Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information

in this manual before using the machine.

Simple Search

Getting Started

Adding Paper

Adding Toner

Entering Text

Operating Instructions

Remarks

Appendix

Operating Instructions

About This Machine

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh 920F

Page 1: About This Machine
Operating Instructions About This Machine Simple Search Getting Started Adding Paper Adding Toner Entering Text Operating Instructions Remarks Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 3: Documentation For This Machine
Documentation for This Machine About This Machine (This manual) ......................Troubleshooting ............................Copy Reference .............................. Using the various copier functions ......................Changing the default settings of the copier function, and related information ........Facsimile Reference ............................Sending and receiving faxes ........................
Page 4: Table Of Contents
TABLE OF CONTENTS Documentation for This Machine........................1 Manuals for This Machine..........................6 Manuals List.................................8 What You Can Do with This Machine.......................9 Using This Machine as a Copier........................9 Using This Machine as a Printer........................9 Paperless Fax Transmission.........................10 Fax Transmission and Reception Over the Internet...................11 Using the Scanner in a Network Environment...................12 Administrating the Machine (Security Functions)..................12 Monitoring the Machine Via Computer.....................13...
Page 5 I want to convert documents to electronic formats easily!................34 I want to register destinations!........................34 I want to operate the machine more effectively!..................35 Searching by Keyword............................37 Paper................................37 Register/Change/Delete..........................37 Settings................................38 Forwarding..............................38 Install................................38 2. Getting Started Guide to Components............................41 Other Items...............................44 External Items...............................44 Internal Items..............................44 Control Panel..............................46 Display Panel..............................50...
Page 6 Saving Energy..............................60 3. Adding Paper Loading Paper..............................63 Loading Paper into the Paper Trays......................63 Orientation-Fixed Paper or Two-Sided Paper...................65 Changing the Paper Size..........................68 Changing the Paper Size in the Paper Tray (Tray 1)................68 Changing the Paper Size in the Optional Paper Tray Unit (Tray 2 and Tray 3)........71 Selecting the Paper Size with User Tools....................73 Recommended Paper Sizes and Types......................75 Envelopes................................78...
Page 7 Machine Environment..........................103 Power Connection.............................105 Maintaining Your Machine...........................108 Cleaning the Exposure Glass........................108 Cleaning the ADF............................108 Cleaning the Power Cable Plug.......................109 Counter................................110 Displaying the Total Counter........................110 8. Appendix Software and Utilities Included on the CD-ROM..................111 Viewing the Contents of the CD-ROM.....................111 Printer Drivers for This Machine........................111 TWAIN Driver............................113 LAN-Fax Driver............................113 DeskTopBinder Lite............................114...
Page 8: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 9 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 10: Manuals List
Manuals List Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided About This Machine Troubleshooting Copy Reference Facsimile Reference Printer Reference Scanner Reference Network and System Settings Guide Security Reference PostScript 3 Supplement...
Page 11: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. • For details about additional items, see “Other Items”. • Some functions may not be available depending on your machine type. • p.44 "Other Items" Using This Machine as a Copier You can make copies of originals.
Page 12: Paperless Fax Transmission
BRA003S • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver.
Page 13: Fax Transmission And Reception Over The Internet
• For details about how to use the function, see “Fax via Computer”, Facsimile Reference Fax Transmission and Reception Over the Internet You can send and receive faxes over your LAN and the Internet. BRA043S Internet Fax This machine converts scanned document images to e-mail format, and transmits and receives this data over the Internet.
Page 14: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. BRA044S • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference •...
Page 15: Monitoring The Machine Via Computer
BRA005S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network. • See Security Reference Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer.
Page 16: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 17: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 18: Note
Note Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries.
Page 19: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
Page 20 • Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury. • Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily. •...
Page 21 • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock. • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.
Page 22: Handling The Main Machine
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock. • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year.
Page 23 • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock. •...
Page 24 • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair.
Page 25 • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns.
Page 26 • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. •...
Page 27: Safety Labels Of This Machine
Safety Labels of This Machine This section explains the machine's safety information labels. Positions of WARNING and CAUTION labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. BRA007S High temperature.
Page 28: Power Switch Symbols
CFU001 The machine weighs approximately 29 kg (64.0 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs. Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows: •...
Page 29: Energy Saving Functions
Energy Saving Functions To reduce its power consumption, this machine has the following functions: Low Power Mode • If this machine remains idle for a specified period, it automatically reduces its electrical consumption. • The default period the machine waits before entering Low Power Mode is 1 minute. This default time can be changed.
Page 30: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 31: Important Safety Instructions
(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000...
Page 32 IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes: • Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à...
Page 34: Simple Search
1. Simple Search You can search for a procedure either by keyword or by what you want to do. Searching by what you want to do You can search for a procedure by what you want to do. I want to save my paper document! You can find explanations of the functions and procedures that you can use to save your paper document easily.
Page 35: I Want To Convert Documents To Electronic Formats Easily
1. Simple Search Sending files from the computer without printing them (LAN-Fax) See “Sending Fax Documents from Computers”, Facsimile Reference Avoiding unwanted faxes See “Program Special Sender”, Facsimile Reference I want to convert documents to electronic formats easily! You can find explanations of the functions and procedures that you can use convert documents to electronic formats easily.
Page 36: I Want To Operate The Machine More Effectively
Searching by what you want to do BRL060S Using the control panel to register destinations in the address book See “Programming Destinations from Check Destination Screen”, Facsimile Reference See “Programming Destinations from Redial Screen”, Facsimile Reference See “Registering a Directly-Entered Destination in the Address Book”, Scanner Reference Using Web Image Monitor to registering destinations from a computer See “To add new receiver”, Facsimile Reference Downloading destinations registered in the machine to the LAN-Fax driver destination list...
Page 37 1. Simple Search BQX139S Registering and using frequently-used facsimile functions (User Function) See “General Settings/Adjust”, Facsimile Reference Changing the initial settings (Copier/Fax/Scanner) See “Accessing User Tools”, Copy Reference See “Accessing User Tools”, Facsimile Reference See “Accessing User Tools”, Scanner Reference Converting received faxes to electronic formats and sending them to a computer See “Forwarding”, Facsimile Reference...
Page 38: Searching By Keyword
Searching by Keyword Searching by Keyword You can search for a procedure by keyword. Paper I want to load paper. p.63 "Loading Paper" I want to change the paper size. p.68 "Changing the Paper Size" I want to know what the paper specifications are. p.75 "Recommended Paper Sizes and Types"...
Page 39: Settings
1. Simple Search I want to copy the contents of the machine's address book to the LAN-Fax address book. See “Using the Machine's Address Book as the LAN-Fax Destination List”, Facsimile Reference Settings I want to specify the forwarding settings. See “Forwarding”, Facsimile Reference I want to specify the Scan to Folder settings.
Page 40 Searching by Keyword I want to install the printer driver so I can use a Windows Network Printer. See “Using as a Windows Network Printer”, Printer Reference I want to install the printer driver so I can use the machine by USB. See “Installing the Printer Driver Using USB”, Printer Reference...
Page 41 1. Simple Search...
Page 42: Getting Started
2. Getting Started This chapter describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.
Page 43 2. Getting Started 4. Ventilation holes Prevent overheating. 5. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. See “Turning On/Off the Power”. 6.
Page 44 Guide to Components • p.44 "External Items" • p.46 "Control Panel" • p.58 "Turning On/Off the Power"...
Page 45: Other Items
2. Getting Started Other Items This section introduces the names and functions of the other main items. External Items This section provides explanations about external items. BRA046S 1. Handset Used as a receiver when a fax unit is installed. 2. Paper tray unit (Tray 2 and Tray 3) Each paper tray holds up to 500 sheets of paper.
Page 46 Other Items • DataOverWriteSecurity Unit Allows you to erase data that is stored on the hard disk. • HDD Encryption Unit Allows you to encrypt data that is stored on the hard disk. • VM card With this card, you can install embedded software architecture applications. •...
Page 47: Control Panel
2. Getting Started Control Panel This section introduces the names and functions of the components on the control panel. • Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. This illustration shows the control panel of the machine that has fax and printer/scanner installed.
Page 48 Control Panel 10. [Scanner] key Press to activate the scanner function. See Scanner Reference 11. [Copy] key Press to activate the copy function. See Copy Reference 12. [Printer] key Press to activate the printer function. See Printer Reference 13. Indicators Display errors and machine status.
Page 49 2. Getting Started [F1] key: Start manual reception [F2] key: Switch reception mode [F3] key: Print journal 22. [Resolution] key (facsimile mode) Press to specify the resolution of the fax. See “Scan Settings”, Facsimile Reference 23. [Pause/Redial] key (facsimile mode) •...
Page 50: • P.50 "Display Panel
Control Panel 33. [OK] key Press to set a selected item or an entered numeric value. 34. [ ] key (Enter key) Press to set a selected item or an entered numeric value. 35. [Start] key Press to start copying, printing, scanning, or sending. 36.
Page 51: Reading The Display And Using Keys
2. Getting Started Display Panel The display panel shows machine status, error messages, and function menus. • Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) When you select or specify an item on the display panel, it is highlighted like •...
Page 52: Changing The Display Language
Display Panel 4. Scroll keys Press to move the cursor to each direction one by one. When [ ], [ ], [ ],or [ ] appears in this manual, press the scroll key of the same direction. Changing the Display Language You can change the language used on the display.
Page 53: When The Authentication Screen Is Displayed
2. Getting Started When the Authentication Screen is Displayed This section explains the authentication screen. • Ask the user administrator for the login user name, login password, and user code. For details about user authentication, contact your administrator. • User code to enter on User Code Authentication is the numerical value registered in the address book as “login user name”.
Page 54: User Code Authentication (Using A Printer Driver)
When the Authentication Screen is Displayed User Code Authentication (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active. If User Code Authentication is active, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help.
Page 55: Login (Using A Printer Driver)
2. Getting Started Press the [User Tools/Counter] key. Press [Logout]. Press [Yes]. Login (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver. If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password.
Page 56 When the Authentication Screen is Displayed • Delete the cache memory of a Web browser after logging out.
Page 57: Changing Modes
2. Getting Started Changing Modes This section explains how to change modes. The following illustration shows screens that appear when the fax and printer/scanner unit are installed. BRA054S • You cannot switch modes in any of the following situations: • When scanning a fax message for transmission •...
Page 58 Changing Modes To change the length of time that the machine waits before restoring its settings to their default values, use the System Auto Reset Timer setting. See “System Settings”, Network and System Settings Guide...
Page 59: Turning On/Off The Power
2. Getting Started Turning On/Off the Power This section discusses how to turn on/off the power. Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.
Page 60: Turning On The Power
Turning On/Off the Power • After you switch the main power on, a screen may appear to indicate that the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes. Turning On the Power This section explains how to turn on the power.
Page 61: Turning Off The Main Power
2. Getting Started BRA057S • Even if you press the operation switch, the operation switch indicator does not go out, but blinks during communication with external equipment. Turning Off the Main Power This section explains how to turn off the main power. •...
Page 62 Turning On/Off the Power This machine has the following energy saving function. Auto Off (Copier only) The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. You can change the Auto Off time under Auto Off Timer. •...
Page 63 2. Getting Started...
Page 64: Adding Paper
3. Adding Paper This chapter describes recommended paper sizes and types, and how to load paper into the paper tray. Loading Paper This section describes how to load paper into the paper tray. • When loading paper, take care not to trap or injure your fingers. •...
Page 65 3. Adding Paper Carefully pull out the paper tray until it stops. BRA017S Press the metal plate down until it clicks. BRA018S Square the paper and load it print side up. Do not stack paper over the limit mark. BRA019S Carefully push the paper tray fully in.
Page 66: Orientation-Fixed Paper Or Two-Sided Paper
Loading Paper • p.68 "Changing the Paper Size" Orientation-Fixed Paper or Two-Sided Paper This section describes loading paper that has a specified orientation and printing side (such as letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 67 3. Adding Paper Paper Orientation BRA020S...
Page 68 Loading Paper BRA021S • In [Tray Paper Settings] under [System Settings], specify [Letterhead] for “Paper Type” of the paper tray you want to use. This setting is only available when the printer/scanner and fax units are installed. See “Tray Paper Settings”, Network and System Settings Guide...
Page 69: Changing The Paper Size
3. Adding Paper Changing the Paper Size This section describes how to change the paper size. Procedures for changing the paper size differ depending on the paper tray (Tray 1 or the optional paper tray unit). Make sure you are following the appropriate procedure before you begin. •...
Page 70 Changing the Paper Size While pinching the release levers, pull the end fence off from the tray. BRA022S While pressing down the release levers, slide the side fences until they are aligned with the paper size you want to load. Make sure there are no gaps between the paper and side fences.
Page 71 3. Adding Paper BRA023S Press the metal plate down until it clicks. BRA018S Square the paper and load it print side up. Do not stack paper over the limit mark. BRA019S Carefully slide the paper tray fully in. • When setting small quantities of paper, be careful not to squeeze in the side fence too much. Paper might not feed in properly if the side fences are too tight against the paper's edges.
Page 72: Changing The Paper Size In The Optional Paper Tray Unit (Tray 2 And Tray 3)
Changing the Paper Size Changing the Paper Size in the Optional Paper Tray Unit (Tray 2 and Tray 3) This section describes how to change the paper size in the optional paper tray unit (Tray 2 and Tray 3). • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.
Page 73 3. Adding Paper BRA028S To load 8 ×14 or 8 ×14 size paper, pull the end fence out of the tray and place it in the corner pocket on the left. BRA042S Press the metal plate down until it clicks, and then square the paper and load it print side Do not stack paper over the limit mark.
Page 74: Selecting The Paper Size With User Tools
Changing the Paper Size Selecting the Paper Size with User Tools This section describes how to select a paper size with User Tools. Press the [User Tools / Counter] key. BRA052S Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Tray Paper Settings] using [ ] or [ ], and then press the [OK] key.
Page 75 3. Adding Paper Press the [User Tools / Counter] key. The initial display is shown. Load the paper, and then gently push the paper tray all the way in. Check the paper size on the display panel.
Page 76: Recommended Paper Sizes And Types
Recommended Paper Sizes and Types Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use damp or curled paper, a staple clogging or paper jam may occur. Paper tray (Tray 1) Paper type and weight Metric version Inch version Paper capacity...
Page 77 3. Adding Paper Paper type and weight Metric version Inch version Paper capacity Envelope Com10 , Monarch , C5 , C6 , DL Env. Up to 10.5 mm (0.4 inches) high *1 Press the [ ] key, select [Custom Size], and then enter the paper size using the number keys. *2 Press the [ ] key, and then select the paper size.
Page 78 Recommended Paper Sizes and Types • If multiple sheet feeding occurs, load sheets one by one. • Flatten out curled sheets before loading them. • To print on envelopes from the bypass tray: select [System Settings], [Tray Paper Settings], and then, for the [Paper Type: Bypass Tray] setting, specify [Thick Paper].
Page 79: Envelopes
3. Adding Paper Envelopes This section describes loading envelopes. • This machine can print only on the envelopes listed below. Note that even the envelopes listed here can still become jammed if their flaps are too long or unusually shaped. Envelope types Supported Supported...
Page 80 Envelopes Metric version Inch version Recommended weight and 80 g/m , 114 × 229 mm 24 lb., 4 × 9 (Com10) size (C5/6) 80 g/m , 114 × 162 mm (C6) 95 g/m , 162 × 229 mm (C5) • Before loading envelopes, flatten their leading edges (the edge going into the printer) by running a pencil or ruler across them.
Page 81: Unusable Paper
3. Adding Paper Unusable Paper This section describes paper unusable on this machine. • Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper. Doing so risks fire. • To prevent faults, do not use any of the following kinds of treated paper: •...
Page 82: Paper Storage
Paper Storage Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 83 3. Adding Paper...
Page 84: Adding Toner
4. Adding Toner This chapter explains how to replenish toner when it runs out. Adding Toner This section describes how to add and store toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.
Page 85: Replacing Toner
4. Adding Toner • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. •...
Page 86: Sending Faxes Or Scanned Documents When Toner Has Run Out
Adding Toner BRA030S • Do not remove the cap before shaking. • Do not remove the inner cap. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.
Page 87: Used Toner
4. Adding Toner Press [Exit], and then perform transmission operation. The error message disappears. • Any reports are not printed. • If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key. Used Toner Toner cannot be re-used.
Page 88: Entering Text
5. Entering Text This chapter describes how to enter characters. Entering Text This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.
Page 89: How To Enter Text
5. Entering Text 3. [Symbols] key ([Quick Dial 15] key) Press to enter symbols. Number keys Use to enter numbers. [Quick Dial 01] key to [Quick Dial 09] key (A to Z) Press these to enter upper and lower case letters. [Clear/Stop] key Deletes a character at the cursor position.
Page 90 Entering Text Entering letters Press the [Shift] key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press the appropriate Quick Dial key repeatedly until the letter that you require appears. To enter additional letters, repeat step 2. If the next letter you want to enter is assigned to the same Quick Dial key, move the cursor by pressing [ ], and then press the Quick Dial key.
Page 91 5. Entering Text BRA033S Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech letters. Press one of the following Quick Dial keys to display a basic letter, and then press the [Quick Dial 16] key to select one of its variations.
Page 92 Entering Text BRA034S Keyboard Type D This keyboard type allows you to enter Russian letters. Press the [Shift] key to enter Cyrillic character mode. To enter a letter, press the corresponding Quick Dial key indicated in the table below. Press the key repeatedly until the required letter is displayed.
Page 93: Entering Symbols
5. Entering Text BRA035S • To enter a character repeatedly, press a Quick Dial key again. • To insert a character, press [ ] or [ ] to move the cursor to the position you want to insert. Entering symbols Press the [Symbols] key.
Page 94 Entering Text Keyboard Type A BRA036S Keyboard Type B BRA037S...
Page 95 5. Entering Text Keyboard Type C BRA038S Keyboard Type D BRA039S...
Page 96: Entering Numbers
Entering Text Entering numbers Press the number keys. BRA060S The number is entered and the cursor moves. Deleting characters Use [ ] or [ ] to move the cursor to the character you want to delete. Press the [Clear/Stop] key. This will delete the character at the cursor position.
Page 97 5. Entering Text Press the [Shift] key repeatedly to display [User Text]. Select the text you want to add using [ ] or [ ], and then press the [OK] key. To modify the selected text, press the Quick Dial keys to enter letters, and then press the [OK] key.
Page 98: Operating Instructions
6. Operating Instructions This chapter describes the Operating Instructions of this machine. Installing Operating Instructions The supplied CD-ROMs contain HTML format manuals. For easy access, we recommend you install the manuals on a computer. • The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators of the machine.
Page 99 6. Operating Instructions File path The PDF manuals are in the following folder on the CD-ROM: MANUAL_PDF\ENGLISH • To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.
Page 100: How To Use The Operating Instructions
How to Use the Operating Instructions How to Use the Operating Instructions This section explains how to use manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.
Page 101: Opening From The Cd-Rom
6. Operating Instructions Opening from the CD-ROM This section explains how to open a manual from the supplied CD-ROMs. Click [Read HTML manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.
Page 102: Remarks
7. Remarks This chapter describes how to maintain and operate the machine. Dos and Don'ts The following items should be followed during use of this machine. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.
Page 103 7. Remarks • Do not knock the machine while it is operating (for instance, do not use the machine's surfaces to knock stacks of paper into square). • Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind the control panel during printing.
Page 104: Where To Put Your Machine
Where to Put Your Machine Where to Put Your Machine This section describes precautions for installation and movement. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Moving This section describes precautions when moving the machine. •...
Page 105: Optimum Environmental Conditions
7. Remarks • Do not take off the holding stand. • p.58 "Turning On/Off the Power" Optimum environmental conditions This section describes precautions when locating the machine. • Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. •...
Page 106: Environments To Avoid
Where to Put Your Machine Environments to avoid This section describes precautions about environments to avoid. • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 107 7. Remarks • Do not use any power sources other than those that match the specifications shown in “Specifications for the Main Unit” in this manual. Doing so could result in fire or electric shock. • Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock.
Page 108 Where to Put Your Machine • If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire. •...
Page 109: Maintaining Your Machine
7. Remarks Maintaining Your Machine If the exposure glass, scanning glass, or ADF is dirty, copy clarity may be reduced. Clean these parts if they are dirty. • Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 110: Cleaning The Power Cable Plug
Maintaining Your Machine Wipe the sheet and guiding plate of the ADF. BRA041S 1. Sheet 2. Guiding plate Cleaning the Power Cable Plug • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year.
Page 111: Counter
7. Remarks Counter This section explains the counter. Displaying the Total Counter You can display the total counter value used for all functions. Press the [User Tools/Counter] key. BRA052S Select [Counter] using [ ] or [ ], and then press the [OK] key. To print a counter list, press [Print].
Page 112: Appendix
8. Appendix This chapter describes the provided software and utilities CD-ROMs, and specifications. Software and Utilities Included on the CD-ROM This section explains the software and utilities CD-ROMs provided with this machine. Two CD-ROMs come with this machine: “Printer Drivers and Utilities”, and “Scanner Driver and Utilities”. The following are included in these CD-ROMs: SmartDeviceMonitor for Admin For the system administrator to manage network printers.
Page 113 8. Appendix Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”. Printer Language PCL 6 PCL 5e PostScript 3 Windows 2000 Windows XP Windows Vista Windows Server 2003 Windows Server 2008 Mac OS...
Page 114: Twain Driver
Software and Utilities Included on the CD-ROM TWAIN Driver This section describes the file path and system requirements of the TWAIN driver. This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed.
Page 115: Desktopbinder Lite
8. Appendix Windows Server 2003/2003 R2/2008 • Display VGA 640 × 480 pixels or more • Before beginning installation, exit all other applications. DeskTopBinder Lite This section describes the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files.
Page 116 Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this application. File path SmartDeviceMonitor for Admin is stored in the following folder in the CD-ROM labeled “Printer Drivers and Utilities”: \NETWORK\DEVMON\ADMIN\DISK1...
Page 117: Desktopbinder-Smartdevicemonitor For Client
8. Appendix DeskTopBinder-SmartDeviceMonitor for Client This section describes the file path and system requirements of DeskTopBinder-SmartDeviceMonitor for Client. DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”:...
Page 118: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit This section describes specifications for the main unit. Configuration: Desktop Photosensitivity type: OPC drum Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution:...
Page 119 8. Appendix • Bypass tray: A4 , A5 , B5 JIS , 8 × 14 , 8 × 11 , 5 × 8 × , 8 × 13 , 8 × 13 , 8 × 13 , 8 × 14 , 16K (195 × 267 mm) , ×...
Page 120 Specifications for the Main Unit Metric version Inch version 100% 100% • Reduction Metric version Inch version Zoom: From 50 to 200% in increments of 1% Maximum continuous copy run: 99 sheets Paper capacity (80 g/m , 20 lb.): • Tray1: 250 sheets •...
Page 121 8. Appendix Main unit only Complete system Stand-by 40.0 dB (A) 40.0 dB (A) Copying 63.0 dB (A) 67.0 dB (A) • Sound pressure level: Main unit only Complete system Stand-by 34.0 dB (A) 34.0 dB (A) Copying 57.0 dB (A) 61.0 dB (A) •...
Page 122: Specifications For Auto Document Feeder
Specifications for Auto Document Feeder Specifications for Auto Document Feeder This section describes specifications for ADF. Mode: ADF mode Original size: • Regular size: • 1-sided originals: A4 - A5 × 14 × 8 • 2-sided originals: A4 - A5 , 8 ×...
Page 123: Specifications For Paper Tray Unit (Tray 2 And Tray 3)
8. Appendix Specifications for Paper Tray Unit (Tray 2 and Tray 3) This section describes specifications for the paper tray unit. Paper size: A4 , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 ×...
Page 124: Specifications For Wireless Lan Board
Specifications for Wireless LAN Board Specifications for Wireless LAN Board This section describes specifications for the wireless LAN board. Transmission spec.: Based on IEEE 802.11a/b/g (wireless LAN) Protocol: TCP/IP, IPX/SPX, AppleTalk Data transfer speed: Auto select from the following speed: 1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12 Mbps, 18 Mbps, 24 Mbps, 36 Mbps, 48 Mbps, 54 Mbps Frequency range:...
Page 125: Trademarks
8. Appendix Trademarks Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® ® Macintosh and Mac OS are registered trademarks of Apple Inc. ® ®...
Page 126 Trademarks ® ® Microsoft Windows Server 2003 R2 Enterprise Edition ® ® Microsoft Windows Server 2003 R2 Datacenter Edition • The product names of Windows Server 2008 are as follows: ® ® Microsoft Windows Server 2008 Standard ® ® Microsoft Windows Server 2008 Enterprise ®...
Page 127 8. Appendix...
Page 128: Index
INDEX Contents of the CD-ROM........Control panel........42, 46, 52, 53 Access to the machine........Copier..............9, 56 Add Toner indicator..........Copy key..............Adding toner............Counter..............Address book............Counter key............ADF..........15, 41, 108, 121 Adhesive labels............. Alert indicator............Darker key.............. Authentication screen..........
Page 129 F3 key..............Facsimile............10, 56 Job Information key..........Facsimile key............Fax reception over the Internet......Fax transmission over the Internet......Keys................ FCC Rules............... Forwarding............Front cover............. Label paper (adhesive labels)......LAN-Fax............10, 113 LAN-Fax driver............ Gigabit Ethernet (1000BASE-T)......Laser safety............Laws................
Page 130 Network connection..........Power switch symbols........... Network delivery scanner........Printed manuals............Note............Printer..............16, 29, 30 9, 56 Notes to users in the state of California....Printer driver..........53, 54, 111 Notes to users in the United States of America..Printer Drivers and Utilities..111, 113, 114, 116 ................
Page 131 Sending scan files by e-mail......... User Function keys..........Sending scan files by Scan to Folder....User Text..............Sending scanned documents when toner has run User Tools.............. out................User Tools key............Series key............... User Tools/Counter key........Settings..............Using the keys............Shift key..............Using the Print Job function........
Page 132 MEMO...
Page 133 MEMO D115-7106...
Page 135 D115- 7106...
Page 136: Copy Reference
Operating Instructions Copy Reference Placing Originals Copying Copier Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 138 TABLE OF CONTENTS Manuals for This Machine..........................3 Notice..................................5 Important.................................5 How to Read This Manual..........................6 Symbols................................6 Name of Major Item............................6 Note................................6 Laws and Regulations............................7 Legal Prohibition.............................7 Display.................................8 Reading the Display and Using Keys......................8 1. Placing Originals Originals................................11 Sizes and Weights of Recommended Originals..................11 Sizes Selectable as Regular Size Originals....................12 Missing Image Area............................13 Placing Originals..............................15...
Page 139 Duplex Copying...............................43 Combined Copying............................47 One-Sided Combine...........................47 Two-Sided Combine............................51 Series Copies..............................54 Finishing................................56 Sort................................56 Adjusting Copy Image Density........................58 Selecting the Original Type..........................59 Selecting Copy Paper............................60 3. Copier Features Accessing User Tools............................61 Changing Default Settings...........................61 Quitting User Tools............................62 User Tools Menu..............................63 4. Appendix Function Compatibility.............................67 Trademarks...............................69 INDEX...
Page 140: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 141 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 142: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 143: How To Read This Manual
How to Read This Manual • For proper use of this product, be sure to read About This Machine first. Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
Page 144: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 145: Display
Display This section explains how to read the display and how to use the selection keys on the initial copy display. • The copy display is set as the default screen when the machine is turned on. Initial copy display BRH201S 1.
Page 146: Scroll Keys
3. [OK] key Press to set a selected item or entered numeric value. 4. Scroll keys Press to move the cursor to each direction one by one. When [ ], [ ], [ ], or [ ] appears in this manual, press the scroll key of the same direction.
Page 148: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals for the ADF: Metric version Original location...
Page 149: Sizes Selectable As Regular Size Originals
1. Placing Originals • Originals other than those specified on “Sizes and Weights of Recommended Originals” • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper •...
Page 150: Missing Image Area
Originals Exposure glass BRH010S BRH011S • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. • For 2-sided originals that can be placed in the ADF, the horizontal size is 160-356 mm (6.3-14 inches).
Page 151 1. Placing Originals BAT019S 1. 0.5 - 4.5 mm (0.02 - 0.18 inches) 2. 1.0 - 5.0 mm (0.04 - 0.20 inches) * 3. 0.5 - 3.5 mm (0.02 - 0.14 inches) 4. 1.0 - 5.0 mm (0.04 - 0.20 inches) * Back of 2-sided copy: 2.2-6.2 mm (0.09-0.25 inches)
Page 152: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...
Page 153: Placing Originals In The Adf
1. Placing Originals Lift the exposure glass cover or ADF. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be copied. BRH019S 1. Positioning mark Lower the exposure glass cover or ADF.
Page 154: Regular Sizes
Placing Originals Be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. BRH021S 1. Limit mark 2. Document guide • Originals that are 160 mm (6.3 inches) or less along the feed direction, such as A5 or 5 ×...
Page 155 1. Placing Originals Select the paper tray using [ ] or [ ]. Press the [ ] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the original size using the scroll keys, and then press the [OK] key. The "Programmed"...
Page 156 Placing Originals • Exposure glass: vertical 139-216 mm (5.5-8.5 inches), horizontal 160-356 mm (6.3-14 inches) Select the paper tray using [ ] or [ ]. Press the [ ] key. Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the [OK] key.
Page 157: Specifying Original Size When The Bypass Tray Is Selected
1. Placing Originals Enter the vertical size of the original (Vert.) with the number keys, and then press the [OK] key. The "Programmed" message appears. When the custom size originals settings are registered, appears on the top of the copy display.
Page 158 Placing Originals Select [Original Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the original size using the scroll keys, and then press the [OK] key. The "Programmed"...
Page 159 1. Placing Originals Select the bypass tray using [ ] or [ ]. Press the [ ] key. Select [Original Size] using [ ] or [ ], and then press the [OK] key. Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the [OK] key.
Page 160 Placing Originals • To change the value you entered, press the [Clear/Stop] key, and then enter a new value. • To cancel the size you have set, press the [Clear Modes] key.
Page 161 1. Placing Originals...
Page 162: Copying
2. Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.
Page 163 2. Copying Press the [Start] key. BRH203S The machine starts copying. When placing originals on the exposure glass, press the [ ] key after all originals are scanned. Copies are delivered face down. When the copy job is finished, press the [Clear Modes] key to clear the settings. •...
Page 164: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray The bypass tray allows you to copy non-standard paper. Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes, and paper that cannot be loaded in the paper trays. •...
Page 165 2. Copying Push up the release lever. BRH024S 1. Release lever Align the paper guides to the paper size, and then insert the paper face down. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. BRH025S 1.
Page 166: Copying Onto Regular Size Paper
Copying from the Bypass Tray 1. Release lever The bypass tray is selected on the display. Select the size and type of the paper. Press the [OK] key. Place the originals, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings. Close the bypass tray.
Page 167: Copying Onto Custom Size Paper
2. Copying Select [Paper Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key. Select the paper size using the scroll keys, and then press the [OK] key. The "Programmed"...
Page 168: Copying Onto Ohp Transparencies
Copying from the Bypass Tray Select [Custom Size] using [ ] or [ ], and then press the [OK] key. Enter the horizontal size of the paper (Horiz.) with the number keys, and then press the [OK] key. Enter the vertical size of the paper (Vert.) with the number keys, and then press the [OK] key.
Page 169: Copying Onto Thick Paper
2. Copying Select [Paper Type] using [ ] or [ ], and then press the [OK] key. Select [OHP (Transparency)] using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Select the paper size, if required. Place the originals, and then press the [Start] key.
Page 170: Copying Onto Envelopes
Copying from the Bypass Tray Select the paper size, if required. Place the originals, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings. • Printing on thick paper may be slower than printing on plain paper. •...
Page 171 2. Copying Printable area The following areas of envelopes can be printed on: BRH015S 1. Feeding direction 2. Printable area 3. 10 mm (0.4 inches) 4. 10 mm (0.4 inches) 5. 10 mm (0.4 inches) Orientation of Originals and Envelopes Originals and envelopes must be placed in the same orientation.
Page 172 Copying from the Bypass Tray Insert the envelopes with the side you want to copy face down. BRH027S 1. Release lever Press the [ ] key. Select [Paper Size] using [ ] or [ ], and then press the [OK] key. Select [Regular Size] using [ ] or [ ], and then press the [OK] key.
Page 173 2. Copying Select [Paper Type] using [ ] or [ ], and then press the [OK] key. Select [Thick Paper] using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place the original, and then press the [Start] key. When the copy job is finished, press the [Clear Modes] key to clear the settings.
Page 174 Copying from the Bypass Tray • Load only one size and type of envelope at a time. • Before loading envelopes, check they are rectangular in shape. • For details about supported envelope types, see “Envelopes”, About This Machine.
Page 175: Reducing Or Enlarging Originals
2. Copying Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio. Preset Reduce/Enlarge This function allows you to reduce or enlarge images by selecting a preset ratio. BAS030S Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point.
Page 176 Reducing or Enlarging Originals Press [R/E]. Press [Enlarge] or [Reduce]. Select a ratio using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place your originals, and then press the [Start] key. • You can select one of five preset ratios (two enlargement ratios, three reduction ratios). •...
Page 177: Zoom
2. Copying • p.63 "User Tools Menu" Zoom You can specify the reproduction ratio in increments of 1%. BAS032S • The reproduction ratios you can specify are 50 - 200%. • You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies.
Page 178 Reducing or Enlarging Originals Specify a ratio using [ ] or [ ], and then press the [OK] key. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down the relevant key changes the ratio in increments of 10%. The "Programmed"...
Page 179 2. Copying • To change the value you entered in step 3, press the [Clear/Stop] key, and then enter a new value.
Page 180: Duplex Copying
Duplex Copying Duplex Copying This section describes how to make duplex copies. Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • You cannot use the bypass tray with this function. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. BAS034S 2 Sided 2 Sided...
Page 181 2. Copying BAT036S Press the [Duplex] key. BRH204S The indicator goes on. Select the duplex mode using [ ] or [ ], and then press the [OK] key.
Page 182 Duplex Copying Select the original orientation using [ ] or [ ], and then press the [OK] key. Select the duplex orientation using [ ] or [ ], and then press the [OK] key. The "Programmed" message appears. Place the originals, and then press the [Start] key. •...
Page 183 2. Copying • When an odd number of originals are placed in the ADF, the back of the last page of copied paper is blank. • During copying, the image is shifted to allow for the binding margin. • By default, a binding margin is made on the back side. •...
Page 184: Combined Copying
Combined Copying Combined Copying This section describes how to make combined copies. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. •...
Page 185 2. Copying BAS038S 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet. BAS039S 2 Sided 1 Page Combine 1 Side Copies one 2-sided original to one side of a sheet. BAS041S 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet.
Page 186 Combined Copying BAS042S Orientation of the original and image position of combine Portrait ( ) originals BLF013S Landscape ( ) originals BLF014S Placing originals (originals placed in the ADF) • Originals read from left to right BAT046S • Originals read from top to bottom BAT047S...
Page 187 2. Copying Press the [Combine/Series] key. BRH205S The indicator goes on. Select the combine mode using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key. The "Programmed"...
Page 188: Two-Sided Combine
Combined Copying • To display the screen in step 3, select [Always Specify] for [Orientation] with Copier Features in User Tools. If [Do not Specify] is selected, proceed to step 4. For details about Orientation, see “User Tools Menu”. • p.63 "User Tools Menu" Two-Sided Combine Combines various pages of originals onto two sides of one sheet.
Page 189 2. Copying 2 Sided 2 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. BAS050S 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BAT051S 1.
Page 190 Combined Copying Select the combine mode using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key. Select the duplex orientation using [ ] or [ ], and then press the [OK] key. The "Programmed"...
Page 191: Series Copies
2. Copying Series Copies Separately copies the front and back of a 2-sided original onto two sheets. 2 Sided 1 Sided You can make 1-sided copies from 2-sided originals. BAS104S Press the [Combine/Series] key. BRH205S The indicator goes on. Select [Series:2Sided Orig.] using [ ] or [ ], and then press the [OK] key. Select the original orientation using [ ] or [ ], and then press the [OK] key.
Page 192 Series Copies The "Programmed" message appears. Place the originals, and then press the [Start] key. • To cancel the Series Copies function in step 1, press the [Combine/Series] key again. Make sure the indicator goes off. • To display the screen in step 3, select [Always Specify] for [Orientation] with Copier Features in User Tools.
Page 193: Finishing
2. Copying Finishing You can sort your copies. Sort The machine assembles copies as sets in sequential order. BAS053S Press the [Sort] key. BRH206S The indicator goes on. Enter the number of copy sets using the number keys. Place the originals, and then press the [Start] key. •...
Page 194 Finishing Changing the number of sets You can change the number of copy sets during copying. • This function can only be used when the Sort function is selected. While "Copying..." is displayed, press the [Clear/Stop] key. Press [Sets]. Enter the number of copy sets with the number keys, and then press [Resume]. Copying starts again.
Page 195: Adjusting Copy Image Density
2. Copying Adjusting Copy Image Density You can adjust the density of the overall original in five steps. Press the [Lighter] or [Darker] key to adjust the image density. The density indicator moves. BRH207S The image density changes in five increments as follows: BRH017S...
Page 196: Selecting The Original Type
Selecting the Original Type Selecting the Original Type Select an original type that is suitable for your originals. There are three original types available: Text Select this mode when your originals contain only text (no pictures). Photo Delicate tones of photographs and pictures can be reproduced with this mode. •...
Page 197: Selecting Copy Paper
2. Copying Selecting Copy Paper Select the tray containing the paper you want to copy onto: a paper tray or the bypass tray. Select the desired tray using [ ] or [ ]. The selected tray and paper size are displayed.
Page 198: Copier Features
3. Copier Features This chapter describes user tools in the Copier Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished.
Page 199: Quitting User Tools
3. Copier Features • Press the [Escape] key to return to the previous display. • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to quit the settings of User Tools. Press the [User Tools/Counter] key.
Page 200: User Tools Menu
User Tools Menu User Tools Menu This section describes the User Tools in Copier Features. Default settings are shown in bold type. Auto Tray Switching If you load paper of the same size and in the same orientation in two trays, the machine automatically shifts to the other when the first tray runs out of paper (when “On”...
Page 201 3. Copier Features • Special Mode 5 normal text originals (reproducing the background) The default setting for “Original Type 1 (Text)” is Text Mode 1. The default setting for “Original Type 2 (Photo)” is Photo Mode 1. Duplex Mode Priority You can select the type of Duplex function effective when the machine is turned on, reset, or modes are cleared.
Page 202 User Tools Menu The default setting is 71% (Metric version) / 65% (Inch version). Duplex Margin You can specify left margin on the back side of copies, and top margin on the front side. The default setting for “Top Margin” is 5 mm (Metric version) / 0.2 inch (Inch version). The default setting for “Left Margin”...
Page 203 3. Copier Features...
Page 204: Appendix
4. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. : These modes cannot be used together. The second mode selected will be the mode you are working The following shows the combinations of functions: BRH018S *1 A function incompatibility message appears if you load a sheet that exceeds 357 mm (14 inches) with the two-...
Page 205 4. Appendix *2 A function incompatibility message appears if you load a sheet that exceeds 357 mm (14 inches). Copying is not possible until one of the functions is disabled. *3 The mode selected second changes the reduce/enlarge ratio. *4 A function incompatibility message appears if you select two conflicting functions. Copying is not possible until one of the functions is disabled.
Page 206: Trademarks
Trademarks Trademarks ® ® Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and /or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 207 4. Appendix...
Page 208: Index
INDEX Accessing User Tools..........Image density............ADF.............. Image position of combine........6, 11, 16 Adjusting copy image density......Initial display............Auto document feeder..........Auto Tray Switching..........Legal Prohibition............Letterhead Setting..........Base point of Reduce/Enlarge......Basic procedure............ Manuals for this machine........Bypass tray............
Page 209 Quitting User Tools..........Reading the display and using keys....... Recommended originals........Reducing originals..........Regular size originals........17, 20 Regular size paper..........Reproduction Ratio..........Selectable original size......... Selecting a preset ratio......... Selecting a ratio using the scroll keys....Selecting copy paper........60, 61 Series Copies............
Page 211 D115-7110...
Page 212: Printer Reference
Operating Instructions Printer Reference Preparing the Machine Printing Documents Printing Stored Documents Printing from DeskTopBinder Lite Printer Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 214 TABLE OF CONTENTS Manuals for This Machine..........................5 Notice..................................7 Important.................................7 How to Read This Manual..........................8 Symbols................................8 Note................................8 Laws and Regulations............................9 Legal Prohibition.............................9 Model-Specific Information..........................10 1. Preparing the Machine Confirming the Connection Method.......................11 Network Connection...........................11 Local Connection............................13 Installing the Printer Driver..........................14 Quick Install..............................14 Using the SmartDeviceMonitor for Client Port...................15 Using the Standard TCP/IP Port.........................20 Using the LPR Port............................21...
Page 215 2. Printing Documents Displaying the Printer Driver Settings Screen....................39 Making printer default settings - the printer properties................39 Making printer default settings - printing preferences................39 Making printer settings from an application....................40 Setting Paper on the Bypass Tray........................41 Setting the Paper Size Using the Control Panel..................43 Setting Custom Size Paper Using the Control Panel.................45 Setting Thick Paper or OHP Transparencies Using the Control Panel.............47 Setting Envelopes Using the Control Panel....................49...
Page 216 Locked Print..............................83 Hold Print..............................87 Stored Print..............................90 Printing from the User ID Screen........................94 Printing the Selected Print Job........................94 Printing All Print Jobs............................95 Canceling a Print Job............................97 Canceling a Print Job Using the Control Panel..................97 Windows - Canceling a Print Job from the computer................97 Mac OS - Canceling a Print Job from the computer.................98 Checking the Error Log............................99 4.
Page 217 Changing a Virtual Printer Configuration....................122 Confirming a Virtual Printer Configuration....................122 Deleting a Virtual Printer...........................123 Printing Using a Virtual Printer........................123 Specifications..............................125 Trademarks..............................127 INDEX ................................129...
Page 218: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 219 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 220: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 221: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 222: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 223: Model-Specific Information
Model-Specific Information In this manual, model-specific information is indicated by the following marks: Indicates information that is specific to the 220 to 240 V model. Indicates information that is specific to the 120 V model. • Check the label on the right side of the machine to identify the model. BRP008S •...
Page 224: Preparing The Machine
1. Preparing the Machine This chapter describes how to connect this machine to your computer, and install the printer driver. Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.
Page 225 1. Preparing the Machine Windows 2000/XP, Windows Server 2003/2003 R2 Connection Method Available Ports • Ethernet • SmartDeviceMonitor for Client port • Wireless LAN • Standard TCP/IP port • LPR port Windows Vista, Windows Server 2008 Connection Method Available Ports •...
Page 226: Local Connection
Confirming the Connection Method BMG020S • In an IPv6 environment, NetWare servers cannot be used. • See the explanation about how to install the printer driver for each type of network printer. • For details about Windows network printer, see "Using as a Windows Network Printer". •...
Page 227: Installing The Printer Driver
1. Preparing the Machine Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use.
Page 228: Using The Smartdevicemonitor For Client Port
Installing the Printer Driver The PCL6 printer driver is installed in the language specified by your operating system. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD-ROM. •...
Page 229 1. Preparing the Machine The software license agreement appears in the [License Agreement] dialog box. After reading through its contents, click [Yes]. Click [Full install] or [Custom install]. [Full install] installs all required applications: DeskTopBinder Lite and SmartDeviceMonitor for Client. [Custom install] installs selected applications.
Page 230 Installing the Printer Driver Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
Page 231 1. Preparing the Machine Select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.
Page 232 Installing the Printer Driver • Setting a user code allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints. For details, see SmartDeviceMonitor for Admin Help. • A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run.
Page 233: Using The Standard Tcp/Ip Port
1. Preparing the Machine • If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. 1. Click [Cancel] to close the [Port Configuration:] dialog box. 2. Start SmartDeviceMonitor for Client, and then right-click the SmartDeviceMonitor for Client icon on the task tray.
Page 234: Using The Lpr Port
Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select "RICOH NetworkPrinter Driver C Model". Click [Next >].
Page 235 1. Preparing the Machine • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. • In an IPv6 environment, you cannot use the LPR Port. Use the SmartDeviceMonitor for Client port. Installing the PCL printer driver Quit all applications currently running.
Page 236: Using The Wsd Port
Installing the Printer Driver After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. • To stop installation of the selected software, click [Cancel] before installation is complete. •...
Page 237 1. Preparing the Machine Click [Browse...], and then specify a location for the printer driver. If the CD-ROM drive letter is D, the printer driver's source files are stored in "D:\DRIVERS\PCL5E \XP_VISTA\(Language)\DISK1" or "D:\DRIVERS\PCL6\XP_VISTA\MUI\DISK1". The PCL6 printer driver is installed in the language specified by your operating system. Click [Next].
Page 238: Using As A Windows Network Printer
Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008 shared printer.
Page 239 1. Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the computer name you want to use as a print server in the [Browse for Printer] window.
Page 240: Using As A Netware Print Server/Remote Printer
Using as a NetWare Print Server/Remote Printer Using as a NetWare Print Server/Remote Printer This describes how to set up the Windows computer used as the NetWare client. • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission.
Page 241: Form Feed
1. Preparing the Machine Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree. The created queue is displayed. Select the print queue, and then click [OK]. Check that the port of the selected printer is displayed in [Port]. Click [Continue].
Page 242: Banner Page
Using as a NetWare Print Server/Remote Printer Banner Page Do not use NetWare to configure a banner page. Follow the procedure below to disable banner pages according to the operating system used: • Under Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box.
Page 243: Installing The Printer Driver Using Usb
1. Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress. You can install the printer driver included on the CD-ROM provided with this machine, or can download it from the supplier’s Web site.
Page 244: Windows Vista, Windows Server 2008 - Usb
Installing the Printer Driver Using USB The PCL6 printer driver is installed in the language specified by your operating system. Check the printer driver location, and then click [OK]. Click [Next >]. Click [Finish]. If the printer driver has already been installed, and plug and play is enabled, the icon of the printer connected to the "USB001"...
Page 245 1. Preparing the Machine • PCL 6 D:\DRIVERS\PCL6\XP_VISTA\MUI\DISK1 • PostScript 3 D:\DRIVERS\PS\XP_VISTA\(Language)\DISK1 The PCL6 printer driver is installed in the language specified by your operating system. Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If the installation is successful, the icon of the printer connected to the "USB001"...
Page 246: Printing With Parallel Connection
Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL printer driver when using the parallel port. To use a printer connected using a parallel interface, click [LPT1] when installing the printer driver. • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission.
Page 247 1. Preparing the Machine After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. • A user code can be set after the printer driver installation. For information about user code, see the printer driver Help.
Page 248: Making Option Settings For The Printer
Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the printer using the printer driver when bidirectional communication is disabled. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.
Page 249: If Bidirectional Communication Is Disabled
1. Preparing the Machine • The PCL6 printer driver supports bidirectional communication. You can update the printer status automatically. • The PCL5e printer driver supports bidirectional communication. You can update the printer status manually. • Install SmartDeviceMonitor for Client from the supplied CD-ROM. If Bidirectional Communication Is Disabled Set up option settings when bidirectional communication is disabled.
Page 250: Installing Font Manager
Installing Font Manager Installing Font Manager • Under Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008, installing applications by Auto Run requires Administrator privilege. To install a printer driver by Auto Run, log on using an account that has Administrator privilege. Quit all applications currently running.
Page 251: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
1. Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or Under Windows 2000/XP with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder "DRIVERS PS XP_VISTA (Language) DISK1" on the CD- ROM.
Page 252: Printing Documents
2. Printing Documents This chapter explains how to print documents using the printer driver. It also describes the procedure for configuring duplex printing, combine printing and other printing functions. Displaying the Printer Driver Settings Screen This section explains how to open and configure the printer driver properties. The following procedure explains how to configure the printer driver under Windows XP.
Page 253: Making Printer Settings From An Application
2. Printing Documents On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the settings you require, and then click [OK].
Page 254: Setting Paper On The Bypass Tray
Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see "Paper Size and Paper Type", About This Machine. •...
Page 255 2. Printing Documents Unlock the paper guide by pushing up the paper guide release lever. BRH024S 1. Release lever Gently insert paper face down into the bypass tray until the beeper sounds, and then adjust the paper guides to the paper size. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur.
Page 256: Setting The Paper Size Using The Control Panel
Setting Paper on the Bypass Tray Lock the paper guide by pushing down the paper guide release lever. BRH026S 1. Release lever Set the paper size using the printer driver or the control panel. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. •...
Page 257 2. Printing Documents Press the [User Tools/Counter] key on the control panel. BRP005S Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key.
Page 258: Setting Custom Size Paper Using The Control Panel
Setting Paper on the Bypass Tray • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. • For details about setting printer drivers, see the printer driver Help. •...
Page 259 2. Printing Documents Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select the [Custom Size], and then press the [OK] key.
Page 260: Setting Thick Paper Or Ohp Transparencies Using The Control Panel
Setting Paper on the Bypass Tray Press the [User Tools/Counter] key to return to the initial screen. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. •...
Page 261 2. Printing Documents Press the [User Tools/Counter] key on the control panel. BRP005S Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Paper Type:Bypass Tray], and then press the [OK] key.
Page 262: Setting Envelopes Using The Control Panel
Setting Paper on the Bypass Tray Press the [OK] key. Press the [User Tools/Counter] key to return to the initial screen. • Printing on special paper such as thick paper, thin paper, or OHP transparencies may be slower than printing on plain paper. •...
Page 263 2. Printing Documents Envelope types Supported/Not supported Supported BAV026S Supported BAV027S Supported BAV028S • You can load up to 10 envelopes (72 - 90g/m ) in the bypass tray at the same time, without compressing them. Check the envelopes are not damp, and the top of the stack is not higher than the limit mark on the side guide.
Page 264 Setting Paper on the Bypass Tray • Check there is no air in the envelopes before loading. • To get better print quality, it is recommended that you set the right, left, top, and bottom print margin, to at least 15 mm (0.6 in.) each. •...
Page 265 2. Printing Documents Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select the [Custom Size], and then press the [OK] key.
Page 266 Setting Paper on the Bypass Tray Press the [ ] or [ ] key to select [Paper Type:Bypass Tray], and then press the [OK] key. Press the [ ] or [ ] key to select [Thick Paper], and then press the [OK] key. Press the [User Tools/Counter] key to return to the initial screen.
Page 267 2. Printing Documents • For details about envelopes, see "Envelopes", About This Machine.
Page 268: Printing On Orientation-Fixed Or Two-Sided Paper
Printing on Orientation-Fixed or Two-Sided Paper Printing on Orientation-Fixed or Two-Sided Paper This section explains how to print on paper whose orientation and printing side are unchangeable (letterhead paper, for example). Use the settings and paper orientations shown below to ensure the machine prints onto orientation-fixed paper (such as letterhead or continuous stationery) correctly.
Page 269 2. Printing Documents • p.58 "Printing on both sides of sheets" • p.111 "System"...
Page 270: Frequently Used Print Methods
Frequently Used Print Methods Frequently Used Print Methods This chapter explains how to use the various printing functions including normal printing, duplex printing, and combine printing. Each function described in this chapter is configured and registered under "One Click Presets". You can also change the parameters for each function by modifying "One Click Presets".
Page 271: Printing On Both Sides Of Sheets
2. Printing Documents Click [OK] to close the printer preferences dialog box. Print the document using the print function in the document's native application. For the PCL 5e printer driver: After creating a document, open the Printing Preferences dialog box in the document's native application.
Page 272 Frequently Used Print Methods • Duplex printing is not possible if the paper types listed below are specified. If you want to perform duplex printing, select a paper type other than those listed below: • Paper loaded in the bypass tray •...
Page 273: Combining Multiple Pages Into Single Page
2. Printing Documents Types of duplex printing This section explains the binding directions available when using the duplex printing function. When using the duplex printing function, you can select whether to bind copies by edge or in the center. Edge Binding •...
Page 274 Frequently Used Print Methods To use an existing One Click Presets, click the [One Click Presets] tab, and then click the icon in the [One Click Preset List:] box. If you do not wish to modify a custom setting that is already registered in the printer driver, change settings such as paper size and source tray as required, and then proceed to step 8.
Page 275: Pages Per Sheet
2. Printing Documents 2 pages per sheet BMF018S BMF023S BMF024S 4 pages per sheet BMF019S...
Page 276: Using One Click Presets
Frequently Used Print Methods BMF020S BMF021S BMF022S Using One Click Presets This section explains how to register and use one click presets. Each function explained in this chapter is preconfigured and registered under [One Click Presets List:] on the [One Click Presets] tab. You can apply the relevant setting simply by clicking on the one click preset name.
Page 277 2. Printing Documents • Only the PCL6 printer driver is supported.
Page 278: Advanced Printing
Advanced Printing Advanced Printing This chapter explains the printer's advanced printing functions. Other than the functions that can be configured in the [One Click Presets] tab, various print functions can be setup from each [Menu:] icon in the [Detailed Settings] tab. The settings for each function described in this section can be changed by using the following menus.
Page 279 2. Printing Documents BAC016S • Set Collate when using the PCL printer driver.
Page 280: If Error Occurs With The Specified Paper Size And Type
If Error Occurs with the Specified Paper Size and Type If Error Occurs with the Specified Paper Size and Type This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. •...
Page 281: Canceling A Print Job
2. Printing Documents Select the tray for form feed using the [ ] or [ ] key from those that appear on the display panel, and then press the [OK] key. • If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur.
Page 282 If Error Occurs with the Specified Paper Size and Type • If the printer is shared by multiple computers, be careful not to accidentally cancel someone else's print job. • Under Windows, If the printer is connected to the computer using a parallel cable, sent print jobs may be canceled if the [Job Reset] key is pressed while "Waiting for print data..."...
Page 283: Spool Printing
2. Printing Documents Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. • During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.
Page 284: Registering Classification Codes
Registering Classification Codes Registering Classification Codes This section explains classification codes. If you register classification codes, the printer logs the number of prints made under each code. You can register classification codes to individual users and specified purposes, enabling you to monitor printer usage by each.
Page 285: Configuring Classification Codes
2. Printing Documents • p.72 "Configuring Classification Codes" Configuring Classification Codes Use Web Image Monitor to specify whether or not to apply classification code requirement to print jobs. • The configuration page can be printed at any time. • The default setting for classification code requirement is "Optional". Start Web Image Monitor.
Page 286 Registering Classification Codes Enter the classification code in the [Classification code:] box, and then click [OK]. This code identifies the user. The classification code can contain up to 32 alphanumeric (a-z, A-Z, 0-9, "-") characters. Make any other necessary print settings, and then click [OK]. A confirmation message appears.
Page 287 2. Printing Documents...
Page 288: Printing Stored Documents
3. Printing Stored Documents This chapter explains how to print documents stored in the machine. Display This section describes configuration using the display when the printer function is selected. • Do not touch the display. The following screen appears when you turn on the printer. BRP002S 1.
Page 289 3. Printing Stored Documents BRP001S 1. Scroll keys Press to move the cursor to each direction one by one. When [ ] [ ] [ ] or [ ] appears in this manual, press the scroll key of the same direction. 2.
Page 290: Using The Print Job Function
Using the Print Job Function Using the Print Job Function This describes how to print or delete files stored in the printer. There are following types of print files: Sample Print, Locked Print, Hold Print, and Stored Print. Print files sent from computers can be stored in the hard disk of the printer. Using the Print Job function, you can print or delete the print files.
Page 291 3. Printing Stored Documents Job List Screen BRP003S 1. The type of print jobs Displays the type of the print job you select. 2. Page number Displays the current page number. Each time pressing the [ ] or [ ] key, the screen switches. 3.
Page 292 Using the Print Job Function User ID Screen BRP004S 1. The type of print jobs Displays the type of the print job you select. 2. Page number Displays the current page number. Each time pressing the [ ] or [ ] key, the screen switches. 3.
Page 293: Printing From The Print Job Screen
3. Printing Stored Documents Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the printer's control panel.
Page 294 Printing from the Print Job Screen • p.111 "System" Printing a Sample Print file The following procedure describes how to print a Sample Print file with the PCL 6/5e, or PostScript 3 printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
Page 295 3. Printing Stored Documents Select the file you want to print using the [ ] or [ ] key, and then press [Print]. Enter the new number of sets using the scroll keys. You can enter up to 999 sets. Press the [Escape] key to correct any entry mistakes.
Page 296: Locked Print
Printing from the Print Job Screen Select [Sample Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Sample Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete using the [ ] or [ ] key, and then press [Delete].
Page 297 3. Printing Stored Documents • Even after you turn off the printer, stored documents remain. However, the [Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first. • If the application has a collate option, make sure it is not selected before sending a print job. Locked Print jobs are automatically collated by the printer driver as default.
Page 298 Printing from the Print Job Screen Select [Locked Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Locked Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. You can print files also by pressing [User ID].
Page 299 3. Printing Stored Documents Deleting Locked Print files Press [Prt.Jobs]. Select [Locked Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Locked Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete using the [ ] or [ ] key, and then press [Delete].
Page 300: Hold Print
Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the printer, and print it from the computer or the printer's control panel later. • A Hold Print file cannot be stored if: •...
Page 301 3. Printing Stored Documents Printing a Hold Print file The following procedure describes how to print a Hold Print file with the PCL 6/5e or PostScript 3 printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
Page 302 Printing from the Print Job Screen Press [Print]. The Hold Print file is printed. Press [Cancel] to cancel printing. • When printing is completed, the stored file will be deleted. • To stop printing after printing has started, press the [JobReset]. The file will be deleted. •...
Page 303: Stored Print
3. Printing Stored Documents Press [Delete]. The selected file is deleted. If you do not want to delete the file, press [Cancel]. Stored Print Use this function to store a file in the printer, and then print it from the computer or the printer's control panel later.
Page 304 Printing from the Print Job Screen • p.111 "System" Printing a Stored Print file The following procedure describes how to print a Stored Print file with the PCL 6/5e or PostScript 3 printer driver. For information about how to print a Stored Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
Page 305 3. Printing Stored Documents Select the file you want to print using the [ ] or [ ] key, and then press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password.
Page 306: Deleting Stored Print Files
Printing from the Print Job Screen Deleting stored print files Press [Prt.Jobs]. Select [Stored Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Stored Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed.
Page 307: Printing From The User Id Screen
3. Printing Stored Documents Printing from the User ID Screen This describes how to print the files saved in the printer from the User ID screen. Printing the Selected Print Job On the initial screen, press [Prt.Jobs]. Press [User ID]. A list of user IDs whose files are stored in the printer appears.
Page 308: Printing All Print Jobs
Printing from the User ID Screen • If you print a Sample, Locked, or Hold Print file, the print file saved in the printer is deleted after printing is completed. Printing All Print Jobs On the initial screen, press [Prt.Jobs]. Select a type of print jobs you want to print using the key, and then press [User ID].
Page 309 3. Printing Stored Documents document. If the number of sets specified on the computer is "1", one set each is printed for every document. • When printing multiple Stored Print files without specifying the number of sets on the confirmation screen, the least number of set specified on the computer is applied for every selected document.
Page 310: Canceling A Print Job
Canceling a Print Job Canceling a Print Job You can cancel printing from either the printer or a client computer. Since canceling procedures vary depending on the print job status, check the job status and cancel printing according to the following procedure.
Page 311: Mac Os - Canceling A Print Job From The Computer
3. Printing Stored Documents • If the printer is shared by multiple computers, be careful not to accidentally cancel someone else's print job. • If the printer is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while "Waiting for print data..."...
Page 312: Checking The Error Log
Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. • The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
Page 313 3. Printing Stored Documents • To print files that appear in the error log, resend them after stored files have been printed or deleted.
Page 314: Printing From Desktopbinder Lite
4. Printing from DeskTopBinder Lite This chapter explains how to install DeskTopBinder Lite, and using the PDF Direct Print function. Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. •...
Page 315 4. Printing from DeskTopBinder Lite Click [DeskTopBinder Lite]. The [DeskTopBinder Lite] dialog box appears. Click [DeskTopBinder Lite], and then click [OK]. Follow the instructions on the display to install DeskTopBinder Lite. If you are required to restart the computer after installing DeskTopBinder Lite, restart the computer and continue the configuration.
Page 316: Pdf Direct Print Properties
Printing a PDF File Directly Click the [Contents] tab, select the [PDF Direct Print] check box at the center, and then click [OK]. The [Properties] screen closes and the [PDF Direct Print] icon is added to the palette. PDF Direct Printing Follow the procedure below to print PDF files directly.
Page 317: Using Commands
4. Printing from DeskTopBinder Lite 6. Punch (not supported for this printer) Punches holes in printed sheets. 7. Staple (not supported for this printer) Staples together printed sheets. 8. Display this dialog box before printing Appears in PDF direct printing mode if this check box is selected. 9.
Page 318: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. •...
Page 319: Menu Protect
5. Printer Features Press the [User Tools/Counter] key. BRP005S • You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. •...
Page 320: List/Test Print
List/Test Print List/Test Print This section describes the user tools in the List / Test Print menu under Printer Features. Multiple Lists You can print the configuration page and error log. Config. Page You can print the machine's current configuration values. Error Log You can print error logs listing all errors that occurred during printing.
Page 321 5. Printer Features Press the [User Tools/Counter] key. Select [Printer Features] using the [ ] or [ ] key, and then press the [OK] key. Select [List/Test Print] using the [ ] or [ ] key, and then press the [OK] key. Select [Config.
Page 322 List/Test Print • Consumption Status Displays the status of consumable. Paper Input Displays settings made under Tray Paper Settings menu. Maintenance Displays settings made under the Maintenance menu. System Displays settings made under the System menu. PCL Menu Displays settings made under PCL Menu. PS Menu Displays settings made under PS Menu.
Page 323: Maintenance
5. Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Menu Protect You can select whether or not to protect menu. When you enable this setting, specify protection level. The default setting is Level 2. List/Test Print Lock You can lock the [List/Test Print] menu.
Page 324: System
System System This section describes the user tools in the System menu under Printer Features. Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is [Off]. Auto Continue You can select this to enable Auto Continue.
Page 325 5. Printer Features Copies You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command. The number of copies can be specified from 1 to 999 by increments of one. The default setting is “1”...
Page 326 System The default setting is 8 Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.
Page 327 5. Printer Features When set to [On], [Auto Tray Switching] is enabled and the [Auto Tray Switching] setting configured in the printer driver is overridden. The default setting is [Off]. • p.105 "Accessing User Tools"...
Page 328: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is [128 KB]. I/O Timeout You can set how many seconds the machine should wait before ending a print job.
Page 329: Pcl Menu
5. Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Orientation You can set the page orientation. The default setting is [Portrait]. Form Lines You can set the number of lines per page. The number of lines can be specified from 5 to 128 by increments of one.
Page 330 PCL Menu This setting is effective only with fixed-space fonts. The default setting is “10.00” pitches. Symbol Set Specify the character set of the selected font. The available options are as follows: • Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 The default setting is [PC-8].
Page 331: Ps Menu
5. Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when the optional PostScript 3 unit is installed. Job Timeout You can specify how long the printer waits (in seconds) before canceling the current job when the job is interrupted while being processed.
Page 332 PS Menu The Default setting is [On]. • p.105 "Accessing User Tools"...
Page 333: Pdf Menu
5. Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using Web Image Monitor, but in this case the password information is sent through the network.
Page 334: Appendix
6. Appendix Using the Virtual Printer This section explains the virtual printer function. The virtual printer is a pseudo printer that can only be recognized on a network. The virtual printer has various print options, such as feeding tray selection and duplex printing, which you can set in advance. You can set those options beforehand.
Page 335: Changing A Virtual Printer Configuration
6. Appendix Changing a Virtual Printer Configuration Use this procedure to change a virtual printer configuration. • You must have Administrators privilege to change the configuration of a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network and System Settings Guide.
Page 336: Deleting A Virtual Printer
Using the Virtual Printer Deleting a Virtual Printer Use this procedure to delete a virtual printer. • You must have Administrators privilege to delete a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network and System Settings Guide.
Page 337 6. Appendix c:> rcp [-b] \path\file name [\path name\file name...] printer's host name: ["Virtual Printer Name"] ftp> put \path\ file name [Virtual Printer Name]...
Page 338: Specifications
Specifications Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600 dpi 600 dpi Printing speed 20ppm (A4 , 8 " 11 " , plain paper, 600 dpi 600 dpi) Interface Standard: •...
Page 339 6. Appendix Component Specifications USB Interface (Standard) Transmission spec: • USB 2.0 Standard Connectable Device: • Devices corresponding to USB 2.0 Standard Supported Operating System Standard: • Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008 Optional: • Mac OS 8.6 or later, Mac OS X 10.1 or later •...
Page 340: Trademarks
Trademarks Trademarks ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PageMaker, PostScript, and Reader are either registered trademarks or trademarks or trademarks of Adobe Systems Incorporated in the United States and/or countries.
Page 341 6. Appendix ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ® ® Microsoft Windows Server 2003 Web Edition ® ® Microsoft Windows Server 2003 Datacenter Edition *The product names of Windows Server 2003 R2 are as follows: ®...
Page 342: Index
INDEX Delete all stored jobs.......... Delete all temporary jobs........About This Machine..........DeskTopBinder Lite..........Accessing user tools..........Enhancements..............Advanced printing..........Function palette............... Append CR to LF..........Install................Auto continue............Display..............Auto delete stored jobs........Downloading the printer driver......Auto delete temporary jobs........ Duplex..............
Page 343 Jobreset..............PCL................PCL config./ font page........PCL menu............. Laws and regulations..........PDF config./font page........Legal prohibition............PDF direct print........... 101, 103 Letterhead.............. PDF Direct Print Letterhead setting..........PDF direct print properties..........List / test print............using commands............. List / test print lock..........PDF group password..........
Page 344 Selection keys............WSD port............... SmartDeviceMonitor for Client......SmartDeviceMonitor for Client port..... Specifications............Spool printing............Standard printing........... Standard TCP/IP port........... Stored print............Sub paper size............ Symbol set............Symbols..............System..............TCP/IP..............Toner saving............Trademarks............Tray switching............Trouble Shooting............. Types of combined printing........Types of duplex printing........
Page 345 MEMO D115...
Page 347 D115-7132...
Page 348: Scanner Reference
Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files to Folders Sending Scan Files Using WSD Saving Scan Files on a Removable Memory Device Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Scanner Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Page 350 TABLE OF CONTENTS Manuals for This Machine..........................5 Notice..................................7 Important.................................7 How to Read This Manual..........................8 Symbols................................8 Note................................8 Laws and Regulations............................9 Legal Prohibition.............................9 About the Scanner Functions...........................10 Display Panel..............................12 Reading the Display and Using Keys......................12 Confirmation Displays..........................13 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail......................15 Overview of Sending Scan Files by E-mail....................15 Preparation for Sending by E-mail......................16...
Page 351 Security Settings to E-mails..........................47 Sending Encrypted E-mail...........................47 Sending E-mail with a Signature.........................48 2. Sending Scan Files to Folders Before Sending Files by Scan to Folder......................51 Overview of Sending Scan Files by Scan to Folder..................51 Preparation for Sending by Scan to Folder....................53 Registering Destination Folders in the Address Book................55 Scan to Folder Screen..........................56 Basic Procedure When Using Scan to Folder....................58...
Page 352 Overview of Saving Files on a Removable Memory Device..............99 Basic Procedure for Saving Scan Files on a Removable Memory Device..........101 5. Delivering Scan Files Before Delivering Files...........................103 Overview of Scan File Delivery........................103 Preparing to Deliver Files..........................104 Installing DeskTopBinder Lite from the Supplied CD-ROM..............106 Network Delivery Scanner Screen......................107 Basic Procedure for Delivering Files......................109 Specifying Delivery Destinations........................112...
Page 353 PDF Security Permissions...........................148 Selecting Original Type..........................151 Adjusting Image Density..........................153 8. Scanner Features Accessing User Tools.............................155 Changing User Tools..........................155 Closing User Tools.............................156 Scan Settings..............................157 Destination List Settings..........................159 Send Settings..............................160 Output Settings...............................163 Administrator Tools............................164 9. Appendix Relationship between Resolution and Scan Size..................165 When Using the E-mail, Folder Sending, WSD Scanner, or Network Delivery Functions....165 When Using as a TWAIN Scanner......................166 Software Supplied on CD-ROM........................168...
Page 354: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 355 • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 356: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 357: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 358: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 359: About The Scanner Functions
About the Scanner Functions This section describes functions you can use in the scanner mode. You can use the scanner functions to send scan files to computers, to scan originals from a computer using the TWAIN driver, and to save scan files on a removable memory device. For details about each function, see respective chapters.
Page 360 • This machine’s scanner functions are only available as the network functions. They are not available through direct (USB) connection. • p.15 "Sending Scan Files by E-mail" • p.51 "Sending Scan Files to Folders" • p.81 "Sending Scan Files Using WSD" •...
Page 361: Display Panel
Display Panel This section explains the display, the control panel keys, and the two confirmation displays: Check Dest. and File Status. In this manual you can find explanations about the E-mail screen, Scan to Folder screen, WSD scanner screen, and the network delivery scanner screen. For details about each of these screens, see "E-mail Screen", "Scan to Folder Screen", "WSD Scanner (Push Type) Screen", and "Network Delivery Scanner Screen".
Page 362: Confirmation Displays
3. [OK] key Press to specify a function on the display or determine a selected function. 4. Scroll key Press to move the cursor in each direction, step by step. When the [ ], [ ], [ ], or [ ] key appears in this manual, press the scroll key of the same direction.
Page 363 Press the [Job Information] key to display File Status. File Status BRB014S 1. Date / Time Displays the date and time the machine sent a transmission request, or the date and time " Done", " Error", or " Canceled" was confirmed. 2.
Page 364: Sending Scan Files By E-Mail
1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Overview of Sending Scan Files by E-mail This section describes the process for sending scan files by e-mail.
Page 365: Preparation For Sending By E-Mail
1. Sending Scan Files by E-mail Preparation for Sending by E-mail To send scanned files by e-mail, you must first perform the following: • Check the machine is properly connected to the network • Configure the network settings in [System Settings] •...
Page 366 Before Sending Scan Files by E-mail Select [Network], and then press the [OK] key. Select [Machine IPv4 Address] to specify the machine's IPv4 address, and then press the [OK] key. To specify a static IPv4 address for this machine, press [Specify], and then press the left selection key to select [IP Add.].
Page 367: Registering E-Mail Addresses In The Address Book
1. Sending Scan Files by E-mail Select [Scanner Features], and then press the [OK] key. The Scanner Features screen appears. Select [Scan Settings], [Destination List Settings], [Send Settings], or [Administrator Tools], and then configure the relevant settings. • p.155 "Scanner Features" Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book.
Page 368: E-Mail Screen
Before Sending Scan Files by E-mail • You can also register e-mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about how to display Web Image Monitor or install SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network and System Settings Guide.
Page 369 1. Sending Scan Files by E-mail When a group is selected for destination ZZZ603S 1. E-mail icon Indicates that the E-mail screen is displayed. 2. Destination field Displays a selected destination. If multiple destinations are selected, press the [ ] or [ ] key to display the destinations in the order they were selected.
Page 370: Basic Procedure For Sending Scan Files By E-Mail
Basic Procedure for Sending Scan Files by E-mail Basic Procedure for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ to switch to the E-mail screen.
Page 371 1. Sending Scan Files by E-mail If necessary, select [Attach Subject] under [Options] to specify the e-mail subject. For details, see "Entering the E-mail Subject". If necessary, select [E-mail Encryption] or [E-mail Signature] under [Options] to apply security settings to e-mail. For details, see "Security Settings to E-mails".
Page 372 Basic Procedure for Sending Scan Files by E-mail • p.153 "Adjusting Image Density" • p.24 "Specifying E-mail Destinations" • p.36 "Specifying the E-mail Sender" • p.45 "Setting the Return Receipt Function" • p.46 "Entering the E-mail Subject" • p.47 "Security Settings to E-mails" •...
Page 373: Specifying E-Mail Destinations
1. Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select a destination registered to a Quick Dial key • Select the destination from the machine's address book •...
Page 374 Specifying E-mail Destinations • To use this function, you must register the destinations in [System Settings] in advance. For details, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Guide. You can use the following methods to select destinations registered in the machine's address book: •...
Page 375 1. Sending Scan Files by E-mail Press the [OK] key. • If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the [Search Destination] key. On the screen, select [Search Address Book], and then press the [OK] key.
Page 376 Specifying E-mail Destinations Press the [3] key, and then press the [OK] key. Press the [OK] key. • If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the [Search Destination] key. On the screen, select [Search Address Book], and then press the [OK] key.
Page 377 1. Sending Scan Files by E-mail Enter the beginning of the destination name, and then press the [OK] key twice. Destinations that match the search conditions are displayed. Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected.
Page 378 Specifying E-mail Destinations Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Press the [ ] or [ ] key to select [Search by E-mail Address], and then press the [OK] key. Enter the beginning of the e-mail address, and then press the [OK] key twice.
Page 379: Entering An E-Mail Address Manually
1. Sending Scan Files by E-mail • If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press the [Search Destination] key. On the screen, select [Search Address Book], and then press the [OK] key.
Page 380: Selecting Destinations By Searching An Ldap Server
Specifying E-mail Destinations • p.34 "Registering a Directly-Entered Destination in the Address Book" Selecting Destinations by Searching an LDAP Server This section explains now to search for an address registered in an LDAP server and specify it as an e-mail destination.
Page 381 1. Sending Scan Files by E-mail Select the server, and then press the [OK] key. If authentication is required to access the server, the authentication screen appears. Enter the user name and password correctly. The Search LDAP screen reappears. Select the [Advanced Search], and then press the [OK] key. Specify the search conditions.
Page 382 Specifying E-mail Destinations appears on the left side of the specified condition. You can also refine the search by setting multiple search conditions. Press the [Escape] key. Press [Search]. Destinations that match the search conditions are displayed. Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected.
Page 383: Registering A Directly-Entered Destination In The Address Book
1. Sending Scan Files by E-mail • [Last Word]: The names which end with the entered character or characters are targeted. For example, to search for "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or characters are targeted. For example, to search for "ABC", enter "ABC".
Page 384 Specifying E-mail Destinations Enter the name, and then press the [OK] key Press [Details] and [Reg. No.] to specify registration information. After you have made all settings, press the [OK] key. For details about specifying registration information, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Guide.
Page 385: Specifying The E-Mail Sender
1. Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...
Page 386: Selecting A Sender From The List
Specifying the E-mail Sender Select [Sender's Name], and then press the [OK] key. Press the Quick Dial key to which the sender is registered. BRB005S The illustration is an example. The actual appearance may be different. Press the [OK] key. "Programmed"...
Page 387 1. Sending Scan Files by E-mail Select [Sender's Name], and then press the [OK] key. Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Press the [ ] or [ ] key to select [Display List], and then press the [OK] key. Press the [ ] or [ ] key to select the sender, and then press the [ ] key.
Page 388: Using A Registration Number To Specify A Sender Name
Specifying the E-mail Sender Press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by senders in the machine's address book. Press [Options].
Page 389: Searching For A Sender By Name
1. Sending Scan Files by E-mail Press the [ ] or [ ] key to select [Search by Registration No.], and then press the [OK] key. Use the number keys to enter the three-digit number assigned to the sender, and then press the [OK] key.
Page 390 Specifying the E-mail Sender Select [Sender's Name], and then press the [OK] key. Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Select [Search by Name] and then press the [OK] key. Enter the beginning of the sender name, and then press the [OK] key twice.
Page 391: Searching For A Sender By E-Mail Address
1. Sending Scan Files by E-mail Press the [OK] key. Press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. • Up to 100 destinations can be displayed as search results. Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the machine's address book.
Page 392 Specifying the E-mail Sender Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Select [Search by E-mail Address], and then press the [OK] key. Enter the beginning of the sender's e-mail address, and then press the [OK] key twice. Destinations that match the search conditions are displayed.
Page 393 1. Sending Scan Files by E-mail Press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. • Up to 100 destinations can be displayed as search results.
Page 394: Setting The Return Receipt Function
Setting the Return Receipt Function Setting the Return Receipt Function This section explains how to set the Return Receipt function. If you set Return Receipt, the selected sender will receive e-mail notification when the e-mail recipient opens his/her e-mail. Press [Options]. Press the [ ] or [ ] key to select [Return Receipt], and then press the [OK] key.
Page 395: Entering The E-Mail Subject
1. Sending Scan Files by E-mail Entering the E-mail Subject When sending a scan file by e-mail, you can enter a subject line for the e-mail. Press [Options]. Press the [ ] or [ ] key to select [Attach Subject], and then press the [OK] key. Select the user text, and then press the [OK] key.
Page 396: Security Settings To E-Mails
Security Settings to E-mails Security Settings to E-mails This section explains the procedure for applying security (encryption and a signature) to e-mail. Applying security (encryption and a signature) to e-mail helps prevent spoofing and information leakage. • The S/MIME is used to set security. For details about security settings, consult your network administrator.
Page 397: Sending E-Mail With A Signature
1. Sending Scan Files by E-mail Press the [ ] or [ ] key to select [Encrypt dest. with ], and then press the [OK] key. appears on the left side of the specified setting. • Encrypting e-mail will increase its size. •...
Page 398 Security Settings to E-mails • The certificate (device certificate) installed on this machine is used to attach signatures. • Note that the following can result if certain signature settings are specified by the administrator: • [E-mail Signature] does not appear. This is because you cannot apply signatures to scan files that are sent by e-mail.
Page 399 1. Sending Scan Files by E-mail...
Page 400: Sending Scan Files To Folders
2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Overview of Sending Scan Files by Scan to Folder This section describes the process for sending scan files by Scan to Folder.
Page 401 2. Sending Scan Files to Folders Sending files to an FTP server ZZZ803S 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Page 402: Preparation For Sending By Scan To Folder
Before Sending Files by Scan to Folder 2. NetWare server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server.
Page 403 2. Sending Scan Files to Folders Select [Interface Settings], and then press the [OK] key. Select [Network], and then press the [OK] key. Select [Machine IPv4 Address] to specify the machine's IPv4 address, and then press the [OK] key. To specify a static IPv4 address for this machine, select [Specify], and then press the left selection key to select [IP Add.].
Page 404: Registering Destination Folders In The Address Book
Before Sending Files by Scan to Folder Select [Scan Settings], [Destination List Settings], [Send Settings], or [Administrator Tools], and then configure the relevant settings. • p.155 "Scanner Features" Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the address book. This section explains how to register destination folders in the address book.
Page 405: Scan To Folder Screen
2. Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. Main screen BRB008S When a destination is entered manually ZZZ605S When a group is selected for destination ZZZ606S 1.
Page 406 Before Sending Files by Scan to Folder 3. E-mail /Scan to Folder /Network Delivery Scanner Press to switch between screens. You can also use this key to switch between the E-mail and Scan to Folder functions when sending a file to both e-mail and Scan to Folder destinations at the same time. 4.
Page 407: Basic Procedure When Using Scan To Folder
2. Sending Scan Files to Folders Basic Procedure When Using Scan to Folder This section describes the basic procedure involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. If the network delivery scanner screen or E-mail screen is displayed, press [ ] key to switch to the Scan to Folder screen.
Page 408 Basic Procedure When Using Scan to Folder If you are scanning multiple originals, place them on the machine, and then press the [Start] key. Repeat this step until originals are scanned, and then press the [ ] key. • When scanning from the ADF/ARDF Transmission starts immediately after originals are scanned.
Page 409: Specifying Scan To Folder Destinations
2. Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered to a Quick Dial key •...
Page 410 Specifying Scan to Folder Destinations • To use this function, you must register the destinations in [System Settings] in advance. You can select a destination registered in the machine's address book by any of the following methods: • Select the destination from the destination list •...
Page 411 2. Sending Scan Files to Folders Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. Press the [OK] key.
Page 412 Specifying Scan to Folder Destinations Press the [ ] or [ ] key to select [Search by Registration No.], and then press the [OK] key. Using the number keys, enter the three-digit registration number assigned to the destination, and then press the [OK] key. Example: To enter 002 Press the [2] key, and then press the [OK] key.
Page 413 2. Sending Scan Files to Folders Select [Search by Name], and then press the [OK] key. Enter the beginning of the destination name, and then press the [OK] key twice. Destinations that match the search conditions are displayed. Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected.
Page 414 Specifying Scan to Folder Destinations Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Select [Search by Folder Name], and then press the [OK] key. Enter the beginning of the folder path, and then press the [OK] key twice. Enter the folder path in the following format: \\computer name\folder name.
Page 415: Sending Files To A Shared Folder
2. Sending Scan Files to Folders • Up to 100 destinations can be displayed as search results. Sending Files to a Shared Folder This section explains how to specify the destination when sending files to a shared network folder. • The shared folder must have been created on the client computer in advance. For details about creating shared folders, see Windows Help.
Page 416 Specifying Scan to Folder Destinations Select [Manual Entry], and then press the [OK] key. Enter the path to the destination folder, and then press the [OK] key. The following is an example of a path where the folder name is “user” and the computer name is “desk01”: \\desk01\user.
Page 417 2. Sending Scan Files to Folders The test result appears. Press [Exit]. Press the [OK] key. • If authentication is required to access the folder, the login screen appears. Enter the user name and password. • If you change the protocol after entering the path name, user name, or password, a confirmation message appears.
Page 418 Specifying Scan to Folder Destinations Select [SMB], and then press the [OK] key. Press [Browse Network], and then press the [OK] key. A list of domains or work groups on the network appears. Select the domain or workgroup that includes the destination folder you want to specify, and then press the [OK] key.
Page 419 2. Sending Scan Files to Folders Press the [OK] key. Press [Com.Test]. The test result appears. Press [Exit]. Press the [OK] key. • If authentication is required to access the folder, the login screen appears. Enter the user name and password.
Page 420: Sending Files To An Ftp Server
Specifying Scan to Folder Destinations • You can register the path to the destination in the machine' address book. For details, see "Registering the Path to the Selected Destination in the Address Book". • p.78 "Registering the Path to the Selected Destination in the Address Book" Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server.
Page 421 2. Sending Scan Files to Folders Enter the user name, and then press the [OK] key. Enter the password, and then press the [OK] key. Enter the path to the destination folder, and then press the [OK] key. The following is an example of a path where the sub folder name is “lib” and the folder name is “user”: user\lib.
Page 422: Sending Files To Netware Server
Specifying Scan to Folder Destinations Press the [OK] key. • If you change the protocol after entering the path name, user name, or password, a confirmation message appears. • The connection test may take time. • You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book".
Page 423 2. Sending Scan Files to Folders Select [NCP], and then press the [OK] key. Select the connection type, and then press the [OK] key. Select [NDS] to specify a folder in the NDS tree. Select [Bindery] to specify a folder on the NetWare Bindery server.
Page 424 Specifying Scan to Folder Destinations If you select [NDS] for connection type, enter the user name, and then enter the name of the context containing the user object. If the user name is “user” and the name of the Context is “context”, the user name will be “user.context”.
Page 425 2. Sending Scan Files to Folders • p.78 "Registering the Path to the Selected Destination in the Address Book" Specify the path by browsing to the destination on the Netware server Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. Press [Dest.:].
Page 426 Specifying Scan to Folder Destinations Select the NDS tree or NetWare Bindery server that contains the required destination folder, and then press the [OK] key. A list of NDS contexts or NetWare Bindery server volumes appears. A login screen appears if authentication is required. Enter a user name and password, and then press the [OK] key.
Page 427: Registering The Path To The Selected Destination In The Address Book
2. Sending Scan Files to Folders The destination is displayed. Check the destination is correct, and then press the [OK] key. • If you change the protocol after entering the path name, user name, or password, a confirmation message appears. •...
Page 428 Specifying Scan to Folder Destinations Press the [Check Destination] key. BRB004S The illustration is an example. The actual appearance may be different. Press the [ ] or [ ] key to display the destination you want to register, and the press [Program].
Page 429 2. Sending Scan Files to Folders...
Page 430: Sending Scan Files Using Wsd
3. Sending Scan Files Using WSD If your computer has a WSD-compliant operating system such as Windows Vista, you can send scan files to the computer or send scanning requests to this machine from the computer simply by connecting the computer to the network.
Page 431 3. Sending Scan Files Using WSD Sending files using WSD (Push Type) ZZZ805S 1. This machine From this machine you can specify destinations, and then send scan files to WSD-compliant client computers. 2. Client computers (WSD-compliant) WSD-compliant computers receive the sent scan files via the network. Sending files using WSD (Pull Type) ZZZ805S 1.
Page 432: Preparation For Sending Files Using Wsd
Before Sending Scan Files Using WSD Preparation for Sending Files Using WSD To send scanned files using WSD, you must first perform the following: • Check the machine is properly connected to the network • Configure the network settings in [System Settings] •...
Page 433 3. Sending Scan Files Using WSD Select [Network], and then press the [OK] key. Select [Machine IPv4 Address] to specify the machine's IPv4 address, and then press the [OK] key. To specify a static IPv4 address for this machine, select [Specify], and then press the left selection key to select [IP Add.].
Page 434 Before Sending Scan Files Using WSD Double-click the icon for this machine. The Web Image Monitor login page appears. Click [Login]. Enter your login user name and password in the [Login User Name] and [Login Password] boxes respectively, and then click [Login]. Consult your administrator if you require a login user name and password.
Page 435 3. Sending Scan Files Using WSD • p.95 "Changing a Scan Profile"...
Page 436: Using The Wsd Scanner (Push Type)
Using the WSD Scanner (Push Type) Using the WSD Scanner (Push Type) This section explains the WSD Scanner (Push Type) functions. WSD Scanner (Push Type) Screen This section explains the layout of the screen that allows you to send scan files using WSD (Push Type). Main Screen BRB009S 1.
Page 437 3. Sending Scan Files Using WSD • If the message "Updating destination list has failed. Try again?" appears, press [Retry]. The destination list will then be updated. Make sure that no previous settings remain. If any previous settings remain, press the [Clear Modes] key. If the E-mail, Network Delivery Scanner or Scan to Folder screen is displayed, press ] to switch to the WSD scanner screen.
Page 438: Specifying The Destination Client Computer
Using the WSD Scanner (Push Type) • p.138 "Original Orientation" • p.153 "Adjusting Image Density" • p.89 "Specifying the Destination Client Computer" • p.13 "File status" • p.85 "Registering the machine to a client computer" • p.96 "Creating a New Scan Profile" Specifying the Destination Client Computer This section explains how to specify a destination client computer for the scan files you are sending by WSD.
Page 439 3. Sending Scan Files Using WSD Press the [ ] or [ ] key to select the destination from the list, and then press the [ ] key. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations.
Page 440 Using the WSD Scanner (Push Type) Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Press [Srch Cond. :Name 1], and then press the [OK] key. Enter a part of the destination name. Press the [OK] key.
Page 441 3. Sending Scan Files Using WSD Destinations that match the search conditions are displayed. Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected. Press the [OK] key.
Page 442: Using The Wsd Scanner (Pull Type)
Using the WSD Scanner (Pull Type) Using the WSD Scanner (Pull Type) This section explains the WSD Scanner (Pull Type) functions. Basic Procedure for Sending Scan Files Using WSD (Pull Type) This section explains the basic procedure for sending scan files using WSD (Pull Type). On the client computer, click the [Start] menu, point to [All Programs], and then click [Windows Fax and Scan].
Page 443 3. Sending Scan Files Using WSD • If scanning takes too long, the computer might time out and the error message "Automatic Scanning could not be completed" will appear on the computer screen. If this happens, change the scan settings or scan the originals one side at a time.
Page 444: Configuring The Scan Settings On A Client Computer
Configuring the Scan Settings on a Client Computer Configuring the Scan Settings on a Client Computer This section explains how to configure a scan profile. A scan profile contains scan settings specified on a client computer. Changing a Scan Profile Use the following procedure to change a scan profile.
Page 445: Creating A New Scan Profile
3. Sending Scan Files Using WSD Creating a New Scan Profile Use the following procedure to create a new profile. On the [Start] menu, click [Control Panel]. Control Panel opens. Click [Hardware and Sound], and then click [Scanner and Cameras]. The [Scanner and Cameras] dialog box appears.
Page 446 Configuring the Scan Settings on a Client Computer Item Scan settings Select one of the following: Flatbed Source: Feeder (Scan one side) Feeder (Scan both sides) If you select [Feeder (Scan one side)] or [Feeder Paper size: (Scan both sides)] in [Source], you must specify the paper size.
Page 447 3. Sending Scan Files Using WSD...
Page 448: Saving Scan Files On A Removable Memory Device
4. Saving Scan Files on a Removable Memory Device Using the scanner function, you can save scan files on a removable memory device. Before Saving Files on a Removable Memory Device This section explains saving scan files on a removable memory device and provides related cautions. Overview of Saving Files on a Removable Memory Device The following diagram explains saving scan files on a removable memory device.
Page 449 4. Saving Scan Files on a Removable Memory Device ZZZ807S 1. This Machine If the optional media slot is installed, the machine can save scan files on a removable memory device. 2. Removable Memory Device Scan files are saved on a removable memory device. 3.
Page 450: Basic Procedure For Saving Scan Files On A Removable Memory Device
Basic Procedure for Saving Scan Files on a Removable Memory Device Basic Procedure for Saving Scan Files on a Removable Memory Device Use the following procedure to save scan files on a removable memory device. Insert a removable memory device in the media slot. You can connect only one removable memory device at a time.
Page 451 4. Saving Scan Files on a Removable Memory Device Press the [Start] key. When writing is complete, a confirmation message appears. Press [Exit]. Remove the memory device from the media slot. Do not remove the memory device while writing is in process. Doing so can corrupt the data that is stored on it.
Page 452: Delivering Scan Files
5. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. • To use the network delivery scanner function, your network must have a delivery server on which the ScanRouter delivery software (optional) is installed.
Page 453: Preparing To Deliver Files
5. Delivering Scan Files 3. Client Computer How to check a file from the client computer depends on the delivery method. For example, you can check a file by one of the following methods: • Use DeskTopBinder to view a file delivered to the in-tray. •...
Page 454 Before Delivering Files Select [Interface Settings], and then press the [OK] key. Select [Network], and then press the [OK] key. Select [Machine IPv4 Address] to specify the machine's IPv4 address, and press the [OK] key. To specify a static IPv4 address for this machine, select [Specify], and then press the left selection key to select [IP Add.].
Page 455: Installing Desktopbinder Lite From The Supplied Cd-Rom
5. Delivering Scan Files Select [Scan Settings], [Destination List Settings], [Send Settings], [Administrator Tools], and then configure the relevant settings. • p.155 "Scanner Features" Configure the settings in ScanRouter delivery software Using SR Manager (a tool for the ScanRouter delivery software), register this machine as an I/O device. In addition, register destinations and specify such settings as the delivery type and sender.
Page 456: Network Delivery Scanner Screen
Before Delivering Files • p.169 "DeskTopBinder Lite" • p.168 "Auto-Run Program" Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. Main screen BRB010S When a destination is entered manually ZZZ608S 1. Network Delivery Scanner icon Indicates that the Network Delivery Scanner screen is displayed.
Page 457: Add Dest
5. Delivering Scan Files 4. [Manual] To send a file by e-mail via the delivery server to a destination not registered in the delivery server’s Destination List, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.
Page 458: Basic Procedure For Delivering Files
Basic Procedure for Delivering Files Basic Procedure for Delivering Files This section explains the basic procedure for delivering scan files using the network delivery scanner. • You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server.
Page 459 5. Delivering Scan Files If necessary, select [Sender's Name] under [Options], and then specify the sender. The sender you specify appears in the subject line of e-mail that is sent via the delivery server. Select the sender from the destinations registered on the delivery server. For details, see "Specifying the Sender".
Page 460 Basic Procedure for Delivering Files • If you press the [Check Destination] key, the initial scanner screen switches to the Check Dest. screen. You can use the Check Dest. screen to check the details of the selected destinations. For details, see "Check destination".
Page 461: Specifying Delivery Destinations
5. Delivering Scan Files Specifying Delivery Destinations This section explains how to specify delivery destinations. You can select delivery destinations registered in the "Destination List" of the delivery server by any of the following methods: • Select a destination using the Quick Dial keys •...
Page 462 Specifying Delivery Destinations • Select a destination from the list • Enter the destination's registration number • Search for a destination by name • Search for a destination by comment Selecting a destination from the list Use the following procedure to select a destination from the list. Press the [Search Destination] key.
Page 463 5. Delivering Scan Files Press the [OK] key. • To cancel a selected destination, press the key to select the target destination, and then press the [ ] key. • Depending on the security settings, some destinations may not appear in the destination list. Using a registration number to select a destination Select a destination by entering its Short ID number (registered using the ScanRouter delivery software).
Page 464 Specifying Delivery Destinations Press the [OK] key. Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server's Destination List. Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Select [Search by Name], and then press the [OK] key.
Page 465 5. Delivering Scan Files Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected. Press the [OK] key. Searching for a destination by comment Use the following procedure to search by comment for a destination in the delivery server's Destination List.
Page 466 Specifying Delivery Destinations Enter the beginning of the comment, and then press the [OK] key twice. Press the [ ] or [ ] key to select the destination, and then press the [ ] key. The check box on the left side of the selected destination is selected. Press the [OK] key.
Page 467: Specifying The Sender
5. Delivering Scan Files Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e-mail via the delivery server. You can specify the sender by any of the following methods: • Select a sender registered to a Quick Dial key •...
Page 468: Selecting A Sender By Searching The Delivery Server's Destination List
Specifying the Sender Press the Quick Dial key to which the sender is registered. BRB005S The illustration is an example. The actual appearance may be different. Press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List.
Page 469 5. Delivering Scan Files Press [Options]. Select [Sender's Name], and then press the [OK] key. Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Press the [ ] or [ ] key to select [Display List], and then press the [OK] key. Press the [ ] or [ ] key to select the sender, and then press the [ ] key.
Page 470 Specifying the Sender Press the [OK] key. Press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by senders in the machine's address book. Press [Options].
Page 471 5. Delivering Scan Files Press the [Search Destination] key. BRB003S The illustration is an example. The actual appearance may be different. Press the [ ] or [ ] key to select [Search by Registration No.], and then press the [OK] key. Use the number keys to enter the three-digit number assigned to the sender, and then press the [OK] key.
Page 472 Specifying the Sender "Programmed" appears, and then the Send Options screen reappears. Searching for a Sender by Name This section explains how to search by name for a sender in the machine's address book. Press [Options]. Select [Sender's Name], and then press the [OK] key. Press the [Search Destination] key.
Page 473 5. Delivering Scan Files Enter the beginning of the sender name, and then press the [OK] key twice. Senders that match the search conditions are displayed. Press the [ ] or [ ] key to select the sender, and then press the [ ] key. Press the [OK] key.
Page 474: Entering The Subject Of The E-Mail To Be Transmitted Via The Delivery Server
Entering the Subject of the E-mail to Be Transmitted via the Delivery Server Entering the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to enter the e-mail subject when sending a file by e-mail via the delivery server. Press [Options].
Page 475 5. Delivering Scan Files...
Page 476: Scanning Originals With The Network Twain Scanner
6. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals on the machine from a client computer via the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. The TWAIN driver allows you to scan originals on the machine from a client computer via the network.
Page 477: Preparing To Use The Network Twain Scanner
6. Scanning Originals with the Network TWAIN Scanner 1. This Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner.
Page 478 Before Using the Network TWAIN Scanner Note that the settings you must configure will vary depending on your operating environment. For details about network settings and configuration procedures, see "Network Settings Required to Use Network TWAIN Scanner", Network and System Settings Guide. Press the [User Tools/Counter] key, select [System Settings], and then press the [OK] key.
Page 479: Installing The Twain Driver From The Supplied Cd-Rom
6. Scanning Originals with the Network TWAIN Scanner For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD- ROM". • p.130 "Installing the TWAIN Driver from the Supplied CD-ROM" Installing a TWAIN-compliant application on the same client computer To use this machine as a network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer.
Page 480 Before Using the Network TWAIN Scanner • p.168 "Software Supplied on CD-ROM" • p.168 "Auto-Run Program"...
Page 481: Basic Network Twain Scanner Procedure
6. Scanning Originals with the Network TWAIN Scanner Basic Network TWAIN Scanner Procedure This section explains the basic procedure for scanning with the network TWAIN scanner. • To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client computer.
Page 482 Basic Network TWAIN Scanner Procedure • If you have already selected a scanner, you do not need to select the scanner unless you want to change it. • Using DeskTopBinder, you can edit and print scan files. For more information about DeskTopBinder, see DeskTopBinder manuals.
Page 483: Scan Settings When Using Twain Scanner
6. Scanning Originals with the Network TWAIN Scanner Scan Settings When Using TWAIN Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.
Page 484 Scan Settings When Using TWAIN Scanner Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver's standard setting. Place originals in this orientation normally. top edge touches rear of exposure glass bottom edge touches left side of exposure glass bottom edge touches top of exposure glass...
Page 485 6. Scanning Originals with the Network TWAIN Scanner Original Orientation TWAIN Scanner Control Dialog Box Key bottom edge touches left side of ADF bottom edge touches top of ADF • Originals are normally rectangular ( ) or horizontally long ( ).
Page 486: Various Scan Settings
7. Various Scan Settings This chapter describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. • For details about setting Sender's Name, Attach Subject, Return Receipt, E-mail Encryption, and E- mail Signature, see chapter 1 "Sending Scan Files by E-mail". •...
Page 487: Original Orientation
7. Various Scan Settings Select a resolution, and then press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. Press the [Escape] key. • Image compression level can limit Maximum image size. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.
Page 488: Placing Originals
Specifying Send Options Placing originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: Exposure Glass Turn the original over, and then place it face down on the exposure glass.
Page 489: Original Setting
7. Various Scan Settings Original orientation Control panel key top edge touches rear of ARDF BRB011S Original Setting This section explains the settings for scanning one-sided or two-sided originals. This function is not available unless ARDF is installed. Press [Options]. Press the [ ] or [ ] key to select [Original Setting], and then press the [OK] key.
Page 490: Scan Size
Specifying Send Options Page opening orientation Page opening orientation Control panel key 2 Sided Orig.(T to T 2 Sided Orig.(T to B "Programmed" appears, and then the Send Options screen reappears. Press the [Escape] key. Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: Template size A4 , A5 , A5 , B5 JIS , 8...
Page 491 7. Various Scan Settings Press the scroll keys to select the scan size in the list, and then press the [OK] key. "Programmed" appears, and then the Send Options screen reappears. Press the [Escape] key. • If Custom Size is selected, the dimensions of the scan area (width and length) can be specified. Specifying custom size This section explains how to specify a custom size.
Page 492: File Type
Specifying Send Options 2. Horizontal Press [Options]. Press the [ ] or [ ] key to select [Scan Size], and then press the [OK] key. Press the scroll keys to select [Custom Size], and then press the [OK] key. Using the number keys, enter the horizontal width, and then press the [OK] key or [ ] key. Using the number keys, enter the vertical length, and then press the [OK] or [ ] key.
Page 493 7. Various Scan Settings • To deliver files, set the file type using the delivery server computer. For details, see the manuals supplied with the ScanRouter delivery software. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a removable memory device.
Page 494: Notes About And Limitations Of File Types
Specifying Send Options Notes About and Limitations of File Types Depending on the file format you select, the following limitations will apply: [Single Page:TIFF/JPEG] • Originals scanned in black and white are sent as TIFF files. • According to the settings specified for [Compress. (Gray/Full Clr)] under [Scanner Features], originals scanned in full color or gray scale are sent in one of the following file types: [On] ...
Page 495 7. Various Scan Settings Press the [ ] or [ ] key to select [PDF Security Encryption], and then press the [OK] key. Select [Encrypt Document], and then press the [OK] key. Select [On], and then press the [OK] key. Enter a password, and then press the [OK] key.
Page 496 Specifying Send Options Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file. Press [Options]. Press the [ ] or [ ] key to select [PDF Security Encryption], and then press the [OK] key. Select [Encryption level], and then press the [OK] key.
Page 497: Pdf Security Permissions
7. Various Scan Settings PDF Security Permissions Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. • Encryption is possible only for scan files sent by e-mail or Scan to Folder. •...
Page 498 Specifying Send Options Enter a password, and then press the [OK] key. The password entered here will be required to change the security settings of the PDF file. Enter the password again, and then press the [OK] key. "Programmed" appears, and then the PDF Security Permissions screen reappears. Select [Permissions], and then press the [OK] key.
Page 499 7. Various Scan Settings "Programmed" appears, and then the Permissions screen reappears. You can apply multiple security settings to a PDF file. Press the [Escape] key three times. • The Master Password must be different from the Encryption Password. • You can enter up to 32 alphanumeric characters for a Master Password. •...
Page 500: Selecting Original Type
Selecting Original Type Selecting Original Type This section explains how to select an original type. Select an original type using the [Color Scan] key in combination with the [Original] key. Specify the details of the selected original type using [Original Type Setting] under [Scanner Features]. For details about [Original Type Setting], see "Scanner Features".
Page 501 7. Various Scan Settings Press the [Original] key to select text or photo. BRB002S The indicator of the selected original type lights up. • To scan originals in gray scale, you must first select [Scanner Features], [Original Type], and then [Type 3(B&W: Text)] or [Type 4(B&W: Photo)], select [Gray Scale].
Page 502: Adjusting Image Density
Adjusting Image Density Adjusting Image Density This section explains how to specify the density. There are five levels of scanning density. Press the [Lighter] or [Darker] key to adjust the density. BRB013S The density indicator " " moves one place per button push. The image density changes in five increments as follows: ABU042S...
Page 503 7. Various Scan Settings...
Page 504: Scanner Features
8. Scanner Features This chapter describes the user tools in the Scanner Features menu. Accessing User Tools This section describes how to change the settings of [Scanner Features]. • Procedures for configuring system settings differ from procedures for configuring other settings. You must return to the initial screen when you finish configuring the system settings.
Page 505: Closing User Tools
8. Scanner Features Select [Scanner Features], and then press the [OK] key. Select the item using the [ ] or [ ] key, and then press the [OK] key. Change settings by following instructions on the display, and then press the [OK] key. •...
Page 506: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. Default Scan Settings Various basic settings (resolution and scan size) can be set. You can register the scan settings in the same way as specifying them.
Page 507 8. Scanner Features • Full Colour: Text / Photo • Full Colour: Glossy Photo • Type 2 (Colour: Photo) • Full Colour: Text/Photo • Full Colour: Glossy Photo • Type 3 (B&W: Text) • Text/Line Art • Text • Text/Photo •...
Page 508: Destination List Settings
Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server. Default settings are shown in bold type.
Page 509: Send Settings
8. Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function. Default settings are shown in bold type.
Page 510 Send Settings • On • Off If you select [On], you can specify the compression level from one to five. The image quality is better for lower compression, but the time required for file transfer increases accordingly. The actual time required for file transfer varies depending on the file size and network load. Print&Del.
Page 511 8. Scanner Features When [On (per max. size)] is selected, enter the Max. number of divisions (2-355) with the number keys. When [Multi-page:TIFF] or [Multi-page:PDF] is selected for [File Type Priority], the image will not be divided even if [On (per page)] is selected. When [On (per max. size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.
Page 512: Output Settings
Output Settings Output Settings This section explains the output settings that are available in [Output Settings] under [Scanner Features]. Default settings are shown in bold type. Output Method Priority Specify whether to send scan files or save them on a removable memory device. •...
Page 513: Administrator Tools
8. Scanner Features Administrator Tools This section explains the user tools that are available in [Administrator Tools] under [Scanner Features]. Menu Protect You can specify user access levels for functions whose settings can be changed by users other than the administrator. Using Menu Protect, you can prevent unauthenticated users from changing the user tools.
Page 514: Appendix
9. Appendix Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned. Similarly, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and scan size is shown below.
Page 515: When Using As A Twain Scanner
9. Appendix Scan size Maximum resolution (dpi) A5, B6, 5 ×8 A6, A7, • Enter B6, A6, and A7 sizes directly. • B6 (128 mm/5.0 inches × 182 mm/7.1 inches) • A6 (105 mm/4.1 inches × 148 mm/5.8 inches) • A7 (74 mm/2.9 inches × 105 mm/4.1 inches) When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner.
Page 516 Relationship between Resolution and Scan Size Scan size Maximum resolution (dpi) Letter (8 ×11) B5, A5, B6, A6, 5 ×8 If [16770K colors] is selected in [Col./Grad.:] Scan size and maximum resolution Scan size Maximum resolution (dpi) Legal (8 ×14) ×13 Letter (8 ×11)
Page 517: Software Supplied On Cd-Rom
9. Appendix Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 2000/XP/Vista or Windows Server 2003/2003 R2/2008, the installer starts up automatically (auto run) to install various software. •...
Page 518: Desktopbinder Lite
Software Supplied on CD-ROM DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTopBinder Lite. DeskTopBinder is installed on the client computers to integrate and manage various kinds of files such as scan files, files created with applications, and existing scan files.
Page 519 9. Appendix SmartDeviceMonitor for Client provides functions for continuous device status monitoring on the network via TCP/IP.
Page 520: Values Of Various Set Items For Transmission/Delivery Function
Values of Various Set Items for Transmission/Delivery Function Values of Various Set Items for Transmission/ Delivery Function This section explains the values of various transmission/delivery function settings. • Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
Page 521 9. Appendix Values of Set Items for Scan to Folder Item Maximum value Comments Number path name 256 alphanumeric characters characters on SMB Number user name 128 alphanumeric characters characters on SMB Number password 128 alphanumeric characters characters on SMB Number server name...
Page 522: Network Delivery Function
Values of Various Set Items for Transmission/Delivery Function Values of Set Items for Simultaneous transmission Item Maximum value Comments Number of destinations you 132 addresses can select for E-mail and Scan to Folder Number of destinations you 100 addresses You can specify a maximum of can select for sending by e- 50 directly entered destinations, mail...
Page 523 9. Appendix Item Maximum value Comments Number of addresses you can 100 addresses You can specify 50 destinations specify at the same time by direct entry, including LDAP search. Select the remaining 50 destinations from registered addresses. maximum number destinations you can specify differs depending on which ScanRouter delivery software you are using.
Page 524: About Wia Scanning
About WIA Scanning About WIA Scanning If your computer is running Windows Vista, you can use the WIA driver to scan originals on the machine from the computer via the network. • To use this machine as a WIA scanner, you must download the WIA driver from the supplier's Web site and install it on your computer.
Page 525 9. Appendix Functions TWAIN Scan wait mode Save/Delete Mode Specify original size • When scanning from the exposure glass • When scanning from the ADF Orig.Orientn.: Orientation: Scan Settings: • 1 Sided • 2 Sided • 2 Sided (Top to Top, Top to Bottom) Resolution Brightness: Contrast:...
Page 526 About WIA Scanning Functions TWAIN Save/Delete Scanning Area Specify original size (Manual entry of values to specify the scan area) Comb./Series Endorser 3. Properties General • Diagnostics (Scan test) Authenticate • User code authentication • General User Authentication (Basic authentication) Network Connection •...
Page 527: Specifications
9. Appendix Specifications The following table tells you the specifications of the scanner. Specifications Component Specifications Type Full-color scanner Scan method Flatbed scanning Image sensor type CCD Image Sensor Scan type Sheet, book, three-dimensional object • Length 139 216 mm (5.5 8.5 inches) Original sizes that can be scanned •...
Page 528 Specifications Component Specifications Image compression type for black and white (two- TIFF (MH, MR, MMR) value) Image compression type for gray scale/full color JPEG • Basic 10BASE-T, 100BASE-TX Interface • Optional 1000BASE-T, IEEE 802.11a/g (Wireless LAN) Network protocol TCP/IP Selectable scanning resolutions when using the E- 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi mail function (main scanning ×...
Page 529 9. Appendix Component Specifications Selectable scanning resolutions when using WIA 100 dpi to 600 dpi scanner (main scanning × sub scanning) Protocol for WIA scanner TCP/IP Windows Vista (SP1 or later), Windows Operating system for WIA scanner Server2008 • Specifications are subject to change without notice.
Page 530: Trademarks
Trademarks Trademarks ® ® ® ® Adobe , Acrobat , PostScript , and Reader are either registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® Pentium is a registered trademark of Intel Corporation. ® NetWare is a registered trademark of Novell, Inc.
Page 531 9. Appendix ® ® Microsoft Windows Server 2008 Standard ® ® Microsoft Windows Server 2008 Enterprise ® ® Microsoft Windows Server 2008 Datacenter • The product names of Windows NT 4.0 are as follows: ® ® Microsoft Windows NT Workstation 4.0 ®...
Page 532: Index
INDEX DeskTopBinder Lite......106, 130, 169 Dest. List Priority 1..........A.C.S Sensitivity........... Dest. List Priority 2..........Accessing User Tools.......... Destination (delivery) Address book search by comment............registering destination folders........... search by name............... registering e-mail addresses..........selecting by entering the registration numbers..... ADF...............
Page 533 E-mail destination..........Options..............E-mail Encryption Priority........Orig. Orientation Priority........E-mail screen............Original orientation E-mail Sender............TWAIN scanner.............. Original Orientation........... E-mail Signature Priority........Original Setting.......... 140, 157 Enabling WSD............Original type............Encrypting PDF file..........Original Type Setting.......... Encryption Outline e-mail.................. Exposure glass..........delivering scan files............
Page 534 WSD scanner (Pull Type)..........WSD scanner (Push Type)..........S/MIME..............Sending scan files by e-mail......15, 21 Saving on a memory device......99, 101 Sending scan files by Scan to Folder....Scan profile Sending scan files to folders......... changing................Sending scan files using WSD scanner (Pull Type). creating................
Page 535 Web Image Monitor..........WIA Scanning............. WSD scanner............WSD scanner destination........WSD scanner screen..........
Page 536 MEMO...
Page 537 MEMO D115...
Page 539 D115-7135...
Page 540 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Confirming Communication Information Fax via Computer Fax Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 542 TABLE OF CONTENTS Manuals for This Machine..........................7 Notice..................................9 Important.................................9 How to Read This Manual..........................10 Symbols................................10 Names of Major Functions..........................10 Notes................................10 Laws and Regulations............................11 Legal Prohibition............................11 Notes to users in the United States of America..................11 Notes to users in Canada...........................12 Reading the Display............................13 Reading the Display Panel and Using Keys....................13 1.
Page 543 Original Type...............................41 Resolution..............................42 Image Density (Contrast)..........................43 Mixing Scan Settings for a Multiple Page Original..................44 Specifying a Destination..........................46 Sending over a Fax Line..........................46 Sending by IP-Fax............................49 Sending to an E-mail Address........................53 Using the Quick Dial Keys...........................58 Checking the Specified Destination......................60 Redial................................62 Preventing Transmission to the Wrong Destination...................63 Programming Destinations in the Address Book....................66 Registering a Fax Destination........................66...
Page 544 Checking the Storage Result (Memory Storage Report)................97 Setting Transmission Function Defaults (Home Position)................98 2. Other Transmission Features Sending at a Specific Time (Send Later)......................99 Sender Settings..............................101 E-mail Options...............................104 Entering the Subject...........................104 Requesting a Reception Notice........................105 Fax Header Print............................108 Label Insertion..............................110 Setting SUB Codes for Transmission......................112 Setting a Password............................114 Setting SEP Codes for Reception........................116...
Page 545 JBIG Reception............................141 Auto Fax Reception Power-Up.........................141 Printing Options.............................143 Print Completion Beep..........................143 Checkered Mark............................143 Center Mark...............................143 Reception Time............................144 Two-Sided Printing............................144 Combine Two Originals..........................146 Page Separation and Length Reduction ....................146 TSI Print (Transmitting Subscriber Identification Print)................147 If There Is No Paper of the Correct Size....................148 4.
Page 546 Using the Software............................172 Installing Individual Applications......................174 Setting LAN-Fax Driver Properties......................175 Basic Transmission.............................176 Specifying Options............................180 Checking Transmission Using LAN-Fax Driver..................183 Confirming Transmission Results by E-mail....................183 LAN-Fax Result Report..........................184 Printing and Saving...........................185 Editing Address Book..........................185 Editing Fax Cover Sheets..........................187 Managing Facsimile Functions Using SmartDeviceMonitor for Admin..........189 Using the Machine's Address Book as the LAN-Fax Destination List............189 LAN-Fax Operation Messages........................191 Viewing Fax Information Using a Web Browser..................192...
Page 547 Forwarding..............................222 Programming an End Receiver.........................223 Quitting the Forwarding Function......................224 Forwarding Mark............................225 Parameter Settings............................226 User Parameter List............................226 Changing the User Parameters........................234 Printing the Parameter Settings List......................235 Home Position..............................237 Home Position Parameter List........................237 Changing the Home Position........................238 Program Special Sender..........................241 Authorized Reception..........................242 Forwarding..............................243 Memory Lock.............................243 2 Sided Print...............................244...
Page 548: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 549 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 550: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 551: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 552: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 553: Notes To Users In Canada
7. If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 554: Reading The Display
Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the [Clear Modes] key during operation, the standby screen appears. Press the [OK] key to complete the settings.
Page 555 Example: The standby display • When the instruction “Press [ ]” appears in this manual, press the left selection key. • When the instruction “Press [Tone]” appears in this manual, press the middle selection key. • When the instruction “Press [TX Mode]” appears in this manual, press the right selection key. 2.
Page 556 • p.203 "E-mail Settings" • p.205 "IP-Fax Settings"...
Page 558: Transmission
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or a destination. Transmission Modes There are two types of transmission: Memory Transmission and Immediate Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents.
Page 559: Selecting Type Of Transmission
1. Transmission BRJ024S Check the indicator on the operation panel to see which mode is currently active. If it is not lit, Immediate Transmission mode is set. • You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or whenever the [Clear Modes] key is pressed.
Page 560: Memory Transmission
Transmission Modes When sending by IP-Fax To send by IP-Fax, specify the protocol. After you specify the protocol, appears in the destination display column. If you are using a gatekeeper server, select H.323. If you are using a SIP server, select SIP. •...
Page 561 1. Transmission Make sure that Memory Trans. indicator lights. BRJ024S Normally Memory Transmission mode is selected. If it is not, Immediate Transmission mode is selected. Press the [Memory Trans.] key. Place the original into the ADF. Make the scan settings you require. For details about the scan settings, see “Scan Settings”.
Page 562 Transmission Modes A fax number, e-mail address and IP-Fax destination can be specified simultaneously. Press the [Start] key. • To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. • If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible.
Page 563: Parallel Memory Transmission
1. Transmission Press the [ ] key. The machine dials the destination and starts transmission. Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, and then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly.
Page 564: Automatic Redial
Transmission Modes Automatic Redial If a fax document could not be sent because the line was busy or an error occurred during transmission, redial is attempted at five-minute intervals up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 565: Immediate Transmission
1. Transmission • To avoid accidentally specifying multiple destinations, you can disable broadcasting. You cannot specify group destinations if you disable broadcasting. You can specify only one address at a time. For details about how to disable broadcasting, contact your service representative. •...
Page 566 Transmission Modes • If you specify an Internet Fax destination after selecting Immediate Transmission, the mode switches to Memory Transmission. • If you try to select Immediate Transmission after specifying an Internet Fax destination, the "Dest. and functions that could not be specified on immediate transmission is already selected." message appears.
Page 567 1. Transmission • To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. • Documents are not stored in memory. • p.41 "Scan Settings" • p.58 "Using the Quick Dial Keys" Sending originals using the exposure glass (Immediate Transmission) This section explains how to send originals by Immediate Transmission using the exposure glass.
Page 568: Ip-Fax Functions
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 569 1. Transmission BBB015S • To use IP-Fax functions, the Hard Disk Drive Option and printer/scanner functions must be installed. • To use IP-Fax functions, this machine must be connected to a LAN and its IP-Fax settings correctly specified under IP-Fax Settings in Fax Features. For details about these settings, see “IP-Fax Settings”. •...
Page 570: Terminology
IP-Fax Functions • SIP allows you to transmit and receive documents over an IPv6 network. • For details about H.323 Settings, SIP Settings, or Gateway Settings, see “IP-Fax Settings”. • This function supports both IPv4 and IPv6 addresses. • p.123 "Types of Reception" •...
Page 571: Functions Not Available For Ip-Fax Transmission
1. Transmission • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about twelve hours, all the documents stored in memory are deleted.
Page 572: Internet Fax Functions
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e- mail address.
Page 573: Notes On Using Internet Fax
1. Transmission • You can receive e-mail messages with an attached TIFF-F image from computers. • Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, set whether or not to bypass the SMTP server from [TX Mode].
Page 574: Functions Not Available For Internet Fax Transmission
Internet Fax Functions • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
Page 575: Functions Not Available For Internet Fax Reception
1. Transmission Functions Not Available for Internet Fax Reception This section tells you which functions are not available for Internet Fax reception. The following functions are available for standard fax reception, but not for Internet Faxing: • Memory Lock Reception •...
Page 576 Internet Fax Functions When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail. This return receipt includes the receiver's reception capability information (compression type, paper size, and resolution).
Page 577: Placing Originals
1. Transmission Placing Originals Place the original either on the exposure glass or in the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass See “Placing Originals on the Exposure Glass” in “Placing Originals”, Copy Reference. •...
Page 578: Acceptable Original Sizes
Placing Originals • To scan multiple originals using the ADF, set originals in a stack. • When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Page 579: Paper Size And Scanned Area
1. Transmission Maximum Where original is Acceptable original size number of Paper thickness sheets Exposure glass Up to A4 (210 × 297 mm), 1 sheet × 14 (216 × 356 mm) ADF, one-sided to A4 (up to 1200 mm 50 sheets 52-105 g/m (14-28 lb) original...
Page 580: Detecting Blank Sheet
Placing Originals 216 × 356 mm, 8 × 14 inches (W × L) BRJ017S When placing an original into the ADF This section explains how to place an original into the ADF. • Maximum scan area The following shows the maximum scan area: Memory Transmission: 216 ×...
Page 581 1. Transmission • The blank sheet-detecting function is ineffective for second and subsequent pages. This function notifies you if an original is placed wrong side down on the scanner. When this happens, a message appears for a few seconds. The message differs depending on the number of pages to be scanned and transmission mode.
Page 582: Scan Settings
Scan Settings Scan Settings You can configure the scan settings according to the original you are scanning. You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 583: Resolution
1. Transmission • If you send a fax document with Photo and the background of the received image is dirty, reduce the density setting and resend the fax. For details about setting the image density, see “Image Density (Contrast)”. • You can set the original type that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed.
Page 584: Image Density (Contrast)
Scan Settings Press the [Resolution] key to switch between resolutions. BRJ026S The indicators above the key show the current selection. When both indicators are unlit, Standard is selected. • If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 585: Mixing Scan Settings For A Multiple Page Original
1. Transmission Press the [Lighter] or [Darker] key to change the density from five density levels. BRJ027S The image density changes in five increments as follows: BRH017S • You can set the image density that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed.
Page 586 Scan Settings 2. Remove the previous page and place the next page that you checked on the exposure glass. 3. Make the scan settings. You have about 60 seconds (10 seconds for Immediate Transmission) to make the scan settings. The time remaining is shown on the display. Adjust the settings for each page before you press the [Start] key.
Page 587: Specifying A Destination
1. Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. • The display shows the percentage of free memory space for storing originals. Since fax numbers, IP- Fax destinations, and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 588: Entering A Pause
Specifying a Destination • p.47 "Entering a pause" • p.47 "Entering a tone" • p.58 "Using the Quick Dial Keys" • p.258 "Maximum Values" Entering a pause This section explains how to enter a pause. Press the [Pause/Redial] key when dialing or storing a number to insert a pause of about two seconds. BRJ028S •...
Page 589 1. Transmission Press the [On Hook Dial] key. BRJ029S Enter the fax number using the number keys. Press [Tone]. Enter the number you want to tone dial using the number keys. Press the [Start] key. Transmission starts. If you want to cancel a transmission, press the [Clear/Stop] key, and then remove the originals. After transmission, the standby display appears.
Page 590: Sending By Ip-Fax
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IP address, host name, or alias telephone number) in place of the fax number. • To use IP-Fax functions, the Hard Disk Drive Option and printer/scanner functions must be installed. •...
Page 591 1. Transmission Press [Manual]. Enter the IP-Fax destination, and then press the [OK] key. If you enter an incorrect character, press the [Clear/Stop] key. Then, re-enter the characters correctly. To change the IP-Fax destination after pressing the [OK] key, press [EditDest], re-enter an IP-Fax destination, and then press the [OK] key.
Page 592 Specifying a Destination • Depending on the security settings, [Manual] might not appear and you might not be able to enter the IP-Fax destination. • To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. •...
Page 593 1. Transmission • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 When using a gatekeeper server • From IP-Fax to IP-Fax Specify the alias telephone number of the receiving machine. Example: 0311119999 (alias telephone number) •...
Page 594: Setting A Port Number
Specifying a Destination • To send by IPv4 when using SIP server in a mixed IPv4/IPv6 environment, enter “v4:” at the beginning of the IP-Fax destination. Likewise, to send by IPv6 when using SIP server in a mixed IPv4/IPv6 environment, enter “v6:” at the beginning of the IP-Fax destination. •...
Page 595 1. Transmission • If you try to select Immediate Transmission after specifying an Internet Fax destination, the "Dest. and functions that could not be specified on immediate transmission is already selected." message appears. When this happens, press [Exit]. Press [ ] to display Press [Manual].
Page 596 Specifying a Destination Specify the next destination. To add another destination, repeat steps 4 and 5. Pressing [ ] switches the destination type between Specify the sender. For details, see “Sender Settings”. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Page 597: Bypassing The Smtp Server
1. Transmission • p.258 "Maximum Values" Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server. Normally, Internet Fax is sent through the SMTP server. With this feature however, the domain part of the destination's e-mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 598 Specifying a Destination For example, if the other party's e-mail address is “abc@defcompany.com” and the host name is “HOST”: abc@HOST.defcompany.com By specifying the other party's IP address Specify a destination's e-mail address by changing the domain part of the e-mail address to the other party's IP address.
Page 599: Using The Quick Dial Keys
1. Transmission • If you use [Manual] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
Page 600 Specifying a Destination Press the Quick Dial key in which the destination's number is programmed. BRJ030S The destination's name is shown on the display. If you make a mistake, press the [Clear/Stop] key and try again. To select more destinations, repeat steps 1 and 2. When you add destinations, if you switch the destination type between , press [Add Dest], and then repeat steps 1 and 2.
Page 601: Checking The Specified Destination
1. Transmission • Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission. • If you specify a group after selecting Immediate Transmission, the mode switches to Memory Transmission. • If you try to select Immediate Transmission after specifying a group, the "Dest. and functions that could not be specified on immediate transmission is already selected."...
Page 602 Specifying a Destination If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group. Make sure the destination appears on the display.
Page 603: Redial
1. Transmission Redial The machine stores the latest destinations specified for each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again. • The following kinds of destinations are not stored: •...
Page 604: Preventing Transmission To The Wrong Destination
Specifying a Destination Press the [Start] key. • You can specify Internet Fax destination using the Redial function. Select this function before pressing [Manual]. • When you press [Program], you can register a selected destination in the destination list. For details about registering a destination, see “Programming Destinations from Redial Screen”.
Page 605 1. Transmission Enter the fax number using the number keys, and then press the [OK] key. If you make a mistake, press the [Clear/Stop] key, and then enter the number again. Enter the fax number again, and then press the [OK] key. The destination is specified.
Page 606 Specifying a Destination • Manual Dial Specify the destination. If you make a mistake, press the [Clear/Stop] key, and then enter the number again. Press the [Start] key. Displays the destination and the transmission settings. To change the destination, press the [Escape] key, and then specify the destination again. Press the [Start] key again.
Page 607: Programming Destinations In The Address Book
1. Transmission Programming Destinations in the Address Book This section explains how to register a fax number in the Address Book. You can register fax numbers, Internet Fax destinations, IP-Fax destinations, and folder destinations in the Address Book. For details about how to register Internet Fax destinations, IP-Fax destinations, and folder destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, Network and System Settings Guide.
Page 608 Programming Destinations in the Address Book Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Address Book Management] using [ ] or [ ], and then press the [OK] key. Select [Program/Change] using [ ] or [ ], and then press the [OK] key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the [OK] key.
Page 609: Changing A Fax Destination
1. Transmission Select [Fax Settings] using [ ] or [ ], and then press the [OK] key. Enter the fax number using the number keys. Press [Option], and then specify the following functions for each destination, as necessary: • SUB Code: register a SUB Code to use SUB Code Transmission. •...
Page 610 Programming Destinations in the Address Book Press the [User Tools/Counter] key. BRJ032S Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Address Book Management] using [ ] or [ ], and then press the [OK] key.
Page 611 1. Transmission Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the [OK] key. To specify a destination using a Quick Dial key, press a registration number from 001 to 016. Enter the new name, and then press the [OK] key.
Page 612: Deleting A Fax Destination
Programming Destinations in the Address Book Press [End]. Press the [OK] key. Press the [User Tools/Counter] key. • For details about the procedure in step 11, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Guide. Deleting a Fax Destination This section explains how to delete destination information from the Address Book.
Page 613: Programming Destinations From Check Destination Screen
1. Transmission Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Address Book Management] using [ ] or [ ], and then press the [OK] key. Select [Delete] using [ ] or [ ], and then press the [OK] key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the [OK] key.
Page 614: Programming Destinations From Redial Screen
Programming Destinations in the Address Book If [Program] appears on the screen, it is possible to register a destination displayed on the check destination screen to the Address Book. On the check destination screen, select the destination you want to register to the Address Book.
Page 615 1. Transmission Press [Program]. For details about registering destinations, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Guide. Make the settings, and then press the [OK] key. The screen returns to that of step 1. •...
Page 616: Searching For A Destination In The Address Book
Searching for a Destination in the Address Book Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. • To search for a destination from an LDAP server, the LDAP server must be registered in advance, under Prog/Chnge/Del LDAP Server, in System Settings.
Page 617 1. Transmission Press the [Search Destination] key. BRJ033S Select [Search Address Book] using [ ] or [ ], and then press the [OK] key. Select [Search by Name] using [ ] or [ ], and then press the [OK] key. Enter the destination name you want to search for, and then press the [OK] key.
Page 618: Search By Destination List
Searching for a Destination in the Address Book Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it). Multiple destinations can be selected. Press [ ] to deselect a destination. Press the [OK] key.
Page 619 1. Transmission Press the [Search Destination] key. BRJ033S Select [Search Address Book] using [ ] or [ ], and then press the [OK] key. Select [Display List] using [ ] or [ ], and then press the [OK] key. Destinations appear in registration number order. Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it).
Page 620: Search By Registration Number
Searching for a Destination in the Address Book Search by Registration Number This section explains how to search for a destination by specifying a registration number registered in the Address Book. • If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
Page 621: Search By Fax Number
1. Transmission Enter the three-digit registration number using the number keys, and then press the [OK] key. If you enter the wrong registration number, before pressing the [OK] key, press the [Clear/Stop] key, and then enter the correct registration number. When the search is finished, the result appears.
Page 622 Searching for a Destination in the Address Book Press [ ] to display Press the [Search Destination] key. BRJ033S Select [Search Address Book] using [ ] or [ ], and then press the [OK] key. Select [Search Fax Destination] using [ ] or [ ], and then press the [OK] key. If [Search Fax Destination] does not appear, press the [Escape] key to return to step 1, and then switch the destination type to Enter the number you want to search for, and then press the [OK] key.
Page 623: Search By E-Mail Address
1. Transmission Check the fax numbers you have entered are correct, and then press the [OK] key. When the search is finished, the results appear. Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it). Multiple destinations can be selected.
Page 624 Searching for a Destination in the Address Book Press the [Search Destination] key. BRJ033S Select [Search Address Book] using [ ] or [ ], and then press the [OK] key. Select [Search by E-mail Address] using [ ] or [ ], and then press the [OK] key. If [Search by E-mail Address] does not appear, press the [Escape] key to return to step 1, and then switch the destination type to Enter the e-mail address you want to search for, and then press the [OK] key.
Page 625: Search By Ip-Fax Destination
1. Transmission When the search is finished, the results appear. Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it). Multiple destinations can be selected. Press [ ] to deselect a destination. Press the [OK] key.
Page 626 Searching for a Destination in the Address Book Press the [Search Destination] key. BRJ033S Select [Search Address Book] using [ ] or [ ], and then press the [OK] key. Select [Search Fax Destination] using [ ] or [ ], and then press the [OK] key. If [Search Fax Destination] does not appear, press the [Escape] key to return to step 1, and then switch the destination type to Press [IP].
Page 627: Search By Ldap Server
1. Transmission If you enter the wrong destination, before pressing the [OK] key, press the [Clear/Stop] key, and then enter the correct destination. Check the characters you have entered are correct, and then press the [OK] key. When the search is finished, the results appear. Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it).
Page 628 Searching for a Destination in the Address Book Press the [Search Destination] key. BRJ033S Select [Search LDAP] using [ ] or [ ], and then press the [OK] key. Select [Select Server] using [ ] or [ ], and then press the [OK] key. If more than one server is programmed, select the server you want to search using [ ] or [ ], and then press the [OK] key.
Page 629 1. Transmission Select a search condition using [ ] or [ ], and then press the [OK] key. Conditions (Name, E-mail Address, Fax Destination, Company Name, and Department Name) are those programmed in the LDAP server. Enter a partial string, and then press the [OK] key. Depending on the type of characters you need to enter, press the [Shift] key to switch between modes.
Page 630 Searching for a Destination in the Address Book Press the [Escape] key. The screen returns to that of step 5. Press [Search]. When the search is finished, the results appear. Select a destination using [ ] or [ ], and then press [ ] to specify it (put a tick against it). Multiple destinations can be selected.
Page 631: On Hook Dial
1. Transmission On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. • This function is not available for Internet Fax and IP-Fax. Place the original, and then select the scan settings you require.
Page 632 On Hook Dial • Press [ ] or [ ] to adjust the volume of the on-hook sound in eight increments. At the maximum volume level, changes to . Similarly, at the minimum level, changes to . The volume can also be preprogrammed in the Fax Features menu.
Page 633: Manual Dial
1. Transmission Manual Dial Pick up the optional handset or the handset of the external telephone and dial. If you hear a voice at the other end, continue conversation as normal. • The optional handset or an external telephone is required. •...
Page 634: Canceling A Transmission
Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. • Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. Press the [Clear Modes] key.
Page 635: While The Original Is Being Transmitted
1. Transmission Press the [Clear/Stop] key. BRJ035S The machine stops scanning. • Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted This section explains how to cancel a transmission while the Communicating indicator is lit. Press the [Clear/Stop] key.
Page 636: Before The Transmission Is Started
Canceling a Transmission Press [Delete]. To cancel stopping transmission, press [No]. Press the [Escape] key. The standby display appears. • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure.
Page 637 1. Transmission Select [Check/Stop TX File] using [ ] or [ ], and then press the [OK] key. Select the file you want to cancel using [ ] or [ ], and then press [Stop TX]. Press [Delete]. The display returns to that of step 3. To cancel another file, repeat from step 3.
Page 638: Checking The Storage Result (Memory Storage Report)
Checking the Storage Result (Memory Storage Report) Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. • If you use Parallel Memory Transmission, the Memory Storage Report is not printed. •...
Page 639: Setting Transmission Function Defaults (Home Position)
1. Transmission Setting Transmission Function Defaults (Home Position) You can specify a default for each document transmission function setting. A “default” is the value that a setting returns to following power on or whenever the [Clear Modes] key is pressed. You can specify defaults for the following settings: Image Density, Resolution, Original Type, Transmission Mode, Label Insertion, Fax Header For details about how to set, see “Home Position”.
Page 640: Other Transmission Features
2. Other Transmission Features This section explains functions you can apply using the [TX Mode] setting, such as Sending at a Specific Time (Send Later) and Label Insertion. TX Mode allows you to use various functions with transmissions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 641 2. Other Transmission Features To cancel the setting, select [Off], and then press the [OK] key. The display returns to that of step 3. Enter the time using the number keys and press [AM/PM] to switch between AM and PM. Then press the [OK] key.
Page 642: Sender Settings
Sender Settings Sender Settings Select a user that you want to specify as a sender. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 643 2. Other Transmission Features Confirm the selected sender, and then press the [OK] key. To print the sender's name on the receiver's sheet, select [Stamp] using [ ] or [ ], and then press the [OK] key. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 644 Sender Settings • You can use Communication Result Report, etc. to check usage status by specified users. If user authentication is set, you can check usage by logged-in users. If User Code is set to sender, you can count the number of uses by each user. •...
Page 645: E-Mail Options
2. Other Transmission Features E-mail Options This section explains the settings required for using the Internet Fax function. • To use Internet Fax functions, the Hard Disk Drive Option and printer/scanner functions must be installed. Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Place the original, and then select the scan settings you require.
Page 646: Requesting A Reception Notice
E-mail Options Press the [Escape] key twice. The standby screen returns. To check the settings, press [TX Mode]. Specify a destination. Specify the sender. For details, see “Sender Settings”. Press the [Start] key. • If you send e-mail without setting a subject, a subject is automatically inserted. For details about how the subject is automatically inserted, see “E-mail Subject”...
Page 647 2. Other Transmission Features Press [TX Mode]. Select [E-mail Options] using [ ] or [ ], and then press the [OK] key. Select [Return Receipt] using [ ] or [ ], and then press the [OK] key. Select [On] or [Off] using [ ] or [ ], and then press the [OK] key. The screen returns to that of step 4.
Page 648 E-mail Options • If you specify mailing list addresses, do not set for Reception Notice. Otherwise, you will receive multiple reception notice messages from e-mail recipients, and the Result column will be overwritten each time a new notice message is received. However, if you receive a reception notice message indicating an error, “Error”...
Page 649: Fax Header Print
2. Other Transmission Features Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. • In the USA, the Fax Header must contain the telephone number of the line your machine is connected to.
Page 650 Fax Header Print • You can program one of the User Function keys with operations for this function. Using the User Function key allows you to omit steps 2 through 5. For details about the User Function keys, see “General Settings/Adjust”. •...
Page 651: Label Insertion
2. Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. • To use this function, set Label Insertion to [On] when registering fax destinations in the Address Book, and also select [Programmed Name] when sending fax documents.
Page 652 Label Insertion Specify a destination, and then press the [Start] key. • [Programmed Name] is selected by default.
Page 653: Setting Sub Codes For Transmission
2. Other Transmission Features Setting SUB Codes for Transmission This section explains how to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, , and spaces. Document transmitted with a SUB Code is stored in the other party's memory, and not printed automatically.
Page 654 Setting SUB Codes for Transmission Select [On] using [ ] or [ ], and then press the [OK] key. The screen returns to that of step 3. Press the [Escape] key. The standby screen returns. Enter the fax number of a destination or an IP-Fax destination. Press the User Function key ([F1] to [F3]) programmed with [SUB/SEP Code].
Page 655: Setting A Password
2. Other Transmission Features When a password is required, enter the SID Code using the number keys, and then press the [OK] key. When a SID Code is not required, just press the [OK] key. The standby screen returns. Press the [Start] key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.
Page 656 Setting SUB Codes for Transmission • The SID Code is printed on lists and reports. • p.258 "Maximum Values"...
Page 657: Setting Sep Codes For Reception
2. Other Transmission Features Setting SEP Codes for Reception This section explains how to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered.
Page 658 Setting SEP Codes for Reception Press the User Function key ([F1] to [F3]) programmed with [SUB/SEP Code]. BRJ037S Enter a SEP Code, and then press the [OK] key. If you make a mistake, press the [Clear/Stop] key before pressing the [OK] key, and then try again. When a password is required, enter the PWD Code using the number keys, and then press the [OK] key.
Page 659: Entering A Password
2. Other Transmission Features • p.199 "General Settings/Adjust" • p.258 "Maximum Values" Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception. • For the maximum number of digits for the PWD Code, see “Maximum Values”. •...
Page 660 Setting SEP Codes for Reception • You can turn this function on or off with the User Parameter (switch 03, bit 4) in the Fax Features menu. • If user authentication is set, you can select whether to display a destination with the User Parameter (switch 04, bit 4) in the Fax Features menu.
Page 661: Two-Sided Transmission (Double-Sided Transmission)
2. Other Transmission Features Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. • When you use [2 Sided TX] under [TX Mode], the originals cannot be sent by using the exposure glass. • This function is only available with Memory Transmission. Place the original in the ADF, and then select the scan settings you require.
Page 662 Two-Sided Transmission (Double-Sided Transmission) Select the page opening orientation using [ ] or [ ], and then press the [OK] key. The screen returns to that of step 3. Press the [Escape] key. The screen returns to the standby screen. Specify a destination, and then press the [Start] key.
Page 663 2. Other Transmission Features...
Page 664: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 665: Memory Reception
3. Reception Memory Reception The machine waits until all pages of the document have been received into memory before printing it. BBB033S • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about twelve hours, all the documents stored in memory are deleted.
Page 666: Receiving Documents Unconditionally
Types of Reception The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception. BRJ038S • Reception may not take place if there is not enough free memory. • If free memory reaches 0% during Substitute Reception, any further reception becomes impossible and the current communication is terminated.
Page 667 3. Reception Receiving documents according to parameter-specified settings When faxes cannot be printed as normal, Substitute Reception allows reception of faxes that match the criteria specified in User Parameters. This section describes the conditions under which this will occur. If any of the conditions listed below applies, the machine receives only faxes that match the criteria specified in User Parameters.
Page 668 Types of Reception • For details about Parameter Setting, see “Parameter Settings”. • p.226 "Parameter Settings"...
Page 669: Reception Modes
3. Reception Reception Modes There are three ways you can set up the machine to handle incoming calls. • Auto Switch • Manual Reception (the optional handset or an external telephone required) • Auto Reception The reception mode can be switched under Switch Reception Mode in the Fax Features menu. See “Reception Settings”.
Page 670: Auto Reception
Reception Modes If you hear beeps, press the [Start] key or the User Function key programmed with Start Manual Reception. (The [Start] key is only available in facsimile mode when an original is not placed.) If you pressed the [Start] key in step 2, press [Start RX]. Replace the optional handset or the handset of the external telephone.
Page 671 3. Reception Select the reception mode using [ ] or [ ], and then press the [OK] key. The standby display appears. To cancel the selection, press the [Escape] key. • For details about Switch Reception Mode, see “Reception Settings”. •...
Page 672: Receiving E-Mail
Receiving E-mail Receiving E-mail This section explains this machine's e-mail reception functions. • To use Internet Fax and Mail to Print functions, the Hard Disk Drive Option and printer/scanner functions must be installed. If a TIFF-F file is attached to an e-mail, the machine receives the e-mail by Internet Fax. If a JPEG or PDF file is attached to an e-mail, the machine receives the e-mail by Mail to Print.
Page 673: Receiving Internet Fax Documents
3. Reception • If Reception Protocol is set to POP3 or IMAP4, you can use the E-mail Storage in Server setting (in System Settings) to configure the machine to either retain or delete the received e-mail from the server. See “System Settings”, Network and System Settings Guide. •...
Page 674: Manual E-Mail Reception
Receiving E-mail • p.133 "Manual e-mail reception" Manual e-mail reception Use this function to receive an e-mail by accessing the e-mail server manually. • Program the Manual E-mail Reception function to a User Function key beforehand. For details about the User Function keys, see “General Settings/Adjust”. Press the User Function key ([F1] to [F3]) programmed with Manual E-mail Reception.
Page 675: Received Images
3. Reception Received images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. • When Internet Fax e-mail is sent to computer, the following information is always inserted in the e- mail text “This E-mail was sent from “Host Name”...
Page 676: Mail To Print
Receiving E-mail 6. Subject Shows the subject specified in “E-mail Options” at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. 7. The message is inserted in all e-mail. “xxxx” is the machine name. 8.
Page 677 3. Reception • If a JPEG or PDF file is received when the Mail to Print function is disabled, the file will be detected as an error and Error Mail Notification is sent back to the sender. You can turn this function on or off with the User Parameter (switch 21, bit 7) in Parameter Settings.
Page 678: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. • To use Internet Fax and IP-Fax functions, the Hard Disk Drive Option and printer/scanner functions must be installed. Forwarding Received Documents This machine can forward received documents to other destinations programmed in this machine. BBB038S •...
Page 679: Smtp Reception Using Internet Fax
3. Reception • You can select whether the machine prints out the documents it forwards with User Parameter (switch 11, bit 6) in the Fax Features menu. For details, see “Parameter Settings”. • You can set whether or not the Folder Transfer Result Report is transmitted to the specified e-mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 680: Routing E-Mail Received Via Smtp
Reception Functions BBB037S • Set this machine beforehand using the MX record of the DNS server to enable SMTP reception. • Use the Reception Protocol setting in System Settings to set the reception protocol. See “System Settings”, Network and System Settings Guide. •...
Page 681 3. Reception BBB038S • Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery” to “On” in the Fax Features menu. See “E-mail Settings”. • Depending on security settings, this function may not be available. The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: Fax Number fax=destination fax number@host name of this machine.
Page 682: Jbig Reception
Reception Functions • If an e-mail transfer request is received when the “SMTP RX File Delivery” is “Off” in the Fax Features menu, this machine responds with an error message to the SMTP server. • You can make settings that limit transfer to specified originators. •...
Page 683 3. Reception • p.226 "Parameter Settings"...
Page 684: Printing Options
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. • You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in General Settings/Adjust (set the volume to the minimum level).
Page 685: Reception Time
3. Reception BBB040S • You can enable or disable this function using Center Mark in the Fax Features menu. See “Reception Settings”. • The Center Mark may deviate a little from the exact center of the edge. • p.201 "Reception Settings" Reception Time You can have the date, time, and file number printed at the bottom of the document when it is received.
Page 686 Printing Options BBA047S • To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party.
Page 687: Combine Two Originals
3. Reception Combine Two Originals When two documents of the same size and orientation are received consecutively, they are printed on a single sheet when you turn this function on. This can help you economize on paper. • This function does not work with documents larger than A5 or 8 ×...
Page 688: Tsi Print (Transmitting Subscriber Identification Print)
Printing Options BBB045S For example, this function splits the document if the document length is 20 mm (0.79 inch) or longer than the paper used. The document is reduced if it is less than 20 mm (0.79 inch). When a document is split, an asterisk ( ) is inserted at the split position and about 10 mm (0.39 inch) of the split area is duplicated on the top of the second sheet.
Page 689: If There Is No Paper Of The Correct Size
3. Reception • p.226 "Parameter Settings" If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. If you have not set the same size paper in the paper tray, incoming fax documents are printed on the nearest size available.
Page 690 Printing Options This function is enabled with User Parameter (switch 05, bit 5) in the Fax Features menu. See “Parameter Settings”. If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size.
Page 691 3. Reception...
Page 692: Confirming Communication Information
4. Confirming Communication Information This section explains the features of the [Job Information] key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are.
Page 693 4. Confirming Communication Information The display returns to that of step 2 after printing a TX Standby File List. Press the [Escape] key. The standby display appears. • The contents of a file stored in memory can also be printed. •...
Page 694: Printing A File From Memory
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press the [Job Information] key. BRJ036S Select [Check/Stop TX File] using [ ] or [ ], and then press the [OK] key.
Page 695 4. Confirming Communication Information Press the [Start] key. If you want two-sided printing, press [2 Sided]. To cancel printing after pressing the [Start] key, press the [Clear/Stop] key. The display returns to that of step 3. The display returns to that of step 3 after printing a TX Standby File. Repeat from step 3, if you want to print another file.
Page 696: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Use this function to display the transmission results. Press the [Job Information] key. BRJ036S Select [TX File Status] using [ ] or [ ], and then press the [OK] key.
Page 697: Confirming By Report
4. Confirming Communication Information • You can view sent fax documents and their lists, using Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. • If a transmission is completed while you are using this function, the result will not appear. To view the latest result, exit TX File Status, and then try again.
Page 698: Confirming By E-Mail
Checking the Transmission Result (TX File Status) • p.158 "Communication Result Report (Memory Transmission)" • p.159 "Immediate TX Result Report (Immediate Transmission)" • p.159 "Communication Failure Report" • p.199 "General Settings/Adjust" • p.226 "Parameter Settings" Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on the computer.
Page 699: Confirming By Report And E-Mail
4. Confirming Communication Information • p.159 "Immediate TX Result Report (Immediate Transmission)" Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX Result function, which sends the results by e- mail, and the Communication Result Report printed by the machine. You can set whether to use both of these together in User Parameter (switch 10, bit 6) in the Fax Features menu.
Page 700: Immediate Tx Result Report (Immediate Transmission)
Checking the Transmission Result (TX File Status) • p.226 "Parameter Settings" Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead.
Page 701 4. Confirming Communication Information • The Pg(s) column gives the total number of pages. The Page Not Sent column gives the number of pages that could not be sent successfully. • “Unprogrammed” indicates that the document could not be sent because the forwarding destination is not programmed.
Page 702: Checking The Reception Result (Rx File Status)
Checking the Reception Result (RX File Status) Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Use this function to display the reception result. Press the [Job Information] key. BRJ036S Select [RX File Status] using [ ] or [ ], and then press the [OK] key.
Page 703: Confirming By Report
4. Confirming Communication Information • You can view received fax documents and their lists, using Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. • If a document is received while you are using this function, the result will not appear. To view the latest result, exit RX File Status, and then try again.
Page 704: Printing The Journal
Printing the Journal Printing the Journal You can print the Journal manually. • The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Press the [Job Information] key. BRJ036S Select [Print Journal] using [ ] or [ ], and then press the [OK] key.
Page 705: Journal
4. Confirming Communication Information • You can program one of the User Function keys with operations for this function. Using the key allows you to omit steps 1, 2, and 4. For details about the User Function keys, see “General Settings/Adjust”. •...
Page 706 Printing the Journal 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5. Other end • For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name (for display) was not programmed. If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions.
Page 707: Transmitting Journal By E-Mail
4. Confirming Communication Information 8. Number of pages Shows the number of pages transmitted or received. 9. Communication result Shows the result of transmissions or receptions. OK: All pages were properly transmitted or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is shown.
Page 708: Journal By E-Mail
Printing the Journal • If the Journal fails to be transmitted in e-mail format, the Journal is printed out. • The name of an attached CSV file is “JOURNAL year, month, date, hours, minutes”. For example, the file name transmitted in 14:40 on 20th, December, 2007 is “JOURNAL200712201440.csv”. •...
Page 709: Printing A File Received With Memory Lock
4. Confirming Communication Information Printing a File Received with Memory Lock Prints files received with Memory Lock. This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID.
Page 710 Printing a File Received with Memory Lock Select [Print Memory Lock File] using [ ] or [ ], and then press the [OK] key. If no documents were received while Memory Lock was switched on, the message "There are no memory lock files."...
Page 711 4. Confirming Communication Information...
Page 712: Fax Via Computer
5. Fax via Computer This section explains how to use this machine's facsimile function from a computer via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine.
Page 713: Before Use
5. Fax via Computer • It is recommended that you use Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. • This function supports both IPv4 and IPv6 addresses. Before Use To use LAN-Fax features, LAN-Fax Driver must be installed on your computer.
Page 714: Address Book
Sending Fax Documents from Computers • Display VGA 640 × 480 pixels or more • Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations. Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2/2008 LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.
Page 715: Installing Individual Applications
5. Fax via Computer • If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2/2008, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN- Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions.
Page 716: Setting Lan-Fax Driver Properties
Sending Fax Documents from Computers Click [Finish]. Click [Exit]. Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. • If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2/2008, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.
Page 717: Basic Transmission
5. Fax via Computer In Windows XP Professional, Windows Server 2003/2003 R2, select [Printers and Faxes] on the [Start] menu. In Windows Vista or Windows Server 2008, select [Control Panel] on the [Start] menu. Then select [Hardware and Sound], and then [Printers]. Select to highlight [LAN-Fax M13], then click [Properties] on the [File] menu.
Page 718 Sending Fax Documents from Computers For details, see LAN-Fax Driver's Help. • When using SmartDeviceMonitor for Client, you cannot send documents to this machine using more than one LAN-Fax at the same time. On the [File] menu, click [Print...]. Select [LAN-Fax M13] in the list. Click [Print].
Page 719 5. Fax via Computer Specifying a destination using a destination list This section explains how to specify destinations in the machine's Address Book using the LAN-Fax Driver. • To use a destination list to specify a destination, you must insert the machine's address book data into the destination table of the LAN-Fax Driver.
Page 720: Entering A Destination Directly
Sending Fax Documents from Computers Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files appear in the dropdown menu. To use a destination list that did not appear, click [Browse...], and then select the file. Select [Contact] or [Group] in the [Name:] dropdown menu as the display format.
Page 721: Specifying Options
5. Fax via Computer • If you selected [E-mail]: enter the e-mail address. To enter a pause in the fax number, click [Pause]. If you selected [E-mail] in step 2, [Pause] is not available. Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step 2, as follows: •...
Page 722 Sending Fax Documents from Computers Click [Send Options]. The [Send Options] tab appears. Select the [Sending at specific time] check box, and then specify a transmission time. To print a sender stamp Print a sender stamp that is registered in the machine. Click [Send Options].
Page 723: Saving As Files
5. Fax via Computer Click [Send Options]. The [Send Options] tab appears. Select the [Preview] check box. Click [Print], [Send], or [Send & Print]. The [Preview] window appears. Click [Next] or [Previous] to check the image. To close the [Preview] window, click [Cancel]. Saving as files You can save the fax document in TIFF format (TIFF-F).
Page 724: Checking Transmission Using Lan-Fax Driver
Sending Fax Documents from Computers Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”. Also, you can save the contents of the Journal in a personal computer as a CSV file using [Load Fax Journal] in “SmartDeviceMonitor for Admin”.
Page 725: Lan-Fax Result Report
5. Fax via Computer When entering the machine's programmed address, click the [Device Address] radio button, and then enter the registration number of the destination list in the [Device Address] box. The [Device Address] box is unavailable when [Specify destinations] is selected, and you cannot enter anything in the text box.
Page 726: Printing And Saving
Sending Fax Documents from Computers Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. On the [File] menu, click [Print...]. Select [LAN-Fax M13] in the list, and then click [Print].
Page 727: Editing Programmed Destinations
5. Fax via Computer On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited. Enter the destination and name.
Page 728: Editing Fax Cover Sheets
Sending Fax Documents from Computers Select the destination you want to edit so it is highlighted in the list. Edit the data. Click [Update]. Click [Close]. If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes].
Page 729 5. Fax via Computer • It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN- Fax Driver. Creating a cover sheet This section explains how to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor.
Page 730: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Sending Fax Documents from Computers Select [LAN-Fax M13] in the list, and then click [Print]. The [LAN-Fax] dialog box appears. Click [Edit Cover Sheet...]. The [Cover Sheet] dialog box appears. Select a cover sheet file from the dropdown list or after clicking [Browse...] in [Select Cover Sheet].
Page 731 5. Fax via Computer • SmartDeviceMonitor for Admin must be installed in advance. • When destinations registered in groups by this machine are inserted into Address Book, each person's destination is determined according to the following order of priority (check before inserting and changing the order of priority, if necessary): IP-Fax destination Fax number E-mail address...
Page 732: Lan-Fax Operation Messages
Sending Fax Documents from Computers Close the [Address Management Tool] dialog box, and then close SmartDeviceMonitor for Admin. This will be followed by a procedure for displaying the computer's Address Book file on the LAN Fax screen. Using the Address Book Stored in the Computer for LAN-Fax On the [File] menu, click [Print...].
Page 733: Viewing Fax Information Using A Web Browser
5. Fax via Computer Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using Web Image Monitor on a network computer. • To use this function, the Hard Disk Drive Option and printer/scanner functions are required. •...
Page 734: Printing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser If the programmed user code was deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. Click the property icon of the desired fax document.
Page 735: Programming Destination Information From Web Browser
5. Fax via Computer Click [Print]. To cancel printing, press [Cancel] before clicking [Print]. Click [OK]. The display returns to that of step 5. Close the Web browser. • You can change the printing order of selected multiple documents. You can also have documents printed on both sides of the paper.
Page 736: To Edit Machine Properties Already Programmed
Viewing Fax Information Using a Web Browser You can program the following properties: • Compression Type • Paper size • Resolution • For a detailed description, see Help for Web Image Monitor. • For details about the T.37 full mode, see “T.37 Full Mode”. •...
Page 737 5. Fax via Computer Start a Web browser. Enter “http://(IPv4 address, IPv6 address or host name of this machine)/” in the address bar. The top page of Web Image Monitor is displayed. Click [Login], and then enter the Administrator's name and password. Click [Address Book] in the left pane.
Page 738: Fax Features
6. Fax Features This section describes User Tools in the Fax Features menu. Accessing User Tools User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished.
Page 739: Quitting User Tools
6. Fax Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to end User Tools. Press the [User Tools/Counter] key. BRJ032S • You can also quit User Tools by pressing the [Escape] key.
Page 740: General Settings/Adjust
General Settings/Adjust General Settings/Adjust This section describes the User Tools in the General Settings/Adjust menu under Fax Features. Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission. The default setting is 2 (the second lowest level). For details about how to adjust the sound volume, see “Adjusting the Volume”, Troubleshooting.
Page 741 6. Fax Features Up to three functions can be programmed to User Function keys. The default setting for User Function Key 1 is Start Manual Reception. The default setting for User Function Key 2 is Switch Reception Mode. The default setting for User Function Key 3 is Print Journal. •...
Page 742: Reception Settings
Reception Settings Reception Settings This section describes the User Tools in the Reception Settings menu under Fax Features. Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. RX Mode Auto Switch Time Specify the number of rings with the Auto Switch Time. In Auto Switch Mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically.
Page 743 6. Fax Features The default setting is Off. Reception File Setting Select whether received documents are saved on the hard disk to be printed later or printed immediately without being saved. The default setting is Print. For details about Reception File Setting, see “Reception File Setting”. Stored Recpt.File User Set (Stored Reception File User Setting) The administrator can be specified for managing documents stored on the machine after fax documents are received.
Page 744: E-Mail Settings
E-mail Settings E-mail Settings This section describes the User Tools in the E-mail Settings menu under Fax Features. Default settings are shown in bold type. Internet Fax Settings You can select to display or not. When you want to send an Internet Fax, set On to display the icon.
Page 745 6. Fax Features abc@abcd.com - not accepted No Error Report is output even when e-mail is discarded. 1. Select [Fax Features] using [ ] or [ ], and then press the [OK] key. 2. Select [E-mail Settings] using [ ] or [ ], and then press the [OK] key. 3.
Page 746: Ip-Fax Settings
IP-Fax Settings IP-Fax Settings This section describes the User Tools in the IP-Fax Settings menu under Fax Features. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the VoIP gateway to G3 fax if necessary. Check the settings of the network to which this machine is connected before making settings.
Page 747: Gateway Settings
6. Fax Features 8. Press the [User Tools/Counter] key. SIP Settings Set the SIP server's IP address or host name, and SIP user name. You can register either an IPv4 or IPv6 address for the SIP server. You cannot register an IPv4-mapped address. To use the SIP server, set the parameter setting (switch 34, bit 1) to “On”.
Page 748 IP-Fax Settings 5. Select [Not Programmed] using [ ] or [ ], and then press the [OK] key. 6. Enter the Prefix using the number key, and then press the [OK] key. For documents sent using a VoIP gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the VoIP gateway- specific prefix are identical, documents can be transmitted using the registered digits of the VoIP gateway.
Page 749: Administrator Tools
6. Fax Features Administrator Tools This section describes the User Tools in the Administrator Tools Settings menu under Fax Features. Print Journal Prints a Journal. Up to 50 of the latest results of transmission/reception results can be checked on this machine.
Page 750 Administrator Tools To forward to two or more destinations, specify group destination. For details about how to specify group destination, see “Registering a Names to a Group”, Network and System Settings Guide. Even if the Folder Transfer Result Report is not successfully transmitted, the report is not printed on this machine.
Page 751 6. Fax Features Dial and Push lines are available for selection. This function is not available in some areas. 1. Select [Fax Features] using [ ] or [ ], and then press the [OK] key. 2. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. 3.
Page 752 Administrator Tools service representative can also use RDS to change some of your machine's settings if you request it. When the machine is shipped, this feature is turned on. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the User Tools. For details, consult your administrator.
Page 753: Memory File Transfer
6. Fax Features Memory File Transfer If the printer has stopped functioning or run out of toner or paper, you can transfer the files in facsimile memory to another machine for printing. Note that this function forwards all documents that are stored in memory, including files that were received with Memory Lock.
Page 754 Memory File Transfer If you make a mistake, press the [Clear/Stop] key, and then try again. Press the [User Tools/Counter] key. • The document is not deleted after you forward it. It is stored in the machine. • All documents stored in facsimile memory are forwarded, including received with Memory Lock. •...
Page 755: Reception File Setting
6. Fax Features Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly and download them as images to a computer using Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Page 756: Specifying Automatic Deletion Of Incoming Faxes When An Error Occurs
Reception File Setting • You can use “Parameter Settings” (switch 10, bit 5) to select whether or not to print stored received documents. See “Parameter Settings”. • Documents saved on the hard disk are categorized as received and stored documents. •...
Page 757: Reception Report E-Mail
6. Fax Features • You cannot change to a different setting if received documents have been stored on the hard disk. To change to different setting, print documents stored on the hard disk if necessary, and then delete them. • p.214 "Reception File Setting" •...
Page 758: Registering Fax Information
Registering Fax Information Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed in a report. The following information can be sent. •...
Page 759 6. Fax Features Registering Fax Information Select [Fax Features] using [ ] or [ ], and then press the [OK] key. Select [General Settings/Adjust] using [ ] or [ ], and then press the [OK] key. Select [Program Fax Information] using [ ] or [ ], and then press the [OK] key. Select fax information you want to program/change using [ ] or [ ], and then press the [OK] key.
Page 760 Registering Fax Information Enter the fax header, and then press the [OK] key. To change the programmed Fax Header, press the [Clear/Stop] key, and then enter again. • You can register “Fax Header” using up to 32 alphanumeric characters, symbols, and spaces. •...
Page 761: Deleting Fax Information
6. Fax Features Enter the own fax number using the number keys, and then press the [OK] key. To change the programmed Own Fax Number, press the [Clear/Stop] key, and then enter again. When you enter “ ” and space, press [ ], [Space] for each. If you make a mistake, press the [Clear/Stop] key, and then enter again.
Page 762 Registering Fax Information Press the [Clear/Stop] key. The programmed information is deleted. Press the [OK] key. Press the [User Tools/Counter] key.
Page 763: Forwarding
6. Fax Features Forwarding Print documents received and forward to a specified end receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “folder” as the forwarding destination. •...
Page 764: Programming An End Receiver
Forwarding • p.226 "Parameter Settings" • p.241 "Program Special Sender" Programming an End Receiver • One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. Up to 100 destinations can be specified in a group. However, when adding a group to another group, a maximum of 150 destinations can be specified in a group.
Page 765: Quitting The Forwarding Function
6. Fax Features If you make a mistake, press the [Clear/Stop] key, and then enter again. Press the [User Tools/Counter] key. • In Step 5, you can search for and specify the forwarding destination by pressing the Search Destination key or a User Function key. To specify a forwarding destination by pressing a User Function key, you must first register the [Specify Dest.
Page 766: Forwarding Mark
Forwarding Select [Off] using [ ] or [ ], and then press the [OK] key. The set receiver name is deleted. Press the [User Tools/Counter] key. Forwarding Mark This section describes Forwarding Mark. You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents.
Page 767: Parameter Settings
6. Fax Features Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
Page 768 Parameter Settings Switch: 03, Bit: 3 Whether or not to print the SEP Code RX Reserve Report automatically • 0: Off • 1: On Switch: 03, Bit: 4 Whether or not to print the SEP Code RX Result Report automatically •...
Page 769 6. Fax Features Switch: 05, Bit: 0 Receive Service Call (SC) Condition (Substitute Reception during service call) • 0: Possible (Substitute RX) • 1: Not possible (Reception off) Switch: 05, Bit: 2, 1 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order) •...
Page 770 Parameter Settings • 1: On Switch: 10, Bit: 6 Use both e-mail notification and printed reports to confirm the transmission result • 0: Off • 1: On Switch: 10, Bit: 7 Have the machine delete the document data without printing it when an error occurs •...
Page 771 6. Fax Features • 010: Tray 2 • 011: Tray 3 Switch: 15, Bit: 5 Select the specified paper feed tray • 0: Off • 1: On Switch: 17, Bit: 2 Whether you need to press [Add Dest] after entering a Quick Dial/Group Dial when broadcasting •...
Page 772 Parameter Settings • 1: On Switch: 20, Bit: 0 Automatic printing of the LAN-Fax Result Report • 0: Off • 1: On Switch: 20, Bit: 5, 4, 3, 2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver •...
Page 773 6. Fax Features • 0: Do not print • 1: Print Switch: 21, Bit: 3 File format for files forwarded to folder destinations • 0: TIFF • 1: PDF Switch: 21, Bit: 4 Transmit Journal by E-mail • 0: Off •...
Page 774 Parameter Settings 4. Folder • 1: Off Electronic Output Priority <Priority Order> 1. E-mail address 2. Folder 3. IP-Fax destination 4. Fax number Switch: 32, Bit: 1 Specify whether or not originals placed faced down on the exposure glass are scanned at 8 ×...
Page 775: Changing The User Parameters
6. Fax Features Switch: 39, Bit:7, 6, 5, 4, 3, 2, 1, 0 Interval (in minutes) between resend attempts after failing to forward a fax from a sender (including special senders) to a folder destination • 00000000: 0 minute(s) 11111111: 255 minute(s) Changing the User Parameters This section describes how to set parameters.
Page 776: Printing The Parameter Settings List
Parameter Settings Select the switch number you want to change using the scroll keys, and then press the [OK] key. Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat step 6 to change another bit number for the same switch.
Page 777 6. Fax Features Select [Fax Features] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Parameter Setting] using [ ] or [ ], and then press the [OK] key. Select [Parameter Settings List] using [ ] or [ ], and then press the [OK] key.
Page 778: Home Position
Home Position Home Position Specify the type of original immediately after the power is turned on and when [Clear Modes] key is pressed. Home Position • Image Density For details about Image Density, see “Image Density (Contrast)”. • Resolution For details about Resolution, see “Resolution”. •...
Page 779: Changing The Home Position
6. Fax Features • 101: Lighter density • 110: Darker density Switch: 00, Bit: 5, 4 Allows Standard, Details, or Fine to be set as the home position. • 00: Standard • 01: Detail • 10: Fine Switch: 01, Bit: 1, 0 Allows Text or Photo to be set as the home position.
Page 780 Home Position Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Parameter Setting] using [ ] or [ ], and then press the [OK] key. Select [Home Position] using [ ] or [ ], and then press the [OK] key. Select the switch number you want to change using the scroll keys, and then press the [OK] key.
Page 781 6. Fax Features Press the [User Tools/Counter] key.
Page 782: Program Special Sender
Program Special Sender Program Special Sender This section describes Program Special Sender. By programming particular senders in advance, you can set the following function for each sender: • Authorized RX • Forwarding • Memory Lock • 2 Sided Print Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Page 783: Authorized Reception
6. Fax Features • Authorized RX • Forwarding • Memory Lock • 2 Sided Print • You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. • The machine cannot differentiate between SEP Code RX documents from Special Senders. •...
Page 784: Forwarding
Program Special Sender • By setting User Parameters (switch 8, bit 2), you can configure the machine to receive transmissions from specified senders only or to receive transmissions from other than specified senders only. See “Parameter Settings”. • p.226 "Parameter Settings" Forwarding Print received documents, and then transfer them to those receivers programmed beforehand.
Page 785: Sided Print
6. Fax Features • p.208 "Administrator Tools" 2 Sided Print Print on both sides of the paper. Programming/Changing Special Senders This section describes how to program and change Special Senders. Select [Fax Features] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key.
Page 786 Program Special Sender Select senders using [ ] or [ ], and then press the [OK] key. Enter the sender name, and then press the [OK] key. Enter a sender name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using [ ] or [ ], and then press the [OK] key.
Page 787 6. Fax Features • p.246 "Authorized RX (Authorized Reception)" • p.246 "Forwarding" • p.248 "Memory Lock" • p.248 "2 Sided Print" Authorized RX (Authorized Reception) This section describes how to specify Authorized RX. Specify when programming a Special Sender. Select [Authorized RX] using [ ] or [ ], and then press the [OK] key. Select [On] or [Off] using [ ] or [ ], and then press the [OK] key.
Page 788 Program Special Sender Select [On] or [Off] using [ ] or [ ], and then press the [OK] key. Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools]. If you select [Off] or [Same as Basic Settings], the display returns to that of step 1. Specify an end receiver using the Quick Dial keys, and then press the [OK] key.
Page 789 6. Fax Features • p.226 "Parameter Settings" Memory Lock This section describes how to specify Memory Lock. Specify when programming a Special Sender. • You must register Memory Lock ID in advance. For details about how to register Memory Lock ID, see “Administrator Tools”.
Page 790: Programming Initial Set Up Of A Special Sender
Program Special Sender Select [Set] or [Do not Set] using [ ] or [ ], and then press the [OK] key. Selecting [Same as Basic Settings] will result in the same setting made for [2 Sided Print] under [Reception Settings]. Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender.
Page 791: Deleting A Special Sender
6. Fax Features Select [Authorized Reception] or [Special RX Function] using [ ] or [ ], and then press the [OK] key. Select [On] or [Off] using [ ] or [ ], and then press the [OK] key. Press the [User Tools/Counter] key. Deleting a Special Sender This section describes how to delete a Special Sender.
Page 792: Printing Special Sender List
Program Special Sender Select [Delete Special Sender] using [ ] or [ ], and then press the [OK] key. Select the sender you want to delete using [ ] or [ ], and then press the [OK] key. Press [Yes]. To cancel deleting a special sender, press [No].
Page 793 6. Fax Features Select [Program Special Sender] using [ ] or [ ], and then press the [OK] key. Select [Print Special Sender List] using [ ] or [ ], and then press the [OK] key. Press the [Start] key. The screen returns to step 4 after completion of printing.
Page 794: Appendix
7. Appendix This section explains specifications of the facsimile function. Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually. • For details about the functions, see “On Hook Dial” and “Manual Dial”. •...
Page 795: Specifications
7. Appendix Specifications Fax Transmission and Reception Component Specifications Standard Resolution 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/mm (Fine character) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds) Data compression method MH, MR, MMR, JBIG...
Page 796 Specifications IP-Fax Transmission and Reception Component Specifications Network Ethernet (1000BASE-T, 100BASE-TX, 10BASE-T) Wireless LAN (Based on IEEE 802.11a/b/g) Scan line density 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 ×...
Page 797: Specifications Required For The Internet Fax Destination Machines
7. Appendix Component Specifications Communication Protocols • Transmission SMTP, TCP/IP • Reception POP3, SMTP, IMAP4, TCP/IP E-mail format Single/Multi-part, MIME Conversion Attached file forms: • Internet Fax Transmission/Reception TIFF-F (MH, MR , MMR compression) • Mail to Print JPEG (JFIF), PDF Authentication method SMTP-AUTH, POP before SMTP, A-POP Internet communication...
Page 798 Specifications Component Specifications E-mail format • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) Data format • Profile TIFF Profile S • Coding • Original size • Resolution (dpi) 200 × 100/200 × 200 or 204 × 98/204 × 196 •...
Page 799: Maximum Values
7. Appendix Maximum Values The following list contains the maximum value for each item. Item Description Memory 4 MB Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard <ITU-T Approx.
Page 800 Maximum Values Item Description Number of destinations you can register in the Address Book of the LAN- 2,000 Number of destinations you can specify at once using LAN-Fax • The maximum number of pages that can be stored or transmitted may decrease depending on the contents of documents.
Page 801: Trademarks
7. Appendix Trademarks Adobe, Acrobat, Acrobat Reader, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® ® ® ® ® Microsoft , Windows , Windows Server , Windows Vista , and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Page 802 Trademarks ® ® Microsoft Windows Server 2008 Standard ® ® Microsoft Windows Server 2008 Enterprise ® ® Microsoft Windows Server 2008 Datacenter...
Page 803 7. Appendix...
Page 804: Index
INDEX Canceling a transmission while the original is being scanned..............1 Sided for 1st Page........... Canceling a transmission while the original is being transmitted.............. 2 Sided from 1st Page........Canceling an Immediate Transmission....2 Sided Print........201, 244, 248 Center Mark..........143, 201 2 sided printing...........
Page 805 Fax via computer..........Fine................. Darker key.............. Folder TX Result Report........Deleting a fax destination........Forwarding........ 208, 222, 243, 246 Deleting a Special Sender........Forwarding destination........Deleting Fax Information........Forwarding Mark..........Deleting fax information using a Web browser..Forwarding received documents.....................
Page 806 JBIG reception............. Names of major functions........JBIG transmission........... Network and System Settings Guide..... Job Information key.... Notes on using Internet Fax........95, 151, 155, 161, 163 Journal............Notes on using IP-Fax........... 162, 164 Journal by e-mail..........Notice............... JPEG..............Just size printing........... OK key..............
Page 807 Printing a file received with Memory Lock..Receiving e-mail..........Printing a list of files in memory......Receiving Internet Fax documents..... Printing and saving..........Reception File Setting......... 202, 214 Printing fax information using a Web browser..Reception functions........................... Reception modes..........Printing on both sides..........
Page 808 Selecting type of transmission......Standard..............Selection keys............Start Manual Reception........Send at Specified Time......... Stop TX............. 94, 95 Send Later.............. Stored Reception File User Setting..... Send via SMTP Server.......... Stored Recpt.File User Set........Sender Settings............ SUB Code TX............Sending at a specific time........SUB/SEP Code..........
Page 809 User Tools/Counter key........Using the machine's Address Book as the LAN-Fax Destination List............. Using the software..........Viewing fax information using a Web browser..................Viewing received fax documents using a Web browser..............Web Image Monitor........... When placing an original into the ADF....When placing an original on the exposure glass...
Page 811 D115-7141...
Page 812 Operating Instructions Network and System Settings Guide System Settings Connecting the Machine Using a Printer Server Monitoring and Configuring the Printer Registering Addresses and Users for Facsimile / Scanner Functions Special Operations under Windows Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 814 TABLE OF CONTENTS Manuals for This Machine..........................10 Notice................................12 Important..............................12 How to Read This Manual..........................13 Symbols................................13 Names of Major Items..........................13 Note................................13 About IP Address............................14 Laws and Regulations............................15 Legal Prohibition............................15 Display Panel..............................16 Reading the Display and Using Keys......................16 Accessing User Tools............................18 Changing Default Settings...........................18 Exiting User Tools............................19 1.
Page 815 Deleting the Realm............................58 2. Connecting the Machine Connecting to the Interfaces..........................61 Connecting to the Ethernet Interface......................62 Connecting to the Gigabit Ethernet Interface....................63 Connecting to the USB Interface........................65 Connecting to the IEEE 1284 Interface.....................66 Connecting to the Wireless LAN Interface....................66 Network Settings Required to Use the Printer/LAN-Fax................69 Ethernet.................................69 Wireless LAN...............................70 Network Settings Required to Use Internet Fax.....................72...
Page 816 Connecting the Telephone Line........................101 Selecting the Line Type..........................101 Connecting the Optional Handset or an External Telephone..............101 3. Using a Printer Server Preparing Printer Server..........................105 Using NetWare..............................106 Setting Up as a Print Server (NetWare 3.x)....................107 Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)..............108 Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment..............109 Setting Up as a Remote Printer (NetWare 3.x)..................111 Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)............113...
Page 817 Monitoring Printers............................147 Checking the Machine Status........................148 When Using IPP with SmartDeviceMonitor for Client................148 Printer Status Notification by E-Mail......................150 Setting the Account for E-mail Notification.....................151 Mail Authentication...........................152 Auto E-mail Notification..........................153 On-demand E-mail Notification.......................154 Format of On-demand E-mail Messages....................154 Remote Maintenance by telnet........................156 Using telnet..............................156 8021x................................157 access.................................158...
Page 818 lpr................................172 netware..............................173 pathmtu...............................174 prnlog.................................175 rhpp................................175 route................................175 set................................177 show................................180 slp................................180 smb................................180 snmp................................181 sntp................................184 spoolsw..............................185 ssdp................................186 ssh................................186 status................................187 syslog................................187 upnp................................187 web................................188 wiconfig..............................189 wins................................192 wsmfp.................................194 SNMP................................195 Getting Printer Information over the Network.....................196 Current Printer Status..........................196 Printer configuration..........................202 Understanding the Displayed Information....................204 Print Job Information..........................204 Print Log Information..........................204 Configuring the Network Interface Board....................205 Message List..............................216...
Page 819 5. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..............................225 Managing Names in the Address Book....................227 Sending fax by Quick Dial........................227 Sending e-mail by Quick Dial........................228 Sending received fax documents or scanned files to a shared folder directly........228 Preventing unauthorized user access to shared folders from the machine...........228 Managing users and machine usage......................228 Registering Names............................230 Registering Names............................230...
Page 820 Changing an SMB Folder.........................289 Deleting an SMB Folder...........................293 Registering an FTP Folder.........................295 Changing an FTP Folder...........................300 Deleting an FTP Folder..........................304 Registering an NCP Folder........................306 Changing an NCP Folder.........................312 Deleting an NCP Folder..........................316 Registering Names to a Group........................319 Registering a Group..........................319 Registering Names to a Group........................320 Adding a Group to Another Group......................322 Displaying Names Registered in a Group....................324...
Page 821 Setup................................355 Using a Host Name Instead of an IPv4 Address..................355 Printing Commands...........................356 7. Appendix When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp......361 Operating Environment..........................361 Supported Printer Drivers..........................361 Limitations..............................361 Using DHCP..............................363 Using AutoNet............................363 Configuring the WINS Server........................364 Using Web Image Monitor........................364 Using telnet..............................364 Using the Dynamic DNS Function........................366 Updating..............................366...
Page 822 SASL................................383 MD4................................384 MD5................................384 Samba(Ver 3.0.4).............................384 ® RSA BSAFE ..............................385 Open SSL..............................385 Open SSH..............................387 Open LDAP..............................391 Heimdal..............................392 print language emulations......................392 Trademarks..............................393 INDEX ................................395...
Page 823: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 824 • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 825: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 826: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the "Safety Information" section of About This machine. Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
Page 827: About Ip Address
Depending on which country you are in, certain units may be optional. For details, please contact your local dealer. This machine comes in two models which vary in copy/print speed. To ascertain which model you have, see “Machine Types”, About This Machine. About IP Address In this manual, “IP address”...
Page 828: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 829: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. • A force or impact of more than 30 N (about 3 kgf) will damage the display panel. If you press the [User Tools/Counter] key, the User Tools menu screen appears. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 830 Press to move the cursor in each direction, step by step. When the [ ], [ ], [ ], or [ ] key appears in this manual, press the scroll key of the same direction. 2. Selection keys Correspond to items at the bottom line on the display. Example: The Printer display •...
Page 831: Changing Default Settings
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished. • Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the [Clear Modes] key is pressed.
Page 832: Exiting User Tools
Exiting User Tools This section describes how to end User Tools. Press the [User Tools/Counter] key. BKR020S...
Page 834: System Settings
1. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the User Tools in the General Features menu under System Settings. Prog/Change/Del User Text You can register text phrases you often use when specifying settings, such as ".com"...
Page 835 1. System Settings Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is [On]. Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.
Page 836 General Features Key Repeat Set whether or not to repeat the functions of the [ ], [ ], [Lighter], and [Darker] keys when those keys are pressed and held down. The default setting is [Normal]. Measurement Unit You can switch the measurement between [mm] and [inch]. The default setting is [inch].
Page 837: System Settings
1. System Settings Tray Paper Settings This section describes the User Tools in the Tray Paper Settings menu under System Settings. • If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 838 Tray Paper Settings Paper Type: Tray 1 - 3 Sets the display so you can see what type of paper is loaded in the paper tray 1 - 3. The print function uses this information to automatically select the paper tray. The paper types you can set for the paper tray 1 - 3 are as follows: •...
Page 839: Timer Settings
1. System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode".
Page 840 Timer Settings Printer Auto Reset Timer (printer) Specify the time to elapse before the printer function resets. The time can be set from 10 to 999 seconds, using the number keys. The default setting is [On], “60” sec. Scanner Auto Reset Timer (scanner) Specify the time to elapse before the scanner function resets.
Page 841: Interface Settings
1. System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network This section describes the user tools in the Network menu under Interface Settings. Machine IPv4 Address Specify the machine's IPv4 network address. The default setting is [Auto-Obtain (DHCP)].
Page 842: Dns Configuration
Interface Settings DNS Configuration Make settings for the DNS server. The default setting is [Auto-Obtain (DHCP)]. When you select [Specify], enter the DNS Server IPv4 address as "xxx.xxx.xxx.xxx" ("x" indicates a number). The default setting of DNS server 1-3 are "0.0.0.0". DDNS Configuration Specify the DDNS settings.
Page 843 1. System Settings The default setting is [TCP/IP Priority]. If you select [IPX Only] or [TCP/IP Only], you cannot switch the protocol even if you cannot connect with it. If "NetWare" in “Effective Protocol” is set to [Inactive], you can only use TCP/IP. NW Frame Type Select the frame type when you use NetWare.
Page 844 Interface Settings IEEE802.1X Auth.(Ethernet) Set the IEEE 802.1X authentication for Ethernet. The default setting is [Inactive]. For details about IEEE 802.1X Authentication, see “Configuring IEEE 802.1X”. Restr.IEEE802.1X Auth. Def. You can return the IEEE 802.1X Authentication settings to their defaults. LAN Type When you have installed the wireless LAN interface board, select the method of connection.
Page 845: Parallel Interface
1. System Settings • p.373 "Configuring IEEE 802.1X" Parallel Interface This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. Parallel Timing Set the timing for the control signal of the parallel interface.
Page 846: Wireless Lan
Interface Settings Wireless LAN This section describes the user tools in the Wireless LAN menu under Interface Settings. [Wireless LAN] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. Communication Mode Specify the communication mode of the wireless LAN.
Page 847: Print I/F Settings List
1. System Settings • WPA • Encryption Method Select either [TKIP] or [CCMP (AES)]. • Authentication Method Select either [WPA-PSK], [WPA], [WPA2-PSK], or [WPA2]. If you selected [WPA-PSK] or [WPA2-PSK], enter the pre-shared key (PSK) of 8- 63 characters in ASCII code. When [WPA] or [WPA2] are selected, authentication settings and certificate installation settings are required.
Page 848 Interface Settings Select [Interface Settings] using [ ] or [ ], and then press the [OK] key. Select [Print I/F Settings List] using [ ] or [ ], and then press the [OK] key. Press the [Start] key. The configuration page is printed. Press the [User Tools/Counter] key.
Page 849: File Transfer
1. System Settings File Transfer This section describes the user tools in the File Transfer menu under System Settings. Delivery Option Enable or disable sending stored or scanned documents to the ScanRouter delivery server. The default setting is [Off]. Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.
Page 850 File Transfer Use if the authentication method is CRAMMD5 or DIGEST-MD5. "Encrypt"-[Off] Use if the authentication method is PLAIN, or LOGIN. POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication.
Page 851 1. System Settings • Select Encryption as follows: “Encrypt”-[Auto] Password encryption is automatically set according to the POP/IMAP server settings. “Encrypt”-[On] Encrypt password. “Encrypt”-[Off] Do not encrypt password. Admin. E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function.
Page 852 File Transfer Enter a size from 1 - 50 MB in increments of one megabyte. E-mail Storage in Server Specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server. The default setting is [Off]. Default User Name/PW(Send) Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server.
Page 853: Administrator Tools
1. System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. Address Book Management You can add, change or delete information registered in the Address Book.
Page 854 Administrator Tools Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. • Group Name You can register a name, key display, registration number, and title selection. •...
Page 855: Display/Print Counter
1. System Settings 7. Press the [User Tools/Counter] key. Display/Print Counter Allows you to view and print the number of prints. • Display Displays the number of prints for each function (Total, Copier, Printer, Fax Prints, Send Total:Clr, Send Total:B&W, Fax TX, Scan Send:Clr, Scan Send:B&W, Duplex). •...
Page 856 Administrator Tools When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver. For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.
Page 857 1. System Settings • Search Base • Port No. • SSL (Use Secure Connection) • Authentication • UserName • Password • Realm Name • Search Conditions • Search Options To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes.
Page 858 Administrator Tools Auto Erase Memory Setting For details about this function, consult your administrator. Erase All Memory For details about this function, consult your administrator. Delete All Logs For details about this function, consult your administrator. Transfer Log Setting For details about this function, consult your administrator. Fixed USB Port Specify whether or not to fix the USB port.
Page 859: Programming The Ldap Server
1. System Settings Programming the LDAP server This section describes how to specify the LDAP server settings. This function supports LDAP version 2.0 and 3.0. To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes.
Page 860 Programming the LDAP server Select [Prog/Chnge/Del LDAP Server] using [ ] or [ ], and then press the [OK] key. Select [Program/Change] using [ ] or [ ], and then press the [OK] key. Select the LDAP server you want to program or change using [ ] or [ ], and then press the [OK] key.
Page 861 1. System Settings Enter the server name, and then press the [OK] key. Select [Search Base] using [ ] or [ ], and then press the [OK] key. Select the root folder to start the search from e-mail addresses registered in the selected folder which is the search targets.
Page 862 Programming the LDAP server Enter the port number using the number keys, and then press the [OK] key. Select [SSL] using [ ] or [ ], and then press the [OK] key. Select [On] using [ ] or [ ], and then press the [OK] key. Use SSL to communicate with the LDAP server.
Page 863 1. System Settings If you select [Kerberos Authentication], a password is sent using an encryption process that prevents passwords from being revealed during transmission to the KDC server where authentication occurs. If you select [Digest Authentication], a password is sent using an encryption process that prevents passwords from being revealed during transmission to the LDAP server.
Page 864 Programming the LDAP server If you select [Digest Authentication] or [Cleartext Authentication], proceed to step 22. Select the Realm using [ ] or [ ], and then press the [OK] key. Press [Com.Test]. Access the LDAP server to check that the proper connection is established. Check authentication works according to the authentication settings.
Page 865 1. System Settings Press [Exit]. Select [Search Options] using [ ] or [ ], and then press the [OK] key. Enter attribute, and then press the [OK] key. To search the LDAP server date using a keyword other than prepared keywords such as Name, E- mail Address, FAX Number, Company Name, and Department Name, specify the attribute for the keyword registered in your LDAP server, and the name to be displayed on the control panel during the search.
Page 866: Changing The Ldap Server
Programming the LDAP server • p.341 "Registering SMTP and LDAP Authentication" Changing the LDAP server This section describes how to change the programmed LDAP server. Press the [User Tools/Counter] key. Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key.
Page 867: Deleting The Ldap Server
1. System Settings Change the settings as necessary. Press the [OK] key after changing each item. Press [Exit]. Press the [User Tools/Counter] key. Deleting the LDAP server This section describes how to delete the programmed LDAP server. Press the [User Tools/Counter] key. Select [System Settings] using [ ] or [ ], and then press the [OK] key.
Page 868 Programming the LDAP server Select the LDAP server you want to delete using [ ] or [ ], and then press the [OK] key. Press [Yes]. Press the [User Tools/Counter] key.
Page 869: Programming The Realm
1. System Settings Programming the Realm This section describes how to specify the Realm settings. Program the realm to be used for Kerberos authentication. A realm is the network area in which Kerberos authentication is used. After confirming the network environment, specify the necessary items.
Page 870 Programming the Realm Select [*Not Programmed] using [ ] or [ ], and then press the [OK] key. Select [Realm Name], [KDC Server Name], or [Domain Name] using [ ] or [ ], and then press the [OK] key. If you select [Realm Name], proceed to step 8. If you select [KDC Server Name], proceed to step 9.
Page 871: Changing The Realm
1. System Settings Changing the Realm This section describes how to change the programmed Realm. Press the [User Tools/Counter] key. Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Prog./Change/Delete Realm] using [ ] or [ ], and then press the [OK] key.
Page 872 Programming the Realm Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Administrator Tools] using [ ] or [ ], and then press the [OK] key. Select [Prog./Change/Delete Realm] using [ ] or [ ], and then press the [OK] key. Select [Delete] using [ ] or [ ], and then press the [OK] key.
Page 873 1. System Settings...
Page 874: Connecting The Machine
2. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine's interface and connect the machine according to the network environment.
Page 875: Connecting To The Ethernet Interface
2. Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect Ethernet interface cable to the Ethernet interface. • If the main power switch is on, turn it off. • Use the following Ethernet cables. • Unshielded Twisted Pair Cable (UTP) or Shielded Twisted Pair Cable (STP) and Category type 5 or more A ferrite core for the Ethernet interface cable is supplied with this machine.
Page 876: Connecting To The Gigabit Ethernet Interface
Connecting to the Interfaces Turn on the main power switch of the machine. BKR022S 1. Indicator (green) Lights up green when the machine is connected correctly to the network. 2. Indicator (yellow) Lights up yellow when 100BASE-TX is in operation. Goes off when 10BASE-T is in operation. •...
Page 877 2. Connecting the Machine Attach one ferrite core at the machine end of the Ethernet cable, and then attach the other ferrite core about 10 cm (4 inch) (1) from this core. BKR011S Make sure the main power switch of the machine is off. Connect the Ethernet interface cable to the Gigabit Ethernet port.
Page 878: Connecting To The Usb Interface
Connecting to the Interfaces 2. Indicator (green) When 10BASE-T is operating, the LED is lit green. When 100BASE-TX is operating it is turned off. 3. Indicators (both green and yellow) When 1000BASE-T is operating, both LED are lit. • For details about how to turn on the main power switch, see "Turning On the Power", About This Machine.
Page 879: Connecting To The Ieee 1284 Interface
2. Connecting the Machine Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. • Properly shielded and grounded cables and connectors must be used for connections to a host computer (and/or peripheral) in order to meet emission limits.
Page 880: Setup Procedure
Connecting to the Interfaces • Check the machine's IPv4 address and subnet mask, or the IPv6 address settings. • For details about how to set the IPv4 address and subnet mask from the control panel of the machine, see "Interface Settings". •...
Page 881 2. Connecting the Machine • If you select the [WPA] option for Security Method, select one of the following: [WPA-PSK], [WPA], [WPA2-PSK], or [WPA2]. If you select [WPA-PSK] or [WPA2-PSK], enter your PSK. If you select [WPA] or [WPA2], authentication settings and certificate installation settings are required. For details about setting methods, see "Configuring IEEE 802.1X”.
Page 882: Network Settings Required To Use The Printer/Lan-Fax
Network Settings Required to Use the Printer/LAN-Fax Network Settings Required to Use the Printer/ LAN-Fax This section lists the network settings required for using the printer or LAN-Fax function. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 883: Wireless Lan
2. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Ethernet Speed As required Interface Settings/Network IEEE802.1X Auth.(Ethernet) As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required...
Page 884 Network Settings Required to Use the Printer/LAN-Fax Menu User Tool Setting Requirements Interface Settings/Network IPsec As required Interface Settings/Network Domain Name As required Interface Settings/Network WINS Configuration As required Interface Settings/Network Effective Protocol Necessary Interface Settings/Network NCP Delivery Protocol As required Interface Settings/Network NW Frame Type As required...
Page 885: Network Settings Required To Use Internet Fax
2. Connecting the Machine Network Settings Required to Use Internet Fax This section lists the network settings required for using Internet Fax. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for using Internet Fax with an Ethernet connection.
Page 886 Network Settings Required to Use Internet Fax Menu User Tool Setting Requirements Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3/IMAP4 Settings...
Page 887: Wireless Lan
2. Connecting the Machine Wireless LAN This section lists the settings required for using Internet Fax with a wireless LAN connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 888 Network Settings Required to Use Internet Fax Menu User Tool Setting Requirements File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3/IMAP4 Settings As required File Transfer Admin. E-mail Address As required File Transfer E-mail Communication Port Necessary File Transfer...
Page 889: Network Settings Required To Use E-Mail Function
2. Connecting the Machine Network Settings Required to Use E-mail Function This section lists the network settings required for sending e-mail. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for sending e-mail with an Ethernet connection.
Page 890: Wireless Lan
Network Settings Required to Use E-mail Function Menu User Tool Setting Requirements Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol...
Page 891 2. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network IPv6 Gateway Address As required Interface Settings/Network IPv6 Stateless Setting As required Interface Settings/Network DNS Configuration As required Interface Settings/Network DDNS Configuration As required Interface Settings/Network IPsec As required Interface Settings/Network Domain Name As required...
Page 892 Network Settings Required to Use E-mail Function • [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN are connected, the selected interface takes precedence. • When POP before SMTP is set to [On], you must also make settings for Reception Protocol and POP3/ IMAP4 Settings.
Page 893: Network Settings Required To Use Scan To Folder Function
2. Connecting the Machine Network Settings Required to Use Scan to Folder Function This section lists the network settings required for sending files. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 894: Wireless Lan
Network Settings Required to Use Scan to Folder Function Menu User Tool Setting Requirements Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required File Transfer Default User Name/PW(Send) As required • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. •...
Page 895 2. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required Interface Settings/Wireless LAN Communication Mode Necessary Interface Settings/Wireless LAN SSID Setting As required Interface Settings/Wireless LAN Ad-hoc Channel...
Page 896: Network Settings Required To Use The Network Delivery Scanner
Network Settings Required to Use the Network Delivery Scanner Network Settings Required to Use the Network Delivery Scanner This section lists the network settings required for delivering data to the network. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 897: Wireless Lan
2. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required File Transfer Delivery Option Necessary • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. •...
Page 898 Network Settings Required to Use the Network Delivery Scanner Menu User Tool Setting Requirements Interface Settings/Network Effective Protocol Necessary Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required Interface Settings/Wireless LAN Communication Mode...
Page 899: Network Settings Required To Use Wsd Scanner
2. Connecting the Machine Network Settings Required to Use WSD Scanner This section lists the network settings required for using WSD Scanner function. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 900: Wireless Lan
Network Settings Required to Use WSD Scanner Menu User Tool Setting Requirements Interface Settings/Network IEEE802.1X Auth.(Ethernet) As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name...
Page 901 2. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Domain Name As required Interface Settings/Network WINS Configuration As required Interface Settings/Network Effective Protocol Necessary Interface Settings/Network NCP Delivery Protocol As required Interface Settings/Network NW Frame Type As required Interface Settings/Network SMB Computer Name As required...
Page 902: Network Settings Required To Use Network Twain Scanner
Network Settings Required to Use Network TWAIN Scanner Network Settings Required to Use Network TWAIN Scanner This section lists the network settings required for using the TWAIN Scanner under the network environment. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 903: Wireless Lan
2. Connecting the Machine • [LAN Type] is displayed when the wireless LAN interface board is installed. • When both Ethernet and wireless LAN are connected, the selected interface takes precedence. • p.28 "Interface Settings" Wireless LAN This section lists the settings required for using the network TWAIN Scanner a wireless LAN connection. For details about how to specify the settings, see "Interface Settings".
Page 904 Network Settings Required to Use Network TWAIN Scanner • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. • [Wireless LAN] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN are connected, the selected interface takes precedence.
Page 905: Using Utilities To Make Network Settings
2. Connecting the Machine Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 906 Using Utilities to Make Network Settings • SmartDeviceMonitor for Admin: Can be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [Machine IPv6 Address] "Manual Config. Address" • Web Image Monitor: Can be used for specifying the setting. •...
Page 907 2. Connecting the Machine • telnet: Can be used for specifying the setting. [Network] [Domain Name] [Specify] "Domain Name" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. •...
Page 908 Using Utilities to Make Network Settings • telnet: Can be used for specifying the setting. [Network] [Effective Protocol] "SMB" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Can be used for specifying the setting. •...
Page 909 2. Connecting the Machine [Network] [NW Frame Type] [Ethernet 802.2] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [NW Frame Type] [Ethernet 802.3]...
Page 910 Using Utilities to Make Network Settings [Network] [LAN Type] [Wireless LAN] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [Ping Command] •...
Page 911: File Transfer
2. Connecting the Machine [Network] [Machine Name] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Wireless LAN] [Communication Mode] [802.11 Ad-hoc Mode] •...
Page 912 Using Utilities to Make Network Settings [File Transfer] [SMTP Authentication] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [POP before SMTP] •...
Page 913 2. Connecting the Machine [File Transfer] [E-mail Recept. Interval] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [Max.
Page 914: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. •...
Page 915 2. Connecting the Machine You can use it for telephone calls. • When you use the optional handset or an external telephone with the [On Hook Dial] key for telephone calls, you can not talk with the other party without pressing the [On Hook Dial] key after talking off the receiver.
Page 916 Connecting the Machine to a Telephone Line and Telephone Adjusting the handset receiver volume using the volume switch. • Some external telephones may not be connected or may suffer reduced functionality.
Page 917 2. Connecting the Machine...
Page 918: Using A Printer Server
3. Using a Printer Server This chapter describes how to configure the machine as a network printer. Preparing Printer Server This section explains how to configure the machine as a Windows network printer. The machine is configured to enabling network clients to use it. When the network printer is connected via SmartDeviceMonitor for Client, you can set the printing notification function to notify clients of the results of their print jobs.
Page 919: Using Netware
3. Using a Printer Server Using NetWare This section describes the setting procedure for network printers in the NetWare environment. In the NetWare environment, you can connect the machine as a “print server” or “remote printer”. • IPv6 can not be used on this function. Setting procedure •...
Page 920: Setting Up As A Print Server (Netware 3.X)
Using NetWare • NDS or Bindery mode in Windows XP • For details about SmartDeviceMonitor for Admin, see “Using SmartDeviceMonitor for Admin”. • p.131 "Using SmartDeviceMonitor for Admin" Setting Up as a Print Server (NetWare 3.x) Follow the procedure below to connect the machine as a print server using NetWare 3.x. Start Web Image Monitor.
Page 921: Setting Up As A Print Server (Netware 4.X, 5/5.1, 6/6.5)
3. Using a Printer Server Confirm the settings, and then click [Device Name]. Configuration is now complete. Wait several before restarting Web Image Monitor. Click [Logout]. • To check the configuration is correct, enter the following from the command prompt: F:>...
Page 922: Using Pure Ip In The Netware 5/5.1 Or 6/6.5 Environment
Using NetWare Quit Web Image Monitor. • To check the configuration is correct, enter the following from the command prompt: F:> USERLIST • If the printer works as configured, the name of the print server appears as a connected user. •...
Page 923 3. Using a Printer Server Check the settings, and then click [Create]. Select the object in which the printer is located, and then click [Create] on the [Object] menu. In the [Class of new object] box, click [Printer], and then click [OK]. For NetWare 5, click [Printer (Non NDPS)].
Page 924: Setting Up As A Remote Printer (Netware 3.X)
Using NetWare Click [Configuration] in the left area, and then click [NetWare Print Settings]. Confirm the settings, and then click [Device Name]. Configuration is now complete. Wait several minutes before restarting Web Image Monitor. Click [Logout]. Quit Web Image Monitor. •...
Page 925 3. Using a Printer Server From the [Print Server Information] menu, select [Print Server Configuration]. From the [Print Server Configuration] menu, select [Printer Configuration]. Select the printer indicated as [Not Installed]. Use the same printer number specified as the remote printer number using SmartDeviceMonitor for Admin.
Page 926: Setting Up As A Remote Printer (Netware 4.X, 5/5.1, 6/6.5)
Using NetWare Confirm the settings, and then click [Device Name]. Configuration is now complete. Wait several minutes before restarting Web Image Monitor. Click [Logout]. Quit Web Image Monitor. • If you cannot identify the printer you want to configure, check the printer name against the configuration page printed from the printer.
Page 927 3. Using a Printer Server In the [Class of new object] box, click [Printer], and then click [OK]. For NetWare 5, click [Printer (Non NDPS)]. In the [Printer name] box, enter the printer name Select the [Define additional properties] check box, and then click [Create]. Assign print queues to the created printer.
Page 928 Using NetWare Click [Login]. A dialog box for entering the login user name and login password appears. Enter the user login name and password, and then click [Login]. For details about the login user name and password, consult your network administrator. Click [Configuration] in the left area, and then click [NetWare Print Settings].
Page 929 3. Using a Printer Server...
Page 930: Monitoring And Configuring The Printer
4. Monitoring and Configuring the Printer This chapter describes how to monitor and configure the printer. Using Web Image Monitor Using Web Image Monitor, you can check the machine status and change settings. Available operations The following operations can be remotely performed using Web Image Monitor from a client computer.
Page 931: Displaying Top Page
4. Monitoring and Configuring the Printer • If you are using a proxy server, change the Web browser settings. Contact your administrator for information about the settings. • If you click your browser's back button but the previous page does not appear, click the browser's refresh button and try again.
Page 932 Using Web Image Monitor BKR010S 1. Menu area If you select menu, its content will be shown on the work area, or the sub area. 2. Tab area Details about each menu appear. 3. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will be displayed.
Page 933: When User Authentication Is Set
4. Monitoring and Configuring the Printer When User Authentication is Set Login (using Web Image Monitor) Follow the procedure below to log on when user authentication is set. Click [Login]. Enter a login user name and password, and then click [Login]. For details about the login user name and password, consult your network administrator.
Page 934: Administrator Mode
Using Web Image Monitor BKR011S 1. Home The [Status], [Device Info], and [Counter] tab are displayed. Details of the tab menu are displayed on the work area. 2. Fax Received File Displays received fax files. 3. Printer: Print Jobs Allows you to display list of Sample Print, Locked Print, Hold Print, and Stored Print jobs. 4.
Page 935: Access In The Administrator Mode
4. Monitoring and Configuring the Printer BKR012S 1. Home The [Status], [Device Info], and [Counter] tab are displayed. Details of the tab menu are displayed on the work area. 2. Printer: Print Jobs Allows you to display list of Locked Print, Sample Print, Hold Print, and Stored Print jobs. 3.
Page 936: List Of Setting Items
Using Web Image Monitor Enter your login user name and password, and then click [Login]. For details about the login user name and password, consult your network administrator. List of Setting Items The following tables show Web Image Monitor items that can be viewed or modified depending on the selected mode on the Web browser.
Page 937 4. Monitoring and Configuring the Printer Menu Guest mode Administrator mode Printer Read Read Read Read Send/TX Total Read Read Fax Transmission Read Read Scanner Send Read Read Other Function(s) Read Read Fax Received File Menu Guest mode Administrator mode Fax Received File Read/Modify None...
Page 938 Using Web Image Monitor Menu Guest mode Administrator mode Transmission Read Read/Modify Reception Read Read/Modify LAN-Fax Read Read Address Book Menu Guest mode Administrator mode Address List None Read/Modify Configuration Device Settings Menu Guest mode Administrator mode System Read Read/Modify Paper Read Read/Modify...
Page 939 4. Monitoring and Configuring the Printer Menu Guest mode Administrator mode Program/Change None Read/Modify Administrator LDAP Server None Read/Modify Firmware Update None Read/Modify Program/Change Realm None Modify Printer Menu Guest mode Administrator mode Basic Settings Read Read/Modify Tray Parameters (PCL) None Read/Modify Tray Parameters (PS)
Page 940 Using Web Image Monitor Menu Guest mode Administrator mode Scan Settings Read Read/Modify Destination List Settings Read Read/Modify Send Settings Read Read/Modify Administrator Tools Read Read/Modify Interface Menu Guest mode Administrator mode Interface Settings Read Read/Modify Wireless LAN Settings Read Read/Modify Network Menu...
Page 941 4. Monitoring and Configuring the Printer Menu Guest mode Administrator mode Access Control None Read/Modify IPP Authentication None Read/Modify SSL/TLS None Read/Modify None Read/Modify Site Certificate None Read/Modify Device Certificate None Read/Modify IPsec None Read/Modify User Lockout Policy None Read/Modify IEEE 802.1X (WPA/WPA2) None Read/Modify...
Page 942: Displaying Web Image Monitor Help
Using Web Image Monitor Menu Guest mode Administrator mode Uninstall None Read/Modify Change Allocation None Read/Modify Administrator Tools None Read/Modify Additional Program Startup None Read/Modify Setting Install Additional Program None Read/Modify Uninstall Additional Program None Read/Modify Copy Extended Features None Read/Modify Copy Card Save Data None...
Page 943 4. Monitoring and Configuring the Printer In the [Language] list, select the language. Click [Download]. Download Help by following the instructions on the screen. Store the downloaded compressed file in a given location, and then decompress the file. To create a link for the Help button ( ), save the downloaded Help files on a Web server.
Page 944: Using Smartdevicemonitor For Admin
Using SmartDeviceMonitor for Admin Using SmartDeviceMonitor for Admin Using SmartDeviceMonitor for Admin, you can monitor the network printers. Also, you can change the configuration of the network interface board using TCP/IP or IPX/SPX. • IPv6 cannot be used on this function. Protocol stack provided with Operating System •...
Page 945: Installing Smartdevicemonitor For Admin
4. Monitoring and Configuring the Printer • Allows you to check job histories of printed, faxed (LAN-Fax), scanned, and photocopied documents identified by user codes. • Allows selection of functions such as printing and scanning for each user code. • Fax numbers and e-mail addresses stored in the machine can be changed and saved by computer.
Page 946: Changing The Network Interface Board Configuration
Using SmartDeviceMonitor for Admin Changing the Network Interface Board Configuration Follow the procedure below to change the network interface board configuration using SmartDeviceMonitor for Admin. Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3].
Page 947: Locking The Menus On The Machine's Control Panel
4. Monitoring and Configuring the Printer Locking the Menus on the Machine's Control Panel Follow the procedure below to lock the menus on the machine's control panel. Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3].
Page 948: Changing The Paper Type
Using SmartDeviceMonitor for Admin Changing the Paper Type Follow the procedure below to change the paper type. Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change.
Page 949 4. Monitoring and Configuring the Printer Starting User Management Tool Follow the procedure below to start User Management Tool. Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change.
Page 950 Using SmartDeviceMonitor for Admin Click the [User Counter Information] tab of User Management Tool. The number of pages printed under each user appears. Click [Exit] on the [File] menu to quit User Management Tool. Exporting the information about the number of pages printed Follow the procedure below to export the information of the number of pages printed under each user as a .csv file.
Page 951 4. Monitoring and Configuring the Printer On the [Edit] menu, click [Reset User Counters]. Select the check box of the items you want to reset, and then click [OK]. A confirmation message appears. Click [OK]. The count for the selected paper type becomes 0 and [Modified] is displayed for [Status]. On the [Edit] menu, click [Apply Settings].
Page 952 Using SmartDeviceMonitor for Admin Restricting Functions Follow the procedure below to restrict use of individual functions. Start SmartDeviceMonitor for Admin User Management Tool. Click the [User Counter Information] tab of User Management Tool. Click the user whose functions you want to restrict. On the [Edit] menu of User Management Tool, click [Restrict Access To Device].
Page 953 4. Monitoring and Configuring the Printer Click the [Access Control List] tab of User Management Tool. On the [Edit] menu, click [Add New User]. Enter the user code and user name. Select the check box of the functions applicable to the new user. If the check boxes are unavailable, there is no restriction to use that function.
Page 954: Configuring Energy Save Mode
Using SmartDeviceMonitor for Admin Configuring Energy Save Mode Follow the procedure below to configure Energy Save mode. Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change.
Page 955: Checking The Machine Status
4. Monitoring and Configuring the Printer Select the protocol of the machine whose configuration you want to change. If you are using IPv4 SNMPv3, enter the user authentication. In the list, select a machine whose configuration you want to change. On the [Tools] menu, click [NIB Setup Tool].
Page 956: Changing Name And Comment
Using SmartDeviceMonitor for Admin Click the [View] menu, and then click [Select Device List Columns]. From [Device] in the [Select Device List Columns] dialog box, select the items you want to display, and then click [Add]. Selected items will move to [Show]. Move all the items you want to display, and then click [OK].
Page 957: Load Fax Journal
4. Monitoring and Configuring the Printer Quit Web Image Monitor. Quit SmartDeviceMonitor for Admin. • In the [Device Name] box, enter a device name on the machine using up to 31 characters. • In the [Comment] box, enter a comment on the machine using up to 31 characters. •...
Page 958: Viewing And Deleting Spool Print Jobs
Using SmartDeviceMonitor for Admin • p.117 "Using Web Image Monitor" Viewing and Deleting Spool Print Jobs Start SmartDeviceMonitor for Admin. On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change.
Page 959 4. Monitoring and Configuring the Printer On the [Group] menu, point to [Search Device], and then click [IPv4], [IPX/SPX] or [IPv4 SNMPv3]. A list of machines using the selected protocol appears. Select the protocol of the machine whose configuration you want to change. If you are using IPv4 SNMPv3, enter the user authentication.
Page 960: Using Smartdevicemonitor For Client
Using SmartDeviceMonitor for Client Using SmartDeviceMonitor for Client To view the status of machines using SmartDeviceMonitor for Client, configure SmartDeviceMonitor for Client beforehand. Monitoring Printers Follow the procedure below to monitor the machine using SmartDeviceMonitor for Client. Right-click the SmartDeviceMonitor for Client icon, point to [Properties], and then click [Monitor Device Settings...].
Page 961: Checking The Machine Status
4. Monitoring and Configuring the Printer • For details about status icons, see SmartDeviceMonitor for Client Help. Checking the Machine Status Follow the procedure below to check machine status using SmartDeviceMonitor for Client. Right-click the SmartDeviceMonitor for Client icon, and then click the machine. The machine status appears in the dialog box.
Page 962 Using SmartDeviceMonitor for Client • When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued, enter “https://( machine's IP address or host name)/ ”. Internet Explorer must be installed on your computer. Use the highest version. Internet Explorer 6.0 or higher is recommended.
Page 963: Printer Status Notification By E-Mail
4. Monitoring and Configuring the Printer Printer Status Notification by E-Mail Whenever a paper tray becomes empty or paper is jammed, an e-mail alert is issued to the registered addresses to notify the printer status. For this notification, you can make the e-mail notification settings. Notification timing and e-mail content can be set.
Page 964: Setting The Account For E-Mail Notification
Printer Status Notification by E-Mail Make the following settings: • Items in the Reception column: Make the necessary settings for sending and receiving e-mail. • Items in the SMTP column: Configure the SMTP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the SMTP server. •...
Page 965: Mail Authentication
4. Monitoring and Configuring the Printer • E-mail Notification User Name: Enter the administrator's user name as the mail originator name. • E-mail Notification Password: Enter the password of the mail notification user. Click [OK]. Click [Logout]. Quit Web Image Monitor. •...
Page 966: Auto E-Mail Notification
Printer Status Notification by E-Mail POP before SMTP Authentication Select whether to log on to the POP3 server before sending e-mail. 1. Log on to Web Image Monitor in administrator mode. 2. Click [Configuration] in the menu area, and then click [E-mail] on the [Device Settings] area. 3.
Page 967: On-Demand E-Mail Notification
4. Monitoring and Configuring the Printer • p.117 "Using Web Image Monitor" On-demand E-mail Notification Log on to Web Image Monitor in administrator mode. Click [Configuration] in the menu area, and then click [On-demand E-mail Notification] on the [Device Settings] area. The dialog box for making notification settings appears.
Page 968 Printer Status Notification by E-Mail Item Description From (Referred to as From) Specify a valid mail address. The device information will be sent to the address specified here. • A mail message must be within 1 MB in size. • E-mail may be incomplete if sent immediately after power on. •...
Page 969: Remote Maintenance By Telnet
4. Monitoring and Configuring the Printer Remote Maintenance by telnet • Remote Maintenance should be protected so that access is allowed to administrators only. • The password is the same as the one of Web Image Monitor administrator. When the password is changed using “mshell”, other's change also.
Page 970: 8021X
Remote Maintenance by telnet 8021x Use the "8021x" commands to display IEEE 802.1x related information. View settings msh> 8021x Configuration msh> 8021x "parameter" Parameter Value configured eap {tls|ttls|leap|peap} {chap| You can specify the EAP authentication type. mschap|mschapv2|pap|md5| tls: EAP-TLS (default) tls} ttls: EAP-TTLS leap: LEAP...
Page 971: Access
4. Monitoring and Configuring the Printer Parameter Value configured password "character string" You can specify the login for the Radius server. Usable characters: ASCII 0x20-0x7e (128 bytes). The default is blank. srvcert {on|off} You can set the server certificate. The default is "off". imca {on|off} You can enable or disable the certificate when the intermediate certificate authority is present.
Page 972: Appletalk
Remote Maintenance by telnet msh> access 1 range 192.168.0.10 192.168.0.20 IPv6 configuration msh> access ID range6 “start-address end-address” Example: to specify accessible IPv6 addresses between 2001:DB8::100 and 2001:DB8::200. msh> access 1 range6 2001:DB8::100 2001:DB8::200 IPv6 access mask configuration msh> access ID mask6 “base-address prefixlen” Example: to specify accessible IPv6 addresses to 2001:DB8::/32 msh>...
Page 973: Authfree
4. Monitoring and Configuring the Printer • Timeout value becomes effective. msh> appletalk ptimeout value = 0 • Timeout value becomes ineffective. authfree Use the "authfree" command to view and configure AuthFree parameters. View settings The following command displays the current AuthFree settings: msh>...
Page 974: Bonjour
Remote Maintenance by telnet Current interface priority configuration display msh> autonet priority Interface priority configuration msh> autonet priority “interface_name” • You can give interface's AutoNet parameter priority. • Priority settings are available when multiple interfaces are installed. • wlan can be specified only when the IEEE 802.11 interface is installed. Interface Interface configured ether...
Page 975 4. Monitoring and Configuring the Printer • msh> bonjour lpr [0-99] • msh> bonjour ipp [0-99] You can specify the order of priority for “diprint”, “lpr”, and “ipp”. Smaller numbers indicate higher priority. IP TTL setting msh> bonjour ip ttl [1-255] You can specify the IP TTL (the number of routers a packet can pass through).
Page 976: Devicename
Remote Maintenance by telnet devicename Use the “devicename” command to display and change the printer name. View settings msh> devicename Printer name configuration msh> devicename name “string” • Enter a printer name using up to 31 alphanumeric characters. • Set single names for each printer. Printer name initialization msh>...
Page 977: Dhcp6
4. Monitoring and Configuring the Printer • You can select which interface has DHCP parameter priority. • Priority settings are available when multiple interfaces are installed. DNS server address selection msh> dhcp dnsaddr {dhcp|static} • Specify whether to obtain the DNS server address from the DHCP server or use the address set by a user.
Page 978: Diprint
Remote Maintenance by telnet diprint The direct printing port enables direct printing from a network-connected computer. Use the “diprint” command to change direct printing port settings. View settings The following command displays the current direct printing port settings: msh> diprint Example output: port 9100 timeout=300(sec)
Page 979 4. Monitoring and Configuring the Printer msh> dns “ID” server “server address” The following command displays a configuration using the IP address 192.168.15.16 on a DNS 1 server: msh> dns 1 server 192.168.15.16 • You can register IPv4 DNS Server address. •...
Page 980: Domainname
Remote Maintenance by telnet A records registration msh> dns arecord {dhcp|own} • dhcp: You can specify the method of registering an A record when the dynamic DNS function is enabled and DHCP is used. • own: To register an A record using the printer as the DNS client. The DNS server address and the domain name already designated are used for the registration.
Page 981: Etherauth
4. Monitoring and Configuring the Printer Interface Interface set ether Ethernet interface wlan IEEE 802.11 interface Deleting the Domain Name msh> domainname “interface_name” clear name etherauth Use the "etherauth" command to display or modify the authentication related parameters for Ethernet. View settings msh>...
Page 982: Hostname
Remote Maintenance by telnet Command list display msh> help Display of procedure for using commands msh> help “command_name” hostname Use the “hostname” command to change the printer name. View settings msh> hostname IPv4 configuration msh> hostname “interface_name” “printer_name” • Enter the printer name using up to 63 alphanumeric characters. •...
Page 983: Info
4. Monitoring and Configuring the Printer • wlan can be specified only when the IEEE 802.11 interface is installed. Interface name Interface configured ether Ethernet Interface wlan IEEE 802.11 Interface The following explains how to configure an IPv4 address 192.168.15.16 on Ethernet interface. msh>...
Page 984: Ipp
Remote Maintenance by telnet Printer information display msh> info • p.196 "Getting Printer Information over the Network" Use the “ipp” command to view and configure IPP settings. Viewing settings The following command displays the current IPP settings: msh> ipp IPP timeout configuration Specify how many seconds the computer waits before canceling an interrupted print job.
Page 985: Ipv6
4. Monitoring and Configuring the Printer Viewing settings The following command displays the current IPsec settings: msh> ipsec • For details about displayed contents, see Security Reference. ipv6 Use the “ipv6” command to display and configure IPv6 settings. View settings msh>...
Page 986: Netware
Remote Maintenance by telnet Checking host name when deleting the job msh> lpr chkhost {on|off} • The default is “on”. If “on” is selected, you can delete print jobs only from the IP address of the host that sent the print job. If LPR is disabled, you can also delete print jobs sent from IP addresses other than that of the host.
Page 987: Pathmtu
4. Monitoring and Configuring the Printer msh> netware mode rp NDS context name msh> netware context “character string” SAP interval msh> netware “sap_interval[0-3600]” It can be entered between 0 and 3600 seconds. Setting login mode for file server msh> netware login server Setting login mode for NDS tree msh>...
Page 988: Prnlog
Remote Maintenance by telnet • Depending on the environment, information might not be obtained from the router, and communication will fail. If this happens, select the “pathmtu” to “off”. prnlog Use the “prnlog” command to obtain printer log information. Print logs display msh>...
Page 989 4. Monitoring and Configuring the Printer • Specify the IPv4 address to destination. “0.0.0.0” cannot be specified as destination address. Enabling/disabling specified IPv4 destination msh> route active {host|net} “destination” {on|off} • If you do not specify {host|net}, the host setting is automatically selected. Adding IPv4 Routing Table msh>...
Page 990: Set
Remote Maintenance by telnet Enabling/disabling a specified IPv6 destination msh> route active6 “destination” “prefixlen[1-128]” {on|off} Route initialization msh> route flush • The maximum number of IPv4 routing tables is 16. • The maximum number of IPv6 routing tables is 2. •...
Page 991 4. Monitoring and Configuring the Printer msh> set snmp msh> set ssl msh> set ssl6 msh> set nrs msh> set rfu msh> set rfu6 msh> set ipp msh> set ipp6 msh> set http msh> set http6 msh> set bonjour msh> set bonjour6 msh>...
Page 992 Remote Maintenance by telnet • Disabling IPv6 also disables lpr6, ftp6, rsh6, diprint6, ssl6, ipp6, http6, bonjour6, wsdev6, and sftp6. msh> set ipsec {up|down} msh> set appletalk {up|down} msh> set netware {up|down} msh> set smb {up|down} msh> set lpr {up|down} msh>...
Page 993: Show
4. Monitoring and Configuring the Printer msh> set wsdev {up|down} msh> set wsdev6 {up|down} • If “wsdev” and “wsdev6” are enabled simultaneously, both appear as “up” on the protocol information display, but both use IPv4 for WSD (Device), WSD (Printer) and WSD (Scanner). msh>...
Page 994: Snmp
Remote Maintenance by telnet Working group name settings msh> smb group “work group name” • Set workgroup name using up to 15 characters. Comment settings msh> smb comment “comment” • Set comment using up to 31 characters. Notify print job completion msh>...
Page 995 4. Monitoring and Configuring the Printer IPX address:00000000:000000000000 Access type:read-write Effective Protocol:IPv4/IPv6/IPX • If “-p” is added, you can view settings one by one. • To display the current community, specify its registration number. Display msh> snmp ? Community name configuration msh>...
Page 996 Remote Maintenance by telnet • To change the protocol of access settings, use the following command. However, if you have disabled a protocol with the above command, activating it here has no effect. Access configuration msh> snmp “number” {ipv4|ipv6|ipx} “address” •...
Page 997: Sntp
4. Monitoring and Configuring the Printer SNMP v3 TRAP configuration display msh> snmp v3trap msh> snmp v3trap [1-5] • If a number from 1 to 5 is entered, settings are displayed for that number only. Configuring a sending address for SNMP v3 TRAP msh>...
Page 998: Spoolsw
Remote Maintenance by telnet msh> sntp server “hostname” Deleting NTP server configuration msh> sntp server clear Interval configuration msh> sntp interval “polling_time” • You can specify the interval at which the printer synchronizes with the operator-specified NTP server. The default is 60 minutes. •...
Page 999: Ssdp
4. Monitoring and Configuring the Printer msh> spoolsw lpr {on|off} msh> spoolsw ipp {on|off} msh> spoolsw smb {on|off} msh> spoolsw ftp {on|off} msh> spoolsw sftp {on|off} msh> spoolsw wsprn {on|off} ssdp Use the “ssdp” command to view and configure SSDP settings. View settings msh>...
Page 1000: Status
Remote Maintenance by telnet SSH/SFTP communication login timeout setting msh> ssh logintimeout [0-65535] • The default is 300. Setting an open key for SSH/SFTP msh> ssh genkey {512|768|1024} “character string” • Create an open key for SSH/SFTP communication. • Usable characters are ASCII 0x20-0x7e (32 bytes) other than "0". •...
Page 1001: Web
4. Monitoring and Configuring the Printer Public URL display msh> upnp url Public URL configuration msh> upnp url “string” • Enter the URL string in the character string. Use the “web” command to display and configure parameters on Web Image Monitor. View settings msh>...
Page 1002: Wiconfig
Remote Maintenance by telnet wiconfig Use the “wiconfig” command to make settings for IEEE 802.11. View settings msh> wiconfig View IEEE 802.11 settings msh> wiconfig cardinfo • If IEEE 802.11 is not working correctly, its information is not displayed. Configuration msh>...
Page 1003 4. Monitoring and Configuring the Printer Parameter Value configured key “key value” val [1|2|3|4] You can specify the WEP key when entering in hexadecimal. With a 64-bit WEP, you can use 10 digit hexadecimals. With a 128-bit WEP, you can use 26 digit hexadecimals. Up to four WEP keys can be registered.
Page 1004 Remote Maintenance by telnet Parameter Value configured wpaenc {tkip|ccmp} You can specify WPA encryption key when using WPA encryption. tkip: TKIP ccmp: CCMP (AES) (default) wpaauth {wpapsk|wpa| You can specify the WPA authentication mode when using wpa2psk|wpa2} WPA encryption. wpapsk: WPA-PSK authentication (default) wpa: WPA authentication wpa2psk: WPA2-PSK authentication wpa2: WPA2 authentication...
Page 1005: Wins
4. Monitoring and Configuring the Printer Parameter Value configured username2 “character string” You can specify the phase 2 username for EAP-TTLS/PEAP phase 2 authentication. Usable characters: ASCII 0x20-0x7e (31 bytes). The default is blank. domain “character string” You can specify the login domain name for the Radius server. The characters you can enter are ASCII 0x20-0x7e (31 bytes), but not “@”...
Page 1006 Remote Maintenance by telnet View settings msh> wins • If the IPv4 address obtained from DHCP differs from the WINS IPv4 address, the DHCP address is the valid address. Configuration msh> wins “interface_name” {on|off} • {on} means “active” and {off} means “inactive”. •...
Page 1007: Wsmfp
4. Monitoring and Configuring the Printer wsmfp Use the “wsmfp” command to view and configure WSD (Device), WSD (Printer) and WSD (Scanner) settings. View settings msh> wsmfp Comment settings msh> wsmfp comments “comment” • If you do not specify a comment, current setting is displayed. Location configuration msh>...
Page 1008: Snmp
SNMP SNMP Using the SNMP manager, you can get information about the machine. The SNMP agent operating on UDP and IPX is incorporated into the built-in Ethernet board and optional IEEE 802.11 interface unit of this machine. This machine also supports SNMPv3, which increases user authentication, data encryption, and access control security.
Page 1009: Getting Printer Information Over The Network
4. Monitoring and Configuring the Printer Getting Printer Information over the Network This section explains details of each item displayed in the printer status and information. Current Printer Status This section explains how you can check the machine's status and the items displayed. Depending on the options installed on the machine, some items might not be displayed.
Page 1010 Getting Printer Information over the Network Messages Description Cover Open: Front Cover The front cover is open. Cover Open: Lower Right Cover The lower right cover is open. Cover Open: Right Cover The right cover is open. Current Job Suspended The current job is suspended.

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Ld220f Ld220spf 920spf

Ricoh 920F Operating Instructions Manual

Table of Contents

1 Simple Search

2 Getting Started

3 Adding Paper

4 Adding Toner

5 Entering Text

6 Operating Instructions

7 Remarks

8 Appendix

Table of Contents

2 Copying

3 Copier Features

4 Appendix

Table of Contents

1 Preparing the Machine

2 Printing Documents

3 Printing Stored Documents

4 Printing from Desktopbinder Lite

5 Printer Features

6 Appendix

Table of Contents

1 Sending Scan Files by E-Mail

2 Sending Scan Files to Folders

3 Sending Scan Files Using WSD

4 Saving Scan Files on a Removable Memory Device

5 Delivering Scan Files

6 Scanning Originals with the Network TWAIN Scanner

7 Various Scan Settings

1 Placing Originals

8 Scanner Features

9 Appendix

Quick Links

About This Machine

Chapters

Troubleshooting

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Summary of Contents for Ricoh 920F