Ricoh BizWorkz 106 Operation Manual

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AÑA S.A.

Mar, 12-14,

lona

)93-295-7600

IA SpA

allurgia 12,

0)45-8181500

G KONG LTD.

a Overseas

sy Road,

ong Kong

-2862-2888

A PACIFIC

Road,

he Heeren,

38855

830-5888

s for

20D BLACK

o-ku, Tokyo,

Read this manual carefully before you use this product and keep

it handy for future reference. For safety, please follow the

instructions in this manual.

99.8.3, 6:14 PM

Operation Manual

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh BizWorkz 106

Page 1 Cedex Phone: +33-(0)1-40-94-38-38 SUPPLIES MODEL NAME The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1120D BLACK RICOH CO., LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo, Phone: Tokyo 3479-3111 Printed in The Netherlands EE G025-8600...
Page 2 For good print quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 3: Safety Information
Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d d d d d symbol means a situation that requires you take care.
Page 4 WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. •...
Page 5 CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.
Page 6: Energy Star Program
Energy Star program ® Energy Star As an Energy Star partner, we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as global warning.
Page 7: Table Of Contents
Contents Safety Information ................Energy Star program ................iv Part Names ..................Operation Panel .................. xii 1. SETTING UP Package Contents ................Location ....................Installing the Starter Toner Cassette ........... Installing Other Hardware ..............Removing the Protective Sheet ............Installing the Upper Paper Tray ............. Preparing the Output Tray ..............
Page 8 Installing the Paper Size Indicator ..........21 Selecting the Paper Source ............. 22 Upgrading Memory ................23 3. PRINTING AND SCANNING Setting up .................... 25 Installing the Software Drivers ............25 Features You Can Access From the Printer Driver ......27 Using the Second Printer (Additional Printer) ........
Page 9 TEL Model ................45 Switcing between FAX Mode and TEL Mode ..... 46 Receving calls in TEL Mode ..........46 Screening out Unwanted Faxes with Authorized Reception ..46 Turning Authorized Reception on/off ........47 Cancelling Reception of a Fax ............48 Making Telephone Calls ..............
Page 10 5. COPYING Making a Copy ................... 69 Making Multiple Copies ..............72 Reduction and Enlargement ............... 73 To Set the Reduction Factor ............73 To Set the Enlargement Factor ............74 Zoom (In 1% Increments) ..............75 To Use Zoom .................. 75 Adjusting the Copy Image ..............
Page 11 8. TECHNICAL REFERENCE Printing the Help List ................. 98 Customising Default Settings with the User Parameters....99 Changing the User Parameters ............99 User Parameter Switch Summary ..........100 Function List..................103 Selecting the Language ..............104 Economy Mode .................. 105 Changing the Economy Mode ............
Page 12: Part Names
Part Names Operation panel Key panel for controlling the Automatic Document machine. Feeder (ADF) Upper paper tray Holds up to 10 sheets of paper Holds up to 100 sheets of for automatic feeding. Place plain paper. originals face down. Original guide Document guides Guides the original correctly Slide the left guide to fit...
Page 13: Document Output Tray
Document output SIMM cover tray Open this cover when you want to install a SIMM Scanned documents are and expand memory. delivered here. Upper tray extension Extend to support originals. Small size paper feed access panel This panel can be lowered to provide easier handling when printing on...
Page 14: Operation Panel
Operation Panel Note Be sure to panel the protective seet from the operation panel. <General> 6 6 6 6 6 Stop key Press this key to interrupt the current 1 1 1 1 1 Display operation and return the machine to Messages and prompts appear here.
Page 15 0 0 0 0 0 Zoom keys E E E E E Busy indicator In copy mode, press these keys to Lights during a fax operation and fine-tune the preset reduction and when making telephone calls. enlargement ratios. Also use to F F F F F PC Interface indicator select function settings and navigate Lights while the machine is...
Page 16 J J J J J Paper Select key M M M M M Reception Mode key Press to select the copy paper size. Press to choose whether the machine When the optional paper feed unit is should answer all calls installed, press to switch between automatically.
Page 17 <Printing> Q Q Q Q Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on).
Page 18 This page is intentionally blank...
Page 19: Setting Up Package Contents
1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.
Page 20: Installing The Starter Toner Cassette
SETTING UP Installing the Starter Toner Cassette 1 Raise the document trap. 2 Lift up the tabs located on the sides of the machine and open the front unit. Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren.
Page 21 SETTING UP Make sure the plastic pins (marked with “ ” in the illustration next to step on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sure to hold the starter toner cassette by its handle.
Page 22: Installing Other Hardware
SETTING UP Installing Other Hardware Removing the Protective Sheet Open the ADF cover (1) and then re- move the protective sheet (2). Close the ADF cover and make sure it locks securely into place. Installing the Upper Paper Tray Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper tray on both sides.
Page 23: Preparing The Output Tray
SETTING UP Preparing the Output Tray Pull out the output tray extension as shown.
Page 24: Connecting To A Computer
SETTING UP Connecting to a Computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.
Page 25: Choosing Where Printed Output Is Delivered
SETTING UP Choosing Where Printed Output is Delivered Where printed output is delivered depends on the position of the ADF. <Position A> When the ADF is in the lower position, copies, prints and incoming faxes are delivered face- up at the lower output slot. Sheets stack in reverse order.
Page 26: Connecting The Telephone Line And Optional Telephone Handset
SETTING UP Connecting the Telephone Line and Op- tional Telephone Handset There are two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone Plug the line cable into the LINE socket at the rear of the machine.
Page 27: Turning On The Machine
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 28: Getting Acquainted
2. GETTING ACQUAINTED Important! The default display language is English. For how to change to your preferred language, see page 104. Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details.
Page 29: Loading Paper
GETTING ACQUAINTED Loading Paper After you have set up the machine you need to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m or 20 lb).
Page 30 GETTING ACQUAINTED Press Prt Help List Press Function no.: _ _ Press 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? Press .
Page 31: Loading Small Size Paper
GETTING ACQUAINTED Loading Small Size Paper Note We recommend that you always feed small size paper vertically with the shorter edge feeding into the machine first. Remove all paper before loading small size paper in the upper paper tray. Open the small size paper feed access panel on the back of the machine by unlatching it as shown in the illustra- tion.
Page 32 GETTING ACQUAINTED Press Prt Help List Press Function no.: _ _ Press 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? Press .
Page 33: Loading Other Media
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. Loading Envelopes Load up to 5 envelopes at a time using the same procedure for loading small size paper on page 13. • Insert envelopes print side up with the stamp position as shown.
Page 34: Second (Additional) Printer
GETTING ACQUAINTED Second (Additional) Printer This machine features a port for connecting a second printer. When con- nected, press the key to switch between the two printers. Note Make sure that the power of your computer is turned off before making the con- nection.
Page 35: Paper Feed Unit (Option)
GETTING ACQUAINTED Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
Page 36 GETTING ACQUAINTED The machine has handholds at the lo- cations shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold lo- cation on the right side of the machine. •...
Page 37: Loading Paper Into The Paper Feed Unit
GETTING ACQUAINTED Loading Paper into the Paper Feed Unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 20 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. Pull out the paper tray and remove it from the paper feed unit.
Page 38: Changing The Paper Size
GETTING ACQUAINTED Changing the Paper Size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size.
Page 39: Installing The Paper Size Indicator
GETTING ACQUAINTED Press Lower Tray? Note The actual message that appears on the ma- chine's display depends on the paper source you last used. If "Upper Tray?" appears, press to display the "Lower Tray?" message before proceeding with step Press .
Page 40: Selecting The Paper Source
GETTING ACQUAINTED Selecting the Paper Source Press until the desired pa- 100% U 01 per source appears. The upper paper tray is selected when "U" 100% L 01 is on the display, and the paper feed unit is selected when "L" is on the display.
Page 41: Upgrading Memory
GETTING ACQUAINTED Upgrading Memory You can install a Single Inline Memory Module (SIMM) to upgrade the on- board memory of the machine. The machine is shipped from the factory with a 4MB SIMM which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install an 8MB, 16MB or 32MB SIMM.
Page 42 GETTING ACQUAINTED Carefully lift out the currently installed SIMM board. Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented cor- rectly when you insert it into the slot.
Page 43: Printing And Scanning
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it.
Page 44 PRINTINGAND SCANNING Do one of the following according to your operating system: ® • Windows 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scan- in\Setup.exe”. ® • Windows First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”.
Page 45: Features You Can Access From The Printer Driver
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page borders ;...
Page 46: Using The Second Printer (Additional Printer)
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. Refer to page 15 for details on connecting a second printer.
Page 47: Faxing
4. FAXING Your machine is furnished with superior faxing capabilities and wide a range of powerful fax features. Here are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press •...
Page 48: Entering Characters On The Operation Panel
FAXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or registering various information, such as your own fax number. To enter digits , press the appropriate key on the numeric keypad. E.g.
Page 49: Deleting Characters And Moving The Cursor
FAXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters are printed correctly on lists and reports. Deleting Characters and Moving the Cursor When entering names and storing numbers: •...
Page 50: Setting Up
FAXING Setting up Please Read This First Before you can send or receive faxes you must connect the machine to a telephone line and store the following settings: Own Name/TTI, see page 33. Dial Mode, see page 34. Own Fax Number, see page 36. Date and Time see page 38.
Page 51: Storing Your Own Name/Tti
FAXING Storing your Own Name/TTI Store your name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. It is also shown on the other party’s display during communication. It can be up to 32 characters long.
Page 52: Setting The Dial Mode
FAXING Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 1 Set up Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 53 FAXING Press Mode: PABX? No? • If the display opposite does not appear, press to finish. Press to select Mode: PABX? Yes whether your fax machine is behind a PABX. Press 1 Set up • If you chose “No” in step , proceed to step Postline by:_ •...
Page 54: Storing Your Own Fax Number
FAXING Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 1 Set up Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 55 FAXING Press 17 Own Fax No. Press Enter your own fax number on the +12 3 456 numeric keypad. E.g. press Note To clear the entire setting, make sure the Delete? cursor is at the far left position then press .
Page 56: Setting The Date And Time
FAXING Setting the Date and Time This is printed on reports to help you keep track of machine usage. • If you make a mistake when entering a value, press the keys to position the cursor and enter the value again. Press Prt Help List Press...
Page 57: Turning Summer Time (Daylight Saving Time) On/Off
FAXING Press Day: Enter the date on the numeric keypad. Day: E.g. press Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 1 Set up Do not carry out any operations while “Reg- istered”...
Page 58: Sending Faxes
FAXING Sending Faxes How to Send a Fax This is the basic procedure for sending a fax message. For detailed informa- tion and explanations of the advanced features available, see the following pages: Economy Mode, see page 105. Quick Dials, see page 53. Name Dials, see page 58.
Page 59 FAXING Adjust the scan settings if necessary. • E.g. if your document is a photograph, press the Original Type Select key twice to select Photo 1. Setting Use for: [Text] Standard text [Text Fine] Detail text [Photo1] Photographs [Photo2] Mixed text and photographs To select the Resolution/Photo setting 76.
Page 60: Entering Pauses And Tones In Fax Numbers
FAXING Entering Pauses and Tones in Fax Numbers You can enter pauses and tones when dialling, or store them in Quick Dial and Name Dial numbers. Quick Dials, see page 53. Name Dials, see page 58. Entering Pauses In some situations, you may need to insert a pause in fax numbers. For example: •...
Page 61: Redialling A Number
FAXING Redialling a Number The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick Dial or a Name Dial. To redial a fax number, follow the procedure below. Note • If you dialled the last number with a Quick Dial or Name Dial, the number will be displayed instead of the stored label.
Page 62: Cancelling Transmission Of A Fax
FAXING Cancelling Transmission of a Fax To cancel a fax transmission while dialling Trans. canceled or during transmission, press the Stop key and remove your document. Note Once a connection has been established and transmission has begun, you cannot cancel transmission of data already sent.
Page 63: Receiving Faxes
FAXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode FAX Mode In this mode the machine automatically answers incoming calls. When a call is received, the machine rings a few times to alert you that a message is being sent, then starts receiving and printing the message.
Page 64: Switcing Between Fax Mode And Tel Mode
FAXING Switching between FAX Mode and TEL Mode Press the Reception Mode key to switch between FAX mode and TEL mode. Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answer incoming calls. When the machine rings, press Telephone call or lift the handset and listen.
Page 65: Turning Authorized Reception On/Off
FAXING When a fax message comes in, the machine checks to see if the sender’s fax number is stored in any of the Quick Dials or Name Dials. If it is found and you have used that Quick Dial or Name Dial to send at least one message to that destination, the message is accepted.
Page 66: Cancelling Reception Of A Fax
FAXING Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 2 Communication Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following. •...
Page 67: Making Telephone Calls
FAXING Making Telephone Calls If you connect an optional telephone handset, you can use the same line for both telephone calls and fax messages. Note If you wish to be able to receive telephone calls, be sure to select TEL mode. Choosing a Reception Mode, see page 45.
Page 68: Sending A Fax During A Telephone Call
FAXING Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party, then continue from step below. • When you wish to receive a fax, listen for the fax tone of the other party, then continue from step below.
Page 69: Monitoring The Line While Dialling With On Hook
FAXING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optional external handset. You can listen to what is happening on the line through the machine’s internal speaker. If necessary, press to switch to Dial/Set orig.
Page 70 FAXING Press Prt Help List Press Function no.: __ Press 32 Remote Change Press Mode: Off? Press to turn Mode: Remote Change on or off. Press and do one of the follow- Change with 2 ing: • If you turned Remote Change on, go to step •...
Page 71: Storing Fax And Telephone Numbers
FAXING Storing Fax and Telephone Numbers This machine provides two useful methods for storing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits.
Page 72: Storing Quick Dials
FAXING Storing Quick Dials Entering Characters on the Operation Panel, see page xiv. Entering Pauses and Tones in Fax Numbers, see page 42. Press Prt Help List Press Function no.: _ _ Press 13 Quick Dial Press Press Quick or Blink Print List To select a Quick Dial, press a Quick...
Page 73: Editing Quick Dials
FAXING Press Enter or edit the name for this Quick B:XYZ CO._ Dial. E.g. press Press Registered Note Do not turn off the machine while “Please Print List wait” or “Registered” is shown on the op- eration panel display. Blink Press Quick or Do one of the following: •...
Page 74 FAXING Press Print List Blink Press Quick or Press the Quick Dial key you wish to 111234567989 edit. Press twice then press 123456789 1203456789 Note 123456789 To clear the Lefrmost digit, press Then press 23456789 Press B:XYZ Edit the name stored in this Quick Dial. B:AXYZ E.g.
Page 75: Clearing Quick Dials
FAXING Clearing Quick Dials Press Prt Help List Press Function no.: _ _ Press 13 Quick Dial Press Print List Blink Press Quick or Press the Quick Dial key you wish to delete. 1112345 E.g. press to select Quick dial ( ). Press Delete? Note...
Page 76: Name Dials
FAXING Name Dials Name Dials are a handy way of storing fax numbers that you dial regularly in machine memory. When you store a number in a Name Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the Name Dial you require.
Page 77 FAXING Enter the fax number you wish to store 123456789 with the numeric keypad. E.g. press Press Name: Enter or edit the name for this Name Dial. E.g. press Name:XYZ CO. Press Registered Note Register? • Do not turn off the machine while “Please wait”...
Page 78: Deleting Name Dials
FAXING Deleting Name Dials Press Prt Help List Press Function no.: _ _ Press 14 Name Dial Press Delete? Press Select letter Enter the first letter of the Name Dial Marty label. E.g. press • If Name Dial you are looking for does not ap- pear, keep pressing the key until it does.
Page 79: Dialling With Name Dials
FAXING • To cancel this operation, press ther enter another function number, or press to return to standby mode. Do one of the following. • To delete another Name Dial, go to step • To return to standby mode, press twice.
Page 80: Reports And Lists
FAXING Reports and Lists Printing the Journal The Journal is a record of fax messages that were recently sent or received by your machine. By default, it is printed automatically after every 35 commu- nications. You can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not.
Page 81: Printing The Dial List
FAXING Printing the Dial List Print this list to check on the names and numbers of Quick Dials and Name Dials stored in the machine. You can print the Dial list using the procedure below, or when storing Quick Dials. The following items are included on the Dial List: •...
Page 82: Error Report
FAXING • Duration—how long the communication lasted • Result—whether the transmission was successful To turn automatic printing of this report on or off, see Customising Default Set- tings with the User Parameters, see page 100. Error Report By default, this report is printed automatically if a reception or transmis- sion fails.
Page 83: Advanced Features
FAXING Advanced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. You can adjust the vol- ume of these sounds, or turn them off completely according to your taste. You can change the following: • TX—the sound of a fax being sent •...
Page 84: Sending Faxes Over Unreliable Lines-Slow (4800Bps)
FAXING Repeat steps for all adjust- able volumes. After adjusting the Ring volume and pressing Registered , the display opposite will appear. Now go to step Note Do not turn off the machine while “Please wait” or “Registered” is shown on the op- eration panel display.
Page 85: Rds
FAXING Press to adjust 4800bps: Yes? the setting. Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 2 Communication Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 86 FAXING Press Prt Help List Press Function no.: _ _ Press 51 Select Press Page Header Press until the Summer Time setting you wish to change appears on the display. E.g. press once. Press Mode: Off? Press to adjust Mode: On? the change.
Page 87: Copying Making A Copy
5. COPYING Making a Copy You can load up to 10 sheets of plain paper (80 g/m or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it. Before you start, make sure the machine is in copy operation mode and the display opposite is shown.
Page 88 COPYING Carefully insert the document stack face-down into the ADF. Note The side of the original to be copied should be face down. Insert the stack of originals along the document guide into the ADF. Note Insert your stack of originals into the ADF until it stops.
Page 89 COPYING Originals that do not meet the following requirements can cause paper misfeeds, and even damage the machine. Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m (16lb to 24lb) • Clear markings Markings on the originals must be clear to be read correctly.
Page 90: Making Multiple Copies
COPYING Making Multiple Copies Carefully insert the document stack face-down into the ADF. Enter the number of copies you wish to 100% make using the numeric keypad. E.g. to make ten copies, press Note If your document is not scanned in even when you press , there is a chance it is not set correctly in the ADF.
Page 91: Reduction And Enlargement
COPYING Reduction and Enlargement Press to select preset reduction or enlargement factors for the copy operation. To Set the Reduction Factor Carefully insert the document stack face-down into the ADF. Press until the desired size ra- 100% tio appears. The sizes change in the fol- lowing order.
Page 92: To Set The Enlargement Factor
COPYING To Set the Enlargement Factor Carefully insert the document stack face-down into the ADF. Press until the desired size ratio 100% appears. The sizes change in the fol- lowing order. Ratio (%) Original Paper size 100% 115% 122% A4, B6 200% “141% A5 A4”...
Page 93: Zoom (In 1% Increments)
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex- actly the value you want. You can change the zoom factor in increments of 1%. To Use Zoom Setting Range 200 to 50% 50 to 200% Carefully insert the document stack face-down into the ADF.
Page 94: Adjusting The Copy Image
COPYING Adjusting the Copy Image To Select the Resolution/Photo Setting Carefully insert the document stack face-down into the ADF. Press the Original Type Select key to specify the resolution or halftoning method for the copy operation. A pointer ( ) moves on the display to indicate the current setting.
Page 95: To Adjust The Image Density
COPYING To Adjust the Image Density Carefully insert the document stack face-down into the ADF. Press the Density key to select the im- age density. • Select [Lighter] to make the image lighter. • Select [Darker] to make the image darker. Press to perform the copy opera- tion.
Page 96: Sorting Output
COPYING Sorting Output The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed.
Page 97 COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note After copying finishes, press clear any settings.
Page 98: Troubleshooting
6. TROUBLESHOOTING General Cause Page Status Remedy Nothing happens Power cord is not con- Correctly connect the power when the machine is nected. Cable to the machine and plug turned on. it into a outlet. SIMM is not installed correctly. p.23 Install the SIMM correctly.
Page 99: Printing And Copying
TROUBLESHOOTING Printing and Copying ( Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.11,19 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.15 stacked envelopes.
Page 100: Copying And Faxing
TROUBLESHOOTING Copying and Faxing (1/2) Cause Remedy Page Status Original is not set correctly. Set the original correctly. p.39,69 Frequent original mis- feeds with ADF. Curled original(s). Straighten out the original(s). p.39,69 Insert the original(s) from the p.39,69 least-curled side. Incorrect original specifi- Use originals of the correct size, p.70...
Page 101: Scanning
TROUBLESHOOTING Copying and Faxing (2/2) Status Remedy Page Cause Cannot send faxes. Press the Fax/Copy key to switch p.29 The machine is in copy op- eration mode. to fax operation mode. — Cannot receive faxes The machine is busy Fax reception is not possible while the machine is processing processing or printing a PC or printing PC print data.
Page 102: Error Messages
TROUBLESHOOTING Error Messages ( The table below explains the error messages that may appear on the display and the appropriate action to take. Message Remedy Page Cause “Close cover” Front unit is open. Close the front unit. If a copy job is in progress, set the copy quantity again.
Page 103 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page “Transm.error” and An error occurred during — Press to clear the error “Press Stop” transmission, or the other message. line was busy. If power was lost during the dialing or connecting phases of transmission, or in fax transmission standby mode, this message will appear when you next turn...
Page 104 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page “Check fax no.” and Multiple attempts at — Press to cancel the trans- “Press Stop” communication with this mission. number failed. In some locales, if this number was stored in a Name Dial, Quick Dial, or the redial memory, the number will be erased completely from the ma-...
Page 105: When The Receive File Indicator Is Lit
TROUBLESHOOTING When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some reason (e.g. paper has run out) and that page has been stored in memory. Important! The machine cannot receive any more messages until you solve the problem.
Page 106: Clearing A Paper Misfeed
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers as this may damage the unit.
Page 107 TROUBLESHOOTING Push back the blue paper release lever located on the right. Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations.
Page 108: Clearing A Misfeed In The Adf
TROUBLESHOOTING Clearing a Misfeed in the ADF Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. Pull out the misfed original. Close the ADF cover, and make sure it locks securely into place.
Page 109: When Paper Will Not Feed
TROUBLESHOOTING Slide the paper tray back into the pa- per feed unit until it locks into place. Note For how to set paper in the optional paper feed unit, see page 19. If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.
Page 110 TROUBLESHOOTING Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. Install the toner cassette into the ma- chine. Close the front unit. When the front unit is closed, the mo- tor will start running. When the sound of the motor stops, set paper in the original position and continue with nor- mal operation.
Page 111: User Maintenance Daily Maintenance
7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning Lower output slot Output bin...
Page 112: Replacing The Toner Cassette And The Cleaning Pad
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and hu- midity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total sur- face.
Page 113 USER MAINTENANCE Hold the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when re- moving the cleaning pad. Grasp the new cleaning pad by the green handle and insert it into place.
Page 114 USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine.
Page 115: Storage
USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Gen- erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or low- temperature and low-humidity conditions, store paper in a vinyl bag.
Page 116: Technical Reference
8. TECHNICAL REFERENCE Printing the Help List Print this list to get a quick guide to frequently used fax features. While the machine is not performing any Prt Help List other operation, press Press Press Start Press to print the Help List. Note Print on A4, Letter, or Legal paper.
Page 117: Customising Default Settings With The User Parameters
TECHNICAL REFERENCE Customising Default Settings with the User Parameters Changing the User Parameters The User Parameters allow you to customise various machine settings and features to suit your requirements. They are four User Parameter Switches numbered 00 to 03. Each switch has 8 adjustable “bits”...
Page 118: User Parameter Switch Summary
TECHNICAL REFERENCE To toggle the value of a single bit, press 02 :1110 1000 the number on the numeric keypad that corresponds to the number of the bit you wish to change. E.g. press to change bit 3. Press . The display opposite will Please wait flash briefly on the display and then the function menu will reappear.
Page 119 TECHNICAL REFERENCE SWITCH 00 ( Available Explanation Default Notes Settings Automatically print the 0: No Journal after every 35 com- 1: Yes munications Print the Unauthorized Call 0: No Report when an unregis- 1: Yes tered caller tries to send you a fax ( when Author- ized Reception is switched Do not change this setting...
Page 120 TECHNICAL REFERENCE SWITCH 02 Available Explanation Default Notes Settings Do not change these settings PCL Resolution 0: 600dpi 600dpi Set the printer to 300 dpi 1: 300dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer.
Page 121: Function List
TECHNICAL REFERENCE Function List Function Number Function Name Page Reference Date/Time Dial Mode Quick Dial/Print Dial List Name Dial Language Own name/TTI Own Fax No. Authorized Reception Slow (4800bps) Adjust Volume Remote Change Journal Dial List Page Header Summer Time RDS Mode User Parameters Tray Paper Size...
Page 122: Selecting The Language
TECHNICAL REFERENCE Selecting the Language Press Prt Help List Press 15 Language Press and press until the desired language appears. Press Registered Note 1 Set up • Do not turn off the machine while “Regis- tered” is displayed. • If you do not press , the setting is not changed.
Page 123: Economy Mode
TECHNICAL REFERENCE Economy Mode Economy mode is a power saving feature and is turned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
Page 124: Specifications
9. SPECIFICATIONS General Specifications Paper Capacity Machine Life Upper tray 30,000 sheets/5 years plain paper (80 g/m : 20 lb.) 100 sheets Printer Duty Optional paper unit plain paper (80 g/m : 20 lb.) 250 sheets 6,000 sheets/1 month ADF (Auto Document Feeder) Capacity Scanner Duty plain paper: A4, LT ·...
Page 125: Printing Specifications
SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC Print Resolution • Dutch 801 Bold SWC 600 dpi 600 dpi • Dutch 801 Bold Italic SWC 1200 dpi 600 dpi (enhanced) •...
Page 126: Copying Specifications
SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copies per minute) 60 to 90 g/m (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass Sheet/Book First copy 17 seconds or less Up to 10 pages of 80g /m (20lb), Plain paper Mulitiple Copies Maximum Original Size...
Page 127: Index
INDEX INDEX 1 to 1 Copy ............69 Economy mode ..........105 Economy mode/Clear modes key ...... xii Economy mode indicator ........xii Additional printer ..........16 Enlarge key ............xiii Auto image density ..........76 Enlargement ............74 Automatic Document Feeder (ADF) ..... x Entering numbers ..........
Page 128 INDEX Loading Paper size indicator ........17, 19 Plain paper ............. 11 Paper feed unit ............ 17 Small size paper ..........13 Pause/Redial key ..........xiv Other media ........... 15 PC Interface indicator ........xiii Location ..............1 Photo1 ..............76 Photo2 ..............76 Platen cover ............
Page 129 INDEX Transparencies ............ 15 Troubleshooting ..........80 Safety information ..........i TTI ............... 33 Scanner lock ............x Unlocking ............4 Second (Additional) printer ........ xi Unauthorized call report ........64 Connecting ............. 16 Upgrading memory ..........23 Using .............. 28 Upper paper tray ..........
Page 130 INDEX EE G025...
Page 131 Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual...
Page 132: Laser Safety
For good print quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 133 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with ISO Standard 7001, this machine uses the following symbols for the main switch: a means POWER ON. b means POWER OFF.
Page 134 Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d d d d d symbol means a situation that requires you take care.
Page 135 WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. •...
Page 136 CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.
Page 137 Energy Star program ® Energy Star As an Energy Star partner, we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as global warning.
Page 138 Contents Safety Information ................Energy Star program ................iv General Description ................viii Operation Panel .................. 1. SETTING UP Package Contents ................Location ....................Installing the Starter Toner Cassette ........... Unlocking the Scanner Lock .............. Installing the Upper Paper Tray ............Other Settings for Type 2 ..............
Page 139 3. PRINTING Setting Up For Printing ..............23 ® To install the printer driver under Windows 95 ......23 ® To install the printer driver under Windows 3.1x ......24 New Hardware Found Window ............24 Features You Can Access From the Printer Driver ......25 Using the Second Printer (Additional Printer) ........
Page 140 7. TECHNICAL REFERENCE Printing the Help List ................. 54 Selecting the Language ..............55 Selecting 300 dpi or 600 dpi............... 56 Economy Mode .................. 58 Changing the Economy Mode ............58 Selecting Toner Save Mode ..............59 8. SPECIFICATIONS ................. 60 Index ....................
Page 141: General Description
General Description Type 1 The following describes the Type 1 machine. This information also applies to the Type 2 machine, except where specifically noted in the next page. Platen cover Upper paper tray Lift this cover to access the Holds up to 100 sheets exposure glass when you want to of plain paper for place an original on it for...
Page 142 Type 2 The following describes the Type 2 machine. Original Guide Automatic Document Feeder Guides the original Upper (ADF) correctly into the paper tray Holds up to 10 sheets of paper for automatic machine. Set the original feeding. Place originals face down. so it is under this guide.
Page 143: Operation Panel
Operation Panel 1 Check Display 5 Enlarge This indicator lights up to alert you Press this key to enlarge an image to read the message on the display. during copying. Available enlargement ratios are: 115%, 2 PC Interface 122%, 141% and 200%. This indicator lights while the 6 Paper Select machine is receiving data from a...
Page 144 Note Be sure to peel the protective sheet from the operation panel. 0 Stop D Help/Function Press this key to interrupt the current Press this key and then input a ongoing procedure and return to the function number to perform stand by state.
Page 146: Setting Up Package Contents
1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.
Page 147: Installing The Starter Toner Cassette
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open the top unit (2). Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren.
Page 148: Unlocking The Scanner Lock
SETTING UP Make sure the plastic pins (marked with “ ” in the illustration next to step on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sure to hold the starter toner cassette by its handle.
Page 149: Installing The Upper Paper Tray
SETTING UP Installing the Upper Paper Tray Look at the rear of the machine and note the locations of the holes for in- sertion of the upper paper tray on both sides. To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go.
Page 150: Other Settings For Type 2
SETTING UP Other Settings for Type 2 To remove the protective sheet Open the ADF cover (1) and then re- move the protective sheet (2). Close the ADF cover and make sure it locks securely into place.
Page 151: To Install The Document Output Tray
SETTING UP To install the document output tray Look at the rear of the machine to con- firm where the document output tray should fit. Insert the pin at one side of the tray by gently bending the document tray until it fits in the insert hole.
Page 152: Connecting To A Computer
SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the your printer cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.
Page 153: Turning On The Machine
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 154: Getting Acquainted Paper And Other Media
2. GETTING ACQUAINTED Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details on loading each type of paper/media into the upper paper tray. Paper/Media type (Paper size) Display Page...
Page 155: Loading Paper
GETTING ACQUAINTED Loading Paper After you set up the machine and specify the paper size, you are ready to actually load paper. Important! When loading paper into the upper paper tray, make sure that you load maximum 100 sheets of plain paper (80 g/m or 20 lb).
Page 156 GETTING ACQUAINTED Press . “Prt Help List” appears. Prt Help List Press until 1 Tray Pap. Size “1 Tray Pap. Size” appears. 1 Tray Pap. Size 3 User Param. 2 Language Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.
Page 157: To Load Small Size Paper
GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of its shorter edges feeding into the machine. Remove all paper before loading small size paper in the upper paper tray. Open the small panel on the back of Unlatch Here the machine by unlatching it as shown...
Page 158 GETTING ACQUAINTED Press . “Prt Help List” appears. Prt Help List Press until 1 Tray Pap. Size “1 Tray Pap.Size” appears. 1 Tray Pap. Size 3 User Param. 2 Language Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.
Page 159: Loading Other Media
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loading small size paper on page 12. • Insert envelopes print side up with the stamp Flap position as shown.
Page 160: Connecting A Second Printer (Additional Printer)
GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that you can use to connect your current printer as a second printer (additional printer). Once you do, you have a selection of this machine or the second printer at the touch of key.
Page 161: Installing The Paper Feed Unit (Option)
GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
Page 162 GETTING ACQUAINTED The machine has handhold at the loca- tions shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold lo- cation on the right side of the machine. •...
Page 163: To Load Paper Into The Paper Feed Unit
GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. Pull out the paper tray and remove it from the paper feed unit.
Page 164: To Change The Paper Size
GETTING ACQUAINTED To change the paper size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size.
Page 165: To Install The Paper Size Indicator
GETTING ACQUAINTED Press Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press to display the "Lower Tray?" message before proceeding with step After pressing , press Letter(8 11)?
Page 166: Upgrading Memory
GETTING ACQUAINTED Upgrading Memory You can install Single Inline Memory Module (SIMM) to upgrade the on- board memory of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install 8MB, 16MB or 32MB SIMM.
Page 167 GETTING ACQUAINTED Carefully lift out the SIMM board cur- rently installed on your printer. Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented cor- rectly when you insert it into the slot.
Page 168: Printing
3. PRINTING Setting Up For Printing In order to use the machine as a printer, you must install its printer driver on your computer. The printer driver can be found on the diskette that comes with the machine. Use the following procedure to install the printer driver.
Page 169: To Install The Printer Driver Under Windows 3.1X
PRINTING ® To install the printer driver under Windows 3.1x Quit all applications except Program Manager. • Press [Alt] + [Tab] to display the Task List window. • Select the application you want to quit. • Click [End Task] and then press [Enter] to quit the program. •...
Page 170: Features You Can Access From The Printer Driver
PRINTING Features You Can Access From the Printer Driver Printer Driver Contents Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page borders ;...
Page 171: Using The Second Printer (Additional Printer)
PRINTING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a Bi-Direction mode, make sure to set the Bi-Direction mode to Off.
Page 172: Copying Making A Copy
4. COPYING Making a Copy Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press to perform the copy opera- tion. Important! After copying a large number of pages, be sure not to turn off the machine in several minutes.
Page 173: Making Multiple Copies
COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing increase the number) or (to reduce the number). Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3).
Page 174: Making A Book Copy
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). Lift the platen cover. Open to the page you want to copy and lay the page face down on the exposure glass.
Page 175: Reduction And Enlargement
COPYING Reduction and Enlargement Press to select preset reduction or enlargement factors for the copy operation. To set the reduction factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3).
Page 176: To Set The Enlargement Factor
COPYING To set the enlargement factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press until the desired size ra- 100% tio appears. The sizes change in the fol- lowing order.
Page 177: Zoom (In 1% Increments)
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex- actly the value you want. You can change the zoom factor in increments of 1%. To use zoom Setting Range 200 to 50% 50 to 200% Lift the platen cover (1).
Page 178: Adjusting Copy Image
COPYING Adjusting Copy Image To select the resolution/photo setting Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Copy Mode key to specify the resolution or halftoning method for the copy operation.
Page 179: To Adjust The Image Density
COPYING To adjust the image density Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Density key to select the im- age density settings. •...
Page 180: Setting An Original Onto The Adf (Type 2 Only)
COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it.
Page 181 COPYING Stretch the extend tray that supports the originals. Press to perform the copy op- eration. Note • If an original becomes misfed during feed- ing by the ADF, press to stop the op- eration. Refer to“Clearing a Paper Misfeed” on page 43. •...
Page 182: Sorting Output (Type 2 Only)
COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed.
Page 183 COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Press to clear the setting after copying.
Page 184: Troubleshooting
5. TROUBLESHOOTING General Status Cause Page Remedy Nothing happens Power cord is not con- Correctly connect the power when the machine is nected. cord to the machine and plug it turned on. into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
Page 185 TROUBLESHOOTING Printing and Copying ( Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.10,18 feeds. sides of the paper. printing is not supported by this machine. Printing on an envelope Make sure that envelopes are p.14 that is too thick.
Page 186 TROUBLESHOOTING Copying Status Cause Remedy Page "Error 90" appears on Locked scanner. Unlock the scanner lock, turn the display, and the copy the machine off and then back operation is aborted when copying from the exposure glass. Frequent original mis- Original is not set correctly.
Page 187 TROUBLESHOOTING Error Messages Message Cause Remedy Page Top unit is open. Close the top unit. Close cover Machine is out of paper. Load paper, and set the copy p.10,18 Add paper quantity again during a copy job. Prepare a toner cassette for re- Toner near end Machine is almost out of —...
Page 188: Clearing A Paper Misfeed
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very not. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool such as a screwdriver or tweezers as this may damage the unit.
Page 189 TROUBLESHOOTING Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are using the paper feed unit (op- tion) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead.
Page 190 TROUBLESHOOTING Type 2 Area 4 Area 3 Area 1 Area 2 Area 1 or 2 Pull the top release lever (1) and open the top unit (2). Pull out the toner cassette. Note • Be sure to hold the toner cassette by its handle. •...
Page 191 TROUBLESHOOTING Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are using the paper feed unit (op- tion) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead.
Page 192: Paper Feed Unit
TROUBLESHOOTING Area 3 or 4 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. Pull out the misfed original. Close the ADF cover, and make sure it locks securely into place.
Page 193 TROUBLESHOOTING Pull out the misfed paper. Slide the paper tray back into the paper feed unit until it locks into place. If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.
Page 194: User Maintenance Daily Maintenance
6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning Exposure glass Platen cover (Type 1) (Type 2) Exposure glass Platen cover Platen...
Page 195: Replacing The Toner Cassette And The Cleaning Pad
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and hu- midity conditions noted in the table under “Conditions” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total sur- face.
Page 196 USER MAINTENANCE Holding the toner cassette by its han- dle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when re- moving the cleaning pad.
Page 197 USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. Make sure the plastic pins (marked with “ ” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine.
Page 198: Storage
USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Gen- erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or low- temperature and low-humidity conditions, store paper in a vinyl bag.
Page 199: Technical Reference
7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. While the machine is not performing any Prt Help List other operation, press . The message “Prt Help List” appears. Press . “Press Start” appears. Press Start Press to print the Help List.
Page 200: Selecting The Language
TECHNICAL REFERENCE Selecting the Language The language for the display can be selected from the following: English, French, Spanish, Italian, German, Swedish Press . “Prt Help List” appears. Prt Help List Press until "2 2 Language Language" appears. The messages change in the following order.
Page 201: Selecting 300 Dpi Or 600 Dpi
TECHNICAL REFERENCE Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. Press . “Prt Help List” ap- Prt Help List pears.
Page 202 TECHNICAL REFERENCE Press . “Please wait”, then “Reg- Please wait istered” appears. Note Registered • To cancel this change, press instead of . “Please wait” and “Not Registered” appear on the display. • Do not turn off the machine while “Please wait”, “Registered”...
Page 203: Economy Mode
TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save power. If no operation is per- formed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
Page 204 TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. Press . “Prt Help List” appears. Prt Help List Press until “3 3 User param. User Param.” appears. The messages change in the following order. 1 Tray Pap. Size 3 User Param.
Page 205: Specifications
8. SPECIFICATIONS General Specifications Type 1, Type 2 Type 1 Paper Capacity Power Supply Upper tray AC 220 to 240 V 50/60 Hz plain paper (80 g/m : 20 lb.) 100 sheets Option paper unit Power Consumption plain paper (80 g/m : 20 lb.) 250 sheets 480 W Output tray Capacity...
Page 206 SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e emulation • Dutch 801 SWC • Dutch 801 Italic SWC Print Resolution • Dutch 801 Bold SWC 600 dpi 600 dpi • Dutch 801 Bold Italic SWC 1200 dpi 600 dpi (enhanced) •...
Page 207 SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copy per minute) 60 to 90 g/m (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass (Type 1/Type 2) Sheet/Book First copy ADF (Type 2) 17 seconds or less Plain paper (80 g/m : 20 lb) Mulitiple Copies...
Page 208: Index
INDEX INDEX 1 to 1 Copy ............27 Front guide ............ 16, 19 Front paper support ..........16 Additional Printer ..........15 Auto image density ..........34 Help List ............... 54 Automatic Document Feeder (ADF) ....ix Help/Function ............. xi Setting an original .........
Page 209 INDEX Second Printer (Additional Printer) ..... x Paper and Other Media ......... 9 Connecting ............. 15 Paper Select ............x Using .............. 26 paper size Side guide ............16, 19 Changing ............19 SIMM cover ........... viii, ix Specifying (upper) ........11, 13 SIMM ..............
Page 210 Cedex Phone: +33-(0)1-40-94-38-38 SUPPLIES MODEL NAME The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1120D BLACK RICOH CO., LTD. Ohmori NM Building, 1-1 Ohmori-kita 2-chome Ota-ku, Tokyo, 143-0016, Japan Printed in the Netherlands EE AE G026-8600...
Page 211 BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38 SUPPLIES MODEL NAME The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1120D BLACK RICOH CORPORATION RICOH CO., LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo, CALLING FOR SERVICE Phone: Tokyo 3479-3111...
Page 212 Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 213 Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d d d d d symbol means a situation that requires you take care.
Page 214 WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. •...
Page 215 CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.
Page 216 Energy Star program Energy Star ® As an Energy Star partner, we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as global warning.
Page 217 Contents Safety Information ................Energy Star program ................iv Part Names ..................viii Operation Panel .................. 1. SETTING UP Package Contents ................Location ....................Installing the Starter Toner Cassette ........... Unlocking the Scanner Lock .............. Installing the Upper Paper Tray............Other Settings for Type 2 ..............
Page 218 To select the paper source .............. 20 Upgrading Memory ................21 3. PRINTING AND SCANNING Setting up .................... 23 Installing the Software Drivers............23 Features You Can Access From the Printer Driver ......25 Using the Second Printer (Additional Printer) ........26 To print to the second printer ............
Page 219 7. TECHNICAL REFERENCE Printing the Help List ................. 56 Selecting the Language ..............57 Selecting 300 dpi or 600 dpi............... 58 Economy Mode .................. 60 Changing the Economy Mode ............60 Selecting Toner Save Mode ..............61 8. SPECIFICATIONS ................. 62 Index ....................
Page 220: Part Names
Part Names Type 1 The following describes the Type 1 machine. This information also applies to the Type 2 machine, except where specifically noted in the next page. Platen cover Upper paper tray Lift this cover to access the Holds up to 100 sheets exposure glass when you want to of plain paper.
Page 221 Type 2 The following describes the Type 2 machine. Original guide Automatic document feeder Upper Guides the original (ADF) correctly into the machine. paper tray Holds up to 10 sheets of paper for automatic Make sure your original feeding. Place originals face down. fits under this guide.
Page 222: Operation Panel
Operation Panel Note Be sure to panel the protective seet from the operation panel 1 Check Display 5 Enlarge This indicator lights up to alert you Press this key to enlarge an image to read the message on the display. during copying.
Page 223 D Help/Function 0 Stop Press this key to interrupt the Press this key and then input a current ongoing procedure and function number to perform return to the stand by state. This key various settings and help list operates as a kind of escape key. printing functions.
Page 225: Setting Up Package Contents
1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.
Page 226: Installing The Starter Toner Cassette
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open the top unit (2). Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren.
Page 227: Unlocking The Scanner Lock
SETTING UP Make sure the plastic pins (marked with “ ” in the illustration next to step on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sure to hold the starter toner cassette by its handle.
Page 228: Installing The Upper Paper Tray
SETTING UP Installing the Upper Paper Tray Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper tray on both sides. To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go.
Page 229: Other Settings For Type 2
SETTING UP Other Settings for Type 2 To remove the protective sheet Open the ADF cover (1) and then re- move the protective sheet (2). Close the ADF cover and make sure it locks securely into place. To install the document output tray Look at the rear of the machine to con- firm where the document output tray should fit.
Page 230: To Pull Out The Output Tray Extension
SETTING UP Make sure the small pieces of plastic film curl upwards as shown. Important! The original will not be delivered properly, if the films are not set as shown. To pull out the output tray extension To pull out the output tray extension as shown.
Page 231: Connecting To A Computer
SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the your parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.
Page 232: Turning On The Machine
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 233: Getting Acquainted
2. GETTING ACQUAINTED Important! The default display language is English. For how to change to your preferred language, see page 57. Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details.
Page 234: Loading Paper
GETTING ACQUAINTED Loading Paper After you have set up the machine you nee to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m or 20 lb).
Page 235 GETTING ACQUAINTED Press Prt Help List Press 1 Tray Pap. Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? After pressing , press Letter(8 11)? until the desired size ap-...
Page 236: To Load Small Size Paper
GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of its shorter edges feeding into the machine. Remove all paper before loading small size paper in the upper paper tray. Open the small panel on the back of Unlatch Here the machine by unlatching it as shown...
Page 237 GETTING ACQUAINTED Press Prt Help List Press 1 Tray Pap. Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? After pressing , press until the desired size appears.
Page 238: Loading Other Media
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loading small size paper on page 12. • Insert envelopes print side up with the stamp Flap position as shown.
Page 239: Connecting A Second Printer (Additional Printer)
GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that you can use to connect your current printer as a second printer (additional printer). Once you do, you have a selection of this machine or the second printer at the touch of key.
Page 240: Installing The Paper Feed Unit (Option)
GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
Page 241 GETTING ACQUAINTED The machine has handhold at the loca- tions shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold lo- cation on the right side of the machine. •...
Page 242: To Load Paper Into The Paper Feed Unit
GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. Pull out the paper tray and remove it from the paper feed unit.
Page 243: To Change The Paper Size
GETTING ACQUAINTED To change the paper size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size.
Page 244: To Install The Paper Size Indicator
GETTING ACQUAINTED Press Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press to display the "Lower Tray?" message before proceeding with step After pressing , press Letter(8 11)?
Page 245: Upgrading Memory
GETTING ACQUAINTED Upgrading Memory You can install Single Inline Memory Module (SIMM) to upgrade the on- board memory of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install 8MB, 16MB or 32MB SIMM.
Page 246 GETTING ACQUAINTED Carefully lift out the SIMM board cur- rently installed on your printer. Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented cor- rectly when you insert it into the slot.
Page 247: Printing And Scanning
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it.
Page 248 PRINTINGAND SCANNING Do one of the following according to your operating system: ® • Windows 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scan- in\Setup.exe”. ® • Windows First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”.
Page 249: Features You Can Access From The Printer Driver
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page borders ;...
Page 250: Using The Second Printer (Additional Printer)
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. Note Connecting a second printer, see page 15.
Page 251: Copying Making A Copy
4. COPYING Making a Copy Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3 ). Press to perform the copy opera- tion. Important! After copying a large number of pages, wait a couple of minutes before attempting to turn off the machine.
Page 252: Making Multiple Copies
COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing increase the number) or (to reduce the number). Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3 ).
Page 253: Making A Book Copy
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). Lift the platen cover. Open to the page you want to copy and lay the page face down on the exposure glass.
Page 254: Reduction And Enlargement
COPYING Reduction and Enlargement Reduce Press to select preset reduction or enlargement factors for Or En8 the copy operation. Lift the platen cover (0). Place the original face down at the arrow mark on the scale (a). Close the platen cover (@I).
Page 255 Lift the platen cover (0). Place the original face down at the arrow mark on the scale (0). Close the platen cover (0). Enlarge Press until the desired size ra- 100% tio appears. The sizes change in the fol- lowing order. + 121% 4 129% + 155% LTR.
Page 256: Zoom (In 1% Increments)
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex- actly the value you want. You can change the zoom factor in increments of 1%. To use zoom Setting Range 200 to 50% 50 to 200% Lift the platen cover (1).
Page 257: Adjusting The Copy Image
COPYING Adjusting the Copy Image To select the resolution/photo setting Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3 ). Press the Copy Mode key to specify the resolution or halftoning method for the copy operation.
Page 258: To Adjust The Image Density
COPYING To adjust the image density Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3 ). Press the Density key to select the im- age density. •...
Page 259: Setting An Original On The Adf (Type 2 Only)
COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it.
Page 260 COPYING Stretch the extend tray that supports the originals. Press to perform the copy op- eration. Note • If an original becomes misfed during feed- ing by the ADF, press to stop the op- eration. Refer to“Clearing a Paper Misfeed” on page 47. •...
Page 261: Sorting Output (Type 2 Only)
COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed.
Page 262 COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Press to clear the setting after copying.
Page 263: Troubleshooting
5. TROUBLESHOOTING General Cause Page Status Remedy Nothing happens Power cord is not con- Correctly connect the power when the machine is nected. cord to the machine and plug it turned on. into a outlet. SIMM is not installed correctly. p.21 Install the SIMM correctly.
Page 264 TROUBLESHOOTING Printing and Copying ( Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.10,18 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.14 stacked envelopes air.
Page 265 TROUBLESHOOTING Copying Status Cause Remedy Page "Error 90" appears on Locked scanner. Unlock the scanner lock, turn the display, and the copy the machine off and then back operation is aborted when copying from the exposure glass. Frequent original mis- Original is not set correctly.
Page 266 TROUBLESHOOTING Error Messages ( The table below explains the error messages that may appear on the display and the appropriate action to take. Message Cause Remedy Page Top unit is open. Close the top unit. If a copy job “Close cover” is in progress, set the copy quan- tity again.
Page 267 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page “Memory full” and Too many sort copy pages. Press to print pages already p.21, 37 “Press Start” stored in memory to cancel the job, press . If you need to print big sort copy jobs, increase memory capacity.
Page 268: Clearing A Paper Misfeed
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers.
Page 269 TROUBLESHOOTING Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are using the paper feed unit (op- tion) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead.
Page 270 TROUBLESHOOTING Type 2 Area 4 Area 3 Area 1 Area 2 Area 1 or 2 Pull the top release lever (1) and open the top unit (2). Pull out the toner cassette. Note • Be sure to hold the toner cassette by its handle. •...
Page 271 TROUBLESHOOTING Push back the blue paper release lever located on the right. Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations.
Page 272: Paper Feed Unit
TROUBLESHOOTING Area 3 or 4 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. Pull out the misfed original. Close the ADF cover, and make sure it locks securely into place.
Page 273: When Paper Will Not Feed
TROUBLESHOOTING Pull out the misfed paper. Slide the paper tray back into the paper feed unit until it locks into place. Note For how to set paper in the optional paper feed unit, see page 16. If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.
Page 274 TROUBLESHOOTING Pull out the toner cassette. Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. Install the toner cassette into the ma- chine. Close the top unit. When the top unit is closed, the motor will start running.
Page 275: User Maintenance Daily Maintenance
6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning Exposure glass Platen cover (Type 1) (Type 2) Exposure glass Platen cover Platen...
Page 276: Replacing The Toner Cassette And The Cleaning Pad
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and hu- midity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total sur- face.
Page 277 USER MAINTENANCE Hold the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when re- moving the cleaning pad. Insert the new cleaning pad into place by grasping the green handle.
Page 278 USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. Make sure the plastic pins (marked with “ ” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine.
Page 279: Storage
USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Gen- erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or low- temperature and low-humidity conditions, store paper in a vinyl bag.
Page 280: Technical Reference
7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. While the machine is not performing any Prt Help List other operation, press . The message “Prt Help List” appears. Press Press Start Press to print the Help List. Note Print on A4, Letter, or Legal paper.
Page 281: Selecting The Language
TECHNICAL REFERENCE Selecting the Language The language for the display can be selected from the following: Press Prt Help List Press until "2 2 Language Language" appears. Press and press until the desired language appears. Press Registered Note • Do not carry out any operations while 100% “Registered”...
Page 282: Selecting 300 Dpi Or 600 Dpi
TECHNICAL REFERENCE Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. Press Prt Help List Press until “3 3 User Param.
Page 283 TECHNICAL REFERENCE Press Please wait Note Registered • To cancel this change, press instead of . “Please wait” and “Not Registered” appear on the display. 100% • Do not carry out any operations while “Registered” appears on the display.
Page 284: Economy Mode
TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save power. If no operation is per- formed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
Page 285 TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. Press . “Prt Help List” appears. Prt Help List Press until “3 3 User param. User Param.” appears. The messages change in the following order. Press and press 02:0010 0Ç00 move the flashing block cursor until it...
Page 286: Specifications
8. SPECIFICATIONS General Specifications Type 1, Type 2 Type 1 Power Supply Paper Capacity AC 120 V Upper tray plain paper (80 g/m : 20 lb.) 100 sheets 60 Hz Option paper unit Power Consumption plain paper (80 g/m : 20 lb.) 250 sheets 480 W Output tray Capacity Printing (Average)
Page 287 SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC Print Resolution • Dutch 801 Bold SWC 600 dpi 600 dpi • Dutch 801 Bold Italic SWC 1200 dpi 600 dpi (enhanced) •...
Page 288 SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copy per minute) 60 to 90 g/m (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass (Type 1/Type 2) Sheet/Book First copy ADF (Type 2) 17 seconds or less Up to 10 pages of 80 g/m (20 lb), Plain paper...
Page 289: Index
INDEX INDEX 1 to 1 Copy ............27 Front guide ............ 16, 19 Front paper support ..........16 Additional Printer ..........15 Auto image density ..........34 Help List ............... 56 Automatic Document Feeder (ADF) ....ix Help/Function ............. xi Setting an original .........
Page 290 INDEX Second Printer (Additional Printer) ..... x Paper and Other Media ......... 9 Connecting .............15 Paper Select ............x Using .............. 26 paper size Side guide ............16, 19 Changing ............19 SIMM cover ........... viii, ix Specifying (upper) ........11, 13 SIMM ..............
Page 291 Cedex Phone: +33-(0)1-40-94-38-38 SUPPLIES MODEL NAME The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1120D BLACK RICOH CO., LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Phone: Tokyo 3479-3111 Printed in The Netherlands EE G027-8600...
Page 292 For good print quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 293 Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d d d d d symbol means a situation that requires you take care.
Page 294 WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. •...
Page 295 CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.
Page 296 Energy Star program ® Energy Star As an Energy Star partner, we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as global warning.
Page 297 Contents Safety Information ................Energy Star program ................iv Part Names ..................Operation Panel .................. xii 1. SETTING UP Package Contents ................Location ....................Installing the Starter Toner Cassette ........... Installing Other Hardware ..............Unlocking the Scanner ..............Removing the Protective Sheet ............Installing the Document Output Tray ..........
Page 298 Specifying the Paper Size ............... 20 Installing the Paper Size Indicator ..........21 Selecting the Paper Source ............. 22 Upgrading Memory ................23 3. PRINTING AND SCANNING Setting up .................... 25 Installing the Software Drivers............25 Features You Can Access From the Printer Driver ......27 Using the Second Printer (Additional Printer) ........
Page 299 Choosing a Reception Mode ............46 FAX Model ................46 TEL Model ................46 Switcing between FAX Mode and TEL Mode ..... 47 Receving calls in TEL Mode ..........47 Screening out Unwanted Faxes with Authorized Reception ..48 Turning Authorized Reception on/off ........49 Cancelling Reception of a Fax ............
Page 300 5. COPYING Making a Copy ................... 70 Making Multiple Copies ..............71 Making a Book Copy ................. 72 Reduction and Enlargement ............... 73 To Set the Reduction Factor ............73 To Set the Enlargement Factor ............74 Zoom (In 1% Increments) ..............75 To Use Zoom ..................
Page 301 8. TECHNICAL REFERENCE Printing the Help List ................. 101 Customising Default Settings with the User Parameters....102 Changing the User Parameters ............102 User Parameter Switch Summary ..........103 Function List..................106 Selecting the Language ..............107 Economy Mode .................. 108 Changing the Economy Mode ............
Page 302: Part Names
Part Names Automatic Document Feeder Upper paper tray (ADF) Holds up to 100 sheets Original guide of plain paper. Holds up to 10 sheets of paper for Guides the original automatic feeding. Place originals face correctly into the down. machine. Make sure your original fits under Document guides this guide.
Page 303 Scanner lock Document output tray Locks the scanner to Scanned documents are delivered here. prevent damage during transport. Be sure to release this lock before using the machine. Upper tray extension Extend to support originals. Small size paper feed access panel This panel can be lowered to provide easier handling...
Page 304: Operation Panel
Operation Panel Note Be sure to panel the protective seet from the operation panel <General> 6 6 6 6 6 Stop key Press this key to interrupt the current 1 1 1 1 1 Display operation and return the machine to Messages and prompts appear here.
Page 305 0 0 0 0 0 Zoom keys E E E E E Busy indicator In copy mode, press these keys to Lights during a fax operation and fine-tune the preset reduction and when making telephone calls. enlargement ratios. Also use to F F F F F PC Interface indicator select function settings and navigate Lights while the machine is...
Page 306 J J J J J Paper Select key M M M M M Reception Mode key Press to select the copy paper size. Press to choose whether the machine When the optional paper feed unit is should answer all calls installed, press to switch between automatically.
Page 307 <Printing> Q Q Q Q Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on).
Page 308 This page is intentionally blank...
Page 309: Setting Up Package Contents
1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.
Page 310: Installing The Starter Toner Cassette
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open the top unit (2). Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren.
Page 311 SETTING UP Make sure the plastic pins (marked with “ ” in the illustration next to step on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sure to hold the starter toner cassette by its handle.
Page 312: Installing Other Hardware
SETTING UP Installing Other Hardware Unlocking the Scanner Important Be sure to unlock the scanner before using the machine. The machine will not operate correctly if the scanner is locked. Unlock the scanner by pulling the lever located at the back of the machine. Removing the Protective Sheet Open the ADF cover (1) and then re- move the protective sheet (2).
Page 313: Installing The Document Output Tray
SETTING UP Installing the Document Output Tray Look at the rear of the machine to con- firm where the document output tray should fit. Insert one end of the document output tray into the slot provided. Then gently bend the tray so the other end fits into the second slot.
Page 314: Installing The Upper Paper Tray
SETTING UP Installing the Upper Paper Tray Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper tray on both sides. To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go.
Page 315: Connecting To A Computer
SETTING UP Connecting to a Computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.
Page 316: Connecting The Telephone Line And Optional Telephone Handset
SETTING UP Connecting the Telephone Line and Op- tional Telephone Handset There are two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone Plug the line cable into the LINE socket at the rear of the machine.
Page 317: Turning On The Machine
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 318: Getting Acquainted
2. GETTING ACQUAINTED Important! The default display language is English. For how to change to your preferred language, see page 107 Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details.
Page 319: Loading Paper
GETTING ACQUAINTED Loading Paper After you have set up the machine you need to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m or 20 lb).
Page 320 GETTING ACQUAINTED Press Prt Help List Press Function no.: _ _ Press 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? Press .
Page 321: Loading Small Size Paper
GETTING ACQUAINTED Loading Small Size Paper Note We recommend that you always feed small size paper vertically with the shorter edge feeding into the machine first. Remove all paper before loading small size paper in the upper paper tray. Open the small size paper feed access Unlatch Here panel on the back of the machine by unlatching it as shown in the illustra-...
Page 322 GETTING ACQUAINTED Press Prt Help List Press Function no.: _ _ Press 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press Tray guide OK? Press .
Page 323: Loading Other Media
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. Loading Envelopes Load up to 5 envelopes at a time using the same procedure for loading small size paper on page 13. • Insert envelopes print side up with the stamp position as shown.
Page 324: Second (Additional) Printer
GETTING ACQUAINTED Second (Additional) Printer This machine features a port for connecting a second printer. When con- nected, press the key to switch between the two printers. Note Make sure that the power of your computer is turned off before making the con- nection.
Page 325: Paper Feed Unit (Option)
GETTING ACQUAINTED Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
Page 326 GETTING ACQUAINTED The machine has handholds at the lo- cations shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold lo- cation on the right side of the machine. •...
Page 327: Loading Paper Into The Paper Feed Unit
GETTING ACQUAINTED Loading Paper into the Paper Feed Unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 20 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. Pull out the paper tray and remove it from the paper feed unit.
Page 328: Changing The Paper Size
GETTING ACQUAINTED Changing the Paper Size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size.
Page 329: Installing The Paper Size Indicator
GETTING ACQUAINTED Press Lower Tray? Note The actual message that appears on the ma- chine's display depends on the paper source you last used. If "Upper Tray?" appears, press to display the "Lower Tray?" message before proceeding with step Press .
Page 330: Selecting The Paper Source
GETTING ACQUAINTED Selecting the Paper Source Press until the desired pa- 100% U 01 per source appears. The upper paper tray is selected when "U" 100% L 01 is on the display, and the paper feed unit is selected when "L" is on the display.
Page 331: Upgrading Memory
GETTING ACQUAINTED Upgrading Memory You can install a Single Inline Memory Module (SIMM) to upgrade the on- board memory of the machine. The machine is shipped from the factory with a 4MB SIMM which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install an 8MB, 16MB or 32MB SIMM.
Page 332 GETTING ACQUAINTED Carefully lift out the currently installed SIMM board. Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented cor- rectly when you insert it into the slot.
Page 333: Printing And Scanning
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it.
Page 334 PRINTINGAND SCANNING Do one of the following according to your operating system: ® • Windows 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scan- in\Setup.exe”. ® • Windows First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”.
Page 335: Features You Can Access From The Printer Driver
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page borders ;...
Page 336: Using The Second Printer (Additional Printer)
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. Note Refer to page 16 for details on connecting a second printer.
Page 337: Faxing
4. FAXING Your machine is furnished with superior faxing capabilities and wide a range of powerful fax features. Here are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press •...
Page 338: Entering Characters On The Operation Panel
FAXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or registering various information, such as your own fax number. To enter digits , press the appropriate key on the numeric keypad. E.g.
Page 339: Deleting Characters And Moving The Cursor
FAXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters are printed correctly on lists and reports. Deleting Characters and Moving the Cursor When entering names and storing numbers: •...
Page 340: Setting Up
FAXING Setting up Please Read This First Before you can send or receive faxes you must connect the machine to a telephone line and store the following settings: Own Name/TTI, see page 33. Dial Mode, see page 34. Own Fax Number, see page 36. Date and Time, see page 38.
Page 341: Storing Your Own Name/Tti
FAXING Storing your Own Name/TTI Store your name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. It is also shown on the other party’s display during communication. It can be up to 32 characters long.
Page 342: Setting The Dial Mode
FAXING Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 1 Set up Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 343 FAXING Press to select Mode: Pulse? Pulse or Tone. Press Mode: PABX? No? • If the display opposite does not appear, press to finish. Press to select Mode: PABX? Yes whether your fax machine is behind a PABX. Press 1 Set up •...
Page 344: Storing Your Own Fax Number
FAXING Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 1 Set up Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 345 FAXING Press 17 Own Fax No. Press DEnter your own fax number on the +12 3 456 numeric keypad. E.g. press Note Delete? To clear the entire setting, make sure the cursor is at the far left position then press .
Page 346: Setting The Date And Time
FAXING Setting the Date and Time This is printed on reports to help you keep track of machine usage. • If you make a mistake when entering a value, press the keys to position the cursor and enter the value again. Press Prt Help List Press...
Page 347: Turning Summer Time (Daylight Saving Time) On/Off
FAXING Press Day: Enter the date on the numeric keypad. Registered E.g. press Press . The display opposite will 1 Set up flash briefly on the display and then the function menu will reappear. Note Do not carry out any operations while “Reg- istered”...
Page 348: Sending Faxes
FAXING Sending Faxes How to Send a Fax This is the basic procedure for sending a fax message. For detailed informa- tion and explanations of the advanced features available, see the following pages: Economy Mode, see page 108. Setting Documents For Faxing, see page 40. Adjusting Scan Settings, see page 41.
Page 349 FAXING Set your document in one of the follow- ing ways: • In the ADF Carefully insert the document stack face-down into the ADF until the display changes to “Dial number”. • Make sure this message appears. If it does not, Dial number your document will not be scanned from the ADF.
Page 350 FAXING Dial the fax number in one of the fol- 12345678_ lowing ways: • On the numeric keypad. E.g. press • Press a Quick Dial key with a number stored in it. B: XYZ CO. E.g. press ( ). • Press then enter the first letter of a previ- ABC CO.
Page 351: Entering Pauses And Tones In Fax Numbers
FAXING Do one of the following: • If all pages of your document have been scanned Set next OK? in, go to step • If your document contains more than one page, remove the page from the exposure glass and To finish = # 06 set the next page before the counter on the dis- play reaches zero.
Page 352: Entering Tones
FAXING Entering Tones Some organisations offer you special services by telephone which you can access using Touch Tone or DTMF tones. To enter a tone, press the keys. Setting the Dial Mode, see page 34. Redialling a Number The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick Dial or a Name Dial.
Page 353: Automatic Redial
FAXING Automatic Redial If the machine cannot connect to the other Redial in:1'29" party for some reason (e.g. the line is busy) when sending a document from the ADF, it will wait a while and then attempt to dial again. This will be repeated until the con- nection is made, or the redial count maxi- mum is reached.
Page 354: Receiving Faxes
FAXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode FAX Mode In this mode the machine automatically answers incoming calls. When a call is received, the machine rings a few times to alert you that a message is being sent, then starts receiving and printing the message.
Page 355 FAXING Switching between FAX Mode and TEL Mode Press the Reception Mode key to switch between FAX mode and TEL mode. Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answer incoming calls. When the machine rings remove all Telephone call documents from the ADF then, press...
Page 356: Screening Out Unwanted Faxes With Authorized Reception
FAXING Screening out Unwanted Faxes with Authorized Reception This feature lets you screen out unwanted incoming fax messages. In this manual, the CSI of another machine which you wish to allow to send you fax messages is referred to as a Specified Sender. When Authorized Reception is turned on, your machine will only receive fax messages from Specified Senders—all other incoming messages will be rejected and not printed.
Page 357: Turning Authorized Reception On/Off
FAXING Turning Authorized Reception on/off Press Prt Help List Press Function no.: _ _ Press 21 Author. RX Press Mode: Off? Press to adjust Mode: the setting. Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear.
Page 358: Making Telephone Calls
FAXING Making Telephone Calls If you connect an optional telephone handset, you can use the same line for both telephone calls and fax messages. Note If you wish to be able to receive telephone calls, be sure to select TEL mode. Choosing a Reception Mode, see page 46.
Page 359: Sending A Fax During A Telephone Call
FAXING Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party, then continue from step below. • When you wish to receive a fax, listen for the fax tone of the other party, then continue from step below.
Page 360: Monitoring The Line While Dialling With On Hook
FAXING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optional external handset. You can listen to what is happening on the line through the machine’s internal speaker. If necessary, press to switch to Dial/Set orig.
Page 361 FAXING Press Prt Help List Press Function no.: __ Press 32 Remote Change Press Mode: Off? Press to turn Mode: Remote Change on or off. Press and do one of the follow- Change with 2 ing: • If you turned Remote Change on, go to step •...
Page 362: Storing Fax And Telephone Numbers
FAXING Storing Fax and Telephone Numbers This machine provides two useful methods for storing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits.
Page 363: Storing Quick Dials
FAXING Storing Quick Dials Entering Characters on the Operation Panel, see page xiv. Entering Pauses and Tones in Fax Numbers, see page 43. Press Prt Help List Press Function no.: _ _ Press 13 Quick Dial Press Press Quick or Blink Print List To select a Quick Dial, press a Quick...
Page 364: Editing Quick Dials
FAXING Press Enter or edit the name for this Quick B:XYZ CO._ Dial. E.g. press Press Registered Note Do not turn off the machine while “Please Print List wait” or “Registered” is shown on the op- eration panel display. Blink Press Quick or Do one of the following: •...
Page 365 FAXING Press Print List Blink Press Quick or Press the Quick Dial key you wish to 111234567989 edit. Press twice then press 123456789 1203456789 Note To clear the Lefrmost digit, press 123456789 Then press 23456789 Press B:XYZ Edit the name stored in this Quick Dial. B:AXYZ E.g.
Page 366: Clearing Quick Dials
FAXING Clearing Quick Dials Press Prt Help List Press Function no.: _ _ Press 13 Quick Dial Press Print List Blink Press Quick or Press the Quick Dial key you wish to 1112345 delet E.g. press to select Quick dial ( ). Press Delete? Note...
Page 367: Name Dials
FAXING Name Dials Name Dials are a handy way of storing fax numbers that you dial regularly in machine memory. When you store a number in a Name Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the Name Dial you require.
Page 368 FAXING Enter the fax number you wish to store 123456789 with the numeric keypad. E.g. press Press Name: Enter or edit the name for this Name Dial. Name:XYZ CO. E.g. press Press Registered Register? Note • Do not turn off the machine while “Registered”...
Page 369: Deleting Name Dials
FAXING Deleting Name Dials Press Prt Help List Press Function no.: _ _ Press 14 Name Dial Press Delete? Press Select letter Enter the first letter of the Name Dial Marty label. E.g. press • If Name Dial you are looking for does not ap- pear, keep pressing the key until it does.
Page 370: Dialling With Name Dials
FAXING Do one of the following. • To delete another Name Dial, go to step • To return to standby mode, press twice. • To access another function, press once and enter another function number. Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the following in fax operation mode.
Page 371: Reports And Lists
FAXING Reports and Lists Printing the Journal The Journal is a record of fax messages that were recently sent or received by your machine. By default, it is printed automatically after every 35 commu- nications. You can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not.
Page 372: Printing The Dial List
FAXING Printing the Dial List Print this list to check on the names and numbers of Quick Dials and Name Dials stored in the machine. You can print the Dial list using the procedure below, or when storing Quick Dials. The following items are included on the Dial List: •...
Page 373: Error Report
FAXING • Duration—how long the communication lasted • Result—whether the transmission was successful To turn automatic printing of this report on or off, see Customising Default Set- tings with the User Parameters, see page 102. Error Report By default, this report is printed automatically if a reception or transmis- sion fails.
Page 374: Advanced Features
FAXING Advanced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. You can adjust the vol- ume of these sounds, or turn them off completely according to your taste. You can change the following: • TX—the sound of a fax being sent •...
Page 375: Sending Faxes Over Unreliable Lines-Slow (4800Bps)
FAXING Repeat steps for all adjust- able volumes. After adjusting the Ring volume and pressing Registered , the display opposite will appear. Now go to step Note Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: 3 FaxSwitch •...
Page 376: Rds
FAXING Press to adjust 4800bps: Yes? the setting. Press . The display opposite will Registered flash briefly on the display and then the function menu will reappear. Note 2 Communication Do not carry out any operations while “Reg- istered” appears on the display. Do one of the following: •...
Page 377 FAXING Press Prt Help List Press Function no.: _ _ Press 51 Select Press Page Header Press until the Summer Time setting you wish to change appears on the display. E.g. press once. Press Mode: Off? Press to adjust Mode: On? the change.
Page 378: Copying Making A Copy
5. COPYING Making a Copy Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press to perform the copy opera- tion. Important! After copying a large number of pages, wait a couple of minutes before attempting to turn off the machine.
Page 379: Making Multiple Copies
COPYING Making Multiple Copies Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Enter the number of copies you wish to 100% make using the numeric keypad. E.g.
Page 380: Making A Book Copy
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). Lift the platen cover. Open to the page you want to copy and lay the page face down on the exposure glass.
Page 381 COPYING Reduction and Enlargement Press to select preset reduction or enlargement factors for the copy operation. To Set the Reduction Factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3).
Page 382 COPYING To Set the Enlargement Factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press until the desired size ratio appears. The sizes change in the fol- 100% lowing order.
Page 383: Zoom (In 1% Increments)
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex- actly the value you want. You can change the zoom factor in increments of 1%. To Use Zoom Setting Range 200 to 50% 50 to 200% Lift the platen cover (1).
Page 384: Adjusting The Copy Image
COPYING Adjusting the Copy Image To Select the Resolution/Photo Setting Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Original Type Select key to specify the resolution or halftoning method for the copy operation.
Page 385: To Adjust The Image Density
COPYING To Adjust the Image Density Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Density key to select the im- age density. • Select [Lighter] to make the image lighter. •...
Page 386: Setting An Original On The Adf
COPYING Setting an Original on the ADF You can load up to 10 sheets of plain paper (80 g/m or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it.
Page 387 COPYING Make sure the upper tray extension is pulled out. Press to perform the copy opera- tion. Note • If your original jams while being fed into the ADF, press to cancel the opera- tion. See page 93 for how to clear the jam. •...
Page 388: Sorting Output
COPYING Sorting Output The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed.
Page 389 COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note After copying finishes, press clear any settings.
Page 390: Troubleshooting
6. TROUBLESHOOTING General Cause Page Status Remedy Power cord is not con- Nothing happens Correctly connect the power when the machine is nected. cord to the machine and plug it turned on. into a outlet. SIMM is not installed correctly. p.23 Install the SIMM correctly.
Page 391 TROUBLESHOOTING Printing and Copying ( Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.11,19 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.15 stacked envelopes.
Page 392: Copying And Faxing
TROUBLESHOOTING Copying and Faxing (1/2) Status Cause Remedy Page "Error 90" appears on Locked scanner. Unlock the scanner lock, turn the display, and the copy the machine off and then back operation is aborted when copying from the exposure glass. Frequent original mis- Original is not set correctly.
Page 393 TROUBLESHOOTING Copying and Faxing (2/2) Cause Status Remedy Page The power is off. Cannot send or receive Turn on the power. faxes. The machine is not Check the line connection. Make p.32 connected to the sure that one end of the line cable is connected to the LINE telephone line.
Page 394: Scanning
TROUBLESHOOTING Scanning Status Cause Remedy Page PC scanning does not The PC parallel port is not Consult your PC manual on how p.25 function properly. set to ECP. to set your parallel port to ECP. Error Messages ( The table below explains the error messages that may appear on the display and the appropriate action to take.
Page 395 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page “Memory full” and Too much sort copy data. P.23, 80 Press to cancel sort copying. “Press Stop” If you need to print big copy jobs, increase the memory capacity. Press to print pages al- Too many sort copy pages.
Page 396 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page “Name exists” The name you input for Either use a different name, or P.59 this Name Dial already ex- delete the other Name Dial and ists. try again. “Unable” The machine is unable to —...
Page 397 TROUBLESHOOTING Error Messages ( Message Cause Remedy Page Unlock the scanner lock, turn the Locked scanner. “Error 90” machine off and then back on. Turn power off and then back Possible machine defect. “Error XX” on again. There is a problem with your machine.
Page 398: When The Receive File Indicator Is Lit
TROUBLESHOOTING When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some reason (e.g. paper has run out) and that page has been stored in memory. Important! The machine cannot receive any more messages until you solve the problem.
Page 399: Clearing A Paper Misfeed
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers as this may damage the unit.
Page 400 TROUBLESHOOTING Push back the blue paper release lever located on the right. Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations.
Page 401: Clearing A Misfeed In The Adf
TROUBLESHOOTING Clearing a Misfeed in the ADF Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. Pull out the misfed original. Close the ADF cover, and make sure it locks securely into place.
Page 402: When Paper Will Not Feed
TROUBLESHOOTING Slide the paper tray back into the pa- per feed unit until it locks into place. Note For how to set paper in the optional paper feed unit, see page 19. If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.
Page 403 TROUBLESHOOTING Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. Install the toner cassette into the ma- chine. Close the top unit. When the top unit is closed, the motor will start running. When the sound of the motor stops, set paper in the origi- nal position and continue with normal operation.
Page 404: User Maintenance Daily Maintenance
7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning Exposure glass Platen cover Platen...
Page 405: Replacing The Toner Cassette And The Cleaning Pad
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and hu- midity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total sur- face.
Page 406 USER MAINTENANCE Hold the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when re- moving the cleaning pad. Grasp the new cleaning pad by the green handle and insert it into place.
Page 407 USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine.
Page 408: Storage
USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Gen- erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or low- temperature and low-humidity conditions, store paper in a vinyl bag.
Page 409: Technical Reference
8. TECHNICAL REFERENCE Printing the Help List Print this list to get a quick guide to frequently used fax features. While the machine is not performing any Prt Help List other operation, press Press Press Start Press to print the Help List. Note Print on A4, Letter, or Legal paper.
Page 410: Customising Default Settings With The User Parameters
TECHNICAL REFERENCE Customising Default Settings with the User Parameters Changing the User Parameters The User Parameters allow you to customise various machine settings and features to suit your requirements. They are four User Parameter Switches numbered 00 to 03. Each switch has 8 adjustable “bits”...
Page 411: User Parameter Switch Summary
TECHNICAL REFERENCE 02 :1110 1000 To toggle the value of a single bit, press the number on the numeric keypad that corresponds to the number of the bit you wish to change. E.g. press to change bit 3. Please wait Press .
Page 412 TECHNICAL REFERENCE SWITCH 00 ( Available Explanation Default Notes Settings Automatically print the 0: No Journal after every 35 com- 1: Yes munications Print the Unauthorized Call 0: No Report when an unregis- 1: Yes tered caller tries to send you a fax ( when Author- ized Reception is switched Do not change this setting...
Page 413 TECHNICAL REFERENCE SWITCH 02 Available Explanation Default Notes Settings Do not change these settings PCL Resolution 0: 600dpi 600dpi Set the printer to 300 dpi 1: 300dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer.
Page 414: Function List
TECHNICAL REFERENCE Function List Function Number Function Name Page Reference Date/Time Dial Mode Quick Dial/Print Dial List Name Dial Language Own name/TTI Own Fax No. Authorized Reception Slow (4800bps) Adjust Volume Remote Change Journal Dial List Page Header Summer Time RDS Mode User Parameters Tray Paper Size...
Page 415: Selecting The Language
TECHNICAL REFERENCE Selecting the Language Press Prt Help List Press 15 Language Press and press until the desired language appears. Press Registered Note • Do not carry out any operations while 1 Set up “Registered” appears on the display. • If you do not press , the setting is not changed.
Page 416: Economy Mode
TECHNICAL REFERENCE Economy Mode Economy mode is a power saving feature and is turned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
Page 417: Specifications
9. SPECIFICATIONS General Specifications Machine Life Paper Capacity 30,000 sheets/5 years Upper tray plain paper (80 g/m : 20 lb.) 100 sheets Printer Duty Optional paper unit 6,000 sheets/1 month plain paper (80 g/m : 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity Scanner Duty plain paper: 2,000 sheets/1 month...
Page 418 SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC Print Resolution • Dutch 801 Bold SWC 600 dpi 600 dpi • Dutch 801 Bold Italic SWC 1200 dpi 600 dpi (enhanced) •...
Page 419 SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copies per minute) 60 to 90 g/m (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass Sheet/Book First copy 17 seconds or less Up to 10 pages of 80g /m (20lb), Plain paper Mulitiple Copies Maximum Original Size...
Page 420 INDEX INDEX 1 to 1 Copy ............70 Economy mode ..........108 Economy mode/Clear modes key ...... xii Economy mode indicator ........xii Additional printer ..........16 Enlarge key ............xiii Auto image density ..........77 Enlargement ............33 Automatic Document Feeder (ADF) ..... x Entering numbers ..........30 Setting an original .........
Page 421 INDEX Loading Specifying (lower) .......... 19 Plain paper ............. 11 Paper size indicator ........17, 19 Small size paper ..........13 Paper feed unit ............ 17 Other media ........... 15 Pause/Redial key ..........xiv Location ..............1 Pauses ..............43 PC Interface indicator ........xiii Photo1 ..............
Page 422 INDEX Transmission result report ........64 Transparencies ............ 15 Safety information ..........i Troubleshooting ..........82 Scanner lock ............x TTI ............... 33 Unlocking ............4 Second (Additional) printer ........ xi Connecting ............. 16 Unauthorized call report ........65 Using .............. 28 Upgrading memory ..........

Ricoh BizWorkz 106 Operation Manual

Table of Contents

1 SETTING up Package Contents

2 Getting Acquainted

3 Printing and Scanning

4 Faxing

5 COPYING Making a Copy

6 Troubleshooting

7 USER MAINTENANCE Daily Maintenance

8 Technical Reference

9 Specifications

Index

Table of Contents

1 SETTING up Package Contents

2 GETTING ACQUAINTED Paper and Other Media

3 Printing

4 COPYING Making a Copy

5 Troubleshooting

6 USER MAINTENANCE Daily Maintenance

7 Technical Reference

8 Specifications

Index

Table of Contents

1 SETTING up Package Contents

2 Getting Acquainted

3 Printing and Scanning

4 COPYING Making a Copy

5 Troubleshooting

6 USER MAINTENANCE Daily Maintenance

7 Technical Reference

8 Specifications

Index

Table of Contents

1 SETTING up Package Contents

2 Getting Acquainted

3 Printing and Scanning

4 Faxing

5 COPYING Making a Copy

6 Troubleshooting

7 USER MAINTENANCE Daily Maintenance

8 Technical Reference

9 Specifications

Quick Links

Chapters

Troubleshooting

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Summary of Contents for Ricoh BizWorkz 106