Ricoh Aficio DSm616 Operating Instructions Manual
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Summary of Contents for Ricoh Aficio DSm616
- Page 1 Operating Instructions Copy Reference...
- Page 2 Notes: The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.6 “Machine Types”.) • Type 1: DSm616 • Type 2: DSm620 •...
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Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒... - Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
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Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................2 Names of Major Options ....................2 Safety Information ....................3 Safety During Operation.....................3 Positions of Labels and Hallmarks for R R WARNING and R R CAUTION Labels . 5 Machine Types .......................6 Control Panel......................7 Display ........................9... - Page 6 3. Troubleshooting If Your Machine Does Not Operate As You Want..........39 When a Message Is Displayed................. 39 If You Cannot Make Clear Copies............... 40 If You Cannot Make Copies As You Want ............41 When Memory Is Full ....................42 B Loading Paper ....................
- Page 7 6. Specifications Combination Chart....................63 Supplementary Information ................64 INDEX......................67...
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Page 9: Notice
Notice Important Do not copy any item for which copying is prohibited by law. Copying the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, and driver's licenses. Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc- tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999... -
Page 10: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. -
Page 11: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. - Page 12 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
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Page 13: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION Labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. AAI029S... -
Page 14: Machine Types
Machine Types This machine comes in three models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual. Type 1 Type 2 Type 3 Copy Speed 16 copies/minute 20 copies/minute 20 copies/minute "... -
Page 15: Control Panel
Control Panel Note ❒ These illustrations show Type 3. ❖ ❖ ❖ ❖ Copier only 9 10 11 16 17 18 AAI002S ❖ ❖ ❖ ❖ Options fully installed 9 10 11 Search Check Destination Destination Information Commu- Receive File On Hook Dial On Hook Dial nicating... -
Page 16: Main Power Indicator
{ { { { Cancel} } } } key Main power indicator Lights when the main power switch is Press to cancel an operation or return to turned on. the previous display. { { { { OK} } } } key Reference Press to set a selected item or entered nu- p.11 “Turning On the Power”... -
Page 17: Display
Display This section explains how to read the display and use the Selection key for the initial copy display. Note ❒ The copy display is set as the default screen when the machine is turned on. ❖ ❖ ❖ ❖ Initial copy display AAX024S AAI024S Operational status or messages... - Page 18 { { { { Cancel} } } } key Press to cancel an operation or return to the previous display. { { { { OK} } } } key Press to set a selected item or entered nu- meric value. Scroll keys Press to move the cursor to each direction one by one.
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Page 19: Turning On The Power
Turning On the Power This machine has two power switch- Important ❒ Do not turn off the main power switch immediately after turn- ❖ ❖ ❖ ❖ Operation switch (right side of the ing it on. Doing so may result in control panel) damage to the memory, leading Press to activate the machine. -
Page 20: Turning Off The Power
Turning Off the Power - When the fax unit (optional) is A A A A installed Press the operation switch. When the main power switch is The On indicator goes off. turned off while using the fax func- tion, waiting fax and print jobs may be canceled, and incoming fax docu- ments not received. -
Page 21: Saving Energy
Saving Energy - Auto Off / Low Power The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See General Settings Guide. -
Page 23: Placing Originals
1. Placing Originals Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Original location Original size Original weight Exposure glass Up to A3 ADF or ARDF One-sided originals: 40–128 g/m A3L – A5KL 2 *1 Two-sided originals: 52–105 g/m A3L –... -
Page 24: Sizes Detectable With Auto Paper Select
Placing Originals • Originals with any kind of coating, such as thermal fax paper, art paper, alu- minum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts • Sticky originals such as translucent paper •... -
Page 25: Missing Image Area
Originals ❖ ❖ ❖ ❖ Exposure glass Positioning mark Maximum scanning area GCSIZE1E ❖ ❖ ❖ ❖ ADF or ARDF Maximum scanning area GCSIZE2E Note ❒ When you copy custom size originals, make sure you specify the size of the originals. -
Page 26: Placing Originals
Placing Originals Placing Originals Note Placing Originals on the ❒ Take care to place originals only af- Exposure Glass ter any correction fluid and ink has completely dried. Not taking this A A A A precaution could cause marks on Lift the exposure glass cover, the exposure glass that will be cop- ADF or ARDF. -
Page 27: Placing Originals In The Adf Or Ardf
Placing Originals ❖ ❖ ❖ ❖ ADF Placing Originals in the ADF or ARDF Settings should be made in the fol- lowing situations: ❖ ❖ ❖ ❖ When placing custom size originals: p.20 “Placing custom size origi- nals” AAI036S Note ❒... - Page 28 Placing Originals The “Accepted” message appears Placing custom size originals with your set original size. When the custom size originals When placing custom size originals in settings are registered, the ADF, or ARDF, specify the size of appears on the top of copy display. the originals.
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Page 29: Copying
2. Copying Basic Procedure A A A A F F F F If the machine has user codes set, Enter the number of copies using enter a user code (up to eight dig- the number keys. its) using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key. -
Page 30: Copying From The Bypass Tray
Copying Copying from the Bypass Tray A A A A Use the bypass tray to copy onto OHP Open the bypass tray. transparencies, thick paper, enve- lopes and copy paper that cannot be loaded in the paper trays. Important ❒ Paper longer than 433 mm may be- come wrinkled, may not feed in, and may jam. - Page 31 Copying from the Bypass Tray C C C C The bypass tray is selected on the Insert the paper with the side you display. want to copy facing down, and then adjust the paper guide with the paper size. Note ❒...
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Page 32: When Copying Onto Custom Size Paper
Copying D Enter the vertical size of the When copying onto custom size original using the number paper keys, and then press the { { { { OK} } } } key. Important ❒ You should specify the size of copy paper to avoid paper mis- feeds. - Page 33 Copying from the Bypass Tray B Select [Regular Size] using { { { { U U U U } } } } F F F F Place your originals, and then or { { { { T T T T } } } } , and then press the { { { { OK} } } } press the { { { { Start} } } } key.
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Page 34: Copier Functions
Copying Copier Functions A A A A Press the { { { { Original Type} } } } key and Adjusting Image Density select the original type. You can adjust copy image density to match your originals. If you require darker or lighter cop- ies, adjust image density accordingly. -
Page 35: Preset Reduce/Enlarge
Copier Functions Note Auto Paper Select ❒ You cannot use the Rotated Copy A A A A function when enlarging onto A3, Make sure [Auto Paper Select] is se- B4 JIS or 11" × 17", 8 " × 13", 8 "... -
Page 36: Zoom
Copying ❖ ❖ ❖ ❖ Base Point C C C C Select a ratio using { { { { U U U U } } } } or { { { { T T T T } } } } , The base point of Reduce/Enlarge and then press the { { { { OK} } } } key. -
Page 37: Auto Reduce/Enlarge
Copier Functions C C C C Enter the ratio. Auto Reduce/Enlarge You can choose an appropriate repro- duction ratio based on the paper and original sizes you select. To select the ratio using { { { { U U U U } } } } and { { { { T T T T } } } } A Adjust the ratio using { { { { U U U U } } } } or { { { { T T T T } } } } . -
Page 38: Sort
Copying A A A A ❖ ❖ ❖ ❖ Rotate Sort Press [Auto R/E]. Every other copy set is rotated by 90°KL and delivered to the copy tray. B B B B Select the paper tray using { { { { U U U U } } } } or { { { { T T T T } } } } . -
Page 39: Duplex (Type 3 Only)
Copier Functions B B B B B B B B Select [Sort] or [Rotate Sort], and Press [Sets]. then press the { { { { OK} } } } key. C C C C Enter the number of copy sets C C C C Enter the number of copy sets us- with the number keys, and then... - Page 40 Copying ❖ ❖ ❖ ❖ 2 Sided → → → → 2 Sided (Optional ARDF is Note required) ❒ You cannot use the bypass tray Copies 1 two-sided page onto 1 with this function. two-sided page. ❒ The maximum paper weight that can be used with duplex copying is 64–90 g/m , 20–24 lb.
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Page 41: One-Sided Combine
Copier Functions Note When placing a stack of originals ❒ You can select the orientation of in the ADF or ARDF originals and copying paper A Place your originals, and then when [Always Specify] is speci- press the { { { { Start} } } } key. fied for [Orientation] under [Copi- er Features] (User Tools). - Page 42 Copying ❖ ❖ ❖ ❖ 2 Sided 1 Page → → → → Combine 1 Side ❖ ❖ ❖ ❖ Placing originals (in the ADF or ARDF) (Optional ARDF is required) • Originals read from left to right Copies 1 two-sided original onto one side of a sheet.
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Page 43: Two-Sided Combine (Type 3 Only)
Copier Functions C C C C ❖ ❖ ❖ ❖ 1 Sided 8 Pages → → → → Combine 2 Side Select the orientation using { { { { U U U U } } } } Copies 8 one-sided originals onto or { { { { T T T T } } } } , and then press the { { { { OK} } } } one sheet with four pages per side. - Page 44 Copying On Hook Dial A A A A D D D D Press the { { { { Combine/Series} } } } key. When selecting two-sided copy- ing, select the orientation [Top to Top] or [Top to Bottom] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
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Page 45: Series Copies
Copier Functions ❖ ❖ ❖ ❖ Metric version Series Copies Paper for one-sid- Original ed copy You can separately copy the front and A4K × 2 sheets back of a two-sided original or two facing pages of a bound original onto B5 JISK ×... - Page 46 Copying C C C C When selecting [Series:2Sided Orig.], select the orientation using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Note ❒...
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Page 47: Troubleshooting
3. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations for common messages. If other mes- sages appear, follow the instructions as they are displayed. Note ❒ For messages not listed here, see General Settings Guide. Message Causes Solutions... -
Page 48: If You Cannot Make Clear Copies
Troubleshooting If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. Image density is too dark. Adjust the image density. See p.26 “Adjusting Image Density”. Auto Image Density is not Adjust the auto image density. See selected. p.26 “Adjusting Image Density”. The reverse side of an orig- Image density is too dark. -
Page 49: If You Cannot Make Copies As You Want
If You Cannot Make Copies As You Want If You Cannot Make Copies As You Want This section explains causes and remedies when copy results are not as expect- ❖ ❖ ❖ ❖ Basic Problem Causes Solutions You cannot combine sever- Selected functions cannot Check the combination of functions al functions. -
Page 50: When Memory Is Full
Troubleshooting ❖ ❖ ❖ ❖ Duplex (Type 3 only) Problem Causes Solutions Order of copies is not cor- You set originals in the in- When setting a stack of originals in rect. correct order. the ADF or ARDF, the last page should be on the bottom. -
Page 51: B Loading Paper
B Loading Paper B Loading Paper Reference For paper types and sizes, see Gen- eral Settings Guide. Loading Paper Note ❒ You can change the paper size, see General Settings Guide. ❒ This illustration shows the paper trays (1 or 2). A A A A Pull the paper tray out slowly un- til it stops. -
Page 52: Orientation-Fixed Paper Or Two-Sided Paper
Troubleshooting Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Reference p.55 “Letterhead Setting” Note ❒... - Page 53 B Loading Paper ❖ ❖ ❖ ❖ Loaded paper orientation • For machine with copier function only AAI035S...
- Page 54 Troubleshooting • For MFP AAI023S...
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Page 55: D Adding Toner
D Adding Toner D Adding Toner When D appears, it is time to add toner. Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. -
Page 56: Removing Toner
Troubleshooting Removing Toner • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out. -
Page 57: Inserting Toner
Inserting Toner Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. 2: Remove the black cap. Note ❒ Do not remove the black cap before shaking. ❒ Do not remove the inner cap. •... - Page 58 Troubleshooting...
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Page 59: User Tools (Copier Features)
4. User Tools (Copier Features) Accessing User Tools (Copier Features) A A A A This section is for key operators in Press the { { { { User Tools/Counter} } } } key. charge of this machine. Key operators can change or make default settings. Note ❒... -
Page 60: Quitting User Tools
User Tools (Copier Features) Note ❒ To cancel changes made to set- ting and return to the initial dis- { { { { U s e r p l a y , p r e s s t h e Tools/Counter} } } } key. -
Page 61: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools • Photo Mode 1 APS/ Auto R/E Priority text/photo images containing mostly photo areas You can select [Auto Paper Select Priori- • Photo Mode 2 ty] (APS Priority) or [Auto R/E Priority] text/photo images containing (Auto Reduce/Enlarge Priority). -
Page 62: Duplex Mode Priority
User Tools (Copier Features) Duplex Mode Priority Original Count Display You can select the type of Duplex You can set to display the count of function effective when the machine originals and copying pages on the is turned on, reset, or modes are display when [On] is selected. -
Page 63: Preset R/E Priority
Settings You Can Change with User Tools Preset R/E Priority Rotate Sort:Auto Continue You can set the ratio with priority If you select [Off] when the paper tray when [R/E] is selected. in use runs out of paper, the machine stops, allowing you to add paper so Note all copies can be rotate-sorted. - Page 64 User Tools (Copier Features)
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Page 65: Remarks
5. Remarks Do's and Don'ts R CAUTION: • When the machine is not in use and in stand-by mode, you may • Unplug the power cord from the hear a small noise inside. This is wall outlet before you move the caused by the image stabilization machine. -
Page 66: Where To Put Your Machine
Remarks Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance. •... -
Page 67: Moving
Where to Put Your Machine Moving Power Connection R CAUTION: R WARNING: • Unplug the power cord from the • Connect the machine only to wall outlet before you move the the power source described on machine. While moving the ma- the inside front cover of this chine, you should take care that manual. -
Page 68: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 5 cm (2") or more Right: 25 cm (10") or more Front: 75 cm (29.6") or more Left: 15 cm (6") or more Note ❒... -
Page 69: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, ADF belt, or ARDF belt is dirty, copy clarity may be reduced. Clean Cover these parts if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. - Page 70 Remarks...
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Page 71: Combination Chart
6. Specifications Combination Chart The combination chart below shows which functions can be used together. When you read the chart, see the following table: ❍ These functions can be used together. These functions cannot be used together. The first function selected will be the ×... -
Page 72: Supplementary Information
Specifications Supplementary Information ❖ ❖ ❖ ❖ Bypass Tray Copy • The following paper sizes can be selected as standard sizes: A3L, A4KL, A5KL, B4 JISL, B5 JISKL, B6 JISL, 11"×17"L, "×14"L, 8 "×11"KL, 5 "×8 "L, 7 "×10 "KL, 8"×13"L, L", C5 "×13"L, 8 "×13"K, 8KL, 16KKL, 4... - Page 73 Supplementary Information ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
- Page 74 Specifications ❖ ❖ ❖ ❖ Combine • When using this function, the machine selects the reproduction ratio auto- matically. This reproduction ratio depends on copy paper sizes and the number of originals. • The reproduction ratios you can specify are 50–200%. •...
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Page 75: Index
INDEX max. number of sets , 54 orientation , 54 1 Sided → 2 Sided , 31 original count display , 54 2 Sided → 1 Sided , 37 original type setting , 53 2 Sided → 2 Sided , 32 preset r/e priority , 55 reproduction ratio , 54 rotate sort , 55... - Page 76 Lighter and Darker , 8 Quitting user tools , 52 Loading paper , 43 Reading display , 9 Machine environment , 58 using keys , 9 Main power indicator , 8 Remarks , 57 Main power switch , 11 Removing toner , 48 Maintaining , 61 Rotated copy , 27 Manual paper select , 27...
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Page 77: Two-Sided Combine
storage , 47 used , 47 Toner storage , 47 Troubleshooting , 39 memory is full , 42 you cannot make clear copies , 40 you cannot make copies as you want , 41 your machine does not operate as you want , 39 Turning Off main power , 12... - Page 78 MEMO B259-6600...
- Page 79 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
- Page 80 DSm616 DSm620 NRG Group PLC DSm620d Printed in the Netherlands B259-6690...