Table of Contents
Related Manuals for Ricoh 1195L
Summary of Contents for Ricoh 1195L
- Page 1 FAX 1195L Advanced User’s Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety Information” pamphlet and “Product Safety Guide”.
- Page 2 User’s Guides and where do I find them? Which Guide? What’s in it? Where is it? Safety Information Read this Safety Information first. Please Printed / In the Box read carefully before you set up your machine and keep it handy for reference. Product Safety Guide Read this Guide before you set up your PDF file / CD-ROM / In the Box...
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Page 3: Table Of Contents
Table of Contents General Setup Memory Storage ....................1 Automatic Daylight Saving Time................1 Ecology features....................2 Toner Save ...................... 2 Sleep mode ..................... 2 Deep Sleep mode .................... 2 Toner Settings ....................... 3 Toner Setting (Continue mode) ............... 3 Receiving faxes in Continue Mode .............. - Page 4 Receiving a fax Remote Fax Options ....................16 Fax Forwarding....................16 Fax Storage ....................16 Changing Remote Fax Options ..............16 Remote retrieval ....................17 Remote fax commands..................19 Additional receiving operations ................20 Printing a reduced incoming fax ..............20 Setting the Fax Receive Stamp ..............20 Setting the Print Density ................20 Printing a fax from the memory ..............20 Out of Paper Reception .................20 Polling overview ....................21...
- Page 5 Routine maintenance Cleaning the machine ..................36 Checking the machine ..................36 Checking the Page Counters.................36 Checking the remaining life of parts .............. 36 Packing and shipping the machine ..............37 Glossary Index...
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Page 7: General Setup
General Setup Memory Storage Automatic Daylight Saving Time Your menu settings are stored permanently, and in the event of a power failure will not be You can set the machine to change lost. Temporary settings (for example, automatically for Daylight Saving Time. It will Contrast and Overseas Mode) will be lost. -
Page 8: Ecology Features
Chapter 1 Ecology features Deep Sleep mode If the machine is in Sleep mode and does not Toner Save receive any jobs for a certain length of time, the machine will automatically enter Deep You can save toner using this feature. When Sleep mode, and the LCD will show Deep you set Toner Save to On, prints appear Sleep. -
Page 9: Toner Settings
General Setup Toner Settings Receiving faxes in Continue Mode Toner Setting (Continue The machine can store received faxes in the mode) memory if you choose Continue mode when the LCD shows Replace Toner. When You can set the machine to continue printing received faxes are printed in Continue mode after the LCD shows Replace Toner. -
Page 10: Lcd Contrast
Chapter 1 LCD Contrast You can change the contrast to make the LCD look lighter or darker. Press , 1, 5. Press c to make the LCD darker. Or, press d to make the LCD lighter. Press OK. Press Mode Timer The machine has two mode keys on the control panel: FAX COPY... -
Page 11: Security Features
Security features Security Setting up the password Note You can set up your machine with multiple • If you have already set the password, you levels of security using Memory Security and will not need to set it again. Setting Lock. •... -
Page 12: Setting Lock
Chapter 2 Setting Lock Turning memory security on Press , 1, 6, 1. Setting Lock lets you set a password to stop other people from accidentally changing your Press a or b to choose Set Security. machine settings. Press OK. Make a careful note of your password. -
Page 13: Restricting Dialling
Security features Restricting dialling Enter a four-digit number for the new password. Press OK. This feature is to prevent users from sending a fax or call to a wrong number by mistake. Re-enter your new password when the You can set the machine to restrict dialling by LCD shows Verify:. - Page 14 Chapter 2 Note • The Enter # twice setting will not work if you press before entering the number. • The Restricting dialling feature will not work if you use an external handset or an extension handset. • The machine cannot restrict dialling when you use the button.
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Page 15: Sending A Fax
Sending a fax Additional sending Make sure you are in FAX mode options Load your document. Sending faxes using multiple Press , 2, 2, 1. settings Press a or b to choose Auto, Light or Before you send a fax, you can change any Dark. -
Page 16: Changing Fax Resolution
Chapter 3 Additional sending Changing Fax Resolution operations The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes. Sending a fax manually To change the Fax Resolution setting Manual transmission for the next fax Manual transmission lets you hear the... -
Page 17: Broadcasting
Sending a fax Broadcasting Repeat step c until you have entered all the fax numbers you want to broadcast to. Broadcasting lets you send the same fax message to more than one fax number. You Press can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled After the broadcast is finished the machine numbers in the same broadcast. -
Page 18: Real Time Transmission
Chapter 3 Real Time Transmission Press , 2, 2, 5. Press a or b to choose Next Fax:Off. When you are sending a fax, the machine will Press OK. scan the documents into the memory before sending it. Then, as soon as the telephone Overseas Mode line is free, the machine will start dialling and sending. -
Page 19: Delayed Batch Transmission
Sending a fax Delayed batch transmission Electronic cover page Before sending the delayed faxes, your This feature will not work unless you have machine will help you economize by sorting already programmed your Station ID. (See all the faxes in the memory by destination and Quick Setup Guide.) scheduled time. - Page 20 Chapter 3 Composing your own comments Send a cover page for all faxes You can set up two comments of your own. You can set the machine to send a cover page whenever you send a fax. Make sure you are in FAX mode Make sure you are in FAX mode Press , 2, 2, 8.
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Page 21: Polling Overview
Polled transmit lets you set up your machine Secure polling only works with another to wait with a document so another fax FAX 1195L fax machines. If another person machine can call and retrieve it. wants to retrieve a fax from your machine they will have to enter the secure code. -
Page 22: Receiving A Fax
Receiving a fax Remote Fax Options Fax Storage The Fax Storage feature lets you store your Remote Fax Options let you receive faxes received faxes in the machine’s memory. You while you are away from the machine. can retrieve stored fax messages from a fax You can use only one Remote Fax Option at machine at another location using the remote a time. -
Page 23: Remote Retrieval
Receiving a fax Turning off Remote Fax Options You can change your code at any time. If you want to make your code inactive, press Press , 2, 5, 1. OK in b to restore the default setting – – –l. Press a or b to choose Off. -
Page 24: Changing The Fax Forwarding Number
Chapter 4 Retrieving fax messages Wait for a long beep, and then use the dial pad to enter the new number of the Dial your fax number from a telephone remote fax machine where you want or another fax machine using touch your fax messages forwarded followed tone. -
Page 25: Remote Fax Commands
Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. -
Page 26: Additional Receiving Operations
Chapter 4 Additional receiving Setting the Print Density operations You can adjust the Print Density setting to make your printed pages darker or lighter. Printing a reduced incoming Make sure you are in FAX mode If you choose On, the machine automatically Press , 2, 1, 6. -
Page 27: Polling Overview
Secure polling only works with another FAX 1195L fax machine. If you want to get a Sequential polling fax from a secured FAX 1195L machine you have to enter the secure code. -
Page 28: Stop Polling
Chapter 4 Choose one of the options below. If you choose Standard go to step If you choose Secure, enter a four- digit number, press OK, go to step If you chose Timer, enter the time (in 24-hours format) you want to begin polling and press OK, go to step e. -
Page 29: Dialling And Storing Numbers
Dialling and storing numbers Telephone line Setting the Caller ID to On services If you have Caller ID on your line, then this function should be set to On to display the caller’s phone number on the LCD as the Caller ID telephone rings. -
Page 30: Bt Call Sign (U.k. Only)
Chapter 5 Additional dialling Printing the Caller ID List operations Press , 2, 0, 3. Press a or b to choose Print Report. Combining quick dial Press OK. If no ID is stored, the beeper will sound numbers and No Caller ID will appear on the LCD, go to step d. -
Page 31: Additional Ways To Store Numbers
Dialling and storing numbers Additional ways to For Speed Dial numbers, press and then enter the store numbers three-digit Speed Dial location. The LCD will display your chosen One Setting up Groups for Touch numbers with a l and Speed Dial numbers with a # (for example l006, Broadcasting #009). -
Page 32: Deleting Group Numbers
Chapter 5 Deleting Group numbers Note If the Group number you are trying to If you try to delete a Group number, the LCD change has been set to a fax forwarding will show the stored Group name or numbers. number, the LCD will ask you if you want to change the name or number. -
Page 33: Printing Reports
Printing reports Fax reports If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. Some fax reports (transmission verification If the machine’s memory becomes full with and fax journal) can be printed automatically 200 jobs before the time you chose has or manually. -
Page 34: Reports
Chapter 6 Reports The following reports are available: 1 XMIT Verify Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order. -
Page 35: Making Copies
Making copies Copy settings If you want to temporarily change the copy settings for the next copy, use the key. You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer uu page 4.) To change a setting, press the temporary key. -
Page 36: Using The Options Key
Chapter 7 Using the Options key Make sure you are in COPY mode. Use the key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press a or b, then press OK Press a, b, d or c, then press OK Quality Auto*... -
Page 37: Menu Selections
Making copies Press Menu selections Options Page Enlarge/Reduce 97% LTRiA4 94% A4iLTR 91% Full Page 85% LTRiEXE (continued) 70% A4iA5 Custom(25-400%) Auto 200% 141% A5iA4 104% EXEiLTR 100%* Page Layout Off(1 in 1)* 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) The factory settings are shown in Bold with an asterisk. -
Page 38: Improving Copy Quality
Chapter 7 Improving copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so ... -
Page 39: Enlarging Or Reducing The Image Copied
Making copies Enlarging or reducing the Press image copied To change the default setting follow the steps below: You can choose the enlargement or reduction Press , 3, 3. ratios. Auto sets the machine to calculate the Press d or c to increase or decrease the reduction ratio that best fits the size of paper. -
Page 40: Making N In 1 Copies
Chapter 7 2 in 1 (L) Note Page Layout Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P) and 4 in 1 (L) are not available with Enlarge/Reduce. 4 in 1 (P) Making N in 1 copies (page layout) You can reduce the amount of paper used when copying by using the N in 1 copy... - Page 41 Making copies Note Place the document in the ADF and load paper into the manual feed slot in the direction shown in the following illustration: If your document is flipped on the Long edge If your document is flipped on the Short edge...
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Page 42: A Routine Maintenance
Routine maintenance Cleaning the machine Checking the machine Clean the outside and inside of the machine Checking the Page Counters regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, You can see the machine’s Page Counters make sure that you clean the inside of the for copies, printed pages, reports and lists, machine. -
Page 43: Packing And Shipping The Machine
Routine maintenance Packing and shipping Put the protective material (1) in the machine with the “REMOVE” text to the the machine left, as shown in the illustration. Note If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. - Page 44 Pack the AC power cord and printed materials in the original carton as shown below: LEFT RIGHT FRONT Close the carton and tape it shut.
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Page 45: B Glossary
Glossary This is a comprehensive list of features and terms that appear in our manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Broadcasting The document can be placed in the ADF The ability to send the same fax message and scanned one page at a time to more than one location. - Page 46 Fax/Tel Delayed Fax Sends your fax at a specified later time You can receive faxes and telephone that day. calls. Do not use this mode if you are using a telephone answering device Dual Access (TAD). Your machine can scan outgoing faxes or Fine resolution scheduled jobs into memory at the same Resolution is 203 ×...
- Page 47 Glossary Resolution Out of Paper Reception Receives faxes into the machine’s The number of vertical and horizontal lines memory when the machine is out of paper. per inch. Overseas Mode Ring Delay Makes temporary changes to the fax The number of rings before the machine tones to accommodate noise and static on answers in Fax Only and Fax/Tel overseas telephone lines.
- Page 48 Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. User Settings List A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.
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Page 49: Index
Index Broadcasting ..........11 Fax codes cancelling ..........11 changing ..........17 setting up Groups for ......25 remote access code ......17 Fax forwarding changing remotely ......18 programming a number ......16 Cancelling Fax storage ..........16 broadcast in process ......11 printing from memory ...... - Page 50 Reports ..........27 Fax Journal ........27 journal period ........27 Machine information how to print ........... 28 checking remaining life of parts ....36 Tel Index List ........28 page counts ..........36 Transmission Verification ..... 27 Maintenance, routine .......36 User Settings ........28 checking the remaining life of parts ..36 Resolution Manual...
- Page 51 This machine is approved for use in the country of purchase only. H560-6081...