Page 1 ~cioFXIO Read the safety instructions on page 2 to 7 Operator’s Manual Copier and Facsimile Reference...
Page 2 COMPLIANCE INFORMATION STATEMENT Product Name: Ricoh Facsimile Transceiver Model Number: Aficio FX1 O This device complies with Part 15 of FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and...
Page 3 Please read all the instructions in this manual before using the Notice about tha Telephone Consumer Protection (Validin only). this manual by your machine. machine. And keep The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message Caution via a telephone fax machine...
Page 4: Important Safety Instructions
SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING CAUTION. These mean the following: WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly. CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.
Page 5: When To Call Your Service Representative
When to Call Your Service Rerxesentative SAFETY This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Page 6 When to Call Your Service Representative SAFETY If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
Page 7: Power And Grounding
SAFETY Power and Grounding Power and Grounding Power Supply Power requirements: 115 V, 60 Hz Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord.
Page 8: Cold Weather Power-Up
SAFETY Cold Weather Power-up Cold Weather Power-up Avoid raising the room temperature abruptly when it is below 57”F, or condensation may form inside the machine. Raise the room temperature to 68°F at less than 18°F per hour. Wait for 30 to 60 minutes. Turn the power on.
Page 9: Thunderstorms
Thunderstorms SAFETY Thunderstorms With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. GENERAL Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
Page 10: Table Of Contents
Table of Contents SAFETY ,,, ..................... 2 Important Safety instructions ................2 When to Call Your Service Representative ............3 ..................5 Power and Grounding Cold Weather Power.
Page 11 ............69 Copying/Printing Using the Bypass Enlarging & Reducing ..................7l Copying Darker or Lighter Originals ..............72 Copying Photographs ,0,.,..,,,....,..,,,,,,,,,..........73 Clearing the Previously Used Settings ............73 Options .......................74 Copier Settings (Function 72) ........,,,,,,,,.,,,......80 YOUR MACHINE ............... 82 MAINTAINING Setting /Adding the Paper (~) ..............82 Changing the Paper size in the cassette ............84...
Page 12 Setting the Paper ....................139 Installing the Optional Memory Card ............Connecting the Machine ................... 141 Connecting to the Phone Lines ................. 142 Connecting the Power ..................143 Initial Settings & Adjustments ,,,,0,,,,,,,,,0.,, ,,,.,0,.0... , ,,,,, .,...0,,.,..0...,.,,0 .,, ,0,..0. . 144 INDEX &...
Page 13: Machine Layout
Machine Layout Part Names —1 1- The main switch turnsyour machineon and off. 8- Incomingfaxesand copiesare sentto the tray. copy 2- Top unit release lever 9- Scanneddocumentsare stackedon the mainpapertray holds up to 150 sheetsof document tray. copy paper. 10- Platen cover—lift up to accessthe platenglass. 4- 10 Quick Dial keys–use to storefax numbers Placedocumentsthat do not fit in the ADF on the 5- Matchthe document...
Page 14: Operation Panel
Operation panel Machine Layout Operation panel PC Interiac. Cmmunkding Flecelw FM. :,:;’:{ Iedatop ;&- tart Function ~Auto IMW Omily P- 07 V-09 6,$11- mmmmm Interface indicator–lights w hen communicating with the PC. 10- Press the Function key and enter a two digit code 2- Communicating indicator–...
Page 15 Machine Layout Operation panel 18- Fax/Copy key and indicator-press to switch between fax and copy mode. 19- Press the Photo key when copying or faxing photographs or other multi-tone images. The Photo indicator is lit in this mode. 20- Press the Enlarge key to enlarge your image. The available EdiOS are:...
Page 16: Faxing
FAXING If you have not yet installed your fax machine, do so now. See installation, page 133. This section covers what you’ll most often need to do: Recommended Types of Document ..............15 How to Set the Document ................17 Memory Transmission and Immediate Transmission ........
Page 17: Recommended Types Of Document
Recommended Types of Document FAXING Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become I damaged or dirty.
Page 18 FAXING Recommended Types of Document Page Condition Do not place damaged pages in the automatic document feeder. BINDING Eithe~ HOLES Ploce document on the exposure glass the edges Make copies TORN, OR FOLDED, PATCHED TOGETt-ER Eithec PAGES STUCK M&e copies Place document TOGETHER...
Page 19: How To Set The Document
FAXING How to Set the Document How to Set the Document Setting the document in the Auto Document Feeder (ADF) Carefully place the document face down into the auto docu- ment feeder. Then adjust the guides to fit the width of the docu- ment.
Page 20: Memory Transmission And Immediate Transmission
FAXING Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax message, Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately You wish to quickly check whether you have successfully connected with the other party Your machine’s memory is getting full...
Page 21 FAXING Memory Transmission and Immediate Transmission Memory Transmission Sending a Message with the Auto Document Feeder If at any time you want to completely start over, just remove the document, then open and close the top cover. Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 104 for instructions on how to safely remove the original.
Page 22 Memory Transmission and Immediate Transmission FAXING insert the document face down in the feeder and adjust the guides < +3+ to fit the width of the document. Note: Insert the document until you hear the machine beep, If the machine cannot detect your docu- ment in the ADF, it will scan from the exposure glass instead.
Page 23 FAXING Memory Transmission and Immediate Transmission Press Yes and Start key and wait. The machine will dial the destination’s number.
Page 24: Memory Transmission And Immediate Transmission
FAXING Memory Transmission and Immediate Transmission Sending a Message with the Exposure Glass Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. the Fax/ Copy key if it is Press not lit.
Page 25 FAXING Memory Transmission and Immediate Transmission . ..-.-..— Dial the number in one of the fol- ‘FT;F%+%l I T ““”f ! ::::[ !++ I 555 i 2W+Dnnmmnnmmmm Iowinq wavs. a) Ten Key Pad Ib) Quick Dial c) Speed Dial Id) Handset * Quick Dial 07 Example...
Page 26 FAXING Memory Transmission and Immediate Transmission Either; Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page. If you have no more pages, press Yes. The machine dials, and the line to the other party is connected. On the display, the identification of the other party will appear.
Page 27 Memory Transmission and Immediate Transmission FAXING Immediate Transmission Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. Press the Fax/ Copy key if it is not lit. Make sure that the machine is in standby mode.
Page 28 FAXING Memory Transmission and Immediate Transmission The machine dials and the line to the other party is connected. The number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 144.) Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass.
Page 29: Receiving Calls & Fax Messages(Faxes/Phone Calls)
Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Overview The machine can treat incoming fax messages and telephone calls in three ways. Auto mode Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset.
Page 30 Receivirm Calls& Fax Messages(Faxes/Phone Calls) FAXING Setting the Reception Mode Function key and 6,2, Press the y./jqi:’-r L..I NE XMoH 2,2,2,6,2 using the ten key pad, then press the Yes key. Select the setting you want using the ~ and the ~ keys. Press the Function key.
Page 31 FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls) Setting the Auto Ring Time In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.
Page 32 Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING When you connect the telephone answering machine, the Auto Ring Time must be set to one ring more than the number of rings that your answering machine waits before it takes the call. To check this number, have a friend call and do not answer the phone, count the number of rings that you hear before the answering machine takes the call.
Page 33: Printing A Message Received& Stored
FAXING Printing a Message Received& Stored (Substitute Reception) Printing a Message Received& Stored (Substitute Reception) If the Receive File indicator is lit, a message was stored in memory using substitute reception. It was not printed, maybe because the machine jammed or out of supplies, or the night timer has turned the heater off. Night Timer: Hold down any key to print messages received while the night timer (page 62) has turned the heater off.
Page 34: Faxing A Page With Very Fine Detail
Faxin~ a Pa~e With Very Fine Detail FAXING Faxing a Page With Very Fine Detail If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink).
Page 35 FAXING Faxina a Paae With Verv Fine Detail Image Density (Contrast) Manual Image Density The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast.
Page 36 FAXING Faxing a Page With Very Fine Detail Increasing Photo Quality Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots. To use the above features, follow these steps: If needed, press the Photo key.
Page 37: Optional Feature For Transmission
Optional Feature for Transmission FAXING Optional Feature for Transmission Sending Later Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage line charges without having to be by the machine at the off-peak telephone time.
Page 38 Optional Feature for Transmission FAXING Normally, the TTl programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.
Page 39: Sending The Same Message To Many Destinations
Sending the Same Message to Many Destinations FAXING Sending the Same Message to Many Destinations This is also called broadcasting. Caution: There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group.
Page 40 Sending the Same Message to Many Destinations FAXING a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial Example: Quick Dial 13ample:Speed Dial 10 Method 1 * 08 of the Quick Dial ‘m ~’hOd~** 10 of the Quick Dial key and 1 of the ten key pad, *: This is the example of the case where Group Dial is programmed...
Page 41 FAXING Sending the Same Message to Many Destinations Press the Start key. The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).
Page 42: Redialing
FAXING Redialina Redialing [f a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes.
Page 43 Redialing FAXING Using the Redial Key The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key. This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.
Page 44: Storing & Editing Fax Numbers (Functions 31 & 32)
Storing & Editing Fax Numbers (Functions 31 & 32) FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Numbers that you often use can be stored memory. A stored number will in memory even if the power is cut. remain You can store numbers in three ways.
Page 45 FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Speed Dial: Input a two digit Speed Dial code. e.g. Speed Dial 01: Press O 1. If the Speed dial code you select is al- ready used, press ~ until an open code appears.
Page 46: Storing & Editing A Group Of Fax Numbers (Function 33)
FAXING Storing & Editing a Group of Fax Numbers (Function 33) Storing & Editing a Group of Fax Numbers (Function 33) This section describes how to program or edit a Group. You can also get a In this example we will program printout of numbers that are already...
Page 47 Storing & Editing a Group of Fax Numbers (Function 33) FAXING If you wish you can give this group a name: Edit the name: Press Yes and go to step 7. Skip naming: Press No and go to step 8 Enter or edit the name then press Yes.
Page 48: Erasing Groups
Erasing Groups FAXING Erasing Groups These steps describe how to erase single numbers from a group..- Press the Function key and 3, 3 I,j;~!.J !.J p l“”::!~~ using the ten keypad, then press the Yes key. Enter the group number using the ten key pad, then press the Yes key.
Page 49: Programming The Dial Option Key
FAXING Programming the Dial Option Programming the Dial Option Key This function of this key depends on the capabilities of the other terminal. Press Function 31 and Yes. i-!!Ii [;~~ <} -i .- i NT i..i I:-i+/ HW?i;t-i} .“ .- -- -- Press the Quick Dial 09.
Page 50 FAXING Programming the Dial Option Key Dialling with the Dial Option Key Set the Document. Enter the number. Press 09 and Yes. Enter the password. Press 09 and Yes. Enter the subaddress. Press 09 to and Yes. Enter the selective polling ID. Press 09 to enter space.
Page 51: Chain Dialing
FAXING Chain Dialing Chain Dialing This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad. For example, you can program commonly...
Page 52: Erasing A Stored Message Before It Is Sent (Functions 21 &22)
Erasing Message Before It Is Sent a Stored (Functions 21 & 22) FAXING Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Every time you store a fax message in your machine’s memory, a new file is created.
Page 53: Printing A Stored Message (Function 51)
FAXING Printing a Stored Message (Function 51 ) Printing a Stored Message (Function 51 ) If you need to see the contents of any of the files, use this feature. Press Function, 5, 1, and Yes. F I LE NC!. ¤~~ KF:~l-!,J<F Ff+I hi I 1..151+! 5t:.AH!...lPlP Press F to scroll through the mes-...
Page 54: Polling Reception (Function 11)
FAXING Polling Reception (Function 11) Polling Reception (Function 11) Use this feature when you wish to pick up a message from another terminal. Press Yes....,+.., . ..- i..i H b H k. I ... v Y~k IAH I FIOL.
Page 55: Sending A Fax Using The Handset
FAXING Sendina a Fax usina the Handset Sending a Fax using the Handset You can send a fax message using the handset (Optional handset is required). Set the document then pick up the handset. Dial the other party. If you hear a voice, speak to the other party. If you hear a high-pitched tone instead of a voice, press Start.
Page 56: Verifying Communications, Errors, Counters, Etc
OTHERFEATURES Other features are listed here that you might find useful but that you will not set very often. Verifying Communications, Errors, Counters, etc..........54 Rejecting Messages From Certain Senders ............. Saving Energy ....................Printing the Sender’s Identification ..............65 Tonal Signals .....................
Page 57: Other Features
OTHER FEATURES Verifyina Communications, Errors. Counters. etc. Report (Memory Transmission) @wMch 03, bit 0) Communication Result This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.
Page 58 Verifying Communications, Errors, Counters, etc. OTHER FEATURES — Report Formats Example 1, Error Report* — — ERROR REPORT (AUG 01 1995 -6:00 XYZ COMPAIiJY FILE ADDRESS MODE TIME PAGE RESULT PAGE RESULT Report details appear here Example 2. Journal* 01 1995 7: OOAM) * * * JOURNAL XYZ COMPANY...
Page 59 Verifying Communications, Errors, Counters, etc. OTHER FEATURES Help Printing A quick reference guide for the following basic operation procedures is printed out. Transmission procedure (lmmediate/Memory) Memory Transmission clear procedure (Function 21) Copy procedure (multicopy, enlargement\reduction copy) Journal output procedure Quick Dial program/clear/print list Speed Dial program/clear/print list...
Page 60 Verifying Communications, Errors, Counters, etc. OTHER FEATURES Reports You Can Printout Yourself You can print these reports at any time by following the steps below. Journal (Function 47) In addition to the automatic output of this report, which we’ve described earlier, you can print the Journal at any time.
Page 61 OTHER FEATURES Verifying Communications, Errors, Counters, etc. Telephone Number List (Function 43) You can obtain a list of ail the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section storing numbers, beginning on page 42.) To print all the numbers (Quick Dial, Speed Dial, and Group numbers) press Start.
Page 62: Rejecting Messages From Certain Senders
OTHER FEATURES Rejecting Messages From Certain Senders Counters (Function 84) These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters: TX Counter: The number of pages...
Page 63: Saving Energy
OTHER FEATURES Savina Enerav Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity consumed.
Page 64 Saving Energy OTHER FEATURES How to exit the saving energy mode Your machine exits from the energy saving mode. Hold down any key for a few seconds. Pickup the external telephone handset. Insert the document into the auto document feeder. You can still send a fax while the machine is in saving energy mode.
Page 65 OTHER FEATURES Saving Energy Setting the Timer (Function CaUtiOll: While the night timer is active, all incoming calls are refused if the memory fills up. Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.
Page 66 Saving EnerqY OTHER FEATURES -ij fij~i<$$ 1 -[~J~: *:! 1*/ y“ Set AM/PM using *or #. L!N F!<L!F112: 1.?! 4 WI *[: :* /““.li Press Yes. -i I !~i[;~:*2 “il.J[: !~j’.~ ;: f~[~l~yl 1;>. ~.?l ~?l ~ ~ ..= .. .“, Repeat step 5 to 7 for the second timer (6:00 PM) To change AM to PM or the other way around, press # .
Page 67: Printing The Sender's Identification
Printing the Sender’s Identification OTHER FEATURES Printing the Sender’s Identification This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 153) that appears on the display. Tonal Signals On this model the * key on the ten keypad is used as the Tone key. Some organizations offer you a special service by telephone, which you can access...
Page 68: Copying
COPYING Basic Copying Procedure If your document gets stuck while it is being processed, press CAUTION the Stop key, and turn to page 104 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.
Page 69 COPYING Basic Copying Procedure When you set the document in the feeder, the display will change as shown. Select the contrast and the Photo mode. (the following pages de- scribe these). Note: Auto Image Density is not available in Photo mode. If you have the optional paper cassette, select the paper size.
Page 70: Functions That Can Be Used Together
Functions That Can Be Used Together COPYING Functions That Can Be Used Together d: Possible A: The second selection is not possible. : Second setting is possible, but it cancels the currently selected mode. --: Erase center and erase border cannot be used with the auto document feeder.
Page 71: Copying/Printing Using The Bypass
COPYING Copying/Printing Using the Bypass Copying/Printing Using the Bypass Use the bypass feed table for the following types of copy paper, Paper of a different size from those currently in the paper tray Paper of non-standard size or weight, such as OHP transparencies, hesive labels, or postcard.
Page 72 Copying/Printing Using the Bypass COPYING Select the paper size using the + ‘ ~ keys. Press Yes. Set the document and press Start.
Page 73: Enlarging & Reducing
Enlarging & Reducing COPYING Enlarging & Reducing Selecting a Magnification Ratio Set the document. (See page 66.) Press the Reduce or Enlarge key repeatedly to reach the de- sired ratio. Enlargement ratios: 121, 129, 155, and 200Y0. Reduction ratios: 50, 65, 74, 77, and 93% Press the Full Size key to return to 10070.
Page 74: Copying Darker Or Lighter Originals
Copying Darker or Lighter Originals COPYING Copying Darker or Lighter Originals Auto Image Density indicators is always on. The copy image density In copy mode, automatically maintain a clear background. Follow the the standard copying. (See page 66.)
Page 75: Copying Photographs ,0
COPYING Copyina Photoara~hs Copying Photographs If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Photo Mode on to achieve optimum image quality. Set the document (See page 66). Press the Photo and the Photo in- dicator will illuminate.
Page 76: Options
COPYING oDtions Options The option key lets you set several features. sort copy the reverse order set in the feeder. Normally, the machine prints in With the sort copy function, the machine will collate the sequence by printing from the last page first collated. This feature is only available when the 2MB or 4MB FAX EXPANSION CARD is installed.
Page 77 COPYING Options Press Yes to accept the setting. Follow the standard copying procedure. See page 66. Press Start. Note: If you set the document on the exposure glass, the display in- dicates as shown. Remove the document from the exposure glass and set it to the feeder.
Page 78 COPYING oDtions Erase center When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. Adjust the width of the center column to be erased if necessary. This feature is available only when you set the document on the exposure glass.
Page 79 COPYING Options Follow the standard copying procedure. (See page 66.) Press Start.
Page 80 COPYING Options Erase border Erasing border lets you create a white border around the copy. Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass. Note: Erasing border is not successful with document sizes other than letter or The shaded area will be erased.
Page 81 Options COPYING ~ (j p y ~ ~ * 1:y L.”rw Press Yes to accept the setting..@ 1~jf~-~;j [-.j’u 1~~~1: Follow the standard copying procedure (See page 66). Press Start.
Page 82: Copier Settings (Function 72)
COPYING CoDier Settinas (Function 72) Copier Settings (Function 72) Use function 72 to set the limit number of copies. Press Function, 6, and enter the access number 2222. Then press 7,2. Press Yes ---- ,,. !:!f; ~\”jP 1In,::j ‘“!: N Press No, then enter a number ..”.
Page 83 Copier Settings (Function 72) COPYING Page Memory Up(Function You need the optional fax expansion card and to set “page memory up” to on if you want to do the following: Make copies more speedily when setting documents on the exposure glass. Make more than one copy when setting documents in the auto document feeder.
Page 84: Maintaining Your Machine
MAINTAINING YOUR MACHINE Setting / Adding the Paper (~) Before you use the machine, set the aper in the cassette. And when the Add Paper indicator (H) on the operation panel is lit, the drawer or optional side cassette is empty See page 88.
Page 85 Setting / Adding the Paper (I&J) MAINTAINING YOUR MACHINE Insert the stack into the cassette from the front. Make sure the pa- per fits under the metal corner plates as shown. Don’t load the paper over the limit fence. Replace the paper cassette.
Page 86: Changing The Paper Size In The Cassette
Changing the Paper size in the cassette MAINTAINING YOUR MACHINE Changing the Paper size in the cassette Changing from Letter Size to A4 Fence 3 You need to move four fences. “] Pull out the paper cassette. Move fence 1 from position [A] to position [B].
Page 87 MAINTAINING YOUR MACHINE Changing the Paper size in the cassette Move fence 2 in a notch. Push in the center tab under- neath while pushing in the other tab on top and lift out the fence. Insert the fence in the new posi- tion.
Page 88 Changing the Paper size in the cassette MAINTAINING YOUR MACHINE Move fence 4 in one notch 1) Squeeze in the tabs under- neath and lift the fence out. 2) Insert the fence in the new po- sition. Make sure the fence fits vertically and the metal and tag fits as shown.
Page 89: Setting The Paper Size
Setting the Paper Size MAINTAINING YOUR MACHINE Setting the Paper Size Use the following procedure to select which paper size the machine will use for the printouts. For example if you wish to use A4 size paper, install the A4 size paper into the feed.
Page 90 MAINTAINING YOUR MACHINE Setting the Paper Size Setting/Adding Paper in the Optional Paper Cassette Remove all the pieces of tape attached to the cassette. Remove the bypass feeder and store it somewhere safe. cardboard tab >- Fix the tray to the machine as -P <...
Page 91 MAINTAINING YOUR MACHINE Setting the Paper Size Close the transparent cover.
Page 92 MAINTAINING YOUR MACHINE Settina the Paper Size Storage Condition of the Copy Paper 16 to 24 lb. copy paper is recommended: paper sizes are mentioned in the page of ‘Specifications’ (See page 131). Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily;...
Page 93: Replace Toner Cassette & Cleaning Pad
MAINTAINING YOUR MACHINE RerMace Toner Cassette& Cleaning Pad Replace Toner Cassette & Cleaning Pad When the Add Toner indicator (~) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette.
Page 94 Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE Shake the new toner cassette from side to side. Remove the black sheet and tapes on the toner cassette. Pull out the film of the new toner cassette. Slide the toner cassette into the machine as far as it will go.
Page 95 MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad Install the new cleaning pad verti- tally. Match the position of the ar- row on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking.
Page 96: Replacing The Photoconductor Drum
MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum Replacing the Photoconductor Drum The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30,000 copies. If the following display appears, replace the photoconductor. .-—.-.
Page 97 MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum — . . . the old photoconductor. I-lemove Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out. Caution: Do not expose the new drum to light for an extended period of time.
Page 98 ReDlacina the Photoconductor Drum MAINTAINING YOUR MACHINE Reinstall the toner cartridge. Close the upper unit. Warning: When closing the up- per unit, be careful not to catch your fingers. Note: If the upper unit does not close, the toner cassette, photo- conductor or cleaning pad is not fitted correctly.
Page 99: Daily Maintenance
Daily Maintenance MAINTAINING YOUR MACHINE Daily Maintenance Caution: When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry. Cleaning the exposure glass and the platen cover Lift up the upper cover and clean the exposure glass with a clean dry cloth.
Page 100 Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the ADF roller Open the ADF cover. Clean the rollers and white strip with a damp cloth then clean the exposure glass with a dry cloth. Rollers White Plate Close the ADF cover.
Page 101 Daily Maintenance MAINTAINING YOUR MACHINE Replacing the ADF unit Open the ADF cover. Remove the feed unit. Push to the side, then pull it toward you. Install the new feed unit. Push to the side then set the feed unit. Close the ADF cover.
Page 102 Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the Roller on the Paper Cassette Remove the sette. Wipe a roller. Replace the optional paper cas- sette.
Page 103 MAINTAINING YOUR MACHINE Daily Maintenance Cleaning the Corona Wire Please clean the corona wire on the toner cassette if the vertical black line appears on the printing image. Lift the upper unit release lever and open the upper unit by slid- ing it to the right.
Page 104 MAINTAINING YOUR MACHINE Dailv Maintenance Close the upper unit. Warning: When closing the up- per unit, be careful not to catch your fingers. Note: If the upper unit does not close, the toner cassette, photo- conductor is not fitted correctly.
Page 105: Troubleshooting
Troubleshooting Do not attempt to make any repairs other than those described Caution: in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. Check the indicators and the display panel. The indicators light if there are any problems.
Page 106: Clearing A Document Jam 0,,.,,.,,,,0
Clearina a Document Troubleshooting Clearing a Document Jam If C[..[%M {N? I G I MU. appears in the display: Problem: There is a document jammed in the feeder. Remove the jammed document and repeat the transmission procedure. Cause: The document may be longer than the maximum limit (see the docu- ment specifications on page 129).
Page 107: Copy, Fax, Or Print Jams
Copy, Fax, or Print Jams Troubleshooting Copy, Fax, or Print Jams If I;~..I;Ax {IKiP’/ appears in the display, there is a copy jam. There are two possible locations: the drawer or the inside of the machine (including the copy feed-out area). Lift the upper unit release lever and open the upper unit by slid- ing it to the right.
Page 108 Copy, Fax, or Print Jams Troubleshooting Close the upper unit and the pa- per cassette, Warning: When closing the up- per unit, be careful not to catch your fingers.
Page 109 Troubleshooting CODY, Fax, or Print Jams Paper Jams in the Optional Side Cassette If the optional side cassette is installed and there is a jam, follow this procedure. Open the transparent cover and pull out the jammed paper care- fully. Toner may not be fixed to the pa- per.
Page 110 Copy, Fax, or Print Jams Troubleshooting Cl i If the jammed paper is still in the machine and can be seen from the side entrance, pull it carefully as shown. Close the upper unit and reinstall the optional paper cassette. Warning: When closing the up- per unit, be careful not to catch your fingers.
Page 111: If Messages You Receive Don't Fit On Your Paper
If Messages You Receive Don’t Fit on Your Pa~er Troubleshooting If Messages You Receive Don’t Fit on Your Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into many sheets. The tail end of the message will be reproduced at the head of the next page.
Page 112: Rds (Remote Diagnostic System)
Troubleshooting RDS (Remote Diagnostic System) RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
Page 113: Operational Difficulties
Operational Difficulties Troubleshooting Operational Difficulties Required Action Problem STANDBYMODE Nothinghappenswhen the switch is Checkthe power cord. Is it properlyplugged into the outlet? turned on. Plug it in firmly Switch the power on. DIAL FAX NUMBER 1 is not displayed. > If you cannot switch the power on, check that the powercord is pluggedin.
Page 114 Troubleshooting Operational Difficulties Required Action Problem The telephone line type setting is incorrect. Check the telephone line type setting See page 147, The dialed number does not contain an access The machine cannot dial out from code or a pause,or not enough pauses, behind a private switchboard(a PBX).
Page 115 Troubleshooting Operational Difficulties Problem Required Action The document may be longer than the maximum limit (see page 129). > Make sure that none of your originals exceed this limit. — The other machine is out of order. Transmission cannot take place >...
Page 116 Troubleshooting Operational Difficulties Required Action Problem Does the original have a low contrast image? Copies are too light. > Select the Darken contrast setting. The original must be placed face down in the Copies are blank. document feeder > position the original correctly. Seepage Is the proper paper in the paper tray? Copy paper misfeeds occur frequently,...
Page 117 Operational Difficulties Troubleshooting Reauired Action Problem Polling with ID is set in the other terminal. Dialing took place, but polling could not, > Contact the person at the other end and make sure that free Dolling is available.
Page 118: Displayed Error Messages
Troubleshooting Displayed Error Messages Displayed Error Messages You cannot use the auto-dialer at the moment. Use the CHECK AUTO-DIALING ten-key pad or the handset. No polling reception operations have been programmed. NO FILE EXISTS There are no messages in memory waiting for transmission.
Page 119: Error Codes
Troubleshooting Error Codes < cl-lEcK PAPER SIZE The size of the installed paper does not match the currently selected paper size. Set the paper size (see page 87) or install the appropriate paper. Machine cannot print a list/file, because the heater is not UNABLE USE PRINTER warm enough or plotter is not ready.
Page 120 Troubleshooting Error Codes Possible Cause Code 0-21 Same as for code 0-04 0-22 Poor line condition, Ask the other party to resend, O-23 Same as for code O-22 0-24 Memorymay be full or there maybe a problem with your printer, (jam need to add paper or toner).
Page 121: Calling The Service Station
Troubleshooting Calling the Service Station Calling the Service Station The machine has a feature called Service Report Transmission, Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit,...
Page 122: Technical Reference
TECHNICAL REFERENCE Access Code for Functions 61 to 84 Accessing functions 61 to 84 requires an access code. The sole purpose of this feature is to keep others from accidentally misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.
Page 123 User Parameters (function 63) TECHNICAL REFERENCE To change bit 3, press 3 on the key pad. Bit 3 will change from 1 to Oorfrom Otol. (To change bit O, press O, to change bit 1, press 1, and so on.) Press Yes and Function.
Page 124 TECHNICAL REFERENCE User Parameters (function 63) Here is a list of all relevant user parameters. Many bit settings have no effect and are not listed (Never change these). The settings made at the factory are underlined. Settings Digits & Definition 1,2 and 3: Default manual density Normal ::,i:4Pi?4...
Page 125 TECHNICAL REFERENCE User Parameters (function 63) Digits & Definition Settings off: o 0: Automatically print memory transmission reports. i:(3titilJ:JIcA-rIcl[: RE’:;!JL-!- jj [~ f:’ i .i H r i iiE M[1 E ‘Y ‘i X./ ‘. 2: Automatically print storage reports for memory transmission. On: 1 [: ~I :: ;<~: : ,;...
Page 126 User Parameters (function 63) TECHNICAL REFERENCE Settings Digits & Definition 6: Use dithering halftone (SPD) or SPD: 1 standard halftone (STD)in COPY mode? , ,,.! ,--!-, - ,.,,- ,..+, --!- ,.-,,-, +r-l ! -! i :. i,] F’‘f,j rw~-r I ILII’4:: HE 7: Use dithering halftone (SPD) or SPD: 1 standard halftone (STD)in FAX...
Page 127 TECHNICAL REFERENCE User Parameters (function 63) User Parameter Hints Changing your machine’s default settings These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactivates it. Many of the user parameters determine your machine’s default settings.
Page 128: Adjusting The Volume Of Various Features
TECHNICAL REFERENCE Adjustinq the Volume of Various Features Adjusting the Volume of Various Features (Function 82) You can change the beeper volume of the desired feature. Beeps (doesn’t buzz) to signal something going amiss. BUZZER Beepswhen a key is pressed. ~~:y ‘.+”...
Page 129: Selecting The Display's Language
TECHNICAL REFERENCE Selecting the Display’s Language Selecting the Display’s Language (Function 83) If you would rather use another language for messages and displays, follow the procedure below. The three languages available are: English, French, and Spanish. - ..Press Function, 6, and enter the SE;L.EI.!.-.
Page 130: Entering Characters
Enterina Characters TECHNICAL REFERENCE Entering Characters Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the + & F keys to change to another letter, the Yes key to accept a character, and Quick Dial key 10 for spaces and other characters. If at any time you make a mistake when entering a character or digit, press the Clear key to erase it.
Page 131: Document & Paper Specifications
Document & Paper Specifications TECHNICAL REFERENCE Document & Paper Specifications Documents (Using the Auto Document Feeder) 4.1-23.6 Length: 5.8-8.6 Width: 16-24 lb Thickness Document Feeder Requirements Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or otherwise damaged documents. Make copies of these originals and scan the copies. Do not insert folded, stapled, clipped, glued, or taped documents, or documents with a metallic coating.
Page 132: Capabilities
Capabilities TECHNICAL REFERENCE Capabilities Functions That Can Be Used Together (Dual Access) Job you wish to carryout at the sametime (Second selection) Job currently in progress (First selection) #: Possible, X: Not possible, : Second setting is possible, but it cancels the currently selected mode.
Page 133: Specifications
TECHNICAL REFERENCE Specifications File Storage files stored in the machine: You can have as many as 100 memory transmission This is a theoretical maximum. The actual number of files you can have in your machine depends on the types of the documents, and how much memory they consume.
Page 134 TECHNICAL REFERENCE Specifications General Specifications (main scan x subscan) Fax mode resolution: Standard: 200 x 100 dpi Detail: 200 x 200 dpi Fine: 200 x 400 dpi 150 sheets (201b) Paper cassette capacity: 30 sheets (201b, letter size), face Auto document feeder capacity: down Letter (A4) Paper Size:...
Page 135: Installation
INSTALLATION Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures: 1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine and push the scan- ner lock lever at the rear of the machine down (See page 135.) 3-install the ozone filter, photoconductor, cleaning pad and toner.
Page 136 INSTALLATION Machine Environment Away from heaters and air conditioners, to avoid sudden changes of temperature Within 5 yards of a three-pin grounded power outlet (115 Volts, 60 Hz) Ensure there is clearance around the machine, as indicated in the dia- gram below.
Page 137: Releasing The Scanner Lock
INSTALLATION Releasing the Scanner Lock First of all, remove all the pieces of tape attached with the machine. Close all covers and replace the bypass feeder after that. Open the side cover and the upper unit and Remove the bypass feeder Open the cover and remove any remaining tape.
Page 138: Installing The Ozone Filter, Photoconductor, Toner Cassette And Cleaning Pad
Installing the Ozone Filter, Photoconductor, INSTALLATION Toner Casselte and Cleaning Pad Installing the Ozone Filter, Photoconductor, Toner Cassette and Cleaning Pad Before using the machine, install the photoconductor, toner cassette and the cleaning pad as in the following procedure: Remove all pieces of tape at- tached to the machine.
Page 139 INSTALLATION Installing the Ozone Filter, Photoconductor, Toner Cassette and Cleanina Pad Push down the two green levers to lock the photoconductor place. Caution: Never touch the photo- conductor (green drum). Shake the toner cassette from side to side. Remove the black sheet and tapes on the toner cassette.
Page 140 Installing the Ozone Filter, Photoconductor, INSTALLATION Toner Cassette and Cleaning Pad Install the cleaning pad vertically as shown in the illustration. Match the position of the arrow on the cleaning pad with the ar- row on the inside the machine. Note: Push the cleaning pad until you hear it clicking.
Page 141: Installing The Paper Trays
Installing the Paper Trays lNSTALlJ4T10N Installing the Paper Trays You need to fit two paper trays to the machine: tray Copy Document tray, with extension for long paper Rest the copy tray in the lower slots as shown (the copy tray has no extension).
Page 142: Installing The Optional Memory Card
Installing the Optional Memory Card INSTALLATION Installing the Optional Memory Card Switch off the power before you install the optional memory card. Open the right side cover. Care- fully squeeze in the thin plastic tags on either side of the cover while pulling it forward...
Page 143: Connecting The Machine
INSTALLATION Connecting the Machine Connecting the Machine Before using the machine, connect the machine to the telephone line properly. And plug the power cable and switch on. Make sure that it is properly connected to the telephone line and the power outlet.
Page 144: Connecting To The Phone Lines
INSTALLATION Connecting to the Phone Lines Connecting to the Phone Lines Important: By law in the United States, you must program your phone num- ber identification (your CSI) into your machine before you can connect it to the public phone system. See page 144. Connect the phone line cord to the fax jack marked Line.(A) Connect the other end of the line into the phone line jack (on the wall or on a cable).
Page 145: Connecting The Power
Connecting the Power INSTALLATION Connecting the Power IMPORTANT POINTS ABOUT POWER CONNECTION If you have to use an extension cord, make sure that it is capable of carrying 125V/1 5A, and that your facsimile terminal is the only piece of equipment connected to that cord.
Page 146: Initial Settings & Adjustments ,,,,0,,,,,,,,,0.,, ,,,.,0,.0
Initial Settinas & Adjustments INSTALLATION Initial Settings & Adjustments Important: The CSI code (see below) is required by international law. You cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the TTI code and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.
Page 147 INSTALLATION Initial Settinas & Adjustments If these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along with the word In this case, press Yes to change the setting. [CWd’4!3E77’].
Page 148 Initial Settings & Adjustments INSTALLATION ly/f$p.Jfi~””~+~:~ “’// p.~ Press Yes. The RTI programmed -r-i”I ..\-; - ~ ,-. ( -, ~ p ~ p>~ y , ,... , , ,, ..” in step 7 appears. You should keep it.
Page 149 Initial Settings & Adjustments INSTALLATION Setting the Phone Line (Function 62) Press Function and 6, enter the access code 2222, then enter You’ll get this: Press Yes. Press Yes again. Press 4 & P to set your machine for a tone dial line (-~-i) or a pulse dial line (PD).
Page 150 Initial Settinas & Adjustments INSTALLATION Setting the Date & Time (Function 81 ) “i] /i: ..,.,<. ?K ,.4*,- \ Change the month using * or # (* - .. .-.. . Ay fl 1,:j:::j f.., i:lI : :+jp~,l to scroll forward, or # to scroll backward) on the ten key pad and press P to move the cursor.
Page 151 Initial Settings & Adjustments INSTALLATION Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. When you install the machine for the first time, take care that the setting is correct before you set the date and time.
Page 152: Index
INDEX & GLOSSARY Index setting limit number of file copies report sort copy fine using bypass 69,70 faxing Correcting Mistakes function access code Dialing 21 erasing a stored Add Paper Indicator counters message adding erasing a polling job 50 paper 31 setting a quick dial 42 toner 33 setting a group...
Page 153 INDEX & GLOSSARY option setting fax: send later Tel mode reducing jams reduction copy/print length reduction document paper replacing Journal 54,58 adding ADF roller changing the size cleaning pad optional paper cassette photoconductor setting size 87-90 keys toner cassette specifications report storage condition communication...
Page 154 INDEX & GLOSSARY quick dial storing numers capacity subsitute reception substitute reception time & date timer night tonal signal tonal signals tone line toner adding saving when out of toner cassette replacing storage condition Transmission Immediate Memory Using Redial troubleshooting TTI On/Off user parameters 120-125...
Page 155: Mini. Glossa
Mini-Glossary CSI: Called Station Identification. This is your RTI: Receiving Terminal Identification This is a fax number, programmed in your machine 20 character identification, such as your name identification purposes. During a company name. The RTI replaces the CSI during a communication if the other party’s...
Page 156: Certification Label
Certification Label The certification is located behind the machine. The label says: Complies with radiation RICOH CO., LTD. performance standards, 21 CFR Subchapter J. 1005 SHIMOOGINO ATSUGI-SHI KANAGAWA-KEN JAPAN. MANUFACTURED: =PPC21OOS...
Page 157 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX repair and warranty information. If it is causing...
Page 158 Faxing at a Glance Option key Select Faxing with the Fax/Copy key. SEND LATER Sending or picking up a fax message later (page 35) Fan your stack. (At most 30 one sided pages) Setting the number of pages SET PAGES? Insert the document face down in the feeder.
Page 159 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. I For good copy quality, Ricoh recommends that use genuine Ricoh toner. PHOTOCONDUCTOR ~ RICOH PHOTOCONDUCTOR recommended for the best perform- TYPE 100 is ante.
Page 160 Read Copier and Facsimile Reference first. Operator’s Manual OfficeStyler Reference...
Page 161 Copyright O Copyright, 1992-1996 Destiny Technology Corp. Portions 0 copyright 1997 Ricoh Co., Ltd. O Copyright, WinRefs/PhaseII,l 994-1 995, Destiny Technology Corp. Ver.2.O. All rights reserved. No part of this publication may be reproduced,...
Page 162 Table of Contents important ....................2 Trademarks ....................2 Copyright ....................2 INTRODUCTION mmm. mmmm. mmmm. How to use this manual ............1 Features ..mmmmmmmm mm..m.m. m.mmmm. Part Names 9 .9..99..m.m. .m. m..m .... 4 OfficeStyler TI O Configuration Overview Overview ..............
Page 163 Mode ..........22 Selecting the Printing Changing the printing mode ....,0 ..,,,,..,, ..........22 Changing the printing mode from an application .........23 Changing the printing mode by using the Printers folder (Windows 95) ..23 Changing the printing mode by using the control panel (Windows 3.1) ..23 Changing the printing mode from the control panel Tab of the OfficeStyler T1 O console ..............24...
Page 164 Using the TWAIN Driver ......mmmmmwmm. m.mmmm ......Introduction ................66 ..Setting Parameters (User Interface) ........67 During Scanning ........
Page 165 How to import numbers into the Phonebook .,,..,,,,..,....... 88 How to export numbers from the Phonebook .........90 ........... 92 Managing fax messages How to view/print a list of messages recently sent and received ....92 How to resend a message ..............93 ,..,, ....!94 How to delete a message that is awaiting transmission OfficeStyler...
Page 166 Printer preferences ,................112 Wordprocessor (OCR) preferences ..........112 TROUBLESHOOTING .mmm. m .m. mmmm mmnmmmmmmmmm mmmmmmmm PC-PRINTING . ..9.9..mmmm. m99mmmm. .mmmmmmm PC-SCANNING mmmammmmmmmmmmmm mmmmmmmmummmmamm mnmmmmmmmmmmammm mmmmmmmmmmmmmmm mm. m............116 PC-FAXING .m. .mmm. APPENDIX ..............118 ...........m. ..mm. m....118 Specification Printer Specification ................ll8 ............0...0...
Page 167: Introduction
INTRODUCTION How to use this manual The Operator’s Manual for this machine is composed of the following manuals. (1 )Operator’s Manual: Copier and Facsimile Reference (2)Operator’s Manual: OfficeStyler Reference (This manual) Firstly, read the (1) Operator’s Manual: Copier and Facsimile Reference.
Page 168: Features
Features INTRODUCTION Features This machine can not only be used separately as a Copier and FAX machine, but can also be connected to a personai computer which runs Windows (Note) and, by installing the OfficeStyler T1 O software packed with the machine, can be used as a laser printer.
Page 169: Part Names
INTRODUCTION Part Names Part Names Parallel interface connector...
Page 170: Network Configuration Overview
INTRODUCTION OfficeStyler T1 O Configuration Overview OfficeStyler T1O Configuration Overview OfficeStyler T1 O software provides three software configuration options depending on how you intend to use the printer: Sewer Client Whether you use the Of ficeStyler TIO software printer in a network configuration or as a non-network printer, your configuration...
Page 171: Client Configuration
INTRODUCTION OfficeStyler T1 O Configuration Overview Client Configuration The Client is a peer in the workgroup that wants to print to another peer’s printer. The Client configuration is a subset of the Sewer configuration and is provided in those cases when saving disk space at the Client is an issue. If at some point, the PC configured as a Client attaches a OfficeStyler...
Page 172 OfficeStyler T1 O Configuration Overview INTRODUCTION Network Configuration Sample Following figure shows this flexible OfficeStyler T1 O software approach. As seen in the figure, there are two PCs that have attached printers: Peer A with Printer A and Peer D with Printer D. If Peer B chooses to print to Printer A then for that print job Peer B is the Client and Peer A is the Server.
Page 173: Setting Up
SETTING UP Cable connections Note: A cable is not included with this machine for connection to your personal computer. Please purchase a hi-directional parallel interface cable with the following specifications. Note: Do not connector disconnect this cable while the power is ON. Cable Specifications IEEE 1284-B Bi-directional parallel...
Page 174: System Requirements
SElllNG SYstem Requirements System Requirements -Windows 3.1: Operating system: Windows 3.1 or greater in Enhanced Mode, and MS-DOS 3.3 or later. An lBM-compatible PC with at least a 386SX 16MHz CPU. !/0: Standard PC parallel printer port and cable. Memory: At least 4 megabytes PC memory (RAM), which is also the minimum...
Page 175 SElllNG Svstem Requirements Disk space: About 6 megabytes disk space for files, and up to approximately megabytes disk space for virtual memory. Allocating Virtual Memory: Off iceStyler software requires 16 MB of total memory, divided between your PC memory (a minimum of 8 MB) and your Windows virtual memory.
Page 176: Allocating Virtual Memory
Allocating Virtual Memory SElllNG Allocating Virtual Memory Windows The OfficeStyler TIO software requires a minimum of 12.5 MB of virtual memory for Client and Server configurations. To change the virtual memory, follow the instructions below. For more information on virtual memory, refer to the Optimizing Windows section in the Microsoft Windows 3.1 User’s Guide.
Page 177: For Windows 95
SETTING UP Allocating Vktual Memory For Windows It is recommended to let Windows handle virtual memory. If not, you shall allocate virtual memory by yourself. To change the vittual memory, follow the instructions below. Click the “Start” button, move the pointer to “Settings” and click “Control Panel”.
Page 178: Installing Officestyler Ti O Software
Installing OfficeStyler T1O software SElllNG Installing OfficeStyler T1O software OfficeStyler TI O includes a software installation program to make setting up easier. The installation program analyzes your system configuration, installs the OfficeStyler T1 O software, and makes the necessary changes to Windows startup files.
Page 179 SETTING UP Installing OfficeStyler T1 O software The setup program has determined the following user configuration your OfficeStyler TI O installation. Make any necessary changes and click “Continue”. User Type Depending on your computer configuration, select Server or Client . Computer Name If necessary, type in the computer name.
Page 180: For Windows 3.1
Installing OfficeStyler T1 Osoftware SEITING UP Insert disks following the nstructions that appear on the screen. If you want to install OmniPage (included), insert OmniPage disk following the instructions. If you not, click “Skip”. For installation of OmniPage, see OmniPage manual.
Page 181 SElllNG Installing OfficeStvler T1 Osoftware If you are installing the software on a Sewer, click “Printer On”. If on a client, click “No Printer”. The setup program has determined the following user configuration your OfficeStyler TI O installation. Make any necessary changes and click Continue. User Type Depending on your computer configuration, select Server or Client.
Page 182 Sharing the Printer SETTING UP Sharing the Printer If you have installed as a Server but do not wish to share the printer, then skip this section. Before a Client can print to the OfficeStyler T1 O printer, the sewer printer must be shared and the client must be one of authorized users of the server.
Page 183 SETTING UP Sharing the Printer Click the “Control Panel” tab or select the Network menu. Select “Share Printer” menu item. Check off item(s) you want to stop sharing. Select “OK”. To authorize or unauthorized user of sharing printer: Double-click the “Printer console”...
Page 184: Connecting To The Shared Printer
Connecting to the shared Printer SEllING Connecting to the shared Printer Before a Client can print the Client must connect to a shared printer resource. To connect to a shared printer resource, the Client must perform the following steps: Double-click the “Printer console”...
Page 185 SElllNG Removing OfficeStyler T1O tools To begin a test print you must do the following: Confirm the printer is cabled to the printer parallel port selected in the installation if you are performing a local print test. Or confirm the server has been selected for all print mode if you are performing a print test on client.
Page 186: Pc-Printing
PC-PRINTING Introduction Windows GDI, PCL soft emulation drivers are built-in. GDI mode GDI mode provides fast, what-you-see-is-what-you-get (WYSIWYG) output by taking advantage of Window’s native graphics and text features. PCL mode PCL mode provides compatibility with the popular printer language used in the Laser Jet @ family.
Page 187: Printing ? Rom A Windows Application
PC-PRINTING Printing from a Windows Application Printing Once you have selected your printer mode (GDI or PCL), just print from your Windows application as you would to any other printer. from a DOS Application within Windows Printing OfficeStyler T1 O is a Windows printer driver, designed for use with Windows. In particular, OfficeStyler TI O’s GDI mode is based on Windows and does not work with MS-DOS.
Page 188: Advanced Operation
Selecting the Printing Mode PC-PRINTING Advanced Operation When using Print Manager(of the OfficeStyler T1 O), the following functions can be used. Manual Duplex Printing Reverse Printing Overlay Printing For details, please see “GDI Mode, Printing Mode”, described later. the Printing Mode Selecting You can select either of the two printing modes, GDI mode or PCL mode,...
Page 189 Selecting the Printing Mode PC-PRINTING Changing the printing mode from an application Most of the popular Windows applications allow you to change GDI mode / PCL mode. For example, to do it on Microsoft Write, perform the following. Select “Print Setup...
Page 190 PC-PRINTING Selectina the Printina Mode Click on Close. Changing the printing mode from the control panel Tab of the Of- ficeStyler TIO console Double click the OfficeStyler TI O Printer Console icon in the OfficeStyler T1 O TOOIS. Click the “Control Panel”...
Page 191: Officestyler Ti O Printer Console
OfficeStyler T1O Printer console The OfficeStyler T1 O Printer Console provides a single access point to the four major program screens. The purpose of the OfficeStyler TI O Printer Console is to provide an easy means to configure the OfficeStyler T1 O printer and to monitor and control print jobs.
Page 192 OfficeStyler T1 O Printer console PC-PRINTING Local Queue The Local Queue is used to review the status of you queued print jobs. For Servers, all pending print jobs are local to the Server. For Clients, the Local Queue represents print jobs that have been queued to a remote Server but are not yet transferred to that remote Sewer.
Page 193: Changing The Order Of Print Jobs
PC-PRINTING OfficeStvIer T1 O Printer console Changing the order of print jobs Both Servers and Clients support drag-and-drop jobs within the Local Queue to change the job order in the print queue. Drag-and-drop is available for jobs that have not started printing. To drag-and-drop, perform the following steps: Place the mouse cursor at the beginning of the print job you want to select.
Page 194 OfficeStyler T1 O Printer console PC-PRINTING The following table provides a brief description of the Local Queue button icons. Description Icon Allows you to pause printing. J!$3U$H Allows you to resume printing. Regunw Allows you to add a print job to the print queue. u % \ &d Allows you to delete the highligthed...
Page 195: Remote Queue
OfficeStyler T1 O Printer console PC-PRINTING Remote Queue The Remote Queue is used to review the status of your queued print jobs at the remote printer. This queue is primarily for Clients to review their print jobs. Clients can select from among the shared printers through the “Show Print Queue for:”...
Page 196 T1 O Printer console PC-PRINTING OfficeStyler The job owner category is primarily applicable to the Server. drag-and-drop (reordering the print jobs) feature is not available in the Remote Queue. The following table provides a brief description of the Remote Queue button icons.
Page 197: Job Log
PC-PRINTING OfficeStyler T1 O Printer console Job Log The Job Log provides a historical log of the last 10 jobs queued for print. To display the log of the last 10 jobs, click the “Job Log” tab in the OfficeStyler T1 O Printer Console window, the last 10 jobs appear.
Page 198: Control Panel
PC-PRINTING OfficeStyler T1 O Printer console Control Panel The Control Panel provides the mechanism to configure and control printer. The following screen shows the Control Panel tab of the OfficeStyler T1 O Printer Console. The Control Panel is divided into five button categories, the Printer information and printer selection display, The Printer group item...
Page 199 OfficeStyler T1 O Printer console PC-PRINTING The following table provides a brief description of the Control Panel buttons and refers you to the page number that provides detailed information about the available features. Icon DescritXion With Toner Saving Mode turned on, your printer will reduce the amount of toner used to print.
Page 200: Officestyler Tio Printer Console Menu Items
OfficeStvler T1 O Printer console PC-PRINTING OfficeStyler TIO Printer Console Menu Items The OfficeStyler T1 O software provides the standard Windows menu items which available in most Windows applications, as well application-specific menu items. Some of the menu items match the buttons available on one of the tabbed displays.
Page 201 PC-PRINTING OfficeStyler T1 O Printer console EET (Edge Enhancement Technology) Allows you to adjust the Edge Enhancement setting or turn it off. Edge enhancement improves the appearance of text and graphics by smoothing the jagged edges of characters and line art, resulting in higher quality output. The settings for Edge Enhancement are Off, Levell ,2,3, Normally...
Page 202 PC-PRINTING OfficeStyler T1 O Printer console DOS Printing Options The DOS Printing Options provides print emulation options for DOS printing. You can select “Spool as PCL 4.5” or “Direct to Port” in the Printing Mode list box. Spool as PCL 4.5: makes the PCL Control Panel settings effective.
Page 203 PC-PRINTING OfficeStyler T1 O Printer console Notify This selection is available to all users and defines the various status selections and their display options. Selecting “Remote Status Report” allows you to see the server’s Printer Status window on the client. Change Name This selection is available...
Page 204: Gdi Mo E
Printing modes PC-PRINTING Printing modes Mode GDI mode takes advantage of Windows” own internal design to produce documents faster than most conventional printers can. Othe printer require Windows to translate a document into a special printer language, such as PCL on Laser Jer printers.
Page 205: Paper Tab
Printing modes PC-PRINTING Paper tab Copies Copies determines how many copies of your doc :ument will be printed. Orientation For Orientation, choose Portrait or Landscape. If you choose Portrait, your output appears with the papers shorter edges at top and bottom. And longer edges at the side, like a business memo.
Page 206 PC-PRINTING Printing modes Layout 2up/4up OfficeStyler TIO lets you print 2 or 4 pages on a single sheet of paper. Select 2 up if you want OfficeStyler to print two pages on one sheet of paper.(ln portrait mode, the pages show up side by side as if ina book.) Select 4 up if you want OfficeStyler to print four pages on one sheet of paper.
Page 207: Adavanced Options Tab
Adavanced Options Use OfficeStyler Print Manager Selecting “Use OfficeStyler Print Manager” turns the Print Manager on when using GDI Mode. The OfficeStyler T1 O Print Manager allows you to use: Top Page (reverse order printing) Duplex Printing Overlay Local Queue both in GDI Mode as well as in PCL Mode However, the print speed will be slower when the OfficeStyler...
Page 208 Printina modes PC-PRINTING Duplex Printing You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report. See “Duplex Printing” on page 47. Print to File If you select File Name, the output will go to a file instead of the printer. You can also use “Print to File”...
Page 209 Printina modes PC-PRINTING Image tab The Image Options lets you adjust the appearance of your output. These adjustments only apply to certain types of images and grayscales, not to text or black line drawings. The figure at the left of the screen will change as you move the controls, giving you a rough idea of the effect of your adjustments.
Page 210: Formsetting Tab
PC-PRINTING Printing modes FormSetting Use OfficeSyler Print Manager See “Advanced Options tab” on page 41. Print Cover Select this feature to print a cover page on a separate page before the remainder of the document. Print Overlay This feature will overlay your image on the pages of your document. The effect is similar to printing your...
Page 211: Overlay
PC-PRINTING Printing modes Overlay The overlay feature is one of the most powerful features of the OfficeStyler TI O software. This feature lets you overlay an image on top of any document printed in GDI print mode. You can use this feature to: Incorporate your letterhead on the first page of a business letter.
Page 212 Printing modes PC-PRINTING Double click the same application which you minimized in step 2 and perform the print operation. A screen asking you to enter the file name will appear. Enter a new file name or the same file name with the GDI extension (.GDI) and click OK to store the file as a GDI file.
Page 213: Duplex Printing
PC-PRINTING Printina modes Duplex Printing You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report. Book prints out so that if you opend the document in the manner of a book, pages 2 and 3 would face each other, Report prints the even-numbered pages upside down, so that if you opened the document in the manner of a report bound at the top, pages 2 and...
Page 214 PC-PRINTING Printing modes Print the desired document. The printer will print every odd-numbered page. If the Print Instruction Page is effective, an instruction sheet will be printed after odd pages are printed.When all odd pages are printed, OfficeStyler TI O Status Display or Show me will instruct you how to reinsert the paper to print on the other side of th pages.
Page 215: For Windows3.1
Printina modes PC-PRINTING For Windows3.1 Setup Screen You can access the setup screen from the Setup or Print Setup feature of many applications. You can also reach it from the Printers screen of the Windows Control Panel. The setup screen lets you change the following settings: Copies Print Resolution Orientation...
Page 216 Printing modes PC-PRINTING Paper Source Standard Tray, Option Tray and Bypass Tray are the paper sources. Orientation For Orientation, choose Portrait or Landscape. If you choose Portrait, your output appears with the papers shorter edges at top and bottom. And longer edges at the side, like a business memo.
Page 217 PC-PRINTING Printing modes Options This button provides advanced GDI features, such as duplex printing, overlay, and reverse printing. Also see “Options screen” on page 52. 2 up/4 The printer lets you print 2 or 4 pages on a single sheet of paper. Also see “Layout”...
Page 218: Options Screen
Printing modes PC-PRINTING Options screen Duplex Printing You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report. Scaling Use Scaling to reduce or enlarge your output on the printed page. You can enter a number from 10% to 500Y0, or click on the arrows to increase or reduce the setting.
Page 219: Overlay
PC-PRINTING Printing modes Overlay The Overlay feature lets you overlay an image on top of any document printed in GDI Mode. See “Overlay” below. Overlay The overlay feature is one of the most powerful features of the OfficeStyler TI O software.
Page 220 Printing modes PC-PRINTING Click “Options”. Select “File Name” by clicking on the check box at the left. An X mark appears in the check box. Enter a new file name or the same file name with the GDI extension (.GDI) and click OK.
Page 221 PC-PRINTING Printing modes Click “Browse”. The Browse window appear. Double click on the directoty in which you saved your graphic file (GDI file), then select the file and click OK. The selected file will appear in a box in the Overlay Options window. Click “OK”...
Page 222: Duplex Printing
Printing modes PC-PRINTING Duplex Printing You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report. Book prints out so that if you opend the document in the manner of a book, pages 2 and 3 would face each other.
Page 223 PC-PRINTING Printina modes Print the desired document. The printer will print every odd-numbered page. If the Print Instruction Page is effective, an instruction sheet will be printed after odd pages are printed.When all odd pages are printed, OfficeStyler T1 O Status Display or Show me will instruct you how to reinsert the paper to print on the other side of th pages.
Page 224: Pcl Mode
PC-PRINTING Printing modes PCL Mode No cartridges required Some conventional printers include cartridge slots that allow you to, for example, install additional fonts into the printer. Since OfficeStyler T1 O creates printer page images on your system before downloading to the printer, installing a cartridge could not affect the final printout.
Page 225: Pcl Control Panel
PC-PRINTING Printing modes PCL Control Panel OfficeStyler TIO was designed to print with Windows. However, many Windows users need to run MS-DOS applications occasionally. OfficeStyler TIO lets you print from MS-DOS applications you only have to run the application from Windows, or within the DOS box under Windows. OfficeStyler T1 O also provides a PCL Control Panel for DOS PCL printing.
Page 226 Printina modes PC-PRINTING Note: If OfficeStyler T1 O Print Manager (in the program group “OfficeStyler TI O Tools”) is closed, a PCL file which does not include a form feed at the end of the file is printed automatically. Reset The Reset returns the printer to its reset state.
Page 227 Printing modes PC-PRINTING Click on OK for your changes to take effect. When you exit, the PCL Control Panel will load the PCL compatible interpreter into PCs memory. This will your save time when you later print from MS-DOS applications under Windows.
Page 228: Device Status Display
Status Display Device The OfficeStyler TI O Device Status program has two primary functions: To let you monitor the status of the local printer, To alert you in case of a problem with your printer, such as paper out. To display the OfficeStyler T1 O Device Status window, perform the following.
Page 229 Status DistdaY PC-PRINTING Device This box shows an error or status message and corresponding icon. This box lists the name of the printer, the owner of the print job, the format of the print job, the name of the print job, and the page number for the job currently being printed.
Page 230: Pc-Scanning
PC-SCANNING Introduction With the specified scan software (Note), this machine has the following specifications as a scanner. It functions as a scanner for TWAIN Driver compatible Windows 95 and Windows 3.1. It functions as a TWAIN compatible scanner for System 7.0 or later Macin- tosh (U.S.
Page 231: Operation
PC-SCANNING Operation Operation Set the document to be scanned. For details, refer to ‘How to Set the Document “FAXING’” in Copier and Facsimile Reference. Fetch the OfficeStyler T1 O Scanner Options from your Scanner Software. Set the following items. CJptitmls `-`-``-````-````" `-```------`-`%`-`--````-`-`-````-"```-`---`""``--`-````-````````````````-````-q 5 can ~ize: LT(8.5°...
Page 232: Using The Twain Driver
Using the TWAIN Driver PC-SCANNING Using the TWAIN Driver Introduction TWAIN is both a protocol and application programming interface. Together they define how application developers can acquire raster data directly into their application without requiring the user to switch out of the application. Every TWAIN-compliant driver must provide a user interface specific to its scanner.
Page 233: During Scanning
PC-SCANNING Using the TWAIN Driver During Scanning Stop Scan: Stop the scanning JOB.
Page 234: Introduction
PC-FAXING Introduction By installing the BitWare for Windows or other specified fax application softwares (Note), you can send and receive FAX transmissions from your personal computer under the following specifications. Sending and Receiving FAX transmissions in Windows 95, Windows 3.1. Sending and Receiving FAX transmissions...
Page 235: Receiving A Fax
PC-FAXING Operation Print output destination is set to the FAX application. Execute Print instruction from the application. Set the transmission destination, etc. in the FAX application, then execute a Send (Start/Fax) command. Receiving a Fax Set the PC-FAX RECEPTION Mode on the Operation Panel, using the following procedure.
Page 236: Using The Comredirector
PC-FAXING Using the ComRedirector If the telephone receiver is connected to the machine, it will ring when there is an incoming call. Start Manual Receiving in the FAX application. Note: Caution if a Pause is inserted If you desire to insert a pause in the number you are calling, input a comma (, ) (see the Copier and Facsimile Reference).
Page 237: Setting Port (Enable The Comredirector) In Windows 3.1
PC-FAXING Using the ComRedirector Setting Port (Enable the ComRedirector) in Windows 3.1 Note: For Windows95, this port is automatically set to COM4 when the OfficeStyler is installed. Open the OfficeStyler T1 O Tools window. 11- ..PrinterIhwmle Clocument ControlPanel...
Page 238: Introduction
OfficeStyler T1 OControl Panel Introduction OfficeStyler T1 O Control Panel offers: Full access to copy, scan and faxing features from your PC desktop Control over device settings through an easy-to-use graphical interface Phonebook feature for finding fax numbers quickly and easily Browsing and printing of reports and logs on your PC The next section describes how to set up the machine before you use it for the first time.
Page 239: Setup
Setup OfficeStyler T1O Control Panel We recommend that you do not edit Quick Dials, Speed Dials and Groups from the operation panel and OfficeStyler at the same time – the results may be unpredictable. Setup Basic setup Before you connect the device to a public telephone network, you must enter a few settings and make a few adjustments.
Page 240: Night Timer (Energy Saving) Setup
OfficeStyler T1O Control Panel Setuk3 If not already selected, click on the Basic tab, Fill in any missing information and check that each item is correct. If necessary, you can enter a pause after the area code in Own Telephone Number by typing a ‘-’...
Page 241 OfficeStyler T1O Control Panel Setm Click on the Night Timer (Energy Saving) tab. Timer Make sure the Power Saver checkbox is checked, If it is not, click it to turn power saving on. Program the times when you want the heater to turn on and off for each day of the week.
Page 242: User Switch Setup
OfficeStyler T1O Control Panel setuD User Switch setup These settings control a wide range of features. For more details see the Copier/Facsimile Reference, page 122. Click once on the “Preferences” button on the ~keSty/er Control Panel then choose “Setup Utility”. Click on the User SWtab.
Page 243: Copying
OfficeStyler T1O Control Panel Copying Copying For more details about copying, see the Copier/Facsimile Reference. Page in Copier/Facsimile Reference Feature Erase Border/Center Density and Document Type Reduce/Enlarge How to make copies Place your original on the platen (exposure) glass or into the ADF. Click on the “Quick Copy”...
Page 244: Faxing
Faxing For further details about faxing, see the Copier/Facsimile Reference, pages 15 and onwards. How to send a fax message Set your document on the platen (exposure) glass or in the ADF. Note that you can only send one page from the platen (exposure) glass. Click on the “Quick Fax”...
Page 245: Advanced Transmission Features
OtficeStyler T1O Control Panel Faxing Enter directly Enter the name of the person you wish to send to in the To text box and their fax number in the F“ text box. Then choose “Add to Send List”. Entering the name in the To text box is optional.
Page 246: Scanning
Scanning OfficeStyler T1O Control Panel For further details, see the Copier/Facsimile Reference. Page Feature Send Later Polling Reception TTl Print Scanning How to scan in an image Place your original on the exposure (platen) glass or into the ADF. Click on the “Quick Scan” button on the Ofl~ceSty/er Control Panel.
Page 247: Phonebook
OfficeStyler TIO Control Panel Phonebook When you scan the document from the ADF and your docoment is longer Note: than the Scan Size length dimension, the entire length of the document will be scanned in, and the resulting image will be taken from a longer region than specified.
Page 248 Phonebook OfficeStyler T1O Control Panel Enter a name for this number in the Name field and the fax number in the Fax field. Filling the Fax field is necessary, but the others are optional. If you are happy with these settings, choose “OK”. If not, choose “Cancel” to reject any changes you have made.
Page 249: How To Delete A Number From The Phonebook
OfficeStyler T1O Control Panel Phonebook Choose “Edit” and then make any changes you wish to make. Note that all Phonebook entries require at least a fax number, the other details are optional. If you are happy with these settings, choose “OK”. If not, choose “Cancel” to reject any changes you have made.
Page 250: Dials
OtficeSMer T1O Control Panel Phonebook Click on the letter tabs and scroll arrows to find the number, then click on it to select it. Choose “Delete” then “ OK”. How to copy numbers from the Phonebook into Quick Dials and Speed Dials If you always use OfficeStyler for sending faxes, just use the Phonebook...
Page 251 OfficeStyler TIO Control Panel Phonebook If not shown, choose “Expand” to display the Quick Dial, Speed Dial and Group Dial lists. Speed Dial If necessary, click on the Quick Dial or tabs to switch between them. Move the mouse pointer over a number in the Phonebook that you wish to copy, and hold down the left mouse button.
Page 252: How To Copy Numbers From The Phonebook Into Groups
OfficeStyler T1O Control Panel Phonebook How to copy numbers from the Phonebook into Groups This is a quick way of setting up Groups you wish to dial from the machine operation panel. From the OfficeStyler fax screen choose “Phonebook”. Alternatively, click once on the “Preferences”...
Page 253: How To Print The Phonebook
Phonebook OfliceStvler T1O Control Panel Move the mouse pointer over a number in the Phonebook that you wish to copy, and hold down the left mouse button. While holding the mouse button down, drag the number onto a free space in the lower Group list window, then release the mouse button.
Page 254 OfficeStyler T1O Control Panel Phonebook Select the list/label you want printed. The Telephone Number List is a list of Quick Dials, Speed Dials and Groups. The Phonebook List contains the contents of the Phonebook. If you select Quick Dial Label, a label template for the machine operation panel will be printed.
Page 255 Phonebook OfliceStyler T1O Control Panel Choose “Import”. Select a file and choose “OK”.
Page 256: How To Export Numbers From The Phonebook
How to export numbers from the Phonebook From the OfficeStyler fax screen choose “Phonebook”. Alternatively, click once on the “Preferences” button on the 0t7iceSty/er Control Panel. and choose “Phonebook” Choose “Export”.
Page 257 OfficeStyler TIO Control Panel Phonebook Enter a filename and choose “OK”.
Page 258: Managing Fax Messages
Managing fax messages OfficeStyler T1 O Control Panel Managing fax messages For administration purposes, you may wish to keep track of sent and received messages. OfficeStyler maintains several logs so you can quickly view which messages have been sent, received or are awaiting transmission (messages sent using Send Later or Standby for redial).
Page 259: How To Resend A Message
OfficeStyler T1O Control Panel Managing fax messages How to resend a message Click on the “Communication Log” button on the OfflceSty/er Control Panel. Click on the Transmission tab. Find the message you want to resend and click on it once to select it. If you wish to check the detail, choose the “Details”...
Page 260: How To Delete A Message That Is Awaiting Transmission
Managing fax messages OfficeStyler T1 O Control Panel How to delete a message that is awaiting transmission Log” button on the OtficeSty/er Control Find the message you want to delete and click on it once to select it. If you wish to check the detail, choose the “Details”...
Page 261: Officestyler Document Desktop
OfficeStyler T1O Control Panel OfficeStyler Document Desktop OfficeStyler Document Desktop Introduction The OfficeStyler Document Desktop lets you: View documents as soon as they have been scanned in Load documents into external applications quickly and easily Browse through scanned documents Manage large numbers of documents visually Edit and manipulate document images Add annotations to documents...
Page 262: Document Window
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel Menu Bar Vtew Selector Folders Document Window Applications Status Bar Window Document Scanned document images appear here. Documents are organized into folders, and OfficeStyler stores newly scanned in documents in the Workspace folder by default.
Page 263 OfficeStyler T1 OControl Panel OfficeStvler Document DesktoD View Thumbnails This is the default view when the Desktop is launched and it represents documents in the current folder as reduced images. To view a document more closely from Thumbnails view: Click once on the thumbnail to select it then change to Page View (alternatively just double click on the thumbnail).
Page 264: Page View
OfficeStyler Document Desktop OfficeStvler T1 O Control Panel Groups the selected documents into a Clip single document Breaks the selected group into two or Unclip all more documents Ungroups a single document from the Unclip one selected group Rearrange thumbnails Lays out the thumbnails neatly in the...
Page 265 Document OfficeStyler T1O Control Panel OfficeStvler Desktop In addition, some simple, but useful, tools are provided for editing document. Description Icon Tool name :.:..,. . ,,: .,., ..>+ ..,:.,, ,? : , , ,,: ~ .j ;.:~: Pickup Use to select user-created...
Page 266: List View
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel Next document Show next document Jump to a particular document Go to document :. :}:::: There are two kind of tools: those that affect the bitmap image (Eraser and, Cutter) and those that are superimposed over the image.
Page 267 OfficeStyler Document Desktop OfficeStyler T1 O Control Panel You can have the list sorted by any of the above fields by clicking on one of the buttons at the top of the list. To print out the list: Click on: These icons are used for printing, deleting and loading documents into other programs.
Page 268: Tomove A Folder
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel Folders are containers for documents that allow you to manage large numbers of images effectively. When you first start using the Desktop, there are only two folders: Workspace and Trash. In theory, there is no limit on the number of documents that you an store in folders, but the real limit depends on the size of your hard disk.
Page 269: To Rename A Folder
OfficeStyler T1 O Control Panel OfficeStyler Document Desktop To rename a folder: From the Deskpad menu, choose “Rename”. Select the folder you wish to rename, enter the new name in the box below and then choose “OK”. To delete a folder: From the Deskpad menu, choose “Delete”.
Page 270: Managing Documents
OfficeStyler OfficeStyler T1 O Control Panel Document Desktop Managing documents To create a new document: From the Document menu, choose “New”. Make any selections regarding the document size, resolution etc. Choose “OK”. The new document will appear highlighted in the Document Window. To move a document to another folder: Click once on the document to select it.
Page 271: Tocopya Document To The Same Folder
OfficeStyler T1 O Control Panel OfficeStyler Document Desktop Select the destination folder then choose “OK”. To copy a document to the same folder: Click once on the document to select it. From the Document menu, choose “Duplicate”. The copy will appear in the Document Window. delete a document: Click once on the document to select it, then press the “Delete”...
Page 272: To Find A Document
To find a document: Choose “Find” from the Document menu. In the Search Options box, select how you wish to search: by name, creator or date. The name and creator fields supporl wildcards e.g., “jan’” (without the quotes) will return matches for “jane”, “janet” and “january”. Choose “Find All”.
Page 273: Printing, Faxing And E-Mailing Documents
OfficeStyler T1 OControl Panel OfficeStMer Document Desktop From the Document menu, choose “Info”. Add or modify the information. Note you can only modify the document name, creator and comment fields. Choose “OK”. Printing, faxing and E-mailing documents To print, fax or E-mail a document: Drag the document from the Document Window and drop it onto the appropriate icon in the Applications Window (e.g., the Printer icon).
Page 274: Importing And Exporting Image Files
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel Importing exporting image files You can import various image file formats such as bitmap(.bmp), TIFF(.tif), etc. To import an image file onto the Desktop: From the Document menu, select “Import”. Find the image file and choose “OK”. If OfficeStyler cannot recognize the resolution information contained in the file, the following dialog will appear:...
Page 275: To Export A Document On The Desktop To Afile
OfficeStvler T1 O Control Panel OfficeStyler Document Desktop resolution in dots per inch (DPI) In this case, select the horizontal and vertica and choose “OK”. The imported image will appear as a new document in the Document Window. You can export to various formats such as bitmap(.bmp), TIFF(.tif), etc.
Page 276: To Load The Document Image Directly Into An Application
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel To load the document image directly into an application: Drag the document from the Document Window and drop it onto the application icon in the Applications Window. Click once on the document to select it, then click on the application icon in the Application Window.
Page 277: Desldop Preferences
OfficeStWer T1 O Control Panel OfficeStvler Document DesktoD To view or change the OfficeStyler Document Desktop preferences: From the Options menu, choose “Preferences”. Click on the item you wish to change in the Categories window. Desktop preferences PC Fax preferences...
Page 278: Printer Preferences
OfficeStyler Document Desktop OfficeStyler T1 O Control Panel Printer preferences Wordprocessor (OCR) preferences...
Page 279: Troubleshooting
TROUBLESHOOTING PC-PRINTING PC-Printin9 is not done even though the Print command executed. The following causes are likely. Carry out the remedies specified for each respective cause. The machine’s power is not on. Turn the machine’s power on so that it can function. The cables are not connected correctly.
Page 280 PC-PRINTING TROUBLESHOOTING The paper is jammed. Clear the cause of the paper jam. Note: In this case, the data to be printed are kept in the Resume Wait State in the PC.From the application, either resume the printing operation or terminate it. The cover was opened during printing.
Page 281: Pc-Scanning
TROUBLESHOOTING PC-SCANNING PC-SCANNING PC scanning does not function. The following causes are likely. Carry out the remedies specified for each respective cause. The machine’s power is not on. Turn the machine’s power on so that it can function. The cables are not connected correctly.
Page 282 PC-FAXING TROUBLESHOOTING The scanning brightness is not as expected. If the brightness is set on the machine, it will not be valid, so set it from the TWAIN driver in the PC. Other PC scanning cannot be stopped with the Stop key on the machine. Stop scanning from the TWAIN driver in the PC.
Page 283 TROUBLESHOOTING PC-FAXING . The machine won’t receive a PC-FAX. The following causes are likely. Carry out the remedies specified for each respective cause. The machine’s power is not on. Turn the machine’s power on so that it can function. The cables are not connected correctly.
Page 284: Appendix
APPENDIX Specification Printer Specification 300dpi Resolution 1Oppm Print Speed Paper Sizes, Paper weight Refer to the Copier and Facsimile Referance 512KB Interface Bidirectional parallel (IEEE PI 284B)
Page 285: Interface Specification
Specification APPENDIX Interface Specification Bidirectional Parallel Interface The bidirectional parallel interface is based on the IEEE PI 284-B standard. If your computer has a bidirectional parallel port, the printer driver and printer can take advantage of the fastest possible data transfer. Specifications: connector type 57-30360 (AMPHENOL) or equivalent...
Page 286: Index
INDEX EET, up/4 up, 40, Erase, 99 Allocating Virtual Memory, 10, 11 Faxing (TI O Control Panel) Applications, sending, 78 resending, 93 canceling redial, 94 Basic setup, 73 Find, 97 Brightness, 43 Fit height, 99 Browse, 44 Fit width, 99 Folders, 102 Form Feed, 59 Change...
Page 287 Rearrange thumbnails, Next document, 100 Remote Queue, 29 Next page, 99 Removing OfficeStyler T1 O tools, 19 Night Timer Reset, setting up, Rotate left, Notify, Rotate right, 97 OfficeStyler T1 O Printer console, 25 saving an image, 79 Orientation, 39,50, 60 Scaling, Overlay, 40, 52...
Page 288 Parl No. H5238670 Printed in Japan...
Page 290 Windows Version 5.0 OmniPage Limited Edition, Version 5 for Windows Copyright© 1996, Caere Corporation. All rights reserved. CAERE®, OmniPage®, OmniPage Limited Edition, OmniPage Pro, and OCR Aware are trademarks of Caere Corporation. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps.
Page 291 Windows Version 5.0 This manual will help you get started quickly with OmniPage Limited Edition, your OCR software. Optical character recognition (OCR) is the process of turning an image, such as a scanned-paper document or an electronic fax file, into computer-editable text so you do not have to type the text.
Page 292 Minimum System Requirements Generally, you’ll need the following to run OmniPage Limited Edition: • Computer with an 80386 or higher processor • Microsoft Windows version 3.1 or higher running in Enhanced mode, Windows 95, or Windows NT 3.5.1 or 4.0. •...
Page 293 Software Installation (for Windows 3.1, NT, and 95) If you received your software on a scanner CD-ROM, you may have already installed OmniPage Limited Edition. Follow the procedure below if you received disks. To install from disks, run the SETUP program on disk #1 as follows: Start Windows.
Page 294 How to Create a Windows 3.1 Swap (Virtual Memory) File To run OmniPage Limited Edition, it helps to have 8-12MB of free disk space set up as a Windows swap file (virtual memory). For best performance, use a Permanent rather than a Temporary swap file. The swap file acts as virtual memory disk space that is used as if it were volatile memory (RAM).
Page 295 Installation Troubleshooting There are conditions that you can easily remedy in which OmniPage Limited Edition may stop functioning. Refer to “Installation Checklist” on page 25 There may have been minor changes in a feature or procedure between the time this manual was printed and the time the program was finished.
Page 296 Register an Application as Being OCR Aware You can scan and recognize text without leaving your word processing or spreadsheet application. Once you register an application as OCR Aware, the Acquire Text... command will be enabled and appear in your application’s File menu.
Page 297 Use Direct Input Launch a registered application. Click to place the cursor where you want scanned and recognized text to appear in your document. Choose Acquire Text... in the first (usually the File) menu. OmniPage Limited Edition will let you scan and OCR text. The text will then appear in your open application beginning at the point you placed the cursor.
Page 298 Scan a Page This section guides you through the basic steps of using OmniPage Limited Edition to scan and recognize text. See “Acquiring Scanned Text into Your Word Processor” on page 8 for information on using OmniPage Limited Edition from within other applications. There are three basic steps: •...
Page 299 Scan a Page Multilingual versions offer several recognition language and user- interface language choices. Choose Language... in the Tools menu to open the Language dialog. Place a page in the loading tray of your scanner. Make sure it is aligned correctly. Choose a high-quality, laser-printed page similar to a business letter.
Page 300 Scan a Page OmniPage Limited Edition scans the page and displays it in the preview area. OmniPage Limited Edition automatically draws a single zone around the entire page area. You might want to select a new zone or resize the existing zone to omit unwanted information or graphics.
Page 301 Text Settings Text settings affect how the text will be processed. To see or change the text settings, choose Text Settings from the Settings menu. The Text Settings menu dialog appears. See the detailed information on page 20. With the Text Settings dialog, you can specify that suspicious words or characters are marked, and can select a marking character.
Page 302 Recognizing the Text To enable Auto Thresholding, click the button to the left of the brightness scroll bar (“Auto” appears to the right of the scroll bar). To disable Auto Thresholding, click the icon again (a brightness percentage or text appears to the right of the scroll bar). Click the OCR button in the toolbar or choose OCR in the File menu.
Page 303 Saving the Text After you finish scanning, the Save As dialog appears. If it does not appear, click the Save As button or choose Save as Document... in the File menu. Enter a name for your job in the File Name text box. Choose a new location for the saved file if you wish.
Page 304 Improving OCR Accuracy This section explains how to achieve the best recognition accuracy possible. See the online Help for more detailed information. OCR accuracy depends on the quality of the scanned image. You’ll have very few errors if you scan sharp, laser-printed documents. Scanning faxes, dot matrix documents, and poorly printed pages may produce unacceptable results.
Page 305 Using Online Help Procedures for using all OmniPage Limited Edition features are thoroughly explained in the online Help. You can access Help by clicking a Help button in a dialog, by choosing Help in the OmniPage Limited Edition menubar, or by clicking the Help button in the toolbar and then clicking on a toolbar button.
Page 306 Help Menu This section describes all OmniPage Limited Edition menu commands. Many menu commands have corresponding shortcut buttons in the toolbars. Online procedures are thoroughly explained for using all OmniPage Limited Edition features. You can access Help by clicking a Help button in a dialog, by choosing Help in the OmniPage Limited Edition menubar, or by clicking the Help button in the toolbar and then clicking on a toolbar button.
Page 307 Edit Menu If your scanner is not turned on or connected, or OmniPage Limited Edition does not support scanning with your scanner, an Open File dialog appears. From this dialog, you can import a previously scanned file, such as a .tif or .bmp file. Choose OCR to process the current page or pages in the job.
Page 308 View Menu The Rotate menu item lets you rotate the page in the Preview area clockwise 90, 180, or 270 degrees. The Rotate button allows you to rotate the page in 90-degree increments, clockwise using the left-mouse button or counter-clockwise using the right-mouse button. When you select Zoom in the View menu, a pull-down menu appears where you can view the page in the Preview area at various magnifications.
Page 309 Settings Menu Mark Suspicious Words When enabled (X in the box), uncertain words are marked for proofing in the word processing format of your choice when you save your document. Mark Suspicious Characters When enabled (X in the box), uncertain characters are marked for proofing in the word processing format of your choice when you save your document.
Page 310 Settings Menu Scanner settings affect how pages are scanned, and thus can affect text recognition. To change scanner settings, choose Scanner Settings from the Settings menu. Click on the Auto Threshold button (left of the Brightness slider bar) to enable automatic brightness; the word or percentage next to the brightness scroll bar will change to Auto.
Page 311 Register/Upgrade Brightness The brightness scroll bar lets you lighten and darken pages to compensate for less-than perfect originals. You must adjust the brightness setting before scanning a page. Changing this setting does not affect a page that has already been scanned. Changing the brightness has the same effect as on a photocopier.
Page 312 Overview Use this chapter for any of the following reasons: • You could not complete installation because the installation program had problems with your system configuration. • You just finished installing OmniPage Limited Edition and it does not work. • OmniPage Limited Edition was working correctly but suddenly stopped working.
Page 313 Installation Checklist Use this checklist to find and remedy the most common installation problems when using Windows 3.1 or Windows 95. • Make sure your PC starts normally (without any error messages) and can run other software. • Make sure Windows 95 or Windows 3.1 is installed and working correctly.
Page 314 If OmniPage Limited Edition has Stopped Working If OmniPage Limited Edition worked at one time, but suddenly stopped working, you may have inadvertently altered your system configuration. Review the following questions to help pinpoint the problem. If this does not help, try reinstalling OmniPage Limited Edition before calling for help.
Page 315 If OmniPage Limited Edition has Stopped Working DXWRH[HFEDW • Have the system configuration files ( FRQILJV\V ) been modified recently? Installing a new application program may have modified these files in such a way that they will no longer work with OmniPage Limited Edition.
Page 316 If OmniPage Limited Edition has Stopped Working Possible Remedies for Users of Windows NT • Did you attempt to install OmniPage Limited Edition while operating at the User group level? If you are in an organization that has a MIS (network and technical services department), ask them to install OmniPage Limited Edition at the Admin user level.
Page 317 If OmniPage Limited Edition Performance is Unacceptable There are many different areas that can affect the performance of OmniPage Limited Edition and other programs. Check the following: • If performance (or accuracy) is not acceptable, adjust the brightness setting and try again. With some scanners, depending on the quality of your original document, the wrong setting can result in very slow recognition.
Page 318 Product Support Product support is available if you need help. However, please check the table of contents in this manual to find the information you need — you may be able to save a phone call. Product support and information are available through the services listed on the separate Product Support sheet, which is included.
Page 319 Product Support Our top-of-the-line OCR package provides advanced features that make page recognition faster, easier, and more accurate. The features include: • The Language Analyst, Caere's most-accurate OCR technology, to give you a dramatic increase in accuracy and performance. • Scanning Capability for the widest range of documents: faxes, résumés, stacks of double-sided pages, and so on.

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