Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools (System Settings) ............4 Changing Default Settings ..................4 Exiting User Tools ......................6 Menu Protect......................6 1.
Page 6 3. Copier Features Copier Features....................85 4. Fax Features General Settings/Adjust ..................89 Reception Settings ....................91 E-mail Settings .....................92 IP-Fax Settings .....................94 Administrator Tools.....................97 Registering Fax Information ................100 Registering Fax Information ...................101 Deleting Fax Information ..................103 Forwarding ......................105 Programming an End Receiver ................106 Canceling Receiver Settings ..................107 Printing a Forwarding Mark ..................108 Parameter Setting ....................109...
Page 7 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book.....................151 Managing names in the Address Book ..............153 Sending fax by Quick Dial ..................153 Sending e-mail by Quick Dial .................154 Sending scanned files to a shared folder directly...........154 Preventing unauthorized user access to shared folders from the machine ...154 Managing users and machine usage ..............155 Registering Names ....................156 Registering Names....................156...
Page 8 Searching......................272 Searching by Name....................272 Searching from the List ..................273 Searching by Registration Number ................ 274 Searching by User Code ..................275 Searching by Fax Number ..................276 Searching by E-mail Address.................277 Searching by Destination Folder Name ..............278 8. Other User Tools Maintenance .......................279 Changing the Display Language ..............280 Inquiry .........................281 Counter .......................
Page 9: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 10: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. If you press the {User Tools/Counter} key, the User Tools Menu screen appears. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 11: Reading The Display And Using Keys
Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. If you press the {Copy} key, the initial copy screen appears. Using the initial copy screen menu as an example, this section explains how to use the machine's control panel.
Page 12: Accessing User Tools (System Settings)
Accessing User Tools (System Settings) This section is for Administrators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒...
Page 13 Select the menu using {U} or {T}, and then press the {OK} key. To change the System Settings, select [System Settings]. To change the Copier Features, select [Copier Features]. To change the Fax Features, select [Fax Features]. To change the Printer Features, select [Printer Features]. To change the Scanner Features, select [Scanner Features].
Page 14: Exiting User Tools
Exiting User Tools This section describes how to end User Tools. Press the {User Tools/Couner} key. AMA049S Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus.
Page 15: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. AME004S 10BASE-T/100BASE-TX port IEEE 1284 port (optional)
Page 16: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is on, turn it off. Loop the network interface cable and attach the ferrite core. AEW017S Make sure the main power switch of the machine is off.
Page 17: Connecting To The Usb Interface
Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Indicator (yellow) Lights up green when the machine is Lights up yellow when 100 BASE-TX connected correctly to the network. is in operation. Goes off when 10 BASE-T is in operation.
Page 18: Connecting To The Ieee 1394 Interface (Scsi Print/Ipv4 Over 1394)
Connecting the Machine Note ❒ This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer. ❒ The USB 2.0 interface board is supported by WindowsMe / 2000 / XP, Windows Server 2003, Mac OS X10.3.3 or higher.
Page 19: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Note ❒ Use the interface cable supplied with the optional IEEE 1394 interface board. ❒ Two interface ports are available for connecting the IEEE 1394 interface ca- ble. Either is suitable. ❒ If you have an interface that has with a ferrite core, connect the end that is nearest the ferrite core to the machine.
Page 20: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Note ❒ For details about installing the printer driver, see “Preparing the Ma- chine”, Printer Reference. Reference “Turning On the Power” About This Machine “Preparing the Machine”, Printer Reference Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface.
Page 21 Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see “IEEE 802.11b”.
Page 22 Connecting the Machine ❖ When using in adhoc mode / 802.11 ad hoc mode ZGDH600J If the IEEE 802.11b interface unit If it is connected properly to the is functioning, the LED lights up in network, the LED is green when in orange.
Page 23 Connecting to the Interfaces Checking the Signal When using in infrastructure mode, you can check the machine's radio wave sta- tus using the control panel. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Interface Settings] using {U} or {T}, and then press the {OK} key. Select [IEEE 802.11b] using {U} or {T}, and then press the {OK} key.
Page 24: Network Settings
Connecting the Machine Network Settings This section describes the network settings you can change with User Tool (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice the system administrator.
Page 25 Network Settings Menu User Tool Setting Requirements Interface Setting/Network Permit SSL/TLS Comm. As required Interface Setting/Network Host Name As required Interface Setting/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Effec- tive].
Page 26 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using the printer or LAN-Fax function with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Setting”. Menu User Tool Setting Requirements Interface Setting/Network Machine IPv4 Address Necessary Interface Setting/Network IPv4 Gateway Address...
Page 27: Settings Required To Use Internet Fax
Network Settings Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. Ethernet This section lists the settings required for using Internet FAX. For details about how to specify the settings, see “Interface Setting” and “File Transfer”.
Page 28 Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 29 Network Settings Menu User Tool Setting Requirements File Transfer Key Operator's E-mail Add. As required File Transfer E-mail Communication Port Necessary File Transfer E-mail Recept. Interval As required File Transfer Max. Recept. E-mail Size As required File Transfer E-mail Storage in Server As required File Transfer Fax E-mail Account...
Page 30 Connecting the Machine Menu User Tool Setting Requirements Interface Setting/Network LAN Type Necessary Interface Setting/Network Permit SNMPv3 Communictn. As required Interface Setting/Network Permit SSL/TLS Comm. As required Interface Setting/Network Host Name As required Interface Setting/IEEE 802.11b Communication Mode Necessary Interface Setting/IEEE 802.11b SSID Setting As required Interface Setting/IEEE 802.11b Channel As required...
Page 31: Settings Required To Use E-Mail Function
Network Settings Reference p.56 “Interface Settings” p.65 “File Transfer” Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. Ethernet This section lists the settings required for sending e-mail with Ethernet cable. For details about how to specify the settings, see “Interface Setting” and “File Transfer”.
Page 32 Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 33 Network Settings Note ❒ [IEEE 1394] is displayed when the IEEE 1394 interface board is installed. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Effec- tive]. ❒ When [POP before SMTP] is set to [On], also make setting for [Reception Protocol] and [POP3/IMAP4 Settings].
Page 34: Settings Required To Use Scan To Folder Function
Connecting the Machine Menu User Tool Setting Requirements File Transfer Setting Reception Protocol As required File Transfer Setting POP3/IMAP4 Settings As required File Transfer Setting Key Operator's E-mail Add. As required File Transfer Setting E-mail Communication Port As required File Transfer Setting Scanner Resend Time As required File Transfer Setting...
Page 35 Network Settings Menu User Tool Setting Requirements Interface Setting/Network Permit SNMPv3 Communictn. As required Interface Setting/Network Permit SSL/TLS Comm. As required Interface Setting/Network Host Name As required File Transfer Setting Default User Name/PW(Send) As required File Transfer Setting Scanner Resend Time As required File Transfer Setting Scanner Resend Setting...
Page 36 Connecting the Machine Reference p.56 “Interface Settings” p.65 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending file with IEEE 802.11b (wire- less LAN). For details about how to specify the settings, see “Interface Setting” and “File Transfer”.
Page 37: Settings Required To Use The Network Delivery Scanner
Network Settings Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with ether- net cable. For details about how to specify the settings, see “Interface Setting” and “File Transfer”.
Page 38 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for delivering data to network with IEEE 1394 interface cable. For details about how to specify the settings, see “Interface Setting” and “File Transfer”. Menu User Tool Setting Requirements Interface Setting/IEEE 1394 IPv4 Address Necessary...
Page 39 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Setting” and “File Transfer”. Menu User Tool Setting Requirements Interface Setting/Network Machine IPv4 Address Necessary Interface Setting/Network IPv4 Gateway Address...
Page 40: Settings Required To Use Network Twain Scanner
Connecting the Machine Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable. For details about how to specify the settings, see “Interface Setting”.
Page 41 Network Settings IEEE 1394 (IPv4 over 1394) This section lists the settings required for using network TWAIN Scanner with IEEE 1394 interface cable. For details about how to specify the settings, see “Interface Setting”. Menu User Tool Setting Requirements Interface Setting/IEEE 1394 IPv4 Address Necessary Interface Setting/IEEE 1394 DDNS Configuration As required...
Page 42 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Setting”. Menu User Tool Setting Requirements Interface Setting/Network Machine IPv4 Address Necessary Interface Setting/Network IPv4 Gateway Address As required...
Page 43: Using Utilities To Make Network Settings
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see “Using Web Image Moni- tor”, Network Guide.
Page 44 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 45 Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 46 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 47 Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 48 Connecting the Machine ❖ [IEEE 1394] → [Domain Name] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 49 Network Settings ❖ [IEEE 802.11b] → [Communication Speed] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [File Transfer] → [SMTP Server] •...
Page 50 Connecting the Machine ❖ [File Transfer] → [E-mail Recept. Interval] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 51: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor.
Page 52: Selecting The Line Type
Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using “Administrator Tools”. Note ❒ This function is not available in some regions. Reference p.89 “Fax Features”...
Page 53 Connecting the Machine to a Telephone Line and Telephone ❖ Adjusting the handset bell volume Adjust the handset ringer volume using the volume switch. ❖ Adjusting the handset receiver volume AME007S Adjust the handset receiver volume using the volume switch.
Page 54 Connecting the Machine...
Page 55: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. General Features This section describes the user tools in the General Features menu under System Settings. ❖ Prog/Change/Del User Text You can register text phrases you often use when specifying settings, such as “.com”...
Page 56 System Settings ❖ Copy Count Display (copier) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). • Up • Down ❖ Function Priority Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.
Page 57 General Features ❖ Key Repeat Set whether or not to repeat the functions of the {U}, {T}, {Lighter}, and {Darker} keys when those keys are pressed and held down. • Do not Repeat • Normal • Repeat Time: Middle • Repeat Time: Long ❖...
Page 58: Tray Paper Settings
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 59 Tray Paper Settings ❖ Tray Paper Size: Tray2-3 Select the size of the paper loaded in the paper tray 2, 3. If the paper size set for the selector in the paper tray is different to the paper size for this setting, the paper size of the selector has priority. If you load paper of a size not indicated on the paper size selector in the paper tray, set the selector to “p”.
Page 60 System Settings • Envelope • Postcard • Inkjet Postcard • Inkjet Plain Paper ❖ Paper Type: 1-Sheet Bypass Tray Sets the display so you can see what type of paper is loaded in the 1-sheet By- pass Tray. • No Display (Plain Paper) •...
Page 61 Tray Paper Settings • Duplex • On • Off • APS • On • Off ❖ Ppr Tray Priority: Copier (copier) Specify the tray to supply paper for output. • Tray 1 • Tray 2 • Tray 3 ❖ Ppr Tray Priority: fax (facsimile) Specify the tray to supply paper for output.
Page 62: Timer Settings
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. ❖ Auto Off Timer If the machine remains idle for a specified time, it automatically switches to Sleep mode to reduce power consumption. Use this setting to specify how long the machine remains idle before switching to Sleep mode.
Page 63 Timer Settings ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets. • On • Off If [Off] is selected, the machine will not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting is 60 second(s).
Page 64: Interface Settings
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network This section describes the user tools in the Network menu under Interface Set- tings. ❖ Machine IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask.
Page 65 Interface Settings ❖ IPv6 Stateless Setting Specify IPv6 Stateless Setting. • Effective • Invalid ❖ DNS Configuration Make settings for the DNS server. When you select [Specify], enter the DNS server IPv4 address as “xxx.xxx.xxx.xxx”(“x” indicates a number). • Auto-Obtain (DHCP) •...
Page 66 System Settings ❖ NCP Delivery Protocol Select the protocol for NCP delivery. • IPX Priority • TCP/IP Priority • IPX Only • TCP/IP Only If you select “IPX Only” or “TCP/IP Only”, you cannot switch the protocol even if you cannot connect with it. If “NetWare”...
Page 67 Interface Settings ❖ LAN Type When you have installed the optional IEEE 802.11b interface unit, select the method of connection. • Ethernet • IEEE 802.11b [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.
Page 68: Parallel Interface
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. •...
Page 69: Ieee 1394
Interface Settings IEEE 1394 This section describes the user tools in the IEEE 1394 menu under Interface Set- tings. [IEEE 1394] is displayed when this machine is installed with the IEEE 1394 inter- face board. ❖ IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask.
Page 70 System Settings ❖ WINS Configuration Specify the WINS server settings. If [On] is selected, specify the [Server 1-2] IPv4 address as “xxx.xxx.xxx.xxx” (“xxx” indicates a number). If DHCP is in use, specify the [Scope ID]. Enter [Scope ID] using up to 31 characters. •...
Page 71: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wire- less LAN interface board.
Page 72: Print I/F Settings
System Settings ❖ Communication Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). • Auto • 11Mbps Fixed • 5.5Mbps Fixed • 2Mbps Fixed • 1Mbps Fixed ❖ Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. •...
Page 73: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. ❖ Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server. • On • Primary Delivery Server IPv4 Address •...
Page 74 System Settings ❖ SMTP Server Specify the SMTP server name. When using DNS, enter the host name. When not using DNS, enter the SMTP server IPv4 address. • Server Name • Port No.: 25 Enter [Server Name] using up to 127 characters. Spaces cannot be entered. Enter [Port No.] between 1 and 65535 using the number keys, and then press the [OK] key.
Page 75 File Transfer ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
Page 76 System Settings ❖ Key Operator's E-mail Add. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address. When sending e-mail using the Internet fax function, the administrator's e- mail address appears as the sender's address under the following conditions: •...
Page 77 File Transfer ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. •...
Page 78 System Settings ❖ Scanner Resend Time Specifies the interval the machine waits before resending a scan file, if they cannot be sent to the delivery server or mail server. The default setting is 300 second(s). The interval time can be set from 60 to 999 seconds in one second increments, using the number keys.
Page 79: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 80 System Settings ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: •...
Page 81 Administrator Tools ❖ Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].
Page 82 System Settings ❖ Admin. Auth. Management For details about this function, consult your administrator. ❖ Program/Change Admin. For details about this function, consult your administrator. ❖ Key Counter Management Specify that functions that you want to manage with the key counter. •...
Page 83 Administrator Tools You can set “Authentication” to “High Security”, “On”, or “Off”. The re- quired setting depends on the server environment, so check the server envi- ronment and specify the setting accordingly. As for the other settings, check the server environment as required and specify the settings accordingly. To use the LDAP server, set “LDAP sever”...
Page 84: Program/Change/Delete Ldap Server
System Settings Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. To program/change the LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key.
Page 85 Administrator Tools Press {OK} after setting each item. For details about specifying the settings, see “Programming the LDAP Serv- er”. Press [Exit]. Press the {User Tools/Counter} key. Reference p.78 “Programming the LDAP Server” To delete the programmed LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 86: Programming The Ldap Server
System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. To enter an identification name Select [Name] using {U} or {T}, and then press the {OK} key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation.
Page 87 Administrator Tools To enter the search base Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the se- lected folder are search targets. Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, en- ter “dc=sales department, o=ABC”.
Page 88 System Settings To start SSL communication Select [SSL] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to “689”.
Page 89 Administrator Tools To enter the user name and password Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.
Page 90 System Settings To test the connection Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. To set search conditions Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again.
Page 91 Administrator Tools Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.
Page 92 System Settings...
Page 93: Copier Features
3. Copier Features This chapter describes user tools in the Copier Features menu. Copier Features This section describes the user tools in Copier Features. ❖ APS/ Auto R/E Priority You can select [Auto Paper Select Priority] (APS Priority) or [Auto R/E Priority] (Auto Reduce/Enlarge Priority).
Page 94 Copier Features ❖ Orientation You can select the original orientation when using the Combine/Series, or two-sided originals to 1-sided duplex function. • Do not Specify • Always Specify ❖ Max. Number of Sets The maximum copy quantity can be set between 1 and 99 using number keys. The default setting is 99 sheets.
Page 95 Copier Features • Inch version • 25% • 50% (11” × 17” → 5 ” × 8 ”) • 65% (11” × 17” → 8 ” × 11”) • 73% (11” × 15” → 8 ” × 11”) ” × 14” → 8 ”...
Page 96 Copier Features ❖ Preset R/E Priority You can set the ratio with priority when [R/E] is selected. Using the number keys, enter the ratio from “25-400” in units of 1%. The default is 71% (65%, inch version). ❖ Duplex Margin Specify left margin on the back side of copies, and top margin on the front side.
Page 97: Fax Features
4. Fax Features This chapter describes user tools in the Fax Features menu. General Settings/Adjust This section describes the user tools in the General Settings/Adjust menu under Fax Features. ❖ Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmis- sion.
Page 98 Fax Features ❖ Set User Function Key Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on. The User Function keys can be programmed with the following items: • Print Journal •...
Page 99: Reception Settings
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fax Features. ❖ Switch Reception Mode Specify the method for receiving fax messages. • Manual Reception • Auto Reception ❖ Authorized Reception Specify whether or not unwanted fax messages are to be screened out. •...
Page 100: E-Mail Settings
Fax Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Fea- tures. ❖ Internet Fax Settings You can select to display or not. When you want to send an Inter- net Fax, set On to display the icon. •...
Page 101 E-mail Settings ❖ SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. • On • Off When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server.
Page 102: Ip-Fax Settings
Fax Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Fax Fea- tures. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and gateway to sent to G3 fax if necessary.
Page 103 IP-Fax Settings ❖ H.323 Settings Set the IPv4 address and alias telephone number of the gatekeeper. To use the gatekeeper, set the parameter setting list (switch 34, bit 1) to “On”. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 104 Fax Features ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway without using the gatekeeper/SIP server. • Programming/Changing the Gateway Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 105: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools Settings menu under Fax Features. ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. You can also print the journal using the {Job Information} key.
Page 106 Fax Features ❖ Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For infor- mation about how to specify group destination, see “Registering a Names to a Group”.
Page 107 Administrator Tools ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Select Dial/Push Phone] using {U} or {T}, and then press the {OK} key.
Page 108: Registering Fax Information
Fax Features Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 109: Registering Fax Information
Registering Fax Information Registering Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 110 Fax Features Programming/Changing Fax Header Select [Fax Header] using {U} or {T}, and then press the {OK} key. Enter the fax header, and then press the {OK} key. To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again.
Page 111: Deleting Fax Information
Registering Fax Information Reference “Entering Text”, About This Machine Programming/Changing Own Fax Number Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. Enter the source fax number using the number key, and then press the {OK} key.
Page 112 Fax Features Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. Select fax information you want to delete using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop}key. The programmed information is deleted. Press the {OK} key.
Page 113: Forwarding
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a “folder” as the forwarding destination. Important ❒...
Page 114: Programming An End Receiver
Fax Features Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. How ever maximum of 100 desti- nations can be specified in a group. Select [Fax Features] using {U} or {T}, and then press the {OK} key.
Page 115: Canceling Receiver Settings
Forwarding Reference p.109 “Parameter Setting” (switch 21, bit 3) p.206 “Registering Folders” Canceling Receiver Settings Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Forwarding] using {U} or {T}, and then press the {OK} key.
Page 116: Printing A Forwarding Mark
Fax Features Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. Specify whether or not to print a Forwarding Mark in the “Parameter Setting” (switch 02, bit 0).
Page 117: Parameter Setting
Parameter Setting Parameter Setting Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
Page 118 Fax Features Switch Bit Item Receive Service Call (SC) Condition Possible Not possible (Substitute Reception during serv- (Substitute RX) (Reception Off) ice call) Substitute the reception when the • 00: Enabled machine cannot print (because all uncondition- paper trays have run out of paper, ally (Free) toner is empty, or all paper trays •...
Page 119 Parameter Setting Switch Bit Item Select the specified paper feed tray Whether you need to press [Add Not necessary Necessary Dest] after entering a Quick Di- al/Group Dial when broadcasting Receive messages by pressing the Off (The ma- On (The ma- {Start} key when originals are not chine does not chine receives...
Page 120: Changing The User Parameters
Fax Features Switch Bit Item Detect a dial tone before sending Not detect (Off) Detect (On) faxes when using the telephone line Select priority order for alternative Paper Output Electronic Out- destinations if there is no destina- Priority put Priority tion of the specified type.
Page 121 Parameter Setting Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select the switch number you want to change using the scroll keys, and then press the {OK} key. Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0.
Page 122: Printing The Parameter Settings List
Fax Features Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of im- portance or often-used items are included in the list. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 123: Home Position
Home Position Home Position Specify the type of original immediately after the power is turned on and when {Clear Modes} key is pressed. ❖ Home Position • Image Density Allows one of five image density steps to be sete as the home position. For details, see “Image Density (Contrast)”, Facsimile Reference.
Page 124 Fax Features ❖ Home Position Parameter List For details about setting parameters, see “Parameter Setting”. Do not change switches other than those listed. Switch Bit Item 3,2,1 Image density 000: Normal density 001: The lightest density 010: The darkest density 101: Lighter density 110: Darker density Resolution...
Page 125: Changing The Home Position
Home Position Changing the Home Position Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select [Home Position ] using {U} or {T}, and then press the {OK} key.
Page 126 Fax Features Press the {OK} key.
Page 127: Program Special Sender
Program Special Sender Program Special Sender By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Page 128: Authorized Reception
Fax Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. •...
Page 129: Forwarding
Program Special Sender Forwarding Print received documents, and then transfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select “On” for “Forwarding”...
Page 130: Programming/Changing Special Senders
Fax Features Programming/Changing Special Senders Program and change Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 131 Program Special Sender Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. Select items using {U} or {T}, and then press the {OK} key.
Page 132: Authorized Rx (Authorized Reception)
Fax Features Authorized RX (Authorized Reception) Specify when programming a Special Sender. Select [Authorized RX] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Forwarding Specify when programming a Special Sender.
Page 133 Program Special Sender Specify an End Receiver using the Quick Dial keys or [ ], and then press the {OK} key. Press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools].
Page 134: Memory Lock
Fax Features Memory Lock Specify when programming a Special Sender. Select [Memory Lock] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Program Memory Lock ID] under [Administrator Tools].
Page 135 Program Special Sender Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key.
Page 136: Deleting A Special Sender
Fax Features Deleting a Special Sender Use this function to delete “Initial Set Up” of a Special Sender. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 137: Printing Special Sender List
Program Special Sender Press [Yes]. To cancel deleting a special sender, press [No]. The display returns to that of step Press the {User Tools/Counter} key. Printing Special Sender List You can display programmed Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 138 Fax Features Press the {Start} key. The screen returns to step after completion of printing. To cancel printing, press the {Escape} key. The screen returns to step Press the {User Tools/Counter} key.
Page 139: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. List/Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures. These items are related to test print, including printing the Config. Page. If changes are made to the machine's environment or its print-related settings, or a new program is registered, we recommend you print the list of settings, so they can be checked.
Page 140: Printing The List/Test Page
Printer Features ❖ PDF Config./Font Page You can print the current configuration and installed PDF font list. This menu can be selected only when the optional PostScript 3 unit is in- stalled. ❖ Hex Dump You can print in the Hex Dump mode. Note ❒...
Page 141: Maintenance
Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. ❖ List/Test Print Lock • You can Lock the [List/Test Print] menu. • Off ❖ Delete All Temporary Jobs You can delete all print jobs temporarily stored in the machine. ❖...
Page 142: System
Printer Features System This section describes the user tools in the System menu under Printer Features. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs. • On • Off ❖...
Page 143 System ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing. ❖...
Page 144 Printer Features ❖ Page Size You can select the default paper size. • A3 • A4 • A5 • B4JIS • B5JIS • C5 Env • C6 Env • DL Env • 11 × 17 × 14 • 8 × 13 •...
Page 145 System ❖ Bypass Tray Priority Specify whether (Printer) Driver / Command or Machine Settings, has prior- ity for determining the paper size for the bypass tray. • Driver/Command • Machine Settings ❖ Edge to Edge Print Specify whether to print on the paper as fully as possible. •...
Page 146: Host Interface
Printer Features Host Interface This section describes the user tools in the Host Interface menu under Printer Features. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. • 128 KB •...
Page 147: Pcl Menu
PCL Menu PCL Menu This section describes the user tools in the PCL Menu under Printer Features. ❖ Orientation You can set the page orientation. • Portrait • Landscape ❖ Form Lines You can set the number of lines per page. •...
Page 148 Printer Features ❖ Symbol Set Specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math- 8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 ❖...
Page 149: Ps Menu
PS Menu PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. • Binary Data •...
Page 150: Pdf Menu
Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network.
Page 151: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. ❖ Default Scan Settings Various basic settings (resolution and scan size) can be set. You can register the scan settings in the same way as specifying them.
Page 152 Scanner Features ❖ Mixed Orig. Sizes Priority This setting determines whether the original size is to be automatically detect- ed when originals of different sizes are inserted in the ADF or ARDF. If the original size is specified when scanning, this setting is ignored. •...
Page 153 Scan Settings ❖ Dropout Color Settings Specify which color you do not want to have scanned from the original. The specified color is omitted according to the predetermined range, and then the originals are scanned. To enable the specified [Dropout Color Settings] setting, under Scanner Fea- tures, [Original Type Setting], set Type 3 (B&W) or Type 4 (B&W) to [Text].
Page 154: Destination List Settings
Scanner Features Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server. ❖ Dest. List Priority 1 Select a destination list to be displayed when the machine is in the initial state.
Page 155: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
Page 156 Scanner Features ❖ Compress. (Gray/Full Clr) Specify whether or not to compress multi-level (Gray Scale/Full Color) scan files. • On • Off If you select [On], you can specify the compression level from one to five. The image quality is better for lower compression, but the time required for file transfer increases accordingly.
Page 157 Send Settings ❖ Divide & Send E-mail Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. This function is ena- bled only when [On] is selected for [Max. E-mail Size]. •...
Page 158 Scanner Features...
Page 159: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. You can also use Web Image Monitor to register names in the Address Book.
Page 160 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Settings You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol.
Page 161: Managing Names In The Address Book
Address Book ❖ Register Group to You can put registered e-mail and folder destinations into a group for easier management. Note ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.
Page 162: Sending E-Mail By Quick Dial
Registering Addresses and Users for Facsimile/Scanner Functions Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail des- tinations simply by selecting it from destination search or selecting the Quick Dial keys when sending a document by internet fax. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Page 163: Managing Users And Machine Usage
Address Book Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Facsimile • Scanner • Printer Reference p.161 “Authentication Information”...
Page 164: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names.
Page 165 Registering Names Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automat- ically displayed. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 166: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 167: Deleting A Registered Name
Registering Names Enter the new name, and then press the {OK} key. To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. Press the {OK} key. Press the {User Tools/Counter} key.
Page 168 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Delete] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 169: Authentication Information
Authentication Information Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 170 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 171 Authentication Information Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again.
Page 172: Changing A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eightdigit user code. ❒ For registration of a name, see “Registering Names”. Reference p.156 “Registering Names” Changing a User Code This section describes how to change a user code.
Page 173 Authentication Information Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 174 Registering Addresses and Users for Facsimile/Scanner Functions Enter the new user code using the number keys, and then press the {OK} key. Select [Permit Functions on Auth.] using {U} or {T}, and then press the {OK} key. Select the function you want to change the user code for using {V}, and then press the {OK} key.
Page 175: Deleting A User Code
Authentication Information Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 176 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} to delete the user code, and then press the {OK} key. Press the {Escape} key.
Page 177: Displaying The Counter For Each User
Authentication Information Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.159 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 178: Printing The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Select [Display] using {U} or {T}, and then press the {OK} key. Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key. Counters for individual function usage under each user code appear. Press the {OK} key.
Page 179 Authentication Information Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. Select [Print] using {U} or {T}, and then press the {OK} key. Select [Per User] using {U} or {T}, and then press the {OK} key. Select the path destination procedure using {U} or {T}, and then press the {OK} key.
Page 180: Printing The Counter For All User
Registering Addresses and Users for Facsimile/Scanner Functions Select the function you want to print the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Press the {Start} key. Press the {User Tools/Counter} key. Printing the Counter for All User This section describes how to print the counter for all user.
Page 181 Authentication Information Select [Print] using {U} or {T}, and then press the {OK} key. Select [All Users] using {U} or {T}, and then press the {OK} key. Select the function you want to print the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 182: Clearing The Number Of Prints
Registering Addresses and Users for Facsimile/Scanner Functions Clearing the Number of Prints This section describes how to clear the counter. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 183 Authentication Information Select the user to clear , enter the user code and then press the {OK} If you select [Manual] in step key. , confirm the user code using {V} If you select [Display Destination List] in step and then press the {OK} key. Select the function you want to clear the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 184 Registering Addresses and Users for Facsimile/Scanner Functions Press [Yes]. Press the {User Tools/Counter} key.
Page 185: Fax Destination
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register “Name” for the fax desti- nation.
Page 186 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with “To” be- fore it at the top of the sheet.
Page 187: Fax Destination
Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 188 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter the fax number using the number keys, and then press the {OK} key. Specify optional settings such as “SUB Code”, “SEP Code”, and “Interna- tional TX mode”.
Page 189 Fax Destination Note ❒ After entering a fax number, be sure to press the {OK} key. If you press the {Escape} key without pressing the {OK} key, the entered number is not registered. ❒ When a group is registered, you can also add this fax destination to the group.
Page 190 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 191 Fax Destination Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For the change of name or key display name, see “Changing a Name”. Reference p.184 “To changing a fax destination” p.184 “To program the SUB Code” p.185 “To program the SEP Code”...
Page 192 Registering Addresses and Users for Facsimile/Scanner Functions Select [Register as] using {U} or {T}, and then press the {OK} key. Select [Sender Only] using {U} or {T}, and then press the {OK} key. Press [End]. Reference p.161 “Registering a User Code” To changing a fax destination Enter the new fax number using the number keys, and then press the {OK} key.
Page 193 Fax Destination Enter the SUB Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key. Press [Exit]. To program the SEP Code Press [Option]. Select [SEP Code] using {U} or {T}, and then press the {OK} key. Enter the SEP Code using the number keys and then press the {OK} key.
Page 194 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password using the number keys and then press the {OK} key. Press [Exit]. To set the International TX Mode Press [Option]. Select [International TX Mode] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 195 Fax Destination To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Option]. Select [Label Insertion] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 196 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered Fax Destination Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.
Page 197 Fax Destination Press the {OK} key. Press [Dest.]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the fax number, then press the {OK} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key.
Page 198: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Reference p.159 “Deleting a Registered Name” IP-fax Destination This section describes how to register a IP-Fax destination. Reference For details about sending an IP-Fax, see “Sending by IP-Fax”, Facsimile Ref- erence. Registering an IP-Fax Destination Important ❒...
Page 199 Fax Destination Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, or folder destination.
Page 200 Registering Addresses and Users for Facsimile/Scanner Functions Enter the IP-fax destination and then press the {OK} key. Press [Option] to select the items to be set. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For registration of a name, see “Registering Names”. Reference p.156 “Registering Names”...
Page 201 Fax Destination Changing a Registered IP-Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 202 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter again the item to be changed. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 203 Fax Destination Changing a Registered IP-Fax Destination Press [IP]. Select the new protocol using {U} or {T}, and then press the {OK} key. Enter the new IP-fax destination and then press the {OK} key. Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered.
Page 204 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 205 Fax Destination Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press [IP] and then press the {OK} key. Press the {Clear/Stop} key to delete the IP-fax destination, then press the {OK} key twice. Press [End]. Press the {OK} key.
Page 206: E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register “User (Destination) Name”...
Page 207 E-mail Destination Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 208 Registering Addresses and Users for Facsimile/Scanner Functions Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key.
Page 209: Changing A Registered E-Mail Destination
E-mail Destination Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see “Registering a Name to Group”. Note ❒ Up to 128 alphanumerical characters are usable for the mail address. ❒...
Page 210 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 211 E-mail Destination Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. Select [Send] or [Do not send] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key. Press [End].
Page 212: Deleting A Registered E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered E-mail Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 213 E-mail Destination Press the {OK} key. Press [Dest.]. Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the mail address, then press the {OK}key. Press [End]. Press the {User Tools/Counter} key. Note ❒...
Page 214: Registering Folders
Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
Page 215 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 216 Registering Addresses and Users for Facsimile/Scanner Functions Press [Dest.]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 217 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key.
Page 218 Registering Addresses and Users for Facsimile/Scanner Functions Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Page 219 Registering Folders Note ❒ For registration of a name, see “Registering Names”. ❒ You can enter up to 128 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒ If the connection test fails, check the settings, and then try again. ❒...
Page 220 Registering Addresses and Users for Facsimile/Scanner Functions To locate the folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. Select a client computer using the scroll keys, and then press the {OK} key.
Page 221 Registering Folders If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication.
Page 222 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 223 Registering Folders Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key. When specifying a folder, enter the path directly or select it by referencing the network.
Page 224 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For the change of name or key display name, see “Changing a Registered Name”. Reference p.211 “To locate the folder manually” p.212 “To locate the folder using Browse Network” p.158 “Changing a Registered Name”...
Page 225 Registering Folders Deleting a registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 226 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press [End].
Page 227: Using Ftp To Connect
Registering Folders Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.159 “Deleting a Registered Name” Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Con- nect”.
Page 228 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 229 Registering Folders Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 230 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key.
Page 231 Registering Folders If you want to change the port number, enter the new port number, and then press the {OK}key. Otherwise, just press the {OK} key. If you want to change the path, enter the new path, and then press the {OK}key.
Page 232 Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ For registration of a name, see “Registering Names”. ❒ You can enter up to 128 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 233 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Select [FTP] using {U} or {T}, and then press the {OK} key. To change the server name, enter the new server name, and then press the {OK} key. Otherwise, just press the {OK} key. To change the port number, enter the new port number, and then press the {OK} key.
Page 235 Registering Folders When you have finished making changes, press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For the change of name or key display name, see “Changing a Registered Name”. Reference p.158 “Changing a Registered Name” “Entering Text”, About This Machine To change the protocol Press [SMB] or [NCP].
Page 236 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 237 Registering Folders Press [Dest.]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press the {Escape} key twice. Press [End].
Page 238: Using Ncp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.159 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Con- nect”.
Page 239 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 240 Registering Addresses and Users for Facsimile/Scanner Functions Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 241 Registering Folders Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key. Select the connection type using {U} or {T}, and then press the {OK} key.
Page 242 Registering Addresses and Users for Facsimile/Scanner Functions Select how to specify the path using {U} or {T}, and then press the {OK} key. Specify the folder. Press [Com.Test] to confirm whether or not the paths have been correctly set. Press [End]. Press the {OK} key.
Page 243 Registering Folders ❒ To specify a folder, you can either enter the path manually or locate the folder by browsing the network. ❒ When [Do not Specify] is selected, the NCP User Name and NCP Password that you have specified in Default User Name / Password (Send) of File Transfer settings applies.
Page 244 Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ If you set “Connection Type” to [NDS], and if the NDS tree name is “tree”, the name of the context including the volume is “context”, the volume name is “volume” and the folder name is “folder”, then the path will be “\\tree\volume.
Page 245 Registering Folders Changing a registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 246 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key. Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS].
Page 247 Registering Folders Specify the folder. Press [Con.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see “Changing a Registered Name”.
Page 248 Registering Addresses and Users for Facsimile/Scanner Functions Reference p.158 “Changing a Registered Name” To change the protocol Press [SMB] or [FTP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous proto- col. Reference p.206 “To Register an SMB folder”...
Page 249 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 250 Registering Addresses and Users for Facsimile/Scanner Functions Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.159 “Deleting a Registered Name”...
Page 251: Registering Names To A Group
Registering Names to a Group Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be reg- istered beforehand.
Page 252 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 253: Registering Names To A Group
Registering Names to a Group Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 254 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key.
Page 255: Adding A Group To Another Group
Registering Names to a Group Adding a Group to Another Group You can add a group to another group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 256 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key.
Page 257: Displaying Names Registered In Groups
Registering Names to a Group Press the {OK} key. Press the {User Tools/Counter} key. Displaying Names Registered in Groups You can check the names or groups registered in each group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 258 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to display using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 259: Removing A Name From A Group
Registering Names to a Group Removing a Name from a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 260 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Dest.]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name from which you want to delete using {V}, and then press the {OK} key.
Page 261: Deleting A Group Within Another Group
Registering Names to a Group Deleting a Group within Another Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 262 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group you want to delete using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 263: Changing A Group Name
Registering Names to a Group Changing a Group Name Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 264 Registering Addresses and Users for Facsimile/Scanner Functions Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. To change the registration number, press [Regist.]. Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 265: Deleting A Group
Registering Names to a Group Deleting a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 266 Registering Addresses and Users for Facsimile/Scanner Functions Press [Yes]. Press the {User Tools/Counter} key.
Page 267: Registering A Protection Code
Registering a Protection Code Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 268 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 269 Registering a Protection Code Select [Destination Only ], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. Select [Dest.Protect Code] using {U} or {T}, and then press the {OK} key. Enter a protection code using the number keys, and then press the {OK} key.
Page 270: Registering A Protection Code To A Group User
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ Specify a protection code of up to eight digits. You can also specify “Pro- tection” without specifying a protection code. Registering a Protection Code to a Group User Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 271 Registering a Protection Code Press [Details]. Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. Select [Folder Protect] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Select [Destination Protect] using {U} or {T}, and then press the {OK} key.
Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit] twice. Press the {OK} key. Press the {User Tools/Counter}. Note ❒ Specify a protection code of up to eight digits. You can also specify “Pro- tection” without specifying a protection code.
Page 273: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 274 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 275 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press the [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice.
Page 276: Ldap Authentication
Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 al- phanumeric characters.
Page 277 Registering SMTP and LDAP Authentication Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 278 Registering Addresses and Users for Facsimile/Scanner Functions Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [LDAP Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 279 Registering SMTP and LDAP Authentication Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter}} key. Note ❒ To register the name, see Registering Names”. ❒...
Page 280: Searching
Registering Addresses and Users for Facsimile/Scanner Functions Searching You can search for the user information stored in [Address Book Management] un- der [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, user code, fax number, e-mail ad- dress, or destination folder name.
Page 281: Searching From The List
Searching Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference “Entering Text”, About This Machine Searching from the List Search the address book by displaying a list of registered user names and desti- nations.
Page 282: Searching By Registration Number
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Registration Number Search the address book using the registration number of a user or destination. Press [Search]. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key.
Page 283: Searching By User Code
Searching Searching by User Code Search the address book using registered user codes. Press [Search]. Select [Search by User Code] using {U} or {T}, and then press the {OK} key. Enter the user code you want to search for using the number keys, and then press the {OK} key.
Page 284: Searching By Fax Number
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Fax Number Search the address book using registered fax numbers. Press [Search]. Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. Enter the fax number you want to search for using the number keys, and then press the {OK} key.
Page 285: Searching By E-Mail Address
Searching Searching by E-mail Address Search the address book using registered e-mail addresses. Press [Search]. Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. Enter the e-mail address you want to search for, and then press the {OK} key.
Page 286: Searching By Destination Folder Name
Registering Addresses and Users for Facsimile/Scanner Functions Searching by Destination Folder Name You can search for a destination folder name registered in the address book. Press [Search]. Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. Enter the destination folder name, and then press the {OK} key.
Page 287: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. Maintenance The following [Maintenance] functions allow you to correct color drift and gradi- ent. ❖ Nozzle Check Pattern Prints test patterns to check whether or not the nozzles are clogged.
Page 288: Changing The Display Language
Other User Tools Changing the Display Language Following describes [Language] provided for the machine. You can change the language used on the display. English is set as default. Select [Language] using {U} or {T}, and then press the {OK} key. Select the language using {U} or {T}, and then press the {OK} key.
Page 289: Inquiry
Inquiry Inquiry Following describes [Inquiry] provided for the machine. The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as print cartridge. Be sure to contact your service engineer to verify the following: ❖...
Page 290 Other User Tools Press the {Start} key. Inquiry information prints out.
Page 291: Counter
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key. A counter list prints out.
Page 292 Other User Tools...
Page 293: Appendix
9. Appendix Specifications for the Main unit Following describes the specification of the main unit. ❖ Configuration: Desktop ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: GelSprinter ❖ Resolution: 600 dpi ❖ Exposure glass: Stationary original exposure type ❖...
Page 294 Appendix ❖ First copy time: ” × 11”K 100%, feeding from Tray 1) • Color: 24 seconds or less (A4K, 8 ” × 11”K 100%, feeding from Tray 1) • B&W: 9.7 seconds or less (A4K, 8 ❖ Copying speed: •...
Page 295 Specifications for the Main unit ❖ Power consumption: Main unit only Complete system Stand-by about 36 W about 46 W During printing about 75 W about 130 W Maximum less than 110 W less than 250 W The Complete system consists of the main unit, ARDF, Fax Unit, USB Host Interface Unit, IEEE 1284 Interface Board, Function Upgrade Option, Copy Data Security Unit, Duplex Unit, and Lower Paper Trays.
Page 296: Specifications For Options
Appendix Specifications for Options Following describes the options to be externally installed to the machine body. Specification values represent the values when the copy function is used.Speci- fication values may vary depending on the function used. Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder (ADF) ❖...
Page 297: Auto Document Feeder Capable Of Scanning Both Sides Of A Sheet (Ardf)
Specifications for Options Auto Document Feeder capable of scanning both sides of a sheet (ARDF) ❖ Original size: • A3L - A5KL • 11” × 17”L - 5 ” × 8 ”KL ❖ Original weight: • One-sided originals: 40 - 128 g/m (10 - 34 lb) •...
Page 298: Lower Paper Tray (1-Tray Type)
Appendix Lower Paper Tray (1-tray type) ❖ Paper weight: 60 - 105 g/m (16 - 28 lb.) ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11” × 17”L, 8 ” × 14”L, ” × 13”L, 8 ” × 11”KL, 8 ”...
Page 299: Function Upgrade Option
Specifications for Options Function Upgrade Option You can increase the machine's functionality by installing this option.
Page 300: Information About Installed Software
Appendix Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 301: Netbsd
Information about Installed Software NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 302 Appendix 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.
Page 303: Sablotron
Information about Installed Software Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer.
Page 304: Sasl
Appendix SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 305: Md4
Information about Installed Software Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.
Page 306: Samba(Ver 3.0.4)
Appendix Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 307: Open Ssl
Information about Installed Software Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 308 Appendix This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 309: Open Ssh
Information about Installed Software THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
Page 310 Appendix - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
Page 311 Information about Installed Software IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 312 Appendix 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 313 Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 314: Open Ldap
Appendix THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE- MENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 315 Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 316: Index
INDEX Access Address Book Adjustment Administrator Fax Destination Appendix Fax Number Authentication F-code Authentication of User Code F-code (SEP) Authorized F-code (SUB) Authorized RX File Transfer Auth. Protect File Transmission Folder Forwading Forwarding Change General Settings Check connection Group Clear Configuration Connect Connecting to the Ethernet Interface...
Page 317 Label Insertion Reception Language LDAP LDAP Authentication LDAP Server Scan List Scanner List Print Scanning List Test Print SCSI print Lower Paper Trays (2-tray type) Searching Address Book Send Sender Machine body Senders Machine body specification Mail Setting Mail Destination Setting method Maintenance Setup...
Page 318 Wireless LAN Wireless Signal Status B229-7807...
Page 320 Type for SGC 1506/GS 106/LD215c/Aficio 615C EN USA B229-7807...

This manual is also suitable for:

Gs 106Ld215cAficio 615cGs 106 Ld215c Aficio 615c

Ricoh SGC 1506 Operating Instructions Manual

Manuals for this Machine

How to Read this Manual

Display Panel

Accessing User Tools (System Settings)

1 Connecting the Machine

Connecting to the Interfaces

Network Settings

Connecting the Machine to a Telephone Line and Telephone

2 System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

3 Copier Features

4 Fax Features

General Settings/Adjust

Reception Settings

E-Mail Settings

IP-Fax Settings

Administrator Tools

Registering Fax Information

Forwarding

Parameter Setting

Home Position

Program Special Sender

5 Printer Features

List/Test Print

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

6 Scanner Features

Scan Settings

Destination List Settings

Send Settings

7 Registering Addresses and Users for Facsimile/Scanner Functions

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

Searching

8 Other User Tools

Maintenance

Changing the Display Language

Inquiry

Counter

9 Appendix

Specifications for the Main Unit

Specifications for Options

Information about Installed Software

Index

Quick Links

Operating Instructions

Related Manuals for Ricoh SGC 1506

Summary of Contents for Ricoh SGC 1506