a cover is left open, or another problem occurs.
Page 162: Panel Tone
When the Machine Does Not Operate As Wanted Panel Tone The following table explains the various beep patterns that the machine produces to alert users about machine conditions. Beep pattern Meaning Cause Two long beeps. Machine has warmed After cooling or being switched on, the machine has fully warmed up and is ready for use.
Page 163: When The Function Status Indicator Lights Up In Red
When the Function Status Indicator Lights Up in Red When the Function Status Indicator Lights Up in Red If a function key is lit in red, press the key to switch to the screen for the corre- sponding function, and then follow the message that appears. Problem Cause Solution...
Page 164: When You Have Problems Operating The Machine
When the Machine Does Not Operate As Wanted When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Problem Cause Solution This message appears when you If the machine does not get start- “...
Page 165 When You Have Problems Operating the Machine Problem Cause Solution Original images are You may have loaded the paper Load paper correctly. Load paper printed on the reverse incorrectly. into Tray 1-4 with the print side side of the paper. up, and into the bypass tray with the print side down.
Page 166: This Machine
When the Machine Does Not Operate As Wanted Problem Cause Solution The use of the function is restrict- Contact the administrator. “ Privileges are ed to authenticated users only. required to use this function. ” appears. The entered login user name or Ask the administrator for the correct “...
Page 167: When A Job Is Not Performed
When a Job Is Not Performed When a Job Is Not Performed If you cannot execute a function, it may be that the machine is being held up by another function. If you cannot execute a function, terminate any other functions currently active, and then try executing the function again.
Page 168 When the Machine Does Not Operate As Wanted Mode after you select Copy Facsimile Printer Scanner Transmission Reception Print Mode before you select Receive Data Printing Stapling Using the control × × panel Scanning × × × Scanning × × ×...
Page 169: Troubleshooting When Using The Copy Function
2. Troubleshooting When Using the Copy Function This chapter describes likely causes of and possible solutions for copier function problems. When a Message Is Displayed The following chart contains explanations for common messages. If other mes- sages appear, follow the instructions as they are displayed. Important ❒...
Page 170 Troubleshooting When Using the Copy Function Message Causes Solutions The entire image cannot be Make an alternative [Auto R/E] Image not fully cop- fully copied using the current setting. ied. [Auto R/E] setting. A paper size for which Rotate Select the proper paper size Rotate Sort is un- Sort is not available is selected.
Page 171 When a Message Is Displayed Reference p.6 “When You Have Problems Operating the Machine”...
Page 172: When You Cannot Make Clear Copies
Troubleshooting When Using the Copy Function When You Cannot Make Clear Copies This section describes likely causes of and possible solutions for unclear copies. Problem Causes Solutions Copies appear dirty. Image density is too dark. Adjust the image density set- tings.
Page 173 When You Cannot Make Clear Copies Problem Causes Solutions A shadow appears on copies if Image density is too dark. Adjust the image density set- you use pasted originals. tings. See “Adjusting Image Density”, Copy Reference. Change the orientation of the original.
Page 174 Troubleshooting When Using the Copy Function Problem Causes Solutions Black spots appear on the Because of high humidity, the Place the print on the expo- copy of a photographic print. photographic print has stuck sure glass in either of the fol- to the exposure glass.
Page 175: When You Cannot Make Copies As Wanted
When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section describes causes and remedies when copy results are not as expected. ❖ Basic Problem Causes Solutions Misfeeds occur frequently. The number of sheets loaded Load paper only as high as the exceeds the capacity of the upper limit markings on the...
Page 176 Troubleshooting When Using the Copy Function Problem Causes Solutions Copies are not stapled. The number of copies exceeds Check the stapler capacity. the capacity of the stapler. See “Supplementary Informa- tion”, Copy Reference. Copies are not stapled. Copy paper is curled. Turn the copy paper over in the tray.
Page 177: When Memory Is Full
When You Cannot Make Copies As Wanted ❖ Duplex Problem Causes Solutions Cannot print in duplex mode. You may have loaded paper Remove paper loaded on the on the bypass tray. bypass Tray. Load paper in Tray 1 - 4. Cannot print in duplex mode.
Page 178 Troubleshooting When Using the Copy Function...
Page 179: Troubleshooting When Using The Facsimile Function
3. Troubleshooting When Using the Facsimile Function This chapter describes likely causes of and possible solutions for facsimile func- tion problems. Adjusting the Volume The following describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. ❖...
Page 180 Troubleshooting When Using the Facsimile Function Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Adjust Sound Volume] using {U} or {T}, and then press the {OK} key. Select the item you want to adjust using {U} or {T}, and then press the {OK} key.
Page 181 Adjusting the Volume Note ❒ You can also adjust the On Hook volume when you press the {On Hook Di- al} key. See “On Hook Dial”, Facsimile Reference. ❒ If the Extended Security function prevents you from changing this setting, contact the administrator.
Page 182: When A Message Is Displayed
Troubleshooting When Using the Facsimile Function When a Message Is Displayed This section describes the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution A document jam occurred during Press [Exit], and then resend the Error occurred, Immediate Transmission.
Page 183 When a Message Is Displayed Message Cause Solution The use of this function is restrict- Contact the administrator. You do not have ed to authentified users only. privileges to use this func- tion. The entered login user name or Confirm correct login user name Authentication password is incorrect.
Page 184 Troubleshooting When Using the Facsimile Function Message Cause Solution The alias telephone number you • Check the alias telephone Check whether entered is already registered on number is correctly pro- there are any the gatekeeper by another device. grammed using the Web Im- network prob- age Monitor.
Page 185 When a Message Is Displayed Message Cause Solution Cannot find the DNS server, SMTP • Check that the DNS server Check whether server or folder for forwarding. IPv4 address is correctly pro- there are any grammed using Web Image network prob- Monitor.
Page 186 Troubleshooting When Using the Facsimile Function Message Cause Solution E-mail transmission was refused • Check that the user name and Check whether by SMTP authentication, POP be- password for SMTP authenti- there are any fore SMTP authentication or login cation or POP before SMTP network prob- authentication of the computer in authentication are correctly...
Page 187 When a Message Is Displayed Message Cause Solution Cannot log on to the • Check that the user name and Check whether POP3/IMAP4 server. password of the E-mail Ac- there are any count are correctly pro- network prob- grammed from [File Transfer] lems.
Page 188 Troubleshooting When Using the Facsimile Function Message Cause Solution Cannot log on to the • Check that the user name and Check whether POP3/IMAP4 server. password of the E-mail Ac- there are any count are correctly pro- network prob- grammed from [File Transfer] lems.
Page 189: When You Cannot Send Or Receive Fax Messages As Wanted
When You Cannot Send or Receive Fax Messages As Wanted When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of and possible solutions for transmission and reception-related problems. ❖ Transmission/Reception Problem Cause Solution Both transmission and The modular cable may be dis- Make sure that the modular cable reception are impossible.
Page 190 Troubleshooting When Using the Facsimile Function Problem Cause Solution Press the {Clear/Stop} key. See Cannot cancel a Memo- The document is being sent or it is ry Transmission. in standby. “Canceling a Transmission”, Fac- simile Reference. Press the {Clear/Stop} key. See Cannot cancel an Im- mediate Transmission.
Page 191 When You Cannot Send or Receive Fax Messages As Wanted ❖ Printing Problem Cause Solution Print is slanted. The tray's side fences may not be Check the side fences are locked. locked. See p.92 “Changing the Paper Size”. Print is slanted. The paper is fed in at a slant.
Page 192 Troubleshooting When Using the Facsimile Function Problem Cause Solution The image is too dark The correct paper type settings Check the paper loaded on the or too light. are not made. paper tray or bypass tray matches the paper type set on the display panel.
Page 193: When Memory Is Full
When You Cannot Send or Receive Fax Messages As Wanted ❖ Others Problem Cause Solution All fax documents All fax documents are lost from If any documents have been lost stored in memory have memory if the machine remains for this reason, a Power Failure been lost.
Page 194: When An Error Report Is Printed
Troubleshooting When Using the Facsimile Function When an Error Report Is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.
Page 195: Turning Off The Main Power / In The Event Of Power Failure
Turning Off the Main Power / In the Event of Power Failure Turning Off the Main Power / In the Event of Power Failure This section describes the machine status when the power is turned off or if the power fails. R CAUTION: •...
Page 196: When An Error Occurs Using Internet Fax
Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section describes reports that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.
Page 197: Troubleshooting When Using The Printer Function
4. Troubleshooting When Using the Printer Function This chapter describes likely causes of and possible solutions for printer function problems. When using the DDST Unit, see “Troubleshooting When Using the DDST Unit”. When a Message Is Displayed during Installation of the Printer Driver This section describes what to do if a message appears when installing the print- er driver.
Page 198: Windows Xp Professional Or Windows Server 2003
Troubleshooting When Using the Printer Function Windows XP Professional or Windows Server 2003 This section describes the procedure under Windows XP Professional or Windows Server 2003. On the [Start] menu, click [Printers and Faxes]. Click [Add a printer]. Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the driver is \DRIV- ERS\(RPCS, PCL6, or PCL5E)\XP_VISTA\(language)\DISK1.
Page 199: Windows Vista
When a Message Is Displayed during Installation of the Printer Driver Windows Vista This section describes the procedure under Windows Vista. On the [Start] menu, click [Control Panel]. Click [Hardware and Sound]. Click [Printers]. Click [Add a printer]. Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the driver is \DRIV- ERS\(RPCS, PCL6, or PCL5E)\XP_VISTA\(language)\DISK1.
Page 200: When A Message Is Displayed
Troubleshooting When Using the Printer Function When a Message Is Displayed This section describes the principal messages that appear on the display panel. If a message not described here appears, act according to the message. Note ❒ Before turning the main power off, see “Turning On the Power”, About This Machine.
Page 201: Alert Messages
When a Message Is Displayed Alert Messages This section describes the machine alert messages. Message Cause Solution An error may have occurred in Turn off the main power switch, Problem:Wire- the IEEE 802.11b card. and back on again. If the message less card appears again, contact your sales or service representative.
Page 202 Troubleshooting When Using the Printer Function Message Cause Solution There is a problem with the finisher. Turn the power off, and then on. Problem with unit. Finisher If the message appears again, contact [JobReset] your sales or service representative. • The login user name or pass- •...
Page 203: Printing The Error Log
When a Message Is Displayed Printing the Error Log If files could not be printed due to printing errors, print the error log to identify the problem. Press the {User Tools/Counter} key. ASB027S Select [Printer Features] using {U} or {T}, and then press the {OK} key. Select [List/Test Print] using {U} or {T}, and then press the {OK} key.
Page 204: When You Cannot Print
Troubleshooting When Using the Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 205 When You Cannot Print Problem Cause Solution Printing does not start. If the machine is operating in an Check access point settings when extended wireless LAN, the re- in infrastructure mode. Depend- ceiver's MAC address may be ing on the access point, client ac- preventing communication with cess may be limited by MAC the access point.
Page 206 Troubleshooting When Using the Printer Function ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the Data In indicator does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.
Page 207: Other Printing Problems
Other Printing Problems Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. ❖ When you cannot print clearly Problem Cause Solution The print on the The paper is Use paper that has been stored in the recommended tem- entire page is damp.
Page 208 Troubleshooting When Using the Printer Function Problem Cause Solution The image is too The paper is Before printing on special paper, check its surface careful- dark or too light. loaded reverse ly. Printing on non-print surfaces reduces print quality side up. and can damage the machine's internal components.
Page 209 Other Printing Problems Problem Cause Solution ❖ PCL 6/5e Some types of The correct data, such as printer driver On the [Print Quality] tab, click [Off] in the [Toner saving] graphics data or settings are not area, and then print. data from cer- made.
Page 210 Troubleshooting When Using the Printer Function Problem Cause Solution The printed im- With certain In the application, change the layout, character size, and age is different functions, such character settings. from the image as enlargement on the computer and reduction, display.
Page 211 Other Printing Problems Problem Cause Solution Photo images Some applica- Use the application's settings to specify a higher resolution. are coarse. tions print at lower resolution. Solid lines are Dither patterns Make the following settings with the printer driver: printed as bro- do not match.
Page 212 Troubleshooting When Using the Printer Function ❖ When paper is not fed properly Problem Cause Solution Paper is not fed When you are us- Set the desired input tray using the printer driver. See the from the select- ing a Windows printer driver Help.
Page 213 Other Printing Problems Problem Cause Solution There is consider- Processing time If the Data In indicator is blinking, data has been received able delay between depends on data by the machine. Wait for a while. the print start in- volume. High Making the following setting on the printer driver may re- struction and actu- volume data,...
Page 214 Troubleshooting When Using the Printer Function Problem Cause Solution Duplex printing is Duplex print- Change the Paper Type setting for the tray to [On] on the malfunctioning. ing cannot be System Settings menu. See “System Settings”, General done with a tray Settings Guide.
Page 215: Troubleshooting When Using The Scanner Function
5. Troubleshooting When Using the Scanner Function This chapter describes likely causes of and possible solutions for scanner func- tion problems. When using the DDST Unit, see “Troubleshooting When Using the DDST Unit”. When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expected.
Page 216: When You Cannot Send Scanned Files
Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections describe likely causes of and solutions for network deliv- ery and e-mail sending-related problems. When You Cannot Browse the Network to Send a Scanned File This section describes likely causes of and possible solutions for the browser net- work failing to operate when files are sent.
Page 217: Operations Are Not Possible When Messages Appear
When You Cannot Send Scanned Files Operations Are Not Possible When Messages Appear This section describes likely causes of and possible solutions for messages that appear when the machine fails to operate. Message Cause Solution The destination list is being up- Wait until the message disap- Updating desti- dated from the network using...
Page 218: When A Message Is Displayed
Troubleshooting When Using the Scanner Function When a Message Is Displayed This section describes likely causes of and possible solutions for error messages that may appear on the machine's display panel and the Client Computer. When a Message Is Displayed on the Display Panel This section describes causes and remedies if an error message appears on the display of the control panel.
Page 219 When a Message Is Displayed Message Cause Solution You have loaded paper of a size • Place the original correctly. Cannot detect not shown in Paper Size Settings original size • Specify the scan size. with User Tools. Select scan •...
Page 220 Troubleshooting When Using the Scanner Function Message Cause Solution The entered user name or pass- • Check that the user name and Dest. authenti- word was invalid. password are correct. cation failed. Check settings • Check that the ID and pass- word for the destination fold- and check er are correct.
Page 221 When a Message Is Displayed Message Cause Solution The correct protection code was Make sure the protection code is Entered protec- not entered. correct, and then enter it again. tion code for See “Registering a Protection dest. is incor- Code”, General Settings Guide. rect.
Page 222 Troubleshooting When Using the Scanner Function Message Cause Solution Sending has failed. Press the {Job Try the operation once more. Sending has Information} key to check the status. failed. Press If the message is still shown, the Job Information network may be crowded. Con- tact your network administrator.
Page 223: When A Message Is Displayed On The Client Computer
When a Message Is Displayed When a Message Is Displayed on the Client Computer This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. Important ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again.
Page 224 Troubleshooting When Using the Scanner Function Message Cause Solution • The machine's main power • Set the main power switch to Scanner is not switch is off. “On”. available. Check the scan- • The machine is not connected • Check whether the machine is con- to the network correctly.
Page 225 When a Message Is Displayed Message Cause Solution • The main power switch of the • Check whether the main pow- Cannot find previously used scanner is not er switch of the scanner used "xxx" scanner set to “On”. for the previous scan is turned used for the •...
Page 226 Troubleshooting When Using the Scanner Function...
Page 227: Troubleshooting When Using The Ddst Unit
6. Troubleshooting When Using the DDST Unit This chapter describes likely causes of and possible solutions for printer and scanner function problems when using machines with the DDST Unit. The Printer Function When a Message Is Displayed during Installation of the Printer Driver This section describes what to do if a message appears when installing the print- er driver.
Page 228 Troubleshooting When Using the DDST Unit Windows XP Professional or Windows Server 2003 This section describes the procedure for Windows XP Professional and Win- dows Server 2003. On the [Start] menu, click [Printers and Faxes]. Click [Add a printer]. Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the driver is \DRIV- ERS\DDST\WIN2K_XP\(language)\DISK1.
Page 229: When A Message Is Displayed
The Printer Function When a Message Is Displayed This section describes the principal messages that appear on the display panel. If a message not described here appears, act according to the message. Note ❒ Before turning the main power off, see “Turning On the Power”, About This Machine.
Page 230 Troubleshooting When Using the DDST Unit Alert messages This section describes the machine alert messages. Messages/Second messages Causes Solutions The selected paper tray has Press [JobReset] to change the Duplex mode is in off not been configured for du- paper tray settings or do sin- position for Tray # plex printing.
Page 231 The Printer Function Messages/Second messages Causes Solutions The selected paper tray does Set the paper tray correctly. Reset Paper Tray not exist or is not set correctly. correctly. DToner is almost Toner is running out. Replace the toner cartridge soon to maintain print quality. empty.
Page 232 Troubleshooting When Using the DDST Unit Printing the error log If files could not be printed due to printing errors, print the error log to identify the problem. Press the {User Tools/Counter} key. ASB027S Select [Printer Features] using {U} or {T}, and then press the {OK} key. Select [List/Test Print] using {U} or {T}, and then press the {OK} key.
Page 233: When You Cannot Print
The Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 234 Troubleshooting When Using the DDST Unit ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the Data In indicator does not light up or blink. Check if the print port setting is correct. For USB port connection, the USB port must be set.
Page 235: Other Printing Problems
The Printer Function Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. ❖ When you cannot print clearly Problem Cause Solution The print on the entire page is The paper is damp.
Page 236 Troubleshooting When Using the DDST Unit Problem Cause Solution The image is too dark or too The paper is loaded reverse Before printing on special pa- light. side up. per, check its surface careful- ly. Printing on non-print surfaces reduces print quality and can damage the machine's internal components.
Page 237 The Printer Function Problem Cause Solution Optional components con- The option setup in printer See the printer driver Help. nected to the machine are not properties is not configured recognized when using Win- when bidirectional transmis- dows 98/ Me/ 2000/ XP or sion is not enabled.
Page 238 Troubleshooting When Using the DDST Unit Problem Cause Solution Photo images are coarse. Some applications print at Use the application's settings lower resolution. to specify a higher resolution. When using Windows 98/ Make sure the application's Me/ 2000/ XP or Windows paper size and orientation set- Server 2003, Auto Re- tings match those of the print-...
Page 239 The Printer Function Problem Cause Solution Misfeeds occur frequently. The copy paper is wrinkled or Use recommended paper. Use has been folded/creased. paper that has been stored in the recommended tempera- ture and humidity condition. See “Copy Paper”, About This Machine.
Page 240: The Scanner Function
Troubleshooting When Using the DDST Unit The Scanner Function When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expected. Problem Cause Solution The scanned image is dirty. The exposure glass, scanning Clean these parts.
Page 241: When A Message Is Displayed
The Scanner Function When a Message Is Displayed This section describes likely causes of and possible solutions for error messages that may appear on the machine's display panel and the Client Computer. When a message is displayed on the client computer This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver.
Page 242 Troubleshooting When Using the DDST Unit Message Cause Solution The TWAIN scanner function Contact your service repre- Scanner is not cannot be used on this machine. sentative. available on the specified device. • The machine's main power • Set the main power switch Scanner is not switch is off.
Page 243 The Scanner Function Message Cause Solution An error has occurred in the • Check whether the network Error has occurred driver. cable is connected correctly in the scanner driv- to the client computer. • Check whether the Ether- net board of the client computer is recognized correctly by Windows.
Page 244 Troubleshooting When Using the DDST Unit...
Page 245: Adding Paper, Toner And Staples
7. Adding Paper, Toner and Staples This chapter describes troubleshooting procedures that are applicable to all the machine's functions. Loading Paper This section describes what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. Important ❒...
Page 246: Loading Paper Into The Paper Trays
Adding Paper, Toner and Staples Loading Paper into the Paper Trays This procedure explains how to load paper into the paper trays. Make sure the paper tray is not in use. Pull the paper tray out slowly until it stops. While pinching the release lever, slide the end fence outward.
Page 247: Orientation-Fixed Paper Or Two-Sided Paper
Loading Paper Orientation-Fixed Paper or Two-Sided Paper The following describes paper with its orientation and printing surface specified (letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 248 Adding Paper, Toner and Staples ❖ Loaded paper orientation • For machine with copier function only AYP013S...
Page 249 Loading Paper • For MFP BAK001S Note ❒ In [System Settings], specify [Letterhead] for “Paper Type” of the paper tray you want to use. This setting is only available when the printer/scanner and fax units are installed. See “Tray Paper Settings”, General Settings Guide.
Page 250: Changing The Paper Size
Adding Paper, Toner and Staples Changing the Paper Size This section describes how to change paper sizes. Note ❒ Be sure to select the paper size in Paper Size Settings with User Tools. If you do not, misfeeds might occur. See “Tray Paper Settings”, General Settings Guide.
Page 251: Changing The Paper Size In The Paper Tray
Changing the Paper Size Changing the Paper Size in the Paper Tray Use the following procedure when changing a paper size in the paper tray. Make sure the paper tray is not in use. Pull the paper tray out slowly until it stops. Remove any remaining copy paper.
Page 252 Adding Paper, Toner and Staples Square the paper and place it in the tray. Do not stack paper over the limit mark. AYP002S While pressing the release lever, push in the side and end fences until they are flush against the paper's edges. AYP005S Press down the lock button.
Page 253 Changing the Paper Size Selecting the paper size with user tools This procedure explains how to change to a paper size selected with User Tools. Press the {User Tools/Counter} key. ASB027S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key.
Page 254 Adding Paper, Toner and Staples Press the {User Tools/Counter} key. ASB027S Load the paper, and then gently push the paper tray in until it stops. Check the paper size on the display panel. Note ❒ For details about the types of paper that can be loaded in the paper tray, see “Tray Paper Settings”, General Settings Guide.
Page 255: Adding Toner
Adding Toner Adding Toner This section describes adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 256: Replacing Toner
Adding Paper, Toner and Staples Note ❒ You can make about 50 copies even after the D Add Toner indicator begins flashing, but replace toner soon to prevent poor copy quality. Replacing Toner This section describes how to replace the toner bottle. Removing toner Important ❒...
Page 257: Sending Fax Messages When Toner Has Run Out
Adding Toner Note ❒ Do not remove the black cap before shaking. ❒ Do not remove the inner cap. Sending Fax Messages When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send fax documents.
Page 258: Adding Staples
Adding Paper, Toner and Staples Adding Staples This section explains what to do when staples need replacing. R CAUTION: • Keep your hands clear of the booklet finisher tray when pulling out or push- ing in the finisher's staple unit. You can trap your fingers if you do not. Important ❒...
Page 259: Replacing The Transmission Stamp Cartridge
Replacing the Transmission Stamp Cartridge Replacing the Transmission Stamp Cartridge If the transmission stamp becomes faint, replace the cartridge. Important ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Use the cartridge specified for this machine. ❒ Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.
Page 260 Adding Paper, Toner and Staples Insert the new stamp cartridge. Insert the cartridge until the metal parts are no longer visible. AMI002S Close the stamp cover. Hold down the center part of the cover to make sure that it is closed completely. ZEXH100J Lower the ARDF.
Page 261: Clearing Misfeeds
8. Clearing Misfeeds This chapter describes what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper R CAUTION: • The inside of the machine could be very hot. Do not touch any parts other than specified in this document when removing misfed paper.
Page 262: When A Is Displayed
Clearing Misfeeds When A Is Displayed BAK008S When B Is Displayed ASB006S When C Is Displayed BAK007S...
Page 263: When P Is Displayed
Removing Jammed Paper When P Is Displayed ASB008S When Y Is Displayed ASB010S...
Page 264: When Z Is Displayed
Clearing Misfeeds When Z Is Displayed AYP015S When R Is Displayed (When Finisher Is Installed) BAK002S...
Page 265: When D Is Displayed (When Bridge Unit Is Installed)
Removing Jammed Paper When D Is Displayed (When Bridge Unit Is Installed) Open the bridge unit covers. BAK011S Remove the misfed paper. BAK012S...
Page 266: Removing Jammed Staples
Clearing Misfeeds Removing Jammed Staples This section explains how to remove jammed staples. Important ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. ❒ When the finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 267: Remarks
9. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum environmental conditions The following describes precautions when locating the machine.
Page 268: Moving
Remarks Environments to avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heat- er. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 269: Power Connection
Where to Put Your Machine Reference p.37 “Turning Off the Main Power / In the Event of Power Failure” “Turning Off the Main Power”, About This Machine Power Connection The following describes power supply. R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual.
Page 270: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 5 cm (2") or more Front: 75 cm (29.6") or more Right: 25 cm (10") or more Left: 15 cm (6") or more Note ❒...
Page 271: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass cover, or ARDF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. R CAUTION: • Fire and breakdown can result from heavy accumulation of dust inside this machine.
Page 272: Cleaning The Exposure Glass Cover
Remarks Cleaning the Exposure Glass Cover This section describes how to clean the exposure glass cover. BAK003S Clean 1. Cleaning the ARDF This section describes how to clean the ARDF. AMH012S Clean 1 and 2.
Page 273: Index
INDEX Adding staples Image is dirty Adding toner Indicators Add Toner indicator Inserting toner Adjusting the display's contrast Alert messages ARDF Letterhead paper ARDF belt is dirty Limit mark Authentication failure Loaded paper orientation Loading paper Loading paper into the paper trays Basic Load Paper indicator Bridge Unit...
Page 274 Panel tone Toner Paper is not fed from selected tray Transmission Parts of image not copied Transmission/Reception Password not correct TWAIN Power connection Two-sided paper Power Failure Report Power supply Precautions when locating the machine User code entry Precautions when moving the machine Printed image is different from computer display Printed image is faded...
Page 275 Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 276 Type for 7025/DSm625/LD125/Aficio MP 2500 EN USA D010-7621A...
Page 277 Operating Instructions Copy Reference Placing Originals Copying Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 278 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 279 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 280: Types Of Duplex Copies
What You Can Do with This Machine Available functions differ depending on the options. Reference p.2 “Functions Requiring Optional Configurations” Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.52 “Duplex”. ❖ 2 Sided 1 Page → 2 Sided 1 Page See p.52 “Duplex”.
Page 281 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.58 “Two-Sided Combine”. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page See p.58 “Two-Sided Combine”. GCSHVY1E ❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page See p.58 “Two-Sided Combine”.
Page 282: Combining Multiple Pages Onto A Single Page
Combining Multiple Pages onto a Single Page See p.55 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVY7J ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY8J ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ...
Page 283: Copying Onto Envelopes
❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ Copying Originals Such as Books See p.61 “Series Copies”. ❖ Bound Originals → 1 Sided 2 Pages CP2B0100 ❖ 2 Sided 1 Page → 1 Sided 2 Pages Copying onto Envelopes ❖...
Page 284 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............ii Types of Duplex Copies ..................... ii Combining Multiple Pages onto a Single Page ............iv Copying Originals Such as Books................v Copying onto Envelopes .................... v How to Read This Manual ..................1 Symbols ........................1 Functions Requiring Optional Configurations............2...
Page 285 2. Copying Basic Procedure....................21 Copying from the Bypass Tray................23 Loading Paper on the Bypass Tray................23 When Copying onto Regular Size Paper ..............25 When Copying onto Custom Size Paper..............26 When Copying onto OHP Transparencies ............... 28 When Copying onto Thick Paper ................29 When Copying onto Envelopes................30 Copy Functions....................34 Adjusting Image Density ..................34...
Page 286 viii...
Page 287: How To Read This Manual
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.67 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.
Page 288: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. Function Option ARDF 500-sheet finisher 2 Sided→Duplex Required 2 Sided→1 Sided Combine/Series Required 2 Sided→2 Sided Combine/Series Required Staple Required Stack Required Note ❒...
Page 289: Display
Display This section explains how to read the display and how to use the selection keys on the initial copy display. Note ❒ The copy display is set as the default screen when the machine is turned on. Reading the Display ❖...
Page 290: Using The Keys On The Control Panel
Using the Keys on the Control Panel AZB026S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display. the previous display. Example: initial copy display {OK} key • When the instruction “press [100%]” Press to set a selected item or entered nu- appears in this manual, press the left meric value.
Page 291: User Tools Menu (Copier Features)
User Tools Menu (Copier Features) This section describes items you can set in the copier feature. The copier features screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide. Item Description APS/ Auto R/E Priority...
Page 293: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place origi- nals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and weights, and non-rec- ommended originals for the ARDF.
Page 294 Placing Originals Non-compatible originals for the ARDF Placing the following types of originals in the ARDF can cause paper misfeeds or light and black lines, or result in damage to the originals. Place these originals on the exposure glass instead. •...
Page 295: Sizes Detectable By Auto Paper Select
Originals Sizes Detectable by Auto Paper Select Sizes detectable from the exposure glass, and ARDF are: ❖ Metric version " × Size A3L A4KL A5KL B4 JIS B5 JIS B5 JIS 13"L Location of the original × × Exposure glass ARDF : Detectable ×...
Page 296 Placing Originals Maximum scanning area ❖ Exposure glass CP01AEE ❖ ARDF CP02AEE Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference p.15 “Specifying the Original Size When a Paper Tray is Selected” p.18 “Specifying the Original Size When the Bypass Tray is Selected”...
Page 297: Missing Image Area
Originals Missing Image Area Even if you correctly place originals in the ARDF, or on the exposure glass, mar- gins of a few millimeters on all four sides of the original might not be copied. GCGENK2E 1 0.5 mm (0.02") or more 2 0.5 mm (0.02") or more 3 2 ±...
Page 298: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ARDF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Page 299: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒ Do not lift the exposure glass cover or ARDF forcefully. Otherwise, it will be damaged, or the cover of the ARDF might open. Lift the exposure glass cover or ARDF. Be sure to lift the exposure glass cover or ARDF by more than 30 degrees.
Page 300: Placing Originals In The Ardf
Placing Originals Placing Originals in the ARDF Place originals in the ARDF. Settings should be made when placing custom size originals. ❖ When placing custom size originals: See p.15 “Specifying the Original Size When a Paper Tray is Selected” and p.18 “Specifying the Original Size When the Bypass Tray is Selected”.
Page 301: Specifying The Original Size When A Paper Tray Is Selected
Placing Originals Note ❒ Straighten curls in the originals before placing them in the ARDF. ❒ To prevent multiple sheets from being fed at once, fan the originals before placing them in the ARDF. ❒ Set the originals squarely. Specifying the Original Size When a Paper Tray is Selected You can select either regular or custom for the size of the original when a paper tray is selected.
Page 302 Placing Originals Select the original size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed When the regular size originals settings are registered, appears on the top of the copy display. Note ❒ This function is not available in Auto Paper Select mode. ❒...
Page 303 Placing Originals Enter the horizontal size of the original (Horiz.) with the number keys, and then press the {OK} key. ARB009S 1 Vertical size 2 Horizontal size Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key.
Page 304: Specifying The Original Size When The Bypass Tray Is Selected
Placing Originals Specifying the Original Size When the Bypass Tray is Selected You can select either regular or custom for the size of the original when the by- pass tray is selected. Regular sizes When placing regular size originals on the exposure glass or in the ARDF, select the size of the originals from the regular sizes shown on the display.
Page 305 Placing Originals Select the original size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed When the regular size originals settings are registered, appears on the top of the copy display. Note ❒ This function is not available in Auto Paper Select mode. ❒...
Page 306 Placing Originals Select [Custom Size] using {U} or {T}, and then press the {OK} key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the {OK} key. Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key.
Page 307: Copying
2. Copying This chapter describes procedures for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Make sure " dReady " appears on the screen. If any other function is displayed, press the {Copy} key. ❖...
Page 308 Copying Note ❒ To stop the machine during a multicopy run, press the {Clear/Stop} key. ❒ To return the machine to its initial state after copying, press the {Clear Modes} key. ❒ To clear an entered value, press the {Clear/Stop} key. ❒...
Page 309: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes, and paper that cannot be loaded in the paper trays. Important ❒ Paper that has a vertical length of 90-297 mm (3.55"-11.69") and a horizontal length of 148-600 mm (5.83"-23.62") can be copied from the bypass tray.
Page 310 Copying Push up the paper guide release lever. ARB017S 1 Paper guide release lever Insert the paper face down, and then align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or pa- per misfeeds might occur.
Page 311: When Copying Onto Regular Size Paper
Copying from the Bypass Tray Pull down the paper guide release lever. ARB019S 1 Paper guide release lever The bypass tray is selected on the display. Select the size and type of the paper, if required. Note ❒ If [Byp.] is not selected on the display in step , select [Byp.] using {U} or {T}, and then press the {q} key.
Page 312: When Copying Onto Custom Size Paper
Copying Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the set- tings.
Page 313 Copying from the Bypass Tray Enter the horizontal size of the paper (Horiz.) with the number keys, and then press the {OK} key. Enter the vertical size of the paper (Vert.) with the number keys, and then press the {OK} key. The “...
Page 314: When Copying Onto Ohp Transparencies
Copying When Copying onto OHP Transparencies When copying onto OHP transparencies, select [OHP (Transparency)] in Paper Type. Important ❒ OHP transparencies must be loaded face down in the tray with the notched corner of the sheet in the appropriate corner of the tray. ❒...
Page 315: When Copying Onto Thick Paper
Copying from the Bypass Tray When Copying onto Thick Paper When copying onto thick paper, select [Thick Paper] in Paper Type. Important ❒ To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. Select [Byp.] using {U} or {T}.
Page 316: When Copying Onto Envelopes
Copying When Copying onto Envelopes When copying onto envelopes, select the envelope size in Paper Size, and [Thick Paper] in Paper Type. Important ❒ Before loading envelopes, use a pen or similar to flatten their edges. ALZ050S ALZ051S...
Page 317 Copying from the Bypass Tray ❖ Printable area The following areas of envelopes can be printed on: ARB024S 1 Feeding direction 2 Printable area 3 20 mm (0.79") 4 10 mm (0.40") 5 5 mm (0.20") ❖ Orientation of Originals and Envelopes Originals and envelopes must be placed in the following orientation.
Page 318 Copying Select [Byp.] using {U} or {T}. Load envelopes face down on the bypass tray. ARB020S 1 Paper guide release lever Press the {q} key. Select [Paper Size] using {U} or {T}, and then press the {OK} key. Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the envelope size from [C5 Env.L], [C6 Env.L], and [DL Env.L] using {U} or {T}, and then press the {OK} key.
Page 319 Copying from the Bypass Tray Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [Thick Paper] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the original, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the set- tings.
Page 320: Copy Functions
Copying Copy Functions Adjusting Image Density You can adjust the image density in five levels. If you want darker or lighter cop- ies, adjust the image density accordingly. Press the {Lighter} or {Darker} key to adjust the image density. The density indicator “ ” moves. ARB045S Original Type Setting Select one of the following original types to match your originals:...
Page 321: Selecting Copy Paper
Copy Functions Press the {Original Type} key to select the original type. The indicator of the selected original type goes on. ARB046S Upper indicator: Text Lower indicator: Photo Reference “Copier Features: Original Type Setting”, General Settings Guide Selecting Copy Paper There are two ways to select paper: ❖...
Page 322 Copying ❖ Inch version Original location Paper size and orientation 11" × 17"L, 8 " × 14"L, 8 " × 13"L, 8 " × 11"KL, Exposure glass " × 8 "K 11" × 17"L, 8 " × 14"L, 8 " × 11"KL, 5 "...
Page 323 Copy Functions Rotated Copy If the orientation in which your original is placed (KL) is different from that of the paper you are copying onto, the machine automatically rotates the original image by 90° and fits it on the paper. GCROTA0E Note ❒...
Page 324: Preset Reduce/Enlarge
Copying Preset Reduce/Enlarge You can select a preset reduce or enlarge ratio for copying. ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is set on the exposure glass, the upper left corner will be the base point.
Page 325 Copy Functions Press [R/E]. Press [Reduce] or [Enlarge]. Select a ratio using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. Reference “Copier Features: Reproduction Ratio”, General Settings Guide “Copier Features: Preset R/E Priority”, General Settings Guide...
Page 326: Zoom
Copying Zoom You can change the reproduction ratio in increments of 1%. Selecting a ratio using the scroll keys Select a ratio using {U} or {T}. Press [R/E]. Select a preset ratio which is close to the desired ratio with [Enlarge] or [Re- duce] and then press [Zoom].
Page 327 Copy Functions Place the original, and then press the {Start} key. Note ❒ If you make a mistake in step , readjust it using {U} or {T}. Entering a ratio with the number keys Select a ratio using the number keys. Press [R/E].
Page 328: Auto Reduce/Enlarge
Copying Auto Reduce/Enlarge The machine automatically selects an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce/Enlarge, see the following table for paper sizes and orientations you can use: ❖...
Page 329: Sort
Copy Functions Select the paper size using {U} or {T}. Place the originals, and then press the {Start} key. The machine automatically selects an appropriate ratio and then begins copy- ing. Sort The machine assembles copies as sets in sequential order. The finisher is installed Press the {Sort/Staple} key.
Page 330 Copying Select [Sort Only] using {U} or {T}, and then press the {OK} key. The “Programmed” message appears. Enter the number of copy sets using the number keys. Place the originals. When placing originals on the exposure glass, start with the first page to be copied.
Page 331 Copy Functions The finisher is not installed Press the {Sort} key. AZB035S Select [Sort] using {U} or {T}, and then press the {OK} key. Enter the number of copy sets using the number keys. Place your originals. Press the {Start} key. Note ❒...
Page 332: Rotate Sort
Copying Changing the number of sets You can change the number of copy sets during copying. Important ❒ This function can only be used when the Sort function is turned on. While copying, press the {Clear/Stop} key. Press [Sets]. Enter the number of copy sets with the number keys, and then press [Re- sume].
Page 333 Copy Functions Press the {Sort/Staple} key. AZB028S The indicator goes on. Select [Rotate Sort], and then press the {OK} key. Enter the number of copy sets using the number keys. Place the originals. When placing originals on the exposure glass, start with the first page to be copied.
Page 334: Stack
Copying Stack Copies can be assembled with each page placed. If a finisher is installed, each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page. Press the {Sort/Staple} key. AZB028S The indicator goes on.
Page 335: Staple
Copy Functions Note ❒ To cancel this function in step , press the {Sort/Staple} key again. Make sure the indicator goes off. ❒ When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ARDF, set so the last page is on the bottom.
Page 336 Copying ❖ 500-sheet finisher AZB015S This table shows the stapling positions, not the orientation of delivery. Left 2K and Top 2L are not available for larger than A4 size paper. It is recommended to use this function together with the [Auto Paper Select] or [Auto Reduce/Enlarge] function.
Page 337 Copy Functions Select the staple position using the scroll keys, and then press the {OK} key. Select the original orientation using the scroll keys, and then press the {OK} key. Enter the number of copy sets using the number keys. Place the originals.
Page 338: Duplex
Copying Duplex There are two types of Duplex available. Important ❒ You cannot use the bypass tray with this function. ❖ 1 Sided → 2 Sided Copies 2 one-sided pages to 1 two-sided page. ❖ 2 Sided → 2 Sided Copies 1 two-sided page to 1 two-sided page.
Page 339 Copy Functions Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place the originals (vertical K or horizontal L). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
Page 340 Copying Select the duplex mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. Select the duplex orientation using {U} or {T}, and then press the {OK} key.
Page 341: One-Sided Combine
Copy Functions One-Sided Combine Combines several pages to one side of a sheet. There are four types of One-Sided Combine available. Important ❒ You cannot use the bypass tray with this function. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet.
Page 342 Copying ❖ 2 Sided 2 Pages → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ Original orientation and image position of Combine Open to left (K) originals GCSHUY3E Open to top (L) originals GCSHUY4E Placing originals (originals placed in the ARDF) •...
Page 343 Copy Functions Press the {Combine/Series} key. AZB034S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. The “Programmed” message appears. Select the paper size using {U} or {T}.
Page 344: Two-Sided Combine
Copying Two-Sided Combine Combines various pages of originals onto one two-sided sheet. There are four types of Two-Sided Combine. Important ❒ You cannot use the bypass tray with this function. ❖ 1 Sided 4 Pages → Combine 2 Sides Copies 4 one-sided originals to one sheet with two pages per side. GCSHVY9J ❖...
Page 345 Copy Functions ❖ 2 Sided 4 Pages → Combine 2 Sides Copies 4 two-sided originals to one sheet with four pages per side. GCSHVY2E 1 Front 2 Back Press the {Combine/Series} key. AZB034S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key.
Page 346 Copying Select the duplex orientation using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Select the paper size using {U} or {T}. Place the originals, and then press the {Start} key. Note ❒ To cancel the Two-Sided Combine function in step , press the {Com- bine/Series} key again.
Page 347: Series Copies
Copy Functions Series Copies You can separately copy the front and back of a two-sided original or two facing pages of a bound original onto two sheets. Important ❒ See the following table for original and paper sizes when using a 100% ratio with the Book→1 Sided function.
Page 348 Copying ❖ 2 Sided→1 Sided Copies each side of a two-sided original to two separate pages. Press the {Combine/Series} key. AZB034S The indicator goes on. Select [Series: Book Orig.] or [Series:2Sided Orig.] using {U} or {T}, and then press the {OK} key. When selecting [Series: Book Orig.], proceed to step...
Page 349 Copy Functions Select the original orientation using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Proceed to step Select the paper size using {U} or {T}. Place the originals, and then press the {Start} key. Note ❒...
Page 350 Copying...
Page 351: Appendix
3. Appendix Combination Chart This chapter describes the copy machine's specifications and the function com- patibility. The combination chart given below shows which modes can be used together. Blank : These modes can be used together. × : These modes cannot be used together. The first mode selected will be the mode you are working in.
Page 352 Appendix Originals longer than 432 mm (17 in) cannot be used with the two-sided original function. This combination is not available on paper longer than 432 mm (17 in). An error message appears if you specify these combinations. You cannot make cop- ies until one of the functions is canceled.
Page 353: Supplementary Information
Supplementary Information Supplementary Information The following describes the detailed specifications of the respective functions. ❖ Bypass Tray Copy • The following paper sizes can be selected. A3L, A4KL, A5KL, B4 JISL, B5 JISKL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 "...
Page 354 Appendix ❖ Inch version Original → Paper size Ratio (%) " × 8 " → 11" × 17" 200 (enlarge area by 4) " × 8 " → 8 " × 14" (enlarge area by 2) " × 11" → 11" × 17" "...
Page 355 Supplementary Information • 500-sheet finisher (On the Finisher Shift Tray, stack stapled paper) " × 11"KL: 2-leaf binding...55 copies, 50-leaf A4KL, B5 JISKL, 8 binding ...9 copies A3L, B4 JISL, 11 × 17L, 8 " × 14"L: 2-leaf binding...33 copies, 30- leaf binding ...8 copies •...
Page 356 Appendix • When the number of copies exceeds tray capacity, copying stops. If this happens, remove the copies from the Finisher Shift Tray, and then resume copying. The tray capacity for the stapled sheets is as follows: (paper weight: 80 g/m , 20 lb.) •...
Page 357 Supplementary Information ❖ Combine • The machine selects the reproduction ratio automatically based on the pa- per size and number of original pages to be combined on each copy page. • The selectable reproduction ratios are 50–200 %. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within the available range.
Page 358: Index
INDEX Copying Originals Such as Books Copy key 1 Sided 2 Pages to Combine 1 Side Copy Paper 1 Sided 4 Pages to Combine 1 Side Custom size originals 1 Sided 4 Pages to Combine 2 Sides Custom Size Paper 1 Sided 8 Pages to Combine 2 Sides 1 Sided to 2 Sided 2 Sided 1 Page to Combine 1 Side...
Page 359 Manual Paper Select Ratio Maximum scanning area Reading the Display Max. Number of Sets Recommended originals Menu Protect Reduce Missing Image Area Regular size originals Regular Size Paper Reproduction Ratio Rotated Copy Non-compatible originals for the ARDF Rotate Sort Number keys Scroll keys OHP transparencies Selecting a Paper Tray...
Page 360 D010-7570...
Page 361 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 362 Type for 7025/DSm625/LD125/Aficio MP 2500 EN USA D010-7570...
Page 363 Operating Instructions Printer/Scanner Reference Using the Printer Function Using the Scanner Function Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 364 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 365 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 366 TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................3 Symbols ........................3 Display Panel......................4 Reading the Display and Using Keys.................5 Printer Features Menu ...................6 Setting Paper on the Bypass Tray................ 9 Setting the Paper Size Using the Control Panel ............11 Setting the Custom Size Paper Using the Control Panel .........13 Setting Thick Paper or OHP Transparencies Using the Control Panel ....14 Setting Envelope Using the Control Panel ...............
Page 367 2. Using the Scanner Function TWAIN Scanner ....................45 Process Flow......................46 Preparation for Using the TWAIN Scanner............47 Installing the TWAIN Driver................. 48 Setting Originals ....................49 Placing Originals ...................... 49 Scanning Originals ....................53 Relationship between Resolution and File Size..........54 When Using as a TWAIN Scanner................54 3.
Page 369: Notice
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Declaration of Conformity Product Name: Printer/Scanner Unit Model Number: 7025/DSm625/LD125/Aficio MP 2500 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
Page 370 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can- ada.
Page 371: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 372: Display Panel
Display Panel This section describes configuration using the display panel when the printer function is selected. AYM008S Operational status or messages [JobReset] Displays current machine status, such as Press to cancel the current print job. If “Ready”, “Offline”, and “Printing...”. you press it when the machine is offline and Hex Dump is selected, Hex Dump is [Menu]...
Page 373: Reading The Display And Using Keys
Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. AYM013S {OK} key Selection keys Correspond to the function items at the Press to set a selected item or entered nu- bottom line on the display.
Page 374: Printer Features Menu
Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide. Important ❒ The settings that appear depend on whether or not the printer enhance option is installed.
Page 375 ❖ Maintenance Menu Description Printer Enhance Option Not Installed Installed Menu Protect This function lets you protect menu set- tings from accidental change. It makes it impossible to change menu settings with normal procedures unless you per- form the required key operations. In a network environment, only admin- istrators can make changes to menu set- tings.
Page 376 ❖ Host Interface Menu Description Printer Enhance Option Not Installed Installed I/O Timeout You can set how many seconds the ma- chine should wait before ending a print job. If data from another port usually ar- rives in the middle of a print job, you should increase this timeout period.
Page 377: Setting Paper On The Bypass Tray
Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: •...
Page 378 Adjust the paper guides to the paper size, and then gently insert paper face down into the bypass tray. AYM004S Extender Paper guides ×11 L. • Open out the extender to support paper sizes larger than A4 L, 8 • If the paper guides are not flush against the paper, skewing and misfeeds might occur.
Page 379: Setting The Paper Size Using The Control Panel
Note ❒ Paper within the following dimensions can be set in the bypass tray: • Vertical: 90 - 297 mm (3.55 - 11.69 in.) • Horizontal: 148 - 600 mm (5.83 - 23.62 in.) ❒ Be sure to set the paper with the side you want to print facing down in the bypass tray.
Page 380 Select [Printer Features] using {T} or {U}, and then press the {OK} key. Select [Paper Input] using {T} or {U}, and then press the {OK} key. Select [Bypass Paper Size] using {T} or {U}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key.
Page 381: Setting The Custom Size Paper Using The Control Panel
Setting the Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings. In that case, set the paper size using the printer driver. Important ❒ Custom size settings set using the printer driver have priority over those set using the machine's control panel.
Page 382: Setting Thick Paper Or Ohp Transparencies Using The Control Panel
Enter the horizontal size of the paper using the number keys, and press the {OK} key. Available size: 148 - 600 mm (5.83 - 23.62 in.) Enter the vertical size of the paper using the number keys, and press the {OK} key.
Page 383 Select [System Settings] using {T} or {U}, and then press the {OK} key. Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. Select [Paper Type: Bypass Tray] using {T} or {U}, and then press the {OK} key.
Page 384: Setting Envelope Using The Control Panel
Setting Envelope Using the Control Panel Press the {User Tools/Counter} key. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key. Select [Paper Type: Bypass Tray] using {U} or {T}, and then press the {OK} key.
Page 385 Select [Bypass Paper Size], and then press the {OK} key. Select the paper envelope size from [C5envL], [C6envL], or [DlenvL], and then press the {OK} key. Press the {User Tools/Counter} key to return to the default screen.
Page 387: Using The Printer Function
1. Using the Printer Function Confirming the Connection Method This machine supports network and USB connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
Page 388: Usb Connection
Using the Printer Function ❖ LPR port Print via TCP/IP using an LPR port. An LPR port can be used with Windows 2000 / XP, or Windows Server 2003. ❖ IPP port Print via ipp or http using an IPP port. An IPP port can be used with Windows XP, or Windows Server 2003.
Page 389: Installing The Printer Driver
Installing the Printer Driver Installing the Printer Driver To use the printer function, you must first install the printer driver from the sup- plied CD-ROM. Important ❒ If you install the Printer Enhance Option, the DDST printer driver is disabled. ❒...
Page 390: Configure The Port
Using the Printer Function Configure the port You can use this machine as a network printer without connecting to a print server. Using TCP/IP Port Type P10001 TCP/IP Port Type P10001 can be used with Windows 98 / Me if the necessary printer driver has been installed.
Page 391: Using Standard Tcp/Ip Port
Configure the port Using Standard TCP/IP Port This procedure explains changing the port settings under Windows 2000 when a printer driver has been installed. In the [Printers] window, click the icon of the printer you want to use. On the [File] menu, click [Properties]. Click the [Ports] tab, and then click [Add Port].
Page 392: Using The Ipp Port
Using the Printer Function Using the IPP Port An IPP port can be used with Windows 2000 / XP or Windows Server 2003. This procedure explains making the port settings under Windows XP. Important ❒ If you want to use the PCL 5e printer driver, you must download it from the supplier's Web site.
Page 393 Configure the port Select the printer driver. The printer driver paths are as follows: ❖ DDST • Windows 98 / Me CD-ROM drive:\DRIVERS\DDST\WIN9X_ME\(language)\DISK1 • Windows 2000 / XP or Windows Server 2003 CD-ROM drive:\DRIVERS\DDST\WIN2K_XP\(language)\DISK1 ❖ PCL 6 • Windows 98 / Me CD-ROM drive:\DRIVERS\PCL6\WIN9X_ME\(language)\DISK1 •...
Page 394: Printing With A Print Server
Using the Printer Function Printing with a Print Server Important ❒ This section assumes the client is already configured to communicate with a Windows 2000 / XP, or Windows Server 2003 print server. Do not begin the following procedure until the client computer is set up and configured cor- rectly.
Page 395: Installing The Printer Driver Using Usb
Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the comput- er and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.
Page 396 Using the Printer Function Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window. Install the printer driver. Click [Search for the best driver for your device. [Recom- mended]], and then click [Next >].
Page 397: Windows 2000 - Usb
Installing the Printer Driver Using USB Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Page 398: Windows Xp, Windows Server 2003 - Usb
Using the Printer Function Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Page 399: Setting Up The Printer Driver
Setting Up the Printer Driver Setting Up the Printer Driver Windows 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
Page 400: Windows 2000 - Accessing The Printer Properties
Using the Printer Function Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒ With some applications, the printer driver settings are not used, and the application's own default settings are applied.
Page 401 Setting Up the Printer Driver Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 402: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Using the Printer Function Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 403 Setting Up the Printer Driver Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
Page 404: Form Feed
Using the Printer Function Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...
Page 405: Canceling A Print Job
Canceling a Print Job Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel Press [JobReset] on the display panel. A confirmation message appears. Press [Current].
Page 406 Using the Printer Function Note ❒ If the machine is shared by multiple computers, be careful not to acciden- tally cancel someone else's print job. ❒ If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while “Waiting...” is dis- played on the control panel.
Page 407: Checking The Error Log
Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
Page 408: Collate
Using the Printer Function Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory. The following are the two types of collate: Important ❒...
Page 409 Collate Note ❒ You can set Collate in the printer driver settings. ❒ If Auto Continue occurs on the first set, Collate will be canceled. ❒ If forced printing occurs on the first set, Collate will be canceled. ❒ When Rotating Collate has been selected, printing speed will be slower than with other collate functions.
Page 410: Staple
Using the Printer Function Staple With the optional Finisher SR3010 sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: AYM001S Note ❒...
Page 411: Stapling Precautions
Staple Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages to staple exceeds maximum. • If a paper size that cannot be stapled is selected. •...
Page 412 Using the Printer Function...
Page 413: Using The Scanner Function
2. Using the Scanner Function TWAIN Scanner Client computers can use this machine as a network TWAIN scanner. Using direct USB connection, stand alone computers can also use this machine as a TWAIN scanner. Procedures for network scanning are the same as those for scanning via USB connection.
Page 414: Process Flow
Using the Scanner Function Process Flow Scanning commands are sent to the machine (1.) via the TWAIN driver from a TWAIN-compliant application installed on the client (2.) or stand- alone (3.) computer. The machine (1.) scans the originals. Scanned data is edited and stored using the TWAIN-compliant application on the client (2.) or stand-alone (3.) computer.
Page 415: Preparation For Using The Twain Scanner
Preparation for Using the TWAIN Scanner Preparation for Using the TWAIN Scanner The following diagrams show the preparation required to use this machine as a TWAIN scanner. ❖ Network connection (Network TWAIN scanner) Install the TWAIN driver on a client computer. See p.48 “Installing the TWAIN Driver”.
Page 416: Installing The Twain Driver
Using the Scanner Function Installing the TWAIN Driver To use the scanner function, you must first install the TWAIN driver on the sup- plied CD-ROM. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The driver installer starts. Select an interface language, and then click [OK].
Page 417: Setting Originals
Setting Originals Setting Originals The following explains the procedure for placing originals on the exposure glass and in the ARDF, and setting the scan area and orientation according to how you have set your originals. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.
Page 418 Using the Scanner Function Placing on the Exposure Glass Originals that do not fit into the ARDF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. For details about originals that you can place on the exposure glass, see Copy Reference.
Page 419 Setting Originals ❖ When placing the original so that the top edge touches the top left of the expo- sure glass When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. This orientation is suitable for most originals.
Page 420 Using the Scanner Function ❖ When placing the originals so that the top edges touch the back of the ARDF AYM011S ❖ When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver.
Page 421: Scanning Originals
Scanning Originals Scanning Originals This section explains how to scan originals using the TWAIN scanner function. This procedure explains scanning originals using Imaging under Windows 2000. On the [Start] menu, point to [Program], point to [Product Name], and then click [Setting]. The TWAIN Driver dialog box appears.
Page 422: Relationship Between Resolution And File Size
Using the Scanner Function Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Similarly, the larger the scan area, the lower the resolution that can be set. The relationship between scanning resolution and file size is shown below.
Page 423: Appendix
3. Appendix Specifications Printer This section details the machine's electrical and hardware specifications, includ- ing information about its options. Component Specifications Resolution 600 dpi Printing speed 25 ppm " × 11"K plain paper) (A4K, 8 Interface USB 2.0 interface Ethernet interface (100BASE-TX/10BASE-T) Network protocol TCP/IP Printer language...
Page 424: Scanner
Appendix Scanner Scan method Flatbed scanning Approx. 25 pages/minute [Scan size: A4K, Colors/Grada- Scan speed tions:Binary, Resolution: 200dpi, Select device data com- pression (Binary/Halftone): Data compression (MMR), Document feeder: ARDF, ITU-T No.1 Chart] Image sensor type CCD Image Sensor Scan types Sheet, book Interface USB interface, Ethernet interface (10BASE-T or 100BASE-TX)
Page 425 INDEX Bypass tray Placing on the exposure glass Placing original in the Auto Document Feeder (ARDF) Placing Originals Canceling a job Printer Features Menu Collate Printer Language Control keys printer properties, PCL Control panel printing, bypass tray Custom size paper Printing speed Display panel Relationship between resolution and file size...
Page 426 D010-7693...
Page 427 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 428 EN USA D010-7693...
Page 429 Network Guide Windows Configuration Using a Printer Server Monitoring and Configuring the Printer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 430 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 431 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 432 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Setting Up the Machine on a Network..............2 Initial Settings Overview.....................2 Initial Settings......................2 1. Windows Configuration Configuring TCP/IP ....................5 Configuring a Windows 98 / Me Computer ..............5 Configuring a Windows 2000 Computer ..............5 Configuring a Windows XP Computer................6 Configuring a Windows Server 2003 computer............6...
Page 433: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 434: Setting Up The Machine On A Network
Setting Up the Machine on a Network This section describes the network settings you can change with User Tools (In- terface Settings). Make settings according to functions you want to use and the interface to be connected. Important ❒ These settings should be made by the systems administrator, or after consult- ing with the systems administrator.
Page 435 Note ❒ Depending on which optional units you have installed or the printer lan- guage you have selected, some options are not displayed. ❒ Depending on the security settings, you might not be able to set certain op- tions. Reference For details, see “Interface Settings”, General Settings Guide.
Page 437: Windows Configuration
1. Windows Configuration Configuring TCP/IP This section explains configuring Windows for TCP/IP and IPP. Configuring a Windows 98 / Me Computer Follow the procedure below to configure a Windows 98 / Me computer to use TCP/IP. On the [Start] menu, point to [Settings], and then click [Control Panel]. Double-click the Network icon.
Page 438: Configuring A Windows Xp Computer
Windows Configuration Configuring a Windows XP Computer Follow the procedure below to configure a Windows XP computer to use TCP/IP. On the [Start] menu, click [Control Panel], and then click [Network Connections]. Click [Network Connections], and then double-click [Local Area Connection]. On the [General] tab, click [Properties].
Page 439: Using A Printer Server
2. Using a Printer Server Preparing Printer Server This section explains how to configure the machine as a Windows network printer. The machine is configured to enabling network clients to use it. Important ❒ Under Windows 2000, Windows XP Professional, or Windows Server 2003, to change printer properties in the [Printer] folder, you need Printer Manage- ment access authentication.
Page 440 Using a Printer Server...
Page 441: Monitoring And Configuring The Printer
3. Monitoring and Configuring the Printer Features You can check the status of the machine and change its settings using a Web browser. ❖ What can I do? You can remotely check the status of the machine remotely, and if necessary change its settings over the network using a Web browser.
Page 442: Settings You Can Change Using A Web Browser
Monitoring and Configuring the Printer Settings You Can Change Using a Web Browser ❖ System • Reset Reset the machine's settings. • Factory Defaults Reset the machine's settings to their default values. • Unit Status Display the machine's network settings. •...
Page 443: Configuring The Network Interface Board Using A Web Browser
Configuring the Network Interface Board Using a Web Browser Configuring the Network Interface Board Using a Web Browser Start the Web browser. Enter the machine's IP address in the [Address] box, using the following for- mat: http://XXX.XXX.XXX.XXX (Replace XXX with the appropriate num- bers.) The Web browser identifies the machine by its IP address, and then displays the status of that machine.
Page 444 Monitoring and Configuring the Printer...
Page 445: Appendix
4. Appendix Using DHCP If this machine is configured for DHCP, and the DHCP request fails four times, BOOTP takes over the request. If the BOOTP request fails three times, the De- fault IP address is used.
Page 446: Snmp
Appendix SNMP The machine is equipped with an SNMP (Simple Network Management Proto- col) agent that operates under UDP and IPX on the Ethernet interface. The SNMP manager enables you to get information about the machine. The default community names are “public” and “private”. You can get MIB in- formation using these community names.
Page 447: Error Messages On The Display
Error Messages on the Display Error Messages on the Display This section explains the most common network-related messages that appear on the display. If a message not shown here appears, follow its instructions. Messages without Code Numbers Message Causes Solutions hCannot connect to network Network connection could Check the machine's IP ad-...
Page 448: Messages With Code Numbers
Appendix Messages with Code Numbers Code Message Causes Solutions numbers Cannot The DHCP server cannot be Check the DHCP server is running connect found. on the network. with DHCP server The same The specified IP address overlaps The IP address specified for the IP Ad- another IP address.
Page 449: Specifications
Specifications Specifications Interface 100BASE-TX, 10BASE-T Protocol • Printer TCP/IP • Network Scanner TCP/IP • Management Function TCP/IP SNMP HTTP DHCP SNMP MIB-II, PrinterMIB, HostResourceMIB...
Page 450 INDEX Code Numbers Preparing Printer Server Configuring TCP/IP Printer Configuring the Network Interface Board Protocols Settings You Can Change DHCP Using a Web Browser SNMP specifications Error Message Supported MIBs System Features TCP/IP How to Read This Manual Windows Configuration Initial Settings Initial Settings Overview Interface Settings...
Page 452 GB GB EN USA D010-7696...

This manual is also suitable for:

Dsm625 Ld125 Aficio mp 2500

Ricoh 7025 Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

What You Can Do with this Machine with the DDST Unit

Notice

How to Read this Manual

Safety Information

Positions of WARNING and CAUTION Labels

ENERGY STAR Program

Getting Started

Guide to Components

Control Panel

Display

When the Authentication Screen Is Displayed

Changing Modes

Turning on the Power

Security (for Machines with the DDST Unit)

Entering Text

Appendix

Dos and Don'ts

Software and Utilities Included on the CD-ROM

Installing the Operating Instructions

How to Use the Operating Instructions

Specifications for the Main Unit

Specifications for Options

Copy Paper

Index

Table of Contents

1 Connecting the Machine

2 System Settings

3 Copier Features

4 Printer Features

5 Interface Settings

6 Other User Tools

Table of Contents

How to Read this Manual

Indicators

1 When the Machine Does Not Operate as Wanted

Panel Tone

When the Function Status Indicator Lights up in Red

When You Have Problems Operating the Machine

When a Job Is Not Performed

When a Message Is Displayed

2 Troubleshooting When Using the Copy Function

When You Cannot Make Clear Copies

When You Cannot Make Copies as Wanted

Adjusting the Volume

3 Troubleshooting When Using the Facsimile Function

When a Message Is Displayed

When You Cannot Send or Receive Fax Messages as Wanted

When an Error Report Is Printed

Turning off the Main Power / in the Event of Power Failure

When an Error Occurs Using Internet Fax

When a Message Is Displayed During Installation of the Printer Driver

4 Troubleshooting When Using the Printer Function

When a Message Is Displayed

When You Cannot Print

Other Printing Problems

When Scanning Is Not Done as Expected

5 Troubleshooting When Using the Scanner Function

When You Cannot Send Scanned Files

When a Message Is Displayed

The Printer Function

6 Troubleshooting When Using the DDST Unit

The Scanner Function

Loading Paper

7 Adding Paper, Toner and Staples

Changing the Paper Size

Adding Toner

Adding Staples

Replacing the Transmission Stamp Cartridge

Removing Jammed Paper

8 Clearing Misfeeds

Removing Jammed Staples

Where to Put Your Machine

9 Remarks

Maintaining Your Machine

Index

Table of Contents

How to Read this Manual