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Ricoh Aficio BP20N Administrator's Manual

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Administrator Guide
Aficio BP20N
For safe and correct use of this machine, please be sure to read the Safety
Information before you use it.

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Summary of Contents for Ricoh Aficio BP20N

  • Page 1 Administrator Guide Aficio BP20N For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
  • Page 2 Copyright ©2005. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation.

  • Page 3: Table Of Contents

    “Printer Groups ” page .................. 2-14 Test Print......................2-16 3 Network Installation Using Internet Services ......3-1 Introduction ..................... 3-1 Information Checklist ..................3-2 Using Web Aficio BP20N .................. 3-3 Introduction ..................... 3-3 Network Communication Setup............... 3-4 Administratior Guide Page i...
  • Page 4 Enabling Internet Services................3-5 Configuring the Network...................3-6 TCP/IP ......................3-7 SNMP ......................3-9 IPP .........................3-10 4 Administration Tools..............4-1 Introduction ......................4-1 Maintenance using Internet Services ..............4-2 Enabling Internet Services................4-2 Checking Printer Status ...................4-3 Printing Reports ....................4-4 Defining the Printer ..................4-5 Making and Changing Network Admin Password..........4-6 Upgrading Firmware ..................4-7 Page ii Administratior Guide...

  • Page 5: Basic Network Installation

    1 Basic Network Installation Introduction This chapter explains how to make the basic settings to install the Aficio BP20N on a network. The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The following information is provided: Information Checklist .

  • Page 6: Information Checklist

    Address, Subnet Mask Address , if needed. Test the Aficio BP20N to ensure it is installed fully and functioning Customer correctly. Aficio BP20N print drivers. Supplier CAUTION: Do not connect the network cable to the Aficio BP20N until instructed to do so. Page 1-2 Administratior Guide...

  • Page 7: Basic Tcp/Ip Settings

    Basic TCP/IP Settings Before the printer can be used on the network, the TCP/IP addresses need to be entered. These can be entered automatically using Dynamic Host Configuration Protocol (DHCP) or Bootstrap Protocol (BOOTP) or entered manually. To enter the addresses manually, you need to obtain the following: TCP/IP Address Gateway Address...

  • Page 8: Test Print

    Test Print To ensure the Aficio BP20N has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the Aficio BP20N as the printer for sending documents to.

  • Page 9: Print Driver Installation For Networked Printers

    2 Print Driver Installation for Networked Printers Introduction This chapter explains how to install the print drivers for networked printers. The following information is provided: Information Checklist ..... . . 2-2 Workstation Setup .

  • Page 10: Information Checklist

    Before starting the Driver installation procedures, please ensure the following items are available or have been performed: Item The printer has been installed on the network Customer Aficio BP20N print drivers are available on CD. Supplier Page 2-2 Administratior Guide...

  • Page 11: Workstation Setup

    Workstation Setup This section includes the setup procedures for the various Windows workstation environments. Locate and perform the workstation setup procedures for the workstation environment. Choose from: Windows XP (TCP/IP) (see 2-4). Windows 2000 (TCP/IP) (see 2-6). Windows NT V4.0 (TCP/IP) (see 2-8). Windows 98/Me (see 2-10).

  • Page 12: Windows Xp (Tcp/Ip)

    Windows XP (TCP/IP) NOTE: Windows XP supports printing via TCP/IP as standard when TCP/IP is installed on a Windows XP Workstation. Use the Add Printer Wizard to add the printer to the network. Select [Start], select [Printers and Faxes]. Double-click on the [Add a printer] icon to display the Add Printer Wizard. Select [Local Printer attached to this computer], uncheck the box labelled [Automatically detect and install my Plug and Play printer.]and then select [Next] to display the...
  • Page 13 Browse to the required Windows XP driver on the CDROM and select [OK]. NOTE: The driver will be found in the Printer folder on the CD in the appropriate PCL folder. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation.

  • Page 14: Windows 2000 (Tcp/Ip)

    Windows 2000 (TCP/IP) NOTE: Windows 2000 supports printing via TCP/IP as standard when TCP/IP is installed on a Windows 2000 Workstation. Use the Add Printer Wizard to add the printer to the network. Select [Start], select [Settings], and then select [Printers]. Double-click on the [Add Printer] icon to display the Add Printer Wizard.
  • Page 15 Browse to the required Windows 2000 driver on the CDROM and select [OK]. NOTE: The driver will be found in the Printer folder on the CD in the appropriate PCL folder. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation.

  • Page 16: Windows Nt V4.0 (Tcp/Ip)

    Windows NT V4.0 (TCP/IP) NOTE: Microsoft TCP/IP Printing must be installed and running on the workstation. Use the Add Printer Wizard to add the printer to the network. At the Windows NT workstation, select [Start], select [Settings], and then select [Control Panel].
  • Page 17 Select [Next], and select [Next] again and the printer driver will be loaded onto the workstation. Enter the Printer Name and select [Next]. Select [Shared] if you want to share, Otherwise, just select [Next]. A dialog box will be displayed with a message regarding the printing of a test page. Select [Finish] to accept the Yes choice.

  • Page 18: Windows 98/Me

    Windows 98/Me Refer to "Installing Software for Network Printing" on page 2-24 of User’s Guide to install and setup the printer drivers on the workstation. Once the drivers are installed, connect a driver to the printer on the network by selecting [ Multi Direct Print Type S] for the network port.

  • Page 19: Windows Xp/2000(Internet Printing Protocol)

    Windows XP/2000(Internet Printing Protocol) NOTE: Windows supports printing via IPP as standard when TCP/IP is installed on a Windows Workstation. Make sure that at least one Network Printer is installed and IPP Configuration of the printer has been completed. For details refer to “IPP” on page 3-10.

  • Page 20: Windows 98/Me/Nt V4.0 (Internet Printing Protocol)

    Windows 98/Me/NT V4.0 (Internet Printing Protocol) Make sure that at least one Network Printer is installed and IPP Configuration of the printer has been completed. For details refer to “IPP” on page 3-10. Select [Start], select [Settings], and then select [Printers]. Right-click on the installed Network Printer icon and select [Properties].

  • Page 21: Port Configuration

    Port Configuration You can invoke Configure Multi Direct Print Type S IPP port dialog from Printer Properties. Multi Direct Print Type S IPP port configuration dialog has three pages: Main Job Template Attributes Printer Groups "Main" page In this page you can specify: Port Name (it should be done when you create the port, and it can not be changed subsequently) The printer or group of printers you want to print on.

  • Page 22: Printer Groups " Page

    Property Description Hold Until This attribute specifies the named time period during which the job must become a candidate for printing. Quality This attribute specifies the print quality that the printer uses for the job. Sides This attribute specifies how print-stream pages are to be imposed upon the sides of an impression.
  • Page 23 You can move printer or group to another group using drag-and- drop operations. If you press and hold “Ctrl” key while dropping, object will be not moved but copied. To add a printer to a group, you should select this group and press [New Printer …] button. This also can be done from pop-up menu.

  • Page 24: Test Print

    Perform the following steps: Open a document on a client workstation. Select the Aficio BP20N as the printer for sending documents to. Print the document on the device and verify that it prints correctly. Ensure the print driver is installed on every workstation that will be sending jobs to the device.

  • Page 25: Network Installation Using Internet Services

    Information Checklist ..... . . 3-2 Using Web Aficio BP20N ....3-3 Network Communication Setup .

  • Page 26: Information Checklist

    • Gateway Address: • Subnet Mask: Refer to the Glossary for additional information on the Gateway Address and Subnet Mask, if needed. Test the Aficio BP20N to ensure it is installed fully and functioning Customer correctly. Web Aficio BP20N. Supplier...

  • Page 27: Using Web Aficio Bp20N

    NOTE: Microsoft Internet Explorer version 4.x or later should be used. Other browsers may work, but could produce unexpected results. Many of the selections and settings needed to install Aficio BP20N on a network can be made using Internet Services.

  • Page 28: Network Communication Setup

    Network Communication Setup Network Communication Setup requires that the Aficio BP20N is connected to the network, that the TCP/IP address settings are made(see User’s Guide "Using the Set IP(BP20N only)"on page 2.32~2.34) Make sure that these procedures have been carried out.

  • Page 29: Enabling Internet Services

    Enabling Internet Services At a client workstation on the network, launch the Internet Browser. In the URL field, enter http:// followed by the IP Address of the Aficio BP20N. Then pressed the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100...

  • Page 30: Configuring The Network

    Configuring the Network Web Aficio BP20N provides an alternative method of configuring the device settings in order to successfully complete installation on a network. Instructions are provided for configuring the device for the following network environments. Refer to the appropriate instructions for the network being used:...

  • Page 31: Tcp/Ip

    TCP/IP Use these instructions to install the device on a TCP/IP network using Web Aficio BP20N. Installation Procedure There are two stages required to install the device on a TCP/IP network using Web Aficio BP20N: Configure the Aficio BP20N This procedure explains how to use Web...
  • Page 32 Enter the [Subnet Mask]. Enter the [Gateway Address]. Check the DDNS Address and DDNS Domain details and if necessary enter the correct information required. Click the [Apply] button to implement any changes. NOTE: Click the [Reset] button to cancel any changes made and return to the previous values.

  • Page 33: Snmp

    Configure SNMP To configure SNMP, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 3-5). At the Aficio BP20N Home Page for the Aficio BP20N, select the [Network Administrator] tab. Click SNMP menu in the left frame Check if the SNMP Configuration Traps details are correct.

  • Page 34: Ipp

    To complete the installation of the device, perform these steps: Enable Web Aficio BP20N (see “Enabling Internet Services” on page 3-5). At the Web Aficio BP20N Home Page for the Aficio BP20N, select the [Network Administrator] tab. Click IPP menu in the left frame.

  • Page 35: Administration Tools

    4 Administration Tools Introduction This chapter explains how to configure or use the various administration tools found in the Aficio BP20N. The following information is provided: Maintenance using Internet Services ..4-2 Administratior Guide Page 4-1...

  • Page 36: Maintenance Using Internet Services

    Enabling Internet Services At a client workstation on the network, launch the Internet Browser. In the URL field, enter http:// followed by the IP Address of the Aficio BP20N. Then press the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100...

  • Page 37: Checking Printer Status

    Checking Printer Status Use these instructions to check the status of the Aficio BP20N, the paper trays and consumables. To check the status, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 4-2). At the Aficio BP20N Home Page for the Aficio BP20N, select the [General Information] tab.

  • Page 38: Printing Reports

    To print reports, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 4-2). At the Aficio BP20N Home Page for the Aficio BP20N, click [Maintenance]. Click Print Information menu in the left frame. Then click the appropriate [Print] link to...

  • Page 39: Defining The Printer

    To define the printer, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 4-2). At the Aficio BP20N Home Page for the Aficio BP20N, click [Network Administrator]. Enter the [Printer Name], but only if necessary. Enter the [Printer Description], if required.

  • Page 40: Making And Changing Network Admin Password

    To make admin user's password settings, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 4-2). At the Aficio BP20N Home Page for the Aficio BP20N, click [Network Administrator]. Click Password menu in the left frame. To make the Admin User Password : Check [Enable Password Protection] button Enter the [New Password] and [Confirm New Password].

  • Page 41: Upgrading Firmware

    To upgrade the firmware, perform these steps: Enable Aficio BP20N (see “Enabling Internet Services” on page 4-2). At the Aficio BP20N Home Page for the Aficio BP20N, click [Maintenance] tab. Click Upgrade Firmware menu in the left frame. Insert the CD or download the upgrade from the internet.
  • Page 42 Page 4-8 Administratior Guide...
  • Page 43 Windows 2000 (IPP) 2-12 SNMP Configuration 3-9 Windows 2000 (TCP/IP) 2-6 TCP/IP Configuration 3-7 Windows 98/me 2-10 Upgrading Firmware 4-7 Windows NT V4.0 (TCP/IP) 2-8 Using Aficio BP20N 3-3 Windows XP (IPP) 2-11 IPP Configuration 3-10 Windows XP (TCP/IP) 2-4 Administratior Guide Index-i...
  • Page 44 Index-ii Administratior Guide...
  • Page 45 G144-8651...

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