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Ricoh Type 2075 Operating Instructions Manual

Printer/scanner unit scanner reference
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Download this manual See also: Service Manual, Operating Instructions Manual
Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read
the Safety Information in the "General Settings Guide" before using the machine.
Printer/Scanner Unit
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix
Type 2075

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Type 2075

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 2075 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this product and keep it handy for future reference.
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Two kinds of size notation are employed in this manual.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating envi- ronment for DeskTopBinder Lite in detail.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 1 1. Getting Started Control Panel......................3 Network Scanner....................5 E-mail ......................... 5 Scan to Folder......................6 Store........................... 7 Network Delivery Scanner..................
  • Page 6 4. Storing Files Storing Files ......................41 Storage Procedure ....................42 Displaying the List of Stored Files ..............45 Viewing the List ......................46 Searching for Files ....................47 Sending Stored Files by E-mail or Scan to Folder, or Delivering ......48 Checking Stored Files from a Client Computer............49 Managing Stored Files..................
  • Page 7 When a Message Is Displayed ................85 When an Error Message Appears on the Control Panel ..........85 When an Error Message Appears on the Client Computer........91 9. Initial Scanner Setup Scanner Features....................95 Adjusting Scanner Features ................97 Settings......................... 98 Scan Settings ......................98 Destination List Settings..................

  • Page 9: How To Read This Manual

    Keys on the computer's keyboard. Names of Major Options Major options of this machine are referred to as follows in this manual: • Printer/Scanner Unit Type 2075 → printer/scanner option The following software products are referred to using a general name: → DeskTopBinder •...

  • Page 11: Getting Started

    1. Getting Started Control Panel This illustration shows the control panel when options are installed. AFD003S { { { { Use Tools/Counter} } } } key { { { { Clear Modes} } } } key Use to change default or operation pa- Press to clear the current settings.
  • Page 12 Getting Started Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide. Note ❒ This key is inactive while scanning or setting scanner defaults.

  • Page 13: Network Scanner

    Network Scanner Network Scanner By installing the printer/scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

  • Page 14: Scan To Folder

    Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. Reference p.29 “Sending Scan Files by Scan to Folder” ZZZ602S This machine Client computer A scan file can be sent to the FTP server A scan file that is sent from the machine folders using FTP or to the shared Win- is received in shared Windows folders.

  • Page 15: Store

    Network Scanner Store A scan file is stored on the hard disk of the machine and can be viewed, copied, deleted, or retrieved using DeskTopBinder from a client computer via a net- work. A file can be searched for using the user name or the file name. Also, oth- ers can be kept from viewing a file by setting a password for the file.

  • Page 16: Network Delivery Scanner

    Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.55 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.

  • Page 17: Network Twain Scanner

    Network Scanner Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE 802.11b (wireless LAN).

  • Page 18: Installing Software

    Getting Started Installing Software ❒ If [Cancel] is selected during instal- This section describes how to install the software supplied on the “Scan- lation, the installation will be ner Driver and Document Manage- stopped and all the remaining soft- ment Utility” CD-ROM. ware will not be installed.

  • Page 19: Desktopbinder

    Installing Software Reference Note ❒ Use Auto Run for installation. If the installer does not start au- tomatically, see p.10 “Quick In- ❒ To use the network delivery scan- stall”. ner function, you need to install B B B B the ScanRouter delivery software Click [TWAIN Driver].

  • Page 20: User Authentication

    Getting Started User Authentication When user authentication (User Code Login (Using the Control Authentication, Basic Authentication, Windows Authentication, or LDAP Panel) Authentication) is set, the authentica- tion screen is displayed. Unless a val- Follow the procedure below to log in id user name and password are when Basic Authentication, Windows entered, operations are not possible...

  • Page 21: Log Off (Using The Control Panel)

    User Authentication Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools / Counter} } } } . B B B B Press [Logout].

  • Page 22: Programming E-Mail Addresses And Folders

    Getting Started Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Address Book Manage- ment in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒...

  • Page 23: Sending Scan Files By E-Mail

    2. Sending Scan Files by E- mail Scan file can be sent from this machine to a specified destinations using the e- mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 24: E-Mail Screen

    Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 25: Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Sending Scan Files by E-mail E E E E Make the scan settings. Procedure for Sending E-mail Reference A scan file is sent after scan settings There are two ways to specify and destinations are specified. scan settings, as described below: A A A A Press the { { { { Scanner} } } } key.
  • Page 26 Sending Scan Files by E-mail B To select more destinations, re- Note peat steps A A A A . ❒ Destinations in the destination list and registration numbers Note must be registered in advance ❒ To deselect a destination, press in [System Settings].
  • Page 27 Sending Scan Files by E-mail Note Manual entry of an e-mail ❒ To deselect a destination, address press [U U U U Prev.] or [T T T T Next] to A Press [Manual Input]. display the destination in the destination field, and then The soft keyboard appears.
  • Page 28 Sending Scan Files by E-mail ❒ It is necessary to differentiate ❒ Make sure that the LDAP between uppercase and low- server you want to search is ercase letters. selected and highlighted. If a server is not selected, the D Press [OK]. search is not performed and E Select a destination.
  • Page 29 Sending Scan Files by E-mail ❒ When the search condition • [Include One of Words]: The [Name] is used for searching, names which contain an whether the first name or sir- entered character or char- name is searched for de- acters are targeted.
  • Page 30 Sending Scan Files by E-mail C Select the file type of the file. Note ❒ An e-mail address found in a search can be registered in the list. Press [ProgDest], and a screen for entering the e- mail address appears. For more information, see Gener- al Settings Guide.
  • Page 31 Sending Scan Files by E-mail ❒ Depending on the security set- Using a registration number to tings, [Attach Sender's Name] may specify a sender name be selected as the user name when logging in. A Press [Attach Sender's Name]. Selecting a sender from the list A Press [Attach Sender's Name].
  • Page 32 Sending Scan Files by E-mail ❒ It is necessary to differentiate Searching for a sender between uppercase and low- ercase letters. A Press [Attach Sender's Name]. E Press [OK]. F Select the sender. B Press [ Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender.
  • Page 33 Sending Scan Files by E-mail F Press [OK]. Note ❒ To specify a subject, you can se- lect it from the list, enter it di- rectly, or combine selecting and entering it. ❒ For details about the maximum number of characters that can be entered, see p.114 “E-mail”.

  • Page 34: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail C Select a message. ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the display panel. ❒ When placing multiple origi- nals one-by-one, place the next original.
  • Page 35 Sending Scan Files by E-mail H H H H Reference Specify file information if neces- sary. p.73 “Making the Settings Relat- ed to the Orientation of the Reference Original and Scanned Sides” For details about specifying file C C C C Make the scan settings.

  • Page 36: Checking The E-Mail Results

    Sending Scan Files by E-mail Checking the E-mail Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.103 “Print & Delete Scanner Journal”.

  • Page 37: Sending Scan Files By Scan To Folder

    3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 38: Scan To Folder Screen

    Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
  • Page 39 Preparation for Sending by Scan to Folder Note ❒ When the entire list does not fit on one screen, press [U U U U ] or [T T T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol (...

  • Page 40: Sending Scan Files By Scan To Folder

    Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder E E E E Make the scan settings. Procedure for Sending by Scan to Folder Reference There are two ways to specify A scan file is sent after scan settings scan settings, as described be- and destinations are specified.
  • Page 41 Sending Scan Files by Scan to Folder ❒ If a protection code has been • Enter the path for the folder of a client computer on the same set for the shared folder, a network directly. screen for entering the pro- tection code appears.
  • Page 42 Sending Scan Files by Scan to Folder F If entering a user name to log Note on is required, press [Manual In- ❒ To deselect a destination, put] on the right side of the user press [U U U U Prev.] or [T T T T Next] to name field.
  • Page 43 Sending Scan Files by Scan to Folder M Check the connection test re- C Press [Manual Input] on the right sult, and then press [Exit]. side of the server name field. N Press [OK]. O To enter more destinations, re- peat steps A A A A to N N N N .
  • Page 44 Sending Scan Files by Scan to Folder Reference Note ❒ To deselect a destination, For details about the maxi- press [U U U U Prev.] or [T T T T Next] to mum number of characters that can be entered, see p.115 display the destination in the “Scan to Folder”.
  • Page 45 Sending Scan Files by Scan to Folder ❒ If authentication is required Note for the selected folder, a log- ❒ Computer and shared folder on screen appears. Enter the names consisting of more user name and password. than 12 characters cannot be F Press [OK].
  • Page 46 Sending Scan Files by Scan to Folder ❒ It is also possible to perform B Press [File Name]. a combined search using The soft keyboard appears. [Search by Dest. Name] and C Enter a file name. [Search by Folder Name]. D Press [OK].

  • Page 47: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan Files by Scan to Folder Note Simultaneous Storage and ❒ There are two ways to specify Sending by Scan to Folder scan settings, as described be- low: You can use the Scan to Folder func- • Configure each setting for tion and the storage function togeth- scanning.

  • Page 48: Checking The Scan To Folder Results

    Sending Scan Files by Scan to Folder Checking the Scan to Folder Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.103 “Print & Delete Scanner Journal”.

  • Page 49: Storing Files

    4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒...

  • Page 50: Storage Procedure

    Storing Files Reference Storage Procedure There are two ways to specify scan settings, as described be- You can scan and store files. low: A A A A Press the { { { { Scanner} } } } key. • Configure each setting for scanning.
  • Page 51 Storing Files G G G G The File Information screen ap- Specify file information. pears. Specify a user name, file name, and password for the file. Reference For details about specifying file information, see p.43 “Specify- ing file information”. H H H H Press the { { { { Start} } } } key.
  • Page 52 Storing Files Important Specifying a file name ❒ Do not forget the password. Scan files are automatically named If you forget it, consult the SCAN0001, SCAN0002, etc. If nec- system administrator of the essary, you can change the file machine. name.

  • Page 53: Displaying The List Of Stored Files

    Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file infor- mation. To show the list of stored files, perform the following steps: Note ❒...

  • Page 54: Viewing The List

    Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 55: Searching For Files

    Displaying the List of Stored Files List of stored files Searching for Files Displays the list of stored files. Note You can search for files from the ❒ The files that are stored by func- stored files using the user name or file tions other than the scanner can be name.

  • Page 56: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering

    Storing Files Searching by file name Sending Stored Files by E-mail or Scan to Folder, or A A A A On the screen with the list of Delivering stored files, press [Search by File Name]. Files stored can be sent by e-mail or The soft keyboard appears.

  • Page 57: Checking Stored Files From A Client Computer

    Displaying the List of Stored Files C C C C ❒ The illustration used in the follow- To select multiple files, repeat ing explanation is an example. The B B B B step items that actually appear on the screen may differ, depending on the model in use and the environ- ment.
  • Page 58 Storing Files Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Moni- tor. Note ❒ When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client com- puter, Top Page of Web Image Monitor is displayed.

  • Page 59: Managing Stored Files

    Managing Stored Files Managing Stored Files ❒ When you select a password Deleting Files protected file, the Password en- try screen appears. Enter the You can delete files that are no longer correct password, and then needed. press [OK]. When multiple files are selected, the password entry Limitation screen appears each time a pass-...
  • Page 60 Storing Files B B B B Note Press [Manage / Delete File]. ❒ The user names shown here C C C C Select the file for which you want are names that were regis- to change the file information. tered on the [Administrator Tools] tab in [System Settings].
  • Page 61 Managing Stored Files E E E E Make sure that the file informa- Changing the password tion was changed as necessary, A Press [Change Password]. and press [Exit]. B Enter a new four to eight digit number as the password using the number keys.
  • Page 62 Storing Files...

  • Page 63: Delivering Scan Files

    5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.

  • Page 64: Preparation For Delivering

    Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described be- low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required.

  • Page 65: Network Delivery Scanner Screen

    Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .

  • Page 66: Delivering Scan Files

    Delivering Scan Files Delivering Scan Files Reference Delivery Procedure p.73 “Making the Settings Relat- ed to the Orientation of the A scan file is delivered after scan set- Original and Scanned Sides” tings and destinations are specified. If E E E E necessary, you can select a sender and Make the scan settings.
  • Page 67 Delivering Scan Files ❒ To deselect a destination, press • Specify its registration number. the destination once more, or • Search for it. press [U U U U Prev.] or [T T T T Next] to • Enter the e-mail address direct- display the destination in the destination field, and then press the { { { { Clear/Stop} } } } key.
  • Page 68 Delivering Scan Files F Select a destination. Searching for a destination A Press [ G Press [Exit]. B Press [Search Address Book]. Manual entry of a destination A Press [Manual Input]. C Press [Search by Dest. Name]. Note The soft keyboard appears. ❒...
  • Page 69 Delivering Scan Files Note Selecting a sender from the list ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to A Press [Attach Sender's Name]. display the destination in the destination field, and then press the { { { { Clear/Stop} } } } key.
  • Page 70 Delivering Scan Files Example: To enter 00006 Note Press the { { { { 6} } } } key, and then ❒ Enter the first character or press the { { { { #} } } } key. c h ara c t e r s o f t he s e nd e r name.

  • Page 71: Simultaneous Storage And Delivery

    Delivering Scan Files ❒ When a subject has been speci- Simultaneous Storage and fied, this information is added to the scan file. Delivery ❒ The subjects that can be selected You can use the network delivery from the list must be registered scanner function and the storage in [System Settings] in advance.
  • Page 72 Delivering Scan Files E E E E Specify the sender and a subject if necessary. F F F F Press [Store File]. G G G G Make sure that [Send & Store] is se- lected. H H H H Make settings for file informa- tion if necessary.

  • Page 73: Checking The Status Of Delivery

    Checking the Status of Delivery Checking the Status of Delivery B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.103 “Print & Delete Scanner Journal”.
  • Page 74 Delivering Scan Files...

  • Page 75: Using The Network Twain Scanner Function

    6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described be- low is required.

  • Page 76: Scanning Originals

    Using the Network TWAIN Scanner Function Scanning Originals C C C C This section explains how to scan Make the scan settings. originals using the network TWAIN A On the [File] menu, point to scanner function. [Add Document], and then click Note [Scan].
  • Page 77 Scanning Originals D D D D Click [Scan] in the scanner proper- ties dialog box. When there are additional origi- nals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security set- tings, a dialog box requesting your user name and password may appear when you press...
  • Page 78 Using the Network TWAIN Scanner Function...

  • Page 79: Specifying Scan Settings

    7. Configuring/Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A A A A •...
  • Page 80 Configuring/Registering Scan Settings C C C C ❖ ❖ ❖ ❖ Scan Size Press [OK]. Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the origi- nal size.

  • Page 81: Making The Settings Related To The Orientation Of The Original And Scanned Sides

    Making the Settings Related to the Orientation of the Original and Scanned Sides Making the Settings Related to the Orientation of the Original and Scanned Sides B When scanning two-sided orig- To correctly display the top/bottom orientation of a scanned original on a inals, press [2 Sided Orig.] to se- client computer, original orientation lect [2 Sided Orig.: T to T] or [2...
  • Page 82 Configuring/Registering Scan Settings B B B B Make settings for original orien- Mixed size selection tation,Batch/SADF, mixed origi- A When originals of different nal sizes, and divide by pressing [Original Feed Type]. sizes are placed, select [Mixed Sizes]. Note ❒ Originals of different sizes are scanned differently, de- pending on the settings and the positions of the originals.

  • Page 83: For A Network Twain Scanner

    Making the Settings Related to the Orientation of the Original and Scanned Sides C C C C Press [OK]. Note ❒ The current settings are displayed. For a Network TWAIN Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver.

  • Page 84: Scanning Originals In Several Times

    Configuring/Registering Scan Settings Scanning Originals in Several Times B B B B Originals can be divided and scanned Make settings for scanning area to form a single file using either the and original orientation. exposure glass or the ADF. When originals are divided and scanned, the machine can wait two different ways for additional origi- nals.

  • Page 85: When A Time Limit Is Not Specified For Additional Originals

    Scanning Originals in Several Times C When there are additional orig- Note inals, place them within the ❒ The selected destination ap- specified time. pears while scanning the The machine starts scanning au- originals. tomatically. B When there are additional orig- inals, place them within the Note specified time, and them press...
  • Page 86 Configuring/Registering Scan Settings F F F F Reference When there are additional origi- nals to scan, place them and press p.73 “Making the Settings Relat- the { { { { Start} } } } key. ed to the Orientation of the Original and Scanned Sides”...

  • Page 87: Programs

    Programs Programs C C C C You can register frequently used set- m Register]. Press [m tings in the machine memory and re- call them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒...

  • Page 88: Recalling A Program

    Configuring/Registering Scan Settings G G G G Press the number of the program Recalling a Program for which you changed settings or the number of a different pro- A A A A Make sure the { { { { Scanner} } } } key is se- gram in which you want to regis- lected, and then press the { { { { Pro- ter the changed settings.

  • Page 89: Changing The Program Name

    Programs Changing the Program Name A A A A Make sure the { { { { Scanner} } } } key is se- lected, and then press the { { { { Pro- gram} } } } key. B B B B Press [Change Name].
  • Page 90 Configuring/Registering Scan Settings...

  • Page 91: Troubleshooting

    8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 92: When Stored Files Cannot Be Accessed

    Troubleshooting When Stored Files Cannot Be Accessed Problems Causes and solutions The stored file is locked The file, which is password protected, is locked because the pass- and is not accessible. word was incorrectly entered ten times. Consult the network ad- ministrator.

  • Page 93: When A Message Is Displayed

    When a Message Is Displayed When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis- played), and contact your service representative.
  • Page 94 Troubleshooting Message Causes and solutions For details about the maximum Cannot send scanned data. Exceeded number of files that can be stored, max. number of files. Unable to cap- see p.116 “Store”. Reduce the ture files. number of stored files for transmis- sion or delete unnecessary stored files.
  • Page 95 When a Message Is Displayed Message Causes and solutions For details about the maximum Exceeded max. file capacity. Delete number of files that can be stored, the unnecessary stored files. see p.116 “Store”. Reduce the number of stored files for transmis- sion or delete unnecessary stored files.
  • Page 96 Troubleshooting Message Causes and solutions A network error has occurred and Exceeded time limit for LDAP server connection has failed. Try the opera- search. Check the server status. tion once more. If the message is still shown, the network may be crowd- ed.
  • Page 97 When a Message Is Displayed Message Causes and solutions You cannot change the name of a file Selected file is currently in use. whose status is “Waiting...” or that is Cannot change file name. being edited with DeskTopBinder. Change the file name after canceling delivery or completing editing.
  • Page 98 Troubleshooting Message Causes and solutions While a file was being sent, a net- Sending the data has failed. To con- work error occurred and the file firm the result, check [Scanned Files could not be sent correctly. Try the Status]. operation once more.

  • Page 99: When An Error Message Appears On The Client Computer

    When a Message Is Displayed When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again.
  • Page 100 Troubleshooting Message Causes and solutions [Error has occurred in the scanner driver.] • Check whether the network cable is connected correctly to the client com- puter. • Check whether the Ethernet board of the client computer is recognized cor- rectly by Windows. •...
  • Page 101 When a Message Is Displayed Message Causes and solutions [Scanner is in use for other function. Please wait.] A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and re- connect.
  • Page 102 Troubleshooting...

  • Page 103: Initial Scanner Setup

    9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide.
  • Page 104 Initial Scanner Setup ❖ ❖ ❖ ❖ Destination List Settings For explanations of settings, see p.101 “Destination List Settings”. Settings Default E-mail Scan to Store Delivery TWAIN Folder ❍ ❍ ❍ Destination List Display Delivery Priority 1 Server ❍ ❍ Destination List Display E-mail Ad- Priority 2...

  • Page 105: Adjusting Scanner Features

    Adjusting Scanner Features Adjusting Scanner Features G G G G In Scanner Features, you can make C C C C F F F F Repeat steps to make the settings for basic operations when us- necessary settings, and then click ing this machine as a scanner.

  • Page 106: Settings

    Initial Scanner Setup Settings ❒ If [Set Wait Time] is selected, en- Scan Settings ter the wait time in seconds (3- 999) for placing additional orig- This section explains how to set the inals with the number keys. defaults for scan settings. Scanning will start if additional originals are placed and the The scan settings consist of the fol-...
  • Page 107 Settings ❖ ❖ ❖ ❖ Wait Time for Next Original(s): SADF • Changing the settings such as the scan settings When dividing originals and scan- ning them separately with the • Opening the upper cover of ADF to form a single file, select [Set the ADF Wait Time] or [Continuous Wait] for •...
  • Page 108 Initial Scanner Setup B B B B ❖ ❖ ❖ ❖ Original Orientation Priority Enter the original size with the Select the default for original number keys. placement orientation. When orig- Select and enter values for [X1] and inals are always positioned the [Y1], and then press the { { { { #} } } } key.

  • Page 109: Destination List Settings

    Settings E E E E Depending on how the original is When all dimensions are entered, positioned, the scan area will be as press [OK]. follows: F F F F Make sure that the area specified D D D D in step (X3 and Y3) is shown in the [Custom Size] field, and then...

  • Page 110: Send Settings

    Initial Scanner Setup ❖ ❖ ❖ ❖ Destination List Display Priority 2 ❖ ❖ ❖ ❖ TWAIN Standby Time This function is available when [E- When the machine is being used to mail / Folder] is selected for [Destina- send e-mail or a file, or functioning tion List Display Priority 1].
  • Page 111 Settings ❖ ❖ ❖ ❖ Compression (Gray Scale) ❖ ❖ ❖ ❖ Print Scanner Journal Select [On] or [Off] for whether to The scanner journal is printed and compress gray-scale scan files or deleted. not. ❖ ❖ ❖ ❖ Delete Scanner Journal Note The scanner journal is deleted ❒...

  • Page 112: Administrator Tools

    Initial Scanner Setup ❒ Set the maximum e-mail size Administrator Tools within the capacity of the SMTP server. ❖ ❖ ❖ ❖ Menu Protect ❖ ❖ ❖ ❖ E-mail Information Language You can prevent unauthenticated Select the language in which e- users from changing the user tools mail information such as title, doc- settings.

  • Page 113: 10. Appendix

    10. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.

  • Page 114: When Using As A Network Twain Scanner

    Appendix When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net- work TWAIN scanner, see TWAIN Driver Help. ❖ ❖ ❖ ❖ When Binary or Halftone is selected for the Color/Gradation The originals can be scanned using combinations marked with ❍...
  • Page 115 Relationship between Resolution and File Size ❖ ❖ ❖ ❖ When Gray Scale is selected for the Color/Gradation The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S). 1000 1100 1200 ❍ ❍ ❍ ❍...

  • Page 116: Relationship Between File Type Specified For Scanning And File Type Specified For E-Mail/File

    Appendix Relationship between File Type Specified for Scanning and File Type Specified for E- mail/File The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.

  • Page 117: Placing Originals

    Placing Originals Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒...
  • Page 118 Appendix The original displayed on a computer When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way.

  • Page 119: Scanning Documents Of Different Sizes

    Scanning Documents of Different Sizes Scanning Documents of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals. Settings E-mail/Scan to Folder/Store/Net- TWAIN Scanner work Delivery Scanner [Mixed Sizes] is not •...

  • Page 120: Software Supplied On Cd-Rom

    Appendix Software Supplied on CD-ROM Table of files CD-ROM Wizard for the TWAIN Driver and utilities TWAIN Driver for Windows 95/98/Me, Drivers Twain Windows XP, Windows 2000, Windows NT Utility Desk DeskTopBinder Lite Acrobat Reader Acroread Type2075 TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.

  • Page 121: Desktopbinder

    Software Supplied on CD-ROM DeskTopBinder DeskTopBinderr is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files.

  • Page 122: Specifications For Transmission/Store/Delivery Functions

    Appendix Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission E-mail Maximum Number of Characters That Can Be Title Entered for E-mail Message...
  • Page 123 Specifications for Transmission/Store/Delivery Functions Scan to Folder Maximum Number of Characters That Can Be Destination folder Entered for Scan to Folder path: 128 characters User name: 64 char- acters Password: 64 char- acters Server name: 64 characters Destination folder path: 128 characters User name: 64 char- acters Password: 64 char-...

  • Page 124: Store

    Appendix Store Maximum Number of Characters That Can Be File Name Entered for Stored File Information User Name Password 4-digit number Maximum Number of Stored Files That Can Be Selected at Once Maximum number of files that can be stored 3000 Maximum number of pages that can be stored 10000...

  • Page 125: Information About Installed Software

    Information about Installed Software Information about Installed Software Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...

  • Page 126: Specifications

    Appendix Specifications Scan method Flatbed scanning • E-mail/Scan to Folder/Network Delivery Scanner: Scan speed 75 pages/minute (Scan size: A4R, Scan type: Text (Print), Resolution: 200 dpi, ITU-T No.1 chart, When scanning on one side) Maximum power consumption 1850W Image sensor type Surface of exposure glass/ADF: CCD Image Sensor Back of ADF: Contact Image Sensor Scan type...

  • Page 127: Index

    INDEX Administrator Tools , 96 , 104 LDAP server , 5 Login (Using the Control Panel) , 12 Log Off (Using the Control Panel) , 13 Checking the status of delivery , 65 {Check Modes} } } } key , 3 {Clear Modes} } } } key , 3 Main power indicator and power indicator , 3 {Clear/Stop} } } } key , 4...
  • Page 128 Save , 69 Scanning originals , 68 Scanning Originals in Several Times , 76 Scan Settings , 95 , 98 Scan Size , 72 Scan to Folder , 6 , 29 , 115 Scan to Folder Screen , 30 Scan Type , 71 Selecting a custom size , 100 Select Title , 102 Send Settings , 96 , 102...
  • Page 129 Declaration of Conformity Product Name: Printer/Scanner Controller Printer/Scanner Controller + Copy Machine Model Number: Printer/Scanner Unit Type 2075 (Printer/Scanner Controller) 4051SP/DSm651SP/LD151SP/Aficio2051SP (Printer/Scanner Controller + Copy Machine) 4060SP/DSm660SP/LD160SP/Aficio2060SP (Printer/Scanner Controller + Copy Machine) 4075SP/DSm675SP/LD175SP/Aficio2075SP (Printer/Scanner Controller + Copy Machine) Responsible party: Ricoh Corporation...
  • Page 130 EN USA B659-8707A...

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