Ricoh Aficio MP 171F Operating Instructions Manual
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Ricoh Aficio MP 171F Operating Instructions Manual

Ricoh Aficio MP 171F Operating Instructions Manual

Printer reference
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Table of Contents

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See also: Troubleshooting Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
Preparing the Machine
1
Printing Documents
2
Printing Stored Documents
3
Printing from DeskTopBinder Lite
4
Printer Features
5
Appendix
6

Operating Instructions

Printer Reference

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Table of Contents
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Summary of Contents for Ricoh Aficio MP 171F

  • Page 1: Operating Instructions

    Operating Instructions Printer Reference Preparing the Machine Printing Documents Printing Stored Documents Printing from DeskTopBinder Lite Printer Features Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine..........................5 Notice..................................7 Important.................................7 How to Read This Manual..........................8 Symbols................................8 Note................................8 Laws and Regulations............................9 Legal Prohibition.............................9 Model-Specific Information..........................10 1. Preparing the Machine Confirming the Connection Method.......................11 Network Connection...........................11 Local Connection............................13 Installing the Printer Driver..........................14 Quick Install..............................14 Using the SmartDeviceMonitor for Client Port...................15 Using the Standard TCP/IP Port.........................20 Using the LPR Port............................21...
  • Page 4 2. Printing Documents Displaying the Printer Driver Settings Screen....................39 Making printer default settings - the printer properties................39 Making printer default settings - printing preferences................39 Making printer settings from an application....................40 Setting Paper on the Bypass Tray........................41 Setting the Paper Size Using the Control Panel..................43 Setting Custom Size Paper Using the Control Panel.................45 Setting Thick Paper or OHP Transparencies Using the Control Panel.............47 Setting Envelopes Using the Control Panel....................49...
  • Page 5 Locked Print..............................83 Hold Print..............................87 Stored Print..............................90 Printing from the User ID Screen........................94 Printing the Selected Print Job........................94 Printing All Print Jobs............................95 Canceling a Print Job............................97 Canceling a Print Job Using the Control Panel..................97 Windows - Canceling a Print Job from the computer................97 Mac OS - Canceling a Print Job from the computer.................98 Checking the Error Log............................99 4.
  • Page 6 Changing a Virtual Printer Configuration....................122 Confirming a Virtual Printer Configuration....................122 Deleting a Virtual Printer...........................123 Printing Using a Virtual Printer........................123 Specifications..............................125 Trademarks..............................127 INDEX ................................129...

  • Page 7: Manuals For This Machine

    Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
  • Page 8 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.

  • Page 9: Notice

    Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

  • Page 10: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 11: Laws And Regulations

    Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 12: Model-Specific Information

    Model-Specific Information In this manual, model-specific information is indicated by the following marks: Indicates information that is specific to the 220 to 240 V model. Indicates information that is specific to the 120 V model. • Check the label on the right side of the machine to identify the model. BRP008S •...

  • Page 13: Preparing The Machine

    1. Preparing the Machine This chapter describes how to connect this machine to your computer, and install the printer driver. Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.
  • Page 14 1. Preparing the Machine Connection Method Available Ports • Wireless LAN • Standard TCP/IP port • LPR port Windows Vista, Windows Server 2008 Connection Method Available Ports • Ethernet • SmartDeviceMonitor for Client port • Wireless LAN • Standard TCP/IP port •...

  • Page 15: Local Connection

    Confirming the Connection Method BMG020S • In an IPv6 environment, NetWare servers cannot be used. • See the explanation about how to install the printer driver for each type of network printer. • For details about Windows network printer, see "Using as a Windows Network Printer". •...

  • Page 16: Installing The Printer Driver

    1. Preparing the Machine Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use.

  • Page 17: Using The Smartdevicemonitor For Client Port

    Installing the Printer Driver The PCL6 printer driver is installed in the language specified by your operating system. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD-ROM. •...
  • Page 18 1. Preparing the Machine The software license agreement appears in the [License Agreement] dialog box. After reading through its contents, click [Yes]. Click [Full install] or [Custom install]. [Full install] installs all required applications: DeskTopBinder Lite and SmartDeviceMonitor for Client. [Custom install] installs selected applications.
  • Page 19 Installing the Printer Driver Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
  • Page 20 1. Preparing the Machine Select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port.
  • Page 21 Installing the Printer Driver • Setting a user code allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints. For details, see SmartDeviceMonitor for Admin Help. • A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run.

  • Page 22: Using The Standard Tcp/Ip Port

    1. Preparing the Machine • If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. 1. Click [Cancel] to close the [Port Configuration:] dialog box. 2. Start SmartDeviceMonitor for Client, and then right-click the SmartDeviceMonitor for Client icon on the task tray.

  • Page 23: Using The Lpr Port

    Installing the Printer Driver Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Standard TCP/IP Port], and then click [OK]. Configure the Standard TCP/IP port settings, and then see Windows Help if [Standard TCP/IP Port] does not appear.
  • Page 24 1. Preparing the Machine • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member. • In an IPv6 environment, you cannot use the LPR Port. Use the SmartDeviceMonitor for Client port. Installing the PCL printer driver Quit all applications currently running.

  • Page 25: Using The Wsd Port

    Installing the Printer Driver After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. • To stop installation of the selected software, click [Cancel] before installation is complete. •...
  • Page 26 1. Preparing the Machine Click [Browse...], and then specify a location for the printer driver. If the CD-ROM drive letter is D, the printer driver's source files are stored in "D:\DRIVERS\PCL5E \XP_VISTA\(Language)\DISK1" or "D:\DRIVERS\PCL6\XP_VISTA\MUI\DISK1". The PCL6 printer driver is installed in the language specified by your operating system. Click [Next].

  • Page 27: Using As A Windows Network Printer

    Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008 shared printer.
  • Page 28 1. Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the computer name you want to use as a print server in the [Browse for Printer] window.

  • Page 29: Using As A Netware Print Server/Remote Printer

    Using as a NetWare Print Server/Remote Printer Using as a NetWare Print Server/Remote Printer This describes how to set up the Windows computer used as the NetWare client. • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission.

  • Page 30: Form Feed

    1. Preparing the Machine Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree. The created queue is displayed. Select the print queue, and then click [OK]. Check that the port of the selected printer is displayed in [Port]. Click [Continue].

  • Page 31: Banner Page

    Using as a NetWare Print Server/Remote Printer Banner Page Do not use NetWare to configure a banner page. Follow the procedure below to disable banner pages according to the operating system used: • Under Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box.

  • Page 32: Installing The Printer Driver Using Usb

    1. Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress. You can install the printer driver included on the CD-ROM provided with this machine, or can download it from the supplier’s Web site.

  • Page 33: Windows Vista, Windows Server 2008 - Usb

    Installing the Printer Driver Using USB The PCL6 printer driver is installed in the language specified by your operating system. Check the printer driver location, and then click [OK]. Click [Next >]. Click [Finish]. If the printer driver has already been installed, and plug and play is enabled, the icon of the printer connected to the "USB001"...
  • Page 34 1. Preparing the Machine • PCL 6 D:\DRIVERS\PCL6\XP_VISTA\MUI\DISK1 • PostScript 3 D:\DRIVERS\PS\XP_VISTA\(Language)\DISK1 The PCL6 printer driver is installed in the language specified by your operating system. Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If the installation is successful, the icon of the printer connected to the "USB001"...

  • Page 35: Printing With Parallel Connection

    Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL printer driver when using the parallel port. To use a printer connected using a parallel interface, click [LPT1] when installing the printer driver. • To install this printer driver under Windows 2000/XP/Vista, and Windows Server 2003/2003 R2/2008, you must have an account that has Manage Printers permission.
  • Page 36 1. Preparing the Machine After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. • A user code can be set after the printer driver installation. For information about user code, see the printer driver Help.

  • Page 37: Making Option Settings For The Printer

    Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the printer using the printer driver when bidirectional communication is disabled. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.

  • Page 38: If Bidirectional Communication Is Disabled

    1. Preparing the Machine • The PCL6 printer driver supports bidirectional communication. You can update the printer status automatically. • The PCL5e printer driver supports bidirectional communication. You can update the printer status manually. • Install SmartDeviceMonitor for Client from the supplied CD-ROM. If Bidirectional Communication Is Disabled Set up option settings when bidirectional communication is disabled.

  • Page 39: Installing Font Manager

    Installing Font Manager Installing Font Manager • Under Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008, installing applications by Auto Run requires Administrator privilege. To install a printer driver by Auto Run, log on using an account that has Administrator privilege. Quit all applications currently running.

  • Page 40: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    1. Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or Under Windows 2000/XP with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder "DRIVERS PS XP_VISTA (Language) DISK1" on the CD- ROM.

  • Page 41: Printing Documents

    2. Printing Documents This chapter explains how to print documents using the printer driver. It also describes the procedure for configuring duplex printing, combine printing and other printing functions. Displaying the Printer Driver Settings Screen This section explains how to open and configure the printer driver properties. The following procedure explains how to configure the printer driver under Windows XP.

  • Page 42: Making Printer Settings From An Application

    2. Printing Documents On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the settings you require, and then click [OK].

  • Page 43: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see "Paper Size and Paper Type", About This Machine. •...
  • Page 44 2. Printing Documents Unlock the paper guide by pushing up the paper guide release lever. BRH024S 1. Release lever Gently insert paper face down into the bypass tray until the beeper sounds, and then adjust the paper guides to the paper size. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur.

  • Page 45: Setting The Paper Size Using The Control Panel

    Setting Paper on the Bypass Tray Lock the paper guide by pushing down the paper guide release lever. BRH026S 1. Release lever Set the paper size using the printer driver or the control panel. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. •...
  • Page 46 2. Printing Documents Press the [User Tools/Counter] key on the control panel. BRP005S Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key.

  • Page 47: Setting Custom Size Paper Using The Control Panel

    Setting Paper on the Bypass Tray • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. • For details about setting printer drivers, see the printer driver Help. •...
  • Page 48 2. Printing Documents Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select the [Custom Size], and then press the [OK] key.

  • Page 49: Setting Thick Paper Or Ohp Transparencies Using The Control Panel

    Setting Paper on the Bypass Tray Press the [User Tools/Counter] key to return to the initial screen. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. •...
  • Page 50 2. Printing Documents Press the [User Tools/Counter] key on the control panel. BRP005S Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Paper Type:Bypass Tray], and then press the [OK] key.

  • Page 51: Setting Envelopes Using The Control Panel

    Setting Paper on the Bypass Tray Press the [OK] key. Press the [User Tools/Counter] key to return to the initial screen. • Printing on special paper such as thick paper, thin paper, or OHP transparencies may be slower than printing on plain paper. •...
  • Page 52 2. Printing Documents Envelope types Supported/Not supported Supported BAV026S Supported BAV027S Supported BAV028S • You can load up to 10 envelopes (72 - 90g/m ) in the bypass tray at the same time, without compressing them. Check the envelopes are not damp, and the top of the stack is not higher than the limit mark on the side guide.
  • Page 53 Setting Paper on the Bypass Tray • Check there is no air in the envelopes before loading. • To get better print quality, it is recommended that you set the right, left, top, and bottom print margin, to at least 15 mm (0.6 in.) each. •...
  • Page 54 2. Printing Documents Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Printer Bypass Paper Size], and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select the [Custom Size], and then press the [OK] key.
  • Page 55 Setting Paper on the Bypass Tray Press the [ ] or [ ] key to select [Paper Type:Bypass Tray], and then press the [OK] key. Press the [ ] or [ ] key to select [Thick Paper], and then press the [OK] key. Press the [User Tools/Counter] key to return to the initial screen.
  • Page 56 2. Printing Documents • For details about envelopes, see "Envelopes", About This Machine.

  • Page 57: Printing On Orientation-Fixed Or Two-Sided Paper

    Printing on Orientation-Fixed or Two-Sided Paper Printing on Orientation-Fixed or Two-Sided Paper This section explains how to print on paper whose orientation and printing side are unchangeable (letterhead paper, for example). Use the settings and paper orientations shown below to ensure the machine prints onto orientation-fixed paper (such as letterhead or continuous stationery) correctly.
  • Page 58 2. Printing Documents • p.58 "Printing on both sides of sheets" • p.111 "System"...

  • Page 59: Frequently Used Print Methods

    Frequently Used Print Methods Frequently Used Print Methods This chapter explains how to use the various printing functions including normal printing, duplex printing, and combine printing. Each function described in this chapter is configured and registered under "One Click Presets". You can also change the parameters for each function by modifying "One Click Presets".

  • Page 60: Printing On Both Sides Of Sheets

    2. Printing Documents Click [OK] to close the printer preferences dialog box. Print the document using the print function in the document's native application. For the PCL 5e printer driver: After creating a document, open the Printing Preferences dialog box in the document's native application.
  • Page 61 Frequently Used Print Methods • Duplex printing is not possible if the paper types listed below are specified. If you want to perform duplex printing, select a paper type other than those listed below: • Paper loaded in the bypass tray •...

  • Page 62: Combining Multiple Pages Into Single Page

    2. Printing Documents Types of duplex printing This section explains the binding directions available when using the duplex printing function. When using the duplex printing function, you can select whether to bind copies by edge or in the center. Edge Binding •...
  • Page 63 Frequently Used Print Methods To use an existing One Click Presets, click the [One Click Presets] tab, and then click the icon in the [One Click Preset List:] box. If you do not wish to modify a custom setting that is already registered in the printer driver, change settings such as paper size and source tray as required, and then proceed to step 8.

  • Page 64: Pages Per Sheet

    2. Printing Documents 2 pages per sheet BMF018S BMF023S BMF024S 4 pages per sheet BMF019S...

  • Page 65: Using One Click Presets

    Frequently Used Print Methods BMF020S BMF021S BMF022S Using One Click Presets This section explains how to register and use one click presets. Each function explained in this chapter is preconfigured and registered under [One Click Presets List:] on the [One Click Presets] tab. You can apply the relevant setting simply by clicking on the one click preset name.
  • Page 66 2. Printing Documents • Only the PCL6 printer driver is supported.

  • Page 67: Advanced Printing

    Advanced Printing Advanced Printing This chapter explains the printer's advanced printing functions. Other than the functions that can be configured in the [One Click Presets] tab, various print functions can be setup from each [Menu:] icon in the [Detailed Settings] tab. The settings for each function described in this section can be changed by using the following menus.
  • Page 68 2. Printing Documents BAC016S • Set Collate when using the PCL printer driver.

  • Page 69: If Error Occurs With The Specified Paper Size And Type

    If Error Occurs with the Specified Paper Size and Type If Error Occurs with the Specified Paper Size and Type This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. •...

  • Page 70: Canceling A Print Job

    2. Printing Documents Select the tray for form feed using the [ ] or [ ] key from those that appear on the display panel, and then press the [OK] key. • If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur.
  • Page 71 If Error Occurs with the Specified Paper Size and Type • If the printer is shared by multiple computers, be careful not to accidentally cancel someone else's print job. • Under Windows, If the printer is connected to the computer using a parallel cable, sent print jobs may be canceled if the [Job Reset] key is pressed while "Waiting for print data..."...

  • Page 72: Spool Printing

    2. Printing Documents Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. • During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.

  • Page 73: Registering Classification Codes

    Registering Classification Codes Registering Classification Codes This section explains classification codes. If you register classification codes, the printer logs the number of prints made under each code. You can register classification codes to individual users and specified purposes, enabling you to monitor printer usage by each.

  • Page 74: Configuring Classification Codes

    2. Printing Documents • p.72 "Configuring Classification Codes" Configuring Classification Codes Use Web Image Monitor to specify whether or not to apply classification code requirement to print jobs. • The configuration page can be printed at any time. • The default setting for classification code requirement is "Optional". Start Web Image Monitor.
  • Page 75 Registering Classification Codes Enter the classification code in the [Classification code:] box, and then click [OK]. This code identifies the user. The classification code can contain up to 32 alphanumeric (a-z, A-Z, 0-9, "-") characters. Make any other necessary print settings, and then click [OK]. A confirmation message appears.
  • Page 76 2. Printing Documents...

  • Page 77: Printing Stored Documents

    3. Printing Stored Documents This chapter explains how to print documents stored in the machine. Display This section describes configuration using the display when the printer function is selected. • Do not touch the display. The following screen appears when you turn on the printer. BRP002S 1.
  • Page 78 3. Printing Stored Documents BRP001S 1. Scroll keys Press to move the cursor to each direction one by one. When [ ] [ ] [ ] or [ ] appears in this manual, press the scroll key of the same direction. 2.

  • Page 79: Using The Print Job Function

    Using the Print Job Function Using the Print Job Function This describes how to print or delete files stored in the printer. There are following types of print files: Sample Print, Locked Print, Hold Print, and Stored Print. Print files sent from computers can be stored in the hard disk of the printer. Using the Print Job function, you can print or delete the print files.
  • Page 80 3. Printing Stored Documents Job List Screen BRP003S 1. The type of print jobs Displays the type of the print job you select. 2. Page number Displays the current page number. Each time pressing the [ ] or [ ] key, the screen switches. 3.
  • Page 81 Using the Print Job Function User ID Screen BRP004S 1. The type of print jobs Displays the type of the print job you select. 2. Page number Displays the current page number. Each time pressing the [ ] or [ ] key, the screen switches. 3.

  • Page 82: Printing From The Print Job Screen

    3. Printing Stored Documents Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the printer's control panel.
  • Page 83 Printing from the Print Job Screen • p.111 "System" Printing a Sample Print file The following procedure describes how to print a Sample Print file with the PCL 6/5e, or PostScript 3 printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
  • Page 84 3. Printing Stored Documents Select the file you want to print using the [ ] or [ ] key, and then press [Print]. Enter the new number of sets using the scroll keys. You can enter up to 999 sets. Press the [Escape] key to correct any entry mistakes.

  • Page 85: Locked Print

    Printing from the Print Job Screen Select [Sample Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Sample Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete using the [ ] or [ ] key, and then press [Delete].
  • Page 86 3. Printing Stored Documents • Even after you turn off the printer, stored documents remain. However, the [Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first. • If the application has a collate option, make sure it is not selected before sending a print job. Locked Print jobs are automatically collated by the printer driver as default.
  • Page 87 Printing from the Print Job Screen Select [Locked Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Locked Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. You can print files also by pressing [User ID].
  • Page 88 3. Printing Stored Documents Deleting Locked Print files Press [Prt.Jobs]. Select [Locked Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Locked Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete using the [ ] or [ ] key, and then press [Delete].

  • Page 89: Hold Print

    Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the printer, and print it from the computer or the printer's control panel later. • A Hold Print file cannot be stored if: •...
  • Page 90 3. Printing Stored Documents Printing a Hold Print file The following procedure describes how to print a Hold Print file with the PCL 6/5e or PostScript 3 printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
  • Page 91 Printing from the Print Job Screen Press [Print]. The Hold Print file is printed. Press [Cancel] to cancel printing. • When printing is completed, the stored file will be deleted. • To stop printing after printing has started, press the [JobReset]. The file will be deleted. •...

  • Page 92: Stored Print

    3. Printing Stored Documents Press [Delete]. The selected file is deleted. If you do not want to delete the file, press [Cancel]. Stored Print Use this function to store a file in the printer, and then print it from the computer or the printer's control panel later.
  • Page 93 Printing from the Print Job Screen • p.111 "System" Printing a Stored Print file The following procedure describes how to print a Stored Print file with the PCL 6/5e or PostScript 3 printer driver. For information about how to print a Stored Print file with the PostScript 3 printer driver, see "Using PostScript 3", PostScript 3 Supplement.
  • Page 94 3. Printing Stored Documents Select the file you want to print using the [ ] or [ ] key, and then press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password.

  • Page 95: Deleting Stored Print Files

    Printing from the Print Job Screen Deleting stored print files Press [Prt.Jobs]. Select [Stored Print Jobs] using the [ ] or [ ] key, and then press [Job List]. A list of Stored Print files stored in the printer appears. Depending on the security settings, certain print jobs may not be displayed.

  • Page 96: Printing From The User Id Screen

    3. Printing Stored Documents Printing from the User ID Screen This describes how to print the files saved in the printer from the User ID screen. Printing the Selected Print Job On the initial screen, press [Prt.Jobs]. Press [User ID]. A list of user IDs whose files are stored in the printer appears.

  • Page 97: Printing All Print Jobs

    Printing from the User ID Screen • If you print a Sample, Locked, or Hold Print file, the print file saved in the printer is deleted after printing is completed. Printing All Print Jobs On the initial screen, press [Prt.Jobs]. Select a type of print jobs you want to print using the key, and then press [User ID].
  • Page 98 3. Printing Stored Documents document. If the number of sets specified on the computer is "1", one set each is printed for every document. • When printing multiple Stored Print files without specifying the number of sets on the confirmation screen, the least number of set specified on the computer is applied for every selected document.

  • Page 99: Canceling A Print Job

    Canceling a Print Job Canceling a Print Job You can cancel printing from either the printer or a client computer. Since canceling procedures vary depending on the print job status, check the job status and cancel printing according to the following procedure.

  • Page 100: Mac Os - Canceling A Print Job From The Computer

    3. Printing Stored Documents • If the printer is shared by multiple computers, be careful not to accidentally cancel someone else's print job. • If the printer is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while "Waiting for print data..."...

  • Page 101: Checking The Error Log

    Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. • The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
  • Page 102 3. Printing Stored Documents • To print files that appear in the error log, resend them after stored files have been printed or deleted.

  • Page 103: Printing From Desktopbinder Lite

    4. Printing from DeskTopBinder Lite This chapter explains how to install DeskTopBinder Lite, and using the PDF Direct Print function. Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. •...
  • Page 104 4. Printing from DeskTopBinder Lite Click [DeskTopBinder Lite]. The [DeskTopBinder Lite] dialog box appears. Click [DeskTopBinder Lite], and then click [OK]. Follow the instructions on the display to install DeskTopBinder Lite. If you are required to restart the computer after installing DeskTopBinder Lite, restart the computer and continue the configuration.

  • Page 105: Pdf Direct Print Properties

    Printing a PDF File Directly Click the [Contents] tab, select the [PDF Direct Print] check box at the center, and then click [OK]. The [Properties] screen closes and the [PDF Direct Print] icon is added to the palette. PDF Direct Printing Follow the procedure below to print PDF files directly.

  • Page 106: Using Commands

    4. Printing from DeskTopBinder Lite 6. Punch (not supported for this printer) Punches holes in printed sheets. 7. Staple (not supported for this printer) Staples together printed sheets. 8. Display this dialog box before printing Appears in PDF direct printing mode if this check box is selected. 9.

  • Page 107: Printer Features

    5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. •...

  • Page 108: Menu Protect

    5. Printer Features Press the [User Tools/Counter] key. BRP005S • You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. •...

  • Page 109: List/Test Print

    List/Test Print List/Test Print This section describes the user tools in the List / Test Print menu under Printer Features. Multiple Lists You can print the configuration page and error log. Config. Page You can print the machine's current configuration values. Error Log You can print error logs listing all errors that occurred during printing.
  • Page 110 5. Printer Features Press the [User Tools/Counter] key. Select [Printer Features] using the [ ] or [ ] key, and then press the [OK] key. Select [List/Test Print] using the [ ] or [ ] key, and then press the [OK] key. Select [Config.
  • Page 111 List/Test Print • Consumption Status Displays the status of consumable. Paper Input Displays settings made under Tray Paper Settings menu. Maintenance Displays settings made under the Maintenance menu. System Displays settings made under the System menu. PCL Menu Displays settings made under PCL Menu. PS Menu Displays settings made under PS Menu.

  • Page 112: Maintenance

    5. Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Menu Protect You can select whether or not to protect menu. When you enable this setting, specify protection level. The default setting is Level 2. List/Test Print Lock You can lock the [List/Test Print] menu.

  • Page 113: System

    System System This section describes the user tools in the System menu under Printer Features. Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is [Off]. Auto Continue You can select this to enable Auto Continue.
  • Page 114 5. Printer Features Copies You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command. The number of copies can be specified from 1 to 999 by increments of one. The default setting is “1”...
  • Page 115 System The default setting is 8 Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.
  • Page 116 5. Printer Features When set to [On], [Auto Tray Switching] is enabled and the [Auto Tray Switching] setting configured in the printer driver is overridden. The default setting is [Off]. • p.105 "Accessing User Tools"...

  • Page 117: Host Interface

    Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is [128 KB]. I/O Timeout You can set how many seconds the machine should wait before ending a print job.

  • Page 118: Pcl Menu

    5. Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Orientation You can set the page orientation. The default setting is [Portrait]. Form Lines You can set the number of lines per page. The number of lines can be specified from 5 to 128 by increments of one.
  • Page 119 PCL Menu This setting is effective only with fixed-space fonts. The default setting is “10.00” pitches. Symbol Set Specify the character set of the selected font. The available options are as follows: • Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 The default setting is [PC-8].

  • Page 120: Ps Menu

    5. Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when the optional PostScript 3 unit is installed. Job Timeout You can specify how long the printer waits (in seconds) before canceling the current job when the job is interrupted while being processed.
  • Page 121 PS Menu The Default setting is [On]. • p.105 "Accessing User Tools"...

  • Page 122: Pdf Menu

    5. Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using Web Image Monitor, but in this case the password information is sent through the network.

  • Page 123: Appendix

    6. Appendix Using the Virtual Printer This section explains the virtual printer function. The virtual printer is a pseudo printer that can only be recognized on a network. The virtual printer has various print options, such as feeding tray selection and duplex printing, which you can set in advance. You can set those options beforehand.

  • Page 124: Changing A Virtual Printer Configuration

    6. Appendix Changing a Virtual Printer Configuration Use this procedure to change a virtual printer configuration. • You must have Administrators privilege to change the configuration of a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network and System Settings Guide.

  • Page 125: Deleting A Virtual Printer

    Using the Virtual Printer Deleting a Virtual Printer Use this procedure to delete a virtual printer. • You must have Administrators privilege to delete a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network and System Settings Guide.
  • Page 126 6. Appendix c:> rcp [-b] \path\file name [\path name\file name...] printer's host name: ["Virtual Printer Name"] ftp> put \path\ file name [Virtual Printer Name]...

  • Page 127: Specifications

    Specifications Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600 dpi 600 dpi Printing speed 17ppm (A4 , 8 " 11 " , plain paper, 600 dpi 600 dpi) Interface Standard: •...
  • Page 128 6. Appendix Component Specifications • Devices corresponding to USB 2.0 Standard Supported Operating System Standard: • Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008 Optional: • Mac OS 8.6 or later, Mac OS X 10.1 or later • When using Mac OS, use only the standard USB Interface. The optional USB interface board is not supported.

  • Page 129: Trademarks

    Trademarks Trademarks ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PageMaker, PostScript, and Reader are either registered trademarks or trademarks or trademarks of Adobe Systems Incorporated in the United States and/or countries.
  • Page 130 6. Appendix ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ® ® Microsoft Windows Server 2003 Web Edition ® ® Microsoft Windows Server 2003 Datacenter Edition *The product names of Windows Server 2003 R2 are as follows: ®...

  • Page 131: Index

    INDEX Delete all stored jobs.......... Delete all temporary jobs........About This Machine..........DeskTopBinder Lite..........Accessing user tools..........Enhancements..............Advanced printing..........Function palette............... Append CR to LF..........Install................Auto continue............Display..............Auto delete stored jobs........Downloading the printer driver......Auto delete temporary jobs........ Duplex..............
  • Page 132 Jobreset..............PCL................PCL config./ font page........PCL menu............. Laws and regulations..........PDF config./font page........Legal prohibition............PDF direct print........... 101, 103 Letterhead.............. PDF Direct Print Letterhead setting..........PDF direct print properties..........List / test print............using commands............. List / test print lock..........PDF group password..........
  • Page 133 Selection keys............WSD port............... SmartDeviceMonitor for Client......SmartDeviceMonitor for Client port..... Specifications............Spool printing............Standard printing........... Standard TCP/IP port........... Stored print............Sub paper size............ Symbol set............Symbols..............System..............TCP/IP..............Toner saving............Trademarks............Tray switching............Trouble Shooting............. Types of combined printing........Types of duplex printing........
  • Page 134 MEMO D468...
  • Page 135 Copyright © 2008...
  • Page 136 D468-6702...

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