Page 1: Operating Instructions
Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files to Folders Sending Scan Files Using WSD Storing Files Using the Scanner Function Saving Scan Files on a Removable Memory Device Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Scanner Features Appendix...
Page 3: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine..........................7 Notice................................10 Important..............................10 How to Read This Manual..........................11 Symbols................................11 Notes................................11 List of Options...............................11 Laws and Regulations............................13 Legal Prohibition............................13 Model-Specific Information..........................14 About the Scanner Functions...........................15 Display Panel..............................17 Simplified Display............................17 Confirmation Displays..........................18 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail......................25 Overview of Sending Scan Files by E-mail....................25 Preparation for Sending by E-mail......................26...
Page 4 Entering the E-mail Subject..........................50 Entering the E-mail Message...........................51 Selecting a Message from the List......................51 Manual Entry of a Message........................52 Simultaneous Storage and Sending by E-mail....................53 Security Settings to E-mails..........................54 Sending Encrypted E-mail...........................54 Sending E-mail with a Signature.........................55 Sending the URL by E-mail..........................56 2.
Page 5 Switching to the WSD Scanner Screen....................100 Specifying the Destination Client Computer....................101 Using the WSD Scanner (Pull Type)......................105 Basic Procedure for Sending Scan Files Using WSD (Pull Type)............105 Configuring the Scan Settings on a Client Computer.................107 Changing a Scan Profile...........................107 Creating a New Scan Profile........................108 Scan Profile Items and Settings.........................109 4.
Page 6 Overview of Scan File Delivery........................137 Preparing to Deliver Files..........................138 Network Delivery Scanner Screen......................141 Basic Procedure for Delivering Files......................143 Switching to the Network Delivery Scanner Screen...................146 Specifying Delivery Destinations........................147 Selecting Destinations Registered in the Delivery Server's Address Book..........147 Specifying the Sender...........................151 Selecting a Sender from the Sender List....................151 Selecting the Sender by Entering the Registration Number..............151 Selecting a Sender by Searching the Delivery Server's Destination List..........152...
Page 7 Divide.................................181 Scanning Multiple Pages of Originals as One File..................183 Specifying the File Type and File Name......................185 Specifying the File Type..........................185 Notes About and Limitations of File Types....................186 Specifying the File Name..........................187 Security Settings for PDF Files........................189 Programs.................................194 Registering Frequently Used Settings.......................194 Recalling a Registered Content........................195 Changing a Registered Program......................195 Deleting a Program...........................196...
Page 8 About WIA Scanning............................221 Specifications..............................224 Trademarks..............................227 INDEX ................................229...
Page 9: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 10 Facsimile Reference Explains Facsimile functions and operations. Printer Reference Explains Printer functions and operations. Scanner Reference Explains Scanner functions and operations. Network and System Settings Reference Explains how to connect the machine to a network and how to configure and operate the machine in a network environment.
Page 11 • App2Me Start Guide • The following software products are referred to using general names: Product name General name DeskTopBinder Lite and DeskTopBinder Professional * DeskTopBinder ScanRouter EX Professional and ScanRouter EX Enterprise the ScanRouter delivery software *1 Optional...
Page 12: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 13: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
Page 14 Option list Referred to as Wireless LAN board IEEE 802.11a/g Interface Unit Type J IEEE 802.11g Interface Unit Type K IEEE 802.11a/g Interface Unit Type J Copy Data Security Unit Type F Copy data security unit...
Page 15: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 16: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CFE052 The following information is region-specific.
Page 17: About The Scanner Functions
About the Scanner Functions This section describes functions you can use in the scanner mode. You can use the scanner functions to send scan files to computers, scan originals from a computer using the TWAIN driver, or store scan files on the machine's hard disk. For details about each function, see respective chapters.
Page 18 • When the copy data security unit is installed, if you scan an original that was printed using the data security for copying function, the machine beeps and an entirely gray page is sent or stored. You can use the log file to check who scanned the confidential original. For details about the data security for copying function, consult the administrator.
Page 19: Display Panel
Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Scanned Files Status. In this manual you can find explanations about the E-mail screen, Scan to Folder screen, WSD scanner screen, list of stored files screen, and the network delivery scanner screen. For details about each of these screens, see "E-mail Screen", "Scan to Folder Screen", "WSD Scanner (Push Type) Screen", "List of Stored Files", and "Network Delivery Scanner Screen"...
Page 20: Confirmation Displays
Example of Simplified Display CFK001 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial screen, press the [Simplified Display] key again. •...
Page 21 Check Modes CFK002 1. Transmission function icon Displays the icon of the transmission function in use. 2. Sender and Destination Displays the sender and transmission or delivery destinations. The ( ) symbol indicates a group destination. The ( ) symbol indicates a destination that can receive encrypted e-mail. 3.
Page 22 • While this machine is being used as a WSD scanner, only the settings specified directly on the machine can be displayed. Preview Use the Preview screen to check that originals have been scanned correctly. This section explains about the Preview screen that can be used before sending files by e-mail or Scan to Folder, or delivering files.
Page 23 6. Display Position Displays the position of an image when enlarged. 7. [ ][ ][ ][ ] Press to shift the displayed area. 8. [Zoom Out] and [Zoom In] Press to reduce or enlarge the displayed preview. • Preview is not available if you are scanning by WSD. View the scanned images on the destination computer instead.
Page 24 Scanned Files Status CFK004 1. Date / Time Displays the time and date transmission was specified by this machine or the time and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. The ( ) symbol indicates a destination that can receive encrypted e-mail.
Page 25 • You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Scanned Files Status screen. • Depending on security settings, some transmission results might not be displayed.
Page 27: Sending Scan Files By E-Mail
1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Overview of Sending Scan Files by E-mail This section describes the process for sending scan files by e-mail.
Page 28: Preparation For Sending By E-Mail
1. Sending Scan Files by E-mail Preparation for Sending by E-mail To send scanned files by e-mail, you must first perform the following: • Check the machine is properly connected to the network • Configure the network settings in [System Settings] •...
Page 29 Before Sending Scan Files by E-mail Press the [Interface Settings] tab. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask. To obtain an IPv4 address from a DHCP server automatically, press [Auto-Obtain (DHCP)].
Page 30: Registering E-Mail Addresses In The Address Book
1. Sending Scan Files by E-mail Configuring the necessary settings in [Scanner Features] Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or printing the scanner journal. Configure the scanner settings according to your environment and how you will be using the machine.
Page 31: E-Mail Screen
Before Sending Scan Files by E-mail Press [Address Book Management]. Press [New Program], and then enter necessary information. You can register the e-mail address in groups. Press [OK]. Press [Exit] twice. • For details about registering e-mail addresses in the address book, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference.
Page 32 1. Sending Scan Files by E-mail 1. [Reg. No.] Press this key to specify the destination using a five-digit registration number. 2. E-mail / Folder Press these tabs to switch between the E-mail screen and Scan to Folder screen. Switch the screen also when sending the same files by both e-mail and Scan to Folder. 3.
Page 33: Basic Procedure For Sending Scan Files By E-Mail
Basic Procedure for Sending Scan Files by E-mail Basic Procedure for Sending Scan Files by E- mail This section explains the basic procedure for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E- mail screen.
Page 34 1. Sending Scan Files by E-mail If necessary, press [Send File Type / Name] to specify settings such as file format and file name. For details, see "Specifying the File Type and File Name". Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations".
Page 35 Basic Procedure for Sending Scan Files by E-mail for scanning. After checking the preview, you can specify whether to send the file or not. For details, see "Preview". • To cancel scanning, press the [Clear/Stop] key. • You can also store a scan file and simultaneously send it by e-mail. For details, see "Simultaneous Storage and Sending by E-mail".
Page 36: Switching To The E-Mail Screen
1. Sending Scan Files by E-mail Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E-mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].
Page 37: Specifying E-Mail Destinations
Specifying E-mail Destinations Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine's address book • Enter the e-mail address directly •...
Page 38 1. Sending Scan Files by E-mail In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. If the target destination does not appear, take one of the following steps: •...
Page 39 Specifying E-mail Destinations Press [OK]. Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address].
Page 40: Entering An E-Mail Address Manually
1. Sending Scan Files by E-mail Press [Start Search]. Destinations that match the search criteria are displayed. Select [To], [Cc], or [Bcc], and then select a destination. The key of the selected destination is highlighted. Press [OK]. • If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] has been selected before executing the search.
Page 41: Selecting The Destination From Recent Destinations
Specifying E-mail Destinations Press [Manual Entry]. The soft keyboard appears. Enter the e-mail address. Press [OK]. • Depending on the security settings, [Manual Entry] may not be displayed. • To change a registered destination e-mail address, press [Edit] to the left of the destination field to display the soft keyboard, use the soft keyboard to enter the new address, and then click [OK].
Page 42: Selecting Destinations By Searching An Ldap Server
1. Sending Scan Files by E-mail The most recent, directly entered destinations appear. Select a destination. Press [OK]. • Depending on the security settings, [Recent] may not be displayed. • If there are multiple recent destinations, press [ ] or [ ] to scroll through them. •...
Page 43 Specifying E-mail Destinations Press [Search Dest.]. Select the LDAP server that appears next to [Address Book]. Register the LDAP server in advance in [System Settings]. If authentication is required to access the selected server, the authentication screen appears. To authenticate, enter the user name and password. To search by destination name, press [Name].
Page 44 1. Sending Scan Files by E-mail The illustrated screen is an example. The items that actually appear on the screen may differ. Press [Start Search]. Destinations that match the search criteria are displayed. Select [To], [Cc], or [Bcc], and then select a destination. The key of the selected destination is highlighted.
Page 45: Registering A Directly-Entered Destination In The Address Book
Specifying E-mail Destinations • [Include one Word]: The names which contain an entered character or characters are targeted. For example, to search for "ABC", enter "A", "B", or "C". • [Exclude Words]: The names which do not contain an entered character or characters are targeted.
Page 46: Registering A Recent Destination In The Address Book
1. Sending Scan Files by E-mail Press [Names], and then specify the name and other information to be registered. For details about specifying the information to be registered, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. Press [OK].
Page 47 Specifying E-mail Destinations Press [OK]. • Depending on the security settings, [Recent] may not be displayed. • If there are multiple recent destinations, press [ ] or [ ] to scroll through them.
Page 48: Specifying The E-Mail Sender
1. Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...
Page 49: Using A Registration Number To Specify A Sender Name
Specifying the E-mail Sender Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the sender. If the entered number is less than five digits, press the [ ] key after the last number.
Page 50 1. Sending Scan Files by E-mail To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. Enter the beginning of the sender's name you want to search for. To search by e-mail address, enter the beginning of the address.
Page 51 Specifying the E-mail Sender • [End Word]: The names which end with the entered character or characters are targeted. For example, to search for "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or characters are targeted.
Page 52: Entering The E-Mail Subject
1. Sending Scan Files by E-mail Entering the E-mail Subject When sending a scan file by e-mail, you can enter a subject line for the e-mail. Press [Subject]. Enter the subject. Press [OK]. • If you do not specify the e-mail subject, the settings specified in [Default E-mail Subject] on the [Send Settings] tab under [Scanner Features] will be applied.
Page 53: Entering The E-Mail Message
Entering the E-mail Message Entering the E-mail Message This section explains how to enter the e-mail message. The message can be created in the following ways: • Select the registered e-mail message from the list • Enter the message directly •...
Page 54: Manual Entry Of A Message
1. Sending Scan Files by E-mail Press [OK]. Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears. Enter the message. Press [OK] twice.
Page 55: Simultaneous Storage And Sending By E-Mail
Simultaneous Storage and Sending by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Select [Store to HDD Send]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
Page 56: Security Settings To E-Mails
1. Sending Scan Files by E-mail Security Settings to E-mails This section explains the procedure for applying security (encryption and a signature) to e-mail. Applying security (encryption and a signature) to e-mail helps prevent spoofing and information leakage. • The S/MIME is used to set security. For details about security settings, consult your network administrator.
Page 57: Sending E-Mail With A Signature
Security Settings to E-mails • Encrypting e-mail will increase its size. • When you specify a destination denoted by the symbol (which indicates that e-mail sent to this destination is always encrypted) encrypted e-mail will be sent regardless of the setting specified in [Security].
Page 58: Sending The Url By E-Mail
1. Sending Scan Files by E-mail Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by e-mail. • Depending on your e-mail application, a phishing warning might appear after you receive an e- mail message.
Page 59 Sending the URL by E-mail • Depending on the environment, even if you click the URL in the file sent by e-mail, the browser may not start and you may not be able to view the file. If this happens, click the same URL again, or manually enter the URL in the browser's address bar.
Page 60 1. Sending Scan Files by E-mail...
Page 61: Sending Scan Files To Folders
2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. You can send scan files to a shared folder on a computer simply by placing the original and using the control panel to specify the recipient.
Page 62 2. Sending Scan Files to Folders Sending files to an FTP server ZZZ803S 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Page 63: Preparation For Sending By Scan To Folder
Before Sending Files by Scan to Folder 2. NetWare server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. 3. Client computer To download files, a computer must be running the NetWare client application and be logged in to the server.
Page 64 2. Sending Scan Files to Folders Press the [User Tools/Counter] key, and then press [System Settings]. The System Settings screen appears. Press the [Interface Settings] tab. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask.
Page 65 Before Sending Files by Scan to Folder This section explains how to display the Scanner Features screen. For details about the settings on this screen, see "Scanner Features". Press the [User Tools/Counter] key, and then press [Scanner Features]. The Scanner Features screen appears. Press the [General Settings], [Scan Settings], [Send Settings], or [Initial Settings] tabs and configure the relevant settings on those tabs.
Page 66 2. Sending Scan Files to Folders In the [Group or user names:] list, select "Everyone", and then click [Remove]. Click [Add]. In the [Select Users or Groups] window, click [Advanced]. Specify one or more object types, select a location, and then click [Find Now]. From the list of results, select the groups and users you want to grant access to, and then click [OK].
Page 67 Before Sending Files by Scan to Folder Next, enter the command "set user", and then press [Enter]. (Be sure to put a space between "set" and "user".) Confirm the user name. The user name is displayed under [USERNAME]. • Depending on the operating system or security settings, it might be possible to specify a user name that does not have a password assigned.
Page 68: Registering Destination Folders In The Address Book
2. Sending Scan Files to Folders Step 2: Confirming the computer’s name and the user name Confirm the computer name and the user name for the computer you will send scanned documents On the Apple menu, click [About This Mac]. The [About This Mac] window appears.
Page 69: Scan To Folder Screen
Before Sending Files by Scan to Folder Press [New Program], and then enter necessary information. You can register the e-mail address in groups. Press [Exit] twice. • For details about registering the address of a destination folder in the address book, see "Registering Folders", Network and System Settings Reference.
Page 70 2. Sending Scan Files to Folders 3. Scan to Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key to display the soft keyboard, and then enter the address of the destination folder.
Page 71: Basic Procedure When Using Scan To Folder
Basic Procedure When Using Scan to Folder Basic Procedure When Using Scan to Folder This section describes the basic procedure involved in using Scan to Folder. • Before performing this procedure, refer to "Preparation for Sending by Scan to Folder" and confirm the details of the destination computer.
Page 72 2. Sending Scan Files to Folders If necessary, press [Original Feed Type] to specify settings such as original orientation. For details, see "Setting of Original Feed Type". If necessary, press [Send File Type / Name] to specify settings such as file format and file name.
Page 73 Basic Procedure When Using Scan to Folder • p.20 "Preview" • p.89 "Simultaneous Storage and Sending by Scan to Folder"...
Page 74: Switching To The Scan To Folder Screen
2. Sending Scan Files to Folders Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press the [Folder] tab to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: Press [Delivery Dest.].
Page 75: Specifying Scan To Folder Destinations
Specifying Scan to Folder Destinations Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine's address book •...
Page 76 2. Sending Scan Files to Folders If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [ ] or [ ] •...
Page 77 Specifying Scan to Folder Destinations Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by path, press [Folder Name].
Page 78 2. Sending Scan Files to Folders The illustrated screen is an example. The items that actually appear on the screen may differ. Press [Start Search]. Destinations that match the search criterion are displayed. Select the destination folder. Press [OK]. • Search criteria that appear in [Advanced Search], such as [Name], [Fax Destination], [E-mail Address], and [Folder Name], are registered in the machine's address book.
Page 79: Sending Files To A Shared Network Folder
Specifying Scan to Folder Destinations Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. • When sending to a shared folder on a network, refer to "Preparation for Sending by Scan to Folder"...
Page 80 2. Sending Scan Files to Folders Depending on the destination setting, enter the user name for logging in to the computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. Depending on the destination setting, enter the password for logging in to the computer. Press [Manual Entry] for the password to display the soft keyboard.
Page 81 Specifying Scan to Folder Destinations Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear. If the message "Cannot find the specified path. Please check the settings." appears, see "Troubleshooting When Using the Scanner Function", Troubleshooting. Select the domain or workgroup in which the destination folder is located.
Page 82: Sending Files To An Ftp Server
2. Sending Scan Files to Folders • If you change the protocol after entering the path name, user name, or password, a confirmation message appears. • Up to 100 computers or shared folders can be displayed. • The machine may fail to transfer the file if you do not have the write privileges for the shared folder or there is not enough free hard disk space.
Page 83: Sending Files To Netware Server
Specifying Scan to Folder Destinations Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. Press [OK]. Enter the user name according to the setting at the destination. Press [Manual Entry] to the right of the user name field to display the soft keyboard.
Page 84 2. Sending Scan Files to Folders The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult your administrator. You can send a file to NetWare server by any of the following methods: •...
Page 85 Specifying Scan to Folder Destinations Enter the path for the folder. If you set the connection type to [NDS], and when the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume", and the folder name is "folder", the path will be "\\tree\volume.context\folder".
Page 86 2. Sending Scan Files to Folders Specify the path by browsing to the destination on the Netware server Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. Press [Manual Entry]. Press [NCP].
Page 87: Selecting The Destination From Recent Destinations
Specifying Scan to Folder Destinations • Only folders that you have the read privileges for are displayed. • If the language used for the NDS tree or by the NetWare Bindery server differs from that used by the machine, file names in the NDS tree or on the NetWare Bindery server might appear garbled. •...
Page 88: Registering The Path To The Selected Destination In The Address Book
2. Sending Scan Files to Folders Select a destination. Press [OK]. • Depending on the security settings, [Recent] may not be displayed. • If there are multiple recent destinations, press [ ] or [ ] to scroll through them. • The 10 most recent destinations are displayed. Destinations are deleted in chronological order, oldest first.
Page 89: Registering The Path To A Recent Destination In The Address Book
Specifying Scan to Folder Destinations Press [Prg. Dest.]. Press [Names], and then specify the name and other information to be registered. For details about specifying the information to be registered, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. Press [OK].
Page 90 2. Sending Scan Files to Folders Press [Program Dest.]. Press [Names], and then enter the name and other necessary information. For details about entering the information, see "Registering Addresses and Users for Facsimile/ Scanner Functions", Network and System Settings Reference. Press [OK].
Page 91: Simultaneous Storage And Sending By Scan To Folder
Simultaneous Storage and Sending by Scan to Folder Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Make sure that [Store to HDD Send] is selected.
Page 92 2. Sending Scan Files to Folders...
Page 93: Sending Scan Files Using Wsd
3. Sending Scan Files Using WSD Web Services on Devices (WSD) is a function that can be used with Windows Vista, Windows 7, and other compatible operating systems. Using WSD, you can send files scanned by this machine to a designated computer on your network.
Page 94: Overview Of Sending Scan Files Using Wsd
3. Sending Scan Files Using WSD • p.94 "Enabling WSD using Web Image Monitor" Overview of Sending Scan Files Using WSD This section describes the process of sending scan files using WSD. Sending files using WSD (Push Type) ZZZ805S 1. This machine From this machine you can specify destinations, and then send scan files to WSD-compliant client computers.
Page 95: Preparation For Sending Files Using Wsd
Before Sending Scan Files Using WSD 1. This machine Scans originals after receiving a scanning request from a client computer, and then sends the scan files over the network to the client computer. 2. Client computers (WSD-compliant) You can specify scan settings and send scanning requests from client computers using Windows Fax and Scan or a similar application.
Page 96 3. Sending Scan Files Using WSD Press the [User Tools/Counter] key, and then press [System Settings]. The System Settings screen appears. Press the [Interface Settings] tab. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask.
Page 97 Before Sending Scan Files Using WSD • WSD protocol (default setting: [Active]) Click [Configuration], click [IPv4] under [Network], and then enable [WSD (Scanner)]. • [Display WSD Destination List] (default setting: [Do not Display]) Click [Configuration], click [Initial Settings] under [Scanner], and then set [Display WSD Destination List] to [Display].
Page 98 3. Sending Scan Files Using WSD • The client computer cannot detect the machine if they are on different network segments or if Windows Vista's Network Search setting is disabled. For details, see Windows Help. On the [Start] menu, click [Network]. The [Network] window appears and the device search starts automatically.
Page 99: Using The Wsd Scanner (Push Type)
Using the WSD Scanner (Push Type) Using the WSD Scanner (Push Type) This section explains the WSD Scanner (Push Type) functions. WSD Scanner (Push Type) Screen This section explains the layout of the screen that allows you to send scan files using WSD (Push Type). The function items displayed serve as selector keys.
Page 100: Basic Procedure For Sending Scan Files Using Wsd
3. Sending Scan Files Using WSD Basic Procedure for Sending Scan Files Using WSD This section explains the basic procedure for sending scan files using WSD (Push Type). • If the message "Updating the destination list has failed. Try again?" appears, press [OK]. The destination list will then be updated.
Page 101 Using the WSD Scanner (Push Type) Specify the destination. For details, see "Specifying the Destination Client Computer". Press the [Start] key. When scanning batches, place subsequent originals after the scan files have been sent. • If you are using this machine as a WSD scanner, you can specify only one destination per scan job.
Page 102: Switching To The Wsd Scanner Screen
3. Sending Scan Files Using WSD • p.176 "Setting of Original Feed Type" • p.101 "Specifying the Destination Client Computer" • p.21 "Scanned Files Status" • p.95 "Registering the machine to a client computer" • p.108 "Creating a New Scan Profile" Switching to the WSD Scanner Screen This section explains how to switch from the screen that is currently displayed to the WSD scanner screen.
Page 103: Specifying The Destination Client Computer
Using the WSD Scanner (Push Type) • You cannot switch the screen while e-mail or other destinations are being specified. To clear a specified destination, display the destination in the destination field of each screen, and then press the [Clear/Stop] key. •...
Page 104 3. Sending Scan Files Using WSD In the destination list, press the destination computer that you want to send to. The key of the selected destination client computer is highlighted, and the destination appears in the destination field at the top of the screen. •...
Page 105 Using the WSD Scanner (Push Type) Searching for a Destination Client Computer Use the following procedure to search for a destination client computer and select it. Press [Search Dest.]. Press [Name]. The soft keyboard appears. Enter the search characters, and then press [OK]. If necessary, press [Advanced Search] to specify the detailed search criteria.
Page 106 3. Sending Scan Files Using WSD • [Beginning Word]: The names which start with the entered character or characters are targeted. For example, to search for "ABC", enter "A". • [End Word]: The names which end with the entered character or characters are targeted. For example, to search for "ABC", enter "C".
Page 107: Using The Wsd Scanner (Pull Type)
Using the WSD Scanner (Pull Type) Using the WSD Scanner (Pull Type) This section explains the WSD Scanner (Pull Type) functions. Basic Procedure for Sending Scan Files Using WSD (Pull Type) This section explains the basic procedure for sending scan files using WSD (Pull Type). On the client computer, click the [Start] menu, point to [All Programs], and then click [Windows Fax and Scan].
Page 108 3. Sending Scan Files Using WSD • If scanning is not at the specified size, delete the scan profile, and then scan again. For details about deleting a scan profile, see "Changing a Scan Profile". • To scan an original correctly, place it as shown in the following table: Placing an original Scanning method Original orientation...
Page 109: Configuring The Scan Settings On A Client Computer
Configuring the Scan Settings on a Client Computer Configuring the Scan Settings on a Client Computer This section explains how to configure a scan profile. A scan profile contains scan settings specified on a client computer. Changing a Scan Profile Use the following procedure to change a scan profile.
Page 110: Creating A New Scan Profile
3. Sending Scan Files Using WSD • p.109 "Scan Profile Items and Settings" • p.93 "Preparation for Sending Files Using WSD" • p.108 "Creating a New Scan Profile" Creating a New Scan Profile Use the following procedure to create a new profile. On the [Start] menu, click [Control Panel].
Page 111: Scan Profile Items And Settings
Configuring the Scan Settings on a Client Computer Scan Profile Items and Settings The following table tells you the scan profile settings that you can configure. Scan Profile Items and Settings Item Scan settings Scanner: Select this machine. Profile name: Enter the profile name.
Page 112 3. Sending Scan Files Using WSD Item Scan settings The setting you specify here will not be applied Contrast: for scanning.
Page 113: Storing Files Using The Scanner Function
4. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e- mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides related cautions. Overview of File Storage under the Scanner Function This section describes the process of storing files under the scanner function.
Page 114 4. Storing Files Using the Scanner Function For details about DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about Web Image Monitor, Web Image Monitor Help. • You can download DeskTopBinder Lite from the Web site and then install it on the client computer. •...
Page 115: Basic Procedure For Storing Scan Files
Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files This section explains the basic procedure for storing scan files. Make sure that no previous settings remain. If a previous setting remains, press the [Clear Modes] key. Place originals. Press [Store File].
Page 116 4. Storing Files Using the Scanner Function Press the [Start] key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • By pressing [Store to HDD Send], you can simultaneously store scan files and send them.
Page 117: Specifying File Information For A Stored File
Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify information for a stored file, such as user name, file name, and password. By specifying information for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file.
Page 118: Specifying A Password
4. Storing Files Using the Scanner Function You can change this file name. Press [Store File]. The Store File screen appears. Press [File Name]. The soft keyboard appears. Change the file name. Press [OK] twice. • For details about entering the text, see "Entering Text", About This Machine. Specifying a Password You can specify a password for the stored file.
Page 119 Specifying File Information for a Stored File Press [Store File]. The Store File screen appears. Press [Password]. Using the number keys, enter a four to eight-digit number. Press [OK]. Enter the same number again using the number keys. Press [OK] twice.
Page 120: Displaying The List Of Stored Files
4. Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file's information. List of Stored Files This section describes how the list of stored files is displayed.
Page 121: Searching The List Of Stored Files
Displaying the List of Stored Files If the file you want to select is not displayed in the list, press [ ] or [ ] to scroll the screen. If a password has been specified for a file, a key icon appears to the left of the user name for the file. 7.
Page 122 4. Storing Files Using the Scanner Function Press [User Name]. Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name.
Page 123 Displaying the List of Stored Files Press [File Name]. The soft keyboard appears. Enter the file name. For information about how to enter characters, see "Entering Text", About This Machine. Press [OK]. The search starts, and files whose name starts with the entered string appear.
Page 124: Checking Stored Files
4. Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. Press [Select Stored File].
Page 125: Checking Stored Files From A Client Computer
Checking Stored Files Stored file preview screen CFK008 1. [Switch] You can switch to a preview of another page. 2. [Switch] You can switch to a preview of another file. 3. Display File The name and size of the selected file appear. 4.
Page 126 4. Storing Files Using the Scanner Function • To view stored files from a client computer, you must first make the required IPv4 address settings using DeskTopBinder or Web Image Monitor. You can also check files stored under the copier, Document Server, and printer functions. Using DeskTopBinder Lite to display stored files The stored files are displayed and can be checked on a client computer using DeskTopBinder Lite.
Page 127: Sending A Stored File
Sending a Stored File Sending a Stored File This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. There are two methods of sending stored files by e-mail. Settings made under [Scanner Features] determine which method is used.
Page 128 4. Storing Files Using the Scanner Function Select the file you want to send. You can select multiple files. The selected files are sent in the order they were selected. If you press [Queue], only the files you have selected are displayed in the order they will be sent. For details about selecting the stored files, see "Displaying the List of Stored Files".
Page 129: Managing Stored Files
Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.
Page 130: Changing Information For A Stored File
4. Storing Files Using the Scanner Function • You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder.
Page 131 Managing Stored Files Press [Change User Name]. Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name.
Page 132 4. Storing Files Using the Scanner Function Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the password appears. Enter the password, and then press [OK]. Press [Change File Name]. Change the file name.
Page 133 Managing Stored Files Enter the same number again using the number keys. Press [OK]. Press [Exit]. • Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help.
Page 134 4. Storing Files Using the Scanner Function...
Page 135: Saving Scan Files On A Removable Memory Device
5. Saving Scan Files on a Removable Memory Device You can use the scanner function to save scan files on a removable memory device. You can digitize and save documents easily, without using a computer. Before Saving Files on a Removable Memory Device This section explains saving scan files on a removable memory device and provides related cautions.
Page 136 5. Saving Scan Files on a Removable Memory Device ZZZ807S 1. This Machine The machine can save scan files on a removable memory device. 2. Removable Memory Device Scan files are saved on a removable memory device. 3. Client Computer Using applications on a client computer, scan files saved on a removable memory device can be printed or viewed.
Page 137: Basic Procedure For Saving Scan Files On A Removable Memory Device
Basic Procedure for Saving Scan Files on a Removable Memory Device Basic Procedure for Saving Scan Files on a Removable Memory Device Use the following procedure to save scan files on a removable memory device. Insert a removable memory device in the media slot. You can connect only one removable memory device at a time.
Page 138 5. Saving Scan Files on a Removable Memory Device If necessary, press [Original Feed Type] to specify settings such as original orientation. For details, see "Setting of Original Feed Type". If necessary, press [Send File Type / Name] to specify settings such as file format and file name.
Page 139: Delivering Scan Files
6. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. • To use the network delivery scanner function, your network must have a delivery server on which the ScanRouter delivery software is installed.
Page 140: Preparing To Deliver Files
6. Delivering Scan Files • Delivering the file by e-mail • Storing the file in a selected folder For details about the ScanRouter delivery software, see the manuals supplied with ScanRouter delivery software. 3. Client Computer How to check a file from the client computer depends on the delivery method. For example, you can check a file by one of the following methods: •...
Page 141 Before Delivering Files Press the [User Tools/Counter] key, and then press [System Settings]. The System Settings screen appears. Press the [Interface Settings] tab. Press [Machine IPv4 Address] to specify the machine's IPv4 address. To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask.
Page 142 6. Delivering Scan Files Press [Exit] twice. • If an extended wireless LAN board (optional) is installed, press [LAN Type] on the [Interface Settings] tab, then press [Ethernet], and then configure the network settings. Configure the necessary settings in [Scanner Features] Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or viewing the scanner journal.
Page 143: Network Delivery Scanner Screen
Before Delivering Files • The settings you must configure in [System Settings] vary depending on your network environment. For details about network settings, see "Connecting the Machine", Network and System Settings Reference. Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. The function items displayed serve as selector keys.
Page 144 6. Delivering Scan Files The ( ) symbol indicates a group destination. 6. [Subject] [Sender Name] [Recept. Notice] Specify the subject, sender, and whether or not to enable Message Disposition Notification for the file to be transmitted.
Page 145: Basic Procedure For Delivering Files
Basic Procedure for Delivering Files Basic Procedure for Delivering Files This section explains the basic procedure for delivering scan files using the network delivery scanner. • You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
Page 146 6. Delivering Scan Files If necessary, press [Original Feed Type] to specify settings such as original orientation. For details, see "Setting of Original Feed Type". Specify the destination. You can specify multiple destinations. For details, see "Specifying Delivery Destinations". If necessary, press [Subject] to specify the e-mail subject. For details, see "Entering the Subject of the E-mail to Be Transmitted via the Delivery Server".
Page 147 Basic Procedure for Delivering Files • After scan files are delivered, the destination, sender, and subject fields will be automatically cleared. If you want to preserve the information in these fields, contact your local dealer. • p.146 "Switching to the Network Delivery Scanner Screen" •...
Page 148: Switching To The Network Delivery Scanner Screen
6. Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen.
Page 149: Specifying Delivery Destinations
Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. • You can specify multiple destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book You can select a delivery destination registered in Destination List of the delivery server by any of the following methods: •...
Page 150 6. Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. Press [Reg.
Page 151 Specifying Delivery Destinations To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears. You can also search by combining [Name] and [Comment]. Enter the beginning of the destination name. To search by comment, enter the beginning of the comment. Press [OK].
Page 152 6. Delivering Scan Files • [Exact Match]: The names which correspond to an entered character or characters are targeted. For example, to search for "ABC", enter "ABC". • [Include one Word]: The names which contain an entered character or characters are targeted.
Page 153: Specifying The Sender
Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e-mail via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list •...
Page 154: Selecting A Sender By Searching The Delivery Server's Destination List
6. Delivering Scan Files Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the three- or five-digit registration number assigned to the required destination folder. If the entered number is less than three or five digits, press the [ ] key after the last number. Example: To enter 006 or 00006 Press the [6] key, and then press the [ ] key.
Page 155 Specifying the Sender Press [Sender Name]. Press [Search]. To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears. You can also search by combining [Name] and [Comment]. Enter the beginning of the sender's name. To search by comment, enter beginning of the comment.
Page 156 6. Delivering Scan Files Press [Start Search]. Destinations that match the search criteria are displayed. Select the sender. Press [OK]. • The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. •...
Page 157: Entering The Subject Of The E-Mail To Be Transmitted Via The Delivery Server
Entering the Subject of the E-mail to Be Transmitted via the Delivery Server Entering the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to enter the e-mail subject when sending a file by e-mail via the delivery server.
Page 158: Simultaneous Storage And Delivery
6. Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Store to HDD Send] is selected. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
Page 159: Scanning Originals With The Network Twain Scanner
7. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals on the machine from a client computer via the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. •...
Page 160: Preparing To Use The Network Twain Scanner
7. Scanning Originals with the Network TWAIN Scanner ZZZ805S 1. This Machine Scans an original after receiving a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner.
Page 161 Before Using the Network TWAIN Scanner Checking the machine is properly connected to the network Check that this machine is properly connected to the network. For details about how to connect this machine to a network, see "Connecting to the Interface", Network and System Settings Reference.
Page 162: Installing The Twain Driver From The Supplied Cd-Rom
7. Scanning Originals with the Network TWAIN Scanner To obtain an IPv4 address from a DHCP server automatically, press [Auto-Obtain (DHCP)]. Press [IPv4 Gateway Address], and then enter the IPv4 gateway address. Press [Effective Protocol], and then make [IPv4] active. Press [Exit] twice.
Page 163 Before Using the Network TWAIN Scanner • Before you start the installation, check the system requirements for the TWAIN driver. For details about the system requirements, see "Software Supplied on CD-ROM". • You can install the software using the auto-run program. For details about the auto-run program, see "Auto-Run Program".
Page 164: Basic Network Twain Scanner Procedure
7. Scanning Originals with the Network TWAIN Scanner Basic Network TWAIN Scanner Procedure This section explains the basic procedure for scanning with the network TWAIN scanner. • To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client computer.
Page 165 Basic Network TWAIN Scanner Procedure If there are more originals to be scanned, place the next original, and then click [Continue]. If there are no more originals to be scanned, click [Complete]. On the [File] menu of the DeskTopBinder Viewer, click [Exit]. Enter the document name, and then click [OK].
Page 166: Scan Settings When Using Twain Scanner
7. Scanning Originals with the Network TWAIN Scanner Scan Settings When Using TWAIN Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made in the Scanner Control dialog box must match.
Page 167 Scan Settings When Using TWAIN Scanner Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches rear of exposure glass bottom edge touches left side of exposure glass bottom edge touches top of exposure glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge of original placed first top edge touches rear of ADF bottom edge touches left side of ADF...
Page 168 7. Scanning Originals with the Network TWAIN Scanner • Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change.
Page 169: Various Scan Settings
8. Various Scan Settings This chapter describes various scan settings. Specifying Scan Settings This section explains how to make scan settings. Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. For details about individual scan setting items, see "Scan Settings". Press [OK].
Page 170: Scan Settings
8. Various Scan Settings Scan Settings This section describes the items for Scan Settings. Original Type Select an original type that is appropriate for your original. [Black & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. • [Dropout Colour] You can select not to scan the following colors: [Chromatic Colour], [Red], [Green], and [Blue].
Page 171: Resolution
Scan Settings • If [Auto Colour Select] is selected, the machine may fail to correctly judge colors depending on the scanning condition or the contents of originals. • If you select [High Compression PDF] as the file type, you must then select one of the following for [Original Type]: [Grey Scale], [Full Colour: Text / Photo], or [Full Colour: Glossy Photo].
Page 172 8. Various Scan Settings • Y1: 128 mm (5.0 inches) or higher Scanning the entire area of a custom size original This section explains how to specify a custom size for scanning the entire area of an original. If you want to scan the entire area of a custom size original, select [Custom Size] as the scan size.
Page 173 Scan Settings Scan settings on the custom size setting screen CFK010 1. Original Size (X1 and Y1) Specify the length and width of the original. Enter the actual width and length in [X1] and [Y1], respectively, and then press the [ ] key. 2.
Page 174 8. Various Scan Settings Y2=0 CCX014 • For details about how to place originals, see "Setting of Original Feed Type". • p.172 "Scanning part of a custom size original" • p.176 "Setting of Original Feed Type" Scanning part of a custom size original If you want to scan only a part of a custom size original, select [Custom Size] as the scan size.
Page 175 Scan Settings Orientation and placement of original Measuring method for scanning the "R" section In the orientation on the exposure glass. BAO016S In the orientation on the exposure glass or in the ADF. BAO014S Scan settings on the custom size setting screen CFK011 1.
Page 176: Edit
8. Various Scan Settings Enter the actual values in [X3] and [Y3] while referring to "How to measure sizes", and then press the [ ] key. • When scanning originals using [Custom Size], you cannot enter specific values in [Original Size] and [Start Position].
Page 177: Adjusting Image Density
Adjusting Image Density Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [ ] or [ ], at the left and right of [Auto Density]. These keys increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non- white paper like newspaper or transparent originals.
Page 178: Setting Of Original Feed Type
8. Various Scan Settings Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.
Page 179 Setting of Original Feed Type Original orientation and control panel key selection Original orientation Control panel key top edge touches top left corner of exposure glass CAA804 top edge touches rear of exposure glass CAA802 Hold the original so that its text is in the natural readable orientation, and then place it face up in the ADF.
Page 180: Original Settings
8. Various Scan Settings Exposure glass Original orientation Control panel key top edge touches top left corner of exposure glass CAA804 Original orientation Control panel key top edge placed first CAA803 Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals.
Page 181 Setting of Original Feed Type Two-sided original This section explains the settings for scanning both sides of originals. Press [Original Feed Type]. In [Original Settings], select [2 Sided Original]. In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding orientation of the originals.
Page 182: Batch, Sadf
8. Various Scan Settings Select [Mix 1 & 2 Sided]. Then, before placing additional originals, switch between [1 Sided Original] and [2 Sided Original], and then start scanning. Press [Original Feed Type]. Select either [Batch] or [SADF]. If you will be scanning multiple originals multiple times, you must specify this setting beforehand. For details, see "Batch, SADF".
Page 183: Divide
Setting of Original Feed Type Batch If you select [Batch], scanning starts when you place the additional originals and press the [Start] key. When all the originals have been scanned, press the [ ] key. If you select [Batch], regardless of the default settings, the machine waits until additional originals are placed.
Page 184 8. Various Scan Settings Press [Original Feed Type]. Press [Divide]. Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. Press the [ ] key. If necessary, press [Division Check]. When you select [Division Check], if the originals were not scanned in order due to a paper jam or multi-sheet feed, a screen for stopping or continuing scanning appears at the end of the scan.
Page 185: Scanning Multiple Pages Of Originals As One File
Scanning Multiple Pages of Originals as One File Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multi-page file or storing them as a single stored file. • To send multiple originals as a multi-page file, in [Send File Type / Name], select a multi-page file type.
Page 186 8. Various Scan Settings originals even if [Batch] is not selected in [Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass], see "Scan Settings". • If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.: Exposure Glass] or [Wait Time for Next Original(s): SADF], place additional originals within the specified time.
Page 187: Specifying The File Type And File Name
Specifying the File Type and File Name Specifying the File Type and File Name This section explains the procedure for specifying the file type, file name, and security for PDF files. Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a removable memory device.
Page 188: Notes About And Limitations Of File Types
8. Various Scan Settings Select a file type. Press [OK]. • To deliver files, specify the file type using the delivery server computer. For details, see the manuals provided with the ScanRouter delivery software. • If you select [Store to HDD] under [Store File], you cannot specify the file type. •...
Page 189: Specifying The File Name
Specifying the File Type and File Name • According to the settings specified for [Compression (Grey Scale / Full Colour)] under [Scanner Features], originals scanned in full color or gray scale are sent in one of the following file types: •...
Page 190 8. Various Scan Settings • Multi-page files are given file names that contain the time and date of scanning. (Example: For a file scanned in multi-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be 20201231153015010.tif) If necessary, you can change the file name.
Page 191: Security Settings For Pdf Files
Specifying the File Type and File Name Press [Send File Type / Name]. Press [Change] to the right of the entry box. Using the number keys, enter the starting digit of the serial number. Press the [ ] key. Press [OK]. •...
Page 192 8. Various Scan Settings Encrypting PDF files Set a document password to protect and encrypt a PDF file. Only users who have the password can open and decrypt the PDF file. • Encryption is possible only for scan files that are sent by e-mail or Scan to Folder and saved on a removable memory device.
Page 193 Specifying the File Type and File Name • A document password cannot be the same as the master password. • Document passwords can contain up to 32 alphanumeric characters. • You cannot use Adobe Acrobat Reader 3.0 or 4.0 to view PDF files that were created using [128 bit RC4] encryption.
Page 194 8. Various Scan Settings In [Master Password], select [Set]. In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. Enter the password again to confirm it, and then press [OK]. Select the security permission setting.
Page 195 Specifying the File Type and File Name • The master password cannot be the same as a document password. • Master passwords can contain up to 32 alphanumeric characters. • If [40 bit RC4] is selected as the PDF encryption level, you cannot select [Low Resolution Only] as the print permission.
Page 196: Programs
8. Various Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. • You can register up to 10 programs for the scanner mode. • Programs are not deleted by turning the power off or by pressing the [Clear Modes] key unless the content is deleted or newly registered.
Page 197: Recalling A Registered Content
Programs Select the number of the program in which you want to register the settings. Program numbers with already have settings in them. Enter the program name. Press [OK]. The Program screen reappears. When the settings are successfully registered, appears on the left side of the registered program number and the program name appears on the right side.
Page 198: Deleting A Program
8. Various Scan Settings Press the [Program] key. Press [Program]. Press the number of the program whose settings you changed or the number of a different program in which you want to register the changed settings. If you select a program that is already registered, a confirmation message appears. To overwrite the program, press [Yes].
Page 199 Programs Press [Change Name]. Press the number of the program whose name you want to change. The soft keyboard appears. Enter a new program name. Press [OK]. The new program name appears briefly, and then the initial screen reappears.
Page 200: Changing The Default Functions Of The Scanner's Initial Display
8. Various Scan Settings Changing the Default Functions of the Scanner's Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided/2 Sided Original, Mix 1 & 2 Sided, Top to Top/Top to Bottom, 1 Side/2 Sides for the Last Page, Divide, Original Orientation, File Type, Batch/SADF, Store File, Preview, Reception Notice, and Security (E-mail Encryption and Signature).
Page 201 Changing the Default Functions of the Scanner's Initial Display • Default settings for the initial screen can be registered for normal screens and simplified displays respectively.
Page 202 8. Various Scan Settings...
Page 203: Scanner Features
9. Scanner Features This chapter describes the user tools in the Scanner Features menu. Accessing User Tools This section describes how to access User Tools. User Tools allows you to change the settings of [Scanner Features]. • Procedures for configuring system settings differ from procedures for configuring other settings. You must return to the initial screen when you finish configuring the user tools.
Page 204: Closing User Tools
9. Scanner Features Change settings by following instructions on the display, and then press [OK]. • To cancel changes made to the settings and return to the initial display, press the [User Tools/ Counter] key. Closing User Tools This section describes how to quit User Tools. Press the [User Tools/Counter] key.
Page 205: General Settings
General Settings General Settings This section describes the user tools on the [General Settings] tab in [Scanner Features]. Switch Title Select the title to be shown on the destination list. Default: [Title 1] Update Delivery Server Destination List Press [Update Delivery Server Destination List] to update the receivers from the delivery server. To use this function, it is necessary to set [Delivery Option] to [On].
Page 206 9. Scanner Features You can select either [E-mail Address] or [Folder]. Default: [E-mail Address] Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 250, select whether to print the delivery journal. Default: [Print and Delete All] •...
Page 207: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the [Scan Settings] tab under [Scanner Features]. A.C.S. Sensitivity Level Sets the sensitivity level for judging color/black and white for scanning originals when [Original Type] is set to [Auto Colour Select]. Default: The default setting is the middle of 5 adjustment levels.
Page 208 9. Scanner Features If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys. Scanning will start automatically if additional originals are placed within this time. You can end scanning and begin transmission by pressing the [ ] key within this time. Once the specified time has elapsed, transmission starts automatically.
Page 209: Send Settings
Send Settings Send Settings This section describes the user tools in the [Send Settings] tab under [Scanner Features]. Compression (Black & White) Select whether or not to compress black and white scan files. Default: [On] Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load.
Page 210 9. Scanner Features When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2- 500) with the number keys. When the file type selected for [Multi-page] is [TIFF] or [PDF], the image will not be divided even if [Yes (per Page)] is selected.
Page 211 Send Settings If [Send URL Link] is selected in [Stored File E-mail Method], a phishing warning may appear after you receive a stored file e-mail, depending on your e-mail application. To prevent phishing warnings appearing after you receive a stored file e-mail, you must add the sender to your e-mail application's exclusion list.
Page 212: Initial Settings
9. Scanner Features Initial Settings This section describes the user tools in the [Initial Settings] tab under [Scanner Features]. Menu Protect You can specify user access levels for functions whose settings can be changed by users other than the administrator. Using Menu Protect, you can prevent unauthenticated users from changing the user tools.
Page 213: 10. Appendix
10. Appendix Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned. Similarly, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and scan size is shown below.
Page 214: When Using The Twain Driver Or The Wia Driver
10. Appendix Scan size and maximum resolution Maximum resolution (dpi) Scan size Exposure glass A4, B5 JIS, A5 , B6 JIS , Legal (8 × 14), 8 × 13, Letter (8 ×11), 5 × A5 , B6 JIS , 5 ×...
Page 215 Relationship between Resolution and Scan Size Scan size and maximum resolution Maximum resolution (dpi) Scan size Exposure glass Legal (8 × 14), 8 × 13 Letter (8 × 11) B5 JIS × 8 B6 JIS 1,200 If [8 Colors], [8 Colors(Photo)], or [16770K colors] is selected in [Col./Grad.:] Refer to the table below for the maximum resolution available for each scan size.
Page 216: Software Supplied On Cd-Rom
10. Appendix Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows XP/Vista/7 or Windows Server 2003/2003 R2/2008/2008 R2, the installer starts up automatically (auto run) to install various software.
Page 217 Software Supplied on CD-ROM 800 × 600 pixels, 256 colors or higher...
Page 218: Values Of Various Set Items For Transmission/Storage/Delivery Function
10. Appendix Values of Various Set Items for Transmission/ Storage/Delivery Function This section explains the values of various transmission/storage/delivery function settings. • Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
Page 219 Values of Various Set Items for Transmission/Storage/Delivery Function Item Maximum value Comments Number of addresses you can 500 addresses You can specify 100 specify at the same time destinations by direct entry, including LDAP search. Select the remaining 400 destinations from registered addresses.
Page 220 10. Appendix Item Maximum value Comments Number of password 64 alphanumeric characters characters on NCP Number of addresses you can 50 addresses You can specify a maximum of specify at the same time 50 directly entered destinations. Sendable file size 2,000 MB per file Simultaneous transmission The following table tells you the maximum values of settings for using the E-mail and Scan to Folder...
Page 221: Storage Function
Values of Various Set Items for Transmission/Storage/Delivery Function Item Maximum value Comments Sendable number of pages 2,000 pages per file Storage Function The following table tells you the maximum values of the storage function settings. Values of Set Items for File Storage Item Maximum value Comments...
Page 222: Network Delivery Function
10. Appendix Item Maximum value Comments Storable size 2,000 MB per file Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Values of Set Items for Network Delivery Item Maximum value Comments Number of subject line 128 alphanumeric...
Page 223: About Wia Scanning
About WIA Scanning About WIA Scanning WIA allows computers running Windows Vista (SP1 or later)/7, Windows Server 2008/2008 R2 to perform scanning over a network. • To use this machine as a WIA scanner, you must first download the WIA driver from the supplier's Web site and install it on your computer.
Page 224 10. Appendix Functions TWAIN Save/Delete Mode Specify original size • When scanning from the exposure glass • When scanning from the ADF Orig.Orientn.: Orientation: Scan Settings: • 1 Sided • 2 Sided • 2 Sided (Top to Top, Top to Bottom) Resolution Brightness: Contrast:...
Page 225 About WIA Scanning Functions TWAIN Specify original size (specify scan area manually) Comb./Series Endorser 3. Properties General • Diagnosis (Scan test) Authenticate • User Code: • General User Authentication Network Connection • Settings for using a specific scanner • SNMP V3 Auth.information Driver version display You might not be able to specify settings for this function from some applications.
Page 226: Specifications
10. Appendix Specifications Specifications Component Specifications Type Full-color scanner Scan method Flatbed scanning Image sensor type CCD Image Sensor Scan type Sheet, book, three-dimensional object • Length 140 355 mm (5 14 inches) Original sizes that can be scanned • Width 128 216 mm (5 8 inches) When using the E-mail/Scan to Folder/...
Page 227 Specifications Component Specifications Image compression type for black and white TIFF (MH, MR, MMR) (two-value) Image compression type for gray scale/full color JPEG Standard: • Ethernet interface (100BASE-TX/10BASE-T) Option: Interface • Gigabit Ethernet interface (1000BASE-T/ 100BASE-TX/10BASE-T) • IEEE 802.11a/b/g wireless LAN interface Network protocol TCP/IP Selectable scanning resolutions when using the E-...
Page 228 10. Appendix Component Specifications Selectable scanning resolutions when using the network delivery scanner function (main scanning 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi × sub scanning) When using the exposure glass: 100 to 1200 dpi Selectable scanning resolutions when using WIA scanner (main scanning ×...
Page 229: Trademarks
Trademarks Trademarks Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® NetWare is a registered trademark of Novell, Inc. ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Page 230 10. Appendix • The product names of Windows Server 2008 R2 are as follows: ® ® Microsoft Windows Server 2008 R2 Standard ® ® Microsoft Windows Server 2008 R2 Enterprise...
Page 231: Index
INDEX Configuring scan settings on a client computer Confirmation displays........... A.C.S. Sensitivity Level........Check Modes..............Access Privileges....53, 89, 114, 115, 156 Preview................Accessing User Tools.......... Scanned Files Status............Address book Connecting to the network..26, 27, 61, 93, 138, registering destination folders...........
Page 232 Functions..............selecting by entering the registration numbers....selecting from the list............selecting from the machine's address book..... General Settings..........selecting the destination from recent destinations... specifying the path by browsing the NetWare server..Grey Scale............specifying the path by browsing the shared network folder .....................
Page 233 Notes..............195, 196 changing............... Notes about file types......... defaults................deleting................Notice..............recalling................registering................ One sided original..........one-sided and two-sided pages......Recall..............Option list............... Recent..........39, 44, 85, 87 Original Feed Type..........Recent Destinations......... 30, 68 Original orientation..........Recept. Notice..........32, 144 TWAIN scanner..............
Page 234 Storage function..........delivering scan files............list of stored files.............. Store File.............. sending scan files by e-mail..........Store to HDD............sending scan files by Scan to Folder........ Store to HDD + Send......53, 89, 156 WSD scanner..............Stored file Search Dest......37, 40, 75, 103, 148 changing a file name............
Page 235 TWAIN scanner......... 157, 162, 164 Scan settings..............Two sided original..........Update..............Update Delivery Server Destination List.... URL................User Name............User Tools accessing................. changing................quitting................Values of set items..........e-mail................network delivery.............. Scan to Folder..............simultaneous transmission..........storage................WSD scanner..............Wait Time for Next Orig. Exposure Glass..Wait Time for Next Original(s) SADF....
Page 236 MEMO...
Page 237 MEMO...
Page 238 MEMO M052-7010...
Page 240 M052-7010...

This manual is also suitable for:

Sp 5210sr Sp 5200sf Sp 5200sr

Ricoh SP 5200S Operating Instructions Manual

1 Sending Scan Files by E-Mail

2 Sending Scan Files to Folders

3 Sending Scan Files Using WSD

4 Storing Files Using the Scanner Function

5 Saving Scan Files on a Removable Memory Device

6 Delivering Scan Files

7 Scanning Originals with the Network TWAIN Scanner

8 Various Scan Settings

9 Scanner Features

10 Appendix

Quick Links

Operating Instructions

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Summary of Contents for Ricoh SP 5200S

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Table of Contents