Ricoh 9050b Operating Instructions Manual
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Ricoh 9050b Operating Instructions Manual

Ricoh 9050b Operating Instructions Manual

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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in this manual before using the machine.
1
Getting Started
2
Entering Text
3
Operating Instructions
4
Appendix
Operating Instructions

About This Machine

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Table of Contents
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Summary of Contents for Ricoh 9050b

  • Page 1: About This Machine

    Operating Instructions About This Machine Getting Started Entering Text Operating Instructions Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Page 2 (For details, see p.24 "Machine Types".) Type 1: 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type 2: 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B Certain types might not be available in some countries. For details, please contact your local dealer.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 4 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.

  • Page 5: Manuals List

    Manuals List Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided About This Machine Troubleshooting Copy/Document Server Reference Facsimile Reference Printer Reference Scanner Reference Network Guide General Settings Guide Security Reference PostScript 3 Supplement UNIX Supplement Information...

  • Page 6: What You Can Do With This Machine

    What You Can Do with This Machine This section introduces the features of this machine. • For details about options, see “Options”. • p.27 "Options" Using This Machine as a Copier You can make copies of originals. BCX002S • You can print stamps on copies. Stamps can include having background numbers, scanned images, dates, and page numbers.

  • Page 7: Using This Machine As A Printer

    Using This Machine as a Printer You can print documents created in applications. BCX003S • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. •...

  • Page 8: Paperless Fax Transmission And Reception

    • Using File Format Converter (optional), you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about machine's settings, see “Network Settings Required to Use Document Server”, General Settings Guide. • For details about Document Server in printer mode, see “Saving and Printing Using the Document Server”, Printer Reference.

  • Page 9: Fax Transmission And Reception Over The Internet

    BCX006S • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. • For details about the machine's settings, see “Network Settings Required to Use the Printer/LAN- Fax”, General Settings Guide.

  • Page 10: Using The Facsimile And The Scanner In A Network Environment

    IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. • To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission). • This machine can receive documents sent via Internet Fax (IP-Fax Reception). •...

  • Page 11: Administrating The Machine/Protecting Documents (Security Functions)

    Administrating the Machine/Protecting Documents (Security Functions) You can prevent information leakage by managing the machine and protecting documents. BCX009S • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

  • Page 12: Preventing An Unauthorized Copy

    • Using Web Image Monitor, you can register information in the address book, specify the machine's settings, and check the machine's status with ease. • Using Web Image Monitor, you can check and specify the initial settings (system settings, printer features, network settings, security settings/certificate management, and E-mail Notification), control print jobs, display the print job journal, and protect the data in the machine using authentication.

  • Page 13: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine..........................1 Manuals List..............................3 What You Can Do with This Machine.......................4 Using This Machine as a Copier........................4 Using This Machine as a Printer........................5 Utilizing Stored Documents...........................5 Paperless Fax Transmission and Reception....................6 Fax Transmission and Reception Over the Internet..................7 Using the Facsimile and the Scanner in a Network Environment...............8 Administrating the Machine/Protecting Documents (Security Functions)..........9 Monitoring the Machine Via Computer.......................9...
  • Page 14 When the Authentication Screen is Displayed....................36 User Code Authentication (Using the Control Panel)................36 User Code Authentication (Using a Printer Driver)..................37 Login (Using the Control Panel)........................37 Logout (Using the Control Panel)........................38 Login (Using a Printer Driver)........................39 Login (Using Web Image Monitor)......................39 Logout (Using Web Image Monitor)......................39 Changing Modes.............................40 System Reset..............................41...
  • Page 15 TWAIN Driver..............................59 LAN-Fax Driver............................59 DeskTopBinder Lite............................60 SmartDeviceMonitor for Admin........................61 DeskTopBinder-SmartDeviceMonitor for Client..................62 Specifications for the Main Unit........................64 Document Server............................68 Auto Document Feeder..........................69 Specifications for 1000-Sheet Finisher (Optional)..................70 Finisher Upper Tray............................70 Finisher Shift Tray............................70 Specifications for 2 Tray Finisher (Optional)....................72 Finisher Upper Tray............................72 Finisher Shift Tray............................72 Specifications for Booklet Finisher (Optional)....................74 Finisher Upper Tray............................74...

  • Page 16: Notice

    Note to Users Note to users in the United States of America Declaration of conformity Product Name: Multi Function Peripheral Model Number: 9040/9040b/9050/9050b/MP 4000/MP 4000B/MP 5000/MP 5000B/ LD040/LD040B/LD050/LD050B/Aficio MP 4000/Aficio MP 4000B/Aficio MP 5000/Aficio MP 5000B Responsible party: Ricoh Americas Corporation...

  • Page 17: Regulatory Information

    be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. •...

  • Page 18: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.

  • Page 19: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
  • Page 20 • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it.
  • Page 21 machine will be damaged if it topples or is dropped, resulting in malfunction and risk of injury to users. The machine's various handling areas are for service engineer use only. Do not touch these areas. • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine. •...
  • Page 22 • To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive paper. • Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion. • Keep toner (used or unused) and toner containers out of reach of children. •...

  • Page 23: Positions Of Warning And Caution Labels

    Positions of WARNING and CAUTION labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. BCX012S BCX014D High temperature. Be careful of hot parts when clearing paper jams.

  • Page 24: Machine Types

    Machine Types This machine comes in two models which vary in copy/print speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy/print 40 sheets/minute (A4 , 8 × 11 ) 50 sheets/minute (A4 , 8 ×...

  • Page 25: Getting Started

    1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.
  • Page 26 1. Getting Started 4. Control panel See “Control Panel”. 5. Duplex unit (Unit for two-sided copies/prints) Makes two-sided copies/prints. 6. Front cover Open to access the inside of the machine. 7. Paper trays Load paper here. See “Loading Paper”, Troubleshooting. 8.

  • Page 27: Options

    Guide to Components BCX017S 1. Ventilation holes Prevent overheating. • p.27 "Options" • p.31 "Control Panel" • p.42 "Turning On/Off the Power" Options This section introduces the names and functions of main optional parts. External options This section provides explanations about external options.
  • Page 28 1. Getting Started BCX025S 1. Internal tray 2 (1 bin tray) If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 2. Handset Used as a receiver when a fax unit is installed. 3.

  • Page 29: Internal Options

    Guide to Components • Finisher upper tray • Finisher shift tray • Finisher booklet tray 9. 1000-sheet finisher Sorts, stacks, and staples multiple sheets of paper. Internal options This section describes the options that can be installed in the machine. •...
  • Page 30 1. Getting Started Allows you to download documents from the Document Server stored by copier and printer functions. See “Downloading Stored Documents with Web Image Monitor”, Copy/ Document Server Reference. • Copy Data Security Unit If a document containing embedded text for unauthorized copy guard is copied, protected pages are grayed out in the copy.

  • Page 31: Control Panel

    Control Panel Control Panel This section introduces the names and functions of the components on the control panel. • Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. This illustration shows the control panel of the machine with options fully installed.
  • Page 32 1. Getting Started 5. [Program] key (copier, Document Server, facsimile, and scanner mode) • Press to register frequently used settings, or to recall registered settings (except Document Server mode). See “Registering Frequently Used Functions”, Copy/Document Server Reference, Facsimile Reference, and Scanner Reference. •...
  • Page 33 Control Panel Press to stop a job in progress, such as copying, scanning, faxing, or printing. 15. [ ] key (Enter key) Press to confirm values entered or items specified. 16. [Start] key Press to start copying, printing, scanning, or sending. 17.

  • Page 34: Display Panel

    1. Getting Started Display Panel The display panel shows machine status, error messages, and function menus. • Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) The function items displayed serve as selector keys.
  • Page 35 Display Panel BCT030S Example of a simplified display This illustration shows the copier function's simplified display. BCX029S 1. [Key Color] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. •...

  • Page 36: When The Authentication Screen Is Displayed

    1. Getting Started When the Authentication Screen is Displayed This section explains the authentication screen. • Ask the user administrator for the login user name, login password, and user code. For details about user authentication, contact your administrator. • User code to enter on User Code Authentication is the numerical value registered in the address book as “login user name”.

  • Page 37: User Code Authentication (Using A Printer Driver)

    When the Authentication Screen is Displayed • Press the [Energy Saver] key after jobs are completed. User Code Authentication (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active.

  • Page 38: Logout (Using The Control Panel)

    1. Getting Started Enter a login password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. • If authentication fails, the "Authentication has failed." message appears. Check that the login user name and login password are correct.

  • Page 39: Login (Using A Printer Driver)

    When the Authentication Screen is Displayed Press [Yes]. Login (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver. If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password.

  • Page 40: Changing Modes

    1. Getting Started Changing Modes This section explains how to change modes. BCX026S • You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools / Counter / Inquiry •...

  • Page 41: System Reset

    Changing Modes • The copy display is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See “System Settings”, General Settings Guide. System Reset This section explains System Reset. After finishing a job, the machine waits a specified length of time and then restores its settings to the default values specified under Function Priority.

  • Page 42: Turning On/Off The Power

    1. Getting Started Turning On/Off the Power This section discusses how to turn on/off the power. Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.

  • Page 43: Turning On The Power

    Turning On/Off the Power • After you switch the main power on, a screen may appear to indicate that the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes. Turning On the Power This section explains how to turn on the power.

  • Page 44: Turning Off The Main Power

    1. Getting Started BCT035S • Even if you press the operation switch, the operation switch indicator does not go out, but blinks in the following cases: • When the exposure glass cover or the ADF is open. • During communication with external equipment. •...

  • Page 45: Saving Energy

    Turning On/Off the Power Saving Energy This section explains the machine's energy saving functions. This machine has the following energy saving functions. Energy Saver If you do not use the machine for a certain period after an operation, or when you press the [Energy Saver] key, the display disappears and the machine goes into Energy Saver mode.
  • Page 46 1. Getting Started...

  • Page 47: Entering Text

    2. Entering Text This section describes how to enter characters. Entering Text This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.

  • Page 48: How To Enter Text

    2. Entering Text BCX028S • When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. • You can also use the number keys to enter numbers, regardless of mode. How to Enter Text This section explains text entry more specifically. Entering letters This section explains how to enter letters.
  • Page 49 Entering Text Adding user text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For the registration procedure under Program / Change / Delete User Text, see “System Settings”, General Settings Guide.
  • Page 50 2. Entering Text...

  • Page 51: Operating Instructions

    3. Operating Instructions This section describes the Operating Instructions of this machine. Installing Operating Instructions The supplied “Manuals” and “Manuals for Administrators” CD-ROMs contain HTML format manuals. For easy access, we recommend you install the manuals on a computer. • The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators of the machine.

  • Page 52: Pdf Manuals

    3. Operating Instructions PDF Manuals The supplied “Manuals” CD-ROM contains PDF manuals. File path The PDF manuals are in the following folder on the CD-ROM: MANUAL_PDF\ENGLISH • To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.

  • Page 53: How To Use The Operating Instructions

    How to Use the Operating Instructions How to Use the Operating Instructions This section explains how to use manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.

  • Page 54: Opening From The Cd-Rom

    3. Operating Instructions Opening from the CD-ROM This section explains how to open a manual from the supplied “Manuals” and “Manuals for Administrators” CD-ROMs. Click [Read HTML manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.

  • Page 55: Appendix

    4. Appendix This section describes Dos and Don'ts, the provided software and utilities CD-ROMs, specifications, and paper. Dos and Don'ts The following items should be followed during use of this machine. • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
  • Page 56 4. Appendix • Do not open the covers of the machine when it is in operation. If you do, misfeeds might occur. • Do not move or tilt the machine when the power is on. • Do not allow small objects such as paperclips to fall into or become stuck inside the machine. •...

  • Page 57: Software And Utilities Included On The Cd-Rom

    Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD-ROM This section explains the software and utilities CD-ROMs provided with this machine. Two CD-ROMs come with this machine: “Printer Drivers and Utilities”, and “Scanner Driver and Utilities”. The following are included in these CD-ROMs: Font Manager For installing new screen fonts, or organizing and managing fonts already in the system.
  • Page 58 4. Appendix Server 2003/2003 R2 x64, or Windows NT4.0, you must download the printer drivers from the supplier's Web site. Select this machine and the operating system you are using, and then download them. Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”.

  • Page 59: Twain Driver

    Software and Utilities Included on the CD-ROM PPD files PPD files allow the printer driver to enable specific printer functions. • Some applications may require installation of the PCL 5e printer driver. In this case, you can install PCL 5e without having to install PCL 6. •...

  • Page 60: Desktopbinder Lite

    4. Appendix download the LAN-Fax driver from the supplier's Web site. Select this machine and the operating system you are using, and then download it. This driver is required to use LAN-Fax functions. File path The driver is included in the following folders on the CD-ROM labeled “Printer Drivers and Utilities”: \DRIVERS\LAN-FAX\XP_VISTA System requirements •...

  • Page 61: Smartdevicemonitor For Admin

    Software and Utilities Included on the CD-ROM • When installing all functions of DeskTopBinder: Windows 98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP Home Edition • When installing only SmartDeviceMonitor for Client: Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/XP Professional/XP Home Edition Windows NT 4.0 SP5 or later SmartDeviceMonitor for Admin...

  • Page 62: Desktopbinder-Smartdevicemonitor For Client

    4. Appendix Operating system Protocol stack Windows Server 2003 TCP/IP provided with Windows Server 2003 IPX/SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4.0 TCP/IP provided with Windows NT IPX/SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Windows NT...
  • Page 63 Software and Utilities Included on the CD-ROM • See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinder-SmartDeviceMonitor for Client. • DeskTopBinder includes SmartDeviceMonitor for Client. See Help of DeskTopBinder- SmartDeviceMonitor for Client.

  • Page 64: Specifications For The Main Unit

    4. Appendix Specifications for the Main Unit This section describes specifications for the main unit. Configuration: Desktop Photosensitivity type: OPC drum Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution:...
  • Page 65 Specifications for the Main Unit • Bypass: A3 - A6 , 12 × 18 × 8 • Bypass (custom size): Vertical: 90.0 - 305.0 mm, 3.55 - 12.00 inches Horizontal: 148.0 - 600.0 mm, 5.83 - 23.62 inches • Duplex: A3 - A5 , 11 ×...
  • Page 66 4. Appendix Metric version Inch version 100% 100% • Reduction Metric version Inch version • Zoom: From 25 to 400% in increments of 1% Maximum continuous copy run: 999 sheets Paper capacity (80 g/m , 20 lb.): • Trays 1, 2: 550 sheets •...
  • Page 67 Specifications for the Main Unit Type 1 Type 2 Stand-by About 180 W About 190 W During printing About 0.94 kW About 1.02 kW Maximum Less than 1.41 kW Less than 1.41 kW • The complete system consists of the main unit, ADF, internal tray 2, paper tray unit, bridge unit, 2 tray finisher, LCT, fax unit and printer/scanner unit.

  • Page 68: Document Server

    4. Appendix Type 1 Type 2 Stand-by 22.3 dB (A) 20.6 dB (A) Copying 61.2 dB (A) 61.3 dB (A) • Sound power level and sound pressure level are actual values measured in accordance with ISO 7779. • Sound power level and sound pressure level are measured from the position of the bystander.

  • Page 69: Auto Document Feeder

    Specifications for the Main Unit Capacity (Others): Approx. 1 GB Auto Document Feeder This section describes specifications for auto document feeder. Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode Original size: • Metric version: •...

  • Page 70: Specifications For 1000-Sheet Finisher (Optional)

    4. Appendix Specifications for 1000-Sheet Finisher (Optional) This section describes specifications for the 1000-sheet finisher. Finisher Upper Tray This section describes specifications for the finisher upper tray of the 1000-sheet finisher. Paper size: A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , A6 , 12 ×...
  • Page 71 Specifications for 1000-Sheet Finisher (Optional) Staple paper weight: 64 - 90 g/m , 17 - 28 lb. Staple capacity (80 g/m , 20 lb.): • 50 sheets: A4, 8 × 11 or smaller • 30 sheets: B4 JIS, 8 × 14 or larger Stack capacity after stapling (80 g/m , 20 lb.): •...

  • Page 72: Specifications For 2 Tray Finisher (Optional)

    4. Appendix Specifications for 2 Tray Finisher (Optional) This section describes specifications for the 2 tray finisher. Finisher Upper Tray This section describes specifications for the finisher upper tray of the 2 tray finisher. Paper size: A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , A6 , 12 ×...
  • Page 73 Specifications for 2 Tray Finisher (Optional) Staple paper size: A3 , B4 JIS , A4 , B5 JIS , 12 × 18 , 11 × 17 , 11 × 15 , 11 × 14 , 10 × 15 , 10 ×...

  • Page 74: Specifications For Booklet Finisher (Optional)

    4. Appendix Specifications for Booklet Finisher (Optional) This section describes specifications for booklet finisher. Finisher Upper Tray This section describes specifications for the finisher upper tray of booklet finisher. Paper size: A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , A6 , 12 ×...

  • Page 75: Finisher Booklet Tray

    Specifications for Booklet Finisher (Optional) Staple paper size: A3 , B4 JIS , A4 , B5 JIS , 12 × 18 , 11 × 17 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 8 ×...
  • Page 76 4. Appendix Stack capacity after saddle stitching (80 g/m , 20 lb.): • 2 - 5 sheets: 30 sets • 6 - 10 sheets: 15 sets • 11 - 15 sheets: 10 sets Saddle stitch position: Center 2 positions Power consumption: Approx.

  • Page 77: Specifications For Punch Kit (2 Tray Finisher, Booklet Finisher) (Optional)

    Specifications for Punch Kit (2 Tray Finisher, Booklet Finisher) (Optional) Specifications for Punch Kit (2 Tray Finisher, Booklet Finisher) (Optional) This section describes specifications for the punch kit (2 tray finisher, booklet finisher). Paper size: Punch unit type Paper size : A3, B4 JIS, A4, B5 JIS, A5, 11 ×...
  • Page 78 4. Appendix Punch unit type Paper size : A4, B5 JIS, 8 × 11, 8 × 10 , 8 × 10, 2 & 3 holes type: 3 holes × 10 , 16K Paper weight: 52 - 163 g/m , 14 - 43 lb. Power consumption: 20 W (Power is supplied from the main unit.) Dimensions (W ×...

  • Page 79: Specifications For Bridge Unit (Optional)

    Specifications for Bridge Unit (Optional) Specifications for Bridge Unit (Optional) This section describes specifications for the bridge unit. Stack capacity (80 g/m , 20 lb.): • 250 sheets: A4, 8 × 11 or smaller • 125 sheets: B4 JIS, 8 ×...

  • Page 80: Specifications For Internal Tray 2 (1 Bin Tray) (Optional)

    4. Appendix Specifications for Internal Tray 2 (1 bin tray) (Optional) This section describes specifications for the internal tray 2 (1 bin tray). Number of bins: Paper size: A3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 8 ×...

  • Page 81: Specifications For Lower Paper Trays (Optional)

    Specifications for Lower Paper Trays (Optional) Specifications for Lower Paper Trays (Optional) This section describes specifications for the lower paper trays. Paper size: A3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 8 ×...

  • Page 82: Specifications For Tray 3 (Lct) (Optional)

    4. Appendix Specifications for Tray 3 (LCT) (Optional) This section describes specifications for the tray 3 (LCT). Paper size: A4 , 8 × 11 Paper weight: 60 - 169 g/m , 16 - 45 lb. Paper capacity (80 g/m , 20 lb.): 1,000 sheets ×...

  • Page 83: Specifications For Large Capacity Tray (Lct) (Optional)

    Specifications for Large Capacity Tray (LCT) (Optional) Specifications for Large Capacity Tray (LCT) (Optional) This section describes specifications for the large capacity tray (LCT). Paper size: A4 , B5 JIS , 8 × 11 Paper weight: 60 - 169 g/m , 16 - 45 lb.

  • Page 84: Specifications For Ieee 1284 Interface Board (Optional)

    4. Appendix Specifications for IEEE 1284 Interface Board (Optional) This section describes specifications for the IEEE 1284 interface board. Transmission spec.: IEEE 1284 Required cable: Standard IEEE 1284 compliant Micro Centronics 36 pin cable...

  • Page 85: Specifications For Wireless Lan Board (Optional)

    Specifications for Wireless LAN Board (Optional) Specifications for Wireless LAN Board (Optional) This section describes specifications for the wireless LAN board. Transmission spec.: Based on IEEE 802.11a/b/g (wireless LAN) Protocol: TCP/IP, IPX/SPX, AppleTalk Data transfer speed: Auto select from the following speed: 1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12 Mbps, 18 Mbps, 24 Mbps, 36 Mbps, 48 Mbps, 54 Mbps Frequency range:...

  • Page 86: Specifications For Bluetooth Interface Unit (Optional)

    4. Appendix Specifications for Bluetooth Interface Unit (Optional) This section describes specifications for the Bluetooth interface unit. Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) Frequency Range: 2.45 GHz ISM band Data Transmission Speed: 723 kbps Maximum Range:...

  • Page 87: Specifications For Gigabit Ethernet (Optional)

    Specifications for Gigabit Ethernet (Optional) Specifications for Gigabit Ethernet (Optional) This section describes specifications for the Gigabit Ethernet. Interface Connector: • Ethernet (10Base-T, 100Base-TX, 1000Base-T) • USB 2.0 It requires a USB computer port and cable that support USB 2.0. Data Transmission Speed: •...

  • Page 88: Recommended Paper Sizes And Types

    4. Appendix Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use damp or curled paper, a staple clogging or paper jam may occur. Trays 1 - 2, and lower paper trays Paper type and weight Metric version Inch version Paper capacity...
  • Page 89 Recommended Paper Sizes and Types Paper type and weight Metric version Inch version Paper capacity 52 - 60 g/m , 14 - 16 60 - 105 g/m , 16 - 100 sheets 28 lb. B4 JIS , B5 JIS A3 , B4 JIS , A4 Thin paper B6 JIS , 12 ×...
  • Page 90 4. Appendix Paper type and weight Metric version Inch version Paper capacity Thick paper 105 - 220 g/m , 28 - Custom size Custom size 58 lb. Vertical: 90 - 305 mm Vertical: 3.55 - 12 inches Horizontal: 148 - 600 Horizontal: 5.83 - 23.62 inches *7 *9...
  • Page 91 Recommended Paper Sizes and Types *6 If you want to copy onto thick (105 g/m , 28 lb. or heavier) paper, select [Thick Paper]. See “Copying from the Bypass Tray”, Copy/Document Server Reference. *7 When loading paper, make sure the stack height does not exceed the limit mark of the paper tray. See “Loading Paper”, Troubleshooting.
  • Page 92 4. Appendix • When copying or printing onto prepunched paper, the copy/print speed is slower than usual. • The paper types you can select in System Settings are only general classifications. Copy quality for every kind of paper in a classification is not guaranteed. See “Unusable Paper” for more information. •...

  • Page 93: Unusable Paper

    Unusable Paper Unusable Paper This section describes paper unusable on this machine. • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. • To prevent faults, do not use any of the following kinds of treated paper: •...

  • Page 94: Paper Storage

    4. Appendix Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...

  • Page 95: Index

    INDEX Copier..............4, 40 Copy Data Security Unit......... 10, 30 1 bin tray............28, 80 Copy speed............1000-sheet finisher......... 29, 70 Counter key............2 tray finisher........... 72, 77 3000-sheet finisher..........Data In indicator............ DataOverWriteSecurity Unit......9, 30 Adding user text............. Delete All..............
  • Page 96 Finisher upper tray......Large capacity tray (LCT)......28, 70, 72, 74 28, 83, 90 Font Manager............LCT..........16, 28, 82, 83, 90 For people using a pacemaker......Legal prohibition............ Front cover............. Local connection............Full color scan............Locked Print.............. Function keys............Login..............
  • Page 97 Operation switch........Remarque concernant les utilisateurs au Canada... 25, 32, 42 ................Options............16, 27, 29 RPCS..............29, 57 RPCS Printer Unit........... Paper sizes............. Paper storage............Safety during operation........Paper tray 1............Safety precautions to be followed....... Paper tray 2............Sample Copy key..........
  • Page 98 Stamp................ Staple..............4, 5 Start key..............Stop key..............Stored Print............... Storing received documents........Symbols..............System Reset............Text..............47, 48 Thick paper............Thin paper.............. Translucent paper..........Tray 1..............Tray 2..............Tray 3 (LCT)..........28, 82, 90 Turning off the main power........Turning off the power........
  • Page 99 MEMO...
  • Page 100 MEMO D012-7754...
  • Page 101 Apple, AppleTalk, Macintosh, and Mac OS are trademarks of Apple Inc. ® The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. ® ® ®...
  • Page 102 Type for 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type for 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B D012-7754...
  • Page 103 Operating Instructions Troubleshooting When the Machine Does Not Operate As Wanted Troubleshooting When Using the Copy/Document Server Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding Paper, Toner and Staples Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference.
  • Page 104 (For details, see "Machine Types", About This Machine.) Type 1: 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type 2: 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B Certain types might not be available in some countries. For details, please contact your local dealer.
  • Page 105 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 106 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
  • Page 107 TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................6 Symbols................................6 Names of Major Options..........................6 1. When the Machine Does Not Operate As Wanted Indicators................................7 Panel Tone................................8 Checking Machine Status and Settings......................9 When an Indicator to the Right of a Function Key Is Lit.................12 When You Have Problems Operating the Machine..................14 When a Job Is Not Performed.........................18 2.
  • Page 108 If USB Connection Fails...........................58 Messages Displayed When Using the Printer Function.................59 Status Messages............................59 Messages Displayed on the Control Panel When Using the Printer Function.........59 Messages Printed on the Error Logs or Reports..................61 When You Cannot Print...........................69 When the Data In Indicator Does Not Light Up or Flash................71 Other Printing Problems...........................73 5.
  • Page 109 Sending Faxes or Scanned Documents When Toner Has Run Out............108 Used Toner..............................109 Adding Staples...............................110 1000-sheet Finisher..........................110 3000-sheet Finisher..........................111 Booklet Finisher............................111 Booklet Finisher (Saddle Stitch)........................112 Replacing the Stamp Cartridge........................114 7. Clearing Misfeeds Removing Jammed Paper..........................117 Locating Jammed Paper..........................117 Removing Jammed Paper.........................119 Removing Jammed Staples...........................127 1000-sheet Finisher..........................127 3000-sheet Finisher..........................128...

  • Page 110: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 111: When The Machine Does Not Operate As Wanted

    1. When the Machine Does Not Operate As Wanted This chapter describes basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section describes the indicators displayed when the machine requires the user to remove misfed paper, to add paper or to perform other procedures.

  • Page 112: Panel Tone

    1. When the Machine Does Not Operate As Wanted Panel Tone The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Cause Single short beep.

  • Page 113: Checking Machine Status And Settings

    Checking Machine Status and Settings Checking Machine Status and Settings You can check the machine's system status. Maintenance Info You can check the following items under [Maintenance Info]: • [Remaining Toner] Displays the amount of remaining toner. • [No Staples] Displays whether there are staples remaining or not.
  • Page 114 1. When the Machine Does Not Operate As Wanted Displays the state of the memory data. Machine Address Info You can check the following items under [Machine Address Info]: • [Fax No.] Displays the machine's fax number. • [H.323 Own Fax No.] Displays the machine's alias telephone number.
  • Page 115 Checking Machine Status and Settings On the control panel, press [System Status]. Press each tab and check the contents. After checking the information, press [Exit]. The previous screen returns. • [No Staples], [Punch Receptacle Full], [Output Tray Full], [Original Misfeed], [Paper Misfeed], and [Cover Open] appear on the [Maintenance Info] tab only when these errors occur.

  • Page 116: When An Indicator To The Right Of A Function Key Is Lit

    1. When the Machine Does Not Operate As Wanted When an Indicator to the Right of a Function Key Is Lit When an indicator to the right of a function key lights up, press the corresponding function key. Then, follow the instructions displayed on the control panel.
  • Page 117 When an Indicator to the Right of a Function Key Is Lit Problem Cause Solution network, see “Connecting the Machine”, General Settings Guide. • Contact the network administrator. • If the indicator is still lit even after trying to solve the problem as described here, contact your service representative.

  • Page 118: When You Have Problems Operating The Machine

    1. When the Machine Does Not Operate As Wanted When You Have Problems Operating the Machine This section describes common problems and messages. If other messages appear, follow the instructions displayed. Problem Cause Solution Although the copier screen Functions other than the Wait a little longer.
  • Page 119 When You Have Problems Operating the Machine Problem Cause Solution "Please wait." appears. This message appears when Wait for a while. If the machine does not you turn on the operation get ready in a minute, contact your switch. service representative. "Please wait."...
  • Page 120 1. When the Machine Does Not Operate As Wanted Problem Cause Solution "You do not have the The logged in user name does Contact the administrator about the privileges to use this function." not have permission for the permission for the required function. continues to be displayed selected function.
  • Page 121 When You Have Problems Operating the Machine Problem Cause Solution control panel. See p.102 "Changing the Paper Size". Misfeeds occur frequently. There is a foreign object on • Remove the misfed paper. See the finisher tray. p.117 "Removing Jammed Paper". •...

  • Page 122: When A Job Is Not Performed

    1. When the Machine Does Not Operate As Wanted When a Job Is Not Performed If you are not able to carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being performed.
  • Page 123 When a Job Is Not Performed BBR001S *1 Simultaneous operations are only possible after the preceding job documents are all scanned and [New Job] appears. *2 You can scan a document after the preceding job documents are all scanned. *3 Operation is possible when extra lines are added. *4 During stapling, printing automatically starts after the current job.
  • Page 124 1. When the Machine Does Not Operate As Wanted • If the machine is capable of executing multiple functions simultaneously, specify which function should have priority in “Print Priority”. This setting is factory-preset to “Display Mode”. For details about Print Priority, see “System Settings”, General Settings Guide.

  • Page 125: Troubleshooting When Using The Copy/Document Server Function

    2. Troubleshooting When Using the Copy/Document Server Function This chapter describes likely causes of and possible solutions for copier/document server function problems. Messages Displayed When Using the Copy/ Document Server Function This section describes the machine's main messages. If other messages appear, follow the instructions they contain.
  • Page 126 2. Troubleshooting When Using the Copy/Document Server Function Message Cause Solution "Cannot punch this paper The Punch function cannot be Select a proper paper size. See size." used with paper size “Supplementary Information”, Copy/ selected. Document Server Reference. "Cannot staple paper of this The Staple function cannot be Select a proper paper size.
  • Page 127 Messages Displayed When Using the Copy/Document Server Function Message Cause Solution scanning or press the Start "The Clear / Stop key was pressed. Are key to continue." you sure you want to stop scanning?" appears, press [Stop]. "Please wait." The destination list is being Wait until the message disappears.

  • Page 128: When You Cannot Make Clear Copies

    2. Troubleshooting When Using the Copy/Document Server Function When You Cannot Make Clear Copies This section describes likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too high. Adjust the image density settings. See “Adjusting Copy Image Density”, Copy/Document Server Reference.
  • Page 129 When You Cannot Make Clear Copies Problem Cause Solution Copies are too light. Image density is too light. Adjust the image density settings. See “Adjusting Copy Image Density”, Copy/Document Server Reference. Copies are too light. A light copy may result when Use recommended paper only and be you use damp or rough grain sure its storage environment meets the...
  • Page 130 2. Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution Black spots appear on the Because of high humidity, the Place the print on the exposure glass in copy of a photographic print. photographic print has stuck either of the following ways: to the exposure glass.

  • Page 131: When You Cannot Make Copies As Wanted

    When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section describes likely causes of and possible solutions for unsatisfactory copy results. Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets loaded Load paper only as high as the upper exceeds the capacity of the limit markings on the side fences of the machine.
  • Page 132 2. Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution Copies are not stapled. There are jammed staples in Remove jammed staples. See p.127 the stapler. "Removing Jammed Staples". Copies are not stapled. Copy paper is curled. Turn the copy paper over in the tray. Copies are stapled as The number of copies is too Check the stapler capacity.
  • Page 133 When You Cannot Make Copies As Wanted Problem Cause Solution Images are skewed. The paper is feeding in at a Load the paper correctly. See p.97 slant. "Loading Paper". Edit Problem Cause Solution In “Double Copies” mode, Combination of original and Specify the paper size again.
  • Page 134 2. Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution The stamp is not printed on the The back side stamp position Reset the back side stamp position. For back side of sheets when is incorrect for the paper size. details about Duplex Back Page duplex copying.
  • Page 135 When You Cannot Make Copies As Wanted Problem Cause Solution Cannot print in duplex mode. [Apply Duplex] is set to [No] In [Tray Paper Settings], under “Paper for “Paper Type”. Type”, set [Apply Duplex] to [Yes]. Copies are not in correct You placed the originals in When placing a stack of originals in the order.

  • Page 136: When Memory Is Full

    2. Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution You can enlarge the image by pressing [Preview]. See “Checking the Details of a Stored Document”, Copy/Document Server Reference. Memory frequently becomes The document server memory Delete unnecessary files. On the file full.
  • Page 137 When You Cannot Make Copies As Wanted Message Cause Solution copied, after the scanned originals were printed. • If you set [Memory Full Auto Scan Restart] in [Input/Output] of User Tools to [On], even if the memory becomes full, the memory overflow message will not be displayed. The machine will make copies of the scanned originals first, and then automatically proceed to scan and to copy the remaining originals.
  • Page 138 2. Troubleshooting When Using the Copy/Document Server Function...

  • Page 139: Troubleshooting When Using The Facsimile Function

    3. Troubleshooting When Using the Facsimile Function This chapter describes likely causes of and possible solutions for facsimile function problems. Adjusting the Volume This section describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. On Hook Mode Heard when [On Hook] is pressed.
  • Page 140 3. Troubleshooting When Using the Facsimile Function Press [Adjust Sound Volume]. Press [Lower] or [Louder] to adjust the volume, and then press [OK]. You can hear the actual volume by pressing [Check]. If you press [Cancel], the volume setting is canceled. The display returns to that of step 4. You can set the volume level to between 0 and 7.

  • Page 141: Messages Displayed When Using The Facsimile Function

    Messages Displayed When Using the Facsimile Function Messages Displayed When Using the Facsimile Function This section describes the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution "Authentication has failed." The entered login user name Inquire the user administrator for the or login password is not correct login user name and login correct.
  • Page 142 3. Troubleshooting When Using the Facsimile Function Message Cause Solution "Check whether there are Registering of user name is • In [Facsimile Features], under any network problems." rejected by SIP server. [Initial Settings], select [SIP Settings], and then check “SIP [13-17] Server IP Address”...
  • Page 143 Messages Displayed When Using the Facsimile Function Message Cause Solution • Contact the administrator. "Check whether there are The “Effective Protocol” and • In [System Settings], under any network problems." “SIP Server IP Address” [Interface Settings], check the IP settings are different, or an address is correctly programmed.
  • Page 144 3. Troubleshooting When Using the Facsimile Function Message Cause Solution authentication of the computer and then check that “User Name” in which the folder for transfer and “Password” are correctly is specified. programmed. You can also use the Web Image Monitor for confirmation.
  • Page 145 Messages Displayed When Using the Facsimile Function Message Cause Solution “User Name” and “Password” are correctly programmed. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help. • Contact the network administrator. "Check whether there are No machine e-mail address is •...
  • Page 146 3. Troubleshooting When Using the Facsimile Function Message Cause Solution • Check that the LAN cable is correctly connected to the machine. • In [System Settings], under [File Transfer], select [Reception Protocol], and then check the reception protocol is correctly programmed.
  • Page 147 Messages Displayed When Using the Facsimile Function Message Cause Solution "Error occurred, and • Original jammed during Press [Exit], and then send the transmission was canceled." Immediate Transmission. documents again. • A problem occurred in the machine, or noise occurred on the telephone line.
  • Page 148 3. Troubleshooting When Using the Facsimile Function Message Cause Solution "Remove the paper from Internal tray 1 is full. Remove the paper. If the other tray is Internal Tray 1." also full, the tray name shown on the display changes. Remove paper from the tray indicated on the display.
  • Page 149 Messages Displayed When Using the Facsimile Function if the message appears on the display. You can turn this function on or off with “Parameter Settings”. For details about how to do this, see “Parameter Settings”, General Settings Guide.

  • Page 150: When You Cannot Send Or Receive Fax Messages As Wanted

    3. Troubleshooting When Using the Facsimile Function When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of and possible solutions for transmission and reception-related problems. Transmission/Reception Problem Cause Solution Both transmission and The modular cord may be Make sure the modular cord is correctly reception are impossible.
  • Page 151 When You Cannot Send or Receive Fax Messages As Wanted Problem Cause Solution When using On Hook Dial or If the machine fails to detect Press [Scan Size] in [Scan Settings], Manual Dial, “Receiving” the size of the original when select the scan area, and then resend the appears and transmission is [Start] key is pressed, it...
  • Page 152 3. Troubleshooting When Using the Facsimile Function Problem Cause Solution lit, low paper may have For details about Substitute Reception, caused printing to stop. see “Substitute Reception”, Facsimile Reference. The machine failed to print In [Facsimile Features], under Print the fax documents using a Web received fax documents.
  • Page 153 When You Cannot Send or Receive Fax Messages As Wanted Problem Cause Solution Misfeeds occur frequently. The paper is too thick or too Use recommended paper. See thin. “Recommended Paper Sizes and Types”, About This Machine. Misfeeds occur frequently. The copy paper is wrinkled or Use recommended paper only and be has been folded/creased.
  • Page 154 3. Troubleshooting When Using the Facsimile Function Problem Cause Solution Received image is too light. When is blinking, toner is Add toner. See p.106 "Adding beginning to run out. Toner". Received image is too light. The image density has been Increase the scanning density.

  • Page 155: When Memory Is Full

    When You Cannot Send or Receive Fax Messages As Wanted Problem Cause Solution Box, routing e-mail received via SMTP. If several destinations are Encrypted e-mails are sent to Make sure S/MIME-authentication selected for the broadcasting the destinations for which S/ destinations are separate from plain text sequence, the data is sent MIME authentication is set,...

  • Page 156: If An Error Report Is Printed

    3. Troubleshooting When Using the Facsimile Function If an Error Report Is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original.

  • Page 157: Turning Off The Main Power / In The Event Of Power Failure

    Turning Off the Main Power / In the Event of Power Failure Turning Off the Main Power / In the Event of Power Failure The following notes concern power failure and turning off the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). •...

  • Page 158: When An Error Occurs Using Internet Fax

    3. Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section describes reports that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.

  • Page 159: Troubleshooting When Using The Printer Function

    4. Troubleshooting When Using the Printer Function This chapter describes likely causes of and possible solutions for printer function problems. Messages Displayed When Installing the Printer Driver This section describes what to do if a message appears when installing the printer driver. Message number 58 or 34 indicates that the printer driver cannot be installed using Auto Run.

  • Page 160: Windows Xp Home Edition

    4. Troubleshooting When Using the Printer Function Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the driver is \DRIVERS\(RPCS, PCL6, or PCL5E) \XP_VISTA\(language)\DISK1. If the installer starts, click [Cancel] to quit. Specify a port.
  • Page 161 Messages Displayed When Installing the Printer Driver • Available ports vary according to your Windows operating system or the type of interface. For details, see “Preparing the Machine”, Printer Reference.

  • Page 162: If Usb Connection Fails

    4. Troubleshooting When Using the Printer Function If USB Connection Fails This section describes how to troubleshoot a problem related to USB connections. Problem Cause Solution The machine is not The USB cable is not Turn off the power of the machine, automatically recognized.

  • Page 163: Messages Displayed When Using The Printer Function

    Messages Displayed When Using the Printer Function Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Status Messages This section describes the machine status messages.
  • Page 164 4. Troubleshooting When Using the Printer Function Message Cause Solution "Authentication has failed." The entered login user name Inquire the user administrator for the or login password is not correct login user name and login correct. password. "Authentication has failed." The machine cannot perform Contact the administrator.

  • Page 165: Messages Printed On The Error Logs Or Reports

    Messages Displayed When Using the Printer Function Message Cause Solution "You do not have the The logged in user name does Contact the administrator about the privileges to use this function." not have permission for the permission for the required function. selected function.
  • Page 166 4. Troubleshooting When Using the Printer Function Message Cause Solution Authentication failed because the address book is full. "Cannot store data of this The paper size exceeded the Reduce the paper size of the file that you size." capacity of the document want to send to a size that the document server.
  • Page 167 Messages Displayed When Using the Printer Function Message Cause Solution • In [Tray Paper Settings], under “Paper Type”, set [Apply Duplex] to [Yes]. "Error has occurred." A syntax error, etc., occurred. Check that the PDF file is valid. "Exceeded max. capacity of The HDD became full after a Delete some of the files stored in the Document Server.
  • Page 168 4. Troubleshooting When Using the Printer Function Message Cause Solution Locked Print, Hold Print or Alternatively, reduce the data size of the Stored Print file. Sample Print, Locked Print, Hold Print or Stored Print file. "HDD is full." When printing with the Delete unneeded forms or fonts PostScript 3 printer driver, the registered in the machine.
  • Page 169 Messages Displayed When Using the Printer Function Message Cause Solution • In [Printer Features], under [Host Interface], select [I/O Buffer], and then set the maximum buffer size to a larger value. • Reduce the number of files being sent to the machine. "Information for user The user name for LDAP or Contact the administrator.
  • Page 170 4. Troubleshooting When Using the Printer Function Message Cause Solution LDAP authentication or Windows Authentication. "Output tray has been The output tray was changed Specify the proper output tray. changed." because the paper size of the specified output tray is limited.
  • Page 171 Messages Displayed When Using the Printer Function Message Cause Solution "The print job has been The maximum file capacity of Delete the files stored in the document cancelled because capture the document server was server. file(s) could not be stored: exceeded.
  • Page 172 4. Troubleshooting When Using the Printer Function • You cannot view [Error Log] on the simplified display. Press the [Printer] key to display the printer screen. BBT053S Press [Error Log]. An error log list appears. Press the desired job list, and then press [Details]. A detailed error log appears.

  • Page 173: When You Cannot Print

    When You Cannot Print When You Cannot Print This section describes what to do if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
  • Page 174 4. Troubleshooting When Using the Printer Function Problem Cause Solution Printing does not start. If the machine is using Check using the machine's display panel wireless LAN, SSID settings that the SSID is correctly set. See are incorrect. “Connecting the Machine”, General Settings Guide.

  • Page 175: When The Data In Indicator Does Not Light Up Or Flash

    When You Cannot Print Problem Cause Solution • In [System Settings], under [Interface Settings], select [Wireless LAN], and then set [Communication Mode] to [802.11 Ad-hoc Mode] and [Security Method] to [Off]. Then at the other side, set [SSID Setting] and [Ad-hoc Channel] to the same values.

  • Page 176: Network Connection

    4. Troubleshooting When Using the Printer Function 4. Click the icon of the machine. On the [File] menu, click [Properties]. 5. Click the [Ports] tab. 6. In the [Print to the following port(s)] list, confirm the correct port is selected. For Windows Vista 1.

  • Page 177: Other Printing Problems

    Other Printing Problems Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. When you cannot print clearly Problem Cause Solution The printed image is Settings for thick paper have PCL 5e/6 smudged.
  • Page 178 4. Troubleshooting When Using the Printer Function Problem Cause Solution be loaded but not specified RPCS as the paper type. On the [Setup] tab, select a proper paper type in the [Paper type:] list. The printed image is different With certain functions, such In the application, change the layout, from the image on the as enlargement and...
  • Page 179 Other Printing Problems Problem Cause Solution single page of another machine. Photo images are coarse. Some applications print at Use the application's settings to specify lower resolution. a higher resolution. Fine dot patterns are not Dither patterns do not match. On the RPCS printer driver's [Print printed, or solid lines are Quality] tab, open the [Change User printed as broken lines.
  • Page 180 4. Troubleshooting When Using the Printer Function Problem Cause Solution Misfeeds occur frequently. The number of sheets loaded Load paper only as high as the upper exceeds the capacity of the limit markings on the side fences of the machine. paper tray or bypass tray.
  • Page 181 Other Printing Problems Problem Cause Solution Duplex printing is [Apply Duplex] is set to [No] In [Tray Paper Settings], under “Paper malfunctioning. for “Paper Type”. Type”, set [Apply Duplex] to [Yes]. Duplex printing is You cannot select duplex In [Tray Paper Settings], under “Paper malfunctioning.
  • Page 182 4. Troubleshooting When Using the Printer Function Problem Cause Solution components connected to the machine are not recognized. When using Windows The correct application or Make sure the application's paper size 2000/ XP/ Vista and printer driver settings are not and orientation settings match those of Windows Server 2003/ made.
  • Page 183 Other Printing Problems Problem Cause Solution sales representative about the supported file types. PDF direct print produces Fonts were not embedded. Embed fonts in the PDF file you want to strange or malformed print and then print. characters. Printing by Bluetooth is slow. The number of jobs exceeds Reduce the number of jobs.
  • Page 184 4. Troubleshooting When Using the Printer Function...

  • Page 185: Troubleshooting When Using The Scanner Function

    5. Troubleshooting When Using the Scanner Function This chapter describes likely causes of and possible solutions for scanner function problems. When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expected. Problem Cause Solution...
  • Page 186 5. Troubleshooting When Using the Scanner Function Problem Cause Solution scanned images that are larger than the specified size because of margins being added to the sides. • If the File Format Converter (optional) is installed, the margins may become wider. The scanned image is grayed You have scanned a copy Check the document.

  • Page 187: When You Cannot Send Scanned Files

    When You Cannot Send Scanned Files When You Cannot Send Scanned Files This section describes likely causes of and solutions for problems related to network delivery and sending e-mail. When Stored Files Cannot Be Accessed This section describes likely causes of and possible solutions for job access-related problems. Problem Cause Solution...

  • Page 188: When Stored Files Cannot Be Edited

    5. Troubleshooting When Using the Scanner Function When Stored Files Cannot Be Edited This section describes likely causes of and possible solutions for stored files being unable to be edited. Problem Cause Solution Stored files cannot be Limits have been imposed Contact the administrator.

  • Page 189: Operations Are Not Possible When Messages Are Displayed

    When You Cannot Send Scanned Files Problem Cause Solution When putting a signature on When S/MIME is applied, Contact the administrator. an e-mail using S/MIME, an the administrator appears in e-mail address for “Sender” the “From” field, and the is not set for “From”. sender appears in the “Reply- to”...
  • Page 190 5. Troubleshooting When Using the Scanner Function Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for error messages that may appear on the machine's control panel and the client computer. Messages Displayed on the Control Panel When Using the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel.

  • Page 191: Messages Displayed When Using The Scanner Function

    Messages Displayed When Using the Scanner Function Message Cause Solution "Cannot find the specified The destination computer Check whether the computer name and path. Please check the name or folder name is the folder name for the destination are settings." invalid.
  • Page 192 5. Troubleshooting When Using the Scanner Function Message Cause Solution "Exceeded max. No. of Search results have Search again after changing the search results to display. Max.: n" exceeded the max. conditions. displayable number. (A figure is placed at n.) "Exceeded max.
  • Page 193 Messages Displayed When Using the Scanner Function Message Cause Solution "Exceeded max. number of The file being stored has Specify whether to store the data or not. pages per file. Do you want exceeded the max. number of Scan the pages that were not scanned to store the scanned pages as pages for one file.
  • Page 194 5. Troubleshooting When Using the Scanner Function Message Cause Solution "Memory is full. Cannot scan. Because of insufficient hard Try one of the following measures: The scanned data will be disk space, the first page • Wait for a while, and then retry the deleted."...
  • Page 195 Messages Displayed When Using the Scanner Function Message Cause Solution "SMTP authentication E-mail The SMTP authentication e- Contact the administrator. address and Administrator E- mail address and the mail address mismatch." administrator's e-mail address do not match. "Selected file is currently in You cannot change the name Cancel transmission (“Waiting...”...

  • Page 196: Messages Displayed On The Client Computer

    5. Troubleshooting When Using the Scanner Function Message Cause Solution destination(s) or sender's when the destination list in the name has been cleared." delivery server was updated. "The selected file(s) You have tried to delete files The files can be deleted by the file contained file(s) without without the authority to do so.
  • Page 197 Messages Displayed When Using the Scanner Function • If a message not described here appears, act according to the message. For information about how to turn off the main power switch, see “Turning On/Off the Power”, About This Machine. Message Cause Solution "Any of Login User Name,...
  • Page 198 5. Troubleshooting When Using the Scanner Function Message Cause Solution "Cannot find "XXX" scanner The machine is not connected • Check the previously used scanner used for the previous scan. to the network correctly. is connected to the network "YYY" will be used instead." correctly.
  • Page 199 Messages Displayed When Using the Scanner Function Message Cause Solution exceeded the setting range of exceed the setting range of the the machine. machine. • Disable the client computer's own firewall. For details, see Windows Help. "Fatal error has occurred in An unrecoverable error has An unrecoverable error has occurred in the scanner."...
  • Page 200 5. Troubleshooting When Using the Scanner Function Message Cause Solution "No response from the The network is crowded. Wait for a while, and then try to scanner." reconnect. "Scanner is in use for other A function of the machine • Wait for a while and reconnect. function.

  • Page 201: Adding Paper, Toner And Staples

    6. Adding Paper, Toner and Staples This chapter describes troubleshooting procedures that are applicable to all the machine's functions. Loading Paper This section describes what to do when paper runs out and needs reloading. • When loading paper, take care not to trap or injure your fingers. •...

  • Page 202: Loading Paper Into Tray 3 (Lct)

    6. Adding Paper, Toner and Staples Square the paper and load it print side up. BBR003S Carefully push the paper tray fully in. Loading Paper into Tray 3 (LCT) This section describes how to load paper into tray 3 (LCT). •...

  • Page 203: Loading Paper Into The Large Capacity Tray (Lct)

    Loading Paper With the print side up, align all four sides of two paper stacks, and then load them next to each other in the tray. BBR024S Carefully push the paper tray fully in. Loading Paper into the Large Capacity Tray (LCT) This section describes how to load paper into the large capacity tray (LCT).

  • Page 204: Orientation-Fixed Paper Or Two-Sided Paper

    6. Adding Paper, Toner and Staples BBR005S Press the [Down] key. The bottom plate is moving down. BBR006S Load paper by repeating steps 2 and 3. Close the cover of large capacity tray (LCT). Orientation-Fixed Paper or Two-Sided Paper This section describes loading paper that has a specified orientation and printing side (such as letterhead paper).
  • Page 205 Loading Paper Original Orientation Exposure glass • copy • scanner Paper Orientation BBR036S...

  • Page 206: Changing The Paper Size

    6. Adding Paper, Toner and Staples Changing the Paper Size This section describes how to change the paper size. • If you want to change the paper size set in tray 3 (LCT) or large capacity tray (LCT), contact your service representative.
  • Page 207 Changing the Paper Size Release the lock on the side fences. BBR008S While pressing down the release lever, slide the side fences until they are aligned with the paper size you want to load. BBR009S Slide the end fence until it is aligned with the size of paper to you want to load. BBR010S Square the paper and load it print side up.

  • Page 208: Changing To A Size That Is Not Automatically Detected

    6. Adding Paper, Toner and Staples BBR011S Carefully slide the paper tray fully in. Check the size on the display. Changing to a Size That Is Not Automatically Detected If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel.
  • Page 209 Changing the Paper Size Select the tray for which you want to change the paper settings. Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direction is displayed. Press the [User Tools / Counter] key. The initial display is shown.

  • Page 210: Adding Toner

    6. Adding Paper, Toner and Staples Adding Toner This section describes how to add and store toner. • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. •...

  • Page 211: Removing Toner

    Adding Toner • You can still make about ninety copies after the messages " Toner Cartridge is almost empty." and " Replace Toner Cartridge." appear cyclically, but replace toner soon to prevent poor copy quality. • You can check name of the required toner name and the replacement procedure using the " Add Toner"...

  • Page 212: Sending Faxes Or Scanned Documents When Toner Has Run Out

    6. Adding Paper, Toner and Staples BBR035S Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents. •...

  • Page 213: Used Toner

    Adding Toner Used Toner Toner cannot be re-used. Bring the stored used container to your sales representative or service representative for recycling through our recycling system. If you discard it on your own, treat it as general plastic waste material.

  • Page 214: Adding Staples

    6. Adding Paper, Toner and Staples Adding Staples This section describes what to do when staples need replacing. • Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit. You can trap your fingers if you do not. •...

  • Page 215: 3000-Sheet Finisher

    Adding Staples 3000-sheet Finisher This section describes how to add staples to the 3000-sheet finisher. BAZ033S Booklet Finisher This section describes how to add staples to the booklet finisher.

  • Page 216: Booklet Finisher (Saddle Stitch)

    6. Adding Paper, Toner and Staples BAZ034S Booklet Finisher (Saddle Stitch) This section describes how to add staples to the booklet finisher (Saddle Stitch).
  • Page 217 Adding Staples BAZ035S...

  • Page 218: Replacing The Stamp Cartridge

    6. Adding Paper, Toner and Staples Replacing the Stamp Cartridge If the transmission stamp becomes faint, replace the cartridge. • This stamp cartridge is used for facsimile and scanner functions. • Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage. •...
  • Page 219 Replacing the Stamp Cartridge Push on the area of cover P3 marked “PUSH”, and then open the cover P3. BBR014S Pull out the old stamp cartridge. BBR015S Insert the new stamp cartridge. Push in the cartridge until the metal parts are no longer visible. BBR016S Close cover P3, P2, and the ADF cover.
  • Page 220 6. Adding Paper, Toner and Staples...

  • Page 221: Clearing Misfeeds

    7. Clearing Misfeeds This chapter describes what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper This section describes how to locate and remove jammed paper. • The inside of the machine could be very hot. Do not touch any parts other than specified in this document when removing misfed paper.
  • Page 222 7. Clearing Misfeeds BBR027S Press the key of the section from where you want to remove the jammed paper. After each step is complete, press [Next]. To go back to the previous step, press [Previous]. When all jammed paper is removed, restore the machine to the original state. •...

  • Page 223: Removing Jammed Paper

    Removing Jammed Paper Removing Jammed Paper This section describes how to remove jammed paper. • The internal parts of the machine may be hot. Wait for the duplex unit to cool down before clearing a paper jam in the unit. •...

  • Page 224: When C Is Displayed

    7. Clearing Misfeeds When C is displayed BBR030S When D is displayed BBR031S...

  • Page 225: Removing Jammed Paper

    Removing Jammed Paper When P is displayed BBR040S...
  • Page 226 7. Clearing Misfeeds When R1 - R5 is displayed in the case of 1000-sheet finisher BBT034S When R1 - R4 is displayed in the case of 3000-sheet finisher BBR043S...
  • Page 227 Removing Jammed Paper When R5 - R8 is displayed in the case of 3000-sheet finisher BAZ052S...
  • Page 228 7. Clearing Misfeeds When R1 - R4 is displayed in the case of booklet finisher BBR046S When R5 - R7 is displayed in the case of booklet finisher BAZ054S...
  • Page 229 Removing Jammed Paper When R8 - R12 is displayed in the case of booklet finisher BAZ055S When U is displayed BBR047S...

  • Page 230: When Y Is Displayed

    7. Clearing Misfeeds When Y is displayed BBR032S When Y is displayed in the case of Large Capacity Tray (LCT) BBR033S When Z is displayed BBR034S...

  • Page 231: Removing Jammed Staples

    Removing Jammed Staples Removing Jammed Staples This section describes how to remove jammed staples. • Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit. You can trap your fingers if you do not. •...

  • Page 232: 3000-Sheet Finisher

    7. Clearing Misfeeds 3000-sheet Finisher This section describes how to remove jammed staples from the 3000-sheet finisher. BAZ060S Booklet Finisher This section describes how to remove jammed staples from the booklet finisher.

  • Page 233: Booklet Finisher (Saddle Stitch)

    Removing Jammed Staples BAZ061S Booklet Finisher (Saddle Stitch) This section describes how to remove jammed staples from the booklet finisher.
  • Page 234 7. Clearing Misfeeds BAZ062S...

  • Page 235: Removing Punch Waste

    Removing Punch Waste Removing Punch Waste This section describes how to remove punch waste. • While "Hole Punch Receptacle is full." is displayed, you cannot use the Punch function. • "Hole Punch Receptacle is full." is displayed until the punch waste box is reinstalled. •...
  • Page 236 7. Clearing Misfeeds Reinstall the punch waste box. BAY036S Close the finisher front cover. "Hole Punch Receptacle is full." disappears.

  • Page 237: Remarks

    8. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section describes precautions for installation and movement. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Moving This section describes precautions when moving the machine. •...

  • Page 238: Optimum Environmental Conditions

    8. Remarks • Do not take off the holding stand. • Protect the machine from strong shocks. Impact can damage the hard disk and cause stored files to be lost. As a precautionary measure, files should be copied to another computer. •...

  • Page 239: Power Connection

    Where to Put Your Machine Access to the machine Place the machine near the power source, providing the clearance areas shown. BBR051S 1. Rear: 10 cm (4 inches) or more 2. Right: 55 cm (22 inches) or more 3. Front: 75 cm (30 inches) or more 4.
  • Page 240 8. Remarks • To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result in damage to the cord, leading to fire or electric shock. • When the main power switch is in the stand-by position, the optional anti-condensation heaters are on.

  • Page 241: Maintaining Your Machine

    Maintaining Your Machine Maintaining Your Machine If the exposure glass or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. • Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
  • Page 242 8. Remarks BBR022S Clean 1 and 2.

  • Page 243: Index

    INDEX Error log............61, 67 Error Mail Notification.......... 1000-sheet finisher........110, 127 Error occurs using Internet Fax......3000-sheet finisher......111, 128, 131 Error Report (E-mail)..........Access to the machine........Facsimile function..........Adding staples............. Adding toner............Adjusting the volume..........How to read this manual......... Booklet finisher......
  • Page 244 Moving..............Symbols..............Multi-accessing............Toner..............Names of major options......... Transmission............Network connection..........Transmission/Reception........Network delivery function cannot be used..Tray 3 (LCT)............Turning off the main power / In the event of power failure..............Operations are not possible when messages are TWAIN..............
  • Page 245 When Z is displayed........... Where to put your machine........ Windows 2000............. Windows Server 2003/2003 R2....... Windows Vista............Windows XP Home Edition........Windows XP Professional........
  • Page 246 MEMO...
  • Page 247 MEMO...
  • Page 248 MEMO D012-7804...
  • Page 249 Systems Incorporated in the United States and/or other countries. TrueType is a trademark of Apple Inc. ® The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. ® ® ® ®...
  • Page 250 Type for 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type for 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B D012-7804...
  • Page 251 Operating Instructions Copy/Document Server Reference Placing Originals Basic Copying Advanced Copying Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 252 (For details, see "Machine Types", About This Machine.) Type 1: 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type 2: 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B Certain types might not be available in some countries. For details, please contact your local dealer.
  • Page 253 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 254 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.

  • Page 255: Saving Paper

    What You Can Do with This Machine This section introduces the machine's copier functions that you are likely to use most often. Functions differ depending on machine type and options. See p.14 "Functions Requiring Optional Configurations". Reducing/Enlarging Originals by Specifying the Paper Size The machine automatically detects the original size, and then selects an appropriate reproduction ratio based on the paper size you select.
  • Page 256 BAS035S One-Sided Combine Combines up to eight pages of originals onto one side of a sheet. See p.52 "One-Sided Combine". BAS038S BAS041S Two-Sided Combine Combines up to 16 pages of originals onto two sides of one sheet. See p.56 "Two-Sided Combine".

  • Page 257: Copying Onto Special Paper

    BAS047S BAS050S Copying onto Special Paper You can copy onto various types of paper such as thick paper. See p.42 "Copying onto Special Paper". Creating a Booklet or Magazine Copies two or more originals in page order. Booklet Make copies in page order for a folded booklet. See p.132 "Booklet/Magazine".
  • Page 258 BAT105S 1. Open to left 2. Open to right BAT106S 1. Open to left 2. Open to right Magazine Copies two or more originals to make copies in page order when they are folded and stacked. See p.132 "Booklet/Magazine". BAT107S 1.

  • Page 259: Copying Originals Such As Books

    BAT108S 1. Open to left 2. Open to right Copying Originals Such as Books Copies bound originals onto one side or both sides of a sheet. Series Copies Separately copies the front and back of a 2-sided original or the two facing pages of a bound original onto two sheets.
  • Page 260 Book 2 Sided Copies a two-page spread original onto one sheet with one page per side. See p.132 "Booklet/Magazine". BAS109S Front & Back 2 Sided Copies each two-page spread original as it is onto both sides of a sheet. See p.132 "Booklet/Magazine". BAS110S Registering the Initial Display's Default Functions You can configure the settings of the initial screen so that the default display contain the functions you use...
  • Page 261 TABLE OF CONTENTS Manuals for This Machine..........................1 What You Can Do with This Machine.......................3 Reducing/Enlarging Originals by Specifying the Paper Size..............3 Saving Paper..............................3 Copying onto Special Paper.........................5 Creating a Booklet or Magazine........................5 Copying Originals Such as Books........................7 Registering the Initial Display's Default Functions..................8 How to Read This Manual..........................13 Symbols................................13 Functions Requiring Optional Configurations....................14...
  • Page 262 Copying onto Custom Size Paper......................40 Copying onto Special Paper........................42 Reducing or Enlarging Originals........................43 Preset Reduce/Enlarge..........................43 Zoom................................44 Auto Reduce/Enlarge..........................46 Duplex/Combined Copying...........................49 Duplex................................49 One-Sided Combine...........................52 Two-Sided Combine............................56 Finishing................................60 Sort................................60 Stack................................64 Staple................................66 Punch................................70 Storing Data in the Document Server......................73 Managing Jobs..............................75 Job List Screen..............................75 Checking Jobs in the Job List........................76 Changing the Order of Jobs........................77 Holding Jobs..............................77...
  • Page 263 Combined Auto and Manual Image Density....................88 Copy Quality..............................88 Selecting the Original Type..........................91 Selecting Copy Paper............................92 Auto Paper Select............................93 Manual Paper Select...........................94 Advanced Reduce/Enlarge Copying......................95 Size Magnification............................95 Directional Magnification (%)........................96 Directional Size Magnification (inch)......................98 Create Margin............................100 Stamps................................101 Background Numbering...........................101 Preset Stamp..............................102 User Stamp..............................105 Date Stamp..............................109 Page Numbering............................112...
  • Page 264 Simplified Display............................147 Preview Display............................148 Using the Document Server...........................150 Storing Data...............................150 Changing the User Name of a Stored Document..................154 Changing the File Name of a Stored Document..................155 Changing the Password of a Stored Document..................156 Checking the Details of a Stored Document...................156 Searching for Stored Documents......................157 Printing Stored Documents........................159 Deleting a Stored Document........................165...

  • Page 265: How To Read This Manual

    How to Read This Manual • For proper use of this product, be sure to read About This Machine first. • Supplementary information about the copier mode is described in “Supplementary Information”. • p.171 "Supplementary Information" Symbols This manual uses the following symbols: Indicates important safety notes.

  • Page 266: Functions Requiring Optional Configurations

    Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Batch: Auto Document Feeder (ADF) SADF: Auto Document Feeder (ADF) Mixed Sizes: Auto Document Feeder (ADF) Job Preset: HDD Shift Sort: 1000-sheet finisher, 3000-sheet finisher, booklet finisher Shift Stack: 1000-sheet finisher, 3000-sheet finisher, booklet finisher Staple: 1000-sheet finisher, 3000-sheet finisher, booklet finisher Staple (Center): Booklet finisher...

  • Page 267: Display

    Display The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Initial copy display BCY012S 1.

  • Page 268: Simplified Display

    Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BCU031S Example of a simplified display BCU032S...

  • Page 269: Placing Originals

    1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals for the ADF (Auto Document Feeder):...

  • Page 270: Sizes Detectable With Auto Paper Select

    1. Placing Originals Place the following types of originals on the exposure glass instead. • Originals other than those specified on “Sizes and Weights of Recommended Originals” • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals •...
  • Page 271 Originals *1 Default is A3. If you want to switch the detectable size from A3 to 8K, contact your service representative. *2 Default is B4 JIS. If you want to switch the detectable size from B4 JIS to 8K, contact your service representative.

  • Page 272: Sizes Difficult To Detect

    1. Placing Originals Exposure glass BAT017S BCU001S • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. •...

  • Page 273: Missing Image Area

    Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, margin of a few millimeters on all four sides of the original might not be copied. BAT019S 1. 0.5 - 4.5 mm (0.02 - 0.18 inch) 2.

  • Page 274: Placing Originals

    1. Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...
  • Page 275 Placing Originals BAT021S Press [Special Original]. Select the original orientation, and then press [OK].

  • Page 276: Left Original Beeper

    1. Placing Originals • It is recommended that you use this function together with the Auto Paper Select or Auto Reduce / Enlarge function. Left Original Beeper The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying.

  • Page 277: Placing Originals In The Adf

    Placing Originals Placing Originals in the ADF Place originals in the ADF. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover.

  • Page 278: Batch Mode

    1. Placing Originals BCY003S 1. Limit mark 2. Document guide • Straighten curls in the originals before placing them on the ADF. • To prevent multiple sheets from being fed at once, fan the original before placing it on the ADF. •...

  • Page 279: Sadf Mode

    Placing Originals Press [Special Original]. Select [Batch] and then press [OK]. Place the first part of the original, and then press the [Start] key. After the first part of the original has been fed, place the next part, then press the [Start] key.

  • Page 280: Mixed Sizes Mode

    1. Placing Originals Place one page of an original, and then press the [Start] key. When the machine instructs you to place another original, place the next page. The second and subsequent pages will be fed automatically without pressing the [Start] key. •...

  • Page 281: Specifying Original Sizes

    Placing Originals Select [Mixed Sizes], and then press [OK]. Align the rear and left edges of the originals as shown in the illustration. BAT022S 1. Place the originals into the ADF 2. Vertical size Adjust the document guide to the original size. Place originals in the ADF.
  • Page 282 1. Placing Originals Press [Original Size]. Press [Regular Size]. Select the size of original, and then press [OK] twice. Place the originals, and then press the [Start] key. Custom sizes When placing custom size originals in the ADF, specify the size of the originals. •...
  • Page 283 Placing Originals Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...
  • Page 284 1. Placing Originals...

  • Page 285: Basic Copying

    2. Basic Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.

  • Page 286: Interrupt Copy

    2. Basic Copying Copies are delivered face down. When the copy job is finished, press the [Clear Modes] key to clear the settings. • Always log off when you have finished using the machine to prevent unauthorized users from using the machine.

  • Page 287: Job Preset

    Basic Procedure Remove the originals that were being copied. Place the originals you want to copy. Press the [Start] key. The machine starts making copies. When copying is complete, remove the originals and copies. Press the [Interrupt] key again. The interrupt key indicator goes off. Replace the originals that you were copying, and then press the [Start] key.
  • Page 288 2. Basic Copying Be sure message "Ready" appears, and then make settings for the next copy job. Place the originals, and then press the [Start] key. All originals are scanned. When the job preset is complete, a job preset confirmation dialog box appears. Press [Exit].

  • Page 289: Copying From The Bypass Tray

    Copying from the Bypass Tray Copying from the Bypass Tray The bypass tray allows you to copy non-standard paper. Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. •...
  • Page 290 2. Basic Copying Open the bypass tray. BCY004S Insert the paper face-down until you hear the beep, and then align the paper guides to the paper size by pinching the clip. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. BCY005S 1.

  • Page 291: Copying Onto Regular Size Paper

    Copying from the Bypass Tray • When the Panel Key Sound is turned off, it will not sound if you insert paper into the bypass tray. For details about Panel Key Sound, see “System Settings”, General Settings Guide. • Printing on special paper such as OHP transparencies and thick paper may be slower than printing on plain paper.

  • Page 292: Copying Onto Custom Size Paper

    2. Basic Copying Press [OK] twice. Place the originals, and then press the [Start] key. Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Open the bypass tray, and then insert the paper face-down until you hear the beep. Align the paper guides to the paper size by pinching the clip.
  • Page 293 Copying from the Bypass Tray Registering a custom size Register a custom paper size. Press [Bypass], and then press the [ ] key. Press [Custom Size]. Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [Program].

  • Page 294: Copying Onto Special Paper

    2. Basic Copying Copying onto Special Paper When copying onto special paper such as OHP transparencies, and thick paper, select the type and size of paper. • When setting OHP transparencies, thin paper, or adhesive label paper, Staple, Shift, or Sort cannot be used.

  • Page 295: Reducing Or Enlarging Originals

    Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. In addition to the functions described in this section, advanced reduce/enlarge copy functions are also available.

  • Page 296: Zoom

    2. Basic Copying 2. Base point when placed in the ADF Press [Reduce / Enlarge]. To select a preset ratio on the initial display, press the shortcut reduce/enlarge key. Select a ratio, and then press [OK]. Place the originals, and then press the [Start] key. •...
  • Page 297 Reducing or Enlarging Originals BAS032S Specifying the ratio with [ ] and [ ] Specify a ratio using [ ] and [ ]. Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [ ] and [ ]. Press [ ] or [ ] changes the ratio in increments of 1%.

  • Page 298: Auto Reduce/Enlarge

    2. Basic Copying • To change the value you specified, readjust it with [ ] and [ ]. Entering the ratio with the number keys Enter a ratio using the number keys. Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice.
  • Page 299 Reducing or Enlarging Originals BAS033S • You cannot use the bypass tray with this function. • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically. This is useful to copy different size originals to the same size paper.
  • Page 300 2. Basic Copying Metric version Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS × 13 A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , 11 ×...

  • Page 301: Duplex/Combined Copying

    Duplex/Combined Copying Duplex/Combined Copying This section describes how to make duplex or combined copies. Duplex Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • You cannot use the bypass tray with this function. • The paper weight that can be used with this function is 60 - 169 g/m (16 - 45.5 lb.).
  • Page 302 2. Basic Copying BAT036S Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].
  • Page 303 Duplex/Combined Copying Select [1 Sided 2 Sided] or [2 Sided 2 Sided]. To change the original or copy orientation, press [Orientation]. Press [OK]. Place the originals, and then press the [Start] key. • When placing an original on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.

  • Page 304: One-Sided Combine

    2. Basic Copying BAT037S Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. • The default setting is [Top to Top]. You can change the default orientation under Original Orientation in Duplex Mode and Copy Orientation in Duplex Mode in User Tools. For details, see “Copier/ Document Server Features”, General Settings Guide.
  • Page 305 Duplex/Combined Copying BAS038S 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet. BAS039S 1 Sided 8 Pages Combine 1 Side Copies eight 1-sided originals to one side of a sheet. BAS040S 2 Sided 1 Page Combine 1 Side Copies one 2-sided original to one side of a sheet.
  • Page 306 2. Basic Copying BAS041S 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. BAS042S 2 Sided 4 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. BAS043S Orientation of the original and image position of combine Portrait ( ) originals BAS044S...
  • Page 307 Duplex/Combined Copying Landscape ( ) originals BAS045S Placing originals (originals placed in the ADF) • Originals read from left to right BAT046S • Originals read from top to bottom BAT047S Press [Dup./Combine/Series]. Press [Combine].

  • Page 308: Two-Sided Combine

    2. Basic Copying Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine. Select the paper size. Press [OK]. Place the originals, and then press the [Start] key. •...
  • Page 309 Duplex/Combined Copying BAS047S 1 Sided 8 Pages Combine 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. BAT048S 1. Front 2. Back 1 Sided 16 Pages Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side. BAT049S 1.
  • Page 310 2. Basic Copying BAS050S 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BAT051S 1. Front 2. Back 2 Sided 8 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with eight pages per side. BAT052S 1.
  • Page 311 Duplex/Combined Copying Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy. Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. Select the number of originals to combine. Select the paper size.

  • Page 312: Finishing

    2. Basic Copying Finishing You can sort, staple, punch, and fold your copies. • Depending on your model and which options are installed on it, some of these functions might not be available. For details, see “Functions Requiring Optional Configurations”. •...
  • Page 313 Finishing Press [Finishing]. Select [Sort] or [Rotate Sort]. When a finisher is not installed: When the booklet finisher is installed: When the 1000-sheet finisher is installed:...
  • Page 314 2. Basic Copying When the 3000-sheet finisher is installed: Press [OK]. Enter the number of copy sets using the number keys. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. Press the [Start] key. • When placing an original on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so the first page is on the top.

  • Page 315: Sample Copy

    Finishing Sample Copy Use this function to check the copy settings before making a long copy run. • This function can be used only when the Sort function is selected. Select Sort and any other necessary functions, and then place the originals. Press the [Sample Copy] key.

  • Page 316: Stack

    2. Basic Copying Enter the number of copy sets with the number keys, and then press the [ ] key. Press [Continue]. Copying starts again. • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed. Stack Groups together copies of each page in a multi-page original.
  • Page 317 Finishing Press [Finishing]. Press [Stack]. When the booklet finisher is installed: When the 1000-sheet finisher is installed: When the 3000-sheet finisher is installed:...

  • Page 318: Staple

    2. Basic Copying Press [OK]. Enter the number of copies with the number keys. Place the originals, and then press the [Start] key. • When placing an original on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so the first page is on the top.
  • Page 319 Finishing The relationship between the orientation in which you place the original and the staple positions is as follows: • 1000-sheet finisher BCU017S • Booklet finisher/3000-sheet finisher...
  • Page 320 2. Basic Copying BCY007S The above tables show staple positioning. The orientation of the paper does not indicate the direction of delivery. Left 2 and Top 2 are not available for paper larger than A4. Press [Finishing]. Select one of the stapling positions. When the booklet finisher is installed:...
  • Page 321 Finishing When the 1000-sheet finisher is installed: When the 3000-sheet finisher is installed: When you select a stapling position, Sort is automatically selected. Press [OK]. Enter the number of copy sets using the number keys. Place the originals, and then press the [Start] key. •...

  • Page 322: Punch

    2. Basic Copying • If you specify Staple: Center, you must specify the Magazine function. For details about Magazine, see “Booklet/Magazine”. • You can change the staple positions shown on the initial display under Input/Output in User Tools. For details, see “Copier/Document Server Features”, General Settings Guide. •...
  • Page 323 Finishing Original orientation and punch hole position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but set the original facing downwards. The relationship between the orientation in which you place the original and the punch hole positions is as follows: BCU035S...
  • Page 324 2. Basic Copying When the 3000-sheet finisher is installed: Press [OK]. Place the originals, and then press the [Start] key. • When placing an original on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top. •...

  • Page 325: Storing Data In The Document Server

    Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. •...
  • Page 326 2. Basic Copying • When placing an original on the exposure glass, press the [ ] key after all the originals have been scanned. • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default.

  • Page 327: Managing Jobs

    Managing Jobs Managing Jobs Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...

  • Page 328: Checking Jobs In The Job List

    2. Basic Copying BCU037S 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using DeskTopBinder...

  • Page 329: Changing The Order Of Jobs

    Managing Jobs Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].

  • Page 330: Deleting Jobs

    2. Basic Copying Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. • To resume the suspended jobs, press [Resume Printing]. •...

  • Page 331: Checking The Job History

    Managing Jobs Checking the Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select a job whose contents you want to check. Press [Details], and then check the contents. Press [Exit].

  • Page 332: Registering Frequently Used Functions

    2. Basic Copying Registering Frequently Used Functions You can store frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the operation switch is turned on.

  • Page 333: Changing A Stored Program

    Registering Frequently Used Functions Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.

  • Page 334: Recalling A Stored Program

    2. Basic Copying Press [Yes]. Enter the program name. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name. The screen returns to the initial copy display after a short time. •...
  • Page 335 Registering Frequently Used Functions Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display.

  • Page 336: Registering The Initial Display's Default Functions

    2. Basic Copying Registering the Initial Display's Default Functions You can configure the settings of the initial screen so that the default display contain the functions you use most often. For example: if the default selection is the Duplex function, but the function you use most frequently is 1- sided copying, you can change the default selection to 1-sided copying instead.
  • Page 337 Registering the Initial Display's Default Functions Press [Program]. When a confirmation dialog appears, press [Yes]. The current settings are programmed as defaults. The screen returns to the initial display. • To restore the factory default settings on the initial display, press [Restore Factory Defaults]. •...
  • Page 338 2. Basic Copying...

  • Page 339: Advanced Copying

    3. Advanced Copying This chapter describes the procedure for making copies in various modes. Adjusting Copy Image Density There are three types of adjustment available. Auto image density The machine automatically adjusts the image density by scanning the densities of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.

  • Page 340: Combined Auto And Manual Image Density

    3. Advanced Copying If [Auto Density] is selected, press [Auto Density] to cancel it. Press [ ] or [ ] to adjust the image density. The density indicator “ ” moves. Combined Auto and Manual Image Density Adjusts the density of an image only for dark texture originals. Make sure [Auto Density] is selected.

  • Page 341: Sharp / Soft

    Adjusting Copy Image Density Background Density Adjusts the background density of an image. Press [Edit / Stamp]. Press [Copy Quality]. Adjust the settings. Press [OK] twice. • [Sharp / Soft], [Contrast], and [Background Density] can each be adjusted, however, their adjustments can affect the level of other adjustment functions.
  • Page 342 3. Advanced Copying Contrast Adjusts the shades of an image. Adjust the image quality by pressing [Low] or [High]. Press [OK]. Background Density Adjusts the background density of an image. Adjust the image quality by pressing [Lighter] or [Darker]. Press [OK]. •...

  • Page 343: Selecting The Original Type

    Selecting the Original Type Selecting the Original Type Select an original type that is suitable for your originals. There are five original types available: Text For originals that contain mainly text or printed characters. Text/Photo For originals that contain both text and photographs or pictures. Photo For Photographs or pictures.

  • Page 344: Selecting Copy Paper

    3. Advanced Copying Selecting Copy Paper Select paper you want to copy onto. There are two ways to select copy paper: Auto Paper Select The machine selects a suitable size of copy paper automatically based on the detected original size and the reproduction ratio you select.

  • Page 345: Auto Paper Select

    Selecting Copy Paper Auto Paper Select The machine selects a suitable size of copy paper automatically based on the detected original size and the reproduction ratio you select. Make sure that [Auto Paper Select] is selected. Trays with a key mark ( ) will not be automatically selected. Rotate Copy If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90°...

  • Page 346: Manual Paper Select

    3. Advanced Copying Original size and orientation Copy paper size and orientation × When × However, 11 or enlarging to 14 or 11 you can use: × 17 BAT054S BAT054S ×8 • This function works when Auto Paper Select or Auto Reduce / Enlarge is selected. See “Auto Paper Select”...

  • Page 347: Advanced Reduce/Enlarge Copying

    Advanced Reduce/Enlarge Copying Advanced Reduce/Enlarge Copying This section describes the advanced functions for reducing or enlarging images. For details about the basic reduce/enlarge copy functions, see “Reducing or Enlarging Images”. • p.43 "Reducing or Enlarging Originals" Size Magnification This function calculates a reproduction ratio based on the lengths of the original and copy. BAT067S Measure and specify the lengths of the original and copy by comparing “A”...

  • Page 348: Directional Magnification (%)

    3. Advanced Copying Enter the length of the original with the number keys, and then press [ ]. You can enter sizes between 1 to 999 mm (0.1 to 99.9 inches) in increments of 1 mm (0.1 inch). Enter the length of the copy with the number keys, and then press [ ]. Press [OK] twice.
  • Page 349 Advanced Reduce/Enlarge Copying Press [Reduce / Enlarge]. Press [Direct. Mag. %]. Press [[ ] [ ] keys]. Press [Horizontal]. Adjust the ratio using [ ] and [ ]. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%.

  • Page 350: Directional Size Magnification (Inch)

    3. Advanced Copying Press [Reduce / Enlarge]. Press [Direct. Mag. %]. Press [Horizontal]. Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice.
  • Page 351 Advanced Reduce/Enlarge Copying BAT069S 1. Horizontal original size: A mm (inch) 2. Vertical original size: B mm (inch) 3. Horizontal copy size: a mm (inch) 4. Vertical copy size: b mm (inch) Measure and specify the lengths of the original and copy by comparing “A” with “a” and “B” with “b”. Press [Reduce / Enlarge].

  • Page 352: Create Margin

    3. Advanced Copying Enter the vertical size of the original with the number keys, and then press [ ]. Enter the vertical size of the copy with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press the key you want to change, and then enter a new value. Create Margin Reduces the image to 93% of its original size and places the reduced image at the center.

  • Page 353: Stamps

    Stamps Stamps Copies with the date, page numbers, etc. Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents.

  • Page 354: Preset Stamp

    3. Advanced Copying Enter the number to start counting from with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press [Clear], and then enter a new value. • You can enter a number between 1 and 9999. •...
  • Page 355 Stamps Stamp position and original orientation The stamp positions differ according to the orientation in which you place the originals. BAT072S Press [Edit / Stamp]. Press [Stamp]. Press [Preset Stamp].
  • Page 356 3. Advanced Copying Select the desired message. You can change the position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. • You can change the settings for Preset Stamp under Stamp in User Tools. Depending on the setting, density may change.

  • Page 357: User Stamp

    Stamps User Stamp Copies a scanned image as a stamp. Letters or images you use frequently can be registered. BAS073S • You have to register a user stamp before using this function. • You cannot use the bypass tray with this function. •...
  • Page 358 3. Advanced Copying Press [Edit / Stamp]. Press [Stamp]. Press [User Stamp]. Select the stamp you require. You can change the stamp position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].

  • Page 359: Registering The User Stamp

    Stamps Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Registering the user stamp Scans an image that is used as a user stamp. The range of stamp images is 10 - 297 mm (0.4 - 11.7 inches) high and 10 - 432 mm (0.4 - 17.0 inches) wide.
  • Page 360 3. Advanced Copying Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Program], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press [ ].

  • Page 361: Date Stamp

    Stamps You cannot restore a deleted stamp. Press the [User Tools/Counter] key. BAT183S Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete. Select [Yes], and then press [Exit].
  • Page 362 3. Advanced Copying BCU047S • You cannot use the bypass tray with this function. You can select from the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD Stamp position and original orientation The date stamp positions differ according to the orientation in which you place the originals. BAT077S...
  • Page 363 Stamps Press [Edit / Stamp]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the style and position of the date. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].

  • Page 364: Page Numbering

    3. Advanced Copying Select the date format, and then press [OK]. Changing the date stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Page Numbering Use this function to print page numbers on your copies. BAS078S...
  • Page 365 Stamps • You cannot use the bypass tray with this function. There are six types of page numbering. • P1,P2... • 1/5,2/5... • -1-,-2-... • P.1,P.2... • 1, 2... • 1-1,1-2... Stamp position and original orientation The page stamp positions differ according to the orientation in which you place the originals. BAT079S...
  • Page 366 3. Advanced Copying Press [Edit / Stamp]. Press [Stamp]. Press [Page Numbering]. Select the page numbering format. You can change the stamp position, pages to be stamped, and numbering. After making all settings, press [OK]. Press [OK]. • You can change the settings for Page Numbering under Stamp in User Tools. For details about Stamp, see “Copier/Document Server Features”, General Settings Guide.
  • Page 367 Stamps Select the stamp position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2... ”, “1,2... ”) Specify the first printing page and start number. The example below shows when the first printing page is “2” and the start number is “3”. BAS080S In the following procedure, “P1, P2...”...
  • Page 368 3. Advanced Copying Press [Last Number], enter the number of the page at which to stop numbering with the number keys, and then press [ ]. If you want to number all pages to the end, press [to the End]. To change the number entered, press [Clear] and then enter a new number.
  • Page 369 Stamps • The last number is the last page number to print. For example, if Total Pages is ten, when you want to print up to seven pages and do not want to print from page 8 on, enter “7” for Last Number. Normally, you do not need to enter the number.

  • Page 370: Advanced Copier Functions

    3. Advanced Copying Advanced Copier Functions This section describes the machine's advanced copy functions. Margin Adjustment Copies originals leaving a binding margin. BAS086S Press [Edit / Stamp]. Make sure that [Margin Adj.] is selected. If [Margin Adj.] is not selected, press [Margin Adj.]. Specify a binding margin for the front side pages.

  • Page 371: Erase Center / Border

    Advanced Copier Functions Specify a binding margin for the back side pages. Then press [OK]. If you do not need to specify the margins for the back side pages, press [OK]. • To change the value you entered, press [ ], [ ], [ ] or [ ], or press [Clear], and then specify a new value.
  • Page 372 3. Advanced Copying BAS088S Erase Center/Border Erases both the center and edge margins of the original image. BAS089S • The relationship between the original orientation and the erased part is as follows: original original BAT090S BAT089S 1. Erased part 2. 2 - 99 mm (0.1 - 3.9 inches) •...
  • Page 373 Advanced Copier Functions Erase Border (same width) Erases the edge margin of the original image. Press [Edit / Stamp]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Border]. Press [Same Width]. Specify an erase border width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inch).
  • Page 374 3. Advanced Copying Press [Edit / Stamp]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Border]. Press [Different Width]. Press the key you want to change and specify an erase width with [ ] and [ ]. Press [OK] twice. •...
  • Page 375 Advanced Copier Functions Press [Edit / Stamp]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center]. Specify the erase width with [ ] and [ ]. Press [OK] twice. • To change the value you entered, press [ ] and [ ], and then specify a new value. Erase Center / Border (same width) Erases both the center and edge margins of the original image.
  • Page 376 3. Advanced Copying Press [Edit / Stamp]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center / Border]. Press [Same Width]. Press [Center], and then specify the erase width with [ ] and [ ]. Press [Border], and then specify the erase width with [ ] and [ ]. Press [OK] twice.

  • Page 377: Image Repeat

    Advanced Copier Functions Press [Edit / Stamp]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center / Border]. Press [Different Width]. Press the key you want to change and specify an erase width with [ ] and [ ]. Press [OK] twice.
  • Page 378 3. Advanced Copying BAS095S The number of repeated images depends on the original size, paper size, and reproduction ratio. For example, see the following table: Original: A5 /Copy paper: A4 , Original: A5 /Copy paper A4 , Original: 5 × 8 Copy paper: 8 ×...

  • Page 379: Double Copies

    Advanced Copier Functions Press [Edit / Stamp]. Press [Edit Image]. Press [Image Repeat]. Press [OK]. • You can change the settings for Image Repeat under Edit in User Tools. For details about Edit, see “Copier/Document Server Features”, General Settings Guide. Double Copies One original image is copied twice on one sheet.

  • Page 380: Centering

    3. Advanced Copying Metric version BCY008S Inch version BAT100S Press [Edit / Stamp]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. • You can change the settings for Double Copies under Edit in User Tools. For details about Edit, see “Copier/Document Server Features”, General Settings Guide.
  • Page 381 Advanced Copier Functions BAT099S • You cannot use the bypass tray with this function. The original sizes and orientations you can use with this function are as follows: Metric version Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS ×...

  • Page 382: Positive/Negative

    3. Advanced Copying Press [Edit Image]. Press [Centering]. Press [OK]. Positive/Negative Copies an image inverted. BAS100S Press [Edit / Stamp]. Press [Edit Image]. Press [Positive / Negative]. Press [OK]. Series Copies Separately copies the front and back of a 2-sided original or the two facing pages of a bound original onto two sheets.
  • Page 383 Advanced Copier Functions Metric version BAT140S Inch version BAT102S There are two types of Series Copies. Book 1 Sided You can make 1-sided copies from two facing pages of a bound original (book). BAS103S 2 Sided 1 Sided You can make 1-sided copies from 2-sided originals. BAS104S...

  • Page 384: Booklet/Magazine

    3. Advanced Copying Press [Dup./Combine/Series]. Press [Series]. Select [2 Sided 1 Sided] or [Book 1 Sided], and then press [OK]. If you specified [2 Sided 1 Sided], you can specify the orientation. • Press the [ ] key after all originals have been scanned. •...
  • Page 385 Advanced Copier Functions Metric version BAT134S Inch version BAT101S There are six types of Booklet/Magazine. 1 Sided Booklet Make copies in page order for a folded booklet as shown. BAT105S 1. Open to left 2. Open to right 2 Sided Booklet Make 2-sided originals to copies in page order for a folded booklet as shown.
  • Page 386 3. Advanced Copying 1 Sided Magazine Copies two or more originals to make copies in page order when they are folded and stacked. BAT107S 1. Open to left 2. Open to right 2 Sided Magazine Copies two or more originals of 2-sided to make copies in page order when they are folded and stacked.
  • Page 387 Advanced Copier Functions Front & Back 2 Sided Copies each two-page spread original as it is onto both sides of a sheet. BAS110S How to fold and unfold copies to make a booklet Fold a copy along the centerline, and open. BAT111S 1.
  • Page 388 3. Advanced Copying Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]), or select a book type from [Book 2 Sided] and [Front&Back 2 Sided]. If you specified [2 Sided] for the original, [Book 2 sided], or [Front&Back 2 sided], you can specify the orientation of originals or copies.

  • Page 389: Covers

    Advanced Copier Functions Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. • Before using this function, select the tray for covers under Cover Sheet Tray in User Tools. For details, see “System Settings”, General Settings Guide.
  • Page 390 3. Advanced Copying BCU019S • Blank BCU020S Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the cover sheet, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. • The cover sheet should be the same size and orientation as the main sheets. •...

  • Page 391: Designate

    Advanced Copier Functions Designate Use this function to have certain pages of your original copied onto designation sheets or to insert a designation sheet for each page specified. • Copy BAS118S • Blank BAS119S • Before using this function, select the tray for designation sheets under Slip Sheet Tray in User Tools. For details, see “System Settings”, General Settings Guide.

  • Page 392: Chapters

    3. Advanced Copying Press [Designate / Chapter]. Select [Designate: Copy] or [Designate: Blank]. Press the key to select the chapter number. To select pages 11 to 20 (chapter), press [11-20]. Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key.
  • Page 393 Advanced Copier Functions • Before selecting this function, press [Dup./Combine/Series] and then select [1 Sided 2 Sided] or [Combine]. • This function can be used only when you use the Duplex (1 Sided 2 Sided) or Combine function. Press [Cover/Slip Sheet]. Press [Designate / Chapter].

  • Page 394: Slip Sheets

    3. Advanced Copying Slip Sheets Every time an original page changes, a slip sheet is inserted. You can also print on the inserted slip sheet. Since a slip sheet is inserted for every page, you can protect printed surfaces. This function is useful in copying OHP transparencies.
  • Page 395 Advanced Copier Functions Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. When copying onto OHP transparencies, use the bypass tray. •...
  • Page 396 3. Advanced Copying...

  • Page 397: Document Server

    4. Document Server The Document Server enables you to store documents on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used. Copier functions •...

  • Page 398: Document Server Display

    4. Document Server Document Server Display Explains the screens and icons displayed in the Document Server function. Document Server initial display BCU040S 1. Displays operational status and messages. 2. Displays the title of the current screen. 3. Displays the numbers of originals stored into the memory, copies set, and copies made. 4.

  • Page 399: Simplified Display

    Document Server Display • All the stored documents may not be displayed depending on the security function specified. Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.

  • Page 400: Preview Display

    4. Document Server Simplified Document Server Screen BCU041S 1. [Key Color] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial display, press the [Simplified Display] key again. •...
  • Page 401 Document Server Display Preview Display BCU042S 1. [ ][ ][ ][ ] Moves the display area in the direction indicated by the arrow. 2. [Zoom Out], [Zoom In] Scales the displayed page down or up. 3. [Exit] Closes the preview display. 4.

  • Page 402: Using The Document Server

    4. Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. • Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
  • Page 403 Using the Document Server Press the [Document Server] key. BCU043S Press [Scan Original]. Enter a user name, file name, and password, if necessary. When not changing a file name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the [Start] key.
  • Page 404 4. Document Server • If you do not want stored documents to be automatically deleted, select [Off] in Auto Delete File in Document Server before storing a document. If you select [On] later, data stored after will be automatically deleted. •...

  • Page 405: Specifying A Password

    Using the Document Server Press [File Name]. The soft keyboard appears. Press [Delete All] to delete the document name to be automatically set. Pressing [Backspace] allows you to delete up to any desired position. Enter a document name, and then press [OK]. •...

  • Page 406: Changing The User Name Of A Stored Document

    4. Document Server Enter a password with the number keys, and then press [OK]. You can use four to eight digits for the password. For double-check, enter the password again, and then press [OK]. Changing the User Name of a Stored Document You can change the user name for a stored document.

  • Page 407: Changing The File Name Of A Stored Document

    Using the Document Server Press [Change User Name]. Enter a new user name, and then press [OK]. Press [OK]. • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.

  • Page 408: Changing The Password Of A Stored Document

    4. Document Server • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • For details about how to enter text, see “Entering Text”, About This Machine. Changing the Password of a Stored Document You can change the password of a stored document.

  • Page 409: Searching For Stored Documents

    Using the Document Server Select the document whose details are to be displayed. If a password is set, enter it, and then press [OK]. Press [Details]. Details of the document will be displayed. • If you have selected two or more documents, press [ ] or [ ] to view their information. •...
  • Page 410 4. Document Server • DeskTopBinder Lite enables searching and reordering of stored documents from computers. • For details about DeskTopBinder Lite, see Instruction Manual and Help of DeskTopBinder Lite. Searching by file name Searches for stored documents by file name. Press [File Name].

  • Page 411: Printing Stored Documents

    Using the Document Server Press [User Name]. When specifying a registered user name, select it. When the user name is not registered, press [Manual Entry], and then enter it from the input screen to be displayed. Then press [OK]. Press [OK]. User names that match completely from the starting character will be searched and displayed on the screen.
  • Page 412 4. Document Server When specifying printing conditions, press [To Printing Screen]. The printing condition screen will appear. The user name, file name, and printing order of the document will be displayed. Enter the number of print copies with the number keys. The maximum quantity that can be set is 999.

  • Page 413: Interrupting A Print Job

    Using the Document Server • When two or more documents are specified, the printing conditions are stored on the first document but not on the succeeding documents. • Following settings are available for the printing conditions. For respective printing results, see “Basic Copying”...

  • Page 414: Sample Print

    4. Document Server • This function can be used only when the Sort function is selected in the printing conditions. Press the [Clear/Stop] key. Press [Change Quantity]. Enter the number of sets anew with the number keys. Press the [ ] key. Press [Continue].

  • Page 415: Printing The First Page

    Using the Document Server If a password is set, enter it, and then press [OK]. Press the [Sample Copy] key. Only one set will be printed. Press [Continue]. Printing will be resumed. • To cancel the printing, press [Suspend]. The print screen will appear, enabling to set another item. Printing the first page In order to confirm the print results, you can print the first page alone of the document selected on the Select File screen.
  • Page 416 4. Document Server Specify the page to be printed with the number keys, and then press [ ]. Press the [Start] key. • To change the value you entered, press the key you want to change, and then enter a new value. Printing a specified range You can print the pages in the specified range alone of the document selected on the Select File screen.

  • Page 417: Deleting A Stored Document

    Using the Document Server Deleting a Stored Document Deletes a stored document. • The Document Server can store up to 3000 documents. As the number of stored documents reaches 3000, storing of a new document becomes unavailable. Thus, you should delete unnecessary documents as much as practicable.

  • Page 418: Displaying Stored Documents With Web Image Monitor

    4. Document Server Displaying Stored Documents with Web Image Monitor You can display stored documents in the Document Server on the computer screen with Web Image Monitor. Start a Web browser. Enter “http:// (IPv4 address, IPv6 address or host name of this machine) /” in the address bar.
  • Page 419 Using the Document Server Click [Document Server]. The list of documents in the Document Server will be displayed. Click of the document you want to download. Select [PDF] or [Multi-page TIFF] for the file format. The data will be downloaded. Click [OK].
  • Page 420 4. Document Server...

  • Page 421: Appendix

    5. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in. : These modes cannot be used together.
  • Page 422 5. Appendix *2 2 Sided 1 Sided with Covers or Designate *3 Designate with Magazine *4 Covers with Date Stamp (If a HDD is not installed) *5 Front & Back 2 Sided with Store File *6 Rotate Sort with Covers, Designate, Staple, Punch, or Copying from the Bypass Tray *7 Staple: Top 2 with Punch: Left, Staple: Top 1 with Punch: Top...

  • Page 423: Supplementary Information

    Supplementary Information Supplementary Information Describes the detailed specifications of the respective functions. Batch mode • You cannot switch between 1-sided and 2-sided originals during copying. Mixed Sizes mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted.
  • Page 424 5. Appendix 93%: - 82%: B4 JIS A4, 8 × 13 75%: B4 JIS 8 × 13 71% (Area ratio times): A3 A4, A4 65%: A3 8 × 13 50% (Area ratio times): A3 A5, 8 × 13 25%: - •...
  • Page 425 Supplementary Information • You cannot use the following copy paper with this function: • Paper smaller than A5, 5 × 8 • Translucent paper • Label paper (adhesive labels) • OHP transparencies • Paper thicker than 169 g/m , 45.5 lb. •...
  • Page 426 5. Appendix B4 JIS, 8 × 14 or larger: 250 sheets (125 sheets when the optional bridge unit is installed.) • Internal tray 2 125 sheets • 1000-sheet finisher (Upper tray) A4, 8 × 11 or smaller: 250 sheets B4 JIS, 8 ×...
  • Page 427 Supplementary Information 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 × 14 , 8 × 13 , 8 × 13 , 8 × 10 , 8 × 10 × 10 × 8 , 12 × 18 , 11 × 15 , 11 ×...
  • Page 428 5. Appendix • 11 × 17 and 8 × 11 • Paper sizes and orientation that can be used in the Staple function and the stapler capacity are as follows: (paper weight: 80 g/m , 20 lb.) • 1000-sheet finisher B4 JIS, 8 ×...
  • Page 429 Supplementary Information In Mixed Sizes mode (A3 and A4 , B4 JIS and B5 JIS , 11 × 17 and 8 × 11 ): 2 to 30-leaf binding...50 copies • Booklet finisher A4 , 8 × 11 : 2 to 12-leaf binding...150 copies, 13 to 50-leaf binding...150 to 40 copies A4 , B5 JIS ×...
  • Page 430 5. Appendix • 2 and 4 holes type (2 holes) : A3 to A5, 11 × 17 to 5 × 8 : A4 to A5, 8 × 11, 5 × 8 • 2 and 4 holes type (4 holes) : A3, B4 JIS, 11 × 17 : A4, B5 JIS, 8 ×...
  • Page 431 Supplementary Information BCU045S • With the Magazine or Booklet function BCU046S Page Numbering • When Page Numbering is used with the Combine, Magazine, or Booklet function, page numbers are printed as follows: • Per Original is selected in Page Numbering in Combine: With 1 Sided/2 Sided using the Combine function BAT152S With the Magazine or Booklet function...
  • Page 432 5. Appendix BAT123S • If you combine this function with the Duplex (Top to Top) function and select [P1,P2...] or [1/5,2/5...], page numbers on the back are printed as follows: BAT153S 1. Front 2. Back Margin Adjustment • If you set a binding margin that is too wide, part of the image may not be copied. •...
  • Page 433 Supplementary Information • If the orientation of originals is different from that of the copy paper, the machine will automatically rotate the image by 90° to make copies properly. • You cannot copy with originals different in size and orientation. •...

  • Page 434: User Tools Menu (Copier / Document Server Features)

    5. Appendix User Tools Menu (Copier / Document Server Features) This section describes items that can be specified on the Copier / Document Server Features screen. The Copier / Document Server Features screen can be displayed by pressing the [User Tools/Counter] key. For details about how to set up these items, see General Settings Guide.
  • Page 435 User Tools Menu (Copier / Document Server Features) Item Description Customize Function: You can assign up to six frequently-used functions to Document Server Document Server Storage Storage keys. Reproduction Ratio Item Description Shortcut Reduce/Enlarge You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display.
  • Page 436 5. Appendix Item Description Erase Original Shadow in In Combine mode, you can specify whether to erase a 3 mm, 0.1 inch Combine boundary margin around all four edges of each original. Erase Center Width Specify the width of the erased center margins with this function. Front Cover Copy in You can make a combined copy on the front cover sheet when you Combine...
  • Page 437 User Tools Menu (Copier / Document Server Features) Item Description Program / Delete Stamp You can register, change, or delete user stamps. Stamp Format: 1 to 4 Specify how each of registered User Stamps 1 to 4 is printed. Date Stamp Format You can select the date format for Date Stamp mode.

  • Page 438: Input / Output

    5. Appendix Input / Output Item Description Switch to Batch You can select to have Batch mode or SADF mode displayed when you press [Special Original]. SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been fed.

  • Page 439: Index

    INDEX Custom size paper..........ADF............17, 18, 25 Administrator Tools..........Date..............Auto Image Density..........Date format............Auto Paper Select........18, 92, 93 Date Stamp..........109, 178 Auto Reduce/Enlarge......3, 46, 172 Default settings............Deleting a stored document....... Deleting a stored program........Back Cover..........
  • Page 440 Original weight............Originals..............Holding jobs............How to read this manual........Page Numbering........112, 179 Pale................. Image density............Photo............... Image position of Combine........Placing originals..........17, 22 Image Repeat..........125, 180 Placing originals in the ADF........Initial display........8, 15, 84, 146 Placing originals of different sizes......
  • Page 441 Sample Copy............Two-Sided Combine......... 3, 56 Sample Print............Saving paper............Unreadable orientation........Scanner functions..........User Stamp........... 14, 105, 108 Searching by file name........Searching by user name........Searching for stored documents......Web Image Monitor........... Selecting a preset ratio......... What you can do with this machine....... Selecting copy paper........
  • Page 442 MEMO...
  • Page 443 MEMO...
  • Page 444 MEMO D012-7652...
  • Page 445 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. means STAND BY. Trademarks ® Windows is a registered trademark of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
  • Page 446 Type for 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type for 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B D012-7652...
  • Page 447 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 448 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 449 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 450 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
  • Page 451 7. If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 452 10. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.
  • Page 453 other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the...

  • Page 454: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
  • Page 455 TABLE OF CONTENTS Manuals for This Machine..........................1 NOTICE................................3 Important Safety Instructions..........................6 Caution................................6 How to Read This Manual..........................14 Symbols................................14 Names of Major Functions..........................14 Reading the Display............................15 Reading the Display Panel and Using Keys....................15 Simplified Display............................18 1. Transmission Transmission Modes............................19 Selecting Type of Transmission........................20 Memory Transmission..........................22 Immediate Transmission..........................27 Displaying Confirmation of Transmission....................29...
  • Page 456 Acceptable Original Sizes..........................50 Paper Size and Scanned Area........................50 Types of Original whose Sizes are Difficult to Detect................53 Transmission with Image Rotation.......................54 Stamp................................54 Checking the Content of a Scanned Original (Preview Before Transmission)........56 Scan Settings..............................59 Scan Type..............................59 Resolution..............................61 Scan Size..............................63 Density (Contrast)............................69 Mixing Scan Settings for a Multiple Page Original..................71 Changing the Line Port.............................73 Simultaneous Broadcast Using Multiple Line Ports..................75...
  • Page 457 Search by Folder Destination........................119 Search Using Advanced Search......................122 Search by Registration Number.......................124 On Hook Dial..............................127 Manual Dial..............................129 Sender Settings..............................131 Advanced Features............................134 Setting SUB Codes for Transmission......................134 Setting SEP Codes for Reception......................137 SEP Code RX Reserve Report........................140 SEP Code RX Result Report........................141 Canceling a Transmission..........................142 Before the Original Is Scanned........................142 While the Original Is Being Scanned......................142...
  • Page 458 SEP Code Reception..........................175 Fax Header Print............................176 3. Reception Types of Reception............................179 Immediate Reception..........................179 Memory Reception............................180 Substitute Reception..........................180 Reception Modes............................184 Manual Reception.............................184 Auto Reception............................184 Switching the Reception Mode........................185 Receiving E-mail.............................186 Receiving Internet Fax Documents......................187 Mail to Print..............................190 Reception Functions............................192 Routing Received Documents........................192 Transferring Received Documents......................193 Forwarding Received Documents......................194 SMTP Reception of E-mail........................195...
  • Page 459 Where Incoming Documents Are Delivered - Output Tray..............207 4. Changing/Confirming Communication Information Changing the Settings of Files in Memory....................209 Deleting a Destination from a Broadcast....................209 Adding a Destination..........................211 Changing the Transmission Time......................214 Changing the SMTP Server Setting......................216 Printing a File from Memory..........................220 Printing a List of Files in Memory (Print TX File List)..................222 Resending a File.............................224 Checking the Transmission Result (Transmission File Status)..............226...
  • Page 460 Confidential File Report..........................251 Information Boxes............................253 Information Boxes............................253 Storing Documents in Information Boxes....................254 Printing Information Box Documents......................256 Deleting Information Box Documents......................257 5. Storing a Document Sending a Stored File............................259 Storing a Document...........................260 Sending Stored Documents........................264 Printing Stored Documents........................269 Changing Stored Document Information....................271 Deleting a Stored Document........................275 6.
  • Page 461 Delivering Files Received by Fax........................302 7. Appendix Checking the Memory Status........................303 Programs................................304 Registering and Changing Keystroke Programs..................304 Deleting a Program...........................307 Using a Program............................308 Optional Equipment............................310 Expansion Memory (28MB: DIMM).......................310 Handset..............................310 Extra G3 Interface Unit..........................310 Specifications..............................311 Specifications Required for the Internet Fax Destination Machines............314 Maximum Values............................316 Function List..............................319 INDEX...

  • Page 462: Names Of Major Functions

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 463: Reading The Display

    Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the [Facsimile] or [Clear Modes] key during operation, the standby display appears. •...

  • Page 464: Initial Display

    Initial Display BDC004S 1. Displays the date, time, and machine status. Displays the name, facsimile number of the destination, and the size of the original when transmitting. When user authentication is set, a login user name appears. 2. Allows you to send or print the documents stored in the Document Server. 3.
  • Page 465 12. Allows you to check the scanned original before sending it. 13. Allows you to search for a destination by destination name, fax number, e-mail address or registration number. For details about a destination search, see “Searching for a Destination in the Address Book”. 14.

  • Page 466: Simplified Display

    • p.259 "Sending a Stored File" • p.303 "Checking the Memory Status" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.

  • Page 467: Transmission

    1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: Memory Transmission and Immediate Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents.

  • Page 468: Selecting Type Of Transmission

    1. Transmission • You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or whenever the [Clear Modes] key is pressed. See “Setting Transmission Function Defaults”. • p.25 "Parallel Memory Transmission" •...
  • Page 469 Transmission Modes When sending to an e-mail destination Press [E-mail] to switch the type of transmission to e-mail. When sending to a folder destination Press [Folder] to switch the type of transmission to folder. • For details about each transmission type, see “IP-Fax Functions”, “Internet Fax Functions”, and “Sending to E-mail/Folder Destinations”.

  • Page 470: Memory Transmission

    1. Transmission • p.41 "Sending to E-mail/Folder Destinations" Memory Transmission Memory Transmission mode has standard fax, Internet Fax, IP-Fax, e-mail transmission, and folder transmission. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.
  • Page 471 Transmission Modes Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”. When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations.
  • Page 472 1. Transmission • If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible. • For the maximum values of the following items, see “Maximum Values”. • Number of documents you can store in memory for Memory Transmission •...

  • Page 473: Parallel Memory Transmission

    Transmission Modes Press the [ ] key. The machine dials the destination and starts transmission. Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly.

  • Page 474: Broadcasting Sequence

    1. Transmission • If there are a large number of files stored in memory, documents might not be sent in the order they were scanned. Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report.

  • Page 475: Immediate Transmission

    Transmission Modes • To avoid accidentally specifying multiple destinations, you can disable broadcasting. You cannot specify group destinations if you disable broadcasting. You can specify only one address at a time. For details about how to disable broadcasting, contact your service representative. •...
  • Page 476 1. Transmission Select the scan settings you require. For details about the scan settings, see “Scan Settings”. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”.

  • Page 477: Displaying Confirmation Of Transmission

    Transmission Modes Specify a destination. Make the scan settings you require. Press the [Start] key. The machine dials the destination. Place the next original on the exposure glass within 10 seconds when you send multiple originals, and then repeat steps 4 and 5. Repeat this step for each page.
  • Page 478 1. Transmission After checking the settings on the display, press [Exit].

  • Page 479: Ip-Fax Functions

    IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
  • Page 480 1. Transmission BBB015S • To use this function, the optional HDD unit and printer/scanner functions are required. • To use IP-Fax functions, this machine must be connected to a LAN and its IP-Fax settings correctly specified under Initial Settings in the Facsimile Features menu. For details about these settings, see “Facsimile Features”, General Settings Guide.

  • Page 481: Terminology

    IP-Fax Functions • IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. • SIP allows you to transmit and receive documents over an IPv6 network. • For details about H.323 Settings, SIP Settings, or Program / Change / Delete Gateway, see “Facsimile Features”, General Settings Guide.

  • Page 482: Notes On Using Ip-Fax

    1. Transmission Notes on Using IP-Fax This section describes notes on using IP-Fax. • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.

  • Page 483: Internet Fax Functions

    Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address (Internet Fax destination).

  • Page 484: Notes On Using Internet Fax

    1. Transmission • Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, set whether or not to bypass the SMTP server on the standby display. For details about using this function, see “Bypassing the SMTP server”.

  • Page 485: Functions Not Available By Internet Fax Transmission

    Internet Fax Functions • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.

  • Page 486: Functions Not Available By Internet Fax Reception

    1. Transmission Functions Not Available by Internet Fax Reception This section tells you which functions are not available for Internet Fax reception. The following functions are available for standard fax reception, but not for Internet Faxing: • Memory Lock Reception •...

  • Page 487: E-Mail Encryption

    Internet Fax Functions • Use Web Image Monitor to manually program a receiver's reception capability information. For details about programming receiver's information, see “Programming Destination Information from Web Browser”. • If you use Internet Fax transmission, you can send documents to multiple destinations at once. However, if you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order.
  • Page 488 1. Transmission • Encrypted e-mail cannot be broadcasted. When specifying multiple destinations, broadcasted documents are sent one by one in the order in which the destinations were specified. • This machine cannot receive e-mails encrypted with S/MIME. When configuring the S/MIME encryption settings, you should confirm that the receiver can receive S/MIME-encrypted e-mail.

  • Page 489: Sending To E-Mail/Folder Destinations

    Sending to E-mail/Folder Destinations Sending to E-mail/Folder Destinations This machine uses its fax function to send scanned documents over the network to computers. Specify an e-mail address or the path to the destination folder. You can send the same document to an e-mail destination, folder destination, fax number, IP-Fax destination, and Internet Fax destination simultaneously.

  • Page 490: Functions Not Available For Folder Transmission

    1. Transmission • JBIG Transmission • ECM (Error Correction Mode) Functions Not Available for Folder Transmission This section tells you which functions are not available for folder transmission. The following functions are available for standard fax transmission, but not for folder transmission: •...
  • Page 491 Sending to E-mail/Folder Destinations • The encryption method of this machine is S/MIME. For details about S/MIME, ask the administrator. • If you specify “Encrypt All” in Web Image Monitor's Address Book settings, all e-mail is forwarded and routed in encrypted form, regardless of the encryption settings specified on the Facsimile Features menu.

  • Page 492: Placing Originals

    1. Transmission Placing Originals Place the original on the exposure glass or the optional ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass See “Placing Originals on the Exposure Glass” in “Placing Originals”, Copy/Document Server Reference.
  • Page 493 Placing Originals • Originals that are clipped or creased cannot be scanned using the ADF. For details about originals that are not recommended for the ADF, see “Originals”, Copy/Document Server Reference. • To scan multiple originals using the Auto Document Feeder (ADF), set originals in a stack. •...

  • Page 494: Setting The Original Orientation

    1. Transmission • p.50 "Paper Size and Scanned Area" • p.53 "Types of Original whose Sizes are Difficult to Detect" • p.54 "Transmission with Image Rotation" • p.63 "Scan Size" Setting the Original Orientation To preview scanned originals or documents using Document Server, configure the “Original Orientation” setting to display the top/bottom orientation of the original correctly in the preview.

  • Page 495: Scanning Two-Sided Originals

    Placing Originals Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original position”...
  • Page 496 1. Transmission Press [Original Feed Type]. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ Make sure that the specified original orientation matches the orientation of originals loaded in the ADF. Press [2 Sided Original].
  • Page 497 Placing Originals Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step 4. Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].

  • Page 498: Acceptable Original Sizes

    1. Transmission Acceptable Original Sizes This section describes the size and thickness limitations that apply to originals placed on the exposure glass or the ADF. Maximum number Paper Where original is set Acceptable original size of sheets thickness Exposure glass Up to A3 (297 ×...
  • Page 499 Placing Originals • Maximum scan area The following shows the maximum scan area: 297 × 432 mm, 11 × 17 inches (W × L) BBB026S The machine detects paper sizes in the following ways: Metric Version BDC002S Inch Version BDC003S ×...
  • Page 500 1. Transmission • p.63 "Scan Size" When placing an original into the ADF This section explains how to place an original into the ADF. • Maximum scan area The following shows the maximum scan area: Memory Transmission: 297 × 1200 mm/11 × 47 inches (W × L) Immediate Transmission: 297 ×...

  • Page 501: Types Of Original Whose Sizes Are Difficult To Detect

    Placing Originals Inch Version Length 11.5-12.6 -9.4 inches 9.4-11.5 inches 12.6 inches- inches -5.4 inches × 8 × 8 × 8 × 8 5.4-7.5 inches × 8 × 10 × 10 × 10 7.5-9.1 inches × 8 × 11 × 14 Width 9.1-10.4 inches 10 ×...

  • Page 502: Transmission With Image Rotation

    1. Transmission Metric Version Where original is × B5 JIS B6 JIS B4 JIS placed 13 (F4) Exposure glass Auto Auto Auto Auto Auto × × detect detect detect detect detect Auto Auto Auto Auto Auto Auto Auto detect detect detect detect detect...
  • Page 503 Placing Originals BDC001S • To use this function, the optional ADF is required. Stamp only works when scanning from the ADF. Place the original, and then select the scan settings you require. Press [Original Feed Type]. Press [Stamp]. To cancel the stamp, press [Stamp] again before pressing [OK]. Press [OK].

  • Page 504: Checking The Content Of A Scanned Original (Preview Before Transmission)

    1. Transmission • This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission. • When the stamp starts getting lighter, replace the cartridge. For details, see “Replacing the Stamp Cartridge”, Troubleshooting.
  • Page 505 Placing Originals For details about the setting, see “Setting the Original Orientation”. Press [Preview]. Specify the destination, and then press the [Start] key. BDE013S The machine starts to scan the original. When scanning ends, a preview is displayed. If you want to cancel a preview, press [Cancel]. Check the preview.
  • Page 506 1. Transmission Press [Send]. Transmission starts. To cancel the transmission, press [Cancel Sending]. After transmission, the standby display appears. • You can have the machine select Preview Before Transmission right after the power is turned on or whenever the [Clear Modes] key is pressed. For details, see “Setting Transmission Function Defaults”. •...

  • Page 507: Scan Settings

    Scan Settings Scan Settings You can configure the scan settings according to the original you are scanning. You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has four settings that you can adjust to help you transmit the document with the best possible image quality.
  • Page 508 1. Transmission Press [Scan Settings]. Make sure that [Scan Type] is selected. Select the scan type you require, and then press [OK]. • If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected.

  • Page 509: Resolution

    Scan Settings • p.69 "Density (Contrast)" • p.152 "Setting Transmission Function Defaults" JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. • This function is not available with a transmission to Internet Fax destination, e-mail destination, and folder destination.
  • Page 510 1. Transmission Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK]. • If you install the optional expansion memory, “Super Fine” appears in the Resolution screen. • If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.

  • Page 511: Scan Size

    Scan Settings • You can set the resolution type that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed. See “Setting Transmission Function Defaults”. • When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you have specified “Super Fine”.
  • Page 512 1. Transmission Press [Scan Size]. Make sure that [Auto Detect] is selected. If it is not, press [Auto Detect]. Press [OK]. "Auto Detect" appears above [Scan Settings]. • For details about an original the machine cannot detect its size correctly, see “Types of Original whose Sizes are Difficult to Detect”.
  • Page 513 Scan Settings Regular The placed original is scanned according to specified standard size regardless of actual size. The sizes that can be specified are A4 , B4 JIS , A3 , 8 × 11 × 14 , and 11 × 17 Press [Scan Settings].
  • Page 514 1. Transmission Press [OK]. The selected size appears above [Scan Settings]. To cancel the selected scan size, select [Auto Detect] before pressing [OK]. Area Only the area in the specified size is scanned regardless of the actual size of a placed original. •...

  • Page 515: Mixed Original Sizes

    Scan Settings Press [Scan Size]. Press [Area 1] or [Area 2]. Press [OK]. The specified size appears above [Scan Settings]. To cancel the selected scan size, select [Auto Detect] before pressing [OK]. Mixed Original Sizes You can send the different size of originals simultaneously. Select this to individually scan the size of originals loaded into the optional ADF.
  • Page 516 1. Transmission • The sizes of the originals that can be placed in this mode are as follows: • Metric Version: A3 , B4 JIS , A4 , B5 JIS • Inch Version: 11 × 17 , 8 × 14 , 8 ×...

  • Page 517: Density (Contrast)

    Scan Settings Press [Mixed Original Sizes]. Press [OK]. "Auto Detect: Mixed Sizes" appears above [Scan Settings]. To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK]. • When using Mixed Original Sizes, the machine sends the originals by Memory Transmission. •...

  • Page 518: Manual Density

    1. Transmission Auto Density The appropriate density setting for the original is automatically selected. 1. Make sure that [Auto Density] is selected. Manual Density Use manual density to set density manually. You can select one of seven density levels. 1. If [Auto Density] is selected, press [Auto Density] to turn it off. 2.

  • Page 519: Mixing Scan Settings For A Multiple Page Original

    Scan Settings • Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto Density] to be selected. • You can set the density that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed.
  • Page 520 1. Transmission Adjust the settings for each page before you press the [Start] key. When placing originals in the Auto Document Feeder (ADF) 1. Check which pages you want to scan with different settings. 2. Make the scan settings before the page you want to change the settings for starts being scanned. Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation.

  • Page 521: Changing The Line Port

    Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. •...
  • Page 522 1. Transmission specify “Enable H.323” and “H.323 Settings”. For details about these settings, see “Facsimile Features”, General Settings Guide. Ask your administrator whether you should select “SIP” or “H.323” as the protocol. Press [Select Line]. Select the line you want to use. If you select “G3 Auto”, the machine will use any available line.

  • Page 523: Simultaneous Broadcast Using Multiple Line Ports

    Changing the Line Port Press [OK]. The standby display appears. • When you install the extra G3 interface unit, you can specify the line port home position. See “Setting Transmission Function Defaults”. • When sending a fax, you can select the line port if dialing with the number keys. •...
  • Page 524 1. Transmission BBB029S • A maximum of three simultaneous transmissions (including LAN) are possible. • When using the optional extra G3 interface unit, if you set the line selection as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy. This increases efficiency. •...

  • Page 525: Specifying A Destination

    Specifying a Destination Specifying a Destination This section explains how to specify a destination. Fax numbers, Internet Fax destinations, IP-Fax destinations, e-mail destinations, and folder destinations can be specified. • The display shows the percentage of free memory space for storing originals. Since destinations are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

  • Page 526: Entering A Pause

    1. Transmission • If the optional extra G3 interface unit is installed, select the line you want to use before pressing the [Start] key. For details about selecting a line, see “Changing the Line Port”. • Press [Prg. Dest.] after entering the fax number to store the fax number in the destination list. For details about storing numbers you entered, see “Registering Entered Destinations to the Address Book”.

  • Page 527: Entering A Tone

    Specifying a Destination • You can also program numbers including pauses in the destination list. Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals.

  • Page 528: Re-Entering A Fax Number To Confirm Destination

    1. Transmission Re-entering a fax number to confirm destination Enter the fax number again to confirm the destination is correct. Transmission is disabled if the confirmation fax number does not match the first fax number. This function helps prevent users accidentally sending faxes to the wrong destination. If you want to enable this function, contact your service representative.

  • Page 529: Sending By Ip-Fax

    Specifying a Destination Enter the fax number again, and then press [OK]. The destination is specified. Press the [Start] key. Transmission starts. After transmission, the standby display appears. • If the "Entered destination is not correct." message appears, press [Exit] and check the fax number again, and then repeat the procedure from step 1.
  • Page 530 1. Transmission • Specify the protocol to be used in [Select Line] in advance. For details about selecting a protocol, see “Changing the Line Port”. Make sure that [Fax] is selected. Press [Manual Entry]. Enter the IP-Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All].
  • Page 531 Specifying a Destination Specify the next destination. To add another destination, repeat steps 4 and 5. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

  • Page 532: Regarding Ip-Fax Destinations

    1. Transmission • p.109 "Registering Entered Destinations to the Address Book" • p.316 "Maximum Values" Regarding IP-Fax destinations The IP-Fax destination details that you must specify vary depending on the machine's configuration and the configuration of the network to which it is connected. Depending on this machine's configuration, specify the IP-Fax destination as follows: When not using a gatekeeper/SIP server •...

  • Page 533: Sending By Internet Fax

    Specifying a Destination • To send to an IP-Fax destination, depending on the receiver's network configuration, you might have to specify the IPv4 address and port number of the receiving machine. For example, if the receiver's IPv4 address is “192.168.1.10” and the port number is “2100”, specify “192.168.1.10:2100”. Similarly, if the receiver's IPv6 address is “fe80::0123:4567:89ab:cdef”...
  • Page 534 1. Transmission • Internet Fax is performed using Memory Transmission, which automatically starts transmission after storing documents in memory. If you switch the type of transmission to Internet Fax while the machine is in Immediate Transmission mode, the transmission mode is automatically switched to Memory Transmission.
  • Page 535 Specifying a Destination To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK]. To add a destination, press [Add]. Specify the next destination. To add another destination, repeat steps 5 and 6. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder.
  • Page 536 1. Transmission • If you press [Prg. Dest.], you can register an entered destination in the destination list. For details about programming destinations, see “Registering Entered Destinations to the Address Book”. • For the maximum number of digits that can be included in a destination, see “Maximum Values”. •...
  • Page 537 Specifying a Destination • be compatible with Internet Fax • be connected to the same LAN as this machine • support SMTP reception and have its reception protocol set to SMTP • SMTP authentication set on the other party's fax machine is disabled when Internet Fax is transmitted using this function.
  • Page 538 1. Transmission Press [SMTP]. Press [No]. Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.

  • Page 539: Sending An E-Mail

    Specifying a Destination Sending an E-mail This section explains how to send a document to a computer by specifying an e-mail address. To use e-mail transmission, specify the e-mail address in place of the fax number. • To send an e-mail, you must specify the sender. •...
  • Page 540 1. Transmission Specify the sender. For details, see “Sender Settings”. Press [Manual Entry]. Enter the e-mail destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the character correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter the e-mail address, and then press [OK].
  • Page 541 Specifying a Destination To add a destination, press [Add]. Specify the next destination. To add another destination, repeat steps 6 and 7. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key.
  • Page 542 1. Transmission • For the maximum number of digits that can be included in a destination, see “Maximum Values”. • When the sender is specified, the transmission result etc. is sent to the sender's e-mail address. • If “Auto Specify Sender Name” is set to “On” in “System Settings”, the sender is automatically specified and you can omit the procedure for specifying a sender.
  • Page 543 Specifying a Destination • support SMTP reception and have its reception protocol set to SMTP • SMTP authentication set on the other party's computer or server is disabled when e-mail is sent using this function. • If e-mail is sent from the other party using this function, even if reception fails, Error Mail Notification is not sent to the sender.

  • Page 544: Sending To Folder Destinations

    1. Transmission Press [No]. Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
  • Page 545 Specifying a Destination Press [Folder] to switch the transmission type to folder. To set the file type, press [File Type]. Select [TIFF] or [PDF], and then press [OK].
  • Page 546 1. Transmission Press the Destination key to specify a destination. Specify the next destination. To add another folder destination, press the next Destination key. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key.

  • Page 547: Using The Address Book To Specify Destinations

    Specifying a Destination Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a destination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e-mail, and folder.

  • Page 548: Specifying Group Destinations

    1. Transmission Press the [Start] key. • To check the contents of Destination keys, print the destination list using Print Address Book: Destination List under System Settings. For details about the printing method, see “System Settings”, General Settings Guide. Switching the type of title in the Address Book There are three types of titles for destination lists;...

  • Page 549: Selecting Destinations From Recent Destinations

    Specifying a Destination The destination is set and the Destination key is highlighted. To select more groups, repeat step 2. Press the [Start] key. • To view which destinations are registered in a group, print the group list using the Print Address Book: Destination List function under System Settings.
  • Page 550 1. Transmission Press [Recent]. Select the destination you want to redial to, and then press [OK]. Press the [Start] key. • You can select Internet Fax, IP-Fax, and e-mail destinations from Recent Destinations as well. • When you press [Program Dest.], you can register a selected destination in the destination list. For details about storing a destination you selected, see “Registering Entered Destinations to the Address Book”.

  • Page 551: Programming Destinations In The Address Book

    Programming Destinations in the Address Book Programming Destinations in the Address Book This section explains how to register a fax number in the Address Book. You can register fax numbers, Internet Fax destinations, e-mail destinations, IP-Fax destinations, and folder destinations in the Address Book. For details about how to register Internet Fax destinations, e-mail destinations, IP-Fax destinations, and folder destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.
  • Page 552 1. Transmission Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press [New Program]. Press [Change] under “Name”. The name entry display appears. Enter the name, and then press [OK]. Press the key for the classification you want to use under “Select Title”.

  • Page 553: Changing A Fax Destination

    Programming Destinations in the Address Book Press [Fax Dest.]. Press [Change] under “Fax Destination”. Enter the fax number using the number keys, and then press [OK]. Specify the following functions for each destination, as necessary: • Select Line: specify a line port for each destination. •...
  • Page 554 1. Transmission Press the [User Tools/Counter] key. BDE008S Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to change. Press the name key, or enter the registration number using the number keys. To change the name or key display, press [Change] under “Name”...

  • Page 555: Deleting A Fax Destination

    Programming Destinations in the Address Book Press [Fax Dest.]. Press [Change] under “Fax Destination”. Enter the new fax number using the number keys, and then press [OK]. Change the settings of “Select Line”, “Adv. Features”, “Fax Header”, and “Label Insertion”, as necessary. Press [OK].
  • Page 556 1. Transmission Press the [User Tools/Counter] key. BDE008S Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name you want to delete. Press the name key, or enter the registration number using the number keys. Press [Yes].

  • Page 557: Registering Entered Destinations To The Address Book

    Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, Internet Fax destination, IP-Fax destination, or e-mail destination to the Address Book. Press [Prg. Dest.]. Press [Names] and enter any necessary information. Press [OK].

  • Page 558: Searching For A Destination In The Address Book

    1. Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. • To search for a destination from an LDAP server, the LDAP server must be registered in advance. For details about registering LDAP servers, see “System Settings”, General Settings Guide.
  • Page 559 Searching for a Destination in the Address Book Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. If you selected an LDAP server in step 2, you cannot select [Folder]. Press [Name].
  • Page 560 1. Transmission Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [ ], [ ], [Backspace], or [Delete All], and then enter the destination name again. Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears.

  • Page 561: Search By Fax Number/Ip-Fax Destination

    Searching for a Destination in the Address Book Search by Fax Number/IP-Fax Destination This section explains how to search for a destination registered in the Address Book by fax number or IP- Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book].
  • Page 562 1. Transmission If you enter a wrong number, press [ ], [ ], [Backspace], or [Delete All], and then enter the number again. Check the fax numbers you have entered are correct, and then press [Start Search]. When the search is finished, a result appears. Select a destination.

  • Page 563: Search By Internet Fax Destination

    Searching for a Destination in the Address Book Search by Internet Fax Destination This section explains how to search for a destination registered in the Address Book by Internet Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
  • Page 564 1. Transmission Press [E-mail Address]. Enter the e-mail address (Internet Fax destination) you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.

  • Page 565: Search By E-Mail Destination

    Searching for a Destination in the Address Book Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search by E-mail Destination This section explains how to search for a destination registered in the Address Book by e-mail destination.
  • Page 566 1. Transmission Press [E-mail] to switch the transmission type to e-mail. Press [E-mail Address]. Enter the e-mail address (e-mail destination) you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.

  • Page 567: Search By Folder Destination

    Searching for a Destination in the Address Book Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears. Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination.
  • Page 568 1. Transmission Make sure that [Address Book] is selected. Press [Folder] to switch the transmission type to folder. Press [Folder Name].
  • Page 569 Searching for a Destination in the Address Book Enter the folder name you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.

  • Page 570: Search Using Advanced Search

    1. Transmission Search Using Advanced Search This section explains how to search for a destination registered in the Address Book by specifying search criteria. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
  • Page 571 Searching for a Destination in the Address Book Press [Advanced Search]. Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, Fax Destination, E-mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name.

  • Page 572: Search By Registration Number

    1. Transmission Example: When searching for “ABC”, enter “ABC”. • [Include one Word]: Search for strings that include the specified character. Example: When searching for “ABC”, enter “A”, “B”, or “C”. • [Exclude Words]: Search for strings that do not include the specified character. Example: When searching for “ABC”, enter “D”.
  • Page 573 Searching for a Destination in the Address Book Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. Press [Reg. No.]. The registration number entry display appears. Enter a registration number using the number keys, and then press [ ]. While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number.
  • Page 574 1. Transmission • If the "Cannot find the specified Registration No." message appears, the specified registration number or selected type of transmission is wrong or does not exist. Press [Exit], check the registration number again, and then follow the procedure from step 1 or 3.

  • Page 575: On Hook Dial

    On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. • This function is not available for the extra G3 line, Internet Fax, IP-Fax, and transmission to e-mail/ folder destinations.
  • Page 576 1. Transmission • This function is unavailable in some countries. • To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”. • Press [Vol...] to display the Adjust Sound Volume screen, and then press [Louder] or [Lower] to adjust the volume of the on-hook sound.

  • Page 577: Manual Dial

    Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial. If you hear a voice at the other end, continue conversation as normal. • The optional handset or an external telephone is required. •...
  • Page 578 1. Transmission • When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the optional handset or the handset of the external telephone. You must first press the operation switch to turn on the machine. •...

  • Page 579: Sender Settings

    Sender Settings Sender Settings Select a user that you want to specify as a sender. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
  • Page 580 1. Transmission To search for a sender from the Address Book, press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report.
  • Page 581 Sender Settings Press [OK]. The standby display appears. To check the settings, press [Sender Name]. Specify the destination, and then press the [Start] key. • You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine.

  • Page 582: Advanced Features

    1. Transmission Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission This section explains how to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, , and spaces.
  • Page 583 Advanced Features Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
  • Page 584 1. Transmission Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].

  • Page 585: Setting A Password

    Advanced Features Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password. •...
  • Page 586 1. Transmission Press [TX Mode]. Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination.
  • Page 587 Advanced Features Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code]. Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK].

  • Page 588: Entering A Password

    1. Transmission • The SEP Code is printed on lists and reports. • p.175 "SEP Code Reception" • p.304 "Registering and Changing Keystroke Programs" • p.316 "Maximum Values" Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. •...

  • Page 589: Sep Code Rx Result Report

    Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception.

  • Page 590: Canceling A Transmission

    1. Transmission Canceling a Transmission This section explains how to cancel a fax transmission. • Remember that the Communicating indicator turns off almost immediately when an Internet Fax, e- mail transmission, or folder transmission is being executed. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key.

  • Page 591: While The Original Is Being Transmitted

    Canceling a Transmission Press the [Clear/Stop] key. BDE010S The machine stops scanning. • Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted This section explains how to cancel a transmission while the Communicating indicator is lit. Press the [Clear/Stop] key.
  • Page 592 1. Transmission Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. There are cases when a destination may not be selected as the destination appears as “ ”, depending on the security settings.

  • Page 593: Before The Transmission Is Started

    Canceling a Transmission Press [Exit]. After pressing [Check / Stop Transmission File] under [Change TX / Info] in step 1, press [Exit] twice. The standby display appears. • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure.
  • Page 594 1. Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. The list of stored files being transmitted or waiting for transmission appears. To display only the files being sent, press [Files under TX]. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it.
  • Page 595 Canceling a Transmission Press [Stop Transmission]. Press [OK]. To cancel another file, repeat steps 3 through 5. To cancel stopping transmission, press [Cancel]. Press [Exit] twice. The standby display appears. • To delete some destinations from a broadcast, see “Deleting a Destination from a Broadcast”. •...
  • Page 596 1. Transmission • If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. • If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. •...

  • Page 597: Confirming A Transmission

    Confirming a Transmission Confirming a Transmission Check the contents of a file that is stored in memory and not yet sent. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
  • Page 598 1. Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears. • You cannot view or edit a file that is in the process of being sent or a file that was sent by LAN-Fax and is stored in memory.

  • Page 599: Checking The Storage Result (Memory Storage Report)

    Checking the Storage Result (Memory Storage Report) Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. • If you use Parallel Memory Transmission, the Memory Storage Report is not printed. •...

  • Page 600: Setting Transmission Function Defaults

    1. Transmission Setting Transmission Function Defaults You can specify the default values of document transmission function settings. “Default” refers to the value of a setting on the initial display when the machine is first turned on or when modes are cleared. The following procedure allows you to specify the default values only of settings that can be changed from the initial display.
  • Page 601 Setting Transmission Function Defaults • To restore the factory default settings for the settings on the initial display, press [Restore Factory Defaults]. • You can set the default settings of the normal and simplified screens separately.
  • Page 602 1. Transmission...

  • Page 603: Other Transmission Features

    2. Other Transmission Features This section explains functions you can apply using the [TX Mode] setting, such as Sending at a Specific Time (Send Later) and Label Insertion. TX Mode allows you to use various functions with transmissions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
  • Page 604 2. Other Transmission Features Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel].

  • Page 605: Requesting A Reception Notice

    Requesting a Reception Notice Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received. •...
  • Page 606 2. Other Transmission Features • If the Internet Fax or e-mail is not received normally, “Error” appears in the Result column. • Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are finished, “OK” might not be printed in the Journal's Result column.

  • Page 607: Setting An Internet Fax/E-Mail Destination As A Bcc

    Setting an Internet Fax/E-mail Destination as a BCC Setting an Internet Fax/E-mail Destination as a E-mail is sent to all specified Internet Fax or e-mail destinations as bcc. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”.
  • Page 608 2. Other Transmission Features • p.131 "Sender Settings"...

  • Page 609: Confirming Transmission Results By E-Mail

    Confirming Transmission Results by E-mail Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. • Register the e-mail address of the destination for e-mail notification in the destination list in advance. Place the original, and then select the scan settings you require.
  • Page 610 2. Other Transmission Features Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears. Press [OK].

  • Page 611: Entering The Subject

    Entering the Subject Entering the Subject Allows you to enter a subject for the Internet Fax or e-mail document you want to send. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”. Press [TX Mode].
  • Page 612 2. Other Transmission Features To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key.

  • Page 613: Specifying Auto-Generated Subjects For E-Mail

    Entering the Subject • p.131 "Sender Settings" • p.165 " Specifying Auto-Generated Subjects for E-mail" • p.188 "Received images" • p.316 "Maximum Values" Specifying Auto-Generated Subjects for E-mail If you do not enter a subject when sending e-mail, a subject will be auto generated. This section explains how to specify the content of auto-generated subjects.

  • Page 614: Entering The Text

    2. Other Transmission Features Entering the Text Allows you to enter the text for the Internet Fax or e-mail document you want to send. • Program text strings in advance in “Program / Change / Delete E-mail Message” in “System Settings”. For details about the programming method, see “System Settings”, General Settings Guide.
  • Page 615 Entering the Text Select a text, and then press [OK]. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key. • You cannot send text only without an original. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit steps 3 and 6.

  • Page 616: Transmission Options

    2. Other Transmission Features Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.

  • Page 617: Auto Reduce

    Transmission Options Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the [Start] key. The machine cannot stamp multiple standard messages. •...

  • Page 618: Label Insertion

    2. Other Transmission Features BBB031S Place the original, and then select the scan settings you require. Press [TX Mode]. Select [Option Setting]. Make sure that [Auto Reduce] is highlighted. To cancel an Auto Reduce, press [Auto Reduce] to turn the highlight off. Press [OK] twice.
  • Page 619 Transmission Options • To use this function, set Label Insertion to [On] when registering fax destinations in the Address Book, and also set “Label Insertion” to on when sending fax documents. • When there is an image around the area where the Label is to be printed, that image is deleted. The receiver's name is printed as follows: •...

  • Page 620: Closed Network

    2. Other Transmission Features • To print a standard message that is not programmed as a default, program it in advance in “Program / Change / Delete Standard Message” in the Facsimile Features menu. For details about the programming method, see “Facsimile Features”, General Settings Guide. •...

  • Page 621: Sub Code Transmission

    Transmission Options Press [Closed Network] to highlight it. To cancel a Closed Network Transmission, press [Closed Network] again. Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit steps 2, 3, and 5.
  • Page 622 2. Other Transmission Features Press [TX Mode]. Select [Option Setting]. Press [SUB Code Transmission] to highlight it. To cancel a SUB Code Transmission, press [SUB Code Transmission] again. Press [OK] twice. Specify the destination, and then press the [Start] key. •...

  • Page 623: Sep Code Reception

    Transmission Options SEP Code Reception Enable this function to perform SEP Code Reception. • This function is not available with Internet Fax and e-mail. • To perform SEP Code Reception, a SEP Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance.

  • Page 624: Fax Header Print

    2. Other Transmission Features • To specify SEP Codes in “Adv.Features”, see “Setting SEP Codes for Reception”. • To register SEP Codes in the Address Book, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, General Settings Guide. • To register SEP Codes in Keystroke Programs, see “Registering and Changing Keystroke Programs”.
  • Page 625 Transmission Options Make sure that [Fax Header Print] is highlighted. Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program fax header names using the Program Fax Information function in the Facsimile Features menu. For details about the programming method, see “Facsimile Features”, General Settings Guide.
  • Page 626 2. Other Transmission Features...

  • Page 627: Reception

    3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.

  • Page 628: Memory Reception

    3. Reception Memory Reception The machine waits until all pages of the document have been received into memory before printing it. BBB033S • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.

  • Page 629: Receiving Documents Unconditionally

    Types of Reception Depending on why the machine cannot print, Substitute Reception might be used for all fax documents received, or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu. The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception.
  • Page 630 3. Reception Problems Causes Solutions is lit. The cover is open. Close the cover shown in the display. Receiving documents according to parameter-specified settings When faxes cannot be printed as normal, Substitute Reception allows reception of faxes that match the criteria specified in User Parameters.
  • Page 631 Types of Reception The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number. • Closed Network Code match The machine switches to Substitute Reception only when the programmed Closed Network Code of the other end matches the Closed Network Code of this machine.

  • Page 632: Reception Modes

    3. Reception Reception Modes There are two ways you can set up the machine to handle incoming calls. • Manual Reception (the optional handset or an external telephone required) • Auto Reception The reception mode can be switched under Switch Reception Mode in the Facsimile Features menu. See “Facsimile Features”, General Settings Guide.

  • Page 633: Switching The Reception Mode

    Reception Modes Switching the Reception Mode This section explains how to switch the reception mode. You can switch reception modes using Switch Reception Mode in the Facsimile Features menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly.

  • Page 634: Receiving E-Mail

    3. Reception Receiving E-mail This section explains this machine's e-mail reception functions. If a TIFF-F file is attached to an e-mail, the machine receives the e-mail by Internet Fax. If a JPEG or PDF file is attached to an e-mail, the machine receives the e-mail by Mail to Print. Only one attached file can be printed from a received e-mail.

  • Page 635: Receiving Internet Fax Documents

    Receiving E-mail Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. • If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003/2003 R2, reception is not possible.

  • Page 636: Received Images

    3. Reception Press [Manual E-mail RX]. The machine accesses the server to check for e-mail and receives any new e-mail. Check the message, and then press [Exit]. The standby display appears. Received images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook Express e-mail application.
  • Page 637 Receiving E-mail BBB034S 1. E-mail transmitted without specifying a subject in “TX Mode”. 2. E-mail transmitted with a subject specified in “TX Mode”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5.

  • Page 638: Mail To Print

    3. Reception • The display format of the subject varies according to Stamp Sender Name and other settings. For the format of the subject, see “Specifying Auto-Generated Subjects for E-mail”. • p.165 " Specifying Auto-Generated Subjects for E-mail" Mail to Print JPEG or PDF files that are attached to e-mails are printed using the Mail to Print function.
  • Page 639 Receiving E-mail • You can check the results of Mail to Print reception using the Journal. In the Journal, “P.1” is always printed in the number of pages column and “S”, which indicates the Standard resolution, is always printed in the communication mode column regardless of the actual page/resolution. •...

  • Page 640: Reception Functions

    3. Reception Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature.

  • Page 641: Transferring Received Documents

    Reception Functions • If the destination specified is an e-mail address, the received document is routed to that destination as e-mail. • You cannot specify a group as the receiver. • You can route documents received from any fax machine, regardless of manufacturer. Transferring Received Documents The machine can transfer received documents by using SUB Codes.

  • Page 642: Forwarding Received Documents

    3. Reception • You can set whether a portion of the original image is printed on the report with the User Parameter (switch 04, bit 7) in the Facsimile Features menu. • For details about Parameter Setting, see “Facsimile Features”, General Settings Guide. •...

  • Page 643: Smtp Reception Of E-Mail

    Reception Functions • If the destination specified is an e-mail address, the received document is forwarded to that destination as e-mail. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature. Use both “Forwarding” on the Facsimile Features menu and Web Image Monitor to specify whether or not to apply encryption and a digital signature.

  • Page 644: Routing E-Mail Received Via Smtp

    3. Reception • Set this machine beforehand using the MX record of the DNS server to enable SMTP reception. • Use the Reception Protocol setting in System Settings to set the reception protocol. See “System Settings”, General Settings Guide. • You can route received e-mail to other fax machines as well. •...
  • Page 645 Reception Functions The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: Fax Number fax=destination fax number@host name of this machine.domain name Example: to transfer to fax number 212-123-4567: fax=2121234567@abc.company.com Single destination programmed in the destination list fax= registration number of 5 digits or less@host name of this machine.domain name Example: to transfer to the destination number 00001: fax= 00001@abc.company.com...

  • Page 646: Jbig Reception

    3. Reception JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression. It allows you to receive documents sent in the JBIG format through JBIG Transmission. •...

  • Page 647: Printing Options

    Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. • You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in the Facsimile Features menu (set the volume to the minimum level).

  • Page 648: Reception Time

    3. Reception BBB040S • The Center Mark may deviate a little from the exact center of the edge. See “Facsimile Features”, General Settings Guide. • You can enable or disable this function using Center Mark in the Facsimile Features menu. Reception Time You can have the date, time, and file number printed at the bottom of the document when it is received.

  • Page 649: Degree Rotation Printing

    Printing Options • To use this function, the optional HDD unit is required. • To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party.

  • Page 650: Multi-Copy Reception

    3. Reception BBB042S Multi-Copy Reception If you switch this function on, multiple copies of each incoming fax document is printed. You can also select to have multiple copies made of documents from particular senders. BBB043S • The maximum number of copies that can be made for each document is 10. •...

  • Page 651: Page Separation And Length Reduction

    Printing Options BBB044S • If you specified a tray for “Paper Tray” in the Facsimile Features menu, the paper loaded in the specified tray is selected. Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 652: Page Reduction

    3. Reception • Guideline for split • You can adjust the overprinting and reduction lengths within the following ranges: • Overprinting length: 4 mm (0.16 inch), 10 mm (0.39 inch), 15 mm (0.59 inch) • Guideline for split: 5-155 mm (5 mm steps)/0.2-6.1 inches (0.2 inch steps) Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages.

  • Page 653: If There Is No Paper Of The Correct Size

    Printing Options you will not be able to identify them. However, if you turn this function on, the sender's Own Name or Own Fax Number is printed instead so you can find out where the document came from. • You can turn this function on or off in the User Parameter (switch 02, bit 3) in the Facsimile Features menu.

  • Page 654: Just Size Printing

    3. Reception been output. You can perform this setting in “Paper Tray Priority: Facsimile” in “System Settings”. See “System Settings”, General Settings Guide. • When a different size of document from the priority tray is received, the tray containing the same size of paper as the received document is used.

  • Page 655: Specifying Tray For Lines

    Printing Options • You can load a maximum of 100 sheets of standard paper in the bypass tray. • You can use a size of paper not loaded in the paper tray(s) in the bypass tray. • The machine can detect A6 , A5 , A4 , A3 ×...
  • Page 656 3. Reception • The optional finisher is required. • You can turn this function on or off with the User Parameter (switch 19, bit 0) in the Facsimile Features menu. See “Facsimile Features”, General Settings Guide.

  • Page 657: Changing/Confirming Communication Information

    4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the [Start] key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
  • Page 658 4. Changing/Confirming Communication Information Press [Check / Stop Transmission File]. Select the file from which you want to delete a destination. Press [Check / Change Settings].

  • Page 659: Adding A Destination

    Changing the Settings of Files in Memory Press [Change] for the destination you want to delete. If you delete a folder destination, press [Delete], and then press [Yes] on a confirmation message screen. Proceed to step 7. Press the [Clear/Stop] key to delete the destination, and then press [OK]. BDE010S Pressing the [Clear/Stop] key deletes by single digits the fax number or IP-Fax address.
  • Page 660 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
  • Page 661 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, or folder.

  • Page 662: Changing The Transmission Time

    4. Changing/Confirming Communication Information Press [Exit] twice. The standby display appears. • You cannot add a destination if you have disabled broadcasting. Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately.
  • Page 663 Changing the Settings of Files in Memory Select the file for which you want to change or cancel the transmission time. Press [Check / Change Settings]. Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.

  • Page 664: Changing The Smtp Server Setting

    4. Changing/Confirming Communication Information Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. Press [Exit]. Repeat from step 3, if you want to change another transmission time. Press [Exit] twice. The standby display appears. Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server.
  • Page 665 Changing the Settings of Files in Memory Select a file whose SMTP server setting you want to change. Press [Check / Change Settings]. Press [Change].
  • Page 666 4. Changing/Confirming Communication Information Press [SMTP]. Select [Yes] or [No], and then press [OK]. Press [OK].
  • Page 667 Changing the Settings of Files in Memory Press [Exit]. Repeat from step 3 to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.

  • Page 668: Printing A File From Memory

    4. Changing/Confirming Communication Information Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
  • Page 669 Printing a File from Memory Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to that of step 4. Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 4.

  • Page 670: Printing A List Of Files In Memory (Print Tx File List)

    4. Changing/Confirming Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Press [Change TX / Info].
  • Page 671 Printing a List of Files in Memory (Print TX File List) Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. •...

  • Page 672: Resending A File

    4. Changing/Confirming Communication Information Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. • Set “Store documents in memory that could not be transmitted” to “On” in User Parameter (switch 24, bit 0) in the Facsimile Features menu.
  • Page 673 Resending a File If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown. Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK].

  • Page 674: Checking The Transmission Result (Transmission File Status)

    4. Changing/Confirming Communication Information Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Use this function to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status]. Check the transmission results.

  • Page 675: Confirming By Report

    Checking the Transmission Result (Transmission File Status) • Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. • You can view sent fax documents and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help.

  • Page 676: Confirming By E-Mail

    4. Changing/Confirming Communication Information • For details about Parameter Setting and Quick Operation Key, see “Facsimile Features”, General Settings Guide. • p.229 "Communication Result Report (Memory Transmission)" • p.230 "Immediate TX Result Report (Immediate Transmission)" • p.230 "Communication Failure Report" Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer.

  • Page 677: Confirming By Report And E-Mail

    Checking the Transmission Result (Transmission File Status) • p.161 "Confirming Transmission Results by E-mail" • p.229 "Communication Result Report (Memory Transmission)" • p.230 "Immediate TX Result Report (Immediate Transmission)" Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX Results function, which sends the results by e- mail, and the Communication Result Report printed by the machine.

  • Page 678: Immediate Tx Result Report (Immediate Transmission)

    4. Changing/Confirming Communication Information • If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. For details about Quick Operation Key, see “Facsimile Features”, General Settings Guide. • p.230 "Communication Failure Report" Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not.
  • Page 679 Checking the Transmission Result (Transmission File Status) • You can select whether to include part of the original image on the report with the User Parameter (switch 04, bit 7) in the Facsimile Features menu. • If user authentication is set, you can select whether to display a destination with the User Parameter (switch 04, bit 4) in the Facsimile Features menu.

  • Page 680: Checking The Reception Result (Reception File Status)

    4. Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Use this function to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.

  • Page 681: Confirming By Report

    Checking the Reception Result (Reception File Status) • You can view received fax documents and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. • If a document is received while you are using this function, the result will not appear. To view the latest result, exit Reception File Status, and then try again.

  • Page 682: Print Journal

    4. Changing/Confirming Communication Information Print Journal You can print the Journal manually. • The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”. •...
  • Page 683 Print Journal Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the [Start] key. To cancel a file printing, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. Print per File No. Prints only the results of communications specified by file number.
  • Page 684 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear], and then try again. Press the [Start] key. To cancel a file printing, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice.

  • Page 685: Print Per User

    Print Journal Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step 3. Press [OK] after checking the user name shown on the display.

  • Page 686: Journal

    4. Changing/Confirming Communication Information Press the [Start] key. To cancel a file printing, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. Journal This section explains the items printed in the Journal. BDE019S 1.
  • Page 687 Print Journal 5. Other end • For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name (for display) was not programmed. If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions.

  • Page 688: Transmitting Journal By E-Mail

    4. Changing/Confirming Communication Information OK: All pages were properly transmitted or received. When Reception Notice is activated using “TX Mode”, receipt of Reception Notice is shown. The results of received documents that were routed are preceded by “ ”. --: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown.

  • Page 689: Journal By E-Mail

    Print Journal Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. • To transmit the Journal, it is necessary to make settings with the User Parameter (switch 21, bit 4) in the Facsimile Features menu.

  • Page 690: Confirming/Printing/Deleting Received And Stored Documents

    4. Changing/Confirming Communication Information Confirming/Printing/Deleting Received and Stored Documents You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. BBB048S • To use this function, the optional HDD unit and printer/scanner functions are required. •...
  • Page 691 Confirming/Printing/Deleting Received and Stored Documents Press the [Change TX / Info]. Select [Print / Delete Stored Reception File]. Select the document you want to confirm. Press the Thumbnails key to switch the screen to thumbnail display. Press [Preview]. Check the preview. •...

  • Page 692: Printing Received And Stored Documents

    4. Changing/Confirming Communication Information Press [Exit] twice. The standby display appears. • If the size of a received and stored document is larger than A3, the document is displayed in the preview as a single image, but it will be split and printed over several sheets. Printing Received and Stored Documents This section explains how to print documents saved on the hard disk.

  • Page 693: Deleting Received And Stored Documents

    Confirming/Printing/Deleting Received and Stored Documents Press [Exit] twice. The standby display appears. • This function allows you to print only received and stored documents. • You cannot print received and stored documents using the Document Server function. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step 1.
  • Page 694 4. Changing/Confirming Communication Information Press [Yes]. To cancel a deletion, press [No]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. • You cannot delete received and stored documents using the Document Server function. •...

  • Page 695: Printing A File Received With Memory Lock

    Printing a File Received with Memory Lock Printing a File Received with Memory Lock Prints files received with Memory Lock. This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received documents are stored in memory and are not automatically printed.
  • Page 696 4. Changing/Confirming Communication Information Press [Print Memory Lock]. If no documents were received while Memory Lock Reception was switched on, the message "No reception file." is shown. Press [Exit]. Enter a 4-digit Memory Lock ID with the number keys, and then press the [Start] key. If you make a mistake, press [Clear], and then try again.

  • Page 697: Personal Boxes

    Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. • Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are forwarded directly to the destination you specify.

  • Page 698: Printing Personal Box Documents

    4. Changing/Confirming Communication Information specify whether or not to apply encryption and a digital signature. For details about Box Setting, see “Facsimile Features”, General Settings Guide. • For details about Confidential File Report, see “Confidential File Report”. • p.250 "Printing Personal Box Documents" •...

  • Page 699: Confidential File Report

    Personal Boxes Select the box with the document you want to print. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel].
  • Page 700 4. Changing/Confirming Communication Information • You can turn this function on or off with the User Parameter (switch 04, bit 0) in the Facsimile Features menu. See “Facsimile Features”, General Settings Guide.

  • Page 701: Information Boxes

    Information Boxes Information Boxes This section describes how to use Information Boxes. • Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up. When a request is made by another party, the SEP Code they specify is matched against the SEP Codes programmed in that Information Box.

  • Page 702: Storing Documents In Information Boxes

    4. Changing/Confirming Communication Information • p.254 "Storing Documents in Information Boxes" Storing Documents in Information Boxes This section explains how to store a document in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Select the box in which you want to store the file.
  • Page 703 Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 3. Place the original, and then select the scan settings you require.

  • Page 704: Printing Information Box Documents

    4. Changing/Confirming Communication Information • p.257 "Deleting Information Box Documents" Printing Information Box Documents This section explains how to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print].

  • Page 705: Deleting Information Box Documents

    Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 4. Press the [Start] key.
  • Page 706 4. Changing/Confirming Communication Information Select the box that contains the stored file you want to delete. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel].

  • Page 707: Storing A Document

    5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile.

  • Page 708: Storing A Document

    5. Storing a Document • Using the DeskTopBinder or Web Image Monitor, documents you stored in the Document Server can be downloaded and managed on the computer. See “Document Server”, Copy/Document Server Reference. • For the maximum values of the following items, see “Maximum Values”. •...
  • Page 709 Sending a Stored File Select [Send & Store] or [Store Only]. Select [Send & Store] to send documents after they are stored. Select [Store Only] to store documents. Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step 5. You cannot change multiple documents at once.

  • Page 710: Programming A User Name

    5. Storing a Document Programming a user name Specify a user name for the file. Press [User Name]. Press the user name to be programmed. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code.
  • Page 711 Sending a Stored File Press [File Name]. Enter the file name. Press [OK]. • For details about text entry, see “Entering Text”, About This Machine. Setting a password Set a password for the file. Press [Password].

  • Page 712: Sending Stored Documents

    5. Storing a Document Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then reenter your password. You can enter up to four to eight digits. Enter the password again, and then press [OK]. Sending Stored Documents The machine sends documents stored with the facsimile function in the Document Server.
  • Page 713 Sending a Stored File Press [Select Stored File]. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. •...
  • Page 714 5. Storing a Document If the document does not have a password, proceed to step 4. When you want to add your originals to stored documents and send them all at once, press [Original Stored File] or [Stored file Original]. When sending only stored documents, proceed to step 5.
  • Page 715 Sending a Stored File Select the file. Specifying documents by [User Name] Search for a file by user name. Select [User Name]. Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name.
  • Page 716 5. Storing a Document Select [File Name]. Enter the name of the document to be sent, and then press [OK]. Forward matching is used when searching for a file name. Select the file to be sent. Displaying a preview Display a preview of stored documents. Select the document you want to send.

  • Page 717: Printing Stored Documents

    Sending a Stored File Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [ ] [ ] [ ] [ ] to scroll the preview image. • Press [Switch] under “Display File” to display another selected file. •...
  • Page 718 5. Storing a Document Press [Select Stored File]. Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step 4.

  • Page 719: Changing Stored Document Information

    Sending a Stored File Press the [Start] key. When only the first page is printed, the file name is printed at the top of the paper. To cancel printing after pressing the [Start] key, press [Stop Printing]. Press [Cancel]. The standby display appears. •...
  • Page 720 5. Storing a Document Select [Manage / Delete File], and then press the document to be changed. If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step 4. Change the desired information of the stored document.
  • Page 721 Sending a Stored File Changing a user name Change the user name of a stored document. Press [Change User Name]. Press [Clear]. The user name is deleted. Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name.
  • Page 722 5. Storing a Document Press [Change File Name]. Press [ ], [ ], [Backspace], or [Delete All], and then re-enter the file name. Press [OK]. • For details about text entry, see “Entering Text”, About This Machine. Changing the password Change the password of a stored document.

  • Page 723: Deleting A Stored Document

    Sending a Stored File Enter a new password using the number keys, and then press [OK]. Enter the password again, and then press [OK]. Deleting a Stored Document Use this function to delete stored documents. Press [Select Stored File].
  • Page 724 5. Storing a Document Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once. Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Yes]. If you do not want to delete the document, press [No].

  • Page 725: Fax Via Computer

    6. Fax via Computer This section explains how to use this machine's facsimile function from a computer via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine.

  • Page 726: Before Use

    6. Fax via Computer • In this manual, “IP address” covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using. Before Use To use LAN-Fax features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the printer CD-ROM.

  • Page 727: Address Book

    Sending Fax Documents from Computers • Display VGA 640 × 480 pixels or more • Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations. Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2 LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

  • Page 728: Installing Individual Applications

    6. Fax via Computer • If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions.

  • Page 729: Setting Lan-Fax Driver Properties

    Sending Fax Documents from Computers Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. • If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.

  • Page 730: Basic Transmission

    6. Fax via Computer Click the [Accessories] tab, and then make the settings for the option configuration. When the machine is connected to a network, option configuration is automatically performed. If the settings do not match the installed optional units, click [Load from Device]. When this machine is connected locally to your computer, select the check boxes for the installed optional units.
  • Page 731 Sending Fax Documents from Computers • When entering a destination directly or using the destination list of the LAN-Fax to specify a destination, you cannot specify an e-mail destination and folder destination. On the [File] menu, click [Print...]. Select [LAN-Fax M8] in the list. Click [Print].

  • Page 732: Specifying A Destination Using A Destination List

    6. Fax via Computer Specifying a destination using a destination list This section explains how to specify destinations in the machine's Address Book using the LAN-Fax Driver. • To use a destination list to specify a destination, you must insert the machine's address book data into the destination table of the LAN-Fax Driver.

  • Page 733: Entering A Destination Directly

    Sending Fax Documents from Computers Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files appear in the dropdown menu. To use a destination list that did not appear, click [Browse...], and then select the file. Select [Contact] or [Group] in the [Name:] dropdown menu as the display format.

  • Page 734: Specifying Options

    6. Fax via Computer • If you selected [Fax]: enter the fax number. To send by IP-Fax, enter the IP-Fax destination. • If you selected [E-mail]: enter the e-mail address. To enter a pause in the fax number, click [Pause]. If you selected [E-mail] in step 2, [Pause] is not available.
  • Page 735 Sending Fax Documents from Computers • For details about transmission options, see the LAN-Fax Driver's Help. To send a fax document at a specific time Specify a time for sending fax documents. Click [Send Options]. The [Send Options] tab appears. Select the [Sending at specific time] check box, and then specify a transmission time.
  • Page 736 6. Fax via Computer Click [Send Options]. The [Send Options] tab appears. Select the [2 sided printing] check box. To display preview Selecting the [Preview] check box allows you to check how the fax document will be output at the destination.

  • Page 737: Checking Transmission Using Lan-Fax Driver

    Sending Fax Documents from Computers Click [Save]. The image file is saved in the specified folder. • Single-page documents are saved as single-page TIFF files, and multiple-page documents are saved as multi-page TIFF files. To store the fax document on the Document Server Store sent fax documents on the Document Server.

  • Page 738: Confirming Transmission Results By E-Mail

    6. Fax via Computer • p.316 "Maximum Values" Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the communication results with the computer by e-mail. When you have done [Send] or [Send & Print] using the LAN-Fax, and when the communication was successful, it transmits e-mail of the transmission result.

  • Page 739: Printing And Saving

    Sending Fax Documents from Computers If “E-mail TX results” is set to “Notify”, if there be any insufficient configurations of the Internet Fax transmission on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.

  • Page 740: Editing Address Book

    6. Fax via Computer Editing Address Book You can program and edit destinations in the address list using the Address Book. • For details about the Address Book, see the LAN-Fax Driver's Help. • You can use files created in CSV format as Address Book data. For this purpose, create CSV files that conform to a certain format.

  • Page 741: Editing Programmed Destinations

    Sending Fax Documents from Computers • To bypass the SMTP server, under the [E-mail address:] box, select the [Do not use SMTP server] check box. Editing programmed destinations Edit destinations registered in the LAN-Fax Address Book. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book].

  • Page 742: Using The Machine's Address Book Data In The Destination List Of The Lan-Fax

    6. Fax via Computer If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box does not appear when you have not made any changes after starting Address Book.
  • Page 743 Sending Fax Documents from Computers • Contact name as sender information • Telephone number as sender information • Fax number as sender information • Date • Message On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor].

  • Page 744: Managing Facsimile Functions Using Smartdevicemonitor For Admin

    6. Fax via Computer To add a message, select the [With a Message] check box, and then enter a message. Click [OK]. Specify a destination. Click the [Send Options] tab, and then select the [Attach a Cover Sheet] check box. Click [Send] or [Send &...

  • Page 745: Viewing Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. • To use this function, the optional HDD unit and printer/scanner functions are required. •...

  • Page 746: Printing Fax Information Using A Web Browser

    6. Fax via Computer If the programmed user code was deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. Click the property icon of the desired fax document.

  • Page 747: Programming Destination Information From Web Browser

    Viewing Fax Information Using a Web Browser Click [Print]. To cancel printing, press [Cancel] before clicking [Print]. Click [OK]. The display returns to that of step 5. Close the Web browser. • You can change the printing order of selected multiple documents. You can also have documents printed on both sides of the paper.

  • Page 748: To Edit Machine Properties Already Programmed

    6. Fax via Computer You can program the following properties: • Compression Type • Paper size • Resolution • For a detailed description, see Help for Web Image Monitor. • For details about the T.37 full mode, see “T.37 Full Mode”. •...
  • Page 749 Viewing Fax Information Using a Web Browser Start a Web browser. Enter “http://(IPv4 address, IPv6 address or host name of this machine)/” in the address bar. The top page of Web Image Monitor is displayed. Click [Login], and then enter the Administrator's name and password. Click [Address Book] in the left pane.

  • Page 750: Delivering Files Received By Fax

    6. Fax via Computer Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them. •...

  • Page 751: Appendix

    7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.

  • Page 752: Programs

    7. Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just pressing a programmed key. Registering and Changing Keystroke Programs This section explains how to program a new Keystroke Program or overwrite an old one.
  • Page 753 Programs Press [Program]. When no programs are registered, proceed to step 5. Select a program number in which “Not Programmed” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change.

  • Page 754: Changing A Program Name

    7. Appendix • Number of Keystroke Programs you can register • Number of characters you can enter for a program name • p.316 "Maximum Values" Changing a program name This section explains how to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the [Facsimile] key.

  • Page 755: Deleting A Program

    Programs Select the program number of the name you want to change. Enter a new program name, and then press [OK]. The standby display appears. Press [Cancel] to cancel the change. Deleting a Program This section explains how to delete an unnecessary program. Make sure that the machine is in facsimile mode and the standby display is shown.

  • Page 756: Using A Program

    7. Appendix Press [Delete]. Select the program number you want to delete. Press [Yes]. The standby display appears. Press [No] not to delete the program. The display returns to that of step 4. Using a Program This section explains how to recall and use a registered program. Make sure that the machine is in facsimile mode and the standby display is shown.
  • Page 757 Programs Press the [Program] key. BAT182S Confirm that [Recall] is selected, and press the registered program number. The standby display appears. The programmed fax number appears and the registered settings are recalled. Press the [Start] key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings.

  • Page 758: Optional Equipment

    7. Appendix Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This option provides more memory. This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.

  • Page 759: Specifications

    Specifications Specifications Fax Transmission and Reception Component Specifications Standard Resolution 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/mm (Fine character: optional), 16 × 15.4 lines/mm, 400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds)
  • Page 760 7. Appendix IP-Fax Transmission and Reception Component Specifications Network Ethernet (1000BASE-T, 100BASE-TX, 10BASE-T) Wireless LAN (Based on IEEE 802.11a/b/g) Scan line density 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 ×...
  • Page 761 Specifications Component Specifications Communication Protocols • Transmission SMTP, TCP/IP • Reception POP3, SMTP, IMAP4, TCP/IP E-mail format Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH, MR , MMR compression) Authentication method SMTP-AUTH, POP before SMTP, A-POP Internet communication Send and receive e-mail with a computer that has an e-mail address. Encryption method (for S/MIME transmission)

  • Page 762: Specifications Required For The Internet Fax Destination Machines

    7. Appendix Component Specifications Protocols for sending files to SMB, FTP, NCP, TCP/IP folders E-mail formats Single/Multi-part, MIME Conversion File formats • Transmission TIFF (MH, MR, MMR compression), PDF • Reception (Mail to Print) JPEG (JFIF), PDF Authentication methods SMTP-AUTH, POP before SMTP, A-POP Encryption method (for S/MIME transmission)
  • Page 763 Specifications Component Specifications MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) Data format • Profile TIFF Profile S • Coding • Original size • Resolution (dpi) 200 × 100/200 × 200, 204 × 98/204 × 196 • p.311 "Specifications"...

  • Page 764: Maximum Values

    7. Appendix Maximum Values The following list contains the maximum value for each item. Expansion Item Standard memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using A4 Standard Approx.
  • Page 765 Maximum Values Expansion Item Standard memory (Optional) Number of LAN-Fax Driver transmission results you can check from a network computer “SmartDeviceMonitor for Admin”, “DeskTopBinder”, or Web Image Monitor Number of documents sent from a LAN-Fax Driver that the machine can retain as files to be sent Number of destinations you can register into a Keystroke Program Number of Keystroke Programs you can register...
  • Page 766 7. Appendix Expansion Item Standard memory (Optional) Number of pages you can store in the Document Server (in Approx. 9,000 Approx. 9,000 total - copy function, facsimile function, printer function, and scanner function) (Using ITU-T 4 Chart) Number of destinations you can register in the Address Book 2,000 2,000 of the LAN-Fax...

  • Page 767: Function List

    Function List Function List This section explains various items that can be specified in the Facsimile Features menu. Press the [User Tools/Counter] key to display the Facsimile Features menu. For details about these settings, see “Facsimile Features”, General Settings Guide. General Settings Function name Description...
  • Page 768 7. Appendix Function name Description causes problems, you can make settings to limit the size of sent e-mail. Program / Change / Delete Standard Program standard messages to be printed at the top of the Message first page of the original of the opposite party. Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission.
  • Page 769 Function List Function name Description Reception File Print Quantity Specify the number of copies to be printed for each fax document received. Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays.
  • Page 770 7. Appendix Function name Description H.323 Settings Set the IPv4 address or host name of gate keeper, and alias telephone number. SIP Settings Set the SIP server's IP address or host name, and SIP user name. Program / Change / Delete Gateway Register, change, or delete the gateway used for transmission to IP-Fax.

  • Page 771: Index

    INDEX 180-degree rotation printing......Canceling a Memory Transmission....1st Sheet..............Canceling a transmission........2 Sided Original............ Canceling a transmission before the original is scanned..............2 Sided Print............Canceling a transmission before the transmission is 2 sided printing........... 200, 287 started..............2nd Sheet...............
  • Page 772 Checking the transmission result......Density (contrast)........... Checking transmission using LAN-Fax Driver..Destination key..........99, 100 ................Detail..............Clear Modes key.......... 15, 142 Displaying confirmation of transmission....Clear/Stop key.......... 142, 143 Document Server..........Closed Network..........Dual Access............Closed Network Code....... 172, 182 Combined Auto and Manual Density....
  • Page 773 Forwarding............Forwarding destination........JBIG reception............. Forwarding received documents....... JBIG transmission........... Full mode............38, 299 Journal............233, 238 Function list............Journal by e-mail..........Functions not available by Internet Fax reception... JPEG..............................Just size printing........... Functions not available by Internet Fax transmission ................
  • Page 774 Mixed Original Sizes..........Preview before transmission......... Mixing scan settings for a multiple page original... Prg. Dest............................... Print.............. 220, 244 Multi-copy reception........... Print / Delete Stored Reception File..244, 245 Multi-port............... Print 1st Page............Print completion beep......... Print Fax Header..........Name..............
  • Page 775 Programming destinations in the Address Book..Returning the machine to the standby mode..................Routing e-mail received via SMTP..... Programming new destinations......Routing received documents......Programs.............. Routing received documents with SUB Code..Properties............................PWD Code............RTI - Own Name..........Quick Operation Key.........
  • Page 776 Sending by Internet Fax........Specifying documents by File Name....Sending by IP-Fax..........Specifying documents by User Name....Sending fax documents from computers... Specifying documents from File List....Sending originals using the exposure glass..Specifying group destinations......Specifying options..........Sending over a fax line......... Specifying tray for lines........
  • Page 777 Title 2..............Viewing received fax documents using a Web browser..............Title 3..............Vol................ Title word key............To add new receiver........... To edit machine properties already programmed. . Web Image Monitor......................... When placing an original into the ADF....Tone................ When placing an original on the exposure glass... Top to Bottom............
  • Page 778 MEMO...
  • Page 779 MEMO...
  • Page 780 MEMO D346-8515...
  • Page 781 Trademarks ® ® ® ® ® Microsoft , Windows , Windows NT , Windows Server , Windows Vista , and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. ® PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.
  • Page 782 Type for 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type for 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B D346-8515...
  • Page 783 Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information before using the machine.
  • Page 784 i”š˜•‡›†šŒ•” t‹Œ™@“„”›„’@†•”š„Œ”™@‡ˆš„Œ’ˆ‡@Œ”™š˜›†šŒ•”™@„”‡@”•šˆ™@•”@š‹ˆ@•–ˆ˜„šŒ•”@„”‡@›™ˆ@•‰@š‹Œ™@“„†‹Œ”ˆN@f•˜@ •›˜@™„‰ˆš @„”‡@ …ˆ”ˆ‰ŒšL@˜ˆ„‡@š‹Œ™@“„”›„’@†„˜ˆ‰›’’ @…ˆ‰•˜ˆ@›™Œ”Š@š‹ˆ@“„†‹Œ”ˆN@kˆˆ–@š‹Œ™@“„”›„’@Œ”@„@‹„”‡ @–’„†ˆ@‰•˜@—›Œ†‘@˜ˆ‰ˆ˜ˆ”†ˆN d•@”•š@†•– @•˜@–˜Œ”š@„” @Œšˆ“@‰•˜@ž‹Œ†‹@˜ˆ–˜•‡›†šŒ•”@Œ™@–˜•‹Œ…Œšˆ‡@… @’„žN c•– Œ”Š@•˜@–˜Œ”šŒ”Š@š‹ˆ@‰•’’•žŒ”Š@Œšˆ“™@Œ™@Šˆ”ˆ˜„’’ @–˜•‹Œ…Œšˆ‡@… @’•†„’@’„žZ …„”‘@”•šˆ™L@˜ˆœˆ”›ˆ@™š„“–™L@…•”‡™L@™š•†‘@†ˆ˜šŒ‰Œ†„šˆ™L@…„”‘@‡˜„‰š™L@†‹ˆ†‘™L@–„™™–•˜š™L@‡˜Œœˆ˜G™@’Œ†ˆ”™ˆ™N t‹ˆ@–˜ˆ†ˆ‡Œ”Š@’Œ™š@Œ™@“ˆ„”š@„™@„@Š›Œ‡ˆ@•”’ @„”‡@Œ™@”•š@Œ”†’›™ŒœˆN@wˆ@„™™›“ˆ@”•@˜ˆ™–•”™Œ…Œ’Œš @‰•˜@Œš™@†•“–’ˆšˆ”ˆ™™@•˜@ „††›˜„† N@i‰@ •›@‹„œˆ@„” @—›ˆ™šŒ•”™@†•”†ˆ˜”Œ”Š@š‹ˆ@’ˆŠ„’Œš @•‰@†•– Œ”Š@•˜@–˜Œ”šŒ”Š@†ˆ˜š„Œ”@Œšˆ“™L@†•”™›’š@žŒš‹@ •›˜@ ’ˆŠ„’@„‡œŒ™•˜N i“–•˜š„”š c•”šˆ”š™@•‰@š‹Œ™@“„”›„’@„˜ˆ@™›…Žˆ†š@š•@†‹„”Šˆ@žŒš‹•›š@–˜Œ•˜@”•šŒ†ˆN@i”@”•@ˆœˆ”š@žŒ’’@š‹ˆ@†•“–„” @…ˆ@’Œ„…’ˆ@‰•˜@‡Œ˜ˆ†šL@ Œ”‡Œ˜ˆ†šL@™–ˆ†Œ„’L@Œ”†Œ‡ˆ”š„’L@•˜@†•”™ˆ—›ˆ”šŒ„’@‡„“„Šˆ™@„™@„@˜ˆ™›’š@•‰@‹„”‡’Œ”Š@•˜@•–ˆ˜„šŒ”Š@š‹ˆ@“„†‹Œ”ˆN tž•@‘Œ”‡™@•‰@™Œ¡ˆ@”•š„šŒ•”@„˜ˆ@ˆ“–’• ˆ‡@Œ”@š‹Œ™@“„”›„’N@wŒš‹@š‹Œ™@“„†‹Œ”ˆ@˜ˆ‰ˆ˜@š•@š‹ˆ@Œ”†‹@œˆ˜™Œ•”N f•˜@Š••‡@–˜Œ”š@—›„’Œš L@š‹ˆ@™›––’Œˆ˜@˜ˆ†•““ˆ”‡™@š‹„š@ •›@›™ˆ@Šˆ”›Œ”ˆ@–˜Œ”š@†„˜š˜Œ‡Šˆ™@‰˜•“@š‹ˆ@™›––’Œˆ˜N t‹ˆ@™›––’Œˆ˜@™‹„’’@”•š@…ˆ@˜ˆ™–•”™Œ…’ˆ@‰•˜@„” @‡„“„Šˆ@•˜@@ˆŸ–ˆ”™ˆ@š‹„š@“ŒŠ‹š@˜ˆ™›’š@‰˜•“@š‹ˆ@›™ˆ@•‰@–„˜š™@•š‹ˆ˜@š‹„”@ Šˆ”›Œ”ˆ@–„˜š™@‰˜•“@š‹ˆ@™›––’Œˆ˜@žŒš‹@ •›˜@•‰‰Œ†ˆ@–˜•‡›†š™N t˜„‡ˆ“„˜‘™ ® ® ® ® mŒ†˜•™•‰š L@wŒ”‡•ž™ L@wŒ”‡•ž™@nt L@wŒ”‡•ž™@sˆ˜œˆ˜ L@„”‡@wŒ”‡•ž™@vŒ™š„ ™ @„˜ˆ@ˆŒš‹ˆ˜@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘™@•˜@ š˜„‡ˆ“„˜‘™@•‰@mŒ†˜•™•‰š@c•˜–•˜„šŒ•”@Œ”@š‹ˆ@u”Œšˆ‡@sš„šˆ™@„”‡O•˜@•š‹ˆ˜@†•›”š˜Œˆ™N a‡•…ˆL@a†˜•…„šL@a‡•…ˆ@t –ˆ@m„”„Šˆ˜L@f’„™‹L@m„†˜•“ˆ‡Œ„L@p„Šˆm„‘ˆ˜L@p•™šs†˜Œ–š@„˜ˆ@ˆŒš‹ˆ˜@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘™@ •˜@š˜„‡ˆ“„˜‘™@•‰@a‡•…ˆ@s ™šˆ“™@i”†•˜–•˜„šˆ‡@Œ”@š‹ˆ@u”Œšˆ‡@sš„šˆ™@„”‡O•˜@•š‹ˆ˜@†•›”š˜Œˆ™N a––’ˆL@a––’ˆt„’‘L@eš‹ˆ˜t„’‘L@b•”Ž•›˜L@m„†Œ”š•™‹L@m„†@os@L@„”‡@t˜›ˆt –ˆ@„˜ˆ@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘™@•‰@a––’ˆ@i”†L@˜ˆŠŒ™šˆ˜ˆ‡ Œ”@š‹ˆ@u”Œšˆ‡@sš„šˆ™@„”‡@•š‹ˆ˜@†•›”š˜Œˆ™N unix@Œ™@„@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘@Œ”@š‹ˆ@u”Œšˆ‡@sš„šˆ™@„”‡@•š‹ˆ˜@†•›”š˜Œˆ™L@’Œ†ˆ”™ˆ‡@ˆŸ†’›™Œœˆ’ @š‹˜•›Š‹@xOo–ˆ”@c•“–„” @lŒ“Œšˆ‡N ®@ Œ™@„@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘@•‰@hˆž’ˆššMp„†‘„˜‡@c•“–„” N m•”•š –ˆ@Œ™@„@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘@•‰@m•”•š –ˆ@i“„ŠŒ”ŠL@i”†N@ ips@Œ™@„@š˜„‡ˆ“„˜‘@•˜@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘@•‰@z•˜„”@c•˜–•˜„šŒ•”@„”‡O@•˜@Œš™@™›…™Œ‡Œ„˜Œˆ™@Œ”@š‹ˆ@u”Œšˆ‡@sš„šˆ™@•˜@•š‹ˆ˜@†•›”š˜Œˆ™N ® t‹ˆ@b’›ˆš••š‹ @ž•˜‡@“„˜‘@„”‡@’•Š•™@„˜ˆ@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘™@•ž”ˆ‡@… @b’›ˆš••š‹@sigL@i”†N@„”‡@„” @›™ˆ@•‰@™›†‹@ “„˜‘™@… @rŒ†•‹@c•“–„” L@lš‡@Œ™@›”‡ˆ˜@’Œ†ˆ”™ˆN nˆšž„˜ˆLipxLipxOspx@„˜ˆ@ˆŒš‹ˆ˜@˜ˆŠŒ™šˆ˜ˆ‡@š˜„‡ˆ“„˜‘™@•˜@š˜„‡ˆ“„˜‘™@•‰@n•œˆ’’L@i”†N...
  • Page 785 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 786 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
  • Page 787 TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................7 Symbols................................7 Model-Specific Information..........................8 Display Panel..............................9 Initial Display..............................9 Simplified Display............................10 Job List................................12 Job List Screen..............................12 Checking Jobs in the Job List........................13 Changing the Order of Jobs........................14 Holding Jobs..............................14 Deleting Jobs..............................15 Checking the Job History..........................15 Setting Paper on the Bypass Tray........................16 Setting the Paper Size Using the Control Panel..................18...
  • Page 788 Windows XP, Windows Server 2003 / 2003 R2 - USB.................47 Windows Vista - USB..........................48 Printing with Parallel Connection........................50 Making Option Settings for the Printer......................52 Conditions for Bidirectional Communication.....................52 If Bidirectional Communication Is Disabled....................53 Installing Font Manager...........................55 Using Adobe PageMaker Version 6.0, 6.5, or 7.0..................56 2.
  • Page 789 Selecting the Initial Print Job List........................87 Printing from the Print Job Screen........................89 Sample Print..............................89 Locked Print..............................92 Hold Print..............................95 Stored Print..............................98 Printing from the Jobs Per User ID Screen....................103 Printing the Selected Print Job........................103 Printing All Print Jobs..........................104 Form Feed...............................107 Printing from a Selected Tray........................107 Canceling a Print Job..........................108 Canceling a Print Job.............................109 Canceling a Print Job Using the Control Panel..................109...
  • Page 790 4. Saving and Printing Using the Document Server Accessing the Document Server........................133 5. Appendix Specifications..............................135 Printer Features Menu............................137 INDEX ................................145...

  • Page 791: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes.

  • Page 792: Model-Specific Information

    Model-Specific Information In this manual, model-specific information is indicated by the following marks: Indicates information that is specific to the 220 to 240 V model. Indicates information that is specific to the 120 V model. • Check the label on the rear of the machine to identify the model. BDH005S •...

  • Page 793: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display • The machine switches to offline when you make settings in online mode. After you complete the setting, the machine switches to online automatically. •...

  • Page 794: Simplified Display

    4. [Job Reset] Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled. 5. [Print Jobs] Press to display print jobs sent from a computer. 6.
  • Page 795 Example of a simplified display • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.

  • Page 796: Job List

    Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...

  • Page 797: Checking Jobs In The Job List

    BAC015S 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using DeskTopBinder : Job printed using Web Image Monitor...

  • Page 798: Changing The Order Of Jobs

    Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select a job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK]. Holding Jobs You can hold jobs that are queued or currently printing.

  • Page 799: Deleting Jobs

    Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. • To resume the suspended jobs, press [Resume Printing]. • This function is available only if [Job Order] is specified. Deleting Jobs You can delete a job that is queued or currently printing.

  • Page 800: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see "Paper Size and Paper Type", About This Machine. • Paper sizes that can be loaded onto the bypass tray are 90 305 mm (3.55 12 in.) vertical, and 148 600 mm (5.83 23.62 in.) horizontal.
  • Page 801 Open the bypass tray. BCY004S Insert the paper face down until you hear the beep, and then align the paper guides to the paper size by pinching the clip. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur. Do not stack paper over the limit mark, otherwise a skewed image or misfeeds might occur.

  • Page 802: Setting The Paper Size Using The Control Panel

    Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray. • The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide).

  • Page 803: Setting Custom Size Paper Using The Control Panel

    Press [Printer Bypass Paper Size]. Select the paper size. Press [OK]. Press the [User Tools/Counter] key. The initial screen appears. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. •...
  • Page 804 • If you select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide), the settings made using the control panel have priority over the printer driver settings. • If the printer driver is not used, select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide).

  • Page 805: Setting Thick Paper, Thin Paper, Or Ohp Transparencies Using The Control Panel

    Press [Vertical], enter the vertical size of the paper using the number keys, and then press the [ ] key. Press [Horizontal], enter the horizontal size of the paper using the number keys, and then press the [ ] key. Press [OK].
  • Page 806 Press the [User Tools/Counter] key on the control panel. BAC001S Press [System Settings]. Press the [Tray Paper Settings] tab. Press [ Next] to scroll through the list. Press [Paper Type: Bypass Tray]. Select the proper items, according to the paper type you want to set. Press [OHP (Transparency)] on the [Paper Type] area when loading OHP transparencies.
  • Page 807 Press [OK]. The paper type selected is displayed. Press the [User Tools/Counter] key. The initial screen appears. • Printing on special paper such as thick paper, thin paper, or OHP transparencies may be slower than printing on plain paper. • The settings made will remain valid until they are reset again. After printing on OHP transparencies or thick paper, thin paper, make sure to clear settings for the next user.

  • Page 809: Preparing The Machine

    1. Preparing the Machine This chapter describes how to connect this machine with your computer, and install the printer driver. Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.
  • Page 810 1. Preparing the Machine Connection Method Available Ports • Wireless LAN Windows 2000 / XP Connection Method Available Ports • Ethernet • SmartDeviceMonitor for Client port • Wireless LAN • Standard TCP/IP port • LPR port Windows Vista Connection Method Available Ports •...
  • Page 811 Confirming the Connection Method • For details about LPR port, see "Installing the Printer Driver". • For details about WSD port, see "Installing the Printer Driver". • p.29 "Installing the Printer Driver" Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer.

  • Page 812: Local Connection

    1. Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connections. Available connection methods are determined based on the Windows operating system version used. Windows 95 / 98: • Parallel connections Windows 98 SE: •...

  • Page 813: Installing The Printer Driver

    Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use.

  • Page 814: Installing The Printer Driver For The Selected Port

    1. Preparing the Machine Click [Install]. The printer driver installation starts. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD ROM. •...
  • Page 815 Installing the Printer Driver Click [DeskTopBinder - SmartDeviceMonitor for Client]. The message to quit all other applications appears. Quit all applications, and then click [Next >]. The software license agreement appears in the [License Agreement] dialog box. After reading through its contents, click [Yes]. Click [Full install] or [Custom install].
  • Page 816 1. Preparing the Machine Windows XP, Windows Server 2003 / 2003 R2: On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the machine you want to use. On the [File] menu, click [Properties]. Click the [Ports] tab, and then click [Configure Port].
  • Page 817 Installing the Printer Driver Insert the CD ROM into the CD ROM drive. The installer starts. Select an interface language, and then click [OK]. The default interface language is English. Click [RPCS Printer Driver] or [PCL Printer Driver]. The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement.], and then click [Next >].
  • Page 818 1. Preparing the Machine • Auto Run may not work with certain operating system settings. If this happens, launch "Setup.exe" on the CD ROM root directory. • Under Windows 95 / 98 / Me, you cannot add an IP address partially similar to the one already used.
  • Page 819 Installing the Printer Driver In the [Printer URL] box, enter "http://printer's IP address/printer" as the printer's address. If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter "https://printer's IP address/printer" (Internet Explorer 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...
  • Page 820 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select "RICOH NetworkPrinter Driver C Model". Click [Next >].
  • Page 821 Installing the Printer Driver Check that the port of the selected printer is displayed in [Port]. Configure the default printer as necessary. Click [Continue]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish].
  • Page 822 1. Preparing the Machine Select the machine model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Click [Next >]. Double click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.
  • Page 823 Installing the Printer Driver • If the machine is connected using the WSD port, bi-directional communication is not possible. For details about bi-directional communication, see "Making Option Settings for the Printer". • You can connect to the machine only if both the machine and computer are on the same network segment, or Windows Vista "Network discovery"...

  • Page 824: Using As A Windows Network Printer

    1. Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, or Windows NT 4.0 shared printer.
  • Page 825 Using as a Windows Network Printer Double click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK].

  • Page 826: Using As A Netware Print Server / Remote Printer

    1. Preparing the Machine Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. • To install this printer driver under Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, and Windows NT 4.0, you must have an account that has Manage Printers permission.

  • Page 827: Form Feed

    Using as a NetWare Print Server / Remote Printer Double click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK].

  • Page 828: Banner Page

    1. Preparing the Machine • Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer Settings] tab in the printer properties dialog box. • Under Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, or Windows NT 4.0, clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box.

  • Page 829: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress.

  • Page 830: Windows 2000 - Usb

    1. Preparing the Machine Install the printer driver. Click [Install from a list or specific location (Advanced)], and then click [Next >]. Select the [Specify a location:] check box, and then click [Browse...]. The [Browse for Folder] dialog box appears. Specify the location where the source files of the printer driver are stored, and then click [Next >].

  • Page 831: Windows Xp, Windows Server 2003 / 2003 R2 - Usb

    Installing the Printer Driver Using USB Insert the CD ROM into the CD ROM drive. When Auto Run starts, click [Exit]. To disable Auto Run, press the left [Shift] key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM.

  • Page 832: Windows Vista - Usb

    1. Preparing the Machine Connect the machine to the computer using a USB cable. Connect the USB cable firmly. In the [Found New Hardware Wizard] dialog box, click [Install the software automatically (Recommended)], and then click [Next >]. Insert the CD ROM into the CD ROM drive. If Auto Run starts, click [Cancel], and then [Exit].
  • Page 833 Installing the Printer Driver Using USB The printer drivers can be installed from the CD ROM provided with this machine. If the printer driver is not already installed, follow the printer's plug and play instructions to install it from the provided CD ROM. Connect the machine to the computer using a USB cable.

  • Page 834: Printing With Parallel Connection

    1. Preparing the Machine Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the parallel port. To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver. •...
  • Page 835 Printing with Parallel Connection • To stop installation of the selected software, click [Cancel] before installation is complete. • Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD ROM root directory. •...

  • Page 836: Making Option Settings For The Printer

    1. Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.

  • Page 837: If Bidirectional Communication Is Disabled

    Making Option Settings for the Printer • IPP port name must include the IP address when using the IPP protocol. When connected with USB • The machine must be connected to the computer's USB port using the USB interface cable (for Windows Me / 2000 / XP / Vista, Windows Server 2003 / 2003 R2).
  • Page 838 1. Preparing the Machine Under [Paper source tray settings:], click the tray to be used, and then select the appropriate size, position, and type for the tray. Select the [Do not use Auto Tray Select] check box to exclude the tray from the targets of automatic tray selection. Click [OK] to close the printer properties dialog box.

  • Page 839: Installing Font Manager

    Installing Font Manager Installing Font Manager • Under Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, or Windows NT 4.0, installing applications by Auto Run requires Administrator privilege. To install a printer driver by Auto Run, log on using an account that has Administrator privilege. Quit all applications currently running.

  • Page 840: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    1. Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003 / 2003 R2, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder "DRIVERS PS XP_VISTA (Language) DISK1"...

  • Page 841: Setting Up The Printer Driver

    2. Setting Up the Printer Driver This chapter explains the printer properties, and how to make changes to the printer settings. PCL - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two methods to open the [Printer Properties] dialog box. Making printer default settings To make the printer default settings, open the [Printer Properties] dialog box from the [Printers] window.

  • Page 842: Windows 2000 - Accessing The Printer Properties

    2. Setting Up the Printer Driver Click [Properties]. The [Printer Properties] dialog box appears. Make the settings you require, and then click [OK]. • Procedures for opening the [Printer Properties] dialog box vary depending on the application. For details, see the manuals provided with the application. •...
  • Page 843 PCL - Accessing the Printer Properties Making printer default settings - printing preferences • You cannot change the printer default settings for individual users. Settings made in the [Printer Properties] dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 844: Windows Xp, Windows Server 2003 /2003 R2 - Accessing The Printer Properties

    2. Setting Up the Printer Driver Windows XP, Windows Server 2003 /2003 R2 - Accessing the Printer Properties Making printer default settings - the printer properties • To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission.

  • Page 845: Windows Vista - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following procedure explains making printer settings for Windows XP WordPad as an example of how to make printer settings for a specific application.
  • Page 846 2. Setting Up the Printer Driver Make the settings you require, and then click [OK]. • The settings you make here are used as the default settings for all applications. • For details, see the printer driver Help. Making printer default settings - printing preferences •...

  • Page 847: Windows Nt 4.0 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties • Any settings you make using this procedure apply to the current application only. • General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used the defaults when printing from the application. •...

  • Page 848: Making Printer Settings From An Application

    2. Setting Up the Printer Driver Click the icon of the printer you want to use. On the [File] menu, click [Document Defaults]. The [Default] dialog box appears. Make the settings you require, and then click [OK]. • The settings you make here are used as the default settings for all applications. •...

  • Page 849: Rpcs - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties RPCS - Accessing the Printer Properties There are two dialog box types of the [Printer Properties] dialog box. "Multi tab" is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.

  • Page 850: Windows 2000 - Accessing The Printer Properties

    2. Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printer Properties] dialog box from that application. The following procedure explains making printer settings for Windows 95 / 98 / Me WordPad as an example of how to make printer settings for a specific application.
  • Page 851 RPCS - Accessing the Printer Properties On the [File] menu, click [Properties]. The [Printer Properties] dialog box appears. When you open the [Printer Properties] dialog box for the first time after installing the RPCS printer driver, a confirmation message appears. After you click [OK], the [Printer Properties] dialog box appears.

  • Page 852: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties

    2. Setting Up the Printer Driver • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the manuals provided with the application. • Any settings you make using this procedure apply to the current application only. •...
  • Page 853 RPCS - Accessing the Printer Properties Making printer default settings - printing preferences • You cannot change the printer default settings for individual users. Settings made in the [Printer Properties] dialog box are applied to all users. On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.

  • Page 854: Windows Vista - Accessing The Printer Properties

    2. Setting Up the Printer Driver Windows Vista - Accessing the Printer Properties Making printer default settings - the printer properties • To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.

  • Page 855: Windows Nt 4.0 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties • The settings you make here are used as the default settings for all applications. • For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
  • Page 856 2. Setting Up the Printer Driver On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Properties]. The [Printer Properties] dialog box appears. When you open the [Printer Properties] dialog box for the first time after installing the RPCS printer driver, a confirmation message appears.
  • Page 857 RPCS - Accessing the Printer Properties To make printer settings for a specific application, open the [Printer Properties] dialog box from that application. The following procedure explains making printer settings for Windows NT 4.0 WordPad as an example of how to make printer settings for a specific application. On the [File] menu, click [Print].
  • Page 858 2. Setting Up the Printer Driver...

  • Page 859: Other Print Operations

    3. Other Print Operations This chapter explains the various printing functions, including Sample Print, Locked Print, Hold Print, Stored Print, and PDF Direct Print. Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. •...
  • Page 860 3. Other Print Operations Auto Run may not work under certain operating system settings. In this case, launch "Setup.exe" located on the CD ROM root directory. Click [DeskTopBinder Lite]. The [DeskTopBinder Lite] dialog box appears. Click [DeskTopBinder Lite], and then click [OK]. Follow the instructions on the display to install DeskTopBinder Lite.
  • Page 861 Printing a PDF File Directly Click the [Contents] tab, select the [PDF Direct Print] check box at the center, and then click [OK]. The [Properties] screen closes and the [PDF Direct Print] icon is added to the palette. PDF Direct Printing Follow the procedure below to print PDF files directly.

  • Page 862: Pdf Direct Print Properties

    3. Other Print Operations • Before printing a password protected PDF file, perform one of the followings: • In the [PDF Direct Print Properties] dialog box, enter the password for the PDF file you want to print • Specify a password for the PDF file by selecting [Change PDF Password] in the [PDF Menu] on the machine's control panel.

  • Page 863: Using Commands

    Printing a PDF File Directly 7. Staple Staples together printed sheets. 8. Display this dialog box before printing Appears in PDF direct printing mode if this check box is selected. 9. Orientation: Specify the original's orientation. 10. Number of copies Specify the number of copies to print.

  • Page 864: Unauthorized Copy Control

    3. Other Print Operations Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. • This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.
  • Page 865 Unauthorized Copy Control Printing a document using [Data security for copying] BAB013S 1. The pattern and text you have set is printed. 2. The document is copied or stored in copiers / multifunction machines which the optional Copy Data Security unit is installed. 3.

  • Page 866: Using [Mask Type:]

    3. Other Print Operations Using [Mask type:] You can embed patterns and texts in a document by setting in the printer driver to prevent unauthorized copying. Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter texts in the [Text:] box. •...

  • Page 867: Important Notice

    Unauthorized Copy Control • Due to the effects of the settings, the results of copying, scanning, and saving documents in the document server may vary depending on the machine model and setting conditions. • Printing with background patterns and texts may be slower than normal printing. •...

  • Page 868: Using The Print Job Function

    3. Other Print Operations Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs stored in the machine which is sent from computers.
  • Page 869 Using the Print Job Function Displays only Locked Print files stored in the machine. 4. [Sample Print Job List] Displays only Sample Print files stored in the machine. 5. [Hold Print Job List] Displays only Hold Print files stored in the machine. 6.
  • Page 870 3. Other Print Operations BAC008S 1. User ID Displays the User IDs who sent files to the machine. 2. [Clear] Clears a selection. 3. [Exit] Returns to the Printer screen. 4. [Complete List] Displays all print jobs. 5. [List Per User ID] Displays the print job list of each ID.

  • Page 871: Selecting The Initial Print Job List

    Using the Print Job Function • p.89 "Printing from the Print Job Screen" Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to show it. Selecting the Initial Print Job List Press the [User Tools/Counter] key.
  • Page 872 3. Other Print Operations Displaying a Print Job List Press the [Printer] key. BAC003S Press [Print Jobs]. Either the Complete List or List Per User ID screen appears.

  • Page 873: Printing From The Print Job Screen

    Printing from the Print Job Screen Printing from the Print Job Screen This describes about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel.
  • Page 874 3. Other Print Operations • Applications with their own drivers, such as PageMaker, do not support this function. • If you are using Mac OS X, you need Mac OS X v10.2 or higher version to use this function. Configure Sample Print in the printer driver's properties. For details about configuring the printer drivers, see the relevant Help files.
  • Page 875 Printing from the Print Job Screen Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press the [Clear/Stop] to correct any entry mistakes. Press [Yes].

  • Page 876: Locked Print

    3. Other Print Operations Press the [Printer] key to display the Printer screen. Press [Print Jobs]. A list of the print files stored in the machine appears. Press [Sample Print Job List]. A list of Sample Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed.
  • Page 877 Printing from the Print Job Screen • For details about the error log on the control panel, see "Checking the Error Log". • For details about the [Auto Delete Temporary Print Jobs] and [Auto Delete Stored Print Jobs], see "Printer Features", General Settings Guide. •...
  • Page 878 3. Other Print Operations Press [Locked Print Job List]. A list of Locked Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print, and then press [Print]. The password screen appears.

  • Page 879: Hold Print

    Printing from the Print Job Screen Press [No] to cancel printing. • When printing is completed, the stored file will be deleted. • To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset].
  • Page 880 3. Other Print Operations • the file contains over 1,000 pages. • the machine's sent or stored files total over 9,000 black-and-white pages. (The total varies depending on the size of the files.) • If a Hold Print file has not been stored properly, check the error log on the control panel. •...
  • Page 881 Printing from the Print Job Screen Press [Print Jobs]. Press [Hold Print Job List]. A list of Hold print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print, and press [Print]. The confirmation screen appears.

  • Page 882: Stored Print

    3. Other Print Operations • If you select multiple files, the confirmation screen displays the total number of files to be printed. • For details about setting printer drivers, see the printer driver Help. • You can also print or delete a Hold Print file from Web Image Monitor. For details, see Web Image Monitor Help.
  • Page 883 Printing from the Print Job Screen • If a Stored Print file has not been stored properly, check the error log on the control panel. Even after you turn off the machine, stored documents remain. However, the [Auto Delete Temporary Print Jobs] or [Auto Delete Stored Print Jobs] settings are applied first (see "Printer Features", General Settings Guide).
  • Page 884 3. Other Print Operations Press [Print Jobs]. Press [Stored Print Job List]. A list of Stored Print files stored in the machine appears. Select the file you want to print, and press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password.
  • Page 885 Printing from the Print Job Screen Enter the number of sets using the number keys. You can enter up to 999 sets. Press the [Clear/Stop] to correct any entry mistakes. Press [Yes]. The Stored Print file is printed. Press [No] to cancel printing. •...
  • Page 886 3. Other Print Operations Select the file you want to delete, and press [Delete]. The delete confirmation screen appears. If you set the password in the printer driver, enter the password to delete. If multiple print files are selected, and some of these require a password, the machine deletes files correspond to the entered password and files that do not require a password.

  • Page 887: Printing From The Jobs Per User Id Screen

    Printing from the Jobs Per User ID Screen Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the [Printer] key. The Printer screen appears.

  • Page 888: Printing All Print Jobs

    3. Other Print Operations Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs. To cancel a selection, press the highlighted print job again. To clear all selections, press [Clear All]. Press [Print].
  • Page 889 Printing from the Jobs Per User ID Screen A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time. Press [ Previous] or [ Next] to scroll through the list.
  • Page 890 3. Other Print Operations Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print job. Press [Yes]. The selected files are printed. •...

  • Page 891: Form Feed

    Form Feed Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. • The tray cannot be changed if the following functions are set: •...
  • Page 892 3. Other Print Operations • If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur. Canceling a Print Job Follow the procedure below to cancel a print job if the message prompting form feed appears. Press the [Printer] key.

  • Page 893: Canceling A Print Job

    Canceling a Print Job Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel Press the [Printer] key. The Printer screen appears. Press [Job Reset]. Press [Reset the Job] or [Reset All Jobs].
  • Page 894 3. Other Print Operations Double click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. Select the name of the job you want to cancel. On the [Document] menu, click [Cancel].

  • Page 895: Checking The Error Log

    Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. • The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.

  • Page 896: Spool Printing

    3. Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. • During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.

  • Page 897: User Defined Pages

    User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. • This function is available with the PCL 6/5e printer driver only. • If [Document Server] is selected under [Job Type:], User Defined Page cannot be used. •...

  • Page 898: Printing With The Finisher

    3. Other Print Operations Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. • Make option settings for the machine using the printer driver when bidirectional communication is disabled.

  • Page 899: Staple Position

    Printing with the Finisher Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: BDH002S • Stapling might not be in the specified position if combine (layout) and duplex printing are both selected.

  • Page 900: Punch

    3. Other Print Operations • If the paper contains sheets of differing lengths but same widths (like A4 and A3 , 11" 17" and 8 " 11" ), and the paper sizes are mixed on a single job. • When feeding paper from the bypass tray. •...
  • Page 901 Printing with the Finisher Punch Position The specified punch position varies depending on paper feed and print data orientation. The following table shows punch positions: BDH003S BDH004S • Punch positions will vary slightly from page to page as holes are punched into each sheet individually. •...

  • Page 902: Collate

    3. Other Print Operations Punching Precautions Follow these precautions when using the punch function. • To use this function, the optional Finisher SR3000 and Punch Unit must be installed on the machine. Punch printing will be canceled under the following conditions: •...
  • Page 903 Printing with the Finisher • If Auto Continue occurs on the first set, Collate will be canceled. • If forced printing occurs on the first set, Collate will be canceled. • When setting Collate in the printer driver settings, make sure that a collate option is not selected in the application's print settings.
  • Page 904 3. Other Print Operations • When combined with punch function. • If jobs containing pages of various sizes are set. • When output tray is specified. • When combined with covers function. • When combined with slip sheet function. • When combined with chaptering function. •...

  • Page 905: Covers

    Covers Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the body paper, and print on them. • To use this function, Collate must be set. Rotating Collate cannot be set. •...
  • Page 906 3. Other Print Operations BAC021S • When printing both sides BAC026S Front and Back Cover Prints the first and the last pages of the document as the cover pages. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is selected. BDJ004S •...
  • Page 907 Covers BDJ006S • Blank • When printing on one side. BDJ010S • When printing on both sides. BDJ009S • If "Auto Tray Select" is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the orientation.

  • Page 908: Chaptering

    3. Other Print Operations Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No Slip Sheets The specified page is always printed on the same side as the first page.
  • Page 909 Chaptering BAC035S • Blank BAC036S • You can designate up to 100 locations using the printer driver. • The slip sheet should be the same size and orientation as the body paper. • If "Auto Tray Select" has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the orientation.

  • Page 910: Slip Sheet

    3. Other Print Operations Slip Sheet Inserting a slip sheet between each page • Print BAC024S • Blank BAC019S Inserting a slip sheet between OHP transparencies • Print BAC025S • Blank BAC020S • Collate cannot be set when using slip sheets. •...
  • Page 911 Slip Sheet • If "Auto Tray Select" has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in orientation. Therefore, when the slip sheet has been set to orientation, the orientation of the output slip sheet and body paper will be different.

  • Page 912: Using The Virtual Printer

    3. Other Print Operations Using the Virtual Printer This section explains the virtual printer function. The virtual printer is a pseudo printer that can only be recognized on a network. The virtual printer has various print options, such as feeding tray selection and duplex printing, which you can set in advance. You can set those options beforehand.

  • Page 913: Changing A Virtual Printer Configuration

    Using the Virtual Printer Changing a Virtual Printer Configuration Use this procedure to change a virtual printer configuration. • You must have Administrators privilege to change the configuration of a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator.

  • Page 914: Deleting A Virtual Printer

    3. Other Print Operations Deleting a Virtual Printer Use this procedure to delete a virtual printer. • You must have Administrators privilege to delete a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network Guide.
  • Page 915 Using the Virtual Printer ftp> put \path name\ file name Virtual Printer Name...
  • Page 916 3. Other Print Operations...

  • Page 917: Saving And Printing Using The Document Server

    4. Saving and Printing Using the Document Server This chapter explains how to use the Document Server function. Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary.
  • Page 918 4. Saving and Printing Using the Document Server • For details about Document Server functions, see "Document Server", General Settings Guide. • For details about how to access Document Server from a client, see the printer driver Help.

  • Page 919: Appendix

    5. Appendix This chapter lists the printer's specifications and the functions that are available on the Printer Features screen. Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600 × 600 dpi Printing speed Type 1: 40 ppm (A4 , 8 "...
  • Page 920 5. Appendix Component Specifications 136 fonts (Type 2:24, Type 14:112) Memory 512 MB Hard disk Storage capacity: 40 GB USB Interface (Standard) • Supported Operating System: Windows Me / 2000 / XP / Vista, Windows Server 2003 / 2003 R2, MacOS 10.3.3 or later •...

  • Page 921: Printer Features Menu

    Printer Features Menu Printer Features Menu The following explains settings and meanings of functions on the Printer Features screen. Select [Printer Features] after you press the [User Tools/Counter] key. For details, see "Printer Features", General Settings Guide. List / Test Print Menu Description Multiple Lists...
  • Page 922 5. Appendix Menu Description In a network environment, only administrators can make changes to menu settings. List / Test Print Lock You can lock the [List / Test Print] menu. Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine.
  • Page 923 Printer Features Menu Menu Description Copies You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command. Blank Page Print You can select whether or not to print blank pages. Edge Smoothing You can specify whether or not to apply edge smoothing.
  • Page 924 5. Appendix Host Interface Menu Description I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
  • Page 925 Printer Features Menu PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. PDF Menu (optional) Menu Description Change PDF Password You can set the password for the PDF file executing PDF Direct Print.
  • Page 926 5. Appendix Menu Description Font Substitution Enables or disables font substitution. Caching Specifies whether or not to apply caching for repeated overlays. Font Capture Enables or disables font capturing. Resolution Specifies the resolution reported to the host in the "IPDS XOAOPC"...
  • Page 927 Printer Features Menu • For details about "Copier Features" and "System Settings", see Copy/Document Server Reference and General Settings Guide.
  • Page 928 5. Appendix...
  • Page 929 INDEX How to Read This Manual........Banner Page............Bidirectional Communication......52, 53 Initial Display............Bypass Tray............. 16, 18 Initial Print Job List..........Inserting Chapter Slip Sheets......Installing the Printer Driver........Canceling a Print Job.......... IPP..................using the computer............LPR port................using the control panel...........
  • Page 930 Spool Printing............Standard TCP/IP Port........... OHP Transparencies..........Staple..............Stored Print............. deleting................PageMaker............printing................Parallel Connection..........PCL Printer Driver..........29, 57 PDF Direct Print..........75, 77 TCP/IP..............PDF direct print properties..........Thick Paper............. using commands..............Thin Paper.............. Print Job Function........... Print Job Screen............. Printer Driver............
  • Page 931 MEMO...
  • Page 932 MEMO D381...
  • Page 933 Copyright © 2007...
  • Page 934 D381-7002...
  • Page 935 Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files to Folders Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 936 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 937 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
  • Page 938 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
  • Page 939 TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................8 Symbols................................8 About the Scanner Functions..........................9 Display Panel..............................11 Simplified Display............................11 Confirmation Displays..........................12 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail......................19 Outline of Sending Scan Files by E-mail....................19 Preparation for Sending by E-mail......................20 Registering E-mail Addresses in the Address Book...................21 E-mail Screen...............................22...
  • Page 940 2. Sending Scan Files to Folders Before Sending Files by Scan to Folder......................51 Outline of Sending Scan Files by Scan to Folder..................51 Preparation for Sending by Scan to Folder....................53 Registering Destination Folders in the Address Book................54 Scan to Folder Screen..........................55 Basic Operations When Using Scan to Folder....................57 Switching to the Scan to Folder Screen......................59 Specifying Scan to Folder Destinations......................60...
  • Page 941 Changing Information for a Stored File.....................91 4. Delivering Scan Files Before Delivering Files.............................95 Outline of Scan File Delivery........................95 Preparing to Deliver Files..........................96 Installing DeskTopBinder Lite from the Supplied CD-ROM..............97 Network Delivery Scanner Screen......................98 Basic Operation for Delivering Files......................100 Switching to the Network Delivery Scanner Screen...................103 Specifying Delivery Destinations........................104 Selecting Destinations Registered in the Delivery Server's Address Book..........104 Specifying the Sender...........................108...
  • Page 942 Original Settings............................133 Stamp.................................135 Batch, SADF...............................136 Divide.................................137 Scanning Multiple Pages of Originals as One File..................139 Specifying the File Type and File Name......................141 Specifying the File Type..........................141 Notes About and Limitations of File Types....................142 Specifying the File Name..........................143 Security Settings to PDF Files........................145 Programs................................150 Registering Frequently Used Setting......................150 Recalling a Registered Content........................151...

  • Page 943: Index

    Specifications..............................174 INDEX ................................177...

  • Page 944: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes.

  • Page 945: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. You can use the scanner functions to send scan files to computers, scan originals from a computer using the TWAIN driver, or store scan files on the machine's hard disk. For details about each function, see respective chapters.
  • Page 946 • p.115 "Scanning Originals with the Network TWAIN Scanner" • p.75 "Storing Files Using the Scanner Function"...

  • Page 947: Display Panel

    Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or network delivery scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen".

  • Page 948: Confirmation Displays

    Example of Simplified Display BAP001S 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial screen, press the [Simplified Display] key again. •...
  • Page 949 Check Modes BAP002S 1. Original Displays Scan Settings, Original Feed Type, and other scanning settings. 2. Transmission function icon Displays the icon of the transmission function in use. 3. Sender and Destination Displays the sender and transmission or delivery destinations. The ( ) symbol indicates a group destination.
  • Page 950 Preview Use the Preview screen to check that originals have been scanned correctly. This section explains about the Preview screen that can be used before sending files by e-mail or Scan to Folder, or delivering files. Before you start scanning, press [Preview]. If you scan originals while [Preview] is selected, the Preview screen appears.
  • Page 951 8. Display Position Displays the position of an image when enlarged. • Preview is not available if a file is scanned using [Store Only]. • You can view a stored file using the Preview screen displayed from the list of stored files. For details about viewing a stored file, see "Checking a Stored File Selected from the List".

  • Page 952: File Name

    Scanned Files Status BAP004S 1. Date/Time Displays the time and date transmission was specified by this machine or the time and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. The ( ) symbol indicates a destination that can receive encrypted e-mail.
  • Page 953 • You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Scanner File Status screen. • Depending on security settings, some transmission results might not be displayed.

  • Page 955: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. ZZZ508S 1.

  • Page 956: Preparation For Sending By E-Mail

    1. Sending Scan Files by E-mail Preparation for Sending by E-mail To send scanned files by e-mail, you must first perform the following: • Check the machine is properly connected to the network • Configure the network settings in [System Settings] •...

  • Page 957: Registering E-Mail Addresses In The Address Book

    Before Sending Scan Files by E-mail Configure the necessary settings in [Scanner Features] Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or viewing the scanner journal. Configure the scanner settings according to your environment and how you will be using the machine.

  • Page 958: E-Mail Screen

    1. Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].
  • Page 959 Before Sending Scan Files by E-mail 7. [Text] [Subject] [Security] [Sender Name] [Recept. Notice] Enter the message and specify the subject, security (encryption and a signature), sender, and whether or not to use Message Disposition Notification.

  • Page 960: Basic Operation For Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E- mail screen.
  • Page 961 Basic Operation for Sending Scan Files by E-mail Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". If necessary, press [Text] to enter the e-mail message. For details, see "Specifying the E-mail Message" If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the E-mail Subject".
  • Page 962 1. Sending Scan Files by E-mail • To cancel scanning, press the [Clear/Stop] key. • You can also store a scan file and simultaneously send it by e-mail. For details, see "Simultaneous Storage and Sending by E-mail". • If you select [Do not Use Signatures] under the signature settings in Web Image Monitor, you cannot attach signatures.

  • Page 963: Switching To The E-Mail Screen

    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E-mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].

  • Page 964: Specifying E-Mail Destinations

    1. Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine's address book • Enter the e-mail address directly •...
  • Page 965 Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [ ] or [ ] • Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number.
  • Page 966 1. Sending Scan Files by E-mail Press [Search Dest.]. To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. Enter the beginning of the destination name. To search by e-mail address, enter the beginning of the address.

  • Page 967: Entering An E-Mail Address Manually

    Specifying E-mail Destinations Press [OK]. • If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. • Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book.

  • Page 968: Selecting Destinations By Searching An Ldap Server

    1. Sending Scan Files by E-mail Press [Manual Entry]. The soft keyboard appears. Enter the e-mail address. Press [OK]. • Depending on the security settings, [Manual Entry] may not be displayed. • To change a registered destination e-mail address, press [Edit] to the left of the destination field to display the soft keyboard, use the soft keyboard to enter the new address, and then click [OK].
  • Page 969 Specifying E-mail Destinations Press [Search Dest.]. Select the LDAP server that appears next to [Address Book]. Register the LDAP server in advance in [System Settings]. If authentication is required to access the selected server, the authentication screen appears. To authenticate, enter the user name and password. To search by destination name, press [Name].
  • Page 970 1. Sending Scan Files by E-mail The illustrated screen is an example. The items that actually appear on the screen may differ. Press [Start Search]. Destinations that match the search criteria are displayed. Select the destination. Select [To], [Cc], or [Bcc]. Press [OK].

  • Page 971: Registering A Directly-Entered Destination In The Address Book

    Specifying E-mail Destinations • [Include one Word]: The names which contain an entered character or characters are targeted. For example, to search for "ABC", enter "A", "B", or "C". • [Exclude Words]: The names which do not contain an entered character or characters are targeted.
  • Page 972 1. Sending Scan Files by E-mail Press [Names], and then specify the name and other information to be registered. For details about specifying the information to be registered, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. Press [OK]. •...

  • Page 973: Specifying The E-Mail Sender

    Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 974: Using A Registration Number To Specify A Sender Name

    1. Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the required destination.
  • Page 975 Specifying the E-mail Sender To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. Enter the beginning of the sender's name you want to search for. To search by e-mail address, enter the beginning of the address.
  • Page 976 1. Sending Scan Files by E-mail For example, to search for "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or characters are targeted. For example, to search for "ABC", enter "ABC". • [Include one Word]: The names which contain an entered character or characters are targeted.

  • Page 977: Specifying The E-Mail Subject

    Specifying the E-mail Subject Specifying the E-mail Subject You can specify the subject for an e-mail when sending a file by e-mail. Press [Subject]. Enter the subject. To enter characters, press [Text Entry]. To enter symbols, press [Symbol Entry]. To add predefined User Text registered on this machine, press [User Text]. For details about entering the text, see "Entering Text", About This Machine.

  • Page 978: Specifying The E-Mail Message

    1. Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the registered e-mail message from the list • Enter the message directly •...

  • Page 979: Manual Entry Of A Message

    Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears. Enter the message. Press [OK] twice.

  • Page 980: Simultaneous Storage And Sending By E-Mail

    1. Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Select [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].

  • Page 981: Security Settings To E-Mails

    Security Settings to E-mails Security Settings to E-mails This section explains the procedure for applying security (encryption and a signature) to e-mail. Applying security (encryption and a signature) to e-mail helps prevent spoofing and information leakage. • The S/MIME authentication function is used to set security. For details about security settings, consult your network administrator.

  • Page 982: Sending E-Mail With A Signature

    1. Sending Scan Files by E-mail • When you specify a destination denoted by the symbol (which indicates that e-mail sent to this destination is always encrypted) encrypted e-mail will be sent regardless of the setting specified in [Security]. • If you have selected multiple destinations including destinations for which decryption has not been configured, e-mail sent to such destinations will not be encrypted even if you specify encryption.
  • Page 983 Security Settings to E-mails A signature is always applied to scan files that are sent by e-mail. You cannot cancel [Signature] in [Security].

  • Page 984: Sending The Url By E-Mail

    1. Sending Scan Files by E-mail Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by email. • Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message.
  • Page 985 Sending the URL by E-mail • To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's window. • You can send the URL by e-mail and simultaneously send it by Scan to Folder. In this case, the file is sent to the Scan to Folder destination, not the URL.
  • Page 986 1. Sending Scan Files by E-mail...

  • Page 987: Before Sending Files By Scan To Folder

    2. Sending Scan Files to Folders Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending files to shared folders ZZZ509S 1.
  • Page 988 2. Sending Scan Files to Folders Sending files to an FTP server ZZZ510S 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.

  • Page 989: Preparation For Sending By Scan To Folder

    Before Sending Files by Scan to Folder 2. NetWare server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server.

  • Page 990: Registering Destination Folders In The Address Book

    2. Sending Scan Files to Folders 6. Press [LAN Type], and then press [Ethernet]. Configure the necessary settings in [Scanner Features] Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or viewing the scanner journal. Configure the scanner settings according to your environment and how you will be using the machine.

  • Page 991: Scan To Folder Screen

    Before Sending Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].
  • Page 992 2. Sending Scan Files to Folders 7. [Text] [Subject] [Security] [Sender Name] [Recept. Notice] Enter the message and specify the subject, e-mail security (encryption and a signature), sender, and whether or not to use Message Disposition Notification. The entries will be used for e-mail transmission when sending files simultaneously by Scan to Folder and e-mail.

  • Page 993: Basic Operations When Using Scan To Folder

    Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
  • Page 994 2. Sending Scan Files to Folders Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". Press the [Start] key. If you are scanning batches, place the next originals. • If you have selected more than one destination, you can press [ ] or [ ] next to the destination field to scroll through the destinations.

  • Page 995: Switching To The Scan To Folder Screen

    Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: Press [Delivery Dest.].

  • Page 996: Specifying Scan To Folder Destinations

    2. Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine's address book •...
  • Page 997 Specifying Scan to Folder Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [ ] or [ ] •...
  • Page 998 2. Sending Scan Files to Folders Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by path, press [Folder Name].
  • Page 999 Specifying Scan to Folder Destinations The illustrated screen is an example. The items that actually appear on the screen may differ. Press [Start Search]. Destinations that match the search criterion are displayed. Select the destination folder. Press [OK]. • Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book.

  • Page 1000: Sending Files To A Shared Network Folder

    2. Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. • The shared folder must have been created on the client computer in advance. For details about creating shared folders, see Windows Help.
  • Page 1001 Specifying Scan to Folder Destinations Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. Depending on the destination setting, enter the password for logging on to the client computer.
  • Page 1002 2. Sending Scan Files to Folders Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear. Select the domain or workgroup in which the destination folder is located. Select the client computer that has the destination folder. If you cannot find the computer you are looking for, press [Up One Level] and browse that level.

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