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Ricoh 2075 Operating Instructions/ Printer Reference

Printer/ scanner unit
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Download this manual See also: Service Manual, Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Printer/Scanner Unit
Getting Started
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Printer Features
Using the Document Server
The Functions and Settings of the Machine
Appendix
Type 2075

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh 2075

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 2075 Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety...
  • Page 2 UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited. Copyright © 2001 Bluetooth SIG, Inc.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Control Panel......................5 Display Panel ......................6 User Authentication....................8 User Code Authentication (Using the Control Panel)..........8 User Code Authentication (Using a Printer Driver) ............8 Login (Using the Control Panel) .................8 Logoff (Using the Control Panel)................9 Login (Using a Printer Driver)..................9...
  • Page 4 Installing the Printer Driver Using USB ............. 43 Windows 98 SE/Me - USB ..................43 Windows 2000 - USB ....................45 Windows XP, Windows Server 2003 - USB ............. 46 Troubleshooting USB ....................48 Printing with Parallel Connection............... 49 Installing the PCL or RPCS Printer Driver..............49 Installing the Printer Driver Using IEEE 1394 (SCSI print).......
  • Page 5 Spool Printing ...................... 97 Covers........................98 Slip Sheets......................102 Chaptering ......................104 Tab Sheet......................106 User Defined Pages ................... 107 Form Feed......................108 Print Using a Selected Tray ...................108 Canceling Form Feed.....................109 Canceling a Print Job ..................110 Windows - Canceling a Print Job ................110 5.
  • Page 6 System Settings (Parallel Connection) ............149 Precautions when using Windows Server 2003..........150 Precautions when using the Terminal Server mode ..........150 Specifications..................... 151 Options........................152 INDEX....................... 155...

  • Page 7: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 8 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utility”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

  • Page 11: Getting Started

    1. Getting Started Control Panel AEW001S { { { { Job List} } } } key Indicators Displays errors and machine status. Show the job list. See "Job List", General Settings Guide. m: Data In indicator The Data In indicator shows the status of Display panel data reception from a computer.

  • Page 12: Display Panel

    Getting Started Operation switch Function keys Press this switch to turn the power on Press to switch between the “Copy”, (the Power indicator goes on). To turn the “Document Server”, “Printer”, and power off, press this switch again (the “Scanner” screens. Power indicator goes off).
  • Page 13 Control Panel [Form Feed] key [Locked & Sample Print Job List] Press to print all the data left in the ma- Press to display Locked/Sample Print chine's input buffer. jobs sent from a computer. [Error Log] Note P r e s s t o d i s p la y t h e e r r o r l o g s o f ❒...

  • Page 14: User Authentication

    Getting Started User Authentication When user authentication (User Code User Code Authentication Authentication, Basic Authentication, Windows Authentication, or LDAP (Using a Printer Driver) Authentication) is set, the authentica- tion screen is displayed. Unless a val- When user authentication is set, spec- id user name and password are ify the user code in the printer prop- entered, operations are not possible...

  • Page 15: Logoff (Using The Control Panel)

    User Authentication Logoff (Using the Control Login (Using Web Image Panel) Monitor) Follow the procedure below to log off Follow the procedure below to log on when Basic Authentication, Windows when user authentication is set. Authentication, or LDAP Authentica- A A A A Click [Login].

  • Page 16: Connecting The Machine

    Getting Started Connecting the Machine Reference Note ❒ Do not use a parallel cable that is For information about connection using Ethernet and wireless LAN, longer than 3 meters (10 feet). see "Confirming the Connection", ❒ Rating voltage of the interface con- Network Guide.
  • Page 17 Connecting the Machine C C C C G G G G Fit one tie wrap snugly around Plug the cable into the connector the center of the ferrite core to on the machine’s interface. prevent the core coming loose. ❖ ❖ ❖ ❖ Parallel Connection AEW023S ACA021S1 D D D D...

  • Page 18: Connecting The Machine To The Host Using A Usb Cable

    Getting Started J J J J A A A A Turn on the computer. Connect the USB 2.0 interface ca- ble to the USB port on the right Note side of the machine's back cover. ❒ When using Windows 95/98/ Me/2000/XP and Windows Server 2003, a printer driver in- stallation screen might appear...

  • Page 19: Connecting To The Ethernet Interface

    Connecting the Machine D D D D Turn on the main power switch. Connecting to the Ethernet Interface The network interface board supports 10BASE-T or 100BASE-TX connec- tions. Important ZKRH050E ❒ Before making the connection, touch Indicator (green) the metallic part to ground yourself. Remains green when the machine is A A A A properly connected to the network.

  • Page 20: Setting Paper On The Bypass Tray

    Getting Started Setting Paper on the Bypass Tray This section gives instructions for set- Limitation ting paper on the bypass tray. Use the ❒ The following functions are disa- bypass tray to print onto OHP trans- bled when printing from the by- parencies, labels, thick paper, and en- pass tray: velopes that cannot be loaded in the...
  • Page 21 Setting Paper on the Bypass Tray A A A A ❒ Open out the extender to support Open the bypass tray. paper sizes larger than A4 L, "×11" L. ❒ Fan the paper to get air between the sheets to avoid a multi-sheet feed.

  • Page 22: Setting Custom Size Paper

    Getting Started A Press the { { { { User Tools/Counter} } } } Setting custom size paper key on the control panel. Note ❒ Custom sizes can also be set using the printer driver. The following procedures are not necessary when setting custom sizes using the printer driver.

  • Page 23: Setting Thick Paper Or Ohp Transparencies

    Setting Paper on the Bypass Tray I I I I E E E E Press [Horizontal]. Press [Paper Type: Bypass Tray]. J J J J Enter the horizontal size of the paper using the number keys, and then press [#]. K K K K Press [OK].
  • Page 24 Getting Started...

  • Page 25: Preparing The Machine

    2. Preparing the Machine Quick Install Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 us- ers can easily install this software using the CD-ROM provided. Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set.
  • Page 26 Preparing the Machine I I I I Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. Restart the computer, and then reinstall the other soft- ware or printer drivers.

  • Page 27: Confirming The Connection Method

    Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
  • Page 28 Preparing the Machine ❖ ❖ ❖ ❖ Windows 2000 Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port IEEE 1394 (IP over 1394) None ❖ ❖ ❖ ❖ Windows XP Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP...

  • Page 29: Local Connection

    Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. Windows 2000/XP Windows Server 2003 NetWare NetWare Windows NT 4.0 Print Server File Server Print Server Windows 95/98/Me...
  • Page 30 Preparing the Machine • Windows XP: • USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections • Windows Server 2003: • USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections • Windows NT 4.0: • Parallel and Bluetooth connections Reference See the explanation of how to install the printer driver for each method of connection.

  • Page 31: Using The Smartdevicemonitor For Client Port

    Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission.

  • Page 32: Installing The Pcl Or Rpcs Printer Driver (Tcp/Ip)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (TCP/IP) Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. Log on as an Administrators or Power Users group member.
  • Page 33 Using the SmartDeviceMonitor for Client Port L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.

  • Page 34: Installing The Pcl Or Rpcs Printer Driver (Netbeui)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (NetBEUI) Important ❒ To install this printer driver under Windows 2000, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Ad- ministrators or Power Users group member.
  • Page 35 Using the SmartDeviceMonitor for Client Port L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the NetBEUI address.

  • Page 36: Installing The Pcl Or Rpcs Printer Driver (Ipp)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. For this, log on as an Administrators or Power Users group member.
  • Page 37 Using the SmartDeviceMonitor for Client Port L L L L In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explor- er 5.01, or a higher version must be installed).

  • Page 38: Changing The Port Settings For Smartdevicemonitor For Client

    Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Note ❒ There are no settings for NetBEUI protocol. Windows 95/98: A A A A Open [Printers] window from [Start] menu.
  • Page 39 Using the SmartDeviceMonitor for Client Port Note ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the Smart- DeviceMonitor for Client icon on the taskbar.

  • Page 40: Using The Standard Tcp/Ip Port

    Preparing the Machine Using the Standard TCP/IP Port Installing the PCL or RPCS Printer Driver Important ❒ To install printer driver under Windows 2000/XP Professional, and Win- dows Server 2003, you must have an account that has Manage Printers per- mission.
  • Page 41 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". M M M M Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

  • Page 42: Using The Lpr Port

    Preparing the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 43 Using the LPR Port L L L L Enter “lp” in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. M M M M Check that the port of the selected printer is displayed in [Port:]. N N N N Configure the default printer as necessary.

  • Page 44: Using As The Windows Network Printer

    Preparing the Machine Using as the Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
  • Page 45 Using as the Windows Network Printer G G G G Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. H H H H Double-click the printer name to display the printer settings.

  • Page 46: Using As The Netware Print Server/Remote Printer

    Preparing the Machine Using as the NetWare Print Server/Remote Printer This explains how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.

  • Page 47: Form Feed

    Using as the NetWare Print Server/Remote Printer H H H H Click [Port:], and then click [Add]. I I I I Click [Network Printer], and then click [OK]. J J J J Double-click the name of the NetWare file server on the network tree. The created queue is displayed.

  • Page 48: Banner Page

    Preparing the Machine Banner Page Do not use NetWare to configure a banner page. Follow the procedure below to disable banner pages according to the operating system used: • Under Windows 95/98/Me, clear the [Enable banner] check box on the [Printer Settings] tab in the printer properties dialog box.

  • Page 49: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Important ❒ Make sure that machine is connected to the computer's USB ports using the USB interface cable. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress.
  • Page 50 Preparing the Machine H H H H Specify the location where USB Printing Support is located, and then click [Next>]. If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location: D:\DRIVERS\USBPRINT\WIN98ME I I I I Check the location, and then click [Next].

  • Page 51: Windows 2000 - Usb

    Installing the Printer Driver Using USB Q Q Q Q Click [Finish]. Installation is complete. If installation is successful, the icon of the printer connected to the "USB001" port is added to the [Printers] window. Note ❒ The number after "USB" varies depending on the number of printers con- nected.

  • Page 52: Windows Xp, Windows Server 2003 - Usb

    Preparing the Machine H H H H Specify the location where the source files of the printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • RPCS D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1 •...
  • Page 53 Installing the Printer Driver Using USB D D D D In the Found New Hardware Wizard display, click [Search for a suitable driver for my device [recommended] ], and then click [Next>]. E E E E To disable Auto Run, press the left { { { { SHIFT} } } } key when inserting the CD- ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

  • Page 54: Troubleshooting Usb

    Preparing the Machine Troubleshooting USB Problems Solutions The machine is not automatically recognized. Turn off the power of the machine, reconnect the USB cable, and then turn it on again. Windows has already configured the USB set- Open Windows' Device Manager, and then, tings.

  • Page 55: Printing With Parallel Connection

    Printing with Parallel Connection Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 56 Preparing the Machine L L L L Click [Finish] in the installation completion dialog box. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. Restart the computer and reinstall other software pro- grams or printer drivers. Reference A message appears if there is a newer version of the printer driver already installed.

  • Page 57: Installing The Printer Driver Using Ieee 1394 (Scsi Print)

    Installing the Printer Driver Using IEEE 1394 (SCSI print) Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the CD-ROM provided with this machine. Important ❒ Quit all applications currently running, and do not print during installation. ❒...
  • Page 58 Preparing the Machine F F F F Click [Browse]. G G G G Select the printer driver you want to use. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...

  • Page 59: Windows Xp, Windows Server 2003

    Installing the Printer Driver Using IEEE 1394 (SCSI print) Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to "active" from the control panel. For details, see Net- work Guide. ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission.
  • Page 60 Preparing the Machine F F F F Follow the instructions. Note ❒ If the printer driver has already been installed, the printer icon is added to the [Printers and Faxes] window. In this case, printer driver installation is not necessary. ❒...

  • Page 61: Printing With Bluetooth™ Connection

    Printing with Bluetooth™ Connection Printing with Bluetooth™ Connection Supported Profiles ❖ ❖ ❖ ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
  • Page 62 Preparing the Machine A A A A Start 3Com Bluetooth Connection Manager. B B B B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C C C C On the [Tool] menu, click [COM port]. D D D D Check that the message "Bluetooth Serial Client (COMx) "...
  • Page 63 Printing with Bluetooth™ Connection Configuring Security Mode Settings A A A A Start 3Com Bluetooth Connection Manager. B B B B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C C C C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.

  • Page 64: If A Message Appears During Installation

    Preparing the Machine If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95/98/Me, Windows 2000 and Windows NT 4.0: A A A A On the [Start] menu, point to [Settings], and then click [Printers].

  • Page 65: Making Option Settings For The Printer

    Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.61 “If Bidirec- tional Communication is Disabled”.
  • Page 66 Preparing the Machine ❖ ❖ ❖ ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.

  • Page 67: If Bidirectional Communication Is Disabled

    Making Option Settings for the Printer If Bidirectional Communication is Disabled Set up option settings when bidirectional communications are disabled. Limitation ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

  • Page 68: Installing Font Manager 2000

    Preparing the Machine Installing Font Manager 2000 Limitation ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission.

  • Page 69: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME \(Language)\DISK1\”...
  • Page 70 Preparing the Machine...

  • Page 71: Setting Up The Printer Driver

    3. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
  • Page 72 Setting Up the Printer Driver C C C C Make the necessary settings, and then click [OK]. D D D D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application.

  • Page 73: Windows 2000 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Admin- istrators and Power Users groups have Manage Printers permission by default.
  • Page 74 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 2000.

  • Page 75: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 76 Setting Up the Printer Driver D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.

  • Page 77: Windows Nt 4.0 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 78 Setting Up the Printer Driver D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.

  • Page 79: Rpcs - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. "Multi-tab" is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
  • Page 80 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.

  • Page 81: Windows 2000 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 82 Setting Up the Printer Driver C C C C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help.

  • Page 83: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 84 Setting Up the Printer Driver C C C C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help.

  • Page 85: Windows Nt 4.0 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 86 Setting Up the Printer Driver B B B B Click the icon of the printer you want to use. C C C C On the [File] menu, click [Document Defaults...]. The [Default] dialog box appears. D D D D Make the necessary settings, and then click [OK]. Note ❒...

  • Page 87: Other Print Operations

    4. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the • Enter the PDF password from machine for printing, without having PDF Direct Print properties. to open a PDF application. The RPCS printer driver must be installed.

  • Page 88: Sample Print

    Other Print Operations Sample Print Use this function to print only the first Printing a Sample Print File set of a multiple-set print job. After you have checked the result, remain- The following procedure describes ing sets can be printed or canceled us- how to print a sample print file with ing the machine's control panel.
  • Page 89 Sample Print C C C C F F F F On the machine's control panel, Select the file you want to print press the { { { { Printer} } } } key to display by pressing it. the Printer screen. A list of the print files stored in the machine appears.

  • Page 90: Deleting A Sample Print File

    Other Print Operations Deleting a Sample Print File Checking the Error Log If you are not satisfied with the sam- If a file could not be stored, you can ple printout, you can delete the sam- check the error log on the control panel. ple print file, revise it and print it Limitation again until the settings are suitable.

  • Page 91: Locked Print

    Locked Print Locked Print Use this function to maintain privacy Printing a Locked Print File when printing confidential docu- ments on the machine over a shared The following procedure describes network. Usually, it is possible to how to print a locked print file with print data using the display panel the PCL 6/5e and the RPCS printer once it is stored in this machine.

  • Page 92: Deleting Locked Print Files

    Other Print Operations E E E E I I I I Press [Locked Print Job List]. Press [Yes]. A list of stored locked print files The locked file is printed. appears. Note ❒ Press [No] to cancel printing. ❒ To cancel printing, press [Exit]. After that, press [Job Reset].

  • Page 93: Checking The Error Log

    Locked Print F F F F Enter the password using the Checking the Error Log number keys, and then press [OK]. The delete confirmation screen ap- If a file could not be stored in this ma- pears. chine, you can check the error log on the display panel.

  • Page 94: Collate

    Other Print Operations Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
  • Page 95 Collate Note ❒ You can set Collate in the RPCS printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help. ❒...

  • Page 96: Printing With The Finisher

    Other Print Operations Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.91 “Staple”.

  • Page 97: Staple

    Printing with the Finisher Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Staple Position Paper Orientation Print Data...
  • Page 98 Other Print Operations Note ❒ When the finisher is installed, and when an output tray that cannot output us- ing the staple function has been selected, the paper will be output according to System Settings. ❒ If you cannot make staple settings even with the finisher installed, options may not be set correctly in the printer driver.

  • Page 99: Punch

    Printing with the Finisher Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Punch Position Paper Orientation Print Data on the Machine...
  • Page 100 Other Print Operations Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.

  • Page 101: Z-Fold

    Printing with the Finisher Z-fold You can Z-fold prints when the optional Z-folding unit and the optional Booklet Finisher are attached. Folding Positions When Z-folding, select the folding positions for the front page using the printer driver. The relationship between the size of the front page and that of subsequent pages determines whether the subsequent pages can be Z-folded.
  • Page 102 Other Print Operations Notes on the Z-fold Function Limitation ❒ You can Z-fold with A3, A4, B4, 11"×17", 8 "×11", and 8 "×14" paper. ❒ When using the PostScript 3 printer driver, right or left Z-folding cannot be performed if the size of the front page is A3, B4, 11"×17", or Legal. ❒...

  • Page 103: Spool Printing

    Spool Printing Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.

  • Page 104: Covers

    Other Print Operations Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
  • Page 105 Covers • Front cover printed on one side GCPY032E • Blank • When printing one side GCPY017E • When printing both sides GCPY033E ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pages. •...
  • Page 106 Other Print Operations • Print on both sides Prints on both sides of the cover sheets when duplex printing is selected. • Front cover printed on both sides, back cover page face inside, and the number of pages is even GCPY031E •...
  • Page 107 Covers • Blank • When printing one side GCPY023E • When printing both sides GCPY038E...

  • Page 108: Slip Sheets

    Other Print Operations Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page • Print GPAY019E • Blank GPAY020E ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies • Print 2 2 2 GCPY021E • Blank GCPY022E...
  • Page 109 Slip Sheets Note ❒ Collate cannot be set when using slip sheets. ❒ Slip sheets cannot be inserted while duplex printing. ❒ The slip sheet should be the same size and orientation as the main paper. ❒ If “Auto Tray Select” has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in K orientation.

  • Page 110: Chaptering

    Other Print Operations Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. Reference For printing methods, see the printer driver Help.
  • Page 111 Chaptering • Print on front side only Prints on the front side of the chapter slip sheets even if duplex printing is selected. GCPY032E • Blank GCPY027E Note ❒ The slip sheet should be the same size and orientation as the body of the paper.

  • Page 112: Tab Sheet

    Other Print Operations Tab Sheet Prints on tab sheets. GCPY025E Important ❒ Make sure to install the optional tab sheet holder when setting tab sheets. Contact your service representative regarding the optional tab sheet holder installation. Limitation ❒ Only tab sheets with the tab on the right (at the top part of the paper) can be printed on.

  • Page 113: User Defined Pages

    User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 6/5e printer driver only. ❒...

  • Page 114: Form Feed

    Other Print Operations Form Feed This section gives instructions for op- Print Using a Selected Tray erating the machine when there is no tray for the selected paper size or A A A A type, or when paper loaded in the Select the tray for form feed from machine has run out.

  • Page 115: Canceling Form Feed

    Form Feed Note Canceling Form Feed ❒ You cannot stop printing data that has already been proc- A A A A Press [Reset ]. essed. For this reason, printing may continue for a few pages Delete the stored print job, and after you press [Job Reset].

  • Page 116: Canceling A Print Job

    Other Print Operations Canceling a Print Job F F F F Press [Reset Current Job] or [Reset Windows - Canceling a Print Job All Jobs]. A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs currently queued for printing.

  • Page 117: Printer Features

    5. Printer Features Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • List / Test Print • Maintenance •...
  • Page 118 Printer Features Menu Default System Toner Saving See p.116 “System”. Spool Image Reserved Job Waiting Time Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Edge to Edge Print Default Printer Language Collate Type Stapling Type Punch Type Host Interface I/O Buffer...

  • Page 119: Adjusting Printer Features

    Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.

  • Page 120: Printer Features Parameters

    Printer Features Printer Features Parameters ❖ ❖ ❖ ❖ PDF Config. / Font Page List / Test Print You can print the current configu- ration. ❖ ❖ ❖ ❖ Multiple Lists Note You can print all types of the list ❒...
  • Page 121 Printer Features Parameters Interpreting the configuration page Paper Input Displays the settings made under the Paper Input menu. System Reference ❖ ❖ ❖ ❖ Unit Number System Displays the serial number as- Displays the settings made under the signed to the board by its manufac- System menu.

  • Page 122: Maintenance

    Printer Features Interface Information System Displays the interface information. ❖ ❖ ❖ ❖ Print Error Report Select this to have an error report Maintenance printed when a printer or memory error occurs. ❖ ❖ ❖ ❖ Menu Protect • On This procedure lets you protect •...
  • Page 123 Printer Features Parameters ❖ ❖ ❖ ❖ Memory Usage Note You can select the amount of mem- ❒ Default: On ory used in Font Priority or Frame ❒ The printer does not identify Priority, according to paper size or pages with white-colored imag- resolution.
  • Page 124 Printer Features ❖ ❖ ❖ ❖ Page Size Important You can select the default paper ❒ When printing spool images, size. the hard disk is active and the • 11 × 17 Data-In indicator will blink. Turning off the computer or ×...
  • Page 125 Printer Features Parameters Note Note ❒ Default: Off ❒ Default: PCL ❒ When set to Off, original images ❒ PS and PDF appears only when are rotated by 180 degrees. the optional PostScript 3 unit is installed. ❒ When set to Auto Detectt, the machine detects a letterhead or ❖...

  • Page 126: Host Interface

    Printer Features ❖ ❖ ❖ ❖ Punch Type ❖ ❖ ❖ ❖ I/O Timeout You can set the default punch type You can set how many seconds the if the machine cannot find the machine should wait before end- printer language automatically. ing a print job.
  • Page 127 Printer Features Parameters Note Note ❒ Default: Residentt ❒ Default: PC-8 ❒ RAM, HDD and SD can be select- ❖ ❖ ❖ ❖ Courier Font ed only when fonts have been You can select a courier font type. downloaded to the machine. •...

  • Page 128: Ps Menu

    Printer Features PS Menu PDF Menu This menu appears only when the op- This menu appears only when the op- tional PostScript 3 unit is installed. tional PostScript 3 Unit is installed. ❖ ❖ ❖ ❖ Data Format ❖ ❖ ❖ ❖ Change PDF Password You can select a data format.

  • Page 129: Using The Document Server

    6. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 130 Using the Document Server ❒ The Document Server also stores files scanned using the Automatic Docu- ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.

  • Page 131: The Functions And Settings Of The Machine

    7. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.

  • Page 132: List Of The Setting Items

    The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine: R: Read W: Write --: None Menu Before logon After logon as Admin.

  • Page 133: Telnet

    List of the Setting Items Menu Before logon After logon as Admin. Configuration Device Settings System Paper Timer Settings E-mail File Transfer Program/ Change Admin- istrator User Authentica- tion Manage- ment Administrator Authentication Management Printer Interface Network Protocol TCP/IP NetWare AppleTalk SNMP SNMPv3...

  • Page 134: Unix

    The Functions and Settings of the Machine UNIX The following UNIX commands can be used with the machine: Device Option Value Function Summary. filetype pcl, postscript (rps) Specifies the printer language for printing. filter text Specifies the text printing. tray tray1~tray3, lct, bypass, all Specifies the input tray.

  • Page 135: Settings That Can Be Used With Postscript 3

    List of the Setting Items Device Option Value Function Summary. punchhole jp2, us2, us3, eu4, neu4 Specifies the punch hole. fold zbottom, zright, zleft Specify how to Z-fold prints. symbol set desktop, iso4, iso6, iso11, Specify the set of print charac- iso15, iso17, iso21, iso60, ters.
  • Page 136 The Functions and Settings of the Machine Settings Selectable Items Staple Top left Top right Bottom left Bottom right 2 at left 2 at right 2 at top 2 at bottom 2 at Center Punch 2 at left 3 at left 4 at left 2 at right 3 at right...

  • Page 137: Appendix

    8. Appendix Software and Utilities Included on the CD- Three CD-ROMs come with this printer: "Printer Drivers and Utilities", "Operat- ing Instructions for Printer/Scanner", and "Scanner Driver & Document Man- agement Utility". The following are included on the three separate CD-ROMs. ❖...

  • Page 138: Printer Drivers For This Printer

    Appendix Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROM. A A A A Insert the CD-ROM into the CD-ROM drive. The installer starts. B B B B Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM.
  • Page 139 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ PCL printer drivers Two kinds of PCL printer drivers: PCL 6 and PCL 5e, are included on the CD- ROM that comes with this machine. These drivers allow the computer to com- municate with the machine via a printer language.

  • Page 140: Smartdevicemonitor For Admin

    Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address We recommend that network administrators use this applica- tion ❖ ❖ ❖ ❖ File path SmartDeviceMonitor for Admin is stored in the following folder on the CD- ROM.

  • Page 141: Smartdevicemonitor For Client

    Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions. We recommend that users install this application. • Printing in a peer-to-peer network, using TCP/IP, NetBEUI, and IPP from Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. •...
  • Page 142 Appendix ❖ ❖ ❖ ❖ Available functions SmartDeviceMonitor for Client has the following functions. • Peer-to-peer print function • Prints directly on the network printer without sending any data to a print server. • Prints on a substitute printer when there are too many jobs waiting on the specified printer, or when an error disables printing (Recovery Printing).

  • Page 143: Troubleshooting

    Troubleshooting Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see "Turning On the Power", General Set- tings Guide.
  • Page 144 Appendix Messages/Second messages Causes Solutions Selected files contain file(s) Documents for which you do A File Administrator can delete that the user does not have not have the right to delete are documents. If you want to de- access privileges to. Please selected.
  • Page 145 Troubleshooting Messages/Second messages Causes Solutions Exceeded max. pages. Collate The maximum number of pag- Turn off the main power is incomplete. es has been exceeded for colla- switch, and back on again. Re- tion. duce the number of pages to be printed.
  • Page 146 Appendix Messages/Second messages Causes Solutions Staple has been cancelled. Staple printing has been can- Check the paper feed direc- celed. tion, paper orientation and stapling position. The print job has been can- An HDD overflow error has Delete some files stored in the celled because capture file(s) occurred when storing cap- Document Server or reduce...

  • Page 147: The Machine Does Not Print

    Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. f Online] on the display panel. Is the machine online? If not, press [f Does the printer function If so, check the error message on the display panel and take re-...
  • Page 148 Appendix Possible Cause Solutions When using wireless LAN, Confirm the orange LED is lit, and the green LED is lit or blinks is the LED on the wireless during transmission. LAN card lit or blinking? Is the wireless LAN being Turn the main power off and back on.
  • Page 149 Troubleshooting Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.

  • Page 150: Other Printing Problems

    Appendix Other Printing Problems Problem Causes and Solutions The print on the en- If the [Toner Saving] check box is selected in the printer driver settings, the tire page is faded. entire page will be faded when printed. For the RPCS printer driver, [Toner saving] is located on the [Print Quality] tab.
  • Page 151 Troubleshooting Problem Causes and Solutions When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me/ of the printer driver. 2000/XP, Win- If a different paper size and orientation are set, select the same size and ori- dows Server 2003, entation.
  • Page 152 Appendix Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
  • Page 153 Troubleshooting Problem Causes and Solutions It takes a long The data is so large or complex that it takes time to process. If the Data In time to complete a indicator is blinking, data is being processed. Simply wait until printing print job.
  • Page 154 Appendix Problem Causes and Solutions No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps.

  • Page 155: System Settings (Parallel Connection)

    System Settings (Parallel Connection) System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Bidirectional Communication Interface Settings/Parallel Interface Specifies, for instance, how a print- ❖ ❖ ❖ ❖ Parallel Timing er connected to the parallel inter- Specifies the timing for the parallel face responds to a status request.

  • Page 156: Precautions When Using Windows Server 2003

    Appendix Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.

  • Page 157: Specifications

    Specifications Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications Resolution PCL 5e : 300 dpi, 600 dpi PCL 6 : 600 dpi, 1200 dpi RPCS : 300 dpi, 600 dpi, 1200 dpi PostScript 3 : 600 dpi, 1200 dpi Printing speed 51 ppm / 60 ppm / 75 ppm...

  • Page 158: Options

    Appendix Component Specifications Network cable 100BASE-TX / 10BASE-T shielded twisted-pair (STP, Category/ Type5) cable. To use NetBEUI, use the SmartDeviceMonitor port. Options Limitation ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 1394 interface board, the IEEE 802.11b interface unit, the USB 2.0 interface board, and Bluetooth interface unit cannot be in- stalled concurrently.
  • Page 159 Specifications ❖ ❖ ❖ ❖ Power supply: Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Unit Type H ❖ ❖ ❖ ❖ Transmission Spec.: Based on IEEE 802.11b (Wireless LAN) ❖ ❖ ❖ ❖ Protocol: TCP/IP, NetBEUI, IPX/SPX, AppleTalk Note ❒...
  • Page 160 CD-ROM that comes with this machine. When USB 2.0 is used un- der Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible. ❒ Mac OS supports only the standard USB 1.1 port. PostScript 3 Unit Type 2075 Reference See PostScript 3 Supplement.

  • Page 161: Index

    INDEX Bluetooth Interface Unit Type 2238 , 154 Hard disk , 151 Bypass tray , 14 Host Interface , 120 Canceling a job IEEE 1394 Interface Board Type B , 152 Windows , 110 IEEE 802.11b Interface Unit Type H , 153 Chaptering , 104 Installing the Printer Driver Clear/Stop key , 6...
  • Page 162 PCL menu , 120 Thick Paper printing, bypass tray , 17 PDF Direct Print , 81 Troubleshooting , 137 PostScript 3 Unit Type 2075 , 154 error messages , 137 Precautions when using the Terminal Server mode machine does not print , 141...
  • Page 163 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
  • Page 164 Printed in The Netherlands GB GB B659-8600A B6598600A...

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