Ricoh C23535 Operating Instructions Manual

Table of Contents

Quick Links

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Operating Instructions

About This Machine

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh C23535

Page 1: Operating Instructions
Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.14 “Options” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile (optional), printer, and scanner functions. AQH002S •...
Page 6: Utilizing Stored Documents
Utilizing Stored Documents You can store files scanned by this machine, or files sent from other fax machine or computers, into the machine's hard disk. You can print and fax stored files as required. You can also change print settings and print multiple documents (Doc- ument Server).
Page 7: Paperless Fax Transmission And Reception
Paperless Fax Transmission and Reception You can store received fax messages on the machine's hard disk, instead of print- ing them onto paper. Reception You can store received fax documents in electrical format without printing it onto paper. AQH014S • You can use DeskTopBinder (optional) or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents).
Page 8: Fax Transmission And Reception Through The Internet
Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IPv4 ad- dresses (IP-Fax Transmission).
Page 9: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. AQH017S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •...
Page 10: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/Protecting Documents (Security Functions) You can prevent information leakage by managing the machine and protecting documents. AQH018S • You can protect documents from unauthorized access and stop them from be- ing copied without permission. See Security Reference. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
Page 11: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can monitor machine status and change settings using a computer. AQH019S • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc.
Page 12: Preventing An Unauthorized Copy
Preventing an Unauthorized Copy You can print embedded pattern on paper to prevent them from being copied. AQI001S • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit (op- tional), protected pages are grayed out in the copy, preventing confidential information from being copied.
Page 13: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Utilizing Stored Documents..................iv Paperless Fax Transmission and Reception.............. v Fax Transmission and Reception Through the Internet ..........vi Using the Scanner in a Network Environment ............
Page 14 2. Entering Text Entering Text ......................31 Available Characters ....................31 Keys .........................31 How to Enter Text ....................32 3. Appendix Dos and Don'ts.....................35 Saving Color Copies ....................36 Software and Utilities Included on the CD-ROM ..........37 Viewing the Contents of the CD-ROM ..............38 Printer Drivers for This Printer..................38 TWAIN Driver ......................39 LAN-Fax Driver ......................40...
Page 15: Notice
Notice Warning This device complies with Part 15 and 18 of the FCC Rules and RSS-Gen. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation.
Page 16 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. IEEE 802.11b Interface Unit Type H: This device complies with RSS-210 of Industry Canada. The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding.
Page 17: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.
Page 18: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 19 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative.
Page 20 R CAUTION: • Do not look into the lamp. It can damage your eyes. • When loading paper, take care not to trap or injure your fingers. • Keep your hands clear of the booklet finisher tray when pulling out or push- ing in the finisher's staple unit.
Page 21: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. AQI071S...
Page 22 AQI072S...
Page 23 AQI073S...
Page 24: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 25: Recycled Paper
❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. This function is less of a burden to the environment. For applicable machines, duplex func- tion (one-sided originals→ two-sided copies) can be selected preferentially when the Operation switch or the {Clear Modes} key is pressed, or the machine resets automatically.
Page 26: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute 45 copies/minute ” × 11”K) ” × 11”K) (A4K, 8 (A4K, 8...
Page 27: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. AQI045S Auto Document Feeder (ADF) Internal Tray 1 If you load a stack of originals in the auto Copied, printed paper or fax messages document feeder (ADF), the ADF will au- are delivered here.
Page 28: Options
Getting Started AQH006S Bypass Tray Extender Use when copying onto OHP transparen- Pull this extender out when loading sheets cies, adhesive labels, translucent paper, larger than A4L in the bypass tray. and custom size paper. Lower Right Cover Open this cover when a paper jam occurs. Reference p.17 “Control Panel”...
Page 29 Guide to Components External Options This section provides explanations about external options. AQI068S Internal Tray 2 Booklet Finisher SR3020 If you select this as the output tray, copied Sorts, stacks, staples and punches copies. paper will be delivered here face down. The saddle stitch function can staple the copies in the center and fold them into Exposure glass cover...
Page 30 Getting Started Internal Options This section describes the options that can be installed in the machine. • Fax unit Allows you to use the fax function. • Extra G3 Interface Unit This lets you add a G3 fax line. • PictBridge card This lets you directly print photographs taken with a PictBridge-compatible digital camera.
Page 31: Control Panel
Control Panel Control Panel This illustration shows the control panel of the machine with options fully installed. AQI040S {User Tools/Counter} key {Interrupt} key (copier and scanner mode) • User Tools Press to make interrupt copies during Press to change the default and condi- tions to meet your requirements.
Page 32 Getting Started {Sample Copy} key Function keys Press to make a single set of copies or Press to display the operation screen of prints to check print quality before mak- one of the following functions: copy, doc- ing multiple sets. See “Sample Copy”, ument box, facsimile, printer, or scanner.
Page 33: Display
Display Display The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 34: Simplified Display
Getting Started Simplified Display This section explains the “Simplified Display” and its keys. If you press the {Simplified Display} key, functions screens change to their simpli- fied displays. Simplified displays contain main functions only. Enlarged characters and keys make for easier operation. AQI031S ❖...
Page 35: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, the Authentication Screen appears on the screen. The machine only becomes operable after entering your own login user name and login password.
Page 36: User Code Authentication (Using A Printer Driver)
Getting Started User Code Authentication (Using a Printer Driver) When user authentication is set, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help. Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set.
Page 37: Log Off (Using The Control Panel)
When the Authentication Screen is Displayed Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, or LDAP Authentication is set. Press the {Login/Logout} key. AQI038S Press [Yes]. Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password.
Page 38: Login (Using Web Image Monitor)
Getting Started Login (Using Web Image Monitor) This section explains how to log onto the machine via Web Image Monitor. Click [Login]. Enter a login user name and password, and then click [Login]. Note ❒ For user code authentication, enter a user code in [User Name], and then click [OK].
Page 39: Changing Modes
Changing Modes Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying • During On hook dialing for fax transmission •...
Page 40: System Reset
Getting Started System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called “System Reset”. See “System Settings”, General Settings Guide. You can change the System Reset time. See “Timer Settings”, General Settings Guide.
Page 41: Turning On The Power
Turning On the Power Turning On the Power This section explains how to turn on/off the power. ❖ Operation switch This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.
Page 42: Turning On The Power
Getting Started Turning On the Power Turn on the power as follows: Press the operation switch. The On indicator goes on. AQI039S Note ❒ If the power does not come on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on. Turning Off the Power Turn off the power as follows: Make sure the exposure glass cover or the ADF is in the right position.
Page 43: Turning Off The Main Power
Turning On the Power Turning Off the Main Power Turn off the main power as follows: Important ❒ Do not turn off the main power switch when the On indicator is lit or blink- ing. Doing so may result in damage to the hard disk or memory. ❒...
Page 44: Saving Energy
Getting Started Saving Energy This machine has the following two energy saving functions. ❖ Energy Saver If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode.
Page 45: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.
Page 46: How To Enter Text
Entering Text Note ❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. ❒ You can also use the number keys to enter numbers, regardless of mode. Reference p.33 “Selecting a User Text” How to Enter Text This section explains text entry more specifically.
Page 47 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For details about registering User Texts, see “System Settings”, General Settings Guide. Press [User Text]. Select the User Text you want to use.
Page 48 Entering Text...
Page 49: Appendix
3. Appendix This section describes Dos and Don'ts and copy paper. Dos and Don'ts The following items should be followed during use of this machine. R CAUTION: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Page 50: Saving Color Copies
Appendix ❒ Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind the control panel during printing. This is water vapor from the paper, not a sign of malfunction. ❒ If condensation forms inside the machine as a result of temperature change, the machine may not print properly.
Page 51: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD- Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner/PostScript Drivers and Utilities”, and “Manuals”. PS Driver is stored in “Scanner/PostScript Drivers and Utilities”. In “Manuals”, manuals are stored in PDF format and HTML format.
Page 52: Viewing The Contents Of The Cd-Rom
Appendix Viewing the Contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Printer Printing requires installation of a printer driver for your operating system.
Page 53: Twain Driver
Software and Utilities Included on the CD-ROM The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”. The Adobe PostScript Printer Description (PPD) installer is included on the CD- ROM labeled “Printer Drivers and Utilities”. ❖...
Page 54: Lan-Fax Driver
Appendix ❖ System requirements • Hardware PC/AT-compatible machines that support the following operating system properly Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 •...
Page 55: Desktopbinder Lite
Software and Utilities Included on the CD-ROM DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.
Page 56: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IPv4 address. We recommend that network administrators use this application. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CD- ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\ADMIN\DISK1 Operating system...
Page 57: Desktopbinder-Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1...
Page 58: Installing The Operating Instructions
Appendix Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML-format manuals. Install the manuals you want to read. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0 •...
Page 59: Pdf Manuals
Installing the Operating Instructions PDF Manuals The supplied CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folders on the CD-ROM: • About This Machine PDF MANUAL\US_ENG\INTRO • General Settings Guide PDF MANUAL\US_ENG\USERTOOL •...
Page 60: Opening The Installed Operating Instructions
Appendix Opening the Installed Operating Instructions This section explains how to open installed manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens, and then the manual appears. Opening from the [Start] Menu This section explains how to open a manual from the [Start] menu.
Page 61: Opening From The Cd-Rom
Opening the Installed Operating Instructions Opening from the CD-ROM This section explains how to open a manual from a supplied CD-ROM. Click [Read manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.
Page 62: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: Important ❒ If you use damp or curled paper, a staple clogging or paper jam may occur. ❖...
Page 63 Copy Paper ❖ Paper tray 2 and Paper tray 3,4 (option) Paper type and Metric version Inch version Paper weight capacity A3L, A4KL, A5K, B4 JISL, B5 JISKL, 11" × 17"L, Standard 550 sheets " × 14"L, 8 " × 14"L, 8 "...
Page 64 Appendix ❖ Bypass Tray Paper type and Metric version Inch version Paper ca- weight pacity Standard paper A3L, A4KL, A5KL, A6L, B4 JISL, B5 JISKL, B6 JISL, 100 sheets 12" × 18"L, 11" × 17"L, 8 " × 14"L, 8 "...
Page 65 Copy Paper ❖ Large Capacity Tray Paper type and Metric version Inch version Paper weight capacity ” × 11”K Standard 2000 sheets 60-105g/m (16-28lb.) Note ❒ When you load paper in Paper Tray 1, 2, or 3 (LCT) or on the optional Lower Paper Trays, load it print side up.
Page 66: Unusable Paper
Appendix ❒ If you load paper of the same size in the same orientation in two or more trays, the machine automatically shifts to the other tray - except the bypass tray - when the first tray in use runs out of paper. This function is called “Auto Tray Switching”.
Page 67: Paper Storage
Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or more). •...
Page 68: Index
INDEX Alert indicator Energy Saver Authentication Screen Energy Saver key Auto Document Feeder (ADF) Energy-saving Auto Off ENERGY STAR Program Available Characters Entering Text Enter key (# key) Entry screen Error indicator Bluetooth unit Exposure glass Booklet Finisher SR3020 Exposure glass cover Bridge Unit Extender Bypass Tray...
Page 69 LAN-Fax Driver Sample Copy key Login Scanner Login/Logout key Scanner Accessibility Unit Log Off Sending fax documents via e-mail Lower Paper Trays Simplified Display Lower Right Cover Simplified Display key Low-Power mode Sleep mode SmartDeviceMonitor for Admin SmartDeviceMonitor for Client Software and Utilities Main power Included on the CD-ROM...
Page 70 B222-7787...
Page 71 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
Page 72 Type for C3535/DSc535/LD435c/Aficio MP C3500 Type for C4540/DSc545/LD445c/Aficio MP C4500 Type for C4540g/DSc545g/Aficio MP C4500G EN USA B222-7787...
Page 73 Operating Instructions General Settings Guide Connecting the Machine System Settings Copier / Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 74 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 75 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 76 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 77 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Accessing User Tools ...................3 Changing Default Settings ..................3 Quitting User Tools ....................4 Menu Protect......................4 1. Connecting the Machine Connecting to the Interfaces ................5 Connecting to the Ethernet Interface .................6 Connecting to the USB Interface................8 Connecting to the IEEE 1394 Interface..............9...
Page 78 3. Copier / Document Server Features General Features....................91 Reproduction Ratio....................96 Edit ........................100 Stamp ........................106 Background Numbering ..................106 Preset Stamp ......................107 User Stamp ......................110 Date Stamp ......................111 Page Numbering ....................113 Input/Output .......................116 Adjust Color Image ....................119 Settings for the Document Server..............120 4.
Page 79 Box Settings .......................172 Programming/Changing Personal Boxes ...............172 Deleting Personal Boxes..................175 Programming/Changing Information Boxes ............176 Deleting Information Boxes ..................179 Programming/Changing Transfer Boxes..............180 Deleting Transfer Boxes..................183 Printing the Box List ....................184 5. Printer Features Test Print ......................185 Printing the configuration page ................186 Maintenance .......................188 System ........................189 Host Interface .....................193...
Page 80 E-mail Destination....................236 Registering an E-mail Destination................236 Changing an E-mail Destination................238 Deleting an E-mail Destination................239 Registering Folders ...................240 Using SMB to Connect...................240 Using FTP to Connect....................246 Using NCP to Connect ...................251 Registering Names to a Group .................257 Registering a Group ....................257 Registering Names to a Group................258 Adding a Group to Another Group .................260 Displaying Names Registered in a Group ..............261...
Page 81: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 82: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 83: Accessing User Tools
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.
Page 84: Quitting User Tools
Select the user tool you want to change. Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Reference p.47 “System Settings”...
Page 85: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. AQT002S IEEE 1394 ports (optional) Wireless LAN port (optional)
Page 86: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is on, turn it off. A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 3cm (1.2 inch) (1) from the machine end of the cable.
Page 87 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 88: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface Connect the USB2.0 interface cable to the USB2.0 port. Connect the USB2.0 interface cable to the USB2.0 port. AQS014S Connect the other end to the USB2.0 port on the host computer. Note ❒...
Page 89: Connecting To The Ieee 1394 Interface
Connecting to the Interfaces Connecting to the IEEE 1394 Interface Connect the IEEE 1394 interface cable to the IEEE 1394 interface board. Connect the IEEE 1394 interface cable to the IEEE 1394 port. AQS016S Connect the other end of the cable into the interface connector on the host computer.
Page 90: Connecting To The Ieee 1284 Interface
Connecting the Machine Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. Turn off the main power switch of the host computer. Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Page 91: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting to the Interfaces Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface. Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the con- trol panel of the machine, see "Interface Settings".
Page 92 Connecting the Machine Note ❒ Select [802.11 Ad-hoc Mode] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ You can specify either "WEP" or "WPA" to the Security Method. ❒...
Page 93 Connecting to the Interfaces ❖ When using in adhoc mode / 802.11 ad hoc mode ZGDH600J 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange. 2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode.
Page 94: Network Settings
Connecting the Machine Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice of the system administrator.
Page 95 Network Settings Menu User Tool Setting Requirements Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒...
Page 96 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using the printer or LAN-Fax function with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 97: Settings Required To Use Internet Fax
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 98 Connecting the Machine Menu User Tool Setting Requirements File Transfer E-mail Reception Interval As required File Transfer Max. Reception E-mail Size As required File Transfer E-mail Storage in Server As required File Transfer Program / Change / As required Delete E-mail Message File Transfer Fax E-mail Account Necessary...
Page 99 Network Settings Menu User Tool Setting Requirements Interface Settings/Network IPv4 Gateway Address Necessary Interface Settings/Network DNS Configuration As required Interface Settings/Network Effective Protocol Necessary File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol...
Page 100 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 101: Settings Required To Use E-Mail Function
Network Settings Menu User Tool Setting Requirements File Transfer Program / Change / As required Delete E-mail Message File Transfer Fax E-mail Account Necessary Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active].
Page 102 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network WINS Configuration As required Interface Settings/Network Effective Protocol Necessary Interface Settings/Network Ethernet Speed As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required...
Page 103 Network Settings IEEE 1394 (IPv4 over 1394) This section lists the settings required for sending e-mail with an IEEE 1394 con- nection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Necessary Interface Settings/IEEE 1394 DDNS Configuration...
Page 104 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 105: Settings Required To Use Scan To Folder Function
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 106 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 107 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for sending files with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...
Page 108: Settings Required To Use The Network Delivery Scanner
Connecting the Machine Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with an Ethernet connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 109 Network Settings IEEE 1394 (IPv4 over 1394) This section lists the settings required for delivering data to network with an IEEE 1394 connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Necessary...
Page 110 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address...
Page 111: Settings Required To Use Network Twain Scanner
Network Settings Reference p.59 “Interface Settings” p.69 “File Transfer” Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with an Ethernet connection.
Page 112 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for using network TWAIN Scanner with an IEEE 1394 connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Necessary...
Page 113: Settings Required To Use Document Server
Network Settings Menu User Tool Setting Requirements Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/ Communication Mode Necessary IEEE 802.11b Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Method...
Page 114 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Ethernet Speed As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Note ❒...
Page 115 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...
Page 116: Using Utilities To Make Network Settings
Connecting the Machine Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
Page 117 Network Settings ❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 118 Connecting the Machine ❖ [Network] → [WINS Configuration] → [On] → [Secondary WINS Server] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 119 Network Settings ❖ [Network] → [NW Frame Type] → [Auto Select] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 120 Connecting the Machine ❖ [Network] → [LAN Type] → [Ethernet] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 121 Network Settings ❖ [IEEE 1394] → [IPv4 over 1394] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 122 Connecting the Machine ❖ [IEEE 802.11b] → [Channel] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [IEEE 802.11b] → [Security Method] •...
Page 123 Network Settings ❖ [File Transfer] → [Administrator's E-mail Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 124 Connecting the Machine ❖ [File Transfer] → [Number of Scanner Resends] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting.
Page 125: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector.
Page 126 Connecting the Machine...
Page 127: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User tools (System Settings)". General Features This section describes the user tools in the General Features menu under System Settings.
Page 128 System Settings ❖ Warm-Up Beeper (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. • On • Off ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).
Page 129 General Features ❖ Output: Copier (copier) Specify a tray to which documents are delivered. AQT004S 1. Finisher Upper Tray 2. Finisher Shift Tray 3. Finisher Upper Tray 4. Finisher Shift Tray 5. Finisher Upper Tray 6. Finisher Shift Tray 7. Finisher Booklet Tray 8.
Page 130: Output Tray Settings
System Settings ❖ Output: Printer (printer) Specify a tray to which documents are delivered. The output trays set on the printer driver have priority over the output tray specified below. • Internal Tray 1 • Internal Tray 2 • Finisher Upper Tray •...
Page 131: Tray Paper Settings
Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 132 System Settings ❖ Tray Paper Size: Tray 2-4 Select the size of the paper loaded in the paper tray. The paper guide for the optional LCT is fixed for A4K, 81/2"×11"K size pa- per. Contact your service representative if you need to change the paper size. ❖...
Page 133 Tray Paper Settings ❖ Printer Bypass Paper Size Specify the size of the paper in the bypass tray when printing data from the computer. ❖ The paper sizes you can set for bypass tray are as follows: • Metric version "Auto Detect", "A3L", "A4K", "A4L", "A5K", "A5L", "A6L", "B4JISL", "B5JISK", "B5JISL", "B6JISL", "C5 EnvK", "C6 EnvK", "DL EnvK", ×14L", "8...
Page 134 System Settings ❖ Paper Type: Tray 1-4 Sets the display so you can see what type of paper is loaded in each paper tray. The print functions use this information to automatically select the pa- per tray. • Paper Type •...
Page 135 Tray Paper Settings ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. • Tray to Program •...
Page 136 System Settings Note ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.
Page 137: Timer Settings
Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine auto- matically turns off, in order to conserve energy.
Page 138 System Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 second(s). ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.
Page 139: Interface Settings
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Set- tings. ❖...
Page 140 System Settings ❖ IPv6 Gateway Address Displays the machine’s IPv6 gateway address. ❖ IPv6 Stateless Address Autoconfiguration Specify IPv6 Stateless Address Autoconfiguration. • Active • Inactive ❖ DNS Configuration Make settings for the DNS server. When you select [Specify], enter the DNS Server IPv4 address as "xxx.xxx.xxx.xxx"("x" indicates a number).
Page 141 Interface Settings ❖ Effective Protocol Select the protocol to use in the network. • IPv4: Active / Inactive • IPv6: Active / Inactive • NetWare: Active / Inactive • SMB: Active / Inactive • AppleTalk: Active / Inactive ❖ NCP Delivery Protocol Select the protocol for NCP delivery.
Page 142 System Settings ❖ Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. • Auto Select • 10Mbps Full Duplex • 10Mbps Half Duplex • 100Mbps Full Duplex •...
Page 143: Parallel Interface
Interface Settings ❖ Host Name Specify the host name. Enter the host name using up to 63 characters. ❖ Machine Name Specify the machine name. Enter the machine name using up to 31 characters. Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings.
Page 144: Ieee 1394
System Settings ❖ Signal Control Specifies how error during printing or sending facsimile from the computer is to be dealt with. • Job Acceptance Priority • Printer Priority IEEE 1394 This section describes the user tools in the IEEE 1394 menu under Interface Set- tings.
Page 145 Interface Settings ❖ WINS Configuration Specify the WINS server settings. If [On] is selected, specify the WINS Server IPv4 address as "xxx.xxx.xxx.xxx" ("xxx" indicates a number). If DHCP is in use, specify the scope ID. Enter scope ID using up to 31 characters. •...
Page 146: Ieee 802.11B
System Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. ❖...
Page 147: Print List
Interface Settings ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). • Auto Select • 11Mbps Fixed • 5.5Mbps Fixed • 2Mbps Fixed • 1Mbps Fixed ❖ Restore Factory Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. •...
Page 148 System Settings Press [Print List]. Press the {Start} key. The configuration page is printed. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu.
Page 149: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server.
Page 150 System Settings ❖ Fax RX File Transmission Specify how to deliver fax files received via the different lines. • Setting per Line • Line 1 • Line 2 • Line 3 • E-mail • IP-Fax The lines appear according to the operating environment. •...
Page 151 File Transfer ❖ SMTP Authentication Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password. If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption.
Page 152 System Settings ❖ Reception Protocol Specify Reception Protocol for receiving Internet Fax. • POP3 • IMAP4 • SMTP ❖ POP3 / IMAP4 Settings Specify the POP3/IMAP4 server name for receiving Internet faxes. The specified POP3/IMAP4 server name is used for [POP before SMTP]. •...
Page 153 File Transfer ❖ E-mail Communication Port Specify the port numbers for receiving Internet faxes. The specified POP3 port number is used for [POP before SMTP]. • POP3: 110 • IMAP4: 143 • SMTP: 25 Enter a port number between 1 and 65535 using the number keys, and then press the {q} key.
Page 154 System Settings ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. • Program / Change Press [System Settings]. Press [File Transfer]. Press [TNext].
Page 155 File Transfer ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. • On If you select [On], the specified e-mail address will appear in the "From:" box. If you do not specify the sender’s address, the administrator’s e-mail address will appear in the "From:"...
Page 156: Administrator Tools
System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 157 Administrator Tools ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. •...
Page 158 System Settings Press the name key to be moved. You can select a name using the number keys. Press the name key in the place you want to move it to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
Page 159 Administrator Tools ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
Page 160 System Settings Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. • Title 1 • Title 2 • Title 3 ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage.
Page 161 Administrator Tools ❖ User Authentication Management • User Code Auth. Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints cor- responding to the codes entered using the printer driver.
Page 162 System Settings ❖ Auto Delete File in Document Server Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time. • On: 3 day(s) • Off If you select [On], documents stored subsequently are deleted after the speci- fied period.
Page 163 Administrator Tools ❖ LDAP Search Specify whether or not to use the LDAP server for searching. • On • Off If you select [Off], LDAP server list will not appear on the searching dis- play. ❖ AOF (Always On) Specify whether or not to use Auto Off. •...
Page 164: Program / Change / Delete Ldap Server
System Settings Program / Change / Delete LDAP Server This section explains how to specify the LDAP server settings. To program / change the LDAP server Press [System Settings]. Press [Administrator Tools]. Press [Program / Change / Delete LDAP Server]. Check that [Program / Change] is selected.
Page 165: Programming The Ldap Server
Administrator Tools Programming the LDAP server This section explains how to specify the LDAP server settings. To enter an identification name Press [Change] under "Name". Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. Enter the server’s identification name.
Page 166 System Settings To enter a port number Press [Change] under "Port No.". Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. Enter the port number using the number keys, and then press the {#} key. When SSL is set to [On], the port number automatically changes to "636".
Page 167 Administrator Tools To enter the user name and password Press [TNext]. Press [Change] under "User Name". When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 168 System Settings To set search conditions Press [TNext] twice. Press [Change] for items you want to use as search conditions from the fol- lowing: [Name], [E-mail Address], [Fax Number], [Company Name], and [Depart- ment Name]. You can enter an attribute as a typical search keyword. Using the entered at- tribute, the function searches the LDAP server’s Address Book.
Page 169 Administrator Tools Enter the key display, and then press [OK]. The registered "key display" appears as a keyword for searching LDAP. • Without key display registration • With key display registration The key does not appear on the search screen unless both "Attribute" and "Key Display"...
Page 170 System Settings...
Page 171: Copier / Document Server Features
3. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access Copier / Document Server Features, see "Accessing User Tools (System Settings)". General Features This section describes the user tools in the General Features menu under Copier / Document Server Features.
Page 172 Copier / Document Server Features ❖ Original Photo Type Priority When you select "Text / Photo" or "Photo" in "Original Type Priority", you can change the settings of the selected original type. • Glossy Photo • Printed Photo • Copied Photo ❖...
Page 173 General Features ❖ Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. • Top to Top • Top to Bottom ❖ Max. Copy Quantity The maximum copy quantity can be set between 1 and 999. The default setting is 999 sheets.
Page 174 Copier / Document Server Features ❖ Customize Function: Copier You can assign up to six frequently-used functions to Copy Function keys. • Off • 2 originals → 2 Sided: Top to Top • 2 originals → 2 Sided: Top to Bottom •...
Page 175 General Features • Rotate Sort • Positive/Negative ❖ Customize Function: Document Server Storage You can assign up to six frequently-used functions to Document Server Stor- age keys. • Off • 2 Sided original: Top to Top • 2 Sided original: Top to Bottom •...
Page 176: Reproduction Ratio
Copier / Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Shortcut R/E You can register up to three frequently used Reduce / Enlarge ratios other than the fixed Reduce / Enlarge ratio and have them shown on the initial dis- play.
Page 177 Reproduction Ratio " → 8 • 5 "×8 "×14" (155%) " → 11"×17" (200%) • 5 "×8 • 400% • User R / E Ratio (25-400%) • Off Default: • F1: 73% • F2: 155% • F3: 93% ❖ R / E Ratio Specify the enlargement and reduction ratios that appear if [Reduce / Enlarge] is pressed on the copier screen.
Page 178 Copier / Document Server Features • 11"×15" → 8 "×11" (73%) "×14" → 8 • 8 "×11" (78%) "×13" → 8 • 8 "×11" (85%) • 93% "×14" → 11"×17" (121%) • 8 "×11" → 11"×17" (129%) • 8 " → 8 •...
Page 179 Reproduction Ratio ❖ Ratio for Create Margin You can set a Reduce / Enlarge ratio when registering Create Margin in a short- cut key. Enter a ratio using number keys (in the range of 90 to 99%). The default setting is 93%. Reference p.3 “Accessing User Tools”...
Page 180: Edit
Copier / Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: •...
Page 181 Edit ❖ Back Margin: Top/Bottom Specify top and bottom margins on the back side of copies in Margin Adjust- ment mode. • Top • Bottom Default: • Metric version: T / B: 0mm • Inch version: T / B: 0.0" ❖...
Page 182 Copier / Document Server Features ❖ Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select Front Cover mode. GCST019E • Combine • Do not Combine ❖ Copy Order in Combine You can set the copy order in Combine mode to Left to Right or Top to Bottom.
Page 183 Edit ❖ Image Repeat Separation Line You can select a separation line and color using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks Line color (Full Color): •...
Page 184 Copier / Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B •...
Page 185 Edit ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Sol- id, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks Line color (Full Color): •...
Page 186: Stamp
Copier / Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Default settings are shown in bold type. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp.
Page 187: Preset Stamp
Stamp Preset Stamp This section describes the user tools in the Preset Stamp menu under Stamp. ❖ Stamp Language You can select the language of the message printed in Stamp mode. • English • German • French • Italian • Spanish •...
Page 188 Copier / Document Server Features ❖ Stamp Format Specify how each of stamp is printed. • Stamp Position Specify where to print the stamp. • Top Left • Top Center • Top Right • Center Left • Center • Center Right •...
Page 189 Stamp • Density You can set the pattern used to print the stamp. • Normal The stamp is printed on the image. You cannot check which parts will overlap. • Lighter The image can be seen through the stamp. • Lightest The image appears even clearer than in the Lighter setting.
Page 190: User Stamp
Copier / Document Server Features User Stamp This section describes the user tools in the User Stamp menu under Stamp. ❖ Program/Delete Stamp You can register, change, or delete user stamps. You can register up to four custom stamps with your favorite designs. ❖...
Page 191: Date Stamp
Stamp • Page to Stamp Sets whether to print the stamp on all pages or only the first page. • All Pages • 1st Page Only ❖ Stamp Color:1-4 Sets the color registered in User Stamp color (1 to 4). •...
Page 192 Copier / Document Server Features ❖ Size You can set the Date Stamp size. • Auto • Large • Middle • Small ❖ Superimpose You can have the Date Stamp printed in white when it overlaps black parts of the image. •...
Page 193: Page Numbering
Stamp • Inch version: "Top Left"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Top Center"…T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Top Right"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Left"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Center"…T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Bottom Right"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • Page to Stamp Sets whether to print the stamp on all pages or only the first page. •...
Page 194 Copier / Document Server Features ❖ Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. • Per Original • Per Copy ❖ Stamp Position on Designating Page You can select to print the page number onto slip sheets when using the Des- ignate function set to [Copy] and the Page Numbering function together.
Page 195 Stamp ❖ Stamp Color You can set the selected priority color when printing the date. • Yellow • Red • Cyan • Magenta • Green • Blue • Black ❖ Page Numbering Initial Letter You can select the page numbering initial letter between "P1, P2.../P.1, P.2..." and "S1, S2.../S.1, S.2...".
Page 196: Input/Output
Copier / Document Server Features Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key.
Page 197 Input/Output ❖ Staple Position Specify which Top 2 staples or Bottom shown on the initial display with pri- ority. The optional 1000-sheet finisher, 3000-sheet finisher, or booklet finisher is re- quired to use this function. • Top 1 • Center •...
Page 198 Copier / Document Server Features Reference p.3 “Accessing User Tools” "Orientation-Fixed Paper or Two-Sided Paper", Troubleshooting "Batch mode", Copy/ Document Server Reference "Sort", Copy/ Document Server Reference...
Page 199: Adjust Color Image
Adjust Color Image Adjust Color Image This section describes the user tools in the Adjust Color Image menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Background Density of ADS (Full Color) "The background density is adjusted to skip the texture and copy. You can ad- just the background density up to 5 levels when in Full Color.
Page 200: Settings For The Document Server
Copier / Document Server Features Settings for the Document Server For details, see "System Settings", and "Copier / Document Server Features". ❖ Copier / Document Server Features Heading items Default General Features Customize Function: Document Server Storage 2 Sided Original: Top to Top General Features Customize Function: Document Server Storage...
Page 201: Facsimile Features
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User Tools (System Settings)". General Features This section describes the user tools in the General Features menu under Facsim- ile Features.
Page 202 Facsimile Features Up to three functions can be programmed to Quick Operation keys. Functions that appear dimmed have already been set. ❖ Switch Title Select the title to be shown on the destination list. • Title 1 • Title 2 •...
Page 203 General Features ❖ On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. • 1 minute • 3 minutes • 5 minutes • 10 minutes Reference p.3 “Accessing User Tools”...
Page 204: Scan Settings
Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size".
Page 205: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. ❖ Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make set- tings to limit the size of sent e-mail.
Page 206 Facsimile Features ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
Page 207 Send Settings ❖ Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine’s control panel, Web Image Moni- tor, DeskTopBinder, or LAN-Fax.
Page 208: Reception Settings
Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Fac- simile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. • Manual Reception • Auto Reception ❖ Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently.
Page 209 Reception Settings ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Mon- itor or DeskTopBinder.
Page 210 Facsimile Features Press [On]. Press [Change], and then enter the sending e-mail address to be authorized. If you make a mistake, press [Backspace] or [Clear], and then enter again. Press [OK] twice. ❖ 2 Sided Print Specify whether or not received fax documents are to be printed on both sides of the paper.
Page 211 Reception Settings ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents. • On • Off ❖ Reception File Print Quantity Specify the number of copies to be printed for each fax document received. •...
Page 212 Facsimile Features Select the line type. Select a tray to deliver the received paper onto, and then press [OK]. If you want to specify another line type, repeat from step 5. ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 213 Reception Settings ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in mem- ory and not printed automatically. When a document is received in the Mem- ory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID.
Page 214: Initial Settings
Facsimile Features Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see "Parameter Settings". ❖...
Page 215 Initial Settings ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. Press [Facsimile Features]. Press [Initial Settings]. Press [Program Memory Lock ID]. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
Page 216 Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see "Registering Fax In- formation".
Page 217 Initial Settings ❖ SIP Settings Set the SIP server's IPv4 address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See "Parameter Settings" ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (";", "?", ":", "&", "=", "+", "$", ",", "-", "_", ".", "!", "~", "*", "#", "‘", "(", ")", "%", "/", and "@") for registration of the SIP User Name in SIP Settings.
Page 218 Facsimile Features Press [Change] for "Prefix". Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.
Page 219: Reception File Setting
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or Desk- TopBinder.
Page 220: Reception Report E-Mail
Facsimile Features Press the {User Tools/Counter} key. Note ❒ You can use "Parameter Settings" (switch 10, bit 5) to select whether or not to print stored received documents. See "Parameter Settings". ❒ If [Store] is selected and a destination for notification is specified, notifica- tion of document reception can be sent to the specified e-mail address.
Page 221: Program / Change / Delete Scan Size
Program / Change / Delete Scan Size Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2).
Page 222 Facsimile Features Enter a horizontal size using the number keys. Each time you press [mm] or [inch], the units switch between "mm" and "inch". If you enter a length and press [mm] or [inch], the length is converted automat- ically according to the unit (fractions are rounded off). For example, when you enter {2}, {2}, and {0} in millimeters and change to "inch", the length "8.7 inch"...
Page 223: Deleting A Scan Size
Program / Change / Delete Scan Size Deleting a scan size Delete programmed scan size. Press [Facsimile Features]. Press [Scan Settings]. Press [Program / Change / Delete Scan Size]. Press [Delete], and then select [Program Size 1] or [Program Size 2]. Press [Delete].
Page 224: Registering Fax Information
Facsimile Features Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 225 Registering Fax Information Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register or change. Register the name and facsimile number. Press [Exit]. Press the {User tools/Counter} key. Registering a Fax Header Check that [Fax Header] is selected.
Page 226 Facsimile Features Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own name, and then press [OK]. Registering an Own Fax Number Press [Own Fax Number]. Select line type to program. The display differs depending on the optional units installed on the machine. Enter your own facsimile's number using the number keys, and then press [OK].
Page 227: Changing Fax Information
Registering Fax Information Changing Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, "Registering an Own Fax Number".
Page 228: Forwarding
Facsimile Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒...
Page 229: Programming An End Receiver
Forwarding Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 des- tinations can be specified in a group. Press [Facsimile Features].
Page 230 Facsimile Features Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Press the key on the left of the display to switch the destination between fax number, e-mail address, IP-Fax destination, and folder. Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu.
Page 231: Quitting The Forwarding Function
Forwarding Quitting the forwarding function Press [Facsimile Features]. Press [Reception Settings]. Press [Forwarding]. Press [Off], and then press [OK]. Press the {User Tools/Counter} key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received documents.
Page 232: Parameter Settings
Facsimile Features Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 233 Parameter Settings Switch Bit Item Substitute the reception when the machine 00: Enabled cannot print (because paper is jammed, all uncondi- paper trays have run out of paper, toner is tionally empty, or all paper trays are out of order) (Free) 01: Enabled when Own...
Page 234 Facsimile Features Switch Bit Item 0, 1, 2 Selecting the available paper feed tray. 001: Tray 1 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) Whether or not to select the available paper feed tray. Whether you need to press [Add] after speci- Not neces- Necessary...
Page 235 Parameter Settings Switch Bit Item 5,4,3,2 Reprinting time of stored documents in 0000: memory that could not be printed using 0 minutes LAN-Fax Driver 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 0111: 7 minutes...
Page 236 Facsimile Features Switch Bit Item Detect a dial tone before sending faxes when Not detect Detect using the telephone line (LINE2) (Off) (On) Detect a dial tone before sending faxes when Not detect Detect using the telephone line (LINE3) (Off) (On) Store documents that could not be transmit- ted in memory...
Page 237 Parameter Settings Switch Bit Item 7, 6, 5, Maximum number of redials when sending a 00000000: 4, 3, 2, backup file 1 time(s) 1, 0 00000001: 2 time(s) 00000010: 3 time(s) 11000000: 195 time(s) 11111111: 254 time(s) Whether to stop sending a backup file if the destination folder becomes full while the machine is sending or waiting to send a fax or the backup file...
Page 238: Changing The User Parameters
Facsimile Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter.
Page 239: Special Senders To Treat Differently
Special Senders to Treat Differently Special Senders to Treat Differently By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided •...
Page 240: Authorized Reception
Facsimile Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. •...
Page 241: Reception File Print Quantity
Special Senders to Treat Differently Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents. Note ❒...
Page 242: Memory Lock
Facsimile Features Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confiden- tial documents . If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception.
Page 243: Programming/Changing Special Senders
Special Senders to Treat Differently Programming/Changing Special Senders Program and change Special Senders. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Check [Program / Change] is selected. Select the sender to program or change. Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number.
Page 244 Facsimile Features Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel]. The display returns to that of step Press [OK]. A Special Sender is programmed. To program another sender, repeat the procedure from step Press [Exit].
Page 245: Authorized Rx (Authorized Reception)
Special Senders to Treat Differently Authorized RX (Authorized Reception) Specify when programming a Special Sender. Press [Authorized Reception per Sender]. Press [On] or [Off], and then press [OK]. Reception File Print Qty Specify when programming a Special Sender. Press [RX File Print Quantity per Sender]. Press [Number of Sets].
Page 246: Forwarding
Facsimile Features Forwarding Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maxi- mum of 500 destinations can be specified in a group. Press [Forwarding per Sender].
Page 247: Print 2 Sided
Special Senders to Treat Differently Print 2 Sided Specify when programming a Special Sender. Press [2 Sided Print per Sender]. Press [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for "2 Sided Print"...
Page 248: Programming Initial Set Up Of A Special Sender
Facsimile Features Programming Initial Set Up of a Special Sender Program the "Initial Set Up" of a Special Sender. You can also specify the Bypass Tray Paper Size. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Press [Initial Set Up]. Select the function you want to program.
Page 249 Special Senders to Treat Differently Press [On] or [Off], and then press [OK]. The illustration shows the "Authorized RX" display as an example. To program Bypass Tray Paper Size, press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Regular Size], or [Custom Size]. If you select [Auto Detect], proceed to steps If you select [Regular Size], proceed to steps If you select [Custom Size], proceed to steps...
Page 250 Facsimile Features Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 90 mm (3.6") to 305 mm (12.0"). You cannot enter a size smaller than 90 mm or larger than 305 mm. Each time you press [mm] or [inch], the units switch between "mm"...
Page 251: Deleting A Special Sender
Special Senders to Treat Differently Deleting a Special Sender Use this function to delete "Initial Set Up" of a Special Sender. The Bypass Tray Paper Size can also be deleted. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Press [Delete], and then select the Special Sender you want to delete.
Page 252: Box Settings
Facsimile Features Box Settings The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces.
Page 253 Box Settings Select a box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it and proceed to step Press [Personal Box]. Enter a box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again.
Page 254 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 255: Deleting Personal Boxes
Box Settings Press the {User Tools/Counter} key. Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒...
Page 256: Programming/Changing Information Boxes
Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step Press [Exit].
Page 257 Box Settings Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step . If a password is programmed, enter the password, press [OK], and then proceed to step Press [Information Box].
Page 258 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 259: Deleting Information Boxes
Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannot delete the box. Press [Facsimile Features]. Press [General Features]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].
Page 260: Programming/Changing Transfer Boxes
Facsimile Features Programming/Changing Transfer Boxes This section describes how to set up an Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are re- ceived, and then relayed to a programmed receiver.
Page 261 Box Settings Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again.
Page 262 Facsimile Features Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group.
Page 263: Deleting Transfer Boxes
Box Settings Press the {User Tools/Counter} key. Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒...
Page 264: Printing The Box List
Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Delete]. To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step Press [Exit].
Page 265: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools (System Settings)". Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures.
Page 266: Printing The Configuration Page
Printer Features Printing the configuration page Press [Printer Features]. Press [Configuration Page] on the [List / Test Print]. The configuration page is printed. Press the {User Tools/Counter} key. Interpreting the configuration page ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. •...
Page 267 Test Print • Connection Equipment Displays the installed optional equipments. ❖ Paper Input Displays settings made under Tray Paper Settings menu. ❖ System Displays settings made under the System menu. ❖ PCL Menu Displays settings made under PCL Menu. ❖ PS Menu Displays settings made under PS Menu.
Page 268: Maintenance
Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. Default settings are shown in bold type. ❖ List / Test Print Lock You can lock the [List / Test Print] menu. • On •...
Page 269: System
System System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 270 Printer Features ❖ Initial Print Job List You can set the desired type of print job list that appears on the screen when you press [Print Jobs]. • Complete List Displays the list of print jobs stored in the machine. •...
Page 271 System ❖ Printer Language Specify the printer language. • Auto • PCL • PS • PDF This menu appears only when the PostScript 3 unit is installed. ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4, LT) feature. •...
Page 272 Printer Features ❖ Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. • PCL • PS • PDF This menu appears only when the PostScript 3 unit is installed. ❖ Tray Switching You can set to switch the paper tray.
Page 273: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.
Page 274: Pcl Menu
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. • Portrait • Landscape ❖ Form Lines You can set the number of lines per page. The number of lines can be specified from 5 to 128 by increments of one.
Page 275 PCL Menu ❖ Symbol Set Specify the character set of the selected font. The available options are as fol- lows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 ❖...
Page 276: Ps Menu
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. •...
Page 277: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
Page 278 Printer Features ❖ Color Profile You can set the color profile. • Auto • Presentation • Solid Color • Photographic • User Setting Reference p.3 “Accessing User Tools”...
Page 279: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools (System Settings)". General Settings This section describes the user tools in the General Settings menu under Scanner Features.
Page 280 Scanner Features ❖ Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. • E-mail Address • Folder ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal.
Page 281: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. ❖ A.C.S. Sensitivity Level Sets the sensitivity level for judging color/black and white for scanning orig- inals when [Scan Type] is set to [Auto Color Select].
Page 282 Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Continuous Wait • Set Wait Time: 60 sec. This setting is valid if [SADF] is specified for [Original Feed Type] when scan- ning.
Page 283: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. •...
Page 284 Scanner Features ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. •...
Page 285: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see "Accessing User Tools (System Settings)". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 286 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
Page 287 Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management.
Page 288: Managing Names In The Address Book
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. For details about using Web Image Monitor, see the Web Im- age Monitor Help.
Page 289: Sending Scanned Files To A Shared Folder Directly
Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol.
Page 290: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Registering Names This section describes how to register names.
Page 291 Registering Names Press the key for the classification you want to use under Select Title. The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.
Page 292: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the registered name you want to change. Press the name key, or enter the registered number using the number keys.
Page 293: Deleting A Registered Name
Registering Names Deleting a Registered Name This section describes how to delete a name. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name you want to delete. Press the name key, or enter the registered number using the number keys. Press [Yes].
Page 294: Authentication Information
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 295: Registering A User Code
Authentication Information Registering a User Code This section describes how to register a user code. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered num- ber using the number key.
Page 296: Changing A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Select the functions to be used with the user code from Available Functions. Press [OK]. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒ To register the name, see Registering Names". Reference p.210 “Registering Names”...
Page 297 Authentication Information Select the user whose user code you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination. Press [Auth.
Page 298: Deleting A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete].
Page 299: Displaying The Counter For Each User
Authentication Information Press the {User Tools/Counter} key. Note ❒ To delete a name from the Address Book entirely, see "Deleting a Registered Name". Reference p.213 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Press [System Settings].
Page 300 Registering Addresses and Users for Facsimile/Scanner Functions Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Print Counter List] under Per User.
Page 301: Printing The Counter For All Users
Authentication Information Printing the Counter for All Users This section describes how to print the counter for all users. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Press [Print Counter List] under All Users. Enter the user code, and then press {q} if the user code is registered.
Page 302: Clearing The Number Of Prints
Registering Addresses and Users for Facsimile/Scanner Functions Clearing the Number of Prints This section describes how to clear the counter. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Select the user code to clear. To clear the number of prints made under a user code, select the user code from the left side of the display.
Page 303: Fax Destination
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register "Name" and "Key Display" for the fax destination.
Page 304 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" be- fore it at the top of the sheet.
Page 305 Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to register. Press the name key, or enter the registered number using the number keys.
Page 306 Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Note ❒ When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". ❒ To register the name, see "Registering Names". Reference p.210 “Registering Names”...
Page 307 Fax Destination Press [OK]. Note ❒ To change the name, key display and title, see "Changing a Registered Name". Reference p.212 “Changing a Registered Name” p.227 “To change the fax number” p.227 “To change the line” p.228 “To change the SUB Code” p.228 “To change the SEP Code”...
Page 308 Registering Addresses and Users for Facsimile/Scanner Functions To change the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under TX SUB Code. Enter the new SUB Code, and then press [OK]. To change the password, press [Change] under Password (SID). Enter the new password, and then press [OK].
Page 309 Fax Destination To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Change] under Label Insertion. Press [On]. Press [Change] under Line 2.
Page 310 Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book Management]. Press [Delete]. Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 311: Ip-Fax Destination
Fax Destination IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒ For details about sending an IP-Fax, "Sending by IP-Fax", Facsimile Reference. Reference "Sending by IP-Fax", Facsimile Reference Registering an IP-Fax Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management].
Page 312 Registering Addresses and Users for Facsimile/Scanner Functions Enter the IP-Fax destination. Press [OK] twice. Note ❒ To register the name, see Registering Names". Reference p.210 “Registering Names” p.215 “Registering a User Code” p.257 “Registering Names to a Group” "Entering Text", About This Machine Changing a Registered IP-Fax Destination Press [System Settings].
Page 313 Fax Destination Press [Change] under "Fax Destination". Enter the new destination, and then press [OK]. Press [OK]. Press [OK]. Note ❒ To change the name, key display and title, see "Changing a Registered Name". Reference p.212 “Changing a Registered Name” "Entering Text", About This Machine Using the IP–Fax Destination as the sender Press [Protection].
Page 314 Registering Addresses and Users for Facsimile/Scanner Functions To program the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under TX SUB Code. Enter the SUB Code, and then press [OK]. To enter a password, press [Change] under Password (SID). Enter a password using the number keys, and then press [OK].
Page 315 Fax Destination Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. Press [System Settings].
Page 316: E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "Name" and "Key Dis- play"...
Page 317 E-mail Destination Press [Change]. Enter the e-mail address. Press [OK]. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If you want to use Internet fax, specify whether or not to use " Send via SMTP Server". Press [OK]. Note ❒...
Page 318: Changing An E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Changing an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 319: Deleting An E-Mail Destination
E-mail Destination Using the e-mail address as the sender Press [Protection]. Press [Sender] under [Use Name as]. Deleting an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.
Page 320: Registering Folders
Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
Page 321 Registering Folders Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. Press [Auth. Info], and then press [Next]. Press [Specify Other Auth.
Page 322 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Note ❒ To register the name, see Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 323 Registering Folders To locate the SMB folder using Browse Network Press [Browse Network]. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. Select a client computer. Shared folders under it appear. You can press [Up One Level] to switch between levels.
Page 324 Registering Addresses and Users for Facsimile/Scanner Functions Changing an SMB Folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 325 Registering Folders To change the protocol Press [FTP] or [NCP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again. Reference p.246 “Registering an FTP Folder” Deleting an SMB registered folder [System Settings].
Page 326: Using Ftp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press [OK]. Press [Exit]. Note ❒ To delete the name, key display, and title, see "Deleting a Registered Name". Reference p.213 “Deleting a Registered Name”...
Page 327 Registering Folders Press [Auth. Info], and then press [Next]. Press [Specify Other Auth. Info] on the right side of Folder Authentication. Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK].
Page 328 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Note ❒ To register the name, see Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 329 Registering Folders Check that [Program / Change] is selected. Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 330 Registering Addresses and Users for Facsimile/Scanner Functions Changing items under FTP Press [Change] under Port No. Enter the new port number, and then press {q}. Press [Change] under Server Name. Enter the new server name, and then press [OK]. Press [Change] under "Path". Enter the new path, and then press [OK].
Page 331: Using Ncp To Connect
Registering Folders Press [Exit]. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.213 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Connect" ❒...
Page 332 Registering Addresses and Users for Facsimile/Scanner Functions Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [Folder]. Press [NCP].
Page 333 Registering Folders To locate the NCP folder manually Press [Change] under Path. Enter the path where the folder is located. [OK]. Press [Connection Test] to check the path is set correctly. Press [Exit]. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume"...
Page 334 Registering Addresses and Users for Facsimile/Scanner Functions Changing an NCP registered folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys.
Page 335 Registering Folders To change the protocol Press [SMB], or [FTP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again. Reference p.240 “Registering an SMB Folder” p.246 “Registering an FTP Folder” Deleting an NCP Folder Press [System Settings].
Page 336 Registering Addresses and Users for Facsimile/Scanner Functions [Exit]. Note ❒ To delete a name entirely, see Deleting a Registered Name". Reference p.213 “Deleting a Registered Name”...
Page 337: Registering Names To A Group
Registering Names to a Group Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒...
Page 338: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under Group Name. Enter the group name, and then press [OK]. The Key Display name is set automatically. Press the title key under Select Title, if necessary. The keys you can select are as follows: •...
Page 339 Registering Names to a Group Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 340: Adding A Group To Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Select the group that you want to put into another group.
Page 341: Displaying Names Registered In A Group
Registering Names to a Group Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. Press [OK]. Displaying Names Registered in a Group You can check the names or groups registered in each group. Press [System Settings].
Page 342: Removing A Name From A Group
Registering Addresses and Users for Facsimile/Scanner Functions Select the group where the members you want to check is registered. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination. Press [Programmed User/Group]. All the names registered will be displayed. Press [OK].
Page 343: Deleting A Group Within Another Group
Registering Names to a Group Select the group from which you want to remove the name. The group key that you have selected becomes highlighted, and the name is added to it. Press [OK]. Deleting a Group Within Another Group Press [System Settings].
Page 344 Registering Addresses and Users for Facsimile/Scanner Functions Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 345: Changing A Group Name
Registering Names to a Group Changing a Group Name Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 346: Deleting A Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press [Yes]. Press a group key you want to delete. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 347: Registering A Protection Code
Registering a Protection Code Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 348 Registering Addresses and Users for Facsimile/Scanner Functions Press [Protection]. Press [Destination] or [Sender] under Use Name as. Both [Destination] and [Sender] can be selected at the same time. Press [Change] under Protection Code. Enter a protection code using the number keys, and then press {q}. Press [OK].
Page 349: Registering A Protection Code To A Group User
Registering a Protection Code Registering a Protection Code to a Group User Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to register or enter the registered number us- ing the number keys.
Page 350: Registering Smtp And Ldap Authentication
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand.
Page 351 Registering SMTP and LDAP Authentication Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. [OK].
Page 352: Ldap Authentication
Registering Addresses and Users for Facsimile/Scanner Functions LDAP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. For details, see "LDAP Server Settings", Network Guide.
Page 353 Registering SMTP and LDAP Authentication Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].
Page 354 Registering Addresses and Users for Facsimile/Scanner Functions...
Page 355: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For details on how to access respective settings, see "Accessing User Tools (System Settings)". Maintenance This section describes the user tools in Maintenance. [Maintenance] allows color drift and gradient correction.
Page 356: Changing The Display Language
Other User Tools Changing the Display Language You can change the language used on the display. English is set as default. Press [Español]. The language is changed to Spanish. Press [Salir]. The menu appears in Spanish. Reference p.3 “Accessing User Tools”...
Page 357: Inquiry
Inquiry Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order • Toner •...
Page 358 Other User Tools Press the {Start} key. Inquiry information prints out. Press [Exit] twice. Reference p.3 “Accessing User Tools”...
Page 359: Counter
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. Press [Counter]. To print a counter list, press [Print Counter List]. Press the {Start} key. A counter list prints out. Reference p.3 “Accessing User Tools”...
Page 360 Other User Tools...
Page 361: Appendix
9. Appendix Specifications for the Main Unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖ Development: Dry two-component magnetic brush development system ❖ Fusing: Oilless belt fusing ❖...
Page 362 Appendix ❖ Copy paper size: • Trays: A3L-A5K, 11"×17"L-7 "×10 "L • Bypass:A3L-A6L, 11"×17"L-7 "×10 "L • Bypass (custom size): Vertical: 90.0-305.0mm, 3.55"-12.00" Horizontal: 148.0-600.0mm, 5.83"-23.62" • Duplex: A3L-A5K, 11"×17"L-10 "L • LCT: A4K, 8 "×11"K ❖ Paper weight: • Paper Tray: 60-216g/m , 16-57lb.
Page 363 Specifications for the Main Unit ❖ Reproduction ratio: Preset reproduction ratios: • Enlargement Metric version Inch version 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% • Full size Metric version Inch version 100% 100% • Reduction Metric version Inch version Zoom: From 25 to 400% in increments of 1% ❖...
Page 364 Appendix ❖ Power consumption: Main unit only Complete system Warm-up about 1.44 kW about 1.44 kW Stand-by about 250W about 280 kW During printing about 1.2 kW about 1.3 kW Maximum about 1.44 kW about 1.44 kW The complete system consists of the main unit, booklet finisher, large capacity tray, file format converter, IEEE 802.11b (wireless LAN) interface unit, and USB Host interface unit.
Page 365 Specifications for the Main Unit • Complete system Type 1 Type 2 Stand-by less than 33 dB(A) less than 33 dB(A) Copying less than 61 dB(A) less than 61 dB(A) • Sound power level and sound pressure level are actual values mea- sured in accordance with ISO 7779.
Page 366: Specifications For Options
Appendix Specifications for Options ❖ Exposure Glass Cover Lower this over originals for copying. ❖ Auto Document Feeder Lower this over originals for copying. • Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Originals mode, Auto detect (A4, 8 "×11") •...
Page 367 Specifications for Options Staple: • 2-9 sheets: 100 sets (A4K, 8 "×11"K) (80g/m , 20lb.) • 10-50 sheets:100–20 sets (A4K, 8 "×11"K) (80g/m , 20lb.) • 2-9 sheets: 100 sets (A4L, B5JISKL, 8 "×11"L) (80g/m , 20lb.) • 10-50 sheets: 50-10 sets (A4L, B5JISKL, 8 "×11"L) (80g/m , 20lb.) •...
Page 368 Appendix Finisher Shift Tray: • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, B6JISL, A6L, 12"×18"L, 11"×17"L, 8 "×14"L, 8 "×11"KL, 8 "×5 "L • Paper weight: 52-256g/m , 14–68lb. • Stack capacity: No Staple: • 3,000 sheets: A4K, 8 "×11"K (80g/m , 20lb.) •...
Page 369 Specifications for Options • Weight: Approx. 54kg, 119lb. ❖ Booklet Finisher Finisher Upper Tray: • Paper siez: A3L, B4JISL, A4KL, B5JISKL, A5KL, B6JISL, A6L, 12"×18"L, 11"×17"L, 8 "×14"L, 8 "×11"KL, 8 "×5 "L • Paper weight: 52-163g/m , 14-43lb. • Stack capacity: •...
Page 370 Appendix • Staple capacity: Without Mixed Size: • 50 sheets: A4KL, B5JISKL, 8 "×11"KL (80g/m , 20lb.) • 30 sheets: A3L B4JISL, 12"×18"L, 11"×17"L, 8 "×14"L (80g/m , 20lb.) With Mixed Size: • 30 sheets (A3L / A4K, B4JISL / B5JISK, 11"×17"L / 8 "×11"K) (80g/m , 20lb.)
Page 371 Specifications for Options ❖ Punch Kit (3000-sheet Finisher / Booklet Finisher) • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11"×17"L, 8 "×14"L, "×11"KL, 8 "×5 "KL • Paper weight: 52-163g/m , 14-43.4lb. • Weight: Approx. 2kg, 4.4lb. ❖ 2 Tray Paper Unit •...
Page 372: Information About Installed Software
Appendix Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 373 Information about Installed Software All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 374: Sablotron
Appendix • This product includes software developed by Adam Glass and Charles Hannum. • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. •...
Page 375: Jpeg Library
Information about Installed Software d) The source code of the modified code of the Sablotron 0.82 is available at: ht- tp://support-download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY •...
Page 376: Md4
Appendix CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON- SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS...
Page 377: Samba(Ver 3.0.4)
Information about Installed Software These notices must be retained in any copies of any part of this documentation and/or software. Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software;...
Page 378: Open Ssl
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 379 Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 380 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 381 Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 382 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 383: Open Ssh
Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 384 Appendix - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed - MD5 is now external, in the OpenSSL library - RC4 support has been replaced with ARC4 support from OpenSSL...
Page 385 Information about Installed Software IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 386 Appendix 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 387 Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 388: Open Ldap
Appendix THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE- MENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 389 Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 390: Index
INDEX Bidirectional Communication Bidirectional SCSI print 1 Sided to 2 Sided Auto Margin: TtoB Blank Page Print 1 Sided to 2 Sided Auto Margin: TtoT Box Setting 2 Sided Print Box Setting: Print List 4 Color Graphic Mode Box Settings Bypass Tray Setting Priority About Address Book Accessing User Tools...
Page 391 Copier / Document Server Features / Displaying the Counter for Each User General Features Display Panel Copier / Document Server Features / Display/Print Counter Input/Output Divide & Send E-mail Copier / Document Server Features / DNS Configuration Reproduction Ratio Document Server Copier / Document Server Features / Domain Name Stamp...
Page 392 Font Pitch Font Source Job End Call Format (Date Stamp) Job Separation Form Lines Forwarding Forwarding Mark Front Cover Copy in Combine Key Counter Management Front Margin: Left / Right key Repeat Front Margin: Top / Bottom Function Priority Function Reset Timer LAN Type LDAP Authentication LDAP Search...
Page 393 Output: Document Server Printing the Counter for All User Output: Facsimile Printing the Counter for Each User Output: Printer Print List Output tray settings Print Priority Print Reception Time Print Scanner Journal Program / Change Administrator Page Numbering Program / Change / Delete E-mail Page Numbering in Combine Message (Page Numbering)
Page 394 Registering a Protection Code to a Group Settings Required to Use E-mail Function / User Ethernet Registering a Protection Code to a Single Settings Required to Use E-mail Function / User IEEE 1394 (IPv4 over 1394) Settings Required to Use E-mail Function / Registering a User Code IEEE 802.11b (wireless LAN) Registering Fax Information...
Page 395 SIP Settings Size (Background Numbering) Test Print / Printer Features Size (Date Stamp) Timer Settings / System Settings Size (Page Numbering) To enter an identification name Slip Sheet Tray To enter a port number SMB Computer Name To enter a server name SMB Work Group To enter the search base SMTP Authentication...
Page 396 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 397 Type for C3535/DSc535/LD435c/Aficio MP C3500 Type for C4540/DSc545/LD445c/Aficio MP C4500 Type for C4540g/DSc545g/Aficio MP C4500G EN USA B222-7857...
Page 399 Operating Instructions Troubleshooting When the Machine Does Not Operate As wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding paper, Toner and Staples Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference.
Page 400 Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. PictBridge is a trademark. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 401 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 402 ❖ Other manuals • Information • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒...
Page 403 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................2 1. When the Machine Does Not Operate As wanted Indicators........................3 Panel Tone......................4 Checking Machine Status and Settings...............5 When an Indicator to the Right of a Function Key is Lit ........8 When You Have Problems Operating the Machine..........9 When a Job is Not Performed................14 2.
Page 404 When You Cannot Print..................54 Other Printing Problems ..................57 When PictBridge Printing Does Not Work............63 5. Troubleshooting When Using the Scanner Function When Scanning is Not Done as Expected ............65 When You Cannot Send Scanned Files .............66 When Stored Files Cannot be Accessed ..............66 When You Cannot Browse the Network to Send a Scan file ........
Page 405 7. Clearing Misfeeds Removing Jammed Paper .................103 Locating Jammed Paper ..................104 Removing Jammed Paper..................105 Removing Jammed Staples ................111 SR790 ........................111 Finisher SR3030 and Booklet Finisher SR3020.............112 Booklet Finisher SR3020 (Saddle Stitch)...............113 Removing Punch Waste ..................114 Finisher SR3030 and Booklet Finisher SR3020.............114 8.
Page 407: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 408: Names Of Major Options
Names of Major Options Major options of this machine are referred to as follows in this manual: • Auto Document Feeder → ADF • Booklet Finisher SR3020 → Booklet Finisher SR3020 • Finisher SR3030 → Finisher SR3030 • Finisher SR790 → SR790...
Page 409: Indicators
1. When the Machine Does Not Operate As wanted This chapter explains basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section explains Indicators displayed when the machine requires the user to remove misfed paper, add paper, or other perform other procedures. x: Misfeed indicator Appears when a misfeed occurs.
Page 410: Panel Tone
When the Machine Does Not Operate As wanted Panel Tone The following table explains the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine condi- tions. Beep pattern Meaning Cause Two long beeps.
Page 411: Checking Machine Status And Settings
Checking Machine Status and Settings Checking Machine Status and Settings You can check the machine's system status. ❖ Maintenance Info You can check the following items under [Maintenance Info]: • [Remaining Toner] Displays the amount of remaining toner. • [No Staples] Displays whether there are staples remaining or not.
Page 412 When the Machine Does Not Operate As wanted ❖ Machine Address Info You can check the following items under [Machine Address Info]: • [Fax No.] Displays the machine's fax number. • [H.323 Own Fax No.] Displays the machine's alias telephone number. •...
Page 413 Checking Machine Status and Settings On the control panel, press [System Status] on the control panel. Press each tab and check the contents. After checking the information, press [Exit]. The previous screen returns. Note ❒ [No Staples], [Punch Receptacle Full], [Output Tray Full], [Original Misfeed], [Paper Misfeed], and [Cover Open] appear only when these errors occur.
Page 414: When An Indicator To The Right Of A Function Key Is Lit
When the Machine Does Not Operate As wanted When an Indicator to the Right of a Function Key is Lit When an indicator to the right of a function key lights up, press the correspond- ing function key. Then, follow the instructions displayed on the control panel. AQE037S If an error occurs in the function you are using, check the message that appears on the control panel, and then refer to “When a Message is Displayed”...
Page 415: When You Have Problems Operating The Machine
When You Have Problems Operating the Machine When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Important ❒ Check the contact address and Serial No. of Machine shown in the call service message (L), and then contact your service representative.
Page 416 When the Machine Does Not Operate As wanted Problem Cause Solution The scanned originals ex- • Press [Store File] to store pages that “ Memory is full. ceed the number of have been scanned. Delete unneces- Do you want to sheets/pages that can be sary files with [Delete File].
Page 417 When You Have Problems Operating the Machine Problem Cause Solution Misfeeds occur frequently. The tray's side fences • Remove the paper. See p.103 “Re- may not be locked. moving Jammed Paper”. • Check the side fences are locked. See p.83 “Changing the Paper Size”. Misfeeds occur frequently.
Page 418: Document Server
When the Machine Does Not Operate As wanted ❖ Document Server Problem Cause Solution The number of scanned To store scanned pages as a file, press “ Exceeded max. pages exceeds the capaci- [Store File]. Scanned data is stored as a number of pages ty per file of the Docu- file in the Document Server.
Page 419 When You Have Problems Operating the Machine Problem Cause Solution You want to check print You can print a single Check print quality by printing out only the first set using the {Sample quality before making a copy without specifying large print run.
Page 420: When A Job Is Not Performed
When the Machine Does Not Operate As wanted When a Job is Not Performed If you cannot execute a function, it may be that the machine is being held up by another function. If you cannot execute a function, terminate any other functions currently active, and then try executing the function again.
Page 421 When a Job is Not Performed Mode after you select Copy Facsimile Printer Mode before you select × × × Operations for Copying → → → × Stapling → → × Sort × × × × × × × × Operations for Copying ×...
Page 422 When the Machine Does Not Operate As wanted Mode after you select Copy Facsimile Printer Mode before you select → Memory Transmission × × × × × × × × × × × × → Immediate Transmission Memory Re- ception ×...
Page 423 When a Job is Not Performed Mode after you select Copy Facsimile Printer Mode before you select × × × × × × × × × × × × × × Scanning TWAIN × × × Operations for Docu- ment Server ×...
Page 424 When the Machine Does Not Operate As wanted Simultaneous operations are only possible after the preceding job documents are all scanned and [New Job] key appears. You can scan a document after the preceding job documents are all scanned. Operation is possible when extra lines are added. During stapling, printing automatically starts after the current job.
Page 425: Troubleshooting When Using The Copy Function
2. Troubleshooting When Using the Copy Function This chapter explains likely causes of and possible solutions for copier function problems. When a Message Appears This section explains the machine's main messages. If other messages appear, follow the instructions they contain. Important ❒...
Page 426 Troubleshooting When Using the Copy Function Message Cause Solution The Punch function can- The following paper sizes are available Cannot punch this not be used with paper for Punch mode: paper size. size selected. • 2 holes: A3L, B4L, A4KL, B5KL, A5KL, 11”×17”L, Legal(8 ”×14”)L, ”×14”L, Letter(8...
Page 427 When a Message Appears Message Cause Solution The scanned originals Press [Exit], and then store again with File being stored have too many pages to an appropriate number of pages. exceeded max. store as one document. number of pages per file. Copying will be stopped.
Page 428 Troubleshooting When Using the Copy Function Message Cause Solution The destination list is be- Wait until the message disappears. Do Please wait. ing updated from the not switch off the power while this network using SmartDe- message is displayed. viceMonitor for Admin. Depending on the num- ber of destinations to be updated, there may be...
Page 429: When You Cannot Make Clear Copies
When You Cannot Make Clear Copies When You Cannot Make Clear Copies This section explains likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too high. Adjust the image density. See “Adjust- ing Copy Image Density”, Copy/Docu- ment Server Reference.
Page 430 Troubleshooting When Using the Copy Function Problem Cause Solution Images appear only par- The paper is damp. Use paper that has been stored in the tially colored. recommended temperature and hu- midity condition. See “Copy Paper”, About This Machine. Colored lines appear. The exposure glass or Clean them.
Page 431: When You Cannot Make Copies As Wanted
When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section explains likely causes of and possible solutions for unclear copies. ❖ Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets Load paper only as high as the upper loaded exceeds the capac- limit markings on the side fence of the ity of the machine.
Page 432 Troubleshooting When Using the Copy Function Problem Cause Solution Copies are not stapled. The number of copies ex- Check the stapler capacity. See “Sup- ceeds the capacity of the plementary Informations”, Copy/Doc- stapler. ument Server Reference. Copies are not stapled. Copy paper is curled.
Page 433 When You Cannot Make Copies As Wanted Problem Cause Solution In Margin Adjustment You set a wide erased Set a narrower margin with User Tools. mode, parts of the origi- margin. You can set the width between 0 - 30 nal image are not copied.
Page 434 Troubleshooting When Using the Copy Function ❖ Duplex Problem Cause Solution Cannot print in duplex You have loaded paper Remove paper loaded on the bypass mode. on the bypass tray. tray. Load paper in another tray. Cannot print in duplex You have loaded paper Change the paper.
Page 435: When Memory Is Full
When You Cannot Make Copies As Wanted When Memory is Full This section explains likely causes of and possible solutions for problems related to full memory. Message Cause Solution The scanned originals ex- Press [Print] to copy scanned originals Memory is full. ceeds the number of pag- and cancel the scanning data.
Page 436 Troubleshooting When Using the Copy Function...
Page 437: Troubleshooting When Using The Facsimile Function
3. Troubleshooting When Using the Facsimile Function This chapter explains likely causes of and possible solutions for facsimile func- tion problems. Adjusting the Volume The following describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. ❖...
Page 438 Troubleshooting When Using the Facsimile Function Check that [General Settings] screen appears. Press [Adjust Sound Volume]. Press [Lower] or [Louder] to adjust the volume, and then press [OK]. Press the {User Tools / Counter} key. The standby display appears. Note ❒...
Page 439: When A Message Appears
When a Message Appears When a Message Appears This section explains the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution Original jammed during Place originals that have not been Put original Memory Transmission. scanned on the exposure glass or ADF back, check it again.
Page 440 Troubleshooting When Using the Facsimile Function Message Cause Solution The destination list is Wait until the message disappears. Do Updating the des- being updated from the not switch off the power while this tination list... network using SmartDe- message is displayed. Please wait.
Page 441 When a Message Appears Message Cause Solution A network error has oc- Try the operation once more. If the mes- Exceeded time curred and connection sage is still shown, the network may be limit for LDAP has failed. crowded. Check the information of server search.
Page 442 Troubleshooting When Using the Facsimile Function Message Cause Solution The alias telephone num- • Check the alias telephone number is Check whether ber you entered is al- correctly programmed using the there are any ready registered on the Web Image Monitor. See the Web network problems.
Page 443 When a Message Appears Message Cause Solution E-mail transmission was • Check that the machine e-mail ad- Check whether refused by SMTP authen- dress is correctly programmed from there are any tication, POP before File Transfer under System Settings. network problems. SMTP authentication or See “File Transfer”, General Settings 14-09...
Page 444 Troubleshooting When Using the Facsimile Function Message Cause Solution No machine e-mail ad- • Check that the machine e-mail ad- Check whether dress is programmed. dress is correctly programmed us- there are any ing File Transfer under System network problems. Settings.
Page 445 When a Message Appears Note ❒ If the “ ” message ap- Check whether there are any network problems. pears, the machine is not correctly connected to the network or the settings of the machine are not correct. If you do not need to connect to a network, you can specify the setting so this message is not displayed, and then the {Facsim- ile} key no longer lights.
Page 446: When You Cannot Send Or Receive Fax Messages As Wanted
Troubleshooting When Using the Facsimile Function When You Cannot Send or Receive Fax Messages as Wanted This section explains likely causes of and possible solutions for transmission and reception-related problems. ❖ Transmission/Reception Problem Cause Solution Both transmission and re- The modular cord may be Make sure that the modular cord is cor- ceiving are impossible.
Page 447 When You Cannot Send or Receive Fax Messages as Wanted Problem Cause Solution To cancel a Memory If the original is being sent or if it is in standby, press the {Clear/Stop} key or Transmission. [Check / Stop Transmission File]. See “Canceling a Transmission”, Facsimile Reference.
Page 448 Troubleshooting When Using the Facsimile Function Problem Cause Solution Misfeeds occur frequently. The paper is damp. Use paper that has been stored in the recommended temperature and hu- midity condition. See “Copy Paper”, About This Machine. Misfeeds occur frequently. The paper is too thick or Use recommended paper.
Page 449: When Memory Is Full
When You Cannot Send or Receive Fax Messages as Wanted ❖ Others Problem Cause Solution All fax documents stored When about one hour If any documents have been lost for this in memory have been lost. passes after power to the reason, a Power Failure Report is auto- Those documents include machine is turned off, all...
Page 450: If An Error Report Is Printed
Troubleshooting When Using the Facsimile Function If an Error Report is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.
Page 451: Turning Off The Main Power / In The Event Of Power Failure
Turning Off the Main Power / In the Event of Power Failure Turning Off the Main Power / In the Event of Power Failure This section explains the machine status when the power is turned off or if the power fails. R CAUTION: •...
Page 452: When An Error Occurs Using Internet Fax
Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section explains reports that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.
Page 453: Troubleshooting When Using The Printer Function
4. Troubleshooting When Using the Printer Function This chapter explains likely causes of and possible solutions for printer function problems. When a Message Appears during Installation of the Printer Driver This section explains what to do if a message appears when installing the printer driver.
Page 454: Windows 2000
Troubleshooting When Using the Printer Function Windows 2000 This section explains the procedure under Windows 2000. On the [Start] menu, point to [Settings], and then click [Printers]. Double-click the Add Printer icon. Follow the instructions in Add Printer Wizard. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 455: Windows Nt 4.0
When a Message Appears during Installation of the Printer Driver Windows NT 4.0 This section explains the procedure under Windows NT 4.0. On the [Start] menu, point to [Settings], and then click [Printers]. Double-click the Add Printer icon. Follow the instructions in Add Printer Wizard. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 456: If Usb Connection Fails
Troubleshooting When Using the Printer Function If USB Connection Fails This section explains how to troubleshoot a problem related to USB connection. Problem Cause Solution The machine is not auto- The USB cable is not con- Turn off the power of the machine, re- matically recognized.
Page 457: When A Message Appears
When a Message Appears When a Message Appears This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On/Off the Power”, About This Machine.
Page 458: Alert Messages
Troubleshooting When Using the Printer Function Alert Messages This section describes the machine Alert messages. Message Cause Solution • IEEE 802.11b interface Turn off the machine and check the Cannot connect with unit was not inserted IEEE 802.11b interface unit is inserted the wireless card.
Page 459: Checking The Error Log
When a Message Appears Message Cause Solution Maximum capacity of Reduce the value of [Resolution] in the Memory Overflow PCL 5c/6 or PostScript 3 printer driver. Alternatively, select list display has been ex- [Frame Priority] from [Memory Usage] in ceeded. [System].
Page 460: When You Cannot Print
Troubleshooting When Using the Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 461 When You Cannot Print Problem Cause Solution Printing does not start. If the machine is operat- Check access point settings when in the ing in an extended wire- infrastructure mode. Depending on the less LAN, the receiver's access point, client access may be limit- MAC address may be ed by MAC address.
Page 462 Troubleshooting When Using the Printer Function ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the data-in lamp does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.
Page 463: Other Printing Problems
Other Printing Problems Other Printing Problems This section explains likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution Print is smudges. Settings for thick pa- • PCL 5c/6 and PostScript 3 per have not been Select [Thick] in the [Type:] list on the [Paper] made when printing...
Page 464 Troubleshooting When Using the Printer Function Problem Cause Solution Images are printed at The tray's side fences Check the side fences are locked. See p.83 slant. might not be locked. “Changing the Paper Size”. Print is slanted. The paper is feeding Load the paper correctly.
Page 465 Other Printing Problems Problem Cause Solution There is considerable Processing time de- If the data-in lamp is blinking, data has been delay between the pends on data vol- received by the printer. Wait for a moment. print start instruction ume. High volume Making the following setting on the printer and actual printing.
Page 466 Troubleshooting When Using the Printer Function Problem Cause Solution Page layout is not as Print areas differ de- Adjust the [Printable area:] setting in the [Printer expected. pending on machine Configuration...] dialog box on the [Print Settings] used. Information tab in the RPCS printer driver. See the printer that fits on a single driver Help.
Page 467 Other Printing Problems Problem Cause Solution When using Windows The correct applica- Make sure the application's paper size and ori- 95 / 98 / Me / 2000 / tion or printer driver entation settings match those of the printer XP, Windows Server settings are not made.
Page 468 Troubleshooting When Using the Printer Function Problem Cause Solution PDF files do not print PDF files are pass- To print password-protected PDF files, enter out/cannot perform word-protected. the password in the [PDF Menu] or on Web Im- [PDF Direct Print]. age Monitor.
Page 469: When Pictbridge Printing Does Not Work
When PictBridge Printing Does Not Work When PictBridge Printing Does Not Work This section explains likely causes and possible solutions for problems that can occur when PictBridge printing. Problem Cause Solution PictBridge is not avail- There is a problem with Use the following procedure to check able.
Page 470 Troubleshooting When Using the Printer Function...
Page 471: Troubleshooting When Using The Scanner Function
5. Troubleshooting When Using the Scanner Function This chapter explains likely causes of and possible solutions for scanner function problems. When Scanning is Not Done as Expected This section explains causes and remedies when scan results are not as expected. Problem Cause Solution...
Page 472: When You Cannot Send Scanned Files
Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections explain likely causes of and solutions for Network Delivery and E-mail Sending-related problems. When Stored Files Cannot be Accessed This section explains likely causes of and possible solutions for job access-related problems.
Page 473: When Stored Files Cannot Be Edited
When You Cannot Send Scanned Files When Stored Files Cannot be Edited This section explains likely causes of and possible solutions for the TWAIN driver failing to operate. Problem Cause Solution Stored files cannot be Limits have been imposed using Contact the administrator.
Page 474: When A Message Is Displayed
Troubleshooting When Using the Scanner Function When a Message is Displayed This section explains likely causes of and possible solutions for error messages that may appear on the machine's control panel. When a Message is Displayed on the Control Panel This section explains causes and remedies if an error message appears on the display of the control panel.
Page 475 When a Message is Displayed Message Cause Solution The number of files ex- Reduce the number of files and send Exceeded max. ceeded the maximum them again. number of files number possible. which can be sent at the same time. Reduce the number of the selected files.
Page 476 Troubleshooting When Using the Scanner Function Message Cause Solution The destination comput- Check whether the computer name and Cannot find the er name or folder name is the folder name for the destination are specified path. invalid. correct. Please check the settings.
Page 477 When a Message is Displayed Message Cause Solution The correct Network set- • Check the network settings of the Connection with tings are not made. client computer. the destination has failed. Check • Check that components such as the LAN cable are connected properly. the status and connection.
Page 478 Troubleshooting When Using the Scanner Function Message Cause Solution Too many jobs are in Retry sending after sending jobs in Output buffer is standby state, and send- standby state completes. full. Sending the ing was cancelled. data has been cancelled. Please try again later.
Page 479 When a Message is Displayed Message Cause Solution The entered path format Confirm the destination computer and The entered path is incorrect. the path, and then enter it again. is not correct. Please re-enter. The maximum number of Reduce the number of pages in the Captured file ex- pages per file has been transmitted file, and then resend the...
Page 480 Troubleshooting When Using the Scanner Function Message Cause Solution The scanned original ex- Specify the scan size and resolution Exceeded max. data ceeded maximum data again. Note that it may not be possible capacity.Check capacity. to scan very large originals at a high the scanning reso- resolution.
Page 481: When A Message Is Displayed On The Client Computer
When a Message is Displayed When a Message is Displayed on the Client Computer This section explains likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. Important ❒ If a message not described here appears, act according to the message. For information about how to turn off the main power switch, see About This Machine.
Page 482 Troubleshooting When Using the Scanner Function Message Cause Solution The TWAIN scanner Contact your service representative. Scanner is not function cannot be used available on the on this machine. specified device. • The machine's main • Set the main power switch to “On”. Scanner is not power switch is off.
Page 483 When a Message is Displayed Message Cause Solution Scanner memory is insuf- • Reset the scan size. Insufficient mem- ficient. ory. Reduce the • Lower the resolution. scanning area. • Set with no compression. See TWAIN Driver help. The problem may be due to the follow- ing cause: •...
Page 484 Troubleshooting When Using the Scanner Function Message Cause Solution A function of the machine Wait for a while and reconnect. Scanner is in use other than the scanner for other func- function is being used such tion. Please wait. as the copier function. Memory is insufficient.
Page 485: Adding Paper, Toner And Staples
6. Adding paper, Toner and Staples This chapter explains troubleshooting procedures that are applicable to all the machine's functions. Loading paper This section explains what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. ”...
Page 486: Loading Paper Into The Paper Trays
Adding paper, Toner and Staples Loading Paper into the Paper Trays The following procedure explains loading paper (in paper tray 2 as an example). Important ” × 11”K). If you want to load A4K, ❒ Tray 1 uses only Letter- sized paper (8 contact your service representative.
Page 487: Loading Paper Into The Large Capacity Tray (Lct)
Loading paper Loading Paper into the Large Capacity Tray (LCT) The following procedure explains loading paper into the large capacity tray (LCT). Important ” × 11”K) exclusively. Only ❒ LCT (optional) uses Letter- sized paper (8 ” × 11”K paper. If you want to load A4K, contact your service load 8 representative.
Page 488 Adding paper, Toner and Staples Orientation-Fixed Paper or Two-Sided Paper The following explains loading paper whose orientation and print side is speci- fied (letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 489: Changing The Paper Size
Changing the Paper Size Changing the Paper Size This section explains how to change a paper size. Procedures for changing the paper size differ depending on the tray (tray 1 or other optional paper tray units). Make sure you are following the appropriate procedure before you begin.
Page 490: Changing The Paper Size In The Paper Tray
Adding paper, Toner and Staples Changing the Paper Size in the Paper Tray The following procedure explains how to change a paper size in the paper tray. Important ❒ Do not stack paper over the limit mark. ❒ Check the top of the paper is aligned to the right side. Check that paper in the paper tray is not being used for copying, and then pull the tray carefully out until it stops.
Page 491 Changing the Paper Size Slide the end fence until it is aligned with the size of paper to you want to load. ZHXH760J Square the paper and load it print side up. AQD028S Re-lock the side fences again. AMJ055S Carefully slide the paper tray fully in. Check the size on the display.
Page 492 Adding paper, Toner and Staples Changing to a Size That is Not Automatically Detected If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel. Important ❒ Following paper sizes that are not selected automatically. •...
Page 493 Changing the Paper Size Press [Tray Paper Settings] tab. Select the tray for which you want to change the paper settings. Press either of [Tray Paper Size: Tray 2] to [Tray Paper Size: Tray 4]. Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direction is displayed.
Page 494 Adding paper, Toner and Staples Press the {User Tools / Counter} key. The initial display is shown. Note ❒ If you want to print on paper that is selected automatically after printing on a paper size that is not selected automatically, you must return the set- ting to “Auto Detect”.
Page 495: Adding Toner
Adding Toner Adding Toner This section explains adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 496: Inserting Toner
Adding paper, Toner and Staples Important ❒ Fault may occur if you use toner other than the recommended type. ❒ When adding toner, do not turn off the operation switch. If you do, settings will be lost. ❒ Always add toner when the machine instructs you. ❒...
Page 497: When Toner Remains
Adding Toner When Toner Remains Toner can remain inside the toner cartridge in certain environments. If this hap- pens, set the toner cartridge again. Toner will be supplied automatically, and you can then continue to use it. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights.
Page 498: Maintenance
Adding paper, Toner and Staples Maintenance This section explains how to adjust the color registration and gradation by spec- ifying the settings in [Maintenance]. Adjusting the Color Registration When the machine is moved, the Fusing Unit is replaced, or after printing re- peatedly for some time, registration shifting might occur.
Page 499 Maintenance Press [Color Registration]. Press [OK]. Auto color registration takes about fifty seconds. When it is completed, the display returns to the color registration menu. When you have made all the settings, press the {User Tools / Counter} key. The initial display is shown.
Page 500: Auto Color Calibration
Adding paper, Toner and Staples Auto Color Calibration If a certain color is strong or the color of the copy differs from the original, adjust the yellow, magenta, cyan and black balance. Note ❒ If “DAdd Toner” is shown on the display panel, the test pattern cannot be printed.
Page 501 Maintenance Press [Auto Color Calibration]. Press [Start]. Press [Start Printing] and a test pattern will be printed. Place the test pattern on the exposure glass and press [Start Scanning]. The image will be corrected after “ ” disappears. Scanning...Please wait...
Page 502 Adding paper, Toner and Staples Note ❒ When performing the auto color calibration from the copy function, press [Start] under Copier Function. When performing from the printer function, press [Start] under Printer Function. ❒ The test pattern will not be read if it is set in the ADF. ❒...
Page 503 Maintenance Returning to the Previous Setting “Previous Setting” means to return to the previous status before any changes. Press [Previous Setting]. Press [Yes]. The settings return to the previous contents. Note ❒ When returning the auto color calibration of the copy function, press [Pre- vious Setting] of the Copier Function.
Page 504: Adding Staples
Adding paper, Toner and Staples Adding Staples This section explains what to do when staples need replacing. R CAUTION: • Keep your hands clear of the booklet finisher tray when pulling out or push- ing in the finisher's staple unit. You can trap your fingers if you do not. Important ❒...
Page 505: Finisher Sr3030 And Booklet Finisher Sr3020
Adding Staples Finisher SR3030 and Booklet Finisher SR3020 The following procedure explains how to add staples to the Finisher SR3030 and Booklet Finisher SR3020. AQE003S Note ❒ If you cannot pull out the upper unit, there are staples remaining inside the cartridge.
Page 506: Booklet Finisher Sr3020 (Saddle Stitch)
Adding paper, Toner and Staples Booklet Finisher SR3020 (Saddle Stitch) The following procedure explains how to add staples to the Booklet Finisher SR3020. AQE004S Note ❒ If you cannot pull out the upper unit, there are staples remaining inside the cartridge.
Page 507: Replacing The Stamp Cartridge
Replacing the Stamp Cartridge Replacing the Stamp Cartridge If the transmission stamp becomes faint, replace the cartridge. Important ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.
Page 508 Adding paper, Toner and Staples Pull out the old stamp cartridge. AQD035S Insert the new stamp cartridge. Push in the cartridge until the metal parts are no longer visible. AQD036S Close cover P3, P2, and the ADF cover.
Page 509: Clearing Misfeeds
7. Clearing Misfeeds This chapter explains what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. R CAUTION: •...
Page 510: Locating Jammed Paper
Clearing Misfeeds Locating Jammed Paper If a misfeed happens, remove the misfed paper or original following the proce- dures stated on the sticker on the rear of main unit front cover. A misfeed has occurred in the place corresponding to the letter displayed on the control panel.
Page 511: Removing Jammed Paper
Removing Jammed Paper When all jammed paper are removed, restore the machine to the original state. Note ❒ More than one misfeed may be indicated. When this happens, check all the areas indicated. Removing Jammed Paper The following procedure explains how to remove jammed paper. Important ❒...
Page 512 Clearing Misfeeds • When C is lit AQE011S • When D is lit AQE012S...
Page 513 Removing Jammed Paper • When P is lit (when ADF is installed) AQE013S • When R is lit (when SR790 is installed) AQE014S...
Page 514 Clearing Misfeeds • When R1 - R8 is lit (when Finisher SR3030 is installed) AQE015S...
Page 515 Removing Jammed Paper • When R1 - R12 is lit (when Booklet Finisher SR3020 is installed) AQE016S...
Page 516 Clearing Misfeeds AQE017S • When Y is lit (when Wide Large Capacity Tray is installed) AQE018S • When Z1 is lit AQE020S Note ❒ Inside the finisher, or inside the front cover, there is a sticker explaining how to remove misfed paper. ❒...
Page 517: Removing Jammed Staples
Removing Jammed Staples Removing Jammed Staples This section explains how to remove jammed staples. R CAUTION: • Keep your hands clear of the booklet finisher tray when pulling out or push- ing in the finisher's staple unit. You can trap your fingers if you do not. Important ❒...
Page 518: Finisher Sr3030 And Booklet Finisher Sr3020
Clearing Misfeeds Finisher SR3030 and Booklet Finisher SR3020 The following procedure explains how to remove jammed staples from the Fin- isher SR3030 and Booklet Finisher SR3020. AQE007S...
Page 519: Booklet Finisher Sr3020 (Saddle Stitch)
Removing Jammed Staples Booklet Finisher SR3020 (Saddle Stitch) The following procedure explains how to remove jammed staples from the Booklet Finisher SR3020. ANS062S...
Page 520: Removing Punch Waste
Clearing Misfeeds Removing Punch Waste This section explains how to remove punch waste. Note ❒ While “ ” is displayed, you cannot use Hole Punch Receptacle is full. the Punch function. Finisher SR3030 and Booklet Finisher SR3020 The following procedure explains how to remove punch wastes from the Finish- er SR3030 and Booklet Finisher SR3020.
Page 521 Removing Punch Waste Reinstall the punch waste box. ADB034S Close the finisher front cover. “ ” disappears. Hole Punch Receptacle is full. Note ❒ If you do not reinstall the punch waste box in Step , the “ Hole Punch Re- ”...
Page 522 Clearing Misfeeds...
Page 523: Remarks
8. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum environmental conditions The following describes precautions when moving the machine.
Page 524 Remarks Environments to avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 525: Moving
Where to Put Your Machine Moving The following describes precautions when moving the machine. R CAUTION: • Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative.
Page 526: Power Connection
Remarks Power Connection The following explains power supply. R WARNING: • The supplied power cord is for use with this equipment only. Do not use with other appliances. Doing so may result in fire, electric shock, or injury. R WARNING: •...
Page 527: Access To The Machine
Where to Put Your Machine Access to the Machine Place the machine near the power source, providing the clearance areas shown. AAE004S Rear: 10 cm (4”) or more Right: 55 cm (22”) or more Front: 75 cm (29.6”) or more Left: 10 cm (4”) or more Note ❒...
Page 528: Maintaining Your Machine
Remarks Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. Important ❒ Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 529: Cleaning The Exposure Glass Cover
Maintaining Your Machine Cleaning the Exposure Glass Cover The following procedure explains how to clean the exposure glass cover. Cleaning the Auto Document Feeder The following procedure explains how to clean the ADF. AMJ031S Clean 1 and 2.
Page 530: Cleaning The Dustproof Glass
Remarks Cleaning the Dustproof Glass The dustproof glass may require cleaning if white lines appear on the print side of the document. Important ❒ Do not insert the brush forcefully, or the machine might be damaged. AQE031S Note ❒ Insert the cleaning stick so that its rubber surface is pointing down.
Page 531: Index
INDEX Access to the Machine Data Storage Adding Document Server Paper Duplex Staples Dustproof Glass Toner Adding Staples Booklet Finisher SR3020 Edit Finisher SR3030 End fence Finisher SR790 Enquiry Adjusting the Color Registration Environment Adjusting the Volume Environments to avoid Alert Messages Error Log Auto Color Calibration...
Page 532 Machine Address Info Scanner Function Machine environment Scanning Glass Maintaining Your Machine Scanning is Not Done as Expected Maintenance Sending Faxes or Scanned Documents When Toner Has Run Out Maintenance Info Server-Generated Error E-mail Manuals for This Machine Side fences Memory is Full Stamp Moving...
Page 534 Type for C3535/DSc535/LD435c/Aficio MP 3500 Type for C4540/DSc545/LD445c/Aficio MP 4500 Type for C4540g/DSc545g/Aficio MP C4500G EN USA B222-7757...
Page 535 Operating Instructions Security Reference Getting Started Authentication and its Application Preventing Information Leaks Managing Access to the Machine Enhanced Network Security Specifying the Extended Security Functions Troubleshooting Appendix Type for C3535/DSc535/LD435c/Aficio MP C3500 Type for C4540/DSc545/LD445c/Aficio MP C4500 Type for C4540g/DSc545g/Aficio MP C4500G Read this manual carefully before you use this machine and keep it handy for future reference.
Page 536 Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. NetWare is a registered trademarks of Novell, Inc. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. PictBridge is a trademark.
Page 537 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 538 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 539 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Enhanced Security....................3 Glossary ........................4 Setting Up the Machine....................5 Security Measures Provided by this Machine............. 7 Using Authentication and Managing Users ..............7 Preventing Information Leaks ..................7 Limiting and Controlling Access .................9 Enhanced Network Security..................10...
Page 540 3. Preventing Information Leaks Guarding Against Unauthorized Copying ............73 Unauthorized Copy Prevention ................74 Data Security for Copying ..................75 Printing Limitations....................76 Notice ........................77 Printing with Unauthorized Copy Prevention and Data Security for Copying...77 Printing a Confidential Document ..............80 Choosing a Locked Print file ..................80 Printing a Locked Print File ..................81 Deleting Locked Print Files ..................83 Changing Passwords of Locked Print Files..............84...
Page 541 Protection Using Encryption ................140 SSL (Secure Sockets Layer) Encryption..............141 User Settings for SSL (Secure Sockets Layer) ............144 Setting the SSL / TLS Encryption Mode..............145 SNMPv3 Encryption ....................147 6. Specifying the Extended Security Functions Changing the Extended Security Functions ........... 151 Changing the Extended Security Functions ............
Page 542 User Administrator Settings ................188 System Settings .....................188 Settings via Web Image Monitor ................189 Settings via SmartDeviceMonitor for Admin............189 Document Server File Permissions..............190 The Privilege for User Account Settings in the Address Book ..... 191 User Settings...................... 194 Copier / Document Server Features ..............194 Printer Functions ....................198 Scanner Features....................
Page 543: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 545: Getting Started
1. Getting Started Enhanced Security This machine's security function can be enhanced through the management of the machine and its users using the improved authentication functions. By specifying access limits on the machine’s functions and the documents and data stored in the machine, you can prevent information leaks and unauthorized access.
Page 546: Glossary
Getting Started Glossary ❖ Administrator There are four types of administrator according to the administered function: machine administrator, network administrator, file administrator, and user administrator. We recommend only one person take each administrator role. You can spread the workload and limit unauthorized operation by a single administrator.
Page 547: Setting Up The Machine
Enhanced Security Setting Up the Machine If you want higher security, make the following setting before using the ma- chine: Turn the machine on. Press the {User Tools/Counter} key. Press [System Settings]. Press [Interface Settings]. Specify IP Address. For details, see the General Settings Guide. Connect the machine to the network.
Page 548 Getting Started Enter the administrator’s user name and password. During steps , the administrator’s default account (user name: admin, password: blank) in unencrypted form will be vulnerable to network inter- ception, and this account may be used for breaking into the machine over the network.
Page 549: Security Measures Provided By This Machine
Security Measures Provided by this Machine Security Measures Provided by this Machine Using Authentication and Managing Users ❖ Enabling Authentication To control administrators’ and users’ access to the machine, perform admin- istrator authentication and user authentication using login user names and login passwords.
Page 550 Getting Started Reference For details, see p.73 “Guarding Against Unauthorized Copying”. ❖ Printing confidential files Using the printer’s Locked Print, you can store files in the machine as confi- dential files and then print them. You can print a file using the machine’s con- trol panel and collect it on the spot to prevent others from seeing it.
Page 551: Limiting And Controlling Access
Security Measures Provided by this Machine ❖ Managing Log Files You can improve data security by deleting log files stored in the machine. By transferring the log files, you can check the history data and identify unau- thorized access. To transfer the log data, the log collection server is required. Reference For details, see p.126 “Managing Log Files”.
Page 552: Enhanced Network Security
Getting Started Enhanced Network Security ❖ Preventing Unauthorized Access You can limit IP addresses or disable ports to prevent unauthorized access over the network and protect the address book, stored files, and default set- tings. Reference For details, see p.129 “Preventing Unauthorized Access”. ❖...
Page 553: Authentication And Its Application
2. Authentication and its Application Administrators and Users When controlling access using the authentication specified by an administrator, select the machine’s administrator, enable the authentication function, and then use the machine. The administrators manage access to the allocated functions, and users can use only the functions they are permitted to access.
Page 554: User
Authentication and its Application ❖ Machine Administrator This is the administrator who mainly manages the machine’s default settings. You can set the machine so that the default for each function can only be spec- ified by the machine administrator. By making this setting, you can prevent unauthorized people from changing the settings and allow the machine to be used securely by its many users.
Page 555: The Management Function
The Management Function The Management Function The machine has an authentication function requiring a login user name and login password. By using the authentication function, you can specify access limits for individual users and groups of users. Using access limits, you can not only limit the machine’s available functions but also protect the machine settings and files and data stored in the machine.
Page 556: About Administrator Authentication
Authentication and its Application About Administrator Authentication There are four types of administrator according to the administered function: user administrator, machine administrator, network administrator, and file ad- ministrator. AYJ002S User Administrator File Administrator This administrator manages personal in- This administrator manages permission formation in the address book.
Page 557: About User Authentication
The Management Function About User Authentication This machine has an authentication function to prevent unauthorized access. By using login user name and login password, you can specify access limits for individual users and groups of users. AYJ001S User Authentication A user performs normal operations on Using a login user name and password, the machine, such as copying and print- user authentication is performed.
Page 558: Enabling Authentication
Authentication and its Application Enabling Authentication To control administrators’ and users’ access to the machine, perform administra- tor or user authentication using login user names and passwords. To perform authentication, the authentication function must be enabled. To specify authen- tication, you need to register administrators. Reference For details, see p.20 “Registering the Administrator”.
Page 559: Administrator Authentication
Administrator Authentication Administrator Authentication Administrators are handled differently from the users registered in the address book. When registering an administrator, you cannot use a login user name al- ready registered in the address book. Windows Authentication, LDAP Authen- tication and Integration Server Authentication are not performed for an administrator, so an administrator can log on even if the server is unreachable because of a network problem.
Page 560 Authentication and its Application Note ❒ For details about logging on and logging off with administrator authentica- tion, see p.23 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”. Press the {User Tools/Counter} key. Press [System Settings]. Press [Administrator Tools].
Page 561 Administrator Authentication Press the [User Management], [Machine Management], [Network Management], or [File Management] key to select which settings to manage. Set "Admin. Authentication" to [On]. [Available Settings] appears. Select the settings to manage from "Available Settings". The selected settings will be unavailable to users. [Available Settings] varies depending on the administrator.
Page 562: Registering The Administrator
Authentication and its Application Press [OK]. Press the {User Tools/Counter} key. Registering the Administrator If administrator authentication has been specified, it is recommended to assign each administrator role to a different person. By sharing the administrative work among different administrators, you can spread the workload and limit unauthorized operation by a single administra- tor.You can register up to four login user names (Administrators 1 to 4) to which you can grant administrator privileges.
Page 563 Administrator Authentication Press [Administrator Tools]. Press [Program / Change Administrator]. In the line for the administrator whose authority you want to specify, press [Administrator 1], [Administrator 2], [Administrator 3] or [Administrator 4], and then press [Change]. If you allocate each administrator’s authority to a different person, the screen appears as follows:...
Page 564 Authentication and its Application Press [Change] for the login user name. Enter the login user name, and then press [OK]. Press [Change] for the login password. Enter the login password, and then press [OK]. Follow the password policy to make the login password more secure. For details about the password policy, see p.157 “Password Policy”.
Page 565: Logging On Using Administrator Authentication
Administrator Authentication Enter the encryption password, and then press [OK]. If a password reentry screen appears, enter the encryption password, and then press [OK]. Press [OK] twice. You will be automatically logged off. Press the {User Tools/Counter} key. Logging on Using Administrator Authentication If administrator authentication has been specified, log on using an administra- tor’s user name and password.This section describes how to log on.
Page 566 Authentication and its Application Press [Enter] next to "Login User Name". Enter the login user name, and then press [OK]. Note ❒ When you log on to the machine for the first time as the administrator, en- ter "admin". Press [Enter] next to "Login Password". Note ❒...
Page 567 Administrator Authentication Enter the login password, and then press [OK]. Enter [Login]. " " appears, followed by the screen for Authenticating... Please wait. specifying the default.
Page 568: Logging Off Using Administrator Authentication
Authentication and its Application Logging off Using Administrator Authentication If administrator authentication has been specified, be sure to log off after com- pleting settings. This section explains how to log off after completing settings. Press the {Login/Logout}key. AMG044S Press [Yes].
Page 569: Changing The Administrator
Administrator Authentication Changing the Administrator Change the administrator’s login user name and login password. You can also assign each administrator’s authority to the login user names "Administrator 1" to "Administrator 4" To combine the authorities of multiple administrators, as- sign multiple administrators to a single administrator. For example, to assign machine administrator authority and user administrator authority to [Administrator 1], press [Administrator 1] in the lines for the machine administrator and the user administrator.
Page 570 Authentication and its Application Press [Administrator Tools]. Press [Program / Change Administrator]. In the line for the administrator you want to change, press [Administrator 1], [Administrator 2], [Administrator 3] or [Administrator 4], and then press [Change]. Press [Change] for the setting you want to change, and re-enter the setting. Press [OK].
Page 571: User Authentication
User Authentication User Authentication There are five types of user authentication method: user code authentication, ba- sic authentication, Windows authentication, Integration Server Authentication, and LDAP authentication. To use user authentication, select an authentication method on the control panel, and then make the required settings for the authen- tication.
Page 572 Authentication and its Application Specifying User Code Authentication This can be specified by the machine administrator. Press the {User Tools/Counter} key. Press [System Settings]. Press [Administrator Tools]. Press [User Authentication Management].
Page 573 User Authentication Select [User Code Auth.]. Note ❒ If you do not want to use user authentication management, select [Off]. Select which of the machine’s functions you want to limit. The selected settings will be unavailable to users. For details about Limiting Available Functions see p.124 “Limiting Available Functions”.
Page 574 Authentication and its Application Select the "Printer Job Authentication" level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication. To print under an environment that does not support authentication, select [Simple (All)]. ❒...
Page 575: Basic Authentication
User Authentication Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 576 Authentication and its Application Press [Administrator Tools]. Press [User Authentication Management]. Select [Basic Auth.]. Note ❒ If you do not want to use user authentication management, select [Off].
Page 577 User Authentication Select which of the machine’s functions you want to permit. The selected settings will be available to users. For details about Limiting Available Functions see p.124 “Limiting Available Functions”. Select the "Printer Job Authentication" level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 578 Authentication and its Application Press [Simple (Limitation)] Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 579 User Authentication Authentication Information Stored in the Address Book This can be specified by the user administrator. If you have specified [User Authentication], you can specify access limits for indi- vidual users and groups of users. Specify the setting in the address book for each user.
Page 580 Authentication and its Application Select the user or group. Press [Auth. Info]. Press [Change] for [Login User Name]. Enter a login user name, and then press [OK]. Press [Change] for [Login Password].
Page 581 User Authentication Enter a login password, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK]. Press [OK]. Press [Exit] twice. Press the {User Tools/Counter} key. Specifying Authentication Information to Log on The login user name and password specified in [User Authentication Management] can be used as the login information for "SMTP Authentication", "Folder Au- thentication", and "LDAP Authentication".
Page 582 Authentication and its Application Press [Address Book Management]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Select the user or group. Press [Auth. Info]. Specify the login user name and password.
Page 583 User Authentication Select [Use Auth. Info at Login] in "SMTP Authentication". If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Limitation ❒ When using [Use Auth. Info at Login] for "SMTP Authentication", "Folder Au- thentication", or "LDAP Authentication", a user name other than "other"...
Page 584: Windows Authentication
Authentication and its Application Windows Authentication Specify this authentication when using the Windows domain controller to au- thenticate users who have their accounts on the directory server. Users cannot be authenticated if they do not have their accounts in the directory server. Under Windows authentication, you can specify the access limit for each group regis- tered in the directory server.
Page 585 User Authentication ❒ Users who are registered in multiple groups can use all the functions availa- ble to those groups. ❒ If you specify in the address book which functions are available to global group members, those settings have priority. ❒...
Page 586 Authentication and its Application Press [Administrator Tools]. Press [User Authentication Management]. Select [Windows Auth.]. Note ❒ If you do not want to use user authentication management, select [Off].
Page 587 User Authentication Press [Change] for "Domain Name", enter the name of the domain controller to be authenticated, and then press [OK]. Select the "Printer Job Authentication" level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 588 Authentication and its Application Press [Simple (Limitation)] Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 589 User Authentication Press [On] for "SSL". If you do not use secure sockets layer (SSL) for authentication, press [Off]. If global groups have been registered under Windows server, you can limit the use of functions for each global group. You need to create global groups in the Windows server in advance and reg- ister in each group the users to be authenticated.
Page 590 Authentication and its Application Under "Group Name", press [Change], and then enter the group name. Press [OK]. Select which of the machine’s functions you want to permit. The selected settings will be available to users. For details about limiting available functions, see p.124 “Limiting Available Functions”.
Page 591: Creating The Server Certificate
User Authentication -Installing Internet Information Services (IIS) and Certificate services Specify this setting if you want the machine to automatically obtain e-mail ad- dresses registered in Active Directory. We recommended you install Internet Information Services (IIS) and Certificate services as the Windows components. Install the components, and then create the server certificate.
Page 592: Ldap Authentication
Authentication and its Application -If the fax number cannot be obtained If the fax number cannot be obtained during authentication, specify the setting as follows: Start [C:\WINNT\SYSTEM32\adminpak]. Start Setup Wizard. Select [Install all of the Administrator Tools], and then click [Next]. On the [Start] menu, select [Run].
Page 593 User Authentication ❖ Operational Requirements for LDAP Authentication To specify LDAP authentication, the following requirements must be met: • The Printer/Scanner unit must be installed. • The network configuration must allow the machine to detect the presence of the LDAP server. •...
Page 594 Authentication and its Application Specifying LDAP Authentication This can be specified by the machine administrator. Press the {User Tools/Counter} key. Press [System Settings]. Press [Administrator Tools]. Press [User Authentication Management].
Page 595 User Authentication Select [LDAP Auth.]. Note ❒ If you do not want to use user authentication management, select [Off]. Select the LDAP server to be used for LDAP authentication.
Page 596 Authentication and its Application Select the "Printer Job Authentication" level. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 597 User Authentication Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 598 Authentication and its Application Press [Change] for "Login Name Attribute". Enter the login name attribute , and then press [OK]. Note ❒ You can use the Login Name Attribute as a search criterion to obtain infor- mation about an authenticated user. You can create a search filter based on the Login Name Attribute, select a user, and then retrieve the user infor- mation from the LDAP server so it is transferred to the machine’s address book.
Page 599 User Authentication Enter the unique attribute and then press [OK]. Note ❒ Specify Unique Attribute on the machine to match the user information in the LDAP server with that in the machine. By doing this, if the Unique At- tribute of a user registered in the LDAP server matches that of a user reg- istered in the machine, the two instances are treated as referring to the same user.You can enter an attribute such as "serialNumber"...
Page 600: Integration Server Authentication
Authentication and its Application Integration Server Authentication To use Integration Server Authentication, you need a server on which ScanRout- er software that supports authentication is installed. For external authentication, the Integration Server Authentication collectively authenticates users accessing the server over the network, providing a server-in- dependent centralized user authentication system that is safe and convenient.
Page 601 User Authentication Press [Administrator Tools]. Press [User Authentication Management]. Select [Integration Svr. Auth.]. Note ❒ If you do not wish to use User Authentication Management, select [Off].
Page 602 Authentication and its Application Press [Change] for "Server Name". Specify the name of the server for external authentication. Enter the server name, and then press [OK]. Enter the IPv4 address or host name. In "Authentication Type", select the authentication system for external au- thentication.
Page 603 User Authentication Press [Change] for "Domain Name". Enter the domain name, and then press [OK]. Note ❒ You cannot specify a domain name under an authentication system that does not support domain login. Press [Obtain URL]. The machine obtains the URL of the server specified in [Server Name]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings.
Page 604 Authentication and its Application Select the "Printer Job Authentication" level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication. To print under an environment that does not support authentication, select [Simple (All)]. ❒...
Page 605 User Authentication Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 606 Authentication and its Application ❖ Printer Job Authentication Levels and Printer Job Types This section explains the relationship between printer job authentication lev- els and printer job types. Depending on the combination of printer job authentication level and printer job type, the machine may not print properly. Set an appropriate combination according to the operating environment.
Page 607 User Authentication ❖ Printer Job Types In the RPCS printer driver dialog box, the [Confirm authentication information when printing] and [Encrypt] check boxes are selected. In the PCL printer driver dialog box, the [User Authentication] and [Encrypt] check boxes are selected. Personal authentication information is added to the printer job.
Page 608: If User Authentication Is Specified
Authentication and its Application If User Authentication is Specified When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authen- tication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations.
Page 609: Login (Using The Control Panel)
If User Authentication is Specified Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. Press [Enter] for [Login User Name]. Enter a login user name, and then press [OK]. Press [Enter] for [Login Password].
Page 610: Log Off (Using The Control Panel)
Authentication and its Application Enter a login password, and then press [OK]. Press [Login]. When the user is authenticated, the screen for the function you are using ap- pears. Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, or LDAP Authentication is set.
Page 611: Login (Using A Printer Driver)
If User Authentication is Specified Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of a printer driver, and then specify a login user name and password. For details, see the printer driver Help.
Page 612: Auto Logout
Authentication and its Application Auto Logout This can be specified by the machine administrator. When using user authentication management, the machine automatically logs you off if you do not use the control panel within a given time. This feature is called "Auto Logout".
Page 613: Authentication Using An External Device
If User Authentication is Specified Select [On]. Note ❒ If you do not want to specify [Auto Logout Timer], select [Off]. Enter "60" to "999" (seconds) using the number keys, and then press [q]. Press the {User Tools/Counter} key. Authentication using an external device If you authenticate using an external device, see the Kit manual.
Page 614 Authentication and its Application...
Page 615: Preventing Information Leaks
3. Preventing Information Leaks Guarding Against Unauthorized Copying Using the printer driver, you can embed a pattern in the printed copy to discour- age or prevent unauthorized copying. If you enable data security for copying on the machine, printed copies of a doc- ument with data security for copying are grayed out to prevent unauthorized copying.
Page 616: Unauthorized Copy Prevention
Preventing Information Leaks Unauthorized Copy Prevention Using the printer driver, you can embed mask and pattern (for instance, a warn- ing such as "No Copying") in the printed document. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded pattern appears clearly on the copy, dis- couraging unauthorized copying.
Page 617: Data Security For Copying
Guarding Against Unauthorized Copying Data Security for Copying Using the printer driver to enable data security for the copying function, you can print a document with an embedded pattern of hidden text. Such a document is called a data security for copying document. If a data security for copying document is copied or stored in the Document Server using a copier or multi-function printer with the Copy Data Security Unit, protected pages are grayed out in the copy, preventing confidential information...
Page 618: Printing Limitations
Preventing Information Leaks Note ❒ You can also embed pattern in a document protected by data security for cop- ying. However, if such a document is copied or stored in the Document Serv- er using a copier or multi-function printer with the Copy Data Security Unit, the copy is grayed out, so the embedded pattern does not appear on the copy.
Page 619: Notice
Guarding Against Unauthorized Copying Notice 1.The supplier does not guarantee that unauthorized copy prevention and data security for copying will always work. Depending on the paper, the model of copier or multi-function printer, and the copier or printer settings, unauthorized copy prevention and data security for copying may not work properly.
Page 620 Preventing Information Leaks Specifying Printer Settings for Data security for copying (Printer Driver Setting) If a document printed using this function is copied or stored in the Document Server by a copier or multi-function printer, the copy is grayed out. Using the printer driver, specify the printer settings for data security for copy- ing.
Page 621 Guarding Against Unauthorized Copying Press [System Settings]. Press [Administrator Tools]. Press [Data security for copying]. If the setting you want to specify does not appear, press [TNext] to scroll down to other settings. Press[On]. If you do not want to specify [Data security for copying], select [Off]. Press[OK].
Page 622: Printing A Confidential Document
Preventing Information Leaks Printing a Confidential Document To use this function, Printer/Scanner unit must be installed. Depending on the location of the machine, it is difficult to prevent unauthorized persons from viewing prints lying in the machine’s output trays. When printing confidential documents, use the Locked Print function.
Page 623: Printing A Locked Print File
Printing a Confidential Document Perform Locked Print. Reference For details, see the printer driver Help. Printing a Locked Print File Print Locked Print files using the control panel. Consult your administrator if you have forgotten your password. This can also be specified via Web Image Monitor. For details see the Web Image Monitor Help.
Page 624 Preventing Information Leaks Press [Print]. Enter the password for the stored file, and then press [OK]. Note ❒ Enter the password specified in step on p.80 “Choosing a Locked Print file”. Press [Yes].
Page 625: Deleting Locked Print Files
Printing a Confidential Document Deleting Locked Print Files This can be specified by the file creator (owner). To delete Locked Print files, you must enter the password for the files. If the password has been forgotten, ask the file administrator to change the password. This can also be specified via Web Image Monitor.
Page 626: Changing Passwords Of Locked Print Files
Preventing Information Leaks Press [Delete]. Enter the password of the Locked Print file, and then press [OK]. Press [Yes]. Changing Passwords of Locked Print Files This can be specified by the file creator (owner) or file administrator. If the password has been forgotten, the file administrator change the password. This can also be specified via Web Image Monitor.
Page 627 Printing a Confidential Document Press [Change Password]. Enter the password for the stored file, and then press [OK]. The machine administrator does not need to enter the password. Enter the new password for the stored file, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK].
Page 628: Unlocking Locked Print Files
Preventing Information Leaks Unlocking Locked Print Files If you specify "Enhance File Protection", the file will be locked and become inac- cessible if an invalid password is entered ten times. This section explains how to unlock files. Only the file administrator can unlock files. This can also be specified via Web Image Monitor.
Page 629: Specifying Access Permission For Stored Files
Specifying Access Permission for Stored Files Specifying Access Permission for Stored Files You can specify who is allowed to access stored scan files and files stored in the Document Server. This can prevent activities such as printing or sending of stored files by unau- thorized users.
Page 630: Assigning Users And Access Permission For Stored Files
Preventing Information Leaks Assigning Users and Access Permission for Stored Files This can be specified by the file creator (owner) or file administrator. Specify the users and their access permissions for each stored file. By making this setting, only users granted access permission can access stored files.
Page 631 Specifying Access Permission for Stored Files Press [Change Access Priv.]. Press [Program/Change/Delete]. Press [New Program].
Page 632 Preventing Information Leaks Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then select the permission.
Page 633: Specifying Access Privileges For Files Stored Using The Scanner And Fax Functions
Specifying Access Permission for Stored Files Specifying Access Privileges for Files Stored using the Scanner and Fax Functions If user authentication is set for the scanner and fax functions, you can specify ac- cess privileges for made using these functions when storing them in the Docu- ment Server.
Page 634 Preventing Information Leaks Press [New Program]. Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then se- lect the permission.
Page 635 Specifying Access Permission for Stored Files Press[Manage / Delete File]. Press [Change Access Priv.]. Press [Program/Change/Delete]. Press [New Program]. Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit].
Page 636: Assigning The User And The Access Permission For The User's Stored Files
Preventing Information Leaks Assigning the User and the Access Permission for the User’s Stored Files This can be specified by the file creator (owner) or user administrator. Specify the users and their access permission to files stored by a particular user. Only those users granted access permission can access stored files.
Page 637 Specifying Access Permission for Stored Files Press [Address Book Management]. Select the user or group. Press [Protection].
Page 638 Preventing Information Leaks Under "Protect File(s)", press [Program/Change/Delete] for "Permissions for Users/Groups". If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [New Program]. Select the users or groups to register. You can select more than one users. By pressing [All Users], you can select all the users.
Page 639: Specifying Passwords For The Stored Files
Specifying Access Permission for Stored Files Select the user who you want to assign an access permission to, and then select the permission. Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control]. Press [Exit]. Press [OK]. Press [Exit].
Page 640 Preventing Information Leaks Press [File Management]. Press [Change Password]. Enter the password using the number keys. You can use 4 to 8 numbers as the password for the stored file. Press [OK]. Confirm the password by re-entering it using the number keys. Press [OK].
Page 641: Unlocking Files
Specifying Access Permission for Stored Files Unlocking Files If you specify "Enhance File Protection", the file will be locked and become inac- cessible if an invalid password is entered ten times. This section explains how to unlock files. Only the file administrator can unlock files. For details about "Enhance File Protection", see p.151 “Changing the Extended Security Functions”.
Page 642 Preventing Information Leaks Press [Unlock File]. Press [Yes]. Press [OK].
Page 643: Preventing Data Leaks Due To Unauthorized Transmission
Preventing Data Leaks Due to Unauthorized Transmission Preventing Data Leaks Due to Unauthorized Transmission If user authentication is specified, the user who has logged on will be designated as the sender to prevent data from being sent by an unauthorized person mas- querading as the user.
Page 644 Preventing Information Leaks Press [System Settings]. Press [Administrator Tools]. Press [Extended Security]. Press [On] for "Restrict Use of Destinations".
Page 645 Preventing Data Leaks Due to Unauthorized Transmission Press [OK]. Press the {User Tools/Counter} key. Reference This can also be specified using Web Image Monitor or SmartDeviceMon- itor for Admin. For details, see the Help for each application.
Page 646: Protecting The Address Book
Preventing Information Leaks Protecting the Address Book If user authentication is specified, the user who has logged on will be designated as the sender to prevent data from being sent by an unauthorized person mas- querading as the user. To protect the data from unauthorized reading, you can also encrypt the data in the address book.
Page 647 Protecting the Address Book Press [Address Book Management]. Select the user or group. Press [Protection]. Under "Protect Destination", press [Program/Change/Delete] for "Permissions for Users/Groups".
Page 648 Preventing Information Leaks Press [New Program]. Select the users or groups to register. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then select the permission.
Page 649: Encrypting The Data In The Address Book
Protecting the Address Book Encrypting the Data in the Address Book This can be specified by the user administrator. Encrypt the data in the address book. Reference See p.151 “Changing the Extended Security Functions”. Preparation For details about logging on and logging off with administrator authentica- tion, see p.23 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”.
Page 650 Preventing Information Leaks Press [Extended Security]. Press [On] for "Encrypt Address Book". Press [Change] for [Encryption Key]. Enter the encryption key, and then press [OK]. Enter the encryption key using up to 32 alphanumeric characters. Press [Encrypt / Decrypt].
Page 651 Protecting the Address Book Press [Yes]. Do not switch the main power off during encryption, as doing so may corrupt the data. Encrypting the data in the address book may take a long time. The time it takes to encrypt the data in the address book depends on the number of registered users.
Page 652: Deleting Data On The Hard Disk
Preventing Information Leaks Deleting Data on the Hard Disk Hard Disk The machine’s hard disk lets you store data under the copy, printer, fax, scan- ner, and document server functions, as well as the address book and counters stored under each user code. Data Not Overwritten in the Hard Disk The machine’s memory lets you store fax numbers and data transmitted us- ing the fax function, and network TWAIN scanner.
Page 653 Deleting Data on the Hard Disk Reference For details, see the manual supplied with the DataOverwriteSecurity unit. "Auto Erase Memory Setting" This can be specified by the machine administrator. A document scanned in Copier, Fax, or Scanner mode, or print data sent from a printer driver is temporarily stored on the machine's hard disk.
Page 654 Preventing Information Leaks Press [Auto Erase Memory Setting]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [On], and then select the method of erasing the data. Select the method of erasing the data from [NSA], [DoD], or [Random Numbers]. If you select [Random Numbers], proceed to step If you select [NSA] or [DoD], proceed to step Press [Change].
Page 655 Deleting Data on the Hard Disk Enter the number of times that you want to overwrite using the number keys, and then press [q]. Press [OK]. Auto Erase Memory is set. Important ❒ When Auto Erase Memory is set to "On", temporary data that remained on the hard disk when Auto Erase Memory was "Off"...
Page 656 Preventing Information Leaks Types of Data that Can or Cannot Be Overwritten The following table shows the types of data that can or cannot be overwritten by Auto Erase Memory. Data overwritten by Auto Copier • Copy jobs Erase Memory Printer •...
Page 657 Deleting Data on the Hard Disk "Erase All Memory" This can be specified by the machine administrator. You can erase all the data on the hard disk by writing over it. This is useful if you relocate or dispose of your machine. Preparation For details about logging on and logging off with administrator authentica- tion, see p.23 “Logging on Using Administrator Authentication”, p.26 “Log-...
Page 658 Preventing Information Leaks Press [Erase All Memory]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Select the method of erasing the data. Select the method of erasing the data from [NSA], [DoD], or [Random Numbers]. If you select [Random Numbers], proceed to step If you select [NSA] or [DoD], proceed to step Press [Change].
Page 659 Deleting Data on the Hard Disk Enter the number of times that you want to overwrite using the number keys, and then press [q]. Press [OK]. Press [Yes]. When overwriting is completed, press [Exit], and then turn off the power. Reference Before turning the power off, see "Turning On the Power", About This Ma- chine..
Page 660 Preventing Information Leaks Canceling Erase All Memory Press [Cancel] while Erase All Memory is in progress. Press [Yes]. Erase All Memory is canceled. Note ❒ If you stop this before completion, the data is not fully erased. Execute [Erase All Memory] again to erase the data. Turn off the main power.
Page 661: Managing Access To The Machine
4. Managing Access to the Machine Preventing Modification of Machine Settings Administrator type determines which machine settings can be modified. Users cannot change the administrator settings. In [Admin. Authentication], [Available Set- tings], the administrator can select which settings users cannot specify. Register the administrators before using the machine.
Page 662: Menu Protect
Managing Access to the Machine Menu Protect The administrator can also limit users’ access permission to the machine’s set- tings. The machine’s System Settings menu and the printer’s regular menus can be locked so they cannot be changed. This function is also effective when man- agement is not based on user authentication.
Page 663 Menu Protect Select the menu protect level, and then press [OK]. Press the {User Tools/Counter} key. Fax Functions To specify [Menu Protect] in [Facsimile Features]: Under [System Settings], [Adminis- trator Tools], [Administrator Authentication Management], set [Machine Management], to [On]. Press the {User Tools/Counter} key. Press [Facsimile Features].
Page 664 Managing Access to the Machine Select the menu protect level, and then press [OK]. Press the {User Tools/Counter} key. Printer Functions To specify [Menu Protect] in [Printer Features], set [Machine Management] to [On] in [Administrator Authentication Management] in [Administrator Tools] in [System Set- tings].
Page 665 Menu Protect Press the {User Tools/Counter} key. Scanner Functions To specify [Menu Protect] in [Scanner Features], set [Machine Management] to [On] in [Administrator Authentication Management] in [Administrator Tools] in [System Set- tings]. Press the {User Tools/Counter} key. Press [Scanner Features]. Press [Initial Settings].
Page 666: Limiting Available Functions
Managing Access to the Machine Limiting Available Functions To prevent unauthorized operation, you can specify who is allowed to access each of the machine’s functions. ❖ Available Functions Specify the available functions from the copier, Document Server, fax, scan- ner, and printer functions. Copier “Full Color/Two Color/Single Color/Black &...
Page 667 Limiting Available Functions Press [Administrator Tools]. Press [Address Book Management]. Select the user. Press [Auth. Info]. In [Available Functions], select the functions you want to specify. If the setting to be specified does not appear, press [TNext] to scroll down to other settings.
Page 668: Managing Log Files
Managing Access to the Machine Managing Log Files Log information To view the log, the log collection server is required. The following log information is stored in the machine’s memory and on its hard disk: • Job log Stores information about workflow related to user files, such as copying, printing, fax deliverly, and scan file delivery •...
Page 669: Transfer Log Setting
Managing Log Files Press [Administrator Tools]. Press [Delete All Logs]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. A confirmation message appears. Press [Yes]. Press [Exit]. Press the {User Tools/Counter}key. Transfer Log Setting The machine administrator can select [On] from the log server only.
Page 670 Managing Access to the Machine Press [Administrator Tools]. Press [Transfer Log Setting]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [Off]. Press [OK]. Press the {User Tools/Counter}key.
Page 671: Enhanced Network Security
5. Enhanced Network Security Preventing Unauthorized Access You can limit IP addresses, disable ports and protocols, or use Web Image Mon- itor to specify the network security level to prevent unauthorized access over the network and protect the address book, stored files, and default settings. Enabling/Disabling Protocols This can be specified by the network administrator.
Page 672: Access Control
Enhanced Network Security Press [Effective Protocol]. Press [Inactive] for the protocol you want to disable. Press [OK]. Press the {User Tools/Counter} key. Reference Advanced network settings can be specified using Web Image Monitor. For details, see the Web Image Monitor Help. Access Control This can be specified by the network administrator.
Page 673: Specifying Network Security Level
Preventing Unauthorized Access Open a Web Image Monitor. Enter "http://(machine's-address)/" in the address bar to access the machine. Log onto the machine. The network administrator can log on using the appropriate login user name and login password. Click [Configuration], under [Security], click [Access Control]. The [Access Control] page appears.
Page 674 Enhanced Network Security Press the {User Tools/Counter}key. Press [System Settings]. Press [Administrator Tools]. Press [Network Security Level]. If the setting you want to specify does not appear, press [TNext] to scroll down to other settings.
Page 675 Preventing Unauthorized Access Select the network security level. Select [Level 0], [Level 1], or [Level 2]. Press [OK]. Press [Exit]. Press the {User Tools/Counter}key. -Status of Functions under each Network Security Level ❍= Available — = Unavailable U = Port is open. | = Port is closed.
Page 676 Enhanced Network Security Function Network Security Level Level 0 Level 1 Level 2 ❍ ❍ ❍ TCP/IP TCP/IP HTTP Port 80 Port 443 Port 631 Port 7443/7444 Port 80 Port 631 Port 443 ❍ ❍ DIPRINT — ❍ ❍ — Port 21 Port 22 sftp...
Page 677: Encrypting Transmitted Passwords
Encrypting Transmitted Passwords Encrypting Transmitted Passwords Prevent login passwords, group passwords for PDF files, and IPP authentication passwords being revealed by encrypting them for transmission. Also, encrypt the login password for administrator authentication and user au- thentication. ❖ Driver Encryption Key Encrypt the password transmitted when specifying user authentication.
Page 678: Driver Encryption Key
Enhanced Network Security Driver Encryption Key This can be specified by the network administrator. Specify the driver encryption key on the machine. By making this setting, you can encrypt login passwords for transmission to pre- vent them from being analyzed. Reference See p.151 “Changing the Extended Security Functions”.
Page 679 Encrypting Transmitted Passwords Press [Extended Security]. For [Driver Encryption Key], press [Change]. Enter the driver encryption key, and then press [OK]. Enter the driver encryption key using up to 32 alphanumeric characters. Note ❒ The network administrator must give users the driver encryption key specified on the machine so they can register it on their computers.
Page 680: Group Password For Pdf Files
Enhanced Network Security Group Password for PDF files This can be specified by the network administrator. On the machine, specify the group password for PDF files. By using a PDF group password, you can enhance security and so protect pass- words from being analyzed.
Page 681: Ipp Authentication Password
Encrypting Transmitted Passwords Enter the password, and then press [OK]. For [Confirm New Password], press [Enter]. Enter the password and press [OK]. Press [OK]. Press the {User Tools/Counter} key. IPP Authentication Password This can be specified by the network administrator. Specify the IPP authentication passwords for the machine using Web Image Monitor.
Page 682: Protection Using Encryption
Enhanced Network Security Protection Using Encryption When you access the machine using a Web Image Monitor or IPP, you can estab- lish encrypted communication using SSL. When you access the machine using an application such as SmartDeviceMonitor for Admin, you can establish en- crypted communication using SNMPv3 or SSL.
Page 683: Ssl (Secure Sockets Layer) Encryption
Protection Using Encryption SSL (Secure Sockets Layer) Encryption This can be specified by the network administrator. To protect the communication path and establish encrypted communication, create and install the server certificate. There are two ways of installing a server certificate: create and install a self-cer- tificate using the machine, or request a certificate from a certificate authority and install it.
Page 684 Enhanced Network Security Click [Configuration], under [Security], click [Device Certificate]. Click [Create]. Make the necessary settings. Reference For details about the displayed items and selectable items, see Web Image Monitor Help. Click [OK]. The setting is changed. Click [OK]. A security warning dialog box appears. Check the details, and then click [OK].
Page 685 Protection Using Encryption Click [OK]. [Requesting] appears for [Certificate Status] in the Certificates area. Log off from the machine. Apply to the certificate authority for the server certificate. The application procedure depends on the certificate authority. For details, contact the certificate authority. For the application, click the Web Image Monitor Details icon and use the in- formation that appears in Certificate Details.
Page 686: User Settings For Ssl (Secure Sockets Layer)
Enhanced Network Security Log off from the machine. Enabling SSL After installing the server certificate in the machine, enable the SSL setting. This procedure is used for a self-signed certificate or a certificate issued by a cer- tificate authority. Open a Web Image Monitor. Enter "http://(machine's-address)/"...
Page 687: Setting The Ssl / Tls Encryption Mode
Protection Using Encryption Install the certificate by following the Certificate Import Wizard instruc- tions. Note ❒ For details about how to install the certificate, see the Web Image Monitor Help. ❒ If a certificate issued by a certificate authority is installed in the printer, confirm the certificate store location with the certificate authority.
Page 688 Enhanced Network Security Press [System Settings]. Press [Interface Settings]. Press [Permit SSL/TLS Communication] If the setting to be specified does not appear, press [TNext] to scroll down to other settings.
Page 689: Snmpv3 Encryption
Protection Using Encryption Select the encrypted communication mode. Select [Ciphertext Only], [Ciphertext Priority], or [Ciphertext/Clear Text] as the en- crypted communication mode. Press [OK]. Press the {User Tools/Counter} key. Note ❒ The SSL/TLS encrypted communication mode can also be specified using Web Image Monitor.
Page 690 Enhanced Network Security Press [Interface Settings]. Press [Permit SNMPv3 Communication]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [Encryption Only]. Press [OK].
Page 691 Protection Using Encryption Press the {User Tools/Counter} key. Note ❒ To use SmartDeviceMonitor for Admin for encrypting the data for speci- fying settings, you need to specify the network administrator’s [Encryption Password] setting and [Encryption Key] in [SNMP Authentication Information] in SmartDeviceMonitor for Admin, in addition to specifying [Permit SNMPv3 Communication] on the machine.
Page 692 Enhanced Network Security...
Page 693: Specifying The Extended Security Functions
6. Specifying the Extended Security Functions Changing the Extended Security Functions As well as providing basic security through user authentication and the machine access limits specified by the administrators, you can increase security by, for in- stance, encrypting transmitted data and data in the address book. If you need ex- tended security, specify the machine’s extended security functions before using the machine.
Page 694 Specifying the Extended Security Functions Press [Administrator Tools]. Press [Extended Security]. Press the setting you want to change, and change the setting. Press [OK]. Press the {User Tools/Counter} key.
Page 695: Settings
Changing the Extended Security Functions Settings ❖ Driver Encryption Key This can be specified by the network administrator. Encrypt the password transmitted when specifying user authentication. The Driver Encryption Key must match the encryption key set on the machine. Reference See the printer driver Help.
Page 696 Specifying the Extended Security Functions ❖ Restrict Adding of User Destinations This can be specified by the user administrator. When "Restrict Use of Destinations" is set to [Off]. After entering a fax or scan- ner destination directly, you can register it in the address book by pressing [Program Dest.].
Page 697 Changing the Extended Security Functions ❖ Enhance File Protection This can be specified by the file administrator. By specifying a password, you can limit operations such as printing, deleting, and sending files, and can pre- vent unauthorized people from accessing the files. However, it is still possible for the password to be cracked.
Page 698 Specifying the Extended Security Functions ❖ Transfer to Fax Receiver This can be specified by the machine administrator. If you use [Forwarding] or [Transfer Request] under the fax function, files stored in the machine can be transferred or delivered. If you select [Prohibit] for this setting, stored files cannot be transferred by [For- warding] and [Transfer Request].
Page 699 Changing the Extended Security Functions ❖ Password Policy This can be specified by the user administrator. The password policy setting is effective only if [Basic Auth.] is specified. This setting lets you specify [Complexity Setting] and [Minimum Character No.] for the password.
Page 700: Other Security Functions
Specifying the Extended Security Functions Other Security Functions This section explains settings for preventing information leaks, and functions that you can restrict to further increase security. Fax Function ❖ Not Displaying Destinations and Senders in Reports and Lists You can specify whether or not to display destinations and senders by click- ing [Facsimile Features], [Administrator Tools], [Parameter Setting] and specifying "Bit No.
Page 701: Scanner Function
Other Security Functions Scanner Function ❖ Print & Delete Scanner Journal To prevent personal information in the transmission/delivery history being printed automatically, set user authentication and the journal will not print automatically. Instead, items in the Print&Delete Scanner Journal are over- written one by one when the number of transmissions/deliveries exceeds 250.
Page 702: Limiting Machine Operation To Customers Only
Specifying the Extended Security Functions Limiting Machine Operation to Customers Only The machine can be set so that operation is impossible without administrator au- thentication. The machine can be set to prohibit operation without administrator authentica- tion and also prohibit remote registration in the address book by a service rep- resentative.
Page 703 Limiting Machine Operation to Customers Only Press [Administrator Tools]. Press [Service Mode Lock]. Press [On] and then [OK]. A confirmation message appears. Press [Yes]. Press the {User Tools/Counter} key.
Page 704 Specifying the Extended Security Functions Canceling Service Mode Lock For a customer engineer to carry out inspection or repair in service mode, the machine administrator must log onto the machine and cancel the service mode lock. Preparation For details about logging on and logging off with administrator authentica- tion, see p.23 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”.
Page 705 Limiting Machine Operation to Customers Only Press [Off] and then press [OK]. Press the {User Tools/Counter} key. The customer engineer can switch to service mode.
Page 706 Specifying the Extended Security Functions...
Page 707: Troubleshooting
7. Troubleshooting Authentication Does Not Work Properly This section explains what to do if a user cannot operate the machine because of a problem related to user authentication. Refer to this section if a user comes to you with such a problem. A Message Appears This section explains how to deal with problems if a message appears on the screen during user authentication.
Page 708 Troubleshooting Messages Causes Solutions The machine cannot connect Make sure the server's set- Failed to obtain URL. to the server or cannot estab- tings, such as the IP Address lish communication. and host name, are specified correctly on the machine. Make sure the host name of the UA Server is specified cor- rectly.
Page 709: Machine Cannot Be Operated
Authentication Does Not Work Properly Machine Cannot Be Operated If the following conditions arise while users are operating the machine, provide instructions on how to deal with them. Condition Cause Solution Cannot print using the printer User authentication has been Enter the login user name and driver or connect using the rejected.
Page 710 Troubleshooting Condition Cause Solution Cannot connect to the Scan- The ScanRouter delivery soft- Update to the latest version of Router delivery software. ware may not be supported by the ScanRouter delivery soft- the machine. ware. Cannot access the machine us- ScanRouter EX Professional V2 does not support user authen- ing ScanRouter EX Profes- tication.
Page 711: Appendix
8. Appendix Operations by the Supervisor The supervisor can delete an administrator’s password and specify a new one. If any of the administrators forget their passwords or if any of the administrators change, the supervisor can assign a new password. If logged on using the super- visor’s user name and password, you cannot use normal functions or specify de- faults.
Page 712: Logging On As The Supervisor
Appendix Logging on as the Supervisor If administrator authentication has been specified, log on using the supervisor login user name and login password. This section describes how to log on. Press the {Login/Logout} key. AMG044S Press [Enter] for [Login User Name]. Enter a login user name, and then press [OK].
Page 713: Logging Off As The Supervisor
Operations by the Supervisor Logging off as the Supervisor If administrator authentication has been specified, be sure to log off after com- pleting settings. This section explains how to log off after completing settings. Press the {Login/Logout} key. AMG044S Press [Yes]. Changing the Supervisor Press the {User Tools/Counter} key.
Page 714 Appendix Under "Supervisor", click [Change]. Press [Change] for the login user name. Enter the login user name, and then press [OK]. Press [Change] for the login password. Enter the login password, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK].
Page 715: Resetting An Administrator's Password
Operations by the Supervisor Resetting an Administrator’s Password Press the {Login/Logout} key. AMG044S Log on as the supervisor. You can log on in the same way as an administrator. Press [System Settings]. Press [Administrator Tools]. Press [Program / Change Administrator]. Press [Change] for the administrator you wish to reset.
Page 716: Machine Administrator Settings
Appendix Machine Administrator Settings The machine administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ General Features All the settings can be specified. ❖ Tray Paper Settings All the settings can be specified. ❖...
Page 717 Machine Administrator Settings ❖ Administrator Tools • User Authentication Management You can specify which authentication to use. You can also edit the settings for each function. • Administrator Authentication Management Machine Management • Program / Change Administrator Machine Administrator You can change the user name and the full-control user’s authority. •...
Page 718: Maintenance
Appendix Maintenance The following settings can be specified. ❖ Auto Color Calibration ❖ Color Registration Copier / Document Server Features The following settings can be specified. ❖ General Features All the settings can be specified. ❖ Reproduction Ratio All the settings can be specified. ❖...
Page 719: Facsimile Features
Machine Administrator Settings Facsimile Features The following settings can be specified. ❖ General Settings All the settings can be specified ❖ Scan Settings All the settings can be specified ❖ Send Settings The following settings can be specified • Program / Change / Delete Standard Message •...
Page 720: Printer Features
Appendix Printer Features The following settings can be specified. ❖ List / Test Print All the settings can be specified. ❖ Maintenance • Menu Protect • List / Test Print Lock • 4Color Graphic Mode ❖ System • Print Error Report •...
Page 721: Scanner Features
Machine Administrator Settings ❖ PS Menu All the settings can be specified. ❖ PDF Menu All the settings can be specified. The PostScript 3 unit option must be installed. Scanner Features The following settings can be specified. ❖ General Settings All the settings can be specified.
Page 722 Appendix • Paper All the settings can be specified. • Timer All the settings can be specified. • Date/Time All the settings can be specified. • E-mail All the settings can be specified. • Auto E-mail Notification All the settings can be specified. •...
Page 723: Settings Via Smartdevicemonitor For Admin
Machine Administrator Settings • Tray Parameters (PS) • PDF Group Password • PDF Fixed Password The PostScript 3 unit option must be installed. ❖ Fax • Environment Settings All the settings can be specified. • Send/Reception Settings All the settings can be specified. •...
Page 724: Network Administrator Settings
Appendix Network Administrator Settings The network administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Interface Settings • Network All the settings can be specified. • IEEE 1394 All the settings can be specified. •...
Page 725: Facsimile Features
Network Administrator Settings Facsimile Features The following settings can be specified. ❖ Send Settings • Max. E-mail Size ❖ Initial Settings • Enable H.323 • Enable SIP • H.323 Settings • SIP Settings • Program/Change/Delete Gateway Scanner Features The following settings can be specified. ❖...
Page 726 Appendix • Administrator Authentication Management Network Administrator Authentication Available Settings for Network Administrator ❖ Fax • Send/Reception Settings Maximum E-mail Size • IP-Fax Settings All the settings can be specified. • IP-Fax Gateway Settings All the settings can be specified. ❖...
Page 727: Settings Via Smartdevicemonitor For Admin
Network Administrator Settings • SNMPv3 All the settings can be specified. • SSDP All the settings can be specified. • Bonjour All the settings can be specified. ❖ Webpage All the settings can be specified. ❖ Security • Network Security All the settings can be specified.
Page 728: File Administrator Settings
Appendix File Administrator Settings The file administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Administrator Tools • Administrator Authentication Management File Management • Program / Change Administrator File Administrator • Extended Security Enhance File Protection •...
Page 729: Settings Via Web Image Monitor
File Administrator Settings Settings via Web Image Monitor The following settings can be specified. ❖ Top Page Reset Printer Job ❖ Document Server All the settings can be specified. ❖ Job • Printer Print Jobs The file administrator can select [Delete], [Delete Password], and [Unlock Job]. The file administrator cannot print files.
Page 730: User Administrator Settings
Appendix User Administrator Settings The user administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Administrator Tools • Administrator Authentication Management User Management • Program / Change Administrator User Administrator • Extended Security Restrict Use of Destinations Restrict Adding of User Destinations Encrypt Address Book...
Page 731: Settings Via Web Image Monitor
User Administrator Settings Settings via Web Image Monitor The following settings can be specified. ❖ Address Book All the settings can be specified. ❖ Device Settings • Auto E-mail Notification All the settings can be specified. • Administrator Authentication Management File Administrator Authentication Available Settings for File Administrator •...
Page 732: Document Server File Permissions
Appendix Document Server File Permissions The authorities for using the files stored in Document Server are as follows: The authority designations in the list indicate users with the following authori- ties. • Read-only This is a user assigned "Read-only" authority. •...
Page 733: The Privilege For User Account Settings In The Address Book
The Privilege for User Account Settings in the Address Book The Privilege for User Account Settings in the Address Book The authorities for using the address book are as follows: The authority designations in the list indicate users with the following authori- ties.
Page 734 Appendix ❍ =You can view and change the setting. U =You can view the setting. - =You cannot view or specify the setting. Settings User User Ad- Registered Full Con- ministra- User trol Read- Edit Edit / De- only lete ❍...
Page 735 The Privilege for User Account Settings in the Address Book Settings User User Ad- Registered Full Con- ministra- User trol Read- Edit Edit / De- only lete FaxDest. Transmis- ❍ ❍ ❍ ❍ sion For- Facsimile ❍ ❍ ❍ ❍ ❍...
Page 736: User Settings
Appendix User Settings If you have specified administrator authentication, the available functions and settings depend on the menu protect setting. The following settings can be specified by someone who is not an administrator. ❍ =You can view and change the setting. U =You can view the setting.
Page 737 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Edit Front Margin: Left/Right ❍ ❍ Back Margin: Left/Right ❍ ❍ Front Margin: Top/Bottom ❍ ❍ Back Margin: Top/Bottom 1 Sided → 2 Sided Auto Margin: T to T ❍...
Page 738 Appendix Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Stamp Back- Size ground ❍ ❍ Density Num- ❍ ❍ bering Stamp Color ❍ ❍ Preset Stamp Language Stamp ❍ ❍ Stamp Priority: COPY ❍ ❍ Stamp Priority: URGENT ❍...
Page 739 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Date Format Stamp Stamp ❍ ❍ Font ❍ ❍ Size ❍ ❍ Superimpose ❍ ❍ Stamp Color ❍ ❍ Stamp Setting ❍ ❍ Page Stamp Format Num- ❍...
Page 740: Printer Functions
Appendix Printer Functions The default for [Menu Protect] is [Level 2]. ❖ Normal Printer Screen Functions Menu Protect Level 1 Level 2 ❍ ❍ ❍ Print Jobs ❖ Printer Features Tab Names Settings Menu Protect Level 1 Level 2 ❍ Maintenance Delete All Temporary Print Jobs ❍...
Page 741 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ PCL Menu Orientation ❍ Form Lines ❍ Font Source ❍ Font Number ❍ Point Size ❍ Font Pitch ❍ Symbol Set ❍ Courier Font ❍ Extend A4 Width ❍...
Page 742: Scanner Features
Appendix Scanner Features The default for [Menu Protect] is [Level 2]. Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ General Settings Switch Title ❍ ❍ Update Delivery Server Destination List ❍ ❍ Search Destination ❍ ❍ TWAIN Standby Time ❍...
Page 743: Facsimile Features
User Settings Facsimile Features The default for [Menu Protect] is [Off]. Names Settings Menu Protect Level 1 Level 2 ❍ ❍ General Settings Quick Operation Key 1-3 ❍ ❍ Switch Title of Quick Dial Table ❍ ❍ Switch Title ❍ ❍...
Page 744 Appendix Names Settings Menu Protect Level 1 Level 2 ❍ Initial Settings Parameter Setting ❍ ❍ Parameter Setting:Print List ❍ Program Closed Network Code ❍ Program Memory Lock ID ❍ Internet Fax Settings ❍ Program Fax Information ❍ Enable H.323 ❍...
Page 745: System Settings
User Settings System Settings The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not "Available Settings" has been specified. Tab Names Settings Admin-...
Page 746 Appendix Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Timer Settings Auto Off Timer ❍...
Page 747 User Settings Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Inter- Net- Machine IPv4 Address face work...
Page 748 Appendix Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Inter- IEEE IP Address face 1394 ❍...
Page 749 User Settings Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ File Transfer Delivery Option ❍...
Page 750 Appendix Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. Administrator Address Book Management Tools Address Book: Program / Change / Delete Group ❍...
Page 751: Web Image Monitor Setting
User Settings The IEEE802.11b interface unit option must be installed. File Format Converter option must be installed. The IEEE 1284 interface board option must be installed. The data overwrite security unit option must be installed. Web Image Monitor Setting ❖ Device Settings The settings available to the user depend on whether or not administrator au- thentication has been specified.
Page 752 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Date/Time Set Date ❍ ❍...
Page 753 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ E-mail POP E-mail Address ❍...
Page 754 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Auto E-mail Notification Message Notification ❍...
Page 755 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ File Transfer SMB User Name ❍...
Page 756 Appendix ❖ Printer The default for [Menu Protect] is [Level 2]. Category Settings Menu Protect Level 1 Level 2 ❍ System Print Error Report ❍ Auto Continue ❍ Memory Overflow ❍ Memory Usage ❍ Duplex ❍ Copies ❍ Blank Page Print ❍...
Page 757 User Settings Category Settings Menu Protect Level 1 Level 2 ❍ Duplex PS Settings ❍ Blank Page Print ❍ Data Format ❍ Resolution ❍ Resolution PDF Settings ❍ PDF Temporary Password ❍ PDF Fixed Password ❍ PDF Group Password The PostScript 3 unit option must be installed. ❖...
Page 758 Appendix Category Settings Menu Protect Level 1 Level 2 ❍ ❍ IP-Fax Settings Enable H.323 ❍ ❍ Enable IP-Fax Gatekeeper ❍ ❍ Gatekeeper Address(Main) ❍ ❍ Gatekeeper Address(Sub) ❍ ❍ Own Fax No. ❍ ❍ Enable SIP ❍ ❍ Enable Server ❍...
Page 759 User Settings ❖ Interface The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not "Available Settings" has been specified. Category Settings Admin-...
Page 760 Appendix ❖ Network The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not "Available Settings" has been specified. Category Settings Admin-...
Page 761 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ IPv4 Host Name ❍...
Page 762 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ IPv6 IPv6 Address ❍ ❍...
Page 763 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tication "Availa- "Availa- has not ble Set- ble Set- been tings" tings" speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ AppleTalk AppleTalk ❍ ❍...
Page 764: Functions That Require Options
Appendix Functions That Require Options The following functions require certain options and additional functions. • Hard Disk overwrite erases function DataOverwriteSecurity unit • Data security for copying function Copy Data Security Unit • PDF Direct Print function PostScript unit...
Page 765: Index
INDEX Access Control , 130 Fax , 181 , 184 , 215 Access Permission , 87 File Administrator , 12 , 119 , 190 Address Book , 189 File Creator (Owner) , 4 Address Management Tool , 189 File Transfer , 174 , 182 Adjust Color Image , 176 Full Control , 190 , 191 Administrator , 4...
Page 766 Operational Requirements Timer Settings , 174 for Windows Authentication , 42 Top Page , 179 , 187 Owner , 190 Transfer to Fax Receiver , 156 Tray Paper Settings , 174 Type of Administrator , 119 Parameter Settings , 181 Password for IPP Authentication , 135 Password for Stored Files , 87 User , 4...
Page 767 MEMO...
Page 768 MEMO B222-7907...
Page 769 Operating Instructions Copy/Document Server Reference Placing Originals Copying Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 770 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 771 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 772 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 773 What You Can Do with This Machine <Color Functions/Color Adjustments> Color Copying You can switch the color copy mode depending on the type of originals used and the desired finish. See p.40 “Selecting a Color Mode”. ❖ Full Color Copy Copies using four colors: yellow, magenta, cyan and black.
Page 774 ❖ Erase Specified Color See p.42 “Erase Color”. Copies by deleting a specific color in the original. AMF039S ❖ Color Background See p.43 “Color Background”. Copies by adding a color to the whole page. AMF040S...
Page 775 Stamping on Copies Copies with the date, page numbers, etc. The stamp color can be yellow, red, cy- an, magenta, green, blue, and black. AQI075S Printed inserts types: ❖ Background Numbering See p.107 “Background Numbering”. ❖ Preset Stamp See p.108 “Preset Stamp”. ❖...
Page 776 Adjusting Colors See p.47 “Color Adjustment”. ❖ Primary Colors AMA013S Colors can be created by combining the 3 primary colors: yellow, magenta and cyan. Black can be made by combining yellow, magenta and cyan, how- ever, as there might be some slight differences, “black” will be expressed us- ing a black toner.
Page 777 ❖ Color Balance Adjusts the overall color tone of copies. See p.44 “Color Balance”. AMA015S Adjusting Images See p.48 “Image Adjustment”. ❖ Sharp/Soft Adjusts the outline of the image. See p.50 “Adjusting the sharpness/softness”. AMA016S ❖ Contrast Adjusts the shades of the image. See p.50 “Adjusting the contrast”.
Page 778 ❖ Background Density Adjusts the background density of the image. See p.51 “Adjusting the background density”. AMA018S ❖ Other Adjustments • Adjust U.C.R. See p.51 “Adjusting the U.C.R.”. • Text/Photo Sensitivity See p.52 “Adjusting the Text/Photo sensitivity”. viii...
Page 779 What You Can Do with This Machine Functions differ depending on machine type and options. Reference See p.3 “Functions Requiring Optional Configurations”. Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.83 “Duplex”. ❖ 2 Sided 1 Page → 2 Sided 1 Page See p.83 “Duplex”.
Page 780 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 16 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. GCSHVY5E 1 Front 2 Back ❖...
Page 781 ❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. GCSHVY2E 1 Front 2 Back ❖ 2 Sided 8 Pages → Combine 2 Sided 1 Page See p.89 “Two-Sided Combine”. GCSHVY6E 1 Front 2 Back ❖...
Page 782: Copying Book Originals
❖ Front & Back Bound Originals → 2 Sided Pages See p.94 “Booklet/Magazine”. Copying Book Originals ❖ 1 Sided 4 Pages → Booklet See p.94 “Booklet/Magazine”. • Open to left GCBOOK0E • Open to right GCBOOK1E...
Page 783 ❖ 2 Sided 2 Pages → Booklet See p.94 “Booklet/Magazine”. • Open to left GCAH010E • Open to right GCAH020E ❖ 1 Sided → Magazine See p.94 “Booklet/Magazine”. • Open to left GCBOOK3E • Open to right GCBOOK4E xiii...
Page 784 ❖ 2 Sided → Magazine See p.94 “Booklet/Magazine”. • Open to left GCAH030E • Open to right GCAH040E...
Page 785: Combining Multiple Pages Onto A Single Page
Combining Multiple Pages onto a Single Page See p.87 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVY7E ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY8J ❖ 1 Sided 8 Pages → Combine 1 Sided 1 Page GCSHVY3J...
Page 786 ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ ❖ 2 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY4J...
Page 787: Copying Originals Such As Books
Copying Originals Such as Books ❖ Bound Originals → 1 Sided 2 Pages See p.92 “Series Copies”. CP2B0100 ❖ Bound Originals → 2 Sided 1 Page See p.94 “Booklet/Magazine”. ❖ Front & Back Bound Originals → 2 Sided Pages See p.94 “Booklet/Magazine”. xvii...
Page 788: Copying Onto Thick Paper
Copying 2-Sided Pages onto 1-Sided Pages See p.92 “Series Copies”. ❖ 2 Sided 1 Page → 1 Sided 2 Pages CP2B0200 Copying onto Thick Paper ❖ Copying onto Thick Paper See p.38 “When Copying onto Thick Paper”. xviii...
Page 789 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine <Color Functions/Color Adjustments>..iii Color Copying ......................iii Stamping on Copies....................v Adjusting Colors ......................vi Adjusting Images...................... vii What You Can Do with This Machine..............ix Types of Duplex Copies ....................
Page 790 Copying from the Bypass Tray................33 When Copying onto Regular Size Paper ..............35 When Copying onto Custom Size Paper..............36 When Copying onto OHP Transparencies or Thin Paper ........37 When Copying onto Thick Paper ................38 When Copying onto Envelopes................39 Color Functions ....................40 Selecting a Color Mode....................40 Convert Colors ......................
Page 791 Programs ......................142 Storing a Program ....................143 Changing a Stored Program ..................144 Deleting a Program ....................145 Recalling a Program....................145 Programming Defaults in Initial Display ..............146 3. Document Server Relationship between Document Server and Other Functions .....147 Document Server Display ..................148 Simplified Display....................150 Preview Display......................151 Using the Document Server................
Page 792 xxii...
Page 793 Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 794: Symbols
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.173 “Supplementary Information” About This Machine Symbols This manual uses the following symbols: Indicates important safety notes.
Page 795: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Stack: SR790, Booklet Finisher SR3020 or Finisher SR3030 Staple: SR790, Booklet Finisher SR3020 or Finisher SR3030 Staple (Center): Booklet Finisher SR3020 Punch: Booklet Finisher SR3020 or Finisher SR3030, Punch kit Note ❒...
Page 796: Display
Display The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. ❖...
Page 797: Simplified Display
Simplified Display This section explains how to use the “Simplified Display” and introduces its keys. You can view the simplified display from the Copier's initial screen by pressing the {Simplified Display} key. The simplified display contains main functions only. Enlarged characters and keys make for easier operation. AQI031S ❖...
Page 798: User Tools Menu (Copier / Document Server Features)
User Tools Menu (Copier / Document Server Features) This section describes items that can be specified on the Copier / Document Server Features screen. The Copier / Document Server Features screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide.
Page 799 ❖ Reproduction Ratio Item Description Shortcut R / E You can register up to three frequently used Reduce/Enlarge ra- tios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Re- duce/ Enlarge ratios.
Page 800 ❖ Stamp Item Description Background Numbering Size You can set the size of the numbers. Density You can set the density of the numbers. Stamp Color You can set the color of the numbers. Preset Stamp Stamp Language You can select the language of the stamp. Stamp Priority You can select the stamp type given priority when [Preset Stamp] is pressed.
Page 801: Input / Output
Item Description Stamp Position:-1-,-2-... You can set the position where the stamp is printed. Stamp Position:P.1,P.2... You can set the position where the stamp is printed. Stamp Position:1,2... You can set the position where the stamp is printed. Stamp Position:1-1,1-2... You can set the position where the stamp is printed.
Page 802 ❖ Adjust Color Image Item Description Background Density of ADS The background density is adjusted to skip the texture and copy. (Full Color / Two-color) You can adjust the background density up to 5 levels when in Full Color. Color Sensitivity You can adjust the color specified to convert in “Convert Color”...
Page 803: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Note ❒...
Page 804 Placing Originals Non-compatible originals for the Auto Document Feeder Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead. •...
Page 805: Sizes Detectable By The Auto Paper Select
Originals Sizes Detectable by the Auto Paper Select Sizes detectable by the exposure glass and ADF are: ❖ Metric version Size A3L B4 11" 8KL 16K " " × × × JISL JISK JISK Location 17" 11" 13" of the original ×...
Page 806: Missing Image Area
Placing Originals ❖ ADF AAE044E Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference See p.24 “Custom sizes”. Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually: •...
Page 807: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Page 808: Original Orientation
Placing Originals Original Orientation You can set the original orientation in the following ways. When placing the original on the exposure glass, set it facing downwards. • Standard orientation Select this function when the original orientation is the same as the copy pa- per orientation.
Page 809: Placing Originals On The Exposure Glass
Placing Originals Press [Special Original]. Select the original orientation ( ), and then press [OK]. Note ❒ It is recommended to use this function together with the [Auto Paper Select] or [Auto Reduce / Enlarge] function. Placing Originals on the Exposure Glass Place originals on the exposure glass.
Page 810: Placing Originals In The Auto Document Feeder
Placing Originals Placing Originals in the Auto Document Feeder Place originals in the ADF. Settings should be made in the following situations: ❖ When placing originals consisting of more than 100 pages: See p.20 “Batch Mode”. ❖ When placing originals one by one: See p.21 “SADF Mode”.
Page 811 Placing Originals Adjust the guide to the original size. Set the aligned originals face up into the ADF. Do not stack originals beyond the limit mark. The last page should be on the bottom. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or dis- play a paper misfeed message.
Page 812: Batch Mode
Placing Originals Batch Mode In Batch mode, the machine copies an original of more than 100 pages as one document, even if it is placed on the ADF in parts. Press [Special Original]. Select [Batch] and then press [OK]. Place the first part of the original, and then press the {Start} key. After the first part of the original has been fed, place the next part, then press the {Start} key.
Page 813: Sadf Mode
Placing Originals SADF Mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important ❒ You should make a setting so that [SADF] will be displayed when you press [Special Original].
Page 814: Mixed Size Mode
Placing Originals Mixed Size Mode When placing different size originals of the same width in the ADF at the same time, the machine automatically checks the size of the originals and makes copies. Important ❒ When placing originals of different sizes in the ADF and making copies with- out using the Mixed size mode, paper might become jammed or parts of the original image might not be copied.
Page 815: Original Size
Placing Originals Original Size Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Special Original]. Press [Original Size] . Press [Regular Size]. Select the size of original, and then press [OK] . Place the original, and then press the {Start} key.
Page 816 Placing Originals Custom sizes When placing custom size originals in the ADF, specify the size of the originals. Important ❒ Paper that has a vertical length of 128–297 mm (5.1"-11.6") and a horizontal length of 128–432 mm (5.1"-17") can be placed with this function. Press [Special Original].
Page 817: Copying
2. Copying This chapter describes the procedure for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs.
Page 818: Interrupt Copy
Copying Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine. ❒ To stop the machine during a multi-copy run, press the {Clear/Stop} key. ❒ To cancel all copy jobs and return the machine to the default condition, press the {Clear Modes} key.
Page 819: Left Original Beeper
Basic Procedure Note ❒ The previous copy job settings are restored. Simply press the {Start} key to continue copying from where it left off. Left Original Beeper The beeper sounds and an error message is displayed when you leave your orig- inals on the exposure glass after copying.
Page 820: Job List
Copying Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.
Page 821: Job List Screen
Job List Job List Screen This section explains displays and icons that appear in the Job List screen. The Job List screen varies depending on whether [Job Order] is selected with Print Priority for the System Settings. For details about the setting procedure, see “System Settings”, General Settings Guide.
Page 822: Checking Jobs In The Print Queue
Copying Checking Jobs in the Print Queue You can check the contents of jobs in the print queue. Press [Job List]. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit]. Changing the Order of Jobs You can change the order in which print jobs in the job list are served: Press [Job List].
Page 823: Holding Print Jobs
Job List Press [OK]. Holding Print Jobs The machine holds jobs that are queued and currently printing. Press [Job List]. Select the job(s) to hold. Press [Suspend Printing]. Deleting Jobs You can delete a job that is queued or currently printing. Press [Job List].
Page 824: Checking Job History
Copying Checking Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit].
Page 825: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, translu- cent paper, postcards and copy paper that cannot be loaded in the paper trays. Important ❒ When the duplex unit is attached, the default is [1 Sided → 2 Sided]. When copy- ing from the bypass tray, cancel [1 Sided →...
Page 826 Copying Open the bypass tray. AQF070S Insert the paper face-down until you hear the beep, and then align the pa- per guide to the paper size by pinching the clip. If the guides are not flush against the copy paper, images might be skewed or paper misfeeds might occur.
Page 827: When Copying Onto Regular Size Paper
Copying from the Bypass Tray Reference See p.146 “Programming Defaults in Initial Display”. See “System Settings”, General Settings Guide. When Copying onto Regular Size Paper Makes copies onto regular size paper from the bypass tray. Open the bypass tray, and then insert the paper face-down until you hear the beep.
Page 828: When Copying Onto Custom Size Paper
Copying When Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Open the bypass tray, and then insert the paper face-down until you hear the beep. Align the paper guide to the paper size by pinching the clip. Press [Bypass], and then press the {q} key.
Page 829: When Copying Onto Ohp Transparencies Or Thin Paper
Copying from the Bypass Tray When Copying onto OHP Transparencies or Thin Paper When copying onto OHP transparencies or thin paper, select the type and size of paper. Important ❒ We recommend that you use specified OHP transparencies. ❒ OHP transparencies must be loaded face-down in the tray with the notched corner of the sheet in the appropriate corner of the tray.
Page 830: When Copying Onto Thick Paper
Copying When Copying onto Thick Paper When copying onto thick paper, select the type and size of paper. To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. Open the bypass tray, and then insert the paper face-down until you hear the beep.
Page 831: When Copying Onto Envelopes
Copying from the Bypass Tray When Copying onto Envelopes When copying onto envelopes, select the paper type. Open the bypass tray, and then insert the envelopes with the side you want to copy face-down until the beeper sounds. Align the paper guide to the envelope side by pinching the clip. Press [Bypass], and then press the {q} key.
Page 832: Color Functions
Copying Color Functions This section describes functions that are used for color copying. Selecting a Color Mode Select a color (or colors) that suits your originals and copying requirements. For color images, refer to “What You Can Do with This Machine <Color Func- tions/Color Adjustments>”.
Page 833: Convert Colors
Color Functions Convert Colors Copies by changing the color in the original to a different color. Important ❒ It is possible to specify up to 4 colors. ❒ To use this function, [Full Color] must be selected. ❒ If any other color mode is selected, you cannot select [Convert Color]. Press [Full Color].
Page 834: Erase Color
Copying Selects the new color. You can adjust the density of each color in four steps. To select User Color, press [User Color], and then select the color. After selecting all colors to be converted, press [OK] three times. Place the originals, and then press the {Start} key. Note ❒...
Page 835: Color Background
Color Functions Note ❒ The width of the color to be deleted can be adjusted in five levels. If the col- or width is set to [Wider] and red has been specified, colors, which are close to magenta or orange, will also be deleted. The color width can be adjusted in User Tools.
Page 836: Color Balance
Copying Color Balance Adjusts the overall color tone when the overall copy is reddish or bluish. Press [Edit / Color]. Make sure that [Color] is selected before pressing [Adjust Color]. Make sure that [Color Balance] is selected. Adjust the color balance by pressing [Lighter] or [Darker]. Press [OK] twice.
Page 837: Color Balance Program
Color Functions Color Balance Program You can also store the color balance setting as a color balance program and recall it when you want to use it. You can store up to three programs. Note ❒ If you want to change the registered settings, register them one more time. In this case, the previously registered contents will be changed.
Page 838 Copying Changing the registered contents Changes contents stored in color balance programs. Press [Edit / Color]. Make sure that [Color] is selected before pressing [Adjust Color]. Make sure that [Color Balance] is selected before pressing [Program Color Bal- ance]. Make sure that [Recall] is selected, and then select the program number ([1]- [3]) to be changed.
Page 839: Color Adjustment
Color Functions Place the originals, and then press the {Start} key. Note ❒ After copying has been completed, pressing the {Clear Modes} key deletes the recalled contents. Deleting the registered contents Deletes contents stored in color balance programs. Press [Edit / Color]. Make sure that [Color] is selected before pressing [Adjust Color].
Page 840: Image Adjustment
Copying Select the colors you want to adjust. You can select up to 3 colors. Adjust the color tastes using [←] or [→]. Refer to the color circle on the control panel. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒...
Page 841 Color Functions ❖ Text/Photo Sensitivity Adjusts the standard level in judging the image in the text and photo part when using “Text / Photo”. Press [Edit / Color]. Make sure that [Color] is selected before pressing [Adjust Color]. Press [Copy Quality]. Adjust the settings.
Page 842 Copying Adjusting the sharpness/softness Adjusts the outline of an image. Adjust by pressing [Soft] or [Sharp]. Press [OK]. Adjusting the contrast Adjusts the shades of an image. Adjust by pressing [Low] or [High]. Press [OK].
Page 843 Color Functions Adjusting the background density Adjusts the background density of an image. Adjust by pressing [Lighter] or [Darker]. Press [OK]. Note ❒ Adjustments should be made lighter when copying dark textured origi- nals, such as newspaper or recycled paper. ❒...
Page 844 Copying Adjusting the Text/Photo sensitivity Adjusts the standard level in judging the image in the text and photo part when using “Text / Photo”. Adjust by pressing [Text] or [Photo]. Press [OK]. Note ❒ Make sure to set to “Text” when parts of the texts are faded or are not clear. Set to “Photo”...
Page 845: User Color
Color Functions User Color You can register User Colors made by adjusting the density of yellow, magenta, cyan, and black. You can also give a name to the colors you register, and print out a list of user colors. You can create colors by: •...
Page 846 Copying Adjusting colors based on selected color Creates colors by adjusting the density of each color based on the density of a chosen basic color. Press [Edit / Color]. Press [Color], and then press [User Color]. Make sure that [Program] is selected, and then select the number ([01]-[15]) for the color you want to register.
Page 847 Color Functions Select the color whose density is to be specified, and then specify the den- sity in percentages using [n] or [o]. Check names and densities of each color, and press [OK]. Press [OK] twice. Note ❒ It is also possible to specify density by pressing [Adjust with Number Keys] in step ❒...
Page 848 Copying Renaming a user color Renames a user color. Press [Edit / Color]. Press [Color], and then press [User Color]. Make sure that [Program] is selected, and then select the number ([01]-[15]) for the color you want to rename. Select the color you want to rename. Press [Change Name].
Page 849: Copier Functions
Copier Functions Copier Functions This section describes the copy functions. Adjusting Copy Image Density There are three types of adjustment available. ❖ Auto image density The machine automatically adjusts the image density by scanning the densi- ties of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 850 Copying Manual image density You can adjust the density of the overall original in nine steps. When [Auto Density] is selected, press [Auto Density] to cancel it. Press [W] or [V] to adjust the image density. The density indicator “{” moves.
Page 851: Selecting The Original Type Setting
Copier Functions Selecting the Original Type Setting Select one of the following 6 types to match your originals: ❖ Text Select this mode when your originals contain only text (no pictures). ❖ Text/Photo Select [Text / Photo] when your originals contain photographs or pictures with text. ❖...
Page 852: Selecting Copy Paper
Copying Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ Manual Paper Select Choose the tray containing the paper you want to copy onto: a paper tray, by- pass tray or LCT.
Page 853 Copier Functions Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. Make sure that Auto Paper Select is selected. Trays with a key mark ( ) will not be automatically selected. Reference See “Tray Paper Settings”, General Settings Guide.
Page 854 Copying Note ❒ If the orientation in which your original is placed (K or L) is different from that of the paper you are copying onto, this function rotates the orig- inal image by 90° to fit it on the copy paper. GCROTA0E ❒...
Page 855: Preset Reduce/Enlarge
Copier Functions Preset Reduce/Enlarge You can select a preset ratio for copying. ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left cor- ner will be the base point.
Page 856 Copying Note ❒ To select a preset ratio on the initial display in step , press the shortcut reduce/enlarge key and go to step Reference See “Reproduction Ratio”, General Settings Guide. Create Margin function The Create Margin function reduces the image to 93% of its original size to place the reduced image at the center.
Page 857: Zoom
Copier Functions Zoom You can change the reproduction ratio in increments of 1%. To select the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [o] or [n].
Page 858 Copying To enter the ratio with the number keys Select a ratio using the number keys. Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press the {q} key. Press [OK] twice. Place your originals, and then press the {Start} key.
Page 859: Auto Reduce/Enlarge
Copier Functions Auto Reduce/Enlarge The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce/Enlarge, see the following table for paper sizes and orientations you can use: ❖...
Page 860: Size Magnification
Copying Place your originals, and then press the {Start} key. Reference See p.14 “Sizes difficult to detect”. Size Magnification This function calculates an enlargement or reduction ratio based on the lengths of the original and copy. ANP059S Measure and specify the lengths of the original and copy by comparing “A” with “a”. Press [Reduce / Enlarge].
Page 861: Directional Magnification (%)
Copier Functions Directional Magnification (%) Specify the horizontal and vertical lengths of the original and copy image at dif- ferent reproduction ratio. Copies can be reduced or enlarged at different repro- duction ratios horizontally and vertically. CP2P01EE a: Horizontal ratio b: Vertical ratio To enter the ratio with the number keys Select a ratio using the number keys.
Page 862 Copying To specify the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Press [Direct. Mag. %]. Press [[n] [o] keys]. Press [Horizontal]. Adjust the ratio using [n] or [o]. Pressing [n] or [o] changes the ratio in increments of 1%. Pressing and hold- ing down [n] or [o] changes it in increments of 10%.
Page 863: Directional Size Magnification (Inch)
Copier Functions Directional Size Magnification (Inch) Specify the horizontal and vertical lengths of the original and copy image. Copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. CP2M01EE Horizontal original size: A mm (inch) Vertical original size: B mm (inch) Horizontal copy size: a mm (inch) Vertical copy size: b mm (inch) Measure and specify the lengths of the original and copy by comparing “A”...
Page 864: Sort
Copying Enter the vertical size of the copy with the number keys, and then press the {q} key. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change a length in steps , press the key you wish to change and enter the new value.
Page 865 Copier Functions Press [Finishing]. Select [Sort] or [Rotate Sort]. When a finisher is not installed: When SR790 is installed: When Booklet Finisher SR3020 is installed: When Finisher SR3030 is installed:...
Page 866 Copying Press [OK]. Enter the number of copy sets using the number keys. Place your originals. When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the first page is on the top. When placing an original on the exposure glass or in the ADF using Batch mode, press the {q} key after all the originals have been scanned.
Page 867 Copier Functions Note ❒ If you press [Suspend] after checking the results, return to step to adjust the copy settings as necessary. You can change the settings for Staple, Punch, Duplex (1 sided → 2 sided, 2 sided → 2 sided), Copy Orientation, Margin Adjust., Cover/Slip Sheet, Stamp, and Designate.
Page 868: Stack
Copying Stack Copies can be assembled with each page placed. If a finisher is installed, each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page. Important ❒...
Page 869 Copier Functions Finisher SR3030 Press [OK]. Enter the number of copies with the number keys. Place your originals, and then press the {Start} key. Note ❒ When placing an original on the exposure glass, start with the first page to be copied.
Page 870: Staple
Copying Staple Each copy set can be stapled together. Important ❒ A finisher is required. ❒ You cannot use the bypass tray with this function. ❖ Stapling position and original setting Place all the originals in the ADF in the orientation in which they can be read normally.
Page 871 Copier Functions ❖ Booklet Finisher SR3020 AQI050S ❖ Finisher SR3030 AQI051S...
Page 872 Copying These tables show the stapling positions, not the orientation of delivery. Left 2K and Top 2L are not available for paper larger than A4 size. Press [Finishing]. Select one of the stapling positions. SR790 Booklet Finisher SR3020 Finisher SR3030 When you select a stapling position, Sort mode is automatically selected.
Page 873: Punch
Copier Functions Note ❒ When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so that the last page is on the bottom. ❒ When placing an original on the exposure glass or in the ADF using Batch mode, press the {q} key after all the originals have been scanned.
Page 874 Copying ❖ Punch hole positions The relationship between the orientation in which you place the original and the punch hole positions is as follows: AQI052S This table shows the punch hole positions, not the orientation of delivery. 2 hole left K, 2 hole top L, 3 hole left K, and 3 hole top L are not available for paper larger than A4 size.
Page 875: Duplex
Copier Functions Finisher SR3030 Press [OK]. Place your originals, and then press the {Start} key. Duplex There are two types of duplex. ❖ 1 Sided → 2 Sided Copies 2 one-sided pages on 1 two-sided page. ❖ 2 Sided → 2 Sided Copies 1 two-sided page on 1 two-sided page.
Page 876 Copying ❖ Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place your originals (vertical or horizontal). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
Page 877 Copier Functions Press [Duplex]. Select [1 Sided → 2 Sided] or [2 Sided → 2 Sided]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. ❒ The maximum paper weight that can be used with duplex copying is 64– 105 g/m (17-28 lb.).
Page 878 Copying Originals and copy orientation You can select the orientation. • Top to Top Duplex1 • Top to Bottom Duplex2 Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. Note ❒ The default setting is [Top to Top]. You can change the default orientation with Copier/Document Server Features in User Tools.
Page 879: One-Sided Combine
Copier Functions One-Sided Combine Combine several pages onto one side of a sheet. There are six types of One-Sided Combine. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. GCSHVY7E ❖...
Page 880 Copying Placing originals (originals placed in the ADF) • Originals read from left to right Combine5 • Originals read from top to bottom Combine6 Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy.
Page 881: Two-Sided Combine
Copier Functions Note ❒ You cannot use the bypass tray with this function. Reference See p.86 “Originals and copy orientation”. See “Edit”, General Settings Guide. Two-Sided Combine Combines various pages of originals into one sheet with two sides. There are six types of Two-Sided Combine. ❖...
Page 882 Copying ❖ 1 Sided 16 Pages → Combine 2 Sides Copies 16 one-sided originals to one sheet with eight pages per side. GCSHVY5E Front Back ❖ 2 Sided 2 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖...
Page 883 Copier Functions ❖ 2 Sided 8 Pages → Combine 2 Sides Copies 8 two-sided originals to one sheet with eight pages per side. GCSHVY6E Front Back Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy.
Page 884: Series Copies
Copying Press [OK]. Place your originals, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. Reference See p.86 “Originals and copy orientation”. See “Edit”, General Settings Guide. Series Copies Separately copies the front and back of a two-sided original or the two facing pages of a bound original onto two sheets.
Page 885 Copier Functions ❖ Book → 1 Sided You can make one-sided copies from two facing pages of a bound original (book). CP2B0100 ❖ 2 Sided → 1 Sided You can make one-sided copies from two-sided originals. Press [Dup./Combine/Series]. Press [Series]. Select [2 Sided →...
Page 886: Booklet/Magazine
Copying Booklet/Magazine Copies two or more originals in page order. There are six types of Booklet/Magazine. Important ❒ The following table shows the paper sizes of two-sided original and two-sid- ed copy (when copying at a ratio of 100%): ❖ Metric version AMA020S ❖...
Page 887 Copier Functions • Open to right GCBOOK1E ❖ 2 Sided → Booklet Make two-sided originals to copies in page order for a folded booklet as shown. • Open to left GCAH010E • Open to right GCAH020E...
Page 888 Copying ❖ 1 Sided → Magazine Copies two or more originals to make copies in page order when they are folded and stacked. • Open to left GCBOOK3E • Open to right GCBOOK4E ❖ 2 Sided → Magazine Copies two or more originals of two-sided to make copies in page order when they are folded and stacked.
Page 889 Copier Functions • Open to right GCAH040E ❖ Book → 2 Sided Copies a two-page spread original onto one sheet with one page per side. You cannot use the bypass tray with “Book → 2 Sided” or “Front&Back → 2 Sided”.
Page 890 Copying ❖ How to fold and unfold copies to make a booklet As shown below, fold a copy along the centerline, and open. GCBOOK2E Open to left Open to right ❖ How to fold and unfold copies to make a magazine As shown below, fold and stack copies to make a magazine, and open.
Page 891 Copier Functions Select [Open to Left] or [Open to Right] with User Tools. Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]), or select a book type from [Book → 2 Sided] and [Front&Back →...
Page 892: Margin Adjustment
Copying Margin Adjustment Copies originals leaving a binding margin. Press [Edit / Color]. Press [Margin Adj.]. Set a binding margin for a front page. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins. Set a binding margin for the back side pages.
Page 893: Erase
Copier Functions Erase This function erases the center and/or all four sides of the original image. This function has the following three types: ❖ Border This mode erases the edge margin of the original image. GCCENT2E ❖ Center This mode erases the center margin of the original image. GCCENT1E ❖...
Page 894 Copying Note ❒ The erase width is set to 10 mm (0.4 inches) as a default. You can change this setting with User Tools. See “Edit”, General Settings Guide. ❒ The relationship between the original orientation and the erased part is as follows: L original K original Erased part...
Page 895 Copier Functions Set an erase border width with [n] or [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
Page 896 Copying Press the key for the border you want to change and set an erase width with [n] and [o]. Press [OK] twice. Place your originals, and then press the {Start} key. Center Erase This mode erases the center margin of the original image. Press [Edit / Color].
Page 897 Copier Functions Center/Border Erase (same width) This mode erases both the center and edge margins of the original image. Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center / Border]. Press [Same Width]. Press [Center], and then set the erase center width with [n] and [o]. Press [Border], and then set the erase border width with [n] and [o].
Page 898 Copying Center/Border Erase (different width) This mode erases both the center and edge margins of the original image. Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Press [Erase Center / Border]. Press [Different Width]. Press the key for the border you want to change and set an erase width with [n] and [o].
Page 899: Background Numbering
Copier Functions Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents. GCSTMP2J Important ❒...
Page 900: Preset Stamp
Copying Reference See “Background Numbering”, General Settings Guide. Preset Stamp Messages are stamped on copies. GCSTMP1E Important ❒ You cannot use the bypass tray with this function. ❒ Only one message can be stamped at a time. • The following eight messages are available for stamping: “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”...
Page 901 Copier Functions Press [Edit / Color]. Press [Stamp]. Press [Preset Stamp]. Select the desired message. You can change the stamp color, position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK].
Page 902 Copying Changing the stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color. Select the stamp color, and then press [OK]. Changing the stamp position, size and density Changes the stamp position, size and density. Press [Change] under [Position / Size / Density]. Select the position for print, size, and density, and then press [OK].
Page 903: User Stamp
Copier Functions User Stamp Copies a scanned image as a stamp. Letters or images you use frequently can be registered. GCSTMP0E Important ❒ You have to register a user stamp before using this function. ❒ You cannot use the bypass tray with this function. ❒...
Page 904 Copying Press [Edit / Color]. Press [Stamp]. Press [User Stamp]. Select the stamp you require. You can change the stamp color and position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].
Page 905 Copier Functions Changing the user stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color. Select the stamp color, and then press [OK]. Changing the user stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. To program the user stamp This function scans an image that is used as a user stamp.
Page 906 Copying Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [mProgram], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK].
Page 907 Copier Functions To delete the user stamp Deletes an image registered as a user stamp. You cannot restore a deleted stamp. Press the {User Tools/Counter} key. AQI036S Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete.
Page 908: Date Stamp
Copying Date Stamp Use this function to print dates on your copies. AMG062S You can select from the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYY.MM.DD ❖ Stamp position and original orientation The date stamp positions differ according to the orientation in which you place your originals.
Page 909 Copier Functions Press [Edit / Color]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the Stamp color, style and position of the date to be stamped. Press [All Pages] or [1st Page Only] to select the print page. You can change the stamp color, format and position of the date to be stamped.
Page 910 Copying To change the date stamp color Changes the stamp color. Press [Stamp Color] under Stamp Color. Select the stamp color, and then press [OK]. To change the format of date Changes the style of date to be stamped. Press [Change Format] under Current Date. Select the date format, and then press [OK].
Page 911: Page Numbering
Copier Functions Select the desired date stamp position, and then press [OK]. Page Numbering Use this function to print page numbers on your copies. CP2G0100 There are six types of page numbering. • P1,P2,… • 1/5,2/5,… • -1-,-2-,… • P.1,P.2,… •...
Page 912 Copying ❖ Stamp position and original orientation The page stamp positions differ according to the orientation in which you place your originals. GCSTMP8E Important ❒ You cannot use the bypass tray with this function. Press [Edit / Color]. Press [Stamp]. Press [Page Numbering].
Page 913 Copier Functions Select the format. You can specify the stamp color, position, pages to be stamped, and numbering. After you specify all desired settings, press [OK]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ The default color is black. Reference See “Page Numbering”, General Settings Guide.
Page 914 Copying Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) Below explains the example when “P1, P2 …” is selected. The steps are the same for other cases.
Page 915 Copier Functions Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press the {q} key. The example below shows when the first printing page is “2” and the start number is “3”.
Page 916 Copying Specifying the first printing page and start number (“1/5,2/5…”) Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press the {q} key. You can enter between 1 and 9999 for the original sheet number from which to start printing.
Page 917 Copier Functions Specifying the first printing page and start number (“1-1,1-2…”) Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press the {q} key. Press [First Chapter No.], enter the chapter number from which to start num- bering with the number keys, and then press the {q} key.
Page 918: Image Repeat
Copying Image Repeat The original image is copied repeatedly. There are two ways to specify an image to be repeated. ❖ Whole Area Repeat Repeatedly copies the entire image. ❖ Specified Area Repeat Repeatedly copies a specified portion of the image. Reference See “Edit”, General Settings Guide.
Page 919 Copier Functions ❖ Original: A5K/Copy paper: A4L or Original: A5L/Copy paper A4K, Original: " × 8 " × 11"L or Original: 5 " × 8 "K/Copy paper: 8 "L/Copy paper: " × 11"K 2 repeats (100%) 8 repeats (50%) 32 repeats (25%) Repeat5 Repeat3 Repeat4...
Page 920 Copying Measure the location of the base point (X1, Y1) and its length and width (X2, Y2) for the area of the image repeatedly copied. You can set any value in the range of X1: 0-412 mm (0"-16.2"), X2: 20-432 mm (0.8"-17.0"), Y1: 0-277 mm (0"-10.8"), and Y2: 20-297 mm (0.8"-11.6").
Page 921: Double Copies
Copier Functions Double Copies One original image is copied twice on one copy as shown. Important ❒ You cannot use the bypass tray with this function. ❒ See the following table for original and copy paper sizes when using a 100% ratio: ❖...
Page 922: Centering
Copying Press [Edit / Color]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. Place your originals, and then press the {Start} key. Reference See “Edit”, General Settings Guide. Centering You can make copies with the image moved to the center of the copy paper. GCCNTR0E Important ❒...
Page 923 Copier Functions ❖ Metric version Original placed on: Paper size and orientation A3L, B4 JISL, A4KL, B5 JISKL, 8" × 13"L Exposure glass A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11 × 17L, " × 11"KL, 8" × 13"L, 8KL, 16KKL ❖...
Page 924: Positive/Negative
Copying Positive/Negative Copies an image inverted. If your original is black and white, copy images are inverted. If your original is color, the density, darkness and brightness of each color will be reversed and inverted to complimentary colors. GCHATN1E Press [Edit / Color]. Press [Edit Image].
Page 925: Mirror
Copier Functions Mirror Copies by reversing the image from left to right, as reflected in a mirror. GCMILL1J Press [Edit / Color]. Press [Edit Image]. Press [Mirror Image]. Press [OK]. Place the originals, and then press the {Start} key.
Page 926: Covers
Copying Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. Important ❒ Before using this function, set the special paper tray for cover sheets. ❒ You cannot select the bypass tray for the copy paper. The Covers function includes Front Cover and Front/Back Covers.
Page 927 Copier Functions ❖ Front/Back Covers The first and last pages of your original are copied on specific paper for use as covers, or a cover sheet is inserted before the first copy and after the last copy. • Copy AMF085S •...
Page 928: Designate
Copying Designate Use this function to have certain pages of your original copied onto slip sheets or to insert a slip sheet for each page specified. Important ❒ Before using this function, set the special paper tray for slip sheets. ❒...
Page 929: Chapters
Copier Functions Place your originals in the ADF, and then press the {Start} key. Reference See “Tray Paper Settings”, General Settings Guide. Chapters The page locations you specify with this function will appear on the front of copy sheets. GCSHOWOJ Important ❒...
Page 930: Slip Sheets
Copying To specify another page location, repeat steps Select the paper. When page designation is complete, [OK] twice. Place the originals, and then press the {Start} key. Slip Sheets Every time an original page changes, a slip sheet is inserted. You can also print on the inserted slip sheet.
Page 931 Copier Functions Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the paper tray containing the sheet paper to copy the originals. When using OHP transparencies, open the bypass tray. Place the originals, and then press the {Start} key. Note ❒...
Page 932: Storing Data In The Document Server
Copying Storing Data in the Document Server The Document Server enables you to store documents in the memory and print them as you want. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from the loss of data.
Page 933 Storing Data in the Document Server Press the {Start} key. Stores scanned originals in memory and makes one set of copies. Note ❒ To stop scanning, press the {Clear/Stop} key. To resume a paused scanning job, press [Continue] in the confirmation display. To delete scanned images and cancel the job, press [Stop].
Page 934: Programs
Copying Programs You can store the frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. Note ❒ When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the {Program} key, when modes are cleared or reset, and after the operation switch is turned on.
Page 935: Storing A Program
Programs Storing a Program Stores a program. Edit the copy settings so all functions you want to store in this program are selected. Press the {Program} key. AQI035S Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters.
Page 936: Changing A Stored Program
Copying Press [OK]. The screen returns to the program screen, showing the program number fol- lowed by the program name. The screen returns to the initial copy display af- ter a short time. Note ❒ Program numbers with m against them already have settings made for them.
Page 937: Deleting A Program
Programs Deleting a Program Erases the contents of program. Press the {Program} key. Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display. Recalling a Program Recalls a stored program to make copies using the stored settings.
Page 938: Programming Defaults In Initial Display
Copying Programming Defaults in Initial Display This section describes how to program defaults for the initial display when modes are cleared or reset, or immediately after the operation switch is turned The default settings you can program are Color Mode, Paper Tray, Original Type, Density, Special Original, Original Orientation, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, and Finishing.
Page 939: Document Server
3. Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used.
Page 940: Document Server Display
Document Server Document Server Display Following explains the screens and icons displayed in the Document Server function. ❖ Document Server initial display AMG064S The operational status or message Keys for the operation are displayed. is displayed. An icon that corresponds to the The currently selected screen's ti- storing function and the color mode tle is displayed.
Page 941 Relationship between Document Server and Other Functions The list display of the Document Server shows the following icons depending on the storing function and the color mode selected: Function Copying Facsimile Printer Icons Color icons Full color Black and white Note ❒...
Page 942: Simplified Display
Document Server Simplified Display This section explains how to use the “Simplified Display” and introduces its keys. You can view the simplified display from the Document Server's initial screen by pressing the {Simplified Display} key. The simplified display contains main functions only. Characters and keys are enlarged on this screen, making for easier operation.
Page 943: Preview Display
Relationship between Document Server and Other Functions Preview Display Following explains the preview display displaying procedure and the items dis- played on this screen. The Preview Display appears after scanning completes. You can also display stored documents on the preview display. For details, see “Displaying the List of Stored Files”, Scanner Reference.
Page 944: Using The Document Server
Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
Page 945 Using the Document Server Press the {Document Server} key. AQI037S Press [Scan Original]. Above operation sets up the user name, document name and password. When not changing a document name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the {Start} key.
Page 946 Document Server Note ❒ When interrupting the scan, press the {Clear/Stop} key. Pressing [Continue] from the confirmation screen resumes the scan. Pressing [Stop] deletes the scanned images and the original on the automatic document feeder (ADF) will be ejected. ❒ As a password is set, the key mark will be displayed on the left side of the document.
Page 947 Using the Document Server To register or change a user name (When using a user name not registered to the Address Book) Following describes the procedure for registering or changing a user name to be attached to a stored document. Press [Scan Original].
Page 948 Document Server To change a file name Following describes the procedure for changing a name to be attached to a stored document. Press [Scan Original]. Press [File Name]. The document name change screen will appear. Press [Delete All] to delete the document name to be automatically set. Enter document name and then press [OK].
Page 949: Changing User Name, File Name Or Password Of A Stored Document
Using the Document Server To set or change a password Following describes the procedure for setting or changing a password to be at- tached to a stored document. Press [Scan Original]. Press [Password]. Enter the password from the number keys and then press [OK]. You can use four to eight digits for specifying the password.
Page 950: Checking The Details Of A Stored Document
Document Server Press [Change User Name], [Change File Name] or [Change Password]. From the respective change screens, enter the new user name, document name or password and then press [OK]. Press [OK]. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name].
Page 951: Searching For A Stored Document
Using the Document Server Press [Details]. Details of the document will be displayed. Note ❒ If you have selected multiple documents, press [U] or [T] to view their in- formation. ❒ Pressing [Exit] restores the document selection screen. Searching for a Stored Document Following describes the procedure for searching a stored document from user name or document name.
Page 952 Document Server To search by file name Following describes the procedure for searching a stored document from the document name. Press the {Document Server} key. Press [File Name]. Enter the document name to be searched and then press [OK]. A document name that matches completely from the starting character will be searched and displayed on the document selection screen.
Page 953 Using the Document Server When the user name is not registered, press [Manual Entry] and then enter the user name from the input screen to be displayed. Then press [OK]. Press [OK]. A document name that matches completely from the starting character will be searched and displayed on the document selection screen.
Page 954: Printing A Stored Document
Document Server Printing a Stored Document Following describes the procedure for printing a stored document. Using Web Image Monitor allows you to print a document stored in the Docu- ment Server from your PC. Press the {Document Server} key. Select the document to be printed. When a password is set, enter it and then press [OK].
Page 955 Using the Document Server Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ Some of the selected documents may not be printed due to the difference in the size or resolution.
Page 956 Document Server Changing number of print copies while printing is in progress Following describes the procedure for changing the number of print copies after printing is started. Important ❒ This feature is enabled when the sort function is selected in the printing conditions. Press the {Clear/Stop} key.
Page 957 Using the Document Server Press [Continue]. Printing will be resumed. Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ In the display order field of step , you can sort the documents by [User Name], [File Name], or [Date].
Page 958 Document Server Printing a specified page You can print the specified page alone of the document selected from the docu- ment selection screen. When two or more documents are selected, the specified page of the respective documents is printed. Select the document to be printed. When a password is set, enter it and then press [OK].
Page 959 Using the Document Server Printing a specified range You can print the pages in the specified range alone of the document selected from the document selection screen. When two or more documents are selected, pages in the specified range of the respective documents are printed.
Page 960: Deleting A Document
Document Server Deleting a Document Following describes the procedure for deleting a stored document. Important ❒ The Document Server can store up to 1000 documents. As the number of stored documents reaches 1000, storing of a new document becomes unavail- able.
Page 961: Displaying A Document In Document Server With Web Image Monitor
Using the Document Server Displaying a Document in Document Server with Web Image Monitor Following describes the procedure for confirming contents of a stored document on the PC screen by use of Web Image Monitor. Start a Web browser. Enter “http:// (IPv4 address of this machine) /” to the address. Top page of Web Image Monitor will be displayed.
Page 962: Downloading Stored Documents
Document Server Downloading Stored Documents Following describes the procedure for downloading a stored document to the PC by use of Web Image Monitor. Important ❒ When downloading a document stored with the copy feature, you must pre- pare the extended data conversion board. Start a Web browser.
Page 963: Appendix
4. Appendix Following describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank space: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in.
Page 964 Appendix AQI018S When “2 Sided → 1 Sided” is specified, the combination with the front cover or slip sheet (Designate) is ×. Combination of “Staple: Top 1” and “Punch: Left” is ×. Combination of “Staple: Left 2” and “Punch: Top” is ×. Combination of “Staple: Center”...
Page 965: Supplementary Information
Supplementary Information Supplementary Information Following describes the detailed specifications of the respective functions. ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • You can place originals of two different sizes at a time. •...
Page 966 Appendix • Inch version 400% (Area ratio 16 times): - " × 8 "→11" × 17" 200% (Area ratio 4 times): 5 " × 8 " × 14" 155% (Area ratio 2 times): 5 "→8 " × 11"→11" × 17" 129%: 8 "...
Page 967 Supplementary Information ❖ Sort, Rotate Sort, Stack • Following shows the stackable paper sizes and the orientation. • SR790 12" × 18"L, A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 "...
Page 968 Appendix • Booklet Finisher SR3020 (On the Finisher tray 2, stack unstapled paper) " × 11"K: 2000 sheets A4K, 8 A3L, A4L, B4 JISL, B5 JISKL, 11" × 17"L, 8 " × 14"L, " × 11"L, 12" × 18"L: 1000 sheets A5K: 500 sheets "...
Page 969 Supplementary Information ❖ Staple • The following type of paper cannot be stapled: • Postcard • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Curled paper • Paper of low stiffness • Paper of mixed sizes • In the following cases, copies will be delivered to the shift tray without stapling: •...
Page 970 Appendix • Booklet Finisher SR3020 12" × 18"L, A3L, B4 JISL, 11" × 17"L, 8 " × 14"L, 8 " × 14"L, 8" × 13"L, 8 " × 13"L, 8 " × 13"L, 11" × 15"L, 10" × 14"L, 8" × 10"L, 8KL: 30 sheets "...
Page 971 Supplementary Information • You cannot change stapling positions during copying. • When the original image is rotated, the staple orientation changes by 90°. • The maximum original image size that can be rotated is as follows: Metric " × 11" version: A4, Inch version: 8 •...
Page 972 Appendix ❖ Duplex • You can use the following copy paper with this function: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, " × 14"L, 8 " × 11"KL, 7 " × 10 "KL, 8" × 13"L, 8 "...
Page 973 Supplementary Information ❖ Booklet/Magazine • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25-400%. If the machine is equipped with a Copy Data Security Unit, the range is from 50 to 400%. •...
Page 974 Appendix ❖ Preset Stamp • You can change the size and density of the stamp with User Tools. De- pending on the setting, density may change. • Depending on paper size, if you change the stamp size, parts of the stamp might not be printed.
Page 975 Supplementary Information • Page Numbering per copy: With 1 Sided/2 Sided using the Combine function GCANPE2E • If you combine this function with the Duplex (Top to Top) function and se- lect [P1,P2...] or [1/5,2/5...], page numbers on the back are printed as follows: GCSTMPBE Front Back...
Page 976 INDEX Bypass tray Bypass Tray Copy 1 Sided 16 Pages to Combine 2 Sides 1 Sided 2 Pages to Combine 1 Side 1 Sided 4 Pages to Combine 1 Side Center 1 Sided 4 Pages to Combine 2 Sides Center/Border Erase 1 Sided 8 Pages to Combine 1 Side Center Erase 1 Sided 8 Pages to Combine 2 Sides...
Page 977 Date Image density Date Stamp Image Repeat Deleting a Document Initial Display Deleting a Program Input / Output Deleting jobs Interrupt Copy Deleting User colors Interrupting Printing Designate Invert Directional Magnification Directional Size Magnification (Inch) Display Job List Displaying a Document in Document Job List screen Server with Web Image Monitor Job Preset...
Page 978 Sizes and Weights of Recommended Originals Page Numbering Sizes Detectable Sizes difficult to detect Pale Slip Sheets Photo Sort Placing Originals Specified Area Repeat Placing Originals in the Stack Auto Document Feeder Stamp Placing originals of different sizes Stamp Color Placing Originals on the Exposure Glass Stamp density Positive/Negative...
Page 979 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 980 Type for C3535/DSc535/LD435c/Aficio MP C3500 Type for C4540/DSc545/LD445c/Aficio MP C4500 Type for C4540g/DSc545g/Aficio MP C4500G EN USA B222-7657...
Page 981 FAX Option Type C4500 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 982 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 983 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 984 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 985 TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................3 Caution........................3 How to Read This Manual ..................4 Symbols ........................4 Names of Major Functions ..................4 Reading the Display....................5 Reading the Display Panel and Using Keys...............6 Simplified Display.......................8 Function List ......................9 1.
Page 986 Scan Settings .......................47 Scan Type ........................47 JBIG Transmission ....................49 Resolution ........................49 Scan Size .........................51 Auto Detect......................52 Regular ........................53 Area ........................54 Mixed Original Sizes....................56 Density (Contrast) ....................58 Mixing Scan Settings for a Multiple Page Original ...........60 Changing the Line Port ..................61 Simultaneous Broadcast Using Multiple Line Ports ..........63 Specifying a Destination ..................64 Sending Over a Fax Line ..................64...
Page 987 2. Other Transmission Features Sending at a Specific Time (Send Later) ............123 Requesting a Reception Notice ................ 125 Setting an E-mail Destination as a BCC ............127 Confirming Transmission Results by E-mail ..........128 Entering the Subject ..................130 Entering the Text....................133 Transmission Options ..................135 Standard Message Stamp..................135...
Page 988 Printing Options....................163 Print Completion Beep ...................163 Checkered Mark.....................163 Center Mark ......................164 Reception Time ......................164 Two-Sided Printing....................165 180-degree rotation printing ................166 Multi-Copy Reception.....................166 Image Rotation.......................167 Page Separation and Length Reduction ..............168 Page Reduction......................169 TSI Print (Transmitting Subscriber Identification Print) ..........169 If There Is No Paper of the Correct Size ..............170 Setting priority trays.....................170 Just size printing....................171 Having incoming documents printed on paper from the bypass tray....171...
Page 989 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) .............. 206 Printing Received and Stored Documents .............207 Deleting Received and Stored Documents ............208 Printing a File Received with Memory Lock ............ 209 Personal Boxes ....................211 Personal Boxes ......................211 Printing Personal Box Documents .................212 Confidential File Report..................213 Information Boxes .....................
Page 990 Specifying Options ....................249 To send a fax document at a specific time ............249 To print a sender stamp..................249 To attach a cover sheet ..................250 To specify two-sided printing ................250 To display preview....................250 Saving as files .....................250 To store the fax document on the Document Server...........251 Checking Transmission Using LAN-Fax Driver............252 Confirming Transmission Results by E-mail ............252 LAN-Fax Result Report ..................253...
Page 991: Notice
NOTICE ❖ Note to users in the United States of America ❖ Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interfer- ence in a residential installation.
Page 992 ❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Canada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Page 993: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 994: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 995: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Page 996: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display ALV012S Displays the date, time, and ma- Displays the entered number of a chine status. Displays the name, fac- destination.
Page 997 Allows you to set various fea- Title word keys appear. Allows tures for transmission. you to switch from one page (dis- play) to another on the destination Allows you to set a sender. list. Allows you to check the number Switches the title word keys.
Page 998: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AQI031S ❖...
Page 999: Function List
Function List This section explains various items that can be specified in the Facsimile Fea- tures menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ General Settings Function name Description Quick Operation Key...
Page 1000 ❖ Send Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party.
Page 1001 Function name Description Paper Tray Use this function to print fax documents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Page 1003: Transmission
1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.
Page 1004: Selecting Type Of Transmission
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed.

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Ricoh C23535 Operating Instructions Manual

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