Page 1: Operating Instructions
Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Facsimile Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "Manuals and Safety Information for This Machine"...
Page 3: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine..........................10 Notice................................13 Important..............................13 How to Read This Manual..........................14 Symbols................................14 Machine Types.............................14 Names of Major Functions..........................15 Notes................................15 List of Options...............................15 Laws and Regulations............................16 Legal Prohibition............................16 Model-Specific Information..........................17 Reading the Display............................18 Reading the Display Panel and Using Keys....................18 Simplified Display............................21 About Data Security for Copying........................23 1.
Page 4 E-mail Transmission............................49 Functions Not Available for E-mail Transmission..................50 E-mail Encryption............................50 Folder Transmission............................53 Functions Not Available for Folder Transmission..................53 Placing Originals..............................55 Setting the Original Orientation.........................57 Scanning Two-Sided Originals........................58 Acceptable Original Sizes..........................61 Paper Size and Scanned Area........................61 Checking the Content of a Scanned Original (Preview Before Transmission)........63 Detecting Blank Sheet..........................65 Scan Settings..............................66 Original Type...............................66...
Page 5 Deleting a Fax Destination........................114 Registering Destinations to the Address Book from [Prg. Dest.].............115 Registering Entered Destinations to the Address Book................116 Searching for a Destination in the Address Book..................118 Search by Destination Name........................118 Search by Fax Number/IP-Fax Destination....................121 Search by Internet Fax Destination......................123 Search by E-mail Destination........................125 Search by Folder Destination........................127 Search Using Advanced Search......................130...
Page 6 Entering the Subject............................174 Specifying Auto-Generated Subjects for E-mail..................176 Entering the Text.............................177 Transmission Options.............................179 Standard Message Stamp........................179 Label Insertion............................180 Closed Network............................182 SUB Code Transmission..........................183 SEP Code Reception..........................184 Fax Header Print (mainly Europe and Asia)..............186 Fax Header Print (mainly North America)................187 3. Reception Types of Reception............................191 Immediate Reception..........................191 Memory Reception............................192...
Page 7 Reception Time............................212 Two-Sided Printing............................212 Multi-Copy Reception..........................214 Image Rotation............................215 Combine Two Originals..........................215 Page Separation and Length Reduction....................216 TSI Print (Transmitting Subscriber Identification Print)................217 If There Is No Paper of the Correct Size....................217 Where Incoming Documents Are Delivered - Output Tray................221 Specifying Tray for Lines...........................221 Tray Shift..............................221 4.
Page 8 Printing the Journal............................250 Journal (mainly Europe and Asia)..................254 Journal (mainly North America)..................257 Transmitting Journal by E-mail........................260 Confirming/Printing/Deleting Received and Stored Documents..............262 Confirming Received and Stored Documents..................263 Printing Received and Stored Documents....................264 Deleting Received and Stored Documents....................265 Printing a File Received with Memory Lock....................267 Personal Boxes...............................270 Personal Boxes............................270 Printing Personal Box Documents......................271...
Page 9 Checking Transmission Using LAN-Fax Driver..................314 Confirming Transmission Results by E-mail....................314 LAN-Fax Result Report..........................315 Printing and Saving...........................315 Editing Address Book..........................316 Editing Fax Cover Sheets..........................320 Managing Facsimile Functions Using SmartDeviceMonitor for Admin..........322 Using the Machine's Address Book as the LAN-Fax Destination List............322 LAN-Fax Operation Messages........................324 Viewing Fax Information Using a Web Browser..................326 Viewing, Printing, and Deleting Received Fax Documents Using Web Image Monitor.....326...
Page 10 Stored Reception File User Setting.......................363 SMTP Reception File Delivery Settings......................365 Program / Change / Delete Scan Size......................368 Programming/Changing a Scan Size.....................368 Deleting a Scan Size..........................369 Registering Fax Information..........................371 Registering Fax Information........................372 Changing Fax Information........................373 Deleting Fax Information...........................374 Parameter Settings............................375 User Parameter List............................375 Changing the User Parameters........................384 Special Senders to Treat Differently......................385 Authorized Reception..........................386...
Page 11 Programming/Changing Transfer Boxes....................406 Deleting Transfer Boxes..........................411 Printing the Box List............................411 8. Appendix Checking the Memory Status........................413 Registering Frequently Used Settings......................414 Registering and Changing Keystroke Programs..................414 Deleting a Program...........................417 Using a Program............................418 Optional Equipment............................420 Expansion Memory...........................420 Specifications..............................421 Specifications Required for the Internet Fax Destination Machines............425 Maximum Values............................427 Trademarks..............................430 INDEX...
Page 12: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 13 Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. Network and System Settings Reference Explains how to connect the machine to a network and how to configure and operate the machine in a network environment.
Page 14 • App2Me Start Guide • The following software products are referred to using general names: Product name General name DeskTopBinder Lite and DeskTopBinder Professional * DeskTopBinder ScanRouter EX Professional and ScanRouter EX Enterprise the ScanRouter delivery software SmartDeviceMonitor for Client 2 SmartDeviceMonitor for Client *1 Optional...
Page 15: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 16: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
Page 17: Names Of Major Functions
Names of Major Functions This section tells you the names of this machine's major functions. • Internet Fax (by specifying an e-mail address) Internet Fax • Internet Fax (by specifying an IP address) IP-Fax Notes Contents of this manual are subject to change without prior notice. Some illustrations in this manual might be slightly different from the machine.
Page 18: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 19: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CFE052 The following information is region-specific.
Page 20: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the [Facsimile] key or [Clear Modes] key during operation, the standby display appears. •...
Page 21: Initial Display
Initial Display CFH002 1. Press a tab to switch the transmission type between “Fax”, “Internet Fax”, “E-mail”, and “Folder”. • When (Fax) is selected, you can specify fax numbers or IP-Fax destinations. • When (Internet Fax) is selected, you can specify Internet Fax destinations. •...
Page 22 10. Allows you to set various features for transmission. For details about setting the features, see “Other Transmission Features”. 11. Allows you to set a sender. 12. Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.
Page 23: Simplified Display
• p.347 "Initial Settings" • p.413 "Checking the Memory Status" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier.
Page 24 • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.
Page 25: About Data Security For Copying
About Data Security for Copying When the optional copy data security unit is installed, if you scan a document that was printed using the Data Security for Copying function, the scanned image that is sent or stored is obscured by vertical stripes.
Page 27: Transmission
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: Memory Transmission and Immediate Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents.
Page 28: Selecting Type Of Transmission
1. Transmission Transmitter (This machine) Receiver BZR031 Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. • You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or whenever the [Clear Modes] key is pressed.
Page 29 Transmission Modes When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. When sending to an e-mail destination Press [E-mail] to switch the type of transmission to e-mail. When sending to a folder destination Press [Folder] to switch the type of transmission to folder.
Page 30: Memory Transmission
1. Transmission • For details about each transmission type, see “IP-Fax Functions”, “Internet Fax Transmission”, “E- mail Transmission”, and “Folder Transmission”. • p.38 "IP-Fax Functions" • p.43 "Internet Fax Transmission" • p.49 "E-mail Transmission" • p.53 "Folder Transmission" Memory Transmission Memory Transmission mode has standard fax, Internet Fax, IP-Fax, e-mail transmission, and folder transmission.
Page 31 Transmission Modes Place the original into the ADF. Make the scan settings you require. For details about the scan settings, see “Scan Settings”. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”.
Page 32 1. Transmission When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations. You do not have to press [Add] when adding a destination using the destination list. Specify the next destination. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder.
Page 33 Transmission Modes • p.78 "Specifying a Destination" • p.427 "Maximum Values" Sending originals using the exposure glass (Memory Transmission) This section explains how to send originals by Memory Transmission using the exposure glass. Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass.
Page 34: Automatic Redial
1. Transmission • When the line is busy and could not be connected to • With Send Later • When you store an original for Memory Transmission while another communication is in progress • When two or more destinations are specified •...
Page 35: Broadcasting Sequence
Transmission Modes • During Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Broadcasting sequence Use the broadcasting function to send the same original to multiple destinations simultaneously. You can broadcast via multiple transmission types (fax, IP-Fax, Internet Fax, e-mail, and folder) at the same time.
Page 36: Immediate Transmission
1. Transmission Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP-Fax transmission. • Internet Fax, e-mail transmission and folder transmission are performed using Memory Transmission, which automatically starts transmission after storing documents in memory. If you switch the type of transmission to them while the machine is in Immediate Transmission mode, the transmission mode is automatically switched to Memory Transmission.
Page 37 Transmission Modes Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”. Press the [Start] key. The machine dials a destination.
Page 38: Displaying Confirmation Of Transmission
1. Transmission Press the [ ] key. Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmission. Press [Check Modes], and then check the transmission settings. The following display appears. After checking the settings on the display, press [Exit].
Page 39 Transmission Modes this function, contact your sales or service representative. For details, see “Preventing Transmission to the Wrong Destination”. • p.105 "Preventing Transmission to the Wrong Destination"...
Page 40: Ip-Fax Functions
1. Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 41 IP-Fax Functions CFH001 • To use IP-Fax functions, this machine must be connected to a LAN and its IP-Fax settings correctly specified under Initial Settings in the Facsimile Features menu. For details about these settings, see “Initial Settings”. • Before using this function, configure the network in the System Settings menu. For details about the required settings, see “Connecting the Machine”, Network and System Settings Reference.
Page 42: Terminology
1. Transmission • p.191 "Types of Reception" • p.347 "Initial Settings" Terminology This section introduces you to useful IP-Fax-related terminology. H.323 A multimedia communication protocol that sends or receives files via one-to-one communication over a LAN or the Internet. A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with functions such as creating, modifying, and terminating sessions with one or more participants.
Page 43: Functions Not Available For Ip-Fax Transmission
IP-Fax Functions • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents.
Page 44: E-Mail Functions And Folder Transmission
1. Transmission E-Mail Functions and Folder Transmission This section explains e-mail and folder transmission. E-Mail Functions There are two methods of sending faxes from this machine using e-mail: • Internet Fax Transmission • E-mail Transmission To send a fax by Internet Fax, you must specify an Internet Fax destination. To send a fax by e-mail, you must specify an E-mail destination.
Page 45: Internet Fax Transmission
Internet Fax Transmission Internet Fax Transmission This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address (Internet Fax destination).
Page 46: Notes On Using Internet Fax
1. Transmission • To send Internet Fax documents, in the Facsimile Features menu, under Initial Settings, set [Internet Fax Setting] to [On]. However, documents can still be forwarded or delivered to Internet Fax destinations even if [Off] is selected. See “Initial Settings”. •...
Page 47: Functions Not Available By Internet Fax Transmission
Internet Fax Transmission • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. •...
Page 48: Functions Not Available By Internet Fax Reception
1. Transmission • Immediate Transmission • Closed Network Transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG Transmission • ECM (Error Correction Mode) • Memory File Transfer Functions Not Available by Internet Fax Reception This section tells you which functions are not available for Internet Fax reception. The following functions are available for standard fax reception, but not for Internet Faxing: •...
Page 49: E-Mail Encryption
Internet Fax Transmission reception capability information. The sender can send documents to the receiver based on this information. If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually.
Page 50 1. Transmission • E-mail encryption and digital signatures are not available with standard transmission to Internet Fax destinations. Encryption is only available for forwarding, routing, or transferring to Internet Fax destinations. • The encryption method of this machine is S/MIME. For details about S/MIME, ask the administrator.
Page 51: E-Mail Transmission
E-mail Transmission E-mail Transmission This machine uses its fax function to send scanned documents over the network to computers. Specify an e-mail address of a computer. You can send the same document to an e-mail destination, folder destination, fax destination, IP-Fax destination, and Internet Fax destination simultaneously.
Page 52: Functions Not Available For E-Mail Transmission
1. Transmission • To use an e-mail address registered in the Address Book as an e-mail destination, specify “Use E- mail Address for” for [E-mail / Internet Fax Destination]. Use the same procedure for e-mail addresses that are registered in group destinations in the Address Book. •...
Page 53 E-mail Transmission • First register the forwarding/routing destinations' e-mail addresses in the Address Book, and then specify the encryption settings in both Address Book and Web Image Monitor for each destination that you want to send encrypted e-mail to. For details about these settings, ask your administrator. •...
Page 54 1. Transmission • p.355 "Forwarding" • p.365 "SMTP Reception File Delivery Settings" • p.385 "Special Senders to Treat Differently" • p.398 "Box Settings"...
Page 55: Folder Transmission
Folder Transmission Folder Transmission This machine uses its fax function to send scanned documents over the network to computers. Specify the path to the destination folder. To send to a folder, you must first register the path to the folder in the Address Book. Then, for the transmission (communication) protocol, select SMB, FTP, or NCP.
Page 56 1. Transmission • ECM (Error Correction Mode) • Memory File Transfer • Selecting destinations from recent destinations • Directly entering destinations...
Page 57: Placing Originals
Placing Originals Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass See “Placing Originals on the Exposure Glass” in “Placing Originals”, Copy and Document Server Reference.
Page 58 1. Transmission • Do not lift the ADF while using it to scan originals. • Originals that are clipped or creased cannot be scanned using the ADF. For details about originals that are not recommended for the ADF, see “Originals”, Copy and Document Server Reference. •...
Page 59: Setting The Original Orientation
Placing Originals • p.61 "Paper Size and Scanned Area" • p.70 "Scan Size" • p.371 "Registering Fax Information" • p.375 "Parameter Settings" Setting the Original Orientation To preview scanned originals or documents using Document Server, configure the “Original Orientation” setting to display the top/bottom orientation of the original correctly in the preview. Place the original, and then select the scan settings you require.
Page 60: Scanning Two-Sided Originals
1. Transmission Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original position”...
Page 61 Placing Originals Press [Original Feed Type]. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ Make sure that the specified original orientation matches the orientation of originals loaded in the ADF. Press [2 Sided Original].
Page 62 1. Transmission Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step 4. Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].
Page 63: Acceptable Original Sizes
Placing Originals Acceptable Original Sizes This section describes the size and thickness limitations that apply to originals placed on the exposure glass or the ADF. Original sizes and thickness Where original Acceptable original size Maximum number of sheets Paper thickness is set Exposure glass Up to A4 (210 ×...
Page 64 1. Transmission When placing an original on the exposure glass This section explains how to place an original on the exposure glass. • If you place an original larger than A4, 8 × 11 on the exposure glass, only an A4, 8 ×...
Page 65: Checking The Content Of A Scanned Original (Preview Before Transmission)
Placing Originals • During Immediate Transmission, the length of the scanning range can decrease to less than 1,200 mm (47 inches), depending on the resolution of the image and the configuration of the receiving machine. Checking the Content of a Scanned Original (Preview Before Transmission) The Preview Before Transmission function allows you to check the content of a scanned original before you send it.
Page 66 1. Transmission Specify the destination, and then press the [Start] key. CCV002 The machine starts to scan the original. When scanning ends, a preview is displayed. If you want to cancel a preview, press [Cancel]. Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. •...
Page 67: Detecting Blank Sheet
Placing Originals Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. • The blank sheet-detecting function works only when an original is scanned using the ADF. • The blank sheet-detecting function is ineffective for second and subsequent pages. •...
Page 68: Scan Settings
1. Transmission Scan Settings You can configure the scan settings according to the original you are scanning. You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has four settings that you can adjust to help you transmit the document with the best possible image quality.
Page 69 Scan Settings Press [Scan Settings]. Make sure that [Original Type] is selected. Select the original type you require, and then press [OK]. • If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected.
Page 70: Resolution
1. Transmission • p.73 "Density (Contrast)" • p.161 "Changing the Default Functions of the Fax's Initial Display" JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. •...
Page 71 Scan Settings Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK]. • If you install the optional expansion memory, “Super Fine” appears in the Resolution screen. • If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 72: Scan Size
1. Transmission • You can set the resolution type that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed. See “Changing the Default Functions of the Fax's Initial Display”. • When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you have specified “Super Fine”.
Page 73 Scan Settings Press [Scan Size]. Press the size of the originals to be sent. × 11 indicates Letter. 8 × 14 indicates Legal. Press [OK]. The selected size appears above [Scan Settings]. Area Only the area in the specified size is scanned regardless of the actual size of a placed original. •...
Page 74 1. Transmission Press [Scan Settings]. Press [Scan Size]. Press [Area 1] or [Area 2].
Page 75: Density (Contrast)
Scan Settings Press [OK]. The specified size appears above [Scan Settings]. • p.368 "Program / Change / Delete Scan Size" Density (Contrast) You can adjust the density at which the originals are scanned. The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density.
Page 76 1. Transmission 2. Press [ ] or [ ] to adjust the density. The indicator moves. Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. 1.
Page 77: Mixing Scan Settings For A Multiple Page Original
Scan Settings Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different scan setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 78: Selecting The File Format
1. Transmission Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation. Selecting the File Format This section explains how to select the file format when sending a fax to an e-mail destination or folder destination.
Page 79 Scan Settings • p.98 "Sending to Folder Destinations (Folder Destinations)"...
Page 80: Specifying A Destination
1. Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations can be specified. • The display shows the percentage of free memory space for storing originals. Since destinations are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 81: Entering A Pause
Specifying a Destination • Press [Prg. Dest.] after entering the fax number to store the fax number in the destination list. For details about storing numbers you entered, see “Registering Entered Destinations to the Address Book”. • For the maximum number of digits that can be included in a destination, see “Maximum Values”. •...
Page 82: Entering A Tone
1. Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example.
Page 83: Sending By Ip-Fax (Ip-Fax Destinations)
Specifying a Destination Sending by IP-Fax (IP-Fax Destinations) This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IP address, host name, or alias telephone number) in place of the fax number. •...
Page 84 1. Transmission Press [Manual Entry]. Enter the IP-Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination, and then press [OK].
Page 85 Specifying a Destination Specify the next destination. To add another destination, repeat steps 6 and 7. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Page 86 1. Transmission • p.84 "When using a gatekeeper server or SIP server" • p.101 "Using the Address Book to Specify Destinations" • p.116 "Registering Entered Destinations to the Address Book" • p.161 "Changing the Default Functions of the Fax's Initial Display" •...
Page 87 Specifying a Destination Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 • To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”.
Page 88: Sending By Internet Fax (Internet Fax Destinations)
1. Transmission host name is “IPFAX1” and the port number is “2100”, specify “IPFAX1:2100”. Ask the network administrator for details. Sending by Internet Fax (Internet Fax Destinations) This section explains how to specify an Internet Fax destination. When using Internet Fax transmission, specify the e-mail address (Internet Fax destination) in place of the fax number.
Page 89 Specifying a Destination Press [Manual Entry]. Enter the Internet Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK].
Page 90 1. Transmission Specify the next destination. To add another destination, repeat steps 5 and 6. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Page 91 Specifying a Destination • p.101 "Using the Address Book to Specify Destinations" • p.116 "Registering Entered Destinations to the Address Book" • p.140 "Sender Settings" • p.151 "Canceling a Transmission" • p.375 "Parameter Settings" • p.427 "Maximum Values" Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server.
Page 92 1. Transmission • When using this function, you cannot send Internet Fax to the administrator e-mail address that is registered on this machine. There are two ways of specifying a destination, as follows: By specifying the other party's host name Specify a destination's e-mail address by adding the other party's host name to the domain part of the e-mail address.
Page 93 Specifying a Destination Press [SMTP]. Press [No]. Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
Page 94: Sending An E-Mail (E-Mail Destinations)
1. Transmission • To send Internet Fax documents from a computer, use LAN-Fax Driver to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box selected, the SMTP server setting specified on this machine is enabled. Sending an E-mail (E-mail Destinations) This section explains how to send a document to a computer by specifying an e-mail address.
Page 95 Specifying a Destination To set the file type, press [File Type]. Select [TIFF] or [PDF], and then press [OK]. Specify the sender. For details, see “Sender Settings”. Press [Manual Entry].
Page 96 1. Transmission Enter the e-mail destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the character correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter the e-mail address, and then press [OK].
Page 97 Specifying a Destination Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. • Depending on the security settings, [Manual Entry] might not appear and you might not be able to enter the e-mail address.
Page 98 1. Transmission Bypassing the SMTP server You can send e-mail documents directly to their destinations without going through the SMTP server. Normally, e-mail is sent through the SMTP server. With this feature however, the domain part of the destination's e-mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 99 Specifying a Destination abc@HOST.defcompany.com By specifying the other party's IP address Specify a destination's e-mail address by changing the domain part of the e-mail address to the other party's IP address. xxxx@[the other party's IP address] For example, if the other party's e-mail address is “abc@defcompany.com” and the IP address is “192.168.1.10”: abc@[192.168.1.10] Use the following procedure to bypass the SMTP server.
Page 100: Sending To Folder Destinations (Folder Destinations)
1. Transmission Press [No]. Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
Page 101 Specifying a Destination Press [Folder] to switch the transmission type to folder. To set the file type, press [File Type]. Select [TIFF] or [PDF], and then press [OK].
Page 102 1. Transmission Press the Destination key to specify a destination. Specify the next destination. To add another folder destination, press the next Destination key. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key.
Page 103: Using The Address Book To Specify Destinations
Specifying a Destination • p.53 "Folder Transmission" • p.151 "Canceling a Transmission" • p.375 "Parameter Settings" Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a destination by selecting a Destination key from the destination list. The programmed name appears on Destination key.
Page 104: Specifying Group Destinations
1. Transmission Press the Destination key programmed with the desired destination. If the desired Destination key is not shown, press [ ] and [ ] to look through the list. To cancel the selection, press the selected Destination key again. You can also press the [Clear/ Stop] key to cancel the selection.
Page 105 Specifying a Destination • Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use group destination. • The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify per file, see “Maximum Values”.
Page 106: International Tx Mode
1. Transmission International TX Mode If you set the International TX mode to [On], the machine sends faxes at lower speed. This improves the chances of successful reception, but increases the time required for sending. To send a fax using International TX Mode, you must first set the International TX mode to [On] and register the destination in the Address Book.
Page 107: Preventing Transmission To The Wrong Destination
Specifying a Destination Select the destination you want to redial to, and then press [OK]. Press the [Start] key. • You can select Internet Fax, IP-Fax, and e-mail destinations from Recent Destinations as well. • When you press [Program Dest.], you can register a selected destination in the destination list. For details about storing a destination you selected, see “Registering Entered Destinations to the Address Book”.
Page 108 1. Transmission • When using this function, you must press [Manual Entry] on the standby display to enter the fax number. Press [Manual Entry]. Enter the fax number using the number keys, and then press [OK]. If you make a mistake, press [Clear], and then enter the number again. Enter the fax number again, and then press [OK].
Page 109 Specifying a Destination Press the [Start] key. Transmission starts. After transmission, the standby display appears. • If the "Entered destination is not correct." message appears, press [Exit] and check the fax number again, and then repeat the procedure from step 1. •...
Page 110 1. Transmission Specify the destination. If you make a mistake, press the [Clear/Stop] key, and then enter the number again. Press the [Start] key. Displays the destination and the transmission settings. To change the destination, press [Exit], and then specify the destination again. Press the [Start] key again.
Page 111: Registering Destinations In The Address Book
Registering Destinations in the Address Book Registering Destinations in the Address Book This section explains how to register a fax number in the Address Book. You can register fax numbers, IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations in the Address Book. For details about how to register IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, Network and System Settings Reference.
Page 112 1. Transmission Press the [User Tools/Counter] key. CCS003 Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press [New Program].
Page 113 Registering Destinations in the Address Book Press [Change] under “Name”. The name entry display appears. Enter the name, and then press [OK]. If necessary, press [Change] under “Key Display”, and then enter the name of the key to which the destination is assigned.
Page 114: Changing A Fax Destination
1. Transmission • International TX Mode: set whether or not to use International TX Mode. • Fax Header: specify the header that appears on your faxes when the receiver prints them. • Label Insertion: specify label information such as the destination name that appears on your faxes when the receiver prints them.
Page 115 Registering Destinations in the Address Book Check that [Program / Change] is selected. Select the name whose fax destination you want to change. Press the name key, or enter the registration number using the number keys. To change the name or key display, press [Change] under “Name” or “Key Display”. Enter the name or key display, and then press [OK].
Page 116: Deleting A Fax Destination
1. Transmission Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • For details about the procedure in step 13, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference. Deleting a Fax Destination This section explains how to delete destination information from the Address Book. Press the [User Tools/Counter] key.
Page 117: Registering Destinations To The Address Book From [Prg. Dest.]
Registering Destinations in the Address Book Press [Delete]. Select the name you want to delete. Press the name key, or enter the registration number using the number keys. Press [Yes]. Press [Exit]. Press the [User Tools/Counter] key. Registering Destinations to the Address Book from [Prg. Dest.] This section explains how to register a directly entered fax number, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination to the Address Book from [Prg.
Page 118: Registering Entered Destinations To The Address Book
1. Transmission Press [Names] and enter any necessary information. Press [OK]. • For details about registering destinations, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference. • Depending on the security settings, [Prg. Dest.] might not appear and you might not be able to register the destination.
Page 119 Registering Destinations in the Address Book Press [Names] and enter any necessary information. Press [OK]. • For details about registering destinations, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference. • Depending on the security settings, [Prg. Dest.] might not appear and you might not be able to register the destination.
Page 120: Searching For A Destination In The Address Book
1. Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. • To search for a destination from an LDAP server, the LDAP server must be registered in advance. For details about registering LDAP servers, see “Administrator Tools”, Network and System Settings Reference.
Page 121 Searching for a Destination in the Address Book Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder.
Page 122 1. Transmission Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [ ], [ ], [Backspace], or [Delete All], and then enter the destination name again. Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears.
Page 123: Search By Fax Number/Ip-Fax Destination
Searching for a Destination in the Address Book Search by Fax Number/IP-Fax Destination This section explains how to search for a destination registered in the Address Book by fax number or IP- Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book].
Page 124 1. Transmission If you enter a wrong number, press [ ], [ ], [Backspace], or [Delete All], and then enter the number again. Check the fax numbers you have entered are correct, and then press [Start Search]. When the search is finished, a result appears. Select a destination.
Page 125: Search By Internet Fax Destination
Searching for a Destination in the Address Book Search by Internet Fax Destination This section explains how to search for a destination registered in the Address Book by Internet Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
Page 126 1. Transmission Press [E-mail Address]. Enter the e-mail address (Internet Fax destination) you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.
Page 127: Search By E-Mail Destination
Searching for a Destination in the Address Book Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search by E-mail Destination This section explains how to search for a destination registered in the Address Book by e-mail destination.
Page 128 1. Transmission Press [E-mail] to switch the transmission type to e-mail. Press [E-mail Address]. Enter the e-mail address (e-mail destination) you want to search for, and then press [OK].
Page 129: Search By Folder Destination
Searching for a Destination in the Address Book If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again. Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears.
Page 130 1. Transmission Press the [Search Dest.]. Make sure that [Address Book] is selected. Press [Folder] to switch the transmission type to folder.
Page 131 Searching for a Destination in the Address Book Press [Folder Name]. Enter the folder name you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.
Page 132: Search Using Advanced Search
1. Transmission Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search Using Advanced Search This section explains how to search for a destination registered in the Address Book by specifying search criteria.
Page 133 Searching for a Destination in the Address Book Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. If you selected an LDAP server in step 2, you cannot select [Folder]. Press [Advanced Search].
Page 134 1. Transmission Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, Fax Destination, E- mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name.
Page 135: Search By Registration Number
Searching for a Destination in the Address Book Press [Start Search]. When the search is finished, the search result appears. Select a destination. If the destination you require does not appear, press [ ] or [ ] to display it. Press [Details] to display the details of a selected destination.
Page 136 1. Transmission Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. Press [Reg. No.]. The registration number entry display appears. Enter a registration number using the number keys, and then press [ ]. While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number.
Page 137 Searching for a Destination in the Address Book • If the "Cannot find the specified Registration No." message appears, the specified registration number or selected type of transmission is wrong or does not exist. Press [Exit], check the registration number again, and then follow the procedure from step 1 or 3.
Page 138: On Hook Dial
1. Transmission On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. • This function is not available for Internet Fax, IP-Fax, and transmission to e-mail/folder destinations. Place the original, and then select the scan settings you require.
Page 139 On Hook Dial • This function is unavailable in some countries. • To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”. • Press [Vol...] to display the Adjust Sound Volume screen, and then press [Louder] or [Lower] to adjust the volume of the on-hook sound.
Page 140: Manual Dial
1. Transmission Manual Dial Pick up the handset of the external telephone and dial. If you hear a voice at the other end, continue conversation as normal. • An external telephone is required. • This function is not available for Internet Fax, IP-Fax, and transmission to e-mail/folder destinations. Place the original, and then select the scan settings you require.
Page 141 Manual Dial • When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. •...
Page 142: Sender Settings
1. Transmission Sender Settings Select a user that you want to specify as a sender. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 143 Sender Settings To search for a sender from the Address Book, press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it.
Page 144 1. Transmission Press [OK]. The standby display appears. To check the settings, press [Sender Name]. Specify the destination, and then press the [Start] key. • You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine.
Page 145: Advanced Features
Advanced Features Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission This section explains how to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, , and spaces.
Page 146 1. Transmission Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
Page 147 Advanced Features Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].
Page 148: Setting Sep Codes For Reception
1. Transmission Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password. •...
Page 149 Advanced Features Press [TX Mode]. Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination.
Page 150 1. Transmission Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code]. Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK].
Page 151: Sep Code Rx Reserve Report
Advanced Features • The SEP Code is printed on lists and reports. • p.184 "SEP Code Reception" • p.414 "Registering and Changing Keystroke Programs" • p.427 "Maximum Values" Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. •...
Page 152: Sep Code Rx Result Report
1. Transmission SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation Key, you can select whether a report e-mail is sent after reception.
Page 153: Canceling A Transmission
Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. • Remember that the Communicating indicator turns off almost immediately when an Internet Fax, e- mail transmission, or folder transmission is being executed. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key.
Page 154: While The Original Is Being Transmitted
1. Transmission Press the [Clear/Stop] key. CCV005 The machine stops scanning. • Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted This section explains how to cancel a transmission while the Communicating indicator is lit. Press the [Clear/Stop] key.
Page 155 Canceling a Transmission Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. There are cases when a destination may not be selected as the destination appears as “ ”, depending on the security settings.
Page 156: Before The Transmission Is Started
1. Transmission Press [Exit]. After pressing [Check / Stop Transmission File] under [Change TX / Info] in step 1, press [Exit] twice. The standby display appears. • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure.
Page 157 Canceling a Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. The list of stored files being transmitted or waiting for transmission appears. To display only the files being sent, press [Files under TX]. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it.
Page 158 1. Transmission Press [Stop Transmission]. Press [OK]. To cancel another file, repeat steps 3 through 5. To cancel stopping transmission, press [Cancel]. Press [Exit] twice. The standby display appears. • To delete some destinations from a broadcast, see “Deleting a Destination from a Broadcast”. •...
Page 159 Canceling a Transmission • If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. • If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. •...
Page 160: Confirming A Transmission
1. Transmission Confirming a Transmission Check the contents of a file that is stored in memory and not yet sent. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
Page 161 Confirming a Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears. • You cannot view or edit a file that is in the process of being sent or a file that was sent by LAN-Fax and is stored in memory.
Page 162: Checking The Storage Result (Memory Storage Report)
1. Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. • If you use Parallel Memory Transmission, the Memory Storage Report is not printed. •...
Page 163: Changing The Default Functions Of The Fax's Initial Display
Changing the Default Functions of the Fax's Initial Display Changing the Default Functions of the Fax's Initial Display You can specify the default values of document transmission function settings. “Default” refers to the value of a setting on the initial display when the machine is first turned on or when modes are cleared.
Page 164 1. Transmission When a confirmation message appears, press [Yes]. The value currently specified for the setting becomes the default. • To restore the factory default settings for the settings on the initial display, press [Restore Factory Defaults]. • You can set the default settings of the normal and simplified screens separately.
Page 165: Other Transmission Features
2. Other Transmission Features This section explains functions you can apply using the [TX Mode] setting, such as Sending at a Specific Time (Send Later) and Label Insertion. [TX Mode] allows you to use various functions with transmissions. Sending at a Specific Time (Send Later) (mainly Europe and Asia) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 166 2. Other Transmission Features Press [Send Later]. Enter the time (24 hour format) using the number keys, and then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel].
Page 167 Sending at a Specific Time (Send Later) (mainly Europe and Asia) • p.151 "Canceling a Transmission" • p.335 "General Settings"...
Page 168: Sending At A Specific Time (Send Later) (Mainly North America)
2. Other Transmission Features Sending at a Specific Time (Send Later) (mainly North America) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 169 Sending at a Specific Time (Send Later) (mainly North America) Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel].
Page 170: Requesting A Reception Notice
2. Other Transmission Features Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 171 Requesting a Reception Notice • If the Internet Fax or e-mail is not received normally, “Error” appears in the Result column. • Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are finished, “OK” might not be printed in the Journal's Result column.
Page 172: Setting An Internet Fax/E-Mail Destination As A Bcc
2. Other Transmission Features Setting an Internet Fax/E-mail Destination as a E-mail is sent to all specified Internet Fax or e-mail destinations as bcc. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”. Press [TX Mode].
Page 173 Setting an Internet Fax/E-mail Destination as a BCC • p.140 "Sender Settings" • p.335 "General Settings"...
Page 174: Confirming Transmission Results By E-Mail
2. Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. • Register the e-mail address of the destination for e-mail notification in the destination list in advance.
Page 175 Confirming Transmission Results by E-mail Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears. Press [OK].
Page 176: Entering The Subject
2. Other Transmission Features Entering the Subject Allows you to enter a subject for the Internet Fax or e-mail document you want to send. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”. Press [TX Mode].
Page 177 Entering the Subject To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key.
Page 178: Specifying Auto-Generated Subjects For E-Mail
2. Other Transmission Features • p.140 "Sender Settings" • p.176 "Specifying Auto-Generated Subjects for E-mail" • p.199 "Received images" • p.335 "General Settings" • p.427 "Maximum Values" Specifying Auto-Generated Subjects for E-mail If you do not enter a subject when sending e-mail, a subject will be auto generated. This section explains how to specify the content of auto-generated subjects.
Page 179: Entering The Text
Entering the Text Entering the Text Allows you to enter the text for the Internet Fax or e-mail document you want to send. • Program text strings in advance in “Program / Change / Delete E-mail Message” in “System Settings”. For details about the programming method, see “File Transfer”, Network and System Settings Reference.
Page 180 2. Other Transmission Features Select a text, and then press [OK]. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key. • You cannot send text only without an original. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation Key allows you to omit steps 3 and 6.
Page 181: Transmission Options
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Page 182: Label Insertion
2. Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the [Start] key. The machine cannot stamp multiple standard messages. •...
Page 183 Transmission Options Set this function as follows: • Set Label Insertion to [On] when programming fax destinations. • Set Label Insertion to on when sending fax documents. • On the Standard Message screen, select the standard message you want to print. Place the original, and then select the scan settings you require.
Page 184: Closed Network
2. Other Transmission Features • p.335 "General Settings" • p.339 "Send Settings" Closed Network Transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you accidentally sending information to the wrong place. •...
Page 185: Sub Code Transmission
Transmission Options Specify the destination, and then press the [Start] key. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation Key allows you to omit steps 2, 3, and 5. For details about Quick Operation Key, see “General Settings”.
Page 186: Sep Code Reception
2. Other Transmission Features Press [SUB Code Transmission] to highlight it. To cancel a SUB Code Transmission, press [SUB Code Transmission] again. Press [OK] twice. Specify the destination, and then press the [Start] key. • For details about specifying SUB Codes, see the following: •...
Page 187 Transmission Options • When you select a destination that has a registered SEP Code from the Address Book, if “SEP Code Reception” is set to off, the SEP Code is not appended and transmission is in standard fax mode. Press [TX Mode]. Select [Option Setting].
Page 188: Fax Header Print (Mainly Europe And Asia)
2. Other Transmission Features • p.146 "Setting SEP Codes for Reception" • p.335 "General Settings" • p.414 "Registering and Changing Keystroke Programs" Fax Header Print (mainly Europe and Asia) When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original.
Page 189: Fax Header Print (Mainly North America)
Transmission Options Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program fax header names using the Program Fax Information function in the Facsimile Features menu. For details about the programming method, see “Registering Fax Information”. •...
Page 190 2. Other Transmission Features Press [TX Mode]. Select [Option Setting]. Make sure that [Fax Header Print] is highlighted. Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program fax header names using the Program Fax Information function in the Facsimile Features menu.
Page 191 Transmission Options • p.335 "General Settings" • p.371 "Registering Fax Information" • p.375 "Parameter Settings"...
Page 192 2. Other Transmission Features...
Page 193: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 194: Memory Reception
3. Reception Memory Reception The machine waits until all pages of the document have been received into memory before printing it. Receiver (This machine) Sender BZR041 • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.
Page 195: Receiving Documents Unconditionally
Types of Reception In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Depending on why the machine cannot print, Substitute Reception might be used for all fax documents received, or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu.
Page 196 3. Reception Problems Causes Solutions The machine is printing with a The machine is busy printing The document is automatically different function. with a different function. printed after the current job finishes. The message "Output Tray is The output tray is full. Remove paper from the output full."...
Page 197 Types of Reception stored in memory are deleted. In this case, the Journal can be used to identify the senders of the deleted documents, so you can ask them to resend. If a sender has not programmed their Own Name or Own Fax Number, the machine may fail to receive an important fax document.
Page 198: Reception Modes
3. Reception Reception Modes There are two ways you can set up the machine to handle incoming calls. • Manual Reception (an external telephone required) • Auto Reception The reception mode can be switched under Switch Reception Mode in the Facsimile Features menu. See “Reception Settings”.
Page 199: Receiving E-Mail
Receiving E-mail Receiving E-mail This section explains this machine's e-mail reception functions. If a TIFF-F file is attached to an e-mail, the machine receives the e-mail by Internet Fax. If a JPEG or PDF file is attached to an e-mail, the machine receives the e-mail by Mail to Print. Only one attached file can be printed from a received e-mail.
Page 200: Receiving Internet Fax Documents
3. Reception • To specify whether or not the machine prints the header (title) and text (body) of each e-mail it receives, use Parameter Setting (switch 21 bit 5) in Facsimile Features. See “Parameter Settings”. • p.375 "Parameter Settings" Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax.
Page 201: Manual E-Mail Reception
Receiving E-mail • p.199 "Manual e-mail reception" Manual e-mail reception Use this function to receive an e-mail by accessing the e-mail server manually. • Program the Manual E-mail RX function to a Quick Operation Key beforehand. For details about Quick Operation Key, see “General Settings”. Press [Manual E-mail RX].
Page 202 3. Reception The received image varies according to the e-mail application. • When Internet Fax e-mail is sent to computer, the following information is always inserted in the e- mail text: “This E-mail was sent from “Host Name” (product name) Queries to: “Administrator's e- mail address””...
Page 203: Mail To Print
Receiving E-mail 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in “TX Mode” at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above.
Page 204 3. Reception • The Facsimile Features menu provides a user parameter setting (switch 21, bit 2) that you can use to enable or disable this function. Text and TIFF files will still be printed even if this function is disabled. •...
Page 205: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature.
Page 206: Transferring Received Documents
3. Reception • You must set the Personal Box and register a delivery destination beforehand. Personal Boxes can be programmed in “Box Setting” in the Facsimile Features menu. For details about the programming method, see “Box Settings”. • This function is not available when you set received documents to be delivered to the network delivery server.
Page 207: Forwarding Received Documents
Reception Functions the specified receiver is a group destination that includes an address not registered for the specified transmission type, the document is routed to an alternative destination. See “Parameter Settings”. • p.335 "General Settings" • p.375 "Parameter Settings" • p.398 "Box Settings" SUB Code Transfer Report You can check the results of transmission to Receiving Stations.
Page 208 3. Reception CCV013 • To use this function, specify the Forwarding destination in advance. Forwarding can be specified under Forwarding on the Facsimile Features menu. See “Forwarding”. • A fax destination, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination can be set as a forwarding destination.
Page 209: Smtp Reception Of E-Mail
Reception Functions • The Facsimile Features menu provides a user parameter setting (switch 32, bit 0) that allows you to select a priority order for alternative destinations for sent documents. When this parameter is set, if the specified receiver is a group destination that includes an address not registered for the specified transmission type, the document is routed to an alternative destination.
Page 210: Routing E-Mail Received Via Smtp
3. Reception • Set this machine beforehand using the MX record of the DNS server to enable SMTP reception. • Use the Reception Protocol setting in System Settings to set the reception protocol. See “File Transfer”, Network and System Settings Reference. •...
Page 211 Reception Functions • Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. See “SMTP Reception File Delivery Settings”. • Depending on security settings, this function may not be available. The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: Fax Number...
Page 212: Jbig Reception
3. Reception • p.365 "SMTP Reception File Delivery Settings" • p.375 "Parameter Settings" • p.427 "Maximum Values" JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression. It allows you to receive documents sent in the JBIG format through JBIG Transmission.
Page 213: Printing Options
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. • You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in the General Settings (set the volume to the minimum level).
Page 214: Reception Time
3. Reception This makes it easy for you to position a hole puncher correctly when you file received documents. BZR018 • The Centre Mark may deviate a little from the exact center of the edge. See “Reception Settings”. • You can enable or disable this function using Centre Mark in the Reception Settings. •...
Page 215 Printing Options BZR004 • To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party. In Two-Sided Printing, this machine will correctly receive in A4 ×...
Page 216: Multi-Copy Reception
3. Reception 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. BZR019 Multi-Copy Reception If you switch this function on, multiple copies of each incoming fax document is printed. You can also select to have multiple copies made of documents from particular senders.
Page 217: Image Rotation
Printing Options Image Rotation If you have set paper in the orientation in the paper tray, incoming fax documents are automatically rotated to fit onto the paper. This machine BZR042 • If you specified a tray for “Paper Tray” in the Facsimile Features menu, the paper loaded in the specified tray is selected.
Page 218: Page Separation And Length Reduction
3. Reception BZR001 • Two A5 documents are rotated and printed side by side on a sheet of A4 . • Two 8 × 5 documents are rotated and printed side by side on a sheet of 8 × 11 . •...
Page 219: Tsi Print (Transmitting Subscriber Identification Print)
Printing Options • Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split • You can adjust the overprinting and reduction lengths within the following ranges: •...
Page 220: Setting Priority Trays
3. Reception (mainly Europe and Asia) For example, if your machine does not have A5 loaded and you receive an A5 size document, the document is printed on A4. If your machine does not have A4 loaded and you receive an A4 size document, the document is printed on two sheets of A5.
Page 221 Printing Options If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size. When you have loaded new paper, press [Exit] to print the document.
Page 222 3. Reception • Documents printed on paper smaller than A4 may be shortened, or split across sheets. • Paper longer than 900 mm (35.43 inches) may be creased, not sent, or jam. • Print area depends on optional expansion memory, resolution, and vertical length of originals. •...
Page 223: Where Incoming Documents Are Delivered - Output Tray
Where Incoming Documents Are Delivered - Output Tray Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of received documents. Specifying Tray for Lines Use this function to specify the output tray for each line port. You can specify the document feeding tray for each port (telephone, Internet Fax, IP-Fax).
Page 224 3. Reception...
Page 225: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the [Start] key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 226 4. Changing/Confirming Communication Information Press [Check / Stop Transmission File]. Select the file from which you want to delete a destination. Press [Check / Change Settings].
Page 227: Adding A Destination
Changing the Settings of Files in Memory Press [Change] for the destination you want to delete. If you delete a folder destination, press [Delete], and then press [Yes] on a confirmation message screen. Proceed to step 7. Press the [Clear/Stop] key to delete the destination, and then press [OK]. CCV005 Pressing the [Clear/Stop] key deletes by single digits the fax number or IP-Fax address.
Page 228 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
Page 229 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, or folder.
Page 230: Changing The Transmission Time (Mainly Europe And Asia)
4. Changing/Confirming Communication Information Press [Exit] twice. The standby display appears. • You cannot add a destination if you have disabled broadcasting. Changing the Transmission Time (mainly Europe and Asia) You can change the transmission time specified with Send Later. You can also delete the transmission time.
Page 231 Changing the Settings of Files in Memory Select the file for which you want to change or cancel the transmission time. Press [Check / Change Settings]. Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.
Page 232: Changing The Transmission Time (Mainly North America)
4. Changing/Confirming Communication Information Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. Press [Exit]. Repeat from step 3, if you want to change another transmission time. Press [Exit] twice. The standby display appears. Changing the Transmission Time (mainly North America) You can change the transmission time specified with Send Later.
Page 233 Changing the Settings of Files in Memory Press [Check / Stop Transmission File]. Select the file for which you want to change or cancel the transmission time. Press [Check / Change Settings].
Page 234: Changing The Smtp Server Setting
4. Changing/Confirming Communication Information Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first. Press [Clear], re-enter the transmission time using the number keys, and select [AM] or [PM].
Page 235 Changing the Settings of Files in Memory Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file whose SMTP server setting you want to change.
Page 236 4. Changing/Confirming Communication Information Press [Check / Change Settings]. Press [Change]. Press [SMTP].
Page 237 Changing the Settings of Files in Memory Select [Yes] or [No], and then press [OK]. Press [OK]. Press [Exit]. Repeat from step 3 to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.
Page 238: Printing A File From Memory
4. Changing/Confirming Communication Information Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 239 Printing a File from Memory Press [Print]. A message appears on the display. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to the previous one. Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 4.
Page 240: Printing A List Of Files In Memory (Print Tx File List)
4. Changing/Confirming Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Press [Change TX / Info].
Page 241 Printing a List of Files in Memory (Print TX File List) Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. •...
Page 242: Resending A File
4. Changing/Confirming Communication Information Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. • Set “Store documents in memory that could not be transmitted” to “On” in User Parameter (switch 24, bit 0) in the Facsimile Features menu.
Page 243 Resending a File If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown. Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK].
Page 244: Checking The Transmission Result (Transmission File Status)
4. Changing/Confirming Communication Information Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Use this function to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status]. Check the transmission results.
Page 245: Confirming By Report
Checking the Transmission Result (Transmission File Status) • Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. • You can view sent fax documents and their lists, using Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help.
Page 246: Confirming By E-Mail
4. Changing/Confirming Communication Information • For details about Parameter Setting, see “Parameter Settings”. • For details about Quick Operation Key, see “General Settings”. • p.245 "Communication Result Report (Memory Transmission)" • p.246 "Immediate TX Result Report (Immediate Transmission)" • p.246 "Communication Failure Report" •...
Page 247: Confirming By Report And E-Mail
Checking the Transmission Result (Transmission File Status) • p.150 "SEP Code RX Result Report" • p.172 "Confirming Transmission Results by E-mail" • p.245 "Communication Result Report (Memory Transmission)" • p.246 "Immediate TX Result Report (Immediate Transmission)" • p.335 "General Settings" Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine.
Page 248: Immediate Tx Result Report (Immediate Transmission)
4. Changing/Confirming Communication Information • If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations. • If the machine is set up not to print this report and the fax document could not be successfully transmitted, a Communication Failure Report is printed.
Page 249 Checking the Transmission Result (Transmission File Status) If the machine is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. • You can select whether the Communication Failure Report is automatically printed using the User Parameter (switch 04, bit 1) in the Facsimile Features menu.
Page 250: Checking The Reception Result (Reception File Status)
4. Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Use this function to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.
Page 251: Confirming By Report
Checking the Reception Result (Reception File Status) • You can view received fax documents and their lists, using Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. • If a document is received while you are using this function, the result will not appear. To view the latest result, exit Reception File Status, and then try again.
Page 252: Print Journal
4. Changing/Confirming Communication Information Print Journal You can print the Journal manually. • The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”. •...
Page 253: Print Per File No
Print Journal Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3. To cancel a file printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3.
Page 254 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear], and then try again. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3.
Page 255 Print Journal Press [Exit] twice. The standby display appears. Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step 3.
Page 256: Journal (Mainly Europe And Asia)
4. Changing/Confirming Communication Information After checking the user name shown on the display, press [OK]. Press [Cancel] if a wrong user name is selected. The display returns to that of step 3. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3.
Page 257 Print Journal CCV010 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5.
Page 258 4. Changing/Confirming Communication Information If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender.
Page 259: Journal (Mainly North America)
Print Journal --: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown. E: A communication error occurred.
Page 260 4. Changing/Confirming Communication Information CCV037 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5.
Page 261 Print Journal If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender.
Page 262: Transmitting Journal By E-Mail
4. Changing/Confirming Communication Information --: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown.
Page 263: Journal By E-Mail
Print Journal • p.375 "Parameter Settings" Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. • To transmit the Journal, it is necessary to make settings with the User Parameter (switch 21, bit 4) in the Facsimile Features menu.
Page 264: Confirming/Printing/Deleting Received And Stored Documents
4. Changing/Confirming Communication Information Confirming/Printing/Deleting Received and Stored Documents You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. This machine Transmitting station Hard Disk Hard Disk BZR045 • Make the settings for received and stored documents in “Reception File Setting” in the Facsimile Features menu before using this function.
Page 265: Confirming Received And Stored Documents
Confirming/Printing/Deleting Received and Stored Documents • p.326 "Viewing Fax Information Using a Web Browser" • p.360 "Reception File Setting" • p.363 "Stored Reception File User Setting" • p.375 "Parameter Settings" • p.427 "Maximum Values" Confirming Received and Stored Documents This section explains how to view documents stored on the hard disk. Press the [Change TX / Info].
Page 266: Printing Received And Stored Documents
4. Changing/Confirming Communication Information Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [ ] [ ] [ ] [ ] to scroll the preview image. • Press [Switch] under “Display File” to display another selected file. •...
Page 267: Deleting Received And Stored Documents
Confirming/Printing/Deleting Received and Stored Documents Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel]. To delete the document after printing, press [Delete File after Printing]. To perform two-sided printing, press [Print on 2 Sides] before pressing the [Start] key. Press the [Start] key.
Page 268 4. Changing/Confirming Communication Information Press [Change TX / Info]. Select [Print / Delete Stored Reception File]. Select a file to be printed, and then press [Delete]. Press [Yes]. To cancel a deletion, press [No]. The display returns to that of step 3. Press [Exit] twice.
Page 269: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock Prints files received with Memory Lock. This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received documents are stored in memory and are not automatically printed.
Page 270 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Print Memory Lock]. If no documents were received while Memory Lock Reception was switched on, the message "No reception file." is shown. Press [Exit]. Enter a 4-digit Memory Lock ID with the number keys, and then press the [Start] key. If you make a mistake, press [Clear], and then try again.
Page 271 Printing a File Received with Memory Lock • You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step 2 and 5. For details about Quick Operation Key, see “General Settings”. •...
Page 272: Personal Boxes
4. Changing/Confirming Communication Information Personal Boxes You can receive confidential documents to Personal Boxes. • Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are forwarded directly to the destination you specify.
Page 273: Printing Personal Box Documents
Personal Boxes • If a receiver is not assigned, you can print the received documents on this machine. For details about the printing method, see “Printing Personal Box Documents”. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature.
Page 274 4. Changing/Confirming Communication Information Press [Print Personal Box File]. Select the box with the document you want to print. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel].
Page 275: Confidential File Report
Personal Boxes Confidential File Report You can check whether a document was received to a Personal Box. • You can turn this function on or off with the User Parameter (switch 04, bit 0) in the Facsimile Features menu. See “Parameter Settings”. •...
Page 276: Information Boxes
4. Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. • Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up.
Page 277: Storing Documents In Information Boxes
Information Boxes • You can set a password for Information Boxes in advance. A password can be set in “Box Setting” in the Facsimile Features menu. For details about the programming method, see “Box Settings”. • p.275 "Storing Documents in Information Boxes" •...
Page 278 4. Changing/Confirming Communication Information If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 3. Place the original, and then select the scan settings you require.
Page 279: Printing Information Box Documents
Information Boxes • p.278 "Deleting Information Box Documents" Printing Information Box Documents This section explains how to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print]. Select the box that contains the stored file you want to print.
Page 280: Deleting Information Box Documents
4. Changing/Confirming Communication Information If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 4. Press the [Start] key.
Page 281 Information Boxes Select the box that contains the stored file you want to delete. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel].
Page 282 4. Changing/Confirming Communication Information...
Page 283: Storing A Document
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile.
Page 284: Storing A Document
5. Storing a Document Document Server” under “System Settings”. See “Administrator Tools”, Network and System Settings Reference. • You cannot check received and stored documents through the Document Server. • Documents in the Document Server can be sent, printed, or deleted, and their information can be changed using the Web Image Monitor.
Page 285 Sending a Stored File Press [Store File]. Select [Send & Store] or [Store Only]. Select [Send & Store] to send documents after they are stored. Select [Store Only] to store documents. Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step 5.
Page 286: Programming A User Name
5. Storing a Document If you have selected [Send & Store], specify the receiver. If you have selected [Store Only], proceed to step 7. Press the [Start] key. • You can change file names and user names. • p.57 "Setting the Original Orientation" Programming a user name Specify a user name for the file.
Page 287 Sending a Stored File Setting a file name Specify a name for the file. Press [File Name]. Enter the file name. Press [OK]. • For details about text entry, see “Entering Text”, About This Machine. Setting a password Set a password for the file.
Page 288: Sending Stored Documents
5. Storing a Document Press [Password]. Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then reenter your password. You can enter up to four to eight digits. Enter the password again, and then press [OK].
Page 289 Sending a Stored File • Manual Dial Press [Select Stored File]. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. •...
Page 290 5. Storing a Document If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step 4. When you want to add your originals to stored documents and send them all at once, press [Original Stored File] or [Stored file Original].
Page 291 Sending a Stored File • Number of stored documents you can specify at a time • Number of stored pages you can send in one operation • p.427 "Maximum Values" Specifying documents from [File List] Search for a file from the file list. Press [ ] or [ ] to display the documents to be sent.
Page 292 5. Storing a Document Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. Select the file to be sent.
Page 293: Printing Stored Documents
Sending a Stored File Displaying a preview Display a preview of stored documents. Select the document you want to send. Press the Thumbnails key to switch the screen to thumbnail display. Press [Preview]. Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. •...
Page 294 5. Storing a Document • When [Print 1st Page] is selected, originals larger than A4 size are printed after they are reduced to A4 size. Press [Select Stored File]. Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. If you select a document with a password, enter the password, and then press [OK].
Page 295: Changing Stored Document Information
Sending a Stored File Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. To print both sides, press [Print 2 Sides]. When multiple files are specified they are printed per file. To cancel printing, press [Stop Printing].
Page 296 5. Storing a Document Select [Manage / Delete File], and then press the document to be changed. If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step 4. Change the desired information of the stored document.
Page 297 Sending a Stored File Changing a user name Change the user name of a stored document. Press [Change User Name]. Press [Clear]. The user name is deleted. Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name.
Page 298 5. Storing a Document Press [Change File Name]. Press [ ], [ ], [Backspace], or [Delete All], and then re-enter the file name. Press [OK]. • For details about text entry, see “Entering Text”, About This Machine. Changing the password Change the password of a stored document.
Page 299: Deleting A Stored Document
Sending a Stored File Enter a new password using the number keys, and then press [OK]. Enter the password again, and then press [OK]. Deleting a Stored Document Use this function to delete stored documents. Press [Select Stored File].
Page 300 5. Storing a Document Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once. Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Yes]. If you do not want to delete the document, press [No].
Page 301: Fax Via Computer
6. Fax via Computer This section explains how to use this machine's facsimile function from a computer via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine.
Page 302: Before Use
6. Fax via Computer • It is recommended that you use Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. • This function supports both IPv4 and IPv6 addresses. Before Use To use LAN-Fax features, a LAN-Fax Driver must be installed on your computer.
Page 303: Address Book
Sending Fax Documents from Computers Microsoft Windows Server 2003/2003 R2/2008/2008 R2 • Display VGA 640 × 480 pixels or more • Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations. Operating systems Microsoft Windows XP/Vista/7 Microsoft Windows Server 2003/2003 R2/2008/2008 R2 LAN-Fax Cover Sheet Editor...
Page 304: Installing Individual Applications
6. Fax via Computer • Manage Printers permission is required to install the drivers. Log on as an Administrators group member. Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver. Address Book helps you edit LAN-Fax transmission destinations.
Page 305 Sending Fax Documents from Computers Enter the machine name or IP address in the [Printer Name or IP Address :] box. The [Port Name :] text box automatically obtains a port name. Change this name if necessary. Click [Next >]. Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 306 6. Fax via Computer Click [Next >]. Double-click [Printer Name : <LAN-Fax M14>]. Click [Port :], and then click [Add]. Click [SmartDeviceMonitor 2], and then click [OK]. To configure port settings using TCP/IP, click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. To configure port settings using IPP, proceed to step 12.
Page 307: Setting Lan-Fax Driver Properties
Sending Fax Documents from Computers • Auto Run might not work automatically with certain OS settings. If this is the case, double-click “SETUP.EXE”, located on the CD-ROM root directory, or click [Run SETUP.EXE] in the [AutoPlay] dialog box. Installing the LAN-Fax Driver for USB Connection Use this procedure to install the LAN-Fax Driver for USB connection.
Page 308: Setting Print Properties
6. Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution. On the [Start] menu, select [Control Panel]. Then select [Printers and Other Hardware], and then [Printers and Faxes]. In Windows XP Professional or Windows Server 2003/2003 R2, select [Printers and Faxes] on the [Start] menu.
Page 309: Basic Transmission
Sending Fax Documents from Computers The [Accessories] tab contains the following items: • Prohibit manual destination entry Check this option to prohibit direct specification of destinations. • Enable E-mail Check this when using Internet Fax with the LAN-Fax function. • IP-Fax Check this option when using IP-Fax.
Page 310: Specifying A Destination Using A Destination List
6. Fax via Computer • “Specifying a destination using Address Book” • “Entering a destination directly” When user authentication is used with this machine, click [User Settings...]. Specify necessary options. For details about specifying options, see “Specifying Options” and “Confirming Transmission Results by E-mail”.
Page 311 Sending Fax Documents from Computers Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. Select the [Device Address] (or [Use device address]) check box. Device addresses registered by selecting the [Use device address] check box in the Address Book will appear on the [Address Book] tab.
Page 312: Entering A Destination Directly
6. Fax via Computer If you selected [Group], proceed to step 5. If you selected [Contact] in step 3, select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail]. Click the destination in the destination list to highlight it, and then click [Set as Destination].
Page 313: Specifying Options
Sending Fax Documents from Computers • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List].
Page 314 6. Fax via Computer Click [Send Options]. The [Send Options] tab appears. Select the [Print Fax Header] check box. To attach a cover sheet Attach a cover sheet to a document. Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file.
Page 315: Saving As Files
Sending Fax Documents from Computers Saving as files You can save the fax document in TIFF format (TIFF-F). Click [Send Options]. The [Send Options] tab appears. Select the [Save as file] check box. Click [Save to...]. Select a folder on the folder tree. Select a method of file naming.
Page 316: Checking Transmission Using Lan-Fax Driver
6. Fax via Computer Checking Transmission Using LAN-Fax Driver From Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”. • The job history may differ from the machine's transmission results. In that case, refer to the machine's transmission results.
Page 317: Lan-Fax Result Report
Sending Fax Documents from Computers Machine”, Network and System Settings Reference for the Internet Fax settings, and see “LAN-Fax Result Report” for the LAN-Fax Result Report. • p.315 "LAN-Fax Result Report" • p.375 "Parameter Settings" LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results”...
Page 318: Editing Address Book
6. Fax via Computer On the [Address Book] tab, click [Print]. After specifying a destination, click [Send & Print]. This function directs the machine to print any sent files. • You can also save documents in TIFF format. For details about saving in TIFF format, see “Saving as files”.
Page 319: Editing Registered Destinations
Sending Fax Documents from Computers Click [Add]. The destination is added to the destination list. Click [Close]. If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel].
Page 320: Deleting Registered Destinations
6. Fax via Computer The confirmation dialog box does not appear when you have not made any changes after starting Address Book. Deleting registered destinations Delete destinations registered in the LAN-Fax Address Book. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book].
Page 321: Editing Registered Groups
Sending Fax Documents from Computers From [Address Book], select the destination you want to include in the group, and then click [Add to Group]. Click [Close] twice. If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes].
Page 322: Editing Fax Cover Sheets
6. Fax via Computer • To change a group name, select the group, and then click [Change Name]. Enter a new name for the group, and then click [OK]. • A message appears if the name you specified already exists in the LAN-Fax Address Book. Click [OK] and register it under a different name.
Page 323 Sending Fax Documents from Computers Creating a cover sheet This section explains how to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor: • Company name as destination information • Department name as destination information •...
Page 324: Managing Facsimile Functions Using Smartdevicemonitor For Admin
6. Fax via Computer Select a cover sheet file from the dropdown list or after clicking [Browse...] in [Select Cover Sheet]. The selection made in [Select Cover Sheet] is not canceled unless you select another file. If you want to change only destination information, omit this step and proceed to step 5. Select the type of information from [To:].
Page 325 Sending Fax Documents from Computers • To use this function, you must first download SmartDeviceMonitor for Admin from the manufacturer's Web site and install it on your computer. Contact your local dealer for information on downloading SmartDeviceMonitor for Admin. • When destinations registered in groups by this machine are inserted into Address Book, each person's destination is determined according to the following order of priority (check before inserting and changing the order of priority, if necessary): IP-Fax destination Fax number...
Page 326: Lan-Fax Operation Messages
6. Fax via Computer • “Machinemodel_faxinfo.csv” • “Machinemodel_taginfo.csv” “Machinemodel_addr.csv” will be used as the Address Book file. The Address Book data is now stored in the computer. Close the [Address Management Tool] dialog box, and then close SmartDeviceMonitor for Admin. This will be followed by a procedure for displaying the computer's Address Book file on the LAN Fax screen.
Page 327 Sending Fax Documents from Computers Message Causes and Solutions Failed to allocate memory. Available memory on the computer is insufficient. Quit applications currently not in use.
Page 328: Viewing Fax Information Using A Web Browser
6. Fax via Computer Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using Web Image Monitor on a network computer. • It is recommended that you use Web Image Monitor running under the same network environment as this machine.
Page 329: Printing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Click the property icon of the desired fax document. When viewing a list of the fax documents, you can select the thumbnail display, icon display, or detail display. Click , or View the content of the fax document. To download the received fax document, click [PDF] or [Multi-page: TIFF], and then click [Download].
Page 330: Programming Destination Information From Web Browser
6. Fax via Computer Click [OK]. The display returns to that of step 5. Close the Web browser. • You can change the printing order of selected multiple documents. You can also have documents printed on both sides of the paper. For more information, see Web Image Monitor Help. Deleting fax information using a Web browser Delete received documents stored in the machine.
Page 331 Viewing Fax Information Using a Web Browser • Paper size • Resolution • For a detailed description, see Web Image Monitor Help. • For details about the T.37 full mode, see “T.37 Full Mode”. • When a receiver that is programmed as full mode in the Address Book returns a Reception Notice e-mail, the contents of the newly received e-mail overwrite the existing information.
Page 332 6. Fax via Computer Enter “http://(IPv4 address, IPv6 address or host name of this machine)/” in the address bar. The top page of Web Image Monitor is displayed. Click [Login], and then enter the Administrator's name and password. Click [Address Book] in the left pane. The Address Book is displayed.
Page 333: Delivering Files Received By Fax
Delivering Files Received by Fax Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a computer using ScanRouter delivery software as the network delivery server. This is a useful function, enabling you to view and store documents on your computer without printing them.
Page 334 6. Fax via Computer...
Page 335: Facsimile Features
7. Facsimile Features This chapter describes user tools in the Facsimile Features menu. Accessing User Tools User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished.
Page 336: Quitting User Tools
7. Facsimile Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to end User Tools. Press the [User Tools/Counter] key. CCS003 • You can also quit User Tools by pressing [Exit].
Page 337: General Settings
General Settings General Settings This section describes the user tools in the General Settings menu under Facsimile Features. Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on. If [On] is selected, the Quick Operation keys can be programmed with the following items: •...
Page 338 7. Facsimile Features Default for Quick Operation Key 2: [TX File Status] Default for Quick Operation Key 3: [RX File Status] Switch Title Select the title to be shown on the destination list. Default: [Title 1] Search Destination Select a destination list to be used in “Search Destination”. You can select from the Address Book, or a registered LDAP Server.
Page 339 General Settings Box Setting: Print List You can print a list of the currently registered Personal Boxes, Information Boxes, and Transfer Boxes. On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing.
Page 340: Scan Settings
7. Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see “Program / Change / Delete Scan Size”. •...
Page 341: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
Page 342 7. Facsimile Features Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
Page 343 Send Settings By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine's control panel, Web Image Monitor or LAN-Fax. Select the destination folder for the backup file from the address book.
Page 344: Reception Settings
7. Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. Switch Reception Mode Specify the method for receiving fax documents. Default: [Auto Reception] 1. Press [Facsimile Features]. 2. Press [Reception Settings]. 3.
Page 345 Reception Settings For details about Reception File Setting, see “Reception File Setting”. Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor.
Page 346 7. Facsimile Features Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays. Display of tray names may differ depending on the options installed. Default: [Auto Select] Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Page 347 Reception Settings 9. Press the [User Tools/Counter] key. Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 348 7. Facsimile Features 4. Press [Memory Lock Reception]. 5. Select [On] or [Off], and then press [OK]. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. • p.196 "Reception Modes" • p.355 "Forwarding" • p.360 "Reception File Setting" • p.363 "Stored Reception File User Setting" •...
Page 349: Initial Settings
Initial Settings Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see “Parameter Settings”. Parameter Setting: Print List You can print Parameter Setting list.
Page 350 7. Facsimile Features Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press [Program Memory Lock ID]. 4. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
Page 351: Program Fax Information
Initial Settings Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed: • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see “Registering Fax Information”. Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission.
Page 352 7. Facsimile Features Use numbers and periods (“.”) to enter the correct IPv4 addresses for the gatekeeper, SIP server, and gateway. To obtain the correct IP addresses, consult the administrator. 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press [SIP Settings]. 4.
Page 353 Initial Settings 6. Press [Change] for “Prefix”. 7. Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a VoIP gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.
Page 354 7. Facsimile Features For details, consult your administrator. E-mail Setting Set whether or not to use “E-mail” in the fax functions. Default: [Off] Folder Setting Set whether or not to use “folder” in the fax functions. Default: [Off] Country Code (For Function Settings) Selects the country in which the machine is used.
Page 355: Memory File Transfer
Memory File Transfer Memory File Transfer If the printer has stopped functioning or run out of toner or paper, you can transfer the files in facsimile memory to another machine for printing. Note that this function forwards all documents that are stored in memory, including files that were received with Memory Lock.
Page 356: Selecting A Line Port Or Protocol
7. Facsimile Features • You can use SUB Codes and a password to specify a forwarding destination. Take care to change only those settings that are required. • p.347 "Initial Settings" Selecting a Line Port or Protocol This procedure explains how to select a line port or protocol under [Memory File Transfer]. To specify an IP-Fax address as a forwarding destination, you must first select a protocol.
Page 357: Forwarding
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “e-mail”...
Page 358: Programming An End Receiver
7. Facsimile Features Programming an End Receiver • One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 498 destinations can be specified in a group. Press [Facsimile Features].
Page 359 Forwarding Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu. See “Registering Folders”, Network and System Settings Reference. If you have specified e-mail destination or folder destination for forwarding, you can specify the file format used for forwarding.
Page 360: Quitting The Forwarding Function
7. Facsimile Features • Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator. • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor.
Page 361 Forwarding You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. BZR036 This function is not available when memory forwarding is performed to an e-mail destination or folder destination.
Page 362: Reception File Setting
7. Facsimile Features Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly and download them as images to a computer using Web Image Monitor. If you select printing without saving, documents are printed each time they are received.
Page 363: Specifying Fax Auto Deletion Or Reception Stop In The Event Of Storage Failure
Reception File Setting • Received confidential documents are stored in memory. Use the Print Personal Box File function to print them. • With [Store] selected, more memory space is used as the number of saved documents increases. After memory space becomes insufficient, no more documents are saved on the hard disk. When this happens, the machine starts printing and then overwriting old documents, or it deletes the received document data without printing it and then prints the Reception File Erased Report.
Page 364: Reception Report E-Mail
7. Facsimile Features • You cannot change to a different setting if received documents have been stored on the hard disk. To change to different setting, print documents stored on the hard disk if necessary, and then delete them. • p.360 "Reception File Setting" •...
Page 365: Stored Reception File User Setting
Stored Reception File User Setting Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor. You can also restrict control panel operations such as printing or deleting received documents.
Page 366 7. Facsimile Features Check the selected user, and then press [OK]. When a programmed user is deleted from the destination list, message "Destinations are invalid." is displayed. Enter the user again. Press the [User Tools/Counter] key. • This function is only available when [Store] is selected in “Reception File Setting”. •...
Page 367: Smtp Reception File Delivery Settings
SMTP Reception File Delivery Settings SMTP Reception File Delivery Settings This section describes the SMTP Reception File Delivery Settings menu under Facsimile Features. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as described by the following examples.
Page 368 7. Facsimile Features Enter the sending e-mail address to be authorized. If you make a mistake, press [ ], [ ], [Backspace], or [Delete All], and then enter again. Press [OK]. Press [Security]. If not specifying the security function, proceed to step 11. Security is set to use S/MIME authentication.
Page 369 SMTP Reception File Delivery Settings • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and attach an electronic signature to e-mail for every transmission.
Page 370: Program / Change / Delete Scan Size
7. Facsimile Features Program / Change / Delete Scan Size This section describes how to program, change, and delete a Scan Size. • When programming or changing a scan size, it is recommended that you make a record of the new size.
Page 371: Deleting A Scan Size
Program / Change / Delete Scan Size Enter a horizontal size using the number keys. Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and press [mm] or [inch], the length is converted automatically according to the unit (fractions are rounded off).
Page 372 7. Facsimile Features Press [Delete], and then select [Program Size 1] or [Program Size 2]. Press [Delete]. To cancel deleting, press [Do not Delete]. The display returns to that of step 4. Press [Exit]. Press the [User Tools/Counter] key.
Page 373: Registering Fax Information
Registering Fax Information Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent.
Page 374: Registering Fax Information
7. Facsimile Features p.187 "Fax Header Print (mainly North America)" • p.347 "Initial Settings" Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register. Register the name and facsimile number. Press [Exit].
Page 375: Changing Fax Information
Registering Fax Information Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own name, and then press [OK]. Registering an Own Fax Number Press [Own Fax Number]. Select line type to program. Enter your own facsimile's number using the number keys, and then press [OK]. To enter a + sign or a space, press [+] or [Space].
Page 376: Deleting Fax Information
7. Facsimile Features Select the Fax Information you want to change. To change a Fax Header, see “Registering a Fax Header”. To change Own Name, see “Registering an Own Name”. To change Own Fax Number, “Registering an Own Fax Number”. Press [Exit].
Page 377: Parameter Settings
Parameter Settings Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
Page 378 7. Facsimile Features Switch: 03, Bit: 3 Whether or not to print the SEP Code RX Reserve Report automatically • 0: Off • 1: On Switch: 03, Bit: 4 Whether or not to print the SEP Code RX Result Report automatically •...
Page 379 Parameter Settings Switch: 04, Bit: 7 Include a portion of the image on reports • 0: Off • 1: On Switch: 05, Bit: 0 Receive Service Call (SC) Condition (Substitute Reception during service call) • 0: Possible (Substitute RX) • 1: Not possible (Reception off) Switch: 05, Bit: 2, 1 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order)
Page 380 7. Facsimile Features • 0: Off • 1: On Switch: 10, Bit: 1 Combine Two Originals • 0: Off • 1: On Switch: 10, Bit: 5 Whether or not to print stored received documents • 0: Off • 1: On Switch: 10, Bit: 6 Use both e-mail notification and printed reports to confirm the transmission result •...
Page 381 Parameter Settings • 0: Off • 1: On Switch: 14, Bit: 3 Reset when function changed • 0: Off • 1: On Switch: 15, Bit: 2, 1, 0 Selecting the available paper feed tray (Only the numbers listed below can be entered) •...
Page 382 7. Facsimile Features • 1: On Switch: 18, Bit: 2 Print file number with Fax Header • 0: Off • 1: On Switch: 18, Bit: 3 Print page number with Fax Header • 0: Off • 1: On Switch: 19, Bit: 0 Use paper delivery shift function (Offset Print) •...
Page 383 Parameter Settings • 1010: 10 minutes • 1011: 11 minutes • 1100: 12 minutes • 1101: 13 minutes • 1110: 14 minutes • 1111: 15 minutes Switch: 21, Bit: 0 Print results of sending Reception Notice Request message • 0: Off (print only when an error occurs) •...
Page 384 7. Facsimile Features • 1: Not display (Off) Switch: 21, Bit: 7 Transmit Error Mail Notification • 0: On • 1: Off Switch: 22, Bit: 0 Detect a dial tone before sending faxes when using the telephone line (LINE) • 0: Not detect (Off) •...
Page 385 Parameter Settings 2. E-mail address 3. Folder 4. IP-Fax destination 5. Fax number Switch: 34, Bit: 0 Use gatekeeper with IP-Fax • 0: Off • 1: On Switch: 34, Bit: 1 Use SIP server with IP-Fax • 0: Off • 1: On Switch: 35, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Redial interval when sending a backup file •...
Page 386: Changing The User Parameters
7. Facsimile Features Switch: 37, Bit: 5 Specify whether or not to limit the file names of documents that are forwarded to folder destinations to plain characters only • 0: Off • 1: On Switch: 40, Bit: 0 When memory space is insufficient, the machine prints and then deletes the oldest faxes, creating memory space for storage of new faxes •...
Page 387: Special Senders To Treat Differently
Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following function for each sender: • Authorized Reception • Reception File Print Qty • Forwarding •...
Page 388: Authorized Reception
7. Facsimile Features You can use wild cards for the following functions: • Forwarding • Special Reception Function • Authorized Reception When using Partial agreement, you can enter up to the first 24 characters of an e-mail address to use it as an own name or facsimile name. •...
Page 389: Forwarding
Special Senders to Treat Differently If you do not program any Special Senders, the machine prints the specified number of copies for all received documents. • You cannot use multi-copy printing with Memory Lock. • You can specify up to 10 copies. Forwarding Print received documents, and then transfer them to those receivers programmed beforehand.
Page 390: Paper Tray
7. Facsimile Features • You must register Memory Lock ID in advance. For details about how to register Memory Lock ID, see “Initial Settings”. • If you program the same sender in Memory Lock and Forwarding, Forwarding is disabled. • p.347 "Initial Settings" Paper Tray Print documents received from programmed senders (Special Senders) and the documents from other senders on different types of paper.
Page 391 Special Senders to Treat Differently Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Press [Full Agreement] or [Partial Agreement]. Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel].
Page 392: Authorized Reception Per Sender
7. Facsimile Features • To specify Authorized Reception, see “Authorized Reception per Sender”. • To specify Reception File Print Qty, see “Reception File Print Qty per Sender”. • To specify Forwarding, see “Forwarding per Sender”. • To specify print 2 sided, see “Print 2 Sided per Sender”. •...
Page 393: Forwarding Per Sender
Special Senders to Treat Differently Press [RX File Print Qty per Sender]. Press [Number of Sets]. Enter the print quantity using the number keys, and then press [OK]. • Selecting [Same as Basic Settings] will result in the same setting made for “Reception File Print Quantity”...
Page 394 7. Facsimile Features Specify an End Receiver using the destination list, and then press [OK]. Press the transmission type tab to switch the destination between fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. Press [Security].
Page 395: Print 2 Sided Per Sender
Special Senders to Treat Differently To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for Forwarding, press [Signature].
Page 396: Memory Lock Per Sender
7. Facsimile Features Press [Print 2 Sided per Sender]. Press [On] or [Off], and then press [OK]. • Selecting [Same as Basic Settings] will result in the same setting made for “2 Sided Print” of “Reception Settings”. Memory Lock per Sender This section describes how to specify Memory Lock.
Page 397 Special Senders to Treat Differently Press [Initial Set Up]. Select the function you want to program. To program Authorized Reception and Special Reception Function, press [Authorized Reception] or [Special Reception Function]. Press [On] or [Off], and then press [OK]. The illustration shows the “Authorized Reception” display as an example. To program Bypass Tray Paper Size, press [Bypass Tray Paper Size].
Page 398 7. Facsimile Features Select the size you want to program from the sizes shown. After selecting the size, proceed to step 14. Make sure that [Vertical] is selected. Enter the vertical size of the paper using the number keys, and then press [ ]. Specify a vertical size from 140 mm (5.6 inches) to 900 mm (35.4 inches).
Page 399: Deleting A Special Sender
Special Senders to Treat Differently Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], it is converted automatically (fractions are rounded off). Press [OK].
Page 400: Box Settings
7. Facsimile Features Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, [ ], [ ], and spaces.
Page 401 Box Settings Press [Facsimile Features]. Press [General Settings]. Press [Box Setting]. Check that [Program / Change] is selected. Select a box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it and proceed to step 8. Press [Personal Box].
Page 402 7. Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To change the password after pressing [OK], press [Password] and repeat steps 10 and 11, or press [Cancel] and repeat from step 9.
Page 403 Box Settings Select the security functions. To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for delivery, press [Signature].
Page 404: Deleting Personal Boxes
7. Facsimile Features • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and attach an electronic signature to e-mail for every transmission.
Page 405: Programming/Changing Information Boxes
Box Settings If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear], and then try again. Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step 4. Press [Exit].
Page 406 7. Facsimile Features Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step 8. If a password is programmed, enter the password, press [OK], and then proceed to step 8. Press [Information Box].
Page 407: Deleting Information Boxes
Box Settings Enter a password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To change the password after pressing [OK], press [Password] and repeat steps 10 and 11, or press [Cancel] and repeat from step 9.
Page 408: Programming/Changing Transfer Boxes
7. Facsimile Features Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear], and then try again. Press [Delete].
Page 409 Box Settings End Receiver This Machine (Transfer Station) Requesting party Transfer Box Transfer Box End Receiver Transfer Request End Receiver Print BZR049 Inform the Requesting Party of the SUB Code assigned to the Transfer Box. When they want to have a document transferred by your machine, ask them to send the document using SUB Code Transmission and specify this SUB Code.
Page 410 7. Facsimile Features Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step 8. Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code.
Page 411 Box Settings Specify End Receivers with Destination keys, and then press [OK]. Press the transmission type tab to switch the destination between fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. A reception station can also be registered as a group destination.
Page 412 7. Facsimile Features To specify encryption for documents for transfer to receiving station, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for documents for transfer to receiving station, press [Signature].
Page 413: Deleting Transfer Boxes
Box Settings An electronic signature is attached when you send e-mail. The [Signature] setting in [Security] cannot be cancelled. • p.375 "Parameter Settings" Deleting Transfer Boxes This section describes how to delete Transfer Boxes. Press [Facsimile Features]. Press [General Settings]. Press [Box Setting].
Page 414 7. Facsimile Features Press [Box Setting: Print List]. Press the [Start] key. After printing the list, you can then start from step 3. To cancel printing a list before pressing the [Start] key, press [Cancel]. The display returns to that of step 3.
Page 415: Appendix
8. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. Note that destinations are stored in a separate memory location, not in free memory space.
Page 416: Registering Frequently Used Settings
8. Appendix Registering Frequently Used Settings If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just pressing a programmed key. Registering and Changing Keystroke Programs This section explains how to program a new Keystroke Program or overwrite an old one.
Page 417 Registering Frequently Used Settings Press [Program]. When no programs are registered, proceed to step 5. Select a program number in which “Not Programmed” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change.
Page 418: Changing A Program Name
8. Appendix • Number of Keystroke Programs you can register • Number of characters you can enter for a program name • p.427 "Maximum Values" Changing a program name This section explains how to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the [Facsimile] key.
Page 419: Deleting A Program
Registering Frequently Used Settings Select the program number of the name you want to change. Enter a new program name, and then press [OK]. The standby display appears. Press [Cancel] to cancel the change. Deleting a Program This section explains how to delete an unnecessary program. Make sure that the machine is in facsimile mode and the standby display is shown.
Page 420: Using A Program
8. Appendix Press [Delete]. Select the program number you want to delete. Press [Yes]. The standby display appears. Press [No] not to delete the program. The display returns to that of step 4. Using a Program This section explains how to recall and use a registered program. Make sure that the machine is in facsimile mode and the standby display is shown.
Page 421 Registering Frequently Used Settings Press the [Program] key. CCU003 Confirm that [Recall] is selected, and press the registered program number. The standby display appears. The programmed fax number appears and the registered settings are recalled. Press the [Start] key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings.
Page 422: Optional Equipment
8. Appendix Optional Equipment This section explains the functions of options. Expansion Memory This option provides more memory. This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.
Page 423: Specifications
Specifications Specifications Fax Transmission and Reception Component Specifications Standard Resolution 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/mm (Fine character: optional), 16 × 15.4 lines/mm, 400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution...
Page 424 8. Appendix IP-Fax Transmission and Reception Component Specifications Network Standard: • Ethernet interface (100BASE-TX/10BASE-T) Optional: • Gigabit Ethernet interface (1000BASE-T/100BASE-TX/ 10BASE-T) • IEEE 802.11a/b/g wireless LAN interface Scan line density 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 ×...
Page 425 Specifications Internet Fax Transmission and Reception Component Specifications Network Standard: • Ethernet interface (100BASE-TX/10BASE-T) Optional: • Gigabit Ethernet interface (1000BASE-T/100BASE-TX/ 10BASE-T) • IEEE 802.11a/b/g wireless LAN interface Transmit function E-mail Scan line density 200 × 100 dpi (Standard character), 200 × 200 dpi (Detail character), 200 ×...
Page 426 8. Appendix E-mail Transmission and Reception, and Folder Transmission Component Specifications Network Standard: • Ethernet interface (100BASE-TX/10BASE-T) Optional: • Gigabit Ethernet interface (1000BASE-T/100BASE-TX/ 10BASE-T) • IEEE 802.11a/b/g wireless LAN interface Scan line density 200 × 100 dpi (Standard character) , 200 × 200 dpi (Detail character), 400 ×...
Page 427: Specifications Required For The Internet Fax Destination Machines
Specifications Component Specifications E-mail receiving functions Automatically detects and prints JPEG and PDF documents attached to received e-mail. Sending to folder functions Sends scanned files over the network to shared folders, FTP server folders, or NetWare folders. *1 When you send document in TIFF format. Specifications Required for the Internet Fax Destination Machines This section explains the specifications required for the Internet Fax destination machine.
Page 428 8. Appendix • p.421 "Specifications"...
Page 429: Maximum Values
Maximum Values Maximum Values The following list contains the maximum value for each item. Expansion Item Standard memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using A4 Approx.
Page 430 8. Appendix Expansion Item Standard memory (Optional) Number of documents sent from a LAN-Fax Driver that the machine can retain as files to be sent Number of destinations you can register into a Keystroke Program Number of Keystroke Programs you can register Number of characters you can enter for a program name Number of received documents you can store on the machine's hard disk...
Page 431 Maximum Values Expansion Item Standard memory (Optional) Number of destinations you can specify at once using LAN- • The maximum number of pages that can be stored or transmitted may decrease depending on the contents of documents.
Page 432: Trademarks
8. Appendix Trademarks Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® ® ® ® ® Microsoft , Windows , Windows Server , Windows Vista , and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Page 433 Trademarks ® ® Microsoft Windows Server 2008 Standard ® ® Microsoft Windows Server 2008 Enterprise • The product names of Windows Server 2008 R2 are as follows: ® ® Microsoft Windows Server 2008 R2 Standard ® ® Microsoft Windows Server 2008 R2 Enterprise...
Page 434 8. Appendix...
Page 435: Index
INDEX Broadcasting sequence........Bypassing the SMTP server......89, 96 180-degree rotation printing......1st Sheet..............2 Sided Original............ Canceling a Memory Transmission....2 Sided Print............Canceling a transmission........2 sided printing........... 212, 312 Canceling a transmission before the original is scanned..............2nd Sheet...............
Page 436 Checking the reception result......Deleting a scan size..........Checking the result of the communication..Deleting a Special Sender........Checking the result of the Immediate Transmission. Deleting a stored document......................Deleting Fax Information........Checking the storage result........ Deleting fax information using a Web browser Checking the transmission result......
Page 437 Entering numbers using the number keys..... Immediate Reception.......... Expansion memory..........Immediate Transmission........25, 34 External telephone........Immediate TX Result Report........ 138, 196 Important..............Information Box........... Facsimile key..........18, 196 Initial display............Fax................Initial Settings............Fax Destination............ Installing individual applications......Fax Header Print......... 186, 187 Installing the LAN-Fax Driver for USB connection.
Page 438 Manual Density............. Manual Dial............Page separation and length reduction....Manual e-mail reception........Paper size and scanned area......Manual E-mail RX..........Paper Tray........... 344, 388 Manual Entry......81, 86, 92, 284, 289 Paper Tray per Sender........Manual Reception..........Parallel Memory Transmission....... 25, 31 Manuals for this machine........
Page 439 Printing fax information using a Web browser. Reading the display panel and using keys..Printing Information Box documents....Recall..............Printing on both sides.......... Receive File indicator.......... Printing options............ Received images..........Printing Personal Box documents....... Receiving documents according to parameter- specified settings..........Printing received and stored documents...
Page 440 Sending to folder destinations......SEP Code............ 146, 184 Saving as files............SEP Code Reception........146, 184 Scan Settings..........66, 338 SEP Code RX Reserve Report......Scan Size............... SEP Code RX Result Report......... Scanning two-sided originals....... Setting a password..........Search by destination name....... Setting a SUB Code..........
Page 441 Standard Message Stamp........Transferring received documents....... Stop Transmission........Transmission............ 152, 154 28, 34 Store / Delete / Print Information Box File..Transmission File Status........275, 277, 278 Transmission modes..........Store File.............. Transmission SUB Code......143, 354 Store Only............Transmit Failed File..........Stored file + Original..........
Page 442 MEMO M381-7000...
Page 444 M381-7000...

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Sp 5210sf Sp 5210sr

Ricoh SP 5200S Operating Instructions Manual

1 Transmission

2 Other Transmission Features

3 Reception

4 Changing/Confirming Communication Information

5 Storing a Document

6 Fax Via Computer

7 Facsimile Features

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