Ricoh 9016 Operating Instructions Manual
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Ricoh 9016 Operating Instructions Manual

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Table of Contents

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See also: Troubleshooting Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
1
2
Entering Text
Appendix
3

Operating Instructions

About This Machine

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Summary of Contents for Ricoh 9016

  • Page 1: Operating Instructions

    Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.11 “Machine Types”.) • Type 1: 9016/DSm716/LD316/Aficio MP 1600 • Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: What You Can Do With This Machine

    What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.15 “Options” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile (optional), printer (optional), and scan- ner (optional) functions.

  • Page 6: Paperless Fax Transmission

    Paperless Fax Transmission You can send a file by fax without printing it. Transmission You can send a fax from your computer over the network (Ethernet, or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
  • Page 7 Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission).
  • Page 8 Using the Scanner in a Network Environment You can use a scanner over the network. ARB006S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •...
  • Page 9 Administrating the Machine (Security Functions) You can prevent information leakage by managing the machine. ARB007S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference. • By setting passwords, you can prevent unauthorized access via the network. See Security Reference.
  • Page 10 Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer. ARB008S Web Image Monitor lets you configure and operate the machine using the Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.

  • Page 11: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Paperless Fax Transmission..................iv Fax Transmission and Reception Through the Internet ..........v Using the Scanner in a Network Environment ............vi Administrating the Machine (Security Functions).............
  • Page 12 2. Entering Text Entering Text ......................29 Available Characters ....................29 Keys .........................29 How to Enter Text ....................30 3. Appendix Dos and Don'ts.....................39 Software and Utilities Included on the CD-ROM ..........40 Viewing the Contents of the CD-ROM ..............40 Printer Drivers for This Machine................41 TWAIN Driver ......................43 LAN-Fax Driver ......................43 DeskTopBinder Lite....................44...

  • Page 13: Notice

    Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
  • Page 14 This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation.
  • Page 15 IEEE 802.11b Interface Unit Type H: Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada. L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie seulement que les spécifications techniques d'Industrie Canada ont été respectées. Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé...

  • Page 16: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.

  • Page 17: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 18 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
  • Page 19 R CAUTION: • Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water. • If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

  • Page 20: Positions Of Rwarning And Rcaution Labels

    Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ARB015S High temperature. Be careful of hot parts when clearing paper jams.

  • Page 21: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.

  • Page 22: Specifications

    Specifications Copier only Fax, printer, or scanner installed Low Power mode Power consumption 40 W 45 W Default interval 1 minute 1 minute Recovery time Less than 10 seconds Less than 10 seconds Sleep mode Power consumption Less than 10 W Default interval 1 minute Recovery time...

  • Page 23: Machine Types

    Machine Types This machine comes in two models which vary by copy speed and available options. Type 1 Type 2 Copy speed 16 copies/minute 21 copies/minute " × 11"K) " × 11"K) (A4K, 8 (A4K, 8 Fax unit Option Option Printer/Scanner unit Option Option...

  • Page 25: Getting Started

    1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. ARB034S Exposure glass cover (optional), Internal tray 2 (1 bin tray) (option- ADF (optional), or ARDF (optional, al, Type 2 only) Type 2 only).

  • Page 26: Ventilation Holes

    Getting Started Ventilation holes Operation switch Prevents overheating. Do not obstruct Press to turn the power on (the operation the ventilation holes by placing objects switch indicator lights). To turn the pow- near them or leaning things against them. er off, press again (the operation switch If the machine overheats, a fault might indicator goes off).

  • Page 27: Options

    Guide to Components Options This section introduces the names and functions of main optional parts. External Options This section provides explanations about external options. ARB042S Exposure glass cover Handset Lower this cover over originals. Used as a receiver when a fax unit is installed. Paper tray unit (1–tray type) Place a stack of originals here.
  • Page 28 Getting Started Internal Options This section describes the options that can be installed in the machine. • Fax unit Allows you to use the fax function. • Printer/Scanner unit Allows you to use the printer and scanner functions. • IEEE 1284 Interface Board Allows you to connect to an IEEE 1284 cable.

  • Page 29: Control Panel

    Control Panel Control Panel This illustration shows the control panel of a machine that has options fully installed. ARB035S {Check Destination} key (scanner Communicating indicator and facsimile mode) Lights during data transmission or reception. Press to check the specified destination. {On Hook Dial} key (facsimile {Job Information} key (scanner and mode)
  • Page 30 Getting Started {OK} key Selection keys Correspond to items on the display. Press Press to set a selected item or an entered to select the corresponding item. numeric value. {Original} key (copier, scanner Scroll keys and facsimile mode) Press to select an item. {U}:scrolls upward Press to select the most suitable scanning method for the original.
  • Page 31 Control Panel {Resolution} key (facsimile Quick Dial Flip Plate mode) Flip the plate downward to change from {Quick Dial 01} key to {Quick Dial 16} key. Press to specify the resolution of the fax. Flip the plate upward to change from See “Resolution”, Facsimile Reference.

  • Page 32: Display

    Getting Started Display The display panel shows machine status, error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on.

  • Page 33: When The Authentication Screen Is Displayed

    When the Authentication Screen is Displayed When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Inte- gration Server Authentication is enabled, the authentication screen appears. The ma- chine is operable only if you enter a valid user name and password. If user code authentication is enabled, you cannot use the machine until you enter a valid user code.

  • Page 34: Login (Using The Control Panel)

    Getting Started Login (Using the Control Panel) Use the following procedure to log in when Basic Authentication, Windows Authen- tication, LDAP Authentication, or Integration Server Authentication is enabled. Enter the login user name, and then press the {OK} key. Enter the login password, and then press the {OK} key. When the user is authenticated, the screen for the function you are using appears.

  • Page 35: Login (Using A Printer Driver)

    When the Authentication Screen is Displayed Login (Using a Printer Driver) If Basic Authentication, Windows Authentication, LDAP Authentication, or In- tegration Server Authentication is enabled, make encryption settings in the properties screen of the driver, and then specify a login user name and password. Note ❒...

  • Page 36: Changing Modes

    Getting Started Changing Modes Note ❒ You cannot switch modes during initial setup. ❒ The copying screen is displayed as default after power on. You can change this default setting. For the setting procedure, see “General Features”, Gener- al Settings Guide. ❒...

  • Page 37: Turning On The Power

    Turning On the Power Turning On the Power This section describes how to turn on/off the power. ❖ Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.

  • Page 38: Turning On The Power

    Getting Started Note ❒ Do not turn off the main power switch immediately after turning it on. Do- ing so may result in damage to the memory, leading to malfunctions. ❒ When the message “ Restart is required due to a functional er- ”...

  • Page 39: Turning Off The Main Power

    Turning On the Power Note ❒ Even if you press the operation switch, the indicator does not go out, but flashes in the following case: • During communication with external equipment. Turning Off the Main Power Turn off the main power as follows: Important ❒...

  • Page 40: Saving Energy

    Getting Started Saving Energy This machine has the following energy saving function. ❖ Auto off (Copier only) This machine automatically turns itself off when a job is finished, after a cer- tain period of time has elapsed. This function is called “Auto off”. You can change the Auto Off time.

  • Page 41: Entering Text

    2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the cursor position. If there is a character already at the cursor position, the newly entered character appears before it. Available Characters You can enter the following characters: •...

  • Page 42: How To Enter Text

    Entering Text ❖ Number keys Use to enter numbers. ❖ {Quick Dial 01/17} key to {Quick Dial 09/25} key (A to Z) Press these to enter upper and lower case letters. ❖ {Clear/Stop} key Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
  • Page 43 Entering Text Entering letters Press the {Shift} key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press a Quick Dial key. A letter is entered and the cursor moves along one space. ❖ Keyboard Type A AMA035S...
  • Page 44 Entering Text ❖ Keyboard Type B Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16/32} to select one of its variations. AMA028S...
  • Page 45 Entering Text ❖ Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech let- ters. Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16/32} to select one of its variations. ARB028S...
  • Page 46 Entering Text ❖ Keyboard Type D This keyboard type allows you to enter Russian letters. Press the {Shift} key to enter Cyrillic character mode. To enter a letter, press the corre- sponding Quick Dial key indicated in the table below. Press the key repeat- edly until the required letter is displayed.
  • Page 47 Entering Text Depending on the selected keyboard type, you can enter the following symbols. ❖ Keyboard Type A AMA031S ❖ Keyboard Type B AMA032S...
  • Page 48 Entering Text ❖ Keyboard Type C AMA033S ❖ Keyboard Type D AMA034S...
  • Page 49 Entering Text Entering numbers Press the number keys. ARB038S The number is entered and the cursor moves. Deleting characters Use {W} or {V} to move the cursor to the character you want to delete. Press the {Clear/Stop} key. This will delete the character at the cursor position.
  • Page 50 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Prog/Change/Del User Text]. For details about registering User Texts, see “General Features”, General Set- tings Guide. Press the {Shift} key to display [User Text]. Select the text you want to add using {U} or {T}, and then press the {OK} key.

  • Page 51: Appendix

    3. Appendix This section describes Dos and Don'ts and copy paper. Dos and Don'ts The following information should be kept in mind during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

  • Page 52: Software And Utilities Included On The Cd-Rom

    Appendix Software and Utilities Included on the CD- Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner Driver and Utilities”, and “Manuals”. In “Manuals”, manuals are stored in PDF format and HTML format. The following are included on the three separate CD-ROMs: ❖...

  • Page 53: Printer Drivers For This Machine

    Software and Utilities Included on the CD-ROM Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”. Printer Language PCL 6 PCL 5e RPCS PostScript 3...
  • Page 54 Appendix ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included on the CD- ROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language. ❖...

  • Page 55: Twain Driver

    Software and Utilities Included on the CD-ROM TWAIN Driver This section describes the file path and system requirements of the TWAIN driver. This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed. ❖...

  • Page 56: Desktopbinder Lite

    Appendix Note ❒ Before beginning installation, exit all other applications. DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.

  • Page 57: Smartdevicemonitor For Admin

    Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using their IP addresses. We recommend that network administrators use this application.

  • Page 58: Desktopbinder-Smartdevicemonitor For Client

    Appendix DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1 ❖...

  • Page 59: Installing The Operating Instructions

    Installing the Operating Instructions Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML format manuals. Install the manuals you want to use. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0 •...

  • Page 60: Pdf Manuals

    Appendix PDF Manuals The supplied CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folders on the CD-ROM: • About This Machine PDF MANUAL\US_ENG\INTRO • General Settings Guide PDF MANUAL\US_ENG\USERTOOL •...

  • Page 61: Opening The Installed Operating Instructions

    Opening the Installed Operating Instructions Opening the Installed Operating Instructions This section explains how to open installed manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.

  • Page 62: Opening From The Cd-Rom

    Appendix Opening from the CD-ROM This section explains how to open a manual from the supplied CD-ROM. Click [Read manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.

  • Page 63: Specifications For The Main Unit

    Specifications for the Main unit Specifications for the Main unit Following describes the specification of the main unit. ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖...
  • Page 64 Appendix ❖ Paper weight: • Paper tray: 60 – 90 g/m , 16 – 24 lb. • Bypass tray: 52 – 162 g/m , 14 – 43 lb. • Duplex unit: 64 – 90 g/m , 20 – 24 lb. ❖...
  • Page 65 Specifications for the Main unit ❖ Paper capacity: • Type 1: Tray 1: 250 sheets (80 g/m , 20 lb.) Bypass tray: 100 sheets (80 g/m , 20 lb.) • Type 2: Tray 1, 2: 250 sheets (80 g/m , 20 lb.) Bypass tray: 100 sheets (80 g/m , 20 lb.) ❖...
  • Page 66 Appendix ❖ Duplex unit (Type 2 only) • Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8 " × 14"L, " × 11"KL, 7 " × 10 "KL, 8" × 13"L, 8 " × 13"L, 8 "...

  • Page 67: Specifications For Options

    Specifications for Options Specifications for Options Following describes the options to be externally installed to the machine body. Specification values represent the values when the copy function is used. Speci- fication values may vary depending on the function used. Exposure Glass Cover Lower this over originals for copying.

  • Page 68: Auto Document Feeder Capable Of Scanning Both Sides Of A Sheet (Ardf)

    Appendix Auto Document Feeder capable of scanning both sides of a sheet (ARDF) ❖ Original size: • A3L - A5KL • 11" × 17"L - 5 " × 8 "KL ❖ Original weight: • One-sided originals: 40 - 128 g/m (10 - 34 lb.) •...

  • Page 69: Paper Tray Unit (1-Tray Type)

    Specifications for Options Paper Tray Unit (1-tray type) ❖ Paper weight: 60 - 105 g/m (16 - 28 lb.) ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8 " × 14"L, " × 13"L, 8 "...

  • Page 70: Copy Paper

    Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: ❖ Paper tray 1 (Type 1), Paper tray 1 and 2 (Type 2) Paper type and Metric version Inch version...
  • Page 71 Copy Paper ❖ Bypass tray Paper type and Metric version Inch version Paper weight capacity Standard paper 100 sheets A3L, B4 JISL , A4K , B4 JISL 52-162 g/m (14- A4L, B5 JISKL , A5K A4KL , B5 JISKL 43 lb.) A5L, B6 JISL , A6L A5KL...
  • Page 72 Appendix Note ❒ Load paper into the paper tray and the bypass tray with the print side facing down. ❒ When using the bypass tray, it is recommended that you set the paper orien- tation to L. ❒ You must manually specify the size of custom size paper when loading it on the bypass tray.

  • Page 73: Unusable Paper

    Copy Paper Unusable Paper This section describes which types of paper are unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...

  • Page 74: Paper Storage

    Appendix Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas. •...

  • Page 75: Index

    INDEX Exposure glass Exposure glass cover Add Toner indicator External Options ARDF Auto off Facsimile Facsimile key Bluetooth unit Fax unit Bottom right cover Front cover Bypass tray Handset CAUTION Characters Check Destination key IEEE 1284 Interface Board Clear Modes key IEEE 802.11b wireless LAN board Clear/Stop key Immediate Trans./Memory Trans.
  • Page 76 Network Safety Information Number keys Saving Energy Scanner Scanner key Scroll keys OK key Search Destination key On Hook Dial key Security Online key Selection keys Opening from the CD-ROM Shift key Opening from the Icon Sleep mode Opening from the Start Menu SmartDeviceMonitor for Admin Opening the Installed SmartDeviceMonitor for Client...
  • Page 77 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
  • Page 78 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d/Aficio MP 2000 EN USA B843-7653...
  • Page 79 Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 80 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d/Aficio MP 2000 EN USA B843-7480...
  • Page 81 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. • Type 1: Type for 9016/DSm716/LD316/Aficio MP 1600 • Type 2: Type for 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.
  • Page 82 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 83 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ! Media differ according to manual. ! The printed and electronic versions of a manual have the same contents. ! Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
  • Page 84 " Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
  • Page 85 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools ...................4 Changing Default Settings ..................4 Exiting User Tools ......................5 Menu Protect......................5 Changing Default Settings Using Web Image Monitor..........6 1.
  • Page 86 3. Copier Features Copier Features....................71 4. Fax Features General Settings/Adjust ..................75 Reception Settings ....................77 E-mail Settings .....................78 IP-Fax Settings .....................80 Administrator Tools.....................83 Registering Fax Information ................87 Registering Fax Information ..................88 Deleting Fax Information ..................90 Forwarding ......................92 Programming an End Receiver ................93 Canceling Receiver Settings ..................94 Printing a Forwarding Mark ..................95 Parameter Setting ....................96...
  • Page 87 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..................... 135 Managing names in the Address Book ..............137 Sending fax by Quick Dial ..................137 Sending e-mail by Quick Dial .................138 Sending scanned files to a shared folder directly...........138 Preventing unauthorized user access to shared folders from the machine ...139 Managing users and machine usage ..............139 Registering Names ....................
  • Page 88 Searching......................257 Searching by Name....................257 Searching from the List ..................258 Searching by Registration Number ................259 Searching by User Code ..................260 Searching by Fax Number ..................261 Searching by E-mail Address.................262 Searching by Destination Folder Name ..............263 Using Web Image Monitor................. 264 8. Other User Tools Changing the Display Language ..............

  • Page 89: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 90: Display Panel

    Display Panel The display panel shows machine status, error messages, and function menus. Important ! A force or impact of more than 30 N (about 3 kgf) will damage the display panel. If you press the {User Tools/Counter} key, the User Tools Menu screen appears. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.

  • Page 91: Reading The Display And Using Keys

    Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. If you press the {Copy} key, the initial copy screen appears. Using the initial copy screen menu as an example, this section explains how to use the machine's control panel.

  • Page 92: Accessing User Tools

    Accessing User Tools User Tools allow you to change or set defaults. Note ! Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ! Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or {Clear Modes} key is pressed.

  • Page 93: Exiting User Tools

    Select the item using {U} or {T}, and then press the {OK} key. Change settings by following instructions on the display, and then press the {OK} key. Note ! Press the {Escape} key to return to the previous display. ! To discontinue the operation and return to the initial display, press the {User Tools/Counter} key.

  • Page 94: Changing Default Settings Using Web Image Monitor

    Changing Default Settings Using Web Image Monitor This section describes how to access the Web Image Monitor. You can also change the settings of this machine using Web Image Monitor. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.

  • Page 95: Connecting The Machine

    1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. ARG003S USB port IEEE 1284 port (optional)

  • Page 96: Connecting To The Ethernet Interface

    Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ! If the main power switch is on, turn it off. A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 15 cm (6 inch) (1) from the machine end of the cable.
  • Page 97 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.

  • Page 98: Connecting To The Usb Interface

    Connecting the Machine Connecting to the USB Interface Connect the USB 2.0 interface cable to the USB 2.0 port. Connect the USB 2.0 interface cable to the USB 2.0 port. ARG006S Connect the other end to the USB port on the host computer. Note ! This machine does not come with a USB interface cable.

  • Page 99: Connecting To The Ieee 1284 Interface

    Connecting to the Interfaces Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. Turn off the main power switch of the host computer.

  • Page 100: Connecting To The Ieee 802.11B (Wireless Lan) Interface

    Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface. Note ! Check the settings of the IPv4 address and subnet mask of this machine. ! For details about how to set the IPv4 address and subnet mask from the con- trol panel of the machine, see "Interface Settings".
  • Page 101 Connecting to the Interfaces Note ! Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ! For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b".
  • Page 102 Connecting the Machine " When using in ad hoc mode / 802.11 ad hoc mode ZGDH600J If the IEEE 802.11b interface unit is functioning, the LED lights up in or- ange. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode.

  • Page 103: Network Settings

    Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ! These settings should be made by the system administrator, or with the ad- vice the system administrator.
  • Page 104 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Machine Name As required Note ! IPv6 can be used only for the printer function. ! In [Effective Protocol], check that the protocol you want to use is set to [Active]. ! [LAN Type] is displayed when the wireless LAN board is installed.

  • Page 105: Settings Required To Use Internet Fax

    Network Settings Menu User Tool Setting Requirements Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required IEEE 802.11b Interface Settings/ Communication Speed As required IEEE 802.11b Note ! In [Effective Protocol], check that the protocol you want to use is set to [Active]. ! [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed.
  • Page 106 Connecting the Machine Menu User Tool Setting Requirements File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3/IMAP4 Settings As required File Transfer Admin.
  • Page 107 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet FAX with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Setting" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...

  • Page 108: Settings Required To Use E-Mail Function

    Connecting the Machine Note ! In [Effective Protocol], check that the protocol you want to use is set to [Active]. ! [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
  • Page 109 Network Settings Menu User Tool Setting Requirements File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3/IMAP4 Settings As required File Transfer Admin. E-mail Address As required File Transfer E-mail Communication Port...
  • Page 110 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Host Name As required Interface Settings/ Communication Mode Necessary IEEE 802.11b Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required IEEE 802.11b Interface Settings/...

  • Page 111: Settings Required To Use Scan To Folder Function

    Network Settings Settings Required to Use Scan to Folder Function This section lists the settings required for sending file. Ethernet This section lists the settings required for sending file with Ethernet cable. For details about how to specify the settings, see "Interface Setting" and "File Transfer".
  • Page 112 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending file with IEEE 802.11b (wire- less LAN). For details about how to specify the settings, see "Interface Setting" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...

  • Page 113: Settings Required To Use The Network Delivery Scanner

    Network Settings Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with Ether- net cable. For details about how to specify the settings, see "Interface Setting" and "File Transfer".
  • Page 114 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Setting" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...

  • Page 115: Settings Required To Use Network Twain Scanner

    Network Settings Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable. For details about how to specify the settings, see "Interface Setting". Menu User Tool Setting Requirements...
  • Page 116 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Setting". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address As required...

  • Page 117: Using Utilities To Make Network Settings

    Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ! For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
  • Page 118 Connecting the Machine " [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. "...
  • Page 119 Network Settings " [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. "...
  • Page 120 Connecting the Machine " [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. "...
  • Page 121 Network Settings " [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. "...
  • Page 122 Connecting the Machine File Transfer Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. " [File Transfer] → [SMTP Server] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. •...
  • Page 123 Network Settings " [File Transfer] → [E-mail Recept. Interval] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. "...

  • Page 124: Connecting The Machine To A Telephone Line And Telephone

    Connecting the Machine Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: •...

  • Page 125: Selecting The Line Type

    Connecting the Machine to a Telephone Line and Telephone Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". Note ! This function is not available in some regions. Reference p.75 “Fax Features”...
  • Page 126 Connecting the Machine " Adjusting the handset bell volume ND1X00E1 Adjust the handset ringer volume using the volume switch. Note ! Some external telephones may not be connected or may suffer reduced func- tionality.

  • Page 127: System Settings

    2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings.
  • Page 128 System Settings " Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is On. " Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. The default setting is On.

  • Page 129: Output Tray Settings

    General Features " Measurement Unit You can switch the measurement between "mm" and "inch". The default setting is mm. Note ! If the Panel Key Sound setting is "Off", the beeper does not sound, whatever the Warm-up Beeper setting. Reference p.4 “Accessing User Tools”...

  • Page 130: Tray Paper Settings

    System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ! If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
  • Page 131 Tray Paper Settings • Type 2 The paper sizes you can set for Tray 1, 2 are as follows: A3L, A4K, A4L, A5K, B4 JISL, B5 JISK, B5 JISL, 11"×17"L, "×14"L, 8 "×13"L, 8 "×11"K, 8 "×11"L, 8 "×14"L, "×13"L, 8"×13"L, 7 "×10 "K, 7 "×10...
  • Page 132 System Settings " Paper Type: Tray 1-4 Sets the display so you can see what type of paper is loaded in the each paper tray. The print function uses this information to automatically select the pa- per tray. • The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Color Paper, Let- terhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock The default setting for Paper Type is No Display (Plain Paper).

  • Page 133: Timer Settings

    Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. " Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
  • Page 134 System Settings " Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec.. " Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.

  • Page 135: Interface Settings

    Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Set- tings. "...
  • Page 136 System Settings " DNS Configuration Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x" indicates a number). The default settings of DNS server 1-2 are 000.000.000.000. "...
  • Page 137 Interface Settings " SMB Work Group Specify the SMB work group. Enter the group name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Use uppercase letters for alphabet. " Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment.

  • Page 138: Parallel Interface

    System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. " Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK outside.

  • Page 139: Ieee 802.11B

    Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wire- less LAN interface board.

  • Page 140: Print I/F Settings List

    System Settings " Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. • No • Yes Reference p.4 “Accessing User Tools” Print I/F Settings List You can check items related to the network environment. The configuration page shows the current network settings and network infor- mation.

  • Page 141: File Transfer

    File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. " Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server.
  • Page 142 System Settings " POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
  • Page 143 File Transfer " Admin. E-mail Address On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address. When sending e-mail using the Internet fax function, the administrator's e- mail address appears as the sender's address under the following conditions: •...
  • Page 144 System Settings " Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. •...

  • Page 145: Administrator Tools

    Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
  • Page 146 System Settings " Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: •...
  • Page 147 Administrator Tools " Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].
  • Page 148 System Settings " Key Counter Management Specify that functions that you want to manage with the key counter. • Copier • Facsimile • Printer • Scanner " Extended Security Specify whether or not to use the extended security functions. For details about this function, consult your administrator.

  • Page 149: Program/Change/Delete Ldap Server

    Administrator Tools " AOF (Always On) Specify whether or not to use Auto Off. • On • Off " Firmware Version You can check the version of the software installed in this machine. " Network Security Level For details about this function, consult your administrator. "...
  • Page 150 System Settings Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Select the LDAP server you want to program or change using {U} or {T}, and then press the {OK} key.
  • Page 151 Administrator Tools Deleting the programmed LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key.

  • Page 152: Programming The Ldap Server

    System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. Entering an identification name Select [Name] using {U} or {T}, and then press the {OK} key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation.
  • Page 153 Administrator Tools Entering the search base Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the se- lected folder are search targets. Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, en- ter "dc=sales department, o=ABC".
  • Page 154 System Settings Starting SSL communication Select [SSL] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to "689".
  • Page 155 Administrator Tools Entering the user name and password Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.
  • Page 156 System Settings Testing the connection Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. Setting search conditions Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again.
  • Page 157 Administrator Tools Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.
  • Page 158 System Settings...

  • Page 159: Copier Features

    3. Copier Features This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools". Copier Features This section describes the user tools in Copier Features. Default settings are shown in bold type. "...
  • Page 160 Copier Features " Original Type Setting You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)]. • Text Mode 1 normal text originals •...
  • Page 161 Copier Features " Orientation You can select the original orientation when using the Combine/Series, or two-sided originals to 1-sided duplex function. • Type 1 You can select the original orientation when making Combine/Series copies. • Type 2 You can select the original orientation when using the Combine/Series, or two-sided originals to 1-sided Duplex function.
  • Page 162 Copier Features " Rotate Sort Specify whether or not to select rotate sort when the {Sort} key is pressed. The default setting is Off. When you select [On], you can select [Rotate Sort]. When you select [Off], you cannot select [Rotate Sort]. If you press the {Sort} key, only Sort is enabled.

  • Page 163: Fax Features

    4. Fax Features This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools". General Settings/Adjust This section describes the user tools in the General Settings/Adjust menu under Fax Features. Default settings are shown in bold type.
  • Page 164 Fax Features " Set User Function Key 1-3 Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on. The User Function keys can be programmed with the following items: • Print Journal •...

  • Page 165: Reception Settings

    Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fax Features. Default settings are shown in bold type. " Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception. "...

  • Page 166: E-Mail Settings

    Fax Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Fea- tures. Default settings are shown in bold type. " Internet Fax Settings You can select to display or not. When you want to send an Inter- net Fax, set On to display the icon.
  • Page 167 E-mail Settings " SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server.

  • Page 168: Ip-Fax Settings

    Fax Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Fax Fea- tures. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec- essary.
  • Page 169 IP-Fax Settings " SIP Settings Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting list (switch 34, bit 0) to "On". The default is "Off". Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
  • Page 170 Fax Features " Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway without using the gatekeeper/SIP server. Program/Change: Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.

  • Page 171: Administrator Tools

    Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools Settings menu under Fax Features. Default settings are shown in bold type. " Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine.
  • Page 172 Fax Features " Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For infor- mation about how to specify group destination, see "Registering a Names to a Group".
  • Page 173 Administrator Tools " Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
  • Page 174 Fax Features " RDS On/Off (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it.

  • Page 175: Registering Fax Information

    Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ! You can confirm programmed settings from the Parameter Settings List.
  • Page 176 Fax Features Registering Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. Select fax information you want to program/change using {U} or {T}, and then press the {OK} key.
  • Page 177 Registering Fax Information Enter the fax header including your Own Name and Fax Number, and then press the {OK} key. To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again. Note ! You can register up to 32 characters in the Fax Header. ! You can use characters, symbols, numbers, and spaces.

  • Page 178: Deleting Fax Information

    Fax Features Programming/Changing Own Fax Number Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. Enter the source fax number using the number key, and then press the {OK} key. To change the programmed source fax header, press the {Clear/Stop} key, and then enter again.
  • Page 179 Registering Fax Information Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. Select fax information you want to delete using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop}key. The programmed information is deleted. Press the {OK} key.

  • Page 180: Forwarding

    Fax Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ! To use this function, set [Forwarding] under [Administrator Tools] to [On].

  • Page 181: Programming An End Receiver

    Forwarding Programming an End Receiver Important ! One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. How ever maximum of 100 desti- nations can be specified in a group. Select [Fax Features] using {U} or {T}, and then press the {OK} key.

  • Page 182: Canceling Receiver Settings

    Fax Features Press the {User Tools/Counter} key. Reference p.96 “Parameter Setting” (switch 21, bit 3) p.190 “Registering Folders” Canceling Receiver Settings Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Forwarding] using {U} or {T}, and then press the {OK} key.

  • Page 183: Printing A Forwarding Mark

    Forwarding Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. Specify whether or not to print a Forwarding Mark in the "Parameter Setting" (switch 02, bit 0).

  • Page 184: Parameter Setting

    Fax Features Parameter Setting Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. " Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
  • Page 185 Parameter Setting Switch Bit Item Substitute the reception when the 00: Enabled un- machine cannot print (because all conditionally paper trays have run out of paper, (Free) toner is empty, or all paper trays 01: Enabled are out of order) when Own Name / Own Fax Number is...
  • Page 186 Fax Features Switch Bit Item Receive messages by pressing the Off (The ma- On (The ma- {Start} key when originals are not set. chine does not chine receives receive messag- messages by es by pressing pressing the the {Start} key.) {Start} key.) Print date with Fax Header Print transmitter origin with Fax...

  • Page 187: Changing The User Parameters

    Parameter Setting Switch Bit Item Select priority order for alternative Paper Output Electronic Out- destinations if there is no destina- Priority put Priority tion of the specified type. <Priority Order> <Priority Order> 1. IP-Fax destina- 1. E-mail address tion 2. Folder 2.
  • Page 188 Fax Features Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select the switch number you want to change using the scroll keys, and then press the {OK} key. Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0.

  • Page 189: Printing The Parameter Settings List

    Parameter Setting Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of im- portance or often-used items are included in the list. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

  • Page 190: Home Position

    Fax Features Home Position Specify the type of original immediately after the power is turned on and when {Clear Modes} key is pressed. " Home Position • Image Density Allows one of five image density steps to be set as the home position. For details, see "Image Density (Contrast)", Facsimile Reference.
  • Page 191 Home Position " Home Position Parameter List For details about setting parameters, see "Parameter Setting". Do not change switches other than those listed. Switch Bit Item 3,2,1 Image density 000: Normal density 001: The lightest density 010: The darkest density 101: Lighter density 110: Darker density Resolution...

  • Page 192: Changing The Home Position

    Fax Features Changing the Home Position Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select [Home Position] using {U} or {T}, and then press the {OK} key.
  • Page 193 Home Position Press the {OK} key.

  • Page 194: Program Special Sender

    Fax Features Program Special Sender By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.

  • Page 195: Authorized Reception

    Program Special Sender Note ! You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ! The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ! You cannot use the following functions with Internet Fax receptions. •...

  • Page 196: Forwarding

    Fax Features Forwarding Print received documents, and then transfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ! To use this function, program your Special Senders, and then select "On" for "Forwarding"...

  • Page 197: Programming/Changing Special Senders

    Program Special Sender Programming/Changing Special Senders Program and change Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
  • Page 198 Fax Features Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. Select items using {U} or {T}, and then press the {OK} key. You must select only the item you want to program.

  • Page 199: Authorized Rx (Authorized Reception)

    Program Special Sender Authorized RX (Authorized Reception) Specify when programming a Special Sender. Select [Authorized RX] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Forwarding Specify when programming a Special Sender.
  • Page 200 Fax Features Specify an End Receiver using the Quick Dial keys or [ ], and then press the {OK} key. Press the {OK} key. Note ! Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools]. ! Press the button on the right of the display to switch the destination be- tween fax number, e-mail address, IP-Fax destination, and folder.

  • Page 201: Memory Lock

    Program Special Sender Memory Lock Specify when programming a Special Sender. Select [Memory Lock] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Note ! Selecting [Same as Basic Settings] will result in the same setting made for [Program Memory Lock ID] under [Administrator Tools].

  • Page 202: Deleting A Special Sender

    Fax Features Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press the {User Tools/Counter} key.
  • Page 203 Program Special Sender Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. Select the sender you want to delete using {U} or {T}, and then press the {OK} key.

  • Page 204: Printing Special Sender List

    Fax Features Printing Special Sender List You can display programmed Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.

  • Page 205: Printer Features

    5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures.

  • Page 206: Printing The List/Test Page

    Printer Features Note ! The layout of the list produced by the test print is fixed to A4 (letter size). We recommend you load A4 or letter size paper (plain or recycled) in one of the paper trays. ! The tray that contains A4 (letter) size paper is automatically selected. If A4 (letter) size paper is not loaded in any of the paper trays, Paper Tray Priority is selected.

  • Page 207: Maintenance

    Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. Default settings are shown in bold type. " List/Test Print Lock You can Lock the [List/Test Print] menu. The default setting is Off. Reference p.4 “Accessing User Tools”...

  • Page 208: System

    Printer Features System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. " Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
  • Page 209 System " Toner Saving You can save toner. The default setting is Off. " Printer Language Specify the printer language. The default setting is Auto. " Sub Paper Size You can enable the Auto Substitute Paper Size (A4 and LT) feature. The default setting is Off.
  • Page 210 Printer Features " RAM Disk You can specify how much data the RAM disk can hold. If you do not want to use the RAM disk, select [0 MB]. This setting does not appear if the function upgrade option is installed. The default setting is 4 MB.

  • Page 211: Host Interface

    Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. " I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.

  • Page 212: Pcl Menu

    Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. " Orientation You can set the page orientation. The default setting is Portrait. " Form Lines You can set the number of lines per page.
  • Page 213 PCL Menu " Courier Font You can select a courier font type. The default setting is Regular. " Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 8 inches.

  • Page 214: Ps Menu

    Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. " Data Format You can select a data format. •...

  • Page 215: Pdf Menu

    PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. " Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
  • Page 216 Printer Features...

  • Page 217: Scanner Features

    6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features.
  • Page 218 Scanner Features " Original Type Setting Make these settings according to the paper type of the original. Settings made here are assigned to the {Original Type} keys of the scanner function. The default setting for Type 1 (Text) is Text/Line Art. The default setting for Type 2 (Photo) is Photo.

  • Page 219: Destination List Settings

    Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server.

  • Page 220: Send Settings

    Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
  • Page 221 Send Settings " Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All.
  • Page 222 Scanner Features " E-mail Informatn. Language Select the language in which e-mail information such as title, date, adminis- trator mail address is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

  • Page 223: Registering Addresses And Users For Facsimile/Scanner Functions

    7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
  • Page 224 Registering Addresses and Users for Facsimile/Scanner Functions " Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. " Fax Settings You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol.

  • Page 225: Managing Names In The Address Book

    Address Book " Register Group to You can put registered e-mail and folder destinations into a group for easier management. Note ! Using Address Management Tool in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.

  • Page 226: Sending E-Mail By Quick Dial

    Registering Addresses and Users for Facsimile/Scanner Functions Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail des- tinations simply by selecting it from destination search or selecting the Quick Dial keys when sending a document by Internet fax. A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the "From"...

  • Page 227: Preventing Unauthorized User Access To Shared Folders From The Machine

    Address Book Preventing unauthorized user access to shared folders from the machine After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission. You can prevent unauthorized access to registered folders. Reference p.244 “Registering a Protection Code”...

  • Page 228: Registering Names

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names.
  • Page 229 Registering Names Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automat- ically displayed. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.

  • Page 230: Changing A Registered Name

    Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.

  • Page 231: Deleting A Registered Name

    Registering Names Enter the new name, and then press the {OK} key. To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. Press the {OK} key. Press the {User Tools/Counter} key.
  • Page 232 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Delete] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.

  • Page 233: Authentication Information

    Authentication Information Authentication Information Following describes the procedure for authenticating a user code. Important ! The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
  • Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 235 Authentication Information Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again.

  • Page 236: Changing A User Code

    Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! You can enter a one-to eight-digit user code. ! For registration of a name, see "Registering Names". Reference p.140 “Registering Names” Changing a User Code This section describes how to change a user code.
  • Page 237 Authentication Information Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
  • Page 238 Registering Addresses and Users for Facsimile/Scanner Functions Enter the new user code using the number keys, and then press the {OK} key. Select [Permit Functions on Auth.] using {U} or {T}, and then press the {OK} key. Select the function you want to change the user code for using {V}, and then press the {OK} key.

  • Page 239: Deleting A User Code

    Authentication Information Deleting a User Code This section describes how to delete a user code. Important ! After clearing the user code, the counter is automatically cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
  • Page 240 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} to delete the user code, and then press the {OK} key. Press the {Escape} key.

  • Page 241: Displaying The Counter For Each User

    Authentication Information Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To delete a name entirely, see "Deleting a Registered Name". Reference p.143 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key.

  • Page 242: Printing The Counter For Each User

    Registering Addresses and Users for Facsimile/Scanner Functions Select [Display] using {U} or {T}, and then press the {OK} key. Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key. Counters for individual function usage under each user code appear. Press the {OK} key.
  • Page 243 Authentication Information Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. Select [Print] using {U} or {T}, and then press the {OK} key. Select [Per User] using {U} or {T}, and then press the {OK} key. Select the path destination procedure using {U} or {T}, and then press the {OK} key.

  • Page 244: Printing The Counter For All User

    Registering Addresses and Users for Facsimile/Scanner Functions Select the function you want to print the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Press the {Start} key. Press the {User Tools/Counter} key. Printing the Counter for All User This section describes how to print the counter for all user.
  • Page 245 Authentication Information Select [Print] using {U} or {T}, and then press the {OK} key. Select [All Users] using {U} or {T}, and then press the {OK} key. Select the function you want to print the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.

  • Page 246: Clearing The Number Of Prints

    Registering Addresses and Users for Facsimile/Scanner Functions Clearing the Number of Prints This section describes how to clear the counter. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
  • Page 247 Authentication Information Select the user to clear , enter the user code and then press the {OK} If you select [Manual] in step key. , confirm the user code using {V} and then If you select [Display List] in step press the {OK} key.
  • Page 248 Registering Addresses and Users for Facsimile/Scanner Functions Press [Yes]. Press the {User Tools/Counter} key.

  • Page 249: Fax Destination

    Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register "Name" for the fax desti- nation.
  • Page 250 Registering Addresses and Users for Facsimile/Scanner Functions " Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" be- fore it at the top of the sheet.
  • Page 251 Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 252 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter the fax number using the number keys, and then press the {OK} key. Specify optional settings such as "SUB Code", "SEP Code", and "Interna- tional TX mode".
  • Page 253 Fax Destination Press the {User Tools/Counter} key. Note ! After entering a fax number, be sure to press the {OK} key. If you press the {Escape} key without pressing the {OK} key, the entered number is not registered. ! When a group is registered, you can also add this fax destination to the group.
  • Page 254 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
  • Page 255 Fax Destination Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To change the name, see "Changing a Name". Reference p.168 “Changing a fax number” p.168 “Programming the SUB Code” p.169 “Programming the SEP Code” p.170 “Setting the International TX Mode” p.171 “Setting label insertion”...
  • Page 256 Registering Addresses and Users for Facsimile/Scanner Functions Select [Register as] using {U} or {T}, and then press the {OK} key. Select [Sender Only] using {U} or {T}, and then press the {OK} key. Press [End]. Reference p.145 “Registering a User Code” Changing a fax number Enter the new fax number using the number keys, and then press the {OK} key.
  • Page 257 Fax Destination Enter the SUB Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key. Press [Exit]. Programming the SEP Code Press [Option]. Select [SEP Code] using {U} or {T}, and then press the {OK} key. Enter the SEP Code using the number keys and then press the {OK} key.
  • Page 258 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password using the number keys and then press the {OK} key. Press [Exit]. Setting the International TX Mode Press [Option]. Select [International TX Mode] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
  • Page 259 Fax Destination Setting label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Option]. Select [Label Insertion] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
  • Page 260 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered Fax Destination Important ! If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.
  • Page 261 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the fax number, then press the {OK} key. Press [End]. Press the {OK} key.

  • Page 262: Ip-Fax Destination

    Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ! When you want to delete a user code along with the user itself, see "Deleting a User". Reference p.143 “Deleting a Registered Name” IP-Fax Destination This section describes how to register a IP-Fax destination. Reference For details about sending an IP-Fax, see "Sending by IP-Fax", Facsimile Refer- ence.
  • Page 263 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
  • Page 264 Registering Addresses and Users for Facsimile/Scanner Functions Select the protocol using {U} or {T}, and then press the {OK} key. Enter the IP-Fax destination and then press the {OK} key. Press [Option] to select the items to be set. Press {OK}. Press [End].
  • Page 265 Fax Destination Changing a Registered IP-Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 266 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter again the item to be changed. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To change the name, see "Changing a Name".
  • Page 267 Fax Destination Changing a Registered IP-Fax Destination Press [IP]. Select the new protocol using {U} or {T}, and then press the {OK} key. Enter the new IP-Fax destination and then press the {OK} key. Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered.
  • Page 268 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 269 Fax Destination Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press [IP] and then press the {OK} key. Press the {Clear/Stop} key to delete the IP-Fax destination, then press the {OK} key twice. Press [End]. Press the {OK} key.

  • Page 270: E-Mail Destination

    Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "User (Destination) Name"...
  • Page 271 E-mail Destination Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key.

  • Page 273: Changing A Registered E-Mail Destination

    E-mail Destination Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see "Registering a Name to Group". Note ! Up to 128 alphanumerical characters are usable for the mail address. ! For registration of a name, see "Registering Names".
  • Page 274 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
  • Page 275 E-mail Destination Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. Select [Send] or [Do not send] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key. Press [End].

  • Page 276: Deleting A Registered E-Mail Destination

    Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered E-mail Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 277 E-mail Destination Press the {OK} key. Press [Details]. Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the mail address, then press the {OK}key. Press [End]. Press the {User Tools/Counter} key. Note ! To delete a name entirely, see "Deleting a Registered Name".

  • Page 278: Registering Folders

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
  • Page 279 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 280 Registering Addresses and Users for Facsimile/Scanner Functions Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
  • Page 281 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key.
  • Page 282 Registering Addresses and Users for Facsimile/Scanner Functions Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
  • Page 283 Registering Folders Press the {User Tools/Counter} key. Note ! For registration of a name, see "Registering Names". ! You can enter up to 128 characters for the user name. ! You can enter up to 64 characters for the password. ! If the connection test fails, check the settings, and then try again.
  • Page 284 Registering Addresses and Users for Facsimile/Scanner Functions Locating the SMB folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. Select a client computer using the scroll keys, and then press the {OK} key.
  • Page 285 Registering Folders If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication.
  • Page 286 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 287 Registering Folders Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key. When specifying a folder, enter the path directly or select it by referencing the network.
  • Page 288 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ! To change the name, see "Changing a Registered Name". Reference p.195 “Locating the SMB folder manually” p.196 “Locating the SMB folder using Browse Network” p.142 “Changing a Registered Name”...
  • Page 289 Registering Folders Deleting the SMB registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 290 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press [End].

  • Page 291: Using Ftp To Connect

    Registering Folders Press the {OK} key. Press the {User Tools/Counter} key. Note ! To delete a name entirely, see "Deleting a Registered Name". Reference p.143 “Deleting a Registered Name” Using FTP to Connect Note ! To register a shared folder configured in Windows, see "Using SMB to Connect". ! To register a folder in an NetWare server, see "Using NCP to Connect".
  • Page 292 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 293 Registering Folders Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
  • Page 294 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key.
  • Page 295 Registering Folders If you want to change the port number, enter the new port number, and then press the {OK}key. Otherwise, just press the {OK} key. If you want to change the path, enter the new path, and then press the {OK}key.
  • Page 296 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ! For registration of a name, see "Registering Names". ! You can enter up to 128 characters for the user name. ! You can enter up to 64 characters for the password. ! You can enter a server name using up to 64 characters.
  • Page 297 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 298 Registering Addresses and Users for Facsimile/Scanner Functions Select [FTP] using {U} or {T}, and then press the {OK} key. To change the server name, enter the new server name, and then press the {OK} key. Otherwise, just press the {OK} key. To change the port number, enter the new port number, and then press the {OK} key.
  • Page 299 Registering Folders When you have finished making changes, press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To change the name, see "Changing a Registered Name". Reference p.142 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Press [SMB] or [NCP].
  • Page 300 Registering Addresses and Users for Facsimile/Scanner Functions Deleting the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 301 Registering Folders Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press the {Escape} key twice.

  • Page 302: Using Ncp To Connect

    Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To delete a name entirely, see "Deleting a Registered Name". Reference p.143 “Deleting a Registered Name” Using NCP to Connect Note ! To register a shared folder configured in Windows, see "Using SMB to Connect".
  • Page 303 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 304 Registering Addresses and Users for Facsimile/Scanner Functions Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
  • Page 305 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key.
  • Page 306 Registering Addresses and Users for Facsimile/Scanner Functions Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select how to specify the path using {U} or {T}, and then press the {OK} key.
  • Page 307 Registering Folders Press the {User Tools/Counter} key. Note ! To register the name, see Registering Names". ! You can enter up to 64 characters for the user name. ! If you select [NDS] for the connection type, after the user name, enter the con- text name where the user object resides.
  • Page 308 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Note ! If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume.
  • Page 309 Registering Folders Search for the destination folder in the NDS tree or NetWare server, and then press [Apply]. You can press [Up] to switch between levels. Note ! Only the folders you are allowed to access appear in [Browse Network]. ! If the languages used on the machine and the destination you want to view differ, the items in the list may not appear correctly.
  • Page 310 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
  • Page 311 Registering Folders Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key.
  • Page 312 Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To change the name, see "Changing a Registered Name". Reference p.142 “Changing a Registered Name” Changing the protocol Press [SMB] or [FTP]. A confirmation message appears.
  • Page 313 Registering Folders Deleting the NCP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 314 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press the {Escape} key twice.
  • Page 315 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ! To delete a name entirely, see "Deleting a Registered Name". Reference p.143 “Deleting a Registered Name”...

  • Page 316: Registering Names To A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be reg- istered beforehand.
  • Page 317 Registering Names to a Group Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.

  • Page 318: Registering Names To A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Select [System Settings] using {U} or {T}, and then press the {OK} key.
  • Page 319 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].

  • Page 320: Adding A Group To Another Group

    Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 321 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [Exit].

  • Page 322: Displaying Names Registered In Groups

    Registering Addresses and Users for Facsimile/Scanner Functions Displaying Names Registered in Groups You can check the names or groups registered in each group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 323 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Programd. User/Group] using {U} or {T}, and then press the {OK} key. All the user (destination) names in the specified group appear. Press the {User Tools/Counter} key.

  • Page 324: Removing A Name From A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Removing a Name from a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
  • Page 325 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name from which you want to delete using {W}, and then press the {OK} key. Press [End].

  • Page 326: Deleting A Group Within Another Group

    Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group within Another Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 327 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group you want to delete using {U} or {T}, then confirm it by pressing {W}, and then press the {OK} key.

  • Page 328: Changing A Group Name

    Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 329 Registering Names to a Group Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. To change the registration number, press [Regist.]. Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key.

  • Page 330: Deleting A Group

    Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 331 Registering Names to a Group Press [Yes]. Press the {User Tools/Counter} key.

  • Page 332: Registering A Protection Code

    Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
  • Page 333 Registering a Protection Code Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, or folder destination.
  • Page 334 Registering Addresses and Users for Facsimile/Scanner Functions Select [None], [Destination Only ], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. Select [Dest.Protect Code] using {U} or {T}, and then press the {OK} key. Enter a protection code using the number keys, and then press the {OK} key.

  • Page 335: Registering A Protection Code To A Group User

    Registering a Protection Code Registering a Protection Code to a Group User Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
  • Page 336 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. Select [Destination Protect] using {U} or {T}, and then press the {OK} key. Enter a protection code using the number keys, and then press the {OK} key.
  • Page 337 Registering a Protection Code Select [On] using {U} or {T}, and then press the {OK} key. Press [Exit] twice. Press the {OK} key. Press the {User Tools/Counter}. Note ! Specify a protection code of up to eight digits. You can also specify "Pro- tection"...

  • Page 338: Registering Smtp And Ldap Authentication

    Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand.
  • Page 339 Registering SMTP and LDAP Authentication Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, or folder destination.
  • Page 340 Registering Addresses and Users for Facsimile/Scanner Functions Enter the login user name, and then press the {OK} key. Press the [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice.

  • Page 341: Ldap Authentication

    Registering SMTP and LDAP Authentication Press the {OK} key. Press the {User Tools/Counter} key. Note ! To register the name, see Registering Names". ! You can enter up to 191 characters for the user name. ! When using POP before SMTP Authentication, you can enter up to 63 al- phanumeric characters.
  • Page 342 Registering Addresses and Users for Facsimile/Scanner Functions Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key.
  • Page 343 Registering SMTP and LDAP Authentication Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [LDAP Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
  • Page 344 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter}} key. Note ! To register the name, see Registering Names". ! When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies.

  • Page 345: Searching

    Searching Searching You can search for the user information stored in [Address Book Management] un- der [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, user code, fax number, e-mail ad- dress, or destination folder name. This section explains how to search for a user name or destination registered in the address book.

  • Page 346: Searching From The List

    Registering Addresses and Users for Facsimile/Scanner Functions Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of registered user names and desti- nations.

  • Page 347: Searching By Registration Number

    Searching Searching by Registration Number Search the address book using the registration number of a user or destination. Press [Search]. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to search for using the number keys, and then press the {OK} key.

  • Page 348: Searching By User Code

    Registering Addresses and Users for Facsimile/Scanner Functions Searching by User Code Search the address book using registered user codes. Press [Search]. Select [Search by User Code] using {U} or {T}, and then press the {OK} key. Enter the user code you want to search for using the number keys, and then press the {OK} key.

  • Page 349: Searching By Fax Number

    Searching Searching by Fax Number Search the address book using registered fax numbers. Press [Search]. Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. Enter the fax number you want to search for using the number keys, and then press the {OK} key.

  • Page 350: Searching By E-Mail Address

    Registering Addresses and Users for Facsimile/Scanner Functions Searching by E-mail Address Search the address book using registered e-mail addresses. Press [Search]. Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. Enter the e-mail address you want to search for, and then press the {OK} key.

  • Page 351: Searching By Destination Folder Name

    Searching Searching by Destination Folder Name You can search for a destination folder name registered in the address book. Press [Search]. Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. Enter the destination folder name, and then press the {OK} key. You can also search by entering part of the destination folder name.

  • Page 352: Using Web Image Monitor

    Registering Addresses and Users for Facsimile/Scanner Functions Using Web Image Monitor This section describes how to access the Web Image Monitor. Using Web Image Monitor, you can register names in the Address Book. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.

  • Page 353: Other User Tools

    8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respec- tive settings, see "Accessing User Tools". Changing the Display Language Following describes [Language] provided for the machine.

  • Page 354: Counter

    Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key. A counter list prints out.

  • Page 355: Appendix

    9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.

  • Page 356: Netbsd

    Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
  • Page 357 Copyright Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.

  • Page 358: Sablotron

    Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sa- blotron 0.82 has been derived from such original code provided by Ginger Alli- ance Ltd.

  • Page 359: Sasl

    Copyright Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 360: Md4

    Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.

  • Page 361: Samba(Ver 3.0.4)

    Copyright Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...

  • Page 362: Open Ssl

    Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 363 Copyright Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).

  • Page 364: Open Ssh

    Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
  • Page 365 Copyright Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
  • Page 366 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
  • Page 367 Copyright Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
  • Page 368 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...

  • Page 369: Open Ldap

    Copyright Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
  • Page 370 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...

  • Page 371: Index

    INDEX Address Book: Print List Data Format (PS Menu) Address Book Management Data Security for Copying Adjust Sound Volume DDNS Configuration Admin. Auth. Management Default Printer Lang. Admin. E-mail Address Default Scan Settings Administrator Default User Name/PW(Send) Administrator Tools (Facsimile Features) Delete All Logs AOF (Always On) Delete All Stored Jobs...
  • Page 372 Facsimile Auto Reset Timer (facsimile) Key Counter Management Facsimile Features (Administrator Tools) Key Repeat Facsimile Features (E-mail Settings) Facsimile Features (General Settings/ Adjust) LAN Type Facsimile Features (IP-Fax Settings) LDAP Search Facsimile Features (Reception Settings) Letterhead Setting Fax E-mail Account List/Test Print Lock File Transfer (System Settings) List/Test Print (Printer Features)
  • Page 373 Page Size RAM Disk Panel Key Sound RDS On/Off (Remote Diagnostic System) Paper Size: Tray 1-4 Reception Protocol Paper Type: Bypass Tray Reception Settings (Facsimile Features) Paper Type: Paper Tray1-4 Reproduction Ratio Parallel Comm. Speed Resolution (PCL Menu) Parallel Interface (Network) Resolution (PDF Menu) Parallel Timing Resolution (PS Menu)
  • Page 374 Timer Settings (System Settings) Transfer Log Setting Tray Paper Settings (System Settings) Tray Switching TWAIN Standby Time Update Server Dest. List User Auth. Management Warm-up Beeper (copier) WINS Configuration Wireless LAN Signal B843-7480...
  • Page 375 Operating Instructions General Settings Guide Getting Started Combined Function Operations User Tools (System Settings) Troubleshooting Other Functions Security Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "Copy Reference"...
  • Page 376 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d/Aficio MP 2000 Printed in China EN USA B277-6507...
  • Page 377 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.ii “Machine Types”.) • Type 1: 9016/DSm716/LD316/Aficio MP 1600 • Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.
  • Page 378 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2005...
  • Page 379 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. v General Settings Guide (this manual) Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting.
  • Page 380 Machine Types This machine comes in two models which vary by copy speed and available op- tions. Type 1 Type 2 Copy speed 16 copies/minute (A4K, 8 " 21 copies/minute (A4K, 8 " × 11"K) × 11"K) Duplex unit — m: Can be used with this type —: Cannot be used with this type...
  • Page 381 TABLE OF CONTENTS Manuals for This Machine ..................i Machine Types .......................ii Copyrights and Trademarks .................1 Trademarks ........................1 Information about Installed Software................2 How to Read This Manual ..................7 Names of Major Options ....................7 ENERGY STAR Program ..................8 1. Getting Started Guide to Components ..................11 Options .........................13 External Options.......................13 Control Panel......................14...
  • Page 382 5. Other Functions Other Functions ....................47 Displaying the Total Counter..................47 Changing the Language...................47 6. Security Security.........................49 Primary Security Functions ..................49 Operating Environment and Notes..............50 Operating Environment ....................50 For Administrator......................50 For User ........................50 7. Specifications Main Unit.......................51 Options .........................55 Exposure Glass Cover .....................55 Auto Document Feeder (ADF) .................55 Auto Document Feeder capable of scanning both sides of a sheet (ARDF)....56 Internal Tray 2 (1 bin tray)..................56...

  • Page 383: Copyrights And Trademarks

    Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

  • Page 384: Information About Installed Software

    Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
  • Page 385 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 386 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
  • Page 387 e) The source code of the Sablotron software is available at: http://www.ginger- all.com. f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html. JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
  • Page 388 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.

  • Page 389: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 390: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 391 • Duplex Priority (Type 2 only) To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected preferentially when you turn on the operation switch or the main power switch, press the {Clear Modes} key, or the machine resets itself automatically. To change Duplex Priority mode, see Copy Reference.

  • Page 393: Getting Started

    1. Getting Started Guide to Components APE038S Exposure glass cover (optional), Note ADF (optional), or ARDF (optional). r When paper larger than 11" × 17" is See p.13 “External Options” delivered, release the 1 bin tray stand, (The illustration shows the ARDF.) and then pull out the tray extension.
  • Page 394 Getting Started Main power switch Control panel If the machine does not operate after See p.14 “Control Panel”. turning on the operation switch, check Front cover the main power switch is turned on. If it Open to access the inside of the machine. is off, turn it on.

  • Page 395: Options

    Options Options External Options APE009S Exposure glass cover Note Lower this cover over originals. r Internal tray 2 can only be installed for Type 2 (MFP). Place stacks of originals here. Paper tray unit (1-tray type) They will feed in automatically. Holds 500 sheets.

  • Page 396: Control Panel

    Getting Started Control Panel This illustration shows the control panel of the machine with options fully in- stalled. 1 2 3 User Tools/Counter ClearModes Copy Clear/Stop Scanner Escape Start Printer Duplex Original Text Combine/ Lighter Darker Sort Photo Series OPER Enter APE025S {Copy} key...

  • Page 397: Display

    Control Panel {On Line} key {Original Type} key Press to select the original type registered Reference in [Original Type 1 (Text)] or [Original Type 2 Printer/Scanner Reference (Photo)]. When the original type is select- ed, the corresponding indicator lights. Copier function keys {OK} key Reference Press to set a selected item or an entered...

  • Page 398: Reading The Display And Using Keys

    Getting Started Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. Escape APE026S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display.

  • Page 399: Combined Function Operations

    2. Combined Function Operations Changing Modes Note r You cannot switch modes in any of the following situations: • During immediate transmission • When accessing User Tools • While scanning an original r The copying screen is displayed as default when the power is turned on. You can change this default setting.

  • Page 400: Multi-Access

    Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.

  • Page 401: Function Compatibility

    Multi-Access -Function compatibility The chart shows function compatibility when print priority is set to “Interleave”. See p.25 “Print Priority”. Mode after you select Copy Printer Scanner Mode before you select × × Using the control panel × × Copying Receive Data Printing ×...
  • Page 402 Combined Function Operations...

  • Page 403: User Tools (System Settings)

    3. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about parallel interface, see Printer/Scanner Reference. v General Features (See p.25 “General Features”.) Default (MFP) Default (Copier only) Panel Key Sound Copy Count Display Function Priority Copier Print Priority Display mode Output: Copier...
  • Page 404 User Tools (System Settings) v Timer Settings (See p.28 “Timer Settings”.) Default (MFP) Default (Copier only) Auto Off Timer 1 min. Energy Saver Timer 1 min. System Auto Reset Timer 60 sec. Copier Auto Reset Timer 60 sec. v Key Operator Tools (See p.30 “Key Operator Tools”.) Default Default (MFP)

  • Page 405: User Tools Menu (System Settings)

    Accessing User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in Select [System Settings] using {U} charge of this machine. or {T}, and then press the {OK} User Tools allow you to change or set key.

  • Page 406: Quitting User Tools

    User Tools (System Settings) Quitting User Tools Press the {User Tools/Counter} key. User Tools/Counter ClearModes Clear/Stop Start APE028S...

  • Page 407: Settings You Can Change With User Tools

    Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.23 “Accessing User Tools (System Settings)”. General Features v Panel Key Sound The beeper (key tone) sounds when a key is pressed. Note r Default: On v Copy Count Display...
  • Page 408 User Tools (System Settings) v Output: Copier (copier) You can specify a tray to which documents are delivered. Note r Default: Internal tray 1 v Output: Printer (printer) You can specify a tray to which documents are delivered. Note r Default: Internal tray 2 r The output trays set on the printer driver have priority over the output tray specified above.
  • Page 409 Settings You Can Change with User Tools Tray Paper Settings v Tray Paper Size: Tray 1–4 Select the size of the paper loaded in the paper tray. • Type 1 • The paper sizes you can set for Tray 1 are as follows: A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11"...

  • Page 410: Timer Settings

    User Tools (System Settings) r If you load paper of a size not indicated on the paper size selector in the paper tray, set the selector to “p”. Reference p.42 “Changing the Paper Size” v Paper Type: Bypass tray Set the display so you can see what type of paper is loaded in the bypass tray. •...
  • Page 411 Settings You Can Change with User Tools v Energy Saver Timer The machine automatically enters Low Power mode automatically after a job is finished, and the selected time elapsed. Note r Default: 1 min. r The time can be set from 1 to 240 minutes, using the number keys. r Energy Saver may not work when error messages appear.

  • Page 412: Key Operator Tools

    User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. It is recommended that the key operator program a key operator code when per- forming the settings. See p.30 “Key Operator Code”. v User Code Man.: Copier Allows you to control who uses the machine by setting codes for users.

  • Page 413: Display/Print Counter

    Settings You Can Change with User Tools v Display/Print Counter Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, and Duplex). • Print Counter List Prints out a list of the number of prints made under each function.
  • Page 414 User Tools (System Settings) Press [Print]. Press the {Start} key. Press the {User Tools/Counter} key. v Counter per User Code Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. Note r Press {U} and {T} to show all the numbers of prints.

  • Page 415: User Code

    User Code User Code Register user codes to restrict copier Select [Program/Change User Code] functions to certain users, and check using {U} or {T}, and then press on their use of copier functions: the {OK} key. Registering a New User Code Press the {User Tools/Counter} key.

  • Page 416: Changing A User Code

    User Tools (System Settings) Enter the new user code using the Changing a User Code number keys, and then press the {OK} or {#} key. Note r Even if you change a user code, the counter value will not be cleared. Press the {User Tools/Counter} key.

  • Page 417: Displaying The Counter For Each User Code

    User Code Select [Per User Code] or [All User Displaying the Counter for Codes] using {U} or {T}, and then Each User Code press the {OK} key. You can check the counter for each user code. Press the {User Tools/Counter} key. Select [System Settings] using {U} or {T}, and then press the {OK} When selecting [All User Codes], a...

  • Page 418: Printing The Counter For Each User Code

    User Tools (System Settings) Printing the Counter for Each Clearing the Counter User Code Press the {User Tools/Counter} key. You can print out the counter for each Select [System Settings] using {U} user code. or {T}, and then press the {OK} Press the {User Tools/Counter} key.

  • Page 419: Troubleshooting

    4. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note r For further “Troubleshooting”, refer to the other manuals for this machine. See p.i “Manuals for This Machine”.
  • Page 420 Troubleshooting Problem Causes Solutions Misfeeds occur frequently. The tray's side fences may Check the side fences are locked. not be locked. p.42 “Changing the Paper Size”. The tray's end fence may Check the end fence is set properly. not be set properly. See p.42 “Changing the Paper Size”.

  • Page 421: Clearing Misfeeds

    x Clearing Misfeeds x Clearing Misfeeds APE021S R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important r When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
  • Page 422 Troubleshooting...
  • Page 423 x Clearing Misfeeds APE022S...

  • Page 424: Changing The Paper Size

    Troubleshooting Changing the Paper Size Preparation When using 11”× 17”size paper Be sure to select the paper size A Pull the back fence off from the with User Tools and the paper size selector. If you do not, misfeeds tray. might occur.
  • Page 425 Changing the Paper Size While pressing the release lever, While pressing the release lever, adjust the side fences. adjust the side and back fences to the new paper size. ZENY390E ZENY320E Push the metal plate down. Important r When setting small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not feed in...

  • Page 426: Changing The Paper Size In The Optional Paper Tray Unit

    Troubleshooting While pressing the release lever, Changing the Paper Size in the adjust the side fences. Optional Paper Tray Unit Make sure the paper tray is not in use. Pull out the paper tray until it stops. Note r Remove any remaining copy paper.
  • Page 427 Changing the Paper Size Important r When setting small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly. Press down the lock button. Adjust the tray size to the new pa- per size using the paper size se- lector.
  • Page 428 Troubleshooting...

  • Page 429: Other Functions

    5. Other Functions Other Functions Press the {User Tools/Counter} key. Displaying the Total Counter You can display the total counter val- Changing the Language ue used for all functions. You can change the language used on Press the {User Tools/Counter} key. the display.
  • Page 430 Other Functions...

  • Page 431: Security

    6. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend the Ex- tended Security function.

  • Page 432: Operating Environment And Notes

    Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...

  • Page 433: Specifications

    7. Specifications Main Unit v Configuration: Desktop v Photosensitivity type: OPC drum v Original scanning: One-dimensional solid scanning system through CCD v Copy process: Dry electrostatic transfer system v Development: Dry two-component magnetic brush development system v Fusing: Heating roll pressure system v Resolution: 600 dpi v Exposure glass:...
  • Page 434 Specifications • Bypass (custom size): Vertical: 90 – 297 mm, 3.55" – 11.69" Horizontal: 148 – 600 mm, 5.83" – 23.62" • Duplex unit: A3L – A5KL, 11" × 17"L – 8 " × 11"KL v Copy paper weight: • Paper trays (Standard size): 60 – 90 g/m , 16 –...
  • Page 435 Main Unit v Copy paper capacity: Type 1: • Tray 1: 250 sheets (80 g/m , 20 lb) • Bypass: 100 sheets (80 g/m , 20 lb) Type 2: • Tray 1, 2: 250 sheets (80 g/m , 20 lb) •...
  • Page 436 Specifications v Duplex unit (Type 2 only) • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11" × 17"L, 8 " × 14"L, 8 " × 13"L, 8 " × 13"L, 8" × 13"L, 8 " × 11"KL, 7 " × 10 "KL, 8KL, 16KKL •...

  • Page 437: Options

    Options Options Exposure Glass Cover Lower this over originals. Auto Document Feeder (ADF) v Mode: • ADF mode v Original size: • A3L – A5KL • 11" × 17"L – 5 " × 8 "KL v Original weight: • One-sided originals: 52 – 105 g/m (14 –...

  • Page 438: Auto Document Feeder Capable Of Scanning Both Sides Of A Sheet (Ardf)

    Specifications Auto Document Feeder capable of scanning both sides of a sheet (ARDF) v Original size: • A3L – A5KL • 11" × 17"L – 5 " × 8 "KL v Original weight: • One-sided originals: 40 – 128 g/m (11 –...

  • Page 439: Paper Tray Unit (1-Tray Type)

    Options v Dimension (W × D × H) Unit: 222 × 478 × 104 mm Tray: 335 × 390 × 26 mm v Weight: 2 kg (4 lb) or less Note r Specifications are subject to change without notice. Paper Tray Unit (1-tray type) v Paper weight: 60 –...

  • Page 440: Paper Tray Unit (2-Tray Type)

    Specifications Paper Tray Unit (2-tray type) v Paper weight: 60 – 105 g/m (16 – 28 lb.) v Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8 " × 14"L, 8 " × " × 11"KL, 8 "...

  • Page 441: Copy Paper

    Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric version Inch version Paper weight Paper capaci- Paper tray 1 (Type 1) A3L, B4JISL, A4KL, B5JISKL, 60 – 90 g/m , 16 250 sheets A5K, 11"...
  • Page 442 Specifications Metric version Inch version Paper weight Paper capaci- Bypass Standard A3L , B4JISL 52 – 162 g/m 10 sheets tray Sizes 14 – 43 lb A4KL, B5JISKL, A5KL, 100 sheets B6JISL 11" × 17"L " × 14"L, 8 " × "...

  • Page 443: Unusable Paper

    Copy Paper Note r When using the bypass tray, we recommend you set the copy paper direction to L. r If you load paper of the same size and in the same direction in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper.

  • Page 444: Paper Storage

    Specifications Paper Storage Note r When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. r Keep open reams of papers in the package, and store as you would unopened paper.
  • Page 445 INDEX Accessing user tools (System Settings) For administrator AOF (Always On) For user ARDF Front cover Auto Document Feeder (ADF) Function Priority Auto off timer Auto reset timer copier General Features Guide to components Bypass tray If your machine does not operate as you want Internal tray Changing a user code...
  • Page 446 Panel Key Sound Security Paper Storage Settings you can change with user tools Paper tray Paper tray priority Specifications copier System Auto Reset Timer printer System reset Paper tray unit Paper tray unit (1-tray type) Paper tray unit (2-tray type) Timer settings Paper type Tray paper settings...
  • Page 447 Operating Instructions Troubleshooting When the Machine Does Not Operate As Wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding Paper and Replacing Toner Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference.
  • Page 448 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see “Machine Types”, About This Machine.) • Type 1: 9016/DSm716/LD316/Aficio MP 1600 • Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.
  • Page 449 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 450 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
  • Page 451 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................1 1. When the Machine Does Not Operate As Wanted Indicators........................3 Panel Tone......................4 When the Function Status Indicator Lights Up in Red........5 When You Have Problems Operating the Machine..........6 When a Job Is Not Performed................9 2.
  • Page 452 5. Troubleshooting When Using the Scanner Function When Scanning Is Not Done As Expected ............53 When You Cannot Send Scanned Files .............54 When You Cannot Browse the Network to Send a Scanned File ......54 When the TWAIN Driver Cannot Be Started ............54 The Network Delivery Function Cannot Be Used.............54 Operations Are Not Possible When Messages Appear ...........55 When a Message Is Displayed ................56...

  • Page 453: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 455: When The Machine Does Not Operate As Wanted

    1. When the Machine Does Not Operate As Wanted This section describes basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section explains the indicators that light up when the machine requires the user to remove misfed paper, add paper, or perform other procedures. h: Error indicator Appears when there is a misfeed, a cover is left open, or another problem occurs.

  • Page 456: Panel Tone

    When the Machine Does Not Operate As Wanted Panel Tone The following table explains the various beep patterns that the machine produces to alert users about machine conditions. Beep pattern Meaning Cause Two long beeps. Machine has warmed After cooling or being switched on, the machine has fully warmed up and is ready for use.

  • Page 457: When The Function Status Indicator Lights Up In Red

    When the Function Status Indicator Lights Up in Red When the Function Status Indicator Lights Up in Red If a function key is lit in red, press the key to switch to the screen for the corre- sponding function, and then follow the message that appears. Problem Cause Solution...

  • Page 458: When You Have Problems Operating The Machine

    When the Machine Does Not Operate As Wanted When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Problem Cause Solution This message appears when you If the machine does not get start- “...
  • Page 459 When You Have Problems Operating the Machine Problem Cause Solution Original images are You may have loaded the paper Load paper correctly. Load paper printed on the reverse incorrectly. into Tray 1-4 with the print side side of the paper. up, and into the bypass tray with the print side down.

  • Page 460: This Machine

    When the Machine Does Not Operate As Wanted Problem Cause Solution The use of the function is restrict- Contact the administrator. “ You do not have ed to authenticated users only. privileges to use this func- tion. ” appears. Authentication failed. The entered login user name or Ask the administrator for the correct password is not correct.

  • Page 461: When A Job Is Not Performed

    When a Job Is Not Performed When a Job Is Not Performed If you cannot execute a function, it may be that the machine is being held up by another function. If you cannot execute a function, terminate any other functions currently active, and then try executing the function again.
  • Page 462 When the Machine Does Not Operate As Wanted Note ❒ If the machine is capable of executing multiple functions simultaneously, specify which function should have priority in “Print Priority”. This setting is factory-preset to “Display mode”. For setting of Printing Priority Function, see “General Features”, General Settings Guide.

  • Page 463: Troubleshooting When Using The Copy Function

    2. Troubleshooting When Using the Copy Function This chapter describes likely causes of and possible solutions for copier function problems. When a Message Is Displayed This section describes the machine's main messages. If other messages appear, follow the instructions they contain. Important ❒...
  • Page 464 Troubleshooting When Using the Copy Function Message Cause Solution Duplex mode does not support Duplex mode supports the fol- Cannot dup. copy the selected paper size. lowing paper sizes: A3L, this size. B4 JISL, A4KL, B5 JISKL, A5KL, 11"×17"L, 8 "×14"L, "×14"L, 8 "×11"KL,...

  • Page 465: When You Cannot Make Clear Copies

    When You Cannot Make Clear Copies When You Cannot Make Clear Copies This section describes likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too dark. Adjust the image density. See “Adjusting Image Density”, Copy Reference.
  • Page 466 Troubleshooting When Using the Copy Function Problem Cause Solution A shadow appears on Image density is too dark. Adjust the image density. See copies if you use past- “Adjusting Image Density”, ed originals. Copy Reference. Change the orientation of the original. Put mending tape on the pasted area.

  • Page 467: When You Cannot Make Copies As Wanted

    When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section describes causes and remedies when copy results are not as expected. ❖ Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets loaded ex- Load paper only as high as the ceeds the capacity of the machine.
  • Page 468 Troubleshooting When Using the Copy Function ❖ Edit Problem Cause Solution When using the Duplex You set a wide erased margin. Set a narrower margin with User Margin function, parts Tools. You can set the width be- of the original image tween 0 - 50 mm (0"...

  • Page 469: When Memory Is Full

    When You Cannot Make Copies As Wanted ❖ Duplex (Type 2 only) Problem Cause Solution Cannot print in duplex You may have loaded paper on Remove paper loaded on the by- mode. the bypass tray. pass tray. Load paper in Tray 1 - 4. Cannot print in duplex You have loaded paper exceeding Change the paper.
  • Page 470 Troubleshooting When Using the Copy Function...

  • Page 471: Troubleshooting When Using The Facsimile Function

    3. Troubleshooting When Using the Facsimile Function This chapter describes likely causes of and possible solutions for facsimile func- tion problems. Adjusting the Volume The following describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. ❖...
  • Page 472 Troubleshooting When Using the Facsimile Function Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Adjust Sound Volume] using {U} or {T}, and then press the {OK} key. Select the item you want to adjust using {U} or {T}, and then press the {OK} key.
  • Page 473 Adjusting the Volume Note ❒ You can also adjust the On Hook volume when you press the {On Hook Di- al} key. See “On Hook Dial”, Facsimile Reference. ❒ If the extended security function prevents you from changing this setting, contact the administrator.

  • Page 474: When A Message Is Displayed

    Troubleshooting When Using the Facsimile Function When a Message Is Displayed This section describes the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution A document jam occurred during Press [Exit], and then resend the Error occurred, Immediate Transmission.
  • Page 475 When a Message Is Displayed Message Cause Solution The destination list is being up- Wait until the message disap- Updating desti- dated from the network using pears. Do not switch off the pow- nation list. Re- SmartDeviceMonitor for Admin er while this message is select or Web Image Monitor.
  • Page 476 Troubleshooting When Using the Facsimile Function Message Cause Solution The sender has not been specified. A sender's name should be speci- Sender's name is fied before sending e-mail. Send not selected. e-mail after specifying the send- Specify send- er's name. er's name.
  • Page 477 When a Message Is Displayed Message Cause Solution Cannot find the DNS server, SMTP • Check that the DNS server Check whether server or folder for forwarding. IPv4 address is correctly pro- there are any grammed using Web Image network prob- Monitor.
  • Page 478 Troubleshooting When Using the Facsimile Function Message Cause Solution E-mail transmission was refused • Check that the user name and Check whether by SMTP authentication, POP be- password for SMTP authenti- there are any fore SMTP authentication or login cation or POP before SMTP network prob- authentication of the computer in authentication are correctly...
  • Page 479 When a Message Is Displayed Message Cause Solution Cannot log on to the • Check that the user name and Check whether POP3/IMAP4 server. password of the E-mail Ac- there are any count are correctly pro- network prob- grammed using [File Transfer] lems.
  • Page 480 Troubleshooting When Using the Facsimile Function Message Cause Solution Cannot log on to the • Check that the user name and Check whether POP3/IMAP4 server. password of the E-mail Ac- there are any count are correctly pro- network prob- grammed from [File Transfer] lems.

  • Page 481: When You Cannot Send Or Receive Fax Messages As Wanted

    When You Cannot Send or Receive Fax Messages As Wanted When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of and possible solutions for transmission and reception-related problems. ❖ Transmission/Reception Problem Cause Solution Both transmission and The modular cable may be dis- Make sure that the modular cable reception are impossible.
  • Page 482 Troubleshooting When Using the Facsimile Function Problem Cause Solution Press the {Clear/Stop} key. See Cannot cancel a Memo- The document is being scanned. ry Transmission. “Canceling a Transmission”, Fac- simile Reference. Press the {Clear/Stop} key. See Cannot cancel a Memo- The document is being sent or it is ry Transmission.
  • Page 483 When You Cannot Send or Receive Fax Messages As Wanted ❖ Printing Problem Cause Solution Print is slanted. The tray's side fences may not be Check the side fences are locked. locked. See p.71 “Changing the Paper Size”. Print is slanted. The paper is fed in at a slant.
  • Page 484 Troubleshooting When Using the Facsimile Function Problem Cause Solution The image is too dark The correct paper type settings Check the paper loaded on the or too light. are not made. paper tray or bypass tray matches the paper type set on the display panel.

  • Page 485: When Memory Is Full

    When You Cannot Send or Receive Fax Messages As Wanted ❖ Others Problem Cause Solution All fax documents All fax documents are lost from If any documents have been lost stored in memory have memory if the machine remains for this reason, a Power Failure been lost.

  • Page 486: When An Error Report Is Printed

    Troubleshooting When Using the Facsimile Function When an Error Report Is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.

  • Page 487: Turning Off The Main Power / In The Event Of Power Failure

    Turning Off the Main Power / In the Event of Power Failure Turning Off the Main Power / In the Event of Power Failure This section describes the machine status when the power is turned off or if the power fails. R CAUTION: •...

  • Page 488: When An Error Occurs Using Internet Fax

    Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section describes reports that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.

  • Page 489: Troubleshooting When Using The Printer Function

    4. Troubleshooting When Using the Printer Function This chapter describes likely causes of and possible solutions for printer function problems. When a Message Is Displayed during Installation of the Printer Driver This section describes what to do if a message appears when installing the print- er driver.

  • Page 490: Windows Xp Home Edition

    Troubleshooting When Using the Printer Function Windows XP Home Edition This section describes the procedure under Windows XP Home Edition. On the [Start] menu, click [Printers and Faxes]. Click [Add a Printer]. Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the RPCS printer driver is \DRIVERS\RPCS\WIN2K_XP.

  • Page 491: When A Message Is Displayed

    When a Message Is Displayed When a Message Is Displayed This section describes the principal messages that appear on the display panel. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On the Power”, About This Machine.
  • Page 492 Troubleshooting When Using the Printer Function Message Cause Solution The specified paper tray is in use Wait until the other function has Paper Tray is in by another function, such as the finished using the specified paper use. copier function. tray.

  • Page 493: Printing The Error Log

    When a Message Is Displayed Printing the Error Log If files could not be printed due to printing errors, print the error log to identify the problem. Press the {User Tools/Counter} key. ASB027S Select [Printer Features] using {U} or {T}, and then press the {OK} key. Select [List/Test Print] using {U} or {T}, and then press the {OK} key.

  • Page 494: When You Cannot Print

    Troubleshooting When Using the Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
  • Page 495 When You Cannot Print Problem Cause Solution Printing does not start. If the machine is operating in an Check access point settings when extended wireless LAN, the re- in infrastructure mode. Depending ceiver's MAC address may be on the access point, client access preventing communication with may be limited by MAC address.
  • Page 496 Troubleshooting When Using the Printer Function ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the Data In indicator does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.

  • Page 497: Other Printing Problems

    Other Printing Problems Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution The print on the The paper is Use paper that has been stored in the recommended tem- entire page is damp.
  • Page 498 Troubleshooting When Using the Printer Function Problem Cause Solution Image is dirty. Use of non-rec- Use manufacturer-genuine toner. Contact your service ommended ton- representative. er can result in loss of print quality and oth- er problems. Print result dif- A non-Win- Check the application supports the printer driver.
  • Page 499 Other Printing Problems Problem Cause Solution Some types of The correct • On the [Details...] tab, for the [Print priority according to se- data, such as printer driver lected paper] group, select [Quality], and then print. graphics data or settings are not •...
  • Page 500 Troubleshooting When Using the Printer Function Problem Cause Solution Print is slanted. The tray's side Check the side fences are locked. See p.71 “Changing the fences might Paper Size”. not be locked. Print is slanted. The paper is Load the paper correctly. See p.65 “Loading Paper”. feeding in at a slant.
  • Page 501 Other Printing Problems Problem Cause Solution There is consider- “Sleep mode” The machine requires time to warm up if it has been in able delay between might be set. “Sleep mode”. See “Timer Settings”, General Settings the print start in- Guide and “ENERGY STAR Program”, About This Ma- struction and actu- chine.
  • Page 502 Troubleshooting When Using the Printer Function Problem Cause Solution Page layout is Print areas differ Adjust the [Printable area:] setting in the [Printer Configura- not as expected. depending on the tion...] dialog box on the [Print Settings] tab in the RPCS machine used.
  • Page 503 Other Printing Problems Problem Cause Solution Duplex printing is Duplex printing When using duplex printing, make settings to use paper malfunctioning. cannot be done from a tray other than the bypass tray. with paper set in the bypass tray. Duplex printing is You have load- Specify another paper type.
  • Page 504 Troubleshooting When Using the Printer Function Problem Cause Solution Printing by • The number • Reduce the number of jobs. Bluetooth is of jobs ex- • Remove the machine from close proximity with slow. ceeds the ca- IEEE802.11b wireless LAN devices. pacity of the •...

  • Page 505: Troubleshooting When Using The Scanner Function

    5. Troubleshooting When Using the Scanner Function This chapter describes likely causes of and possible solutions for scanner func- tion problems. When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expected. Problem Cause Solution...

  • Page 506: When You Cannot Send Scanned Files

    Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections describe likely causes of and solutions for network deliv- ery and e-mail sending-related problems. When You Cannot Browse the Network to Send a Scanned File This section describes likely causes of and possible solutions for the browser net- work failing to operate when files are sent.

  • Page 507: Operations Are Not Possible When Messages Appear

    When You Cannot Send Scanned Files Operations Are Not Possible When Messages Appear This section describes likely causes of and possible solutions for messages that appear when the machine fails to operate. Message Cause Solution The destination list is being up- Wait until the message disap- Updating desti- dated from the network using...

  • Page 508: When A Message Is Displayed

    Troubleshooting When Using the Scanner Function When a Message Is Displayed This section describes likely causes of and possible solutions for error messages that may appear on the machine's display panel. When a Message Is Displayed on the Display Panel This section describes causes and remedies if an error message appears on the display of the control panel.
  • Page 509 When a Message Is Displayed Message Cause Solution You have loaded paper of a size not • Place the original correctly. Cannot detect shown on the paper size selector. original size • Specify the scan size. Select scan • When placing an original di- rectly on the exposure glass, size.
  • Page 510 Troubleshooting When Using the Scanner Function Message Cause Solution The entered user name or pass- • Check that the user name and Dest. authenti- word was invalid. password are correct. cation failed. Check settings • Check that the ID and pass- word for the destination fold- and check er are correct.
  • Page 511 When a Message Is Displayed Message Cause Solution The maximum enterable number Make sure the maximum number Exceeded max. of alphanumeric characters has of characters which can be en- number of alpha- been exceeded. tered, and then enter it again. See numeric charac- “Values of Various Set Items for ters.

  • Page 512: When A Message Is Displayed On The Client Computer

    Troubleshooting When Using the Scanner Function Message Cause Solution No paper is loaded in the speci- Load paper of a size that is listed Out of paper. fied paper tray. in the message. Set paper on the tray. The scanned original exceeded Specify the scan size and resolu- Check the reso- maximum data capacity.
  • Page 513 When a Message Is Displayed Message Cause Solution The set original was misaligned. • Place the original correctly. Cannot detect the paper size • Specify the scan size. of the original. • When placing an original di- Specify the rectly on the exposure glass, the scanning size.
  • Page 514 Troubleshooting When Using the Scanner Function Message Cause Solution An access mask is set. Contact the administrator. Cannot connect to the scanner. Check the net- work Access Mask settings in User Tools. The ADF or ARDF cover is open. Check whether the ADF or ARDF Scanner is not cover is closed.
  • Page 515 When a Message Is Displayed Message Cause Solution An error has occurred in the driver. • Check whether the network Error has oc- cable is connected correctly to curred in the the client computer. scanner driver. • Check whether the Ethernet board of the client computer is recog- nized correctly by Windows.
  • Page 516 Troubleshooting When Using the Scanner Function...

  • Page 517: Adding Paper And Replacing Toner

    6. Adding Paper and Replacing Toner This chapter describes troubleshooting procedures that are applicable to all the machine's functions. Loading Paper This section describes what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. Note ❒...
  • Page 518 Adding Paper and Replacing Toner Press the metal plate down until it clicks. ZENY300E Make sure the edges of the deck of paper are flush, and load the paper. Check that the top of the stack is not higher than the limit mark inside the tray.

  • Page 519: Loading Paper Into The Optional Paper Tray Unit

    Loading Paper Loading Paper into the Optional Paper Tray Unit This procedure explains how to load paper in the optional paper tray unit. Pull the paper tray out slowly until it stops. While pinching the release lever, slide the end fence outward. ASB012S Make sure the edges of the deck of paper are flush, and load the paper.

  • Page 520: Orientation-Fixed Paper Or Two-Sided Paper

    Adding Paper and Replacing Toner Orientation-Fixed Paper or Two-Sided Paper The following describes paper with its orientation and printing surface specified (letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
  • Page 521 Loading Paper ❖ Loaded paper orientation • For machine with copier function only ASB001S...
  • Page 522 Adding Paper and Replacing Toner • For MFP ASB002S Note ❒ In [Tray Paper Settings] under [System Settings], specify [Letterhead] for “Paper Type” of the paper tray you want to use. This setting is only available when the printer/scanner and fax units are installed. See “Tray Paper Settings”, General Settings Guide.

  • Page 523: Changing The Paper Size

    Changing the Paper Size Changing the Paper Size This section describes how to change paper sizes. Procedures for changing the paper size differ depending on the paper tray (Tray 1 or 2, or the optional paper tray unit). Make sure you are following the appro- priate procedure before you begin.
  • Page 524 Adding Paper and Replacing Toner Press down the release button. While pressing the release lever, slide the side fences outward. ZENY390E Push the metal plate down until it clicks. ZENY300E...
  • Page 525 Changing the Paper Size Square the paper and place it in the tray. Be sure to set the paper under the roller. Do not stack paper over the limit mark. ASB003S While pressing the release levers, push in the side and end fences until they are flush against the paper's edges.
  • Page 526 Adding Paper and Replacing Toner Adjust the tray size to the new paper size using the paper size selector. Push the paper tray in until it stops. Note ❒ When setting small quantities of copy paper, be careful not to squeeze in the side fence too much.
  • Page 527 Changing the Paper Size Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key. Select “Paper Size” for the paper tray of which paper size will be changed using {U} or {T}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key.
  • Page 528 Adding Paper and Replacing Toner Place it in the corner pocket on the left. Remove any remaining copy paper. Press down the release button. ASB020S While pressing the release lever, slide the side fences outward. ASB021S...
  • Page 529 Changing the Paper Size Push the metal plate down until it clicks. ASB022S Square the paper and place it in the tray. Be sure to set the paper under the roller. Do not stack paper over the limit mark. ASB026S While pressing the release lever, push in the side and end fences until they are flush against the paper's edges.
  • Page 530 Adding Paper and Replacing Toner Changing to a Size Other Than Indicated on the Paper Size Selector This procedure explains how to change to a paper size not indicated on the pa- per size selector. Set the paper size selector to “p”. Press the {User Tools/Counter} key.

  • Page 531: Changing A Paper Size In The Optional Paper Tray Unit

    Changing the Paper Size Press the {User Tools/Counter} key. ASB027S Load the paper, and then gently push the paper tray in until it stops. Check the paper size on the display panel. Note ❒ For details about the type of paper that can be loaded in Paper Tray 1, see “Tray Paper Settings”, General Settings Guide.
  • Page 532 Adding Paper and Replacing Toner Press down the release button. ASB014S While pressing the release lever, slide the side fences outward. ASB015S Square the paper and place it in the tray. Do not stack paper over the limit mark. ASB013S...
  • Page 533 Changing the Paper Size While pinching the release lever, push in the side and end fences until they are flush against the paper's edges. ASB016S Press down the lock button. ASB024S Adjust the paper size selector in the paper tray according to the paper size. ASB017S Push the paper tray in until it stops.
  • Page 534 Adding Paper and Replacing Toner Changing to a Size Other Than Indicated on the Paper Size Selector This procedure explains how to change to a paper size not indicated on the pa- per size selector. Set the paper size selector in the paper tray to “p”. Press the {User Tools/Counter} key.
  • Page 535 Changing the Paper Size Press the {User Tools/Counter} key. ASB027S Load the paper, and then gently push the paper tray until it stops. Check the paper size on the display panel. Note ❒ For details about the type of paper that can be loaded in the paper tray, see “Tray Paper Settings”, General Settings Guide.

  • Page 536: Adding Toner

    Adding Paper and Replacing Toner Adding Toner This section describes adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

  • Page 537: Replacing Toner

    Adding Toner Replacing Toner This section describes how to replace the toner bottle. Removing Toner ASB025S Inserting Toner Important ❒ Do not shake the removed toner bottle. The remaining toner might scatter. ASB004S Note ❒ Do not remove the black cap before shaking. ❒...

  • Page 538: Sending Fax Messages When Toner Has Run Out

    Adding Paper and Replacing Toner Sending Fax Messages When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send fax documents. Important ❒...

  • Page 539: Replacing The Transmission Stamp Cartridge

    Replacing the Transmission Stamp Cartridge Replacing the Transmission Stamp Cartridge If the transmission stamp becomes faint, replace the cartridge. Important ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Use the cartridge specified for this machine. ❒ Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.
  • Page 540 Adding Paper and Replacing Toner Insert the new stamp cartridge. Insert the cartridge until the metal parts are no longer visible. AMI002S Close the stamp cover. Hold down the center part of the cover to make sure that it is closed completely. ZEXH100J Lower the ADF or ARDF unit.

  • Page 541: Clearing Misfeeds

    7. Clearing Misfeeds This chapter describes what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

  • Page 542: When A Is Displayed

    Clearing Misfeeds • When A is displayed ASB005S • When B is displayed ASB006S • When P is displayed (ADF) ASB007S...

  • Page 543: When P Is Displayed (Ardf)

    Removing Jammed Paper • When P is displayed (ARDF) ASB008S • When R is displayed ASB009S • When Y is displayed ASB010S...

  • Page 544: When Z Is Displayed

    Clearing Misfeeds • When Z is displayed ASB011S...

  • Page 545: Remarks

    8. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum Environmental Conditions The following describes precautions when locating the machine.

  • Page 546: Moving

    Remarks Environments to Avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heat- er. (Sudden temperature changes can cause condensation to form inside the machine.) •...

  • Page 547: Power Connection

    Where to Put Your Machine Power Connection The following describes power supply. R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

  • Page 548: Access To The Machine

    Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 5 cm (2") or more Front: 75 cm (29.6") or more Right: 25 cm (10") or more Left: 15 cm (6") or more Note ❒...

  • Page 549: Maintaining Your Machine

    Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass cover, ADF or ARDF belt is dirty, copy clar- ity may be reduced. Clean these parts if they are dirty. R CAUTION: • Fire and breakdown can result from heavy accumulation of dust inside this machine.

  • Page 550: Cleaning The Exposure Glass Cover

    Remarks Cleaning the Exposure Glass Cover This section describes how to clean the exposure glass cover. Cleaning the ADF/ARDF This section describes how to clean the ADF or ARDF. AMH012S Clean 1 and 2.
  • Page 551 INDEX Add Toner indicator Image is dirty Indicators ADF/ARDF belt is dirty Inserting Toner Adjusting the screen's contrast ARDF Authentication failure Letterhead paper Limit mark Loaded paper orientation Loading Paper into the Basic Optional Paper Tray Unit Loading Paper into the Paper Trays Load Paper indicator Changing a Paper Size in the Lock button...
  • Page 552 Panel Tone Toner Paper is not fed from selected tray Transmission Paper orientation Transmission/Reception Paper Size Selector TWAIN Parts of image not copied Two-Sided Paper Password not correct Power Connection Power Failure Report User code entry Power indicator Power supply Precautions when locating the machine Precautions when moving the machine Volume adjustment...
  • Page 553 Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 554 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d/Aficio MP 2000 EN USA B843-7651...
  • Page 555 Operating Instructions Copy Reference Placing Originals Copying Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
  • Page 556 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see “Machine Types”, About This Machine.) • Type 1: 9016/DSm716/LD316/Aficio MP 1600 • Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.
  • Page 557 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 558 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
  • Page 559 What You Can Do with This Machine Available functions differ depending on the model and options. Reference p.2 “Functions Requiring Optional Configurations” Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.47 “Duplex (Type 2 only)”. ❖...
  • Page 560 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.53 “Two-Sided Combine (Type 2 only)”. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page See p.53 “Two-Sided Combine (Type 2 only)”. GCSHVY1E ❖...

  • Page 561: Combining Multiple Pages Onto A Single Page

    Combining Multiple Pages onto a Single Page See p.50 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVY7J ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY8J ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ...

  • Page 562: Copying Onto Envelopes

    ❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ Copying Originals Such as Books See p.56 “Series Copies”. ❖ Bound Originals → 1 Sided 2 Pages CP2B0100 ❖ 2 Sided 1 Page → 1 Sided 2 Pages Copying onto Envelopes ❖...
  • Page 563 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Types of Duplex Copies .................... iii Combining Multiple Pages onto a Single Page ............v Copying Originals Such as Books................vi Copying onto Envelopes ................... vi How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................1...

  • Page 564: Index

    3. Appendix Combination Chart....................59 Supplementary Information ................60 INDEX......................63 viii...

  • Page 565: How To Read This Manual

    How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.60 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.

  • Page 566: Functions Requiring Optional Configurations

    Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. Function Option Paper Tray Unit ARDF (1- or 2-tray type) Duplex (Type 2 Only) 2 Sided→Duplex (Type 2 Only) Required 1 Sided→2 Sided Combine/Series (Type 2 Only) 2 Sided→1 Sided Combine/Series Required 2 Sided→2 Sided Combine/Series (Type 2 Only)

  • Page 567: Display

    Display This section explains how to read the display and how to use the selection keys on the copy display. Note ❒ The copy display is set as the default screen when the machine is turned on. Reading the Display ❖...

  • Page 568: Using The Keys On The Control Panel

    Using the Keys on the Control Panel ARB039S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display. the previous display. Example: initial copy display {OK} key • When the instruction “press [100%]” Press to set a selected item or entered nu- appears in this manual, press the left meric value.

  • Page 569: User Tools Menu (Copier Features)

    User Tools Menu (Copier Features) This section describes items you can set in the copier feature. The copier features screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide. Item Description APS/ Auto R/E Priority...

  • Page 571: Placing Originals

    1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and weights, and non-rec- ommended originals for the ADF or ARDF.
  • Page 572 Placing Originals Non-compatible originals for the ADF or ARDF Placing the following types of originals in the ADF or ARDF can cause paper misfeeds or light and black lines, or result in damage to the originals. Place these originals on the exposure glass instead. •...

  • Page 573: Sizes Detectable By Auto Paper Select

    Originals Sizes Detectable by Auto Paper Select Sizes detectable from the exposure glass, and ADF or ARDF are: ❖ Metric version " × 13" Size A3L A4KL A5KL B4 JIS B5 JIS B5 JIS Location of the original × × Exposure glass ADF / ARDF : Detectable ×...
  • Page 574 Placing Originals Maximum scanning area ❖ Exposure glass CP01AEE ❖ ADF or ARDF ARB051S Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference p.16 “Specifying the Original Size When a Paper Tray is Selected”...

  • Page 575: Missing Image Area

    Originals Missing Image Area Even if you correctly place originals in the ADF or ARDF, or on the exposure glass, margins of a few millimeters on all four sides of the original might not be copied. GCGENK2E 1 0.5 mm (0.02") or more 2 0.5 mm (0.02") or more 3 2 ±...

  • Page 576: Placing Originals

    Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF or ARDF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.

  • Page 577: Placing Originals On The Exposure Glass

    Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒ Do not lift the exposure glass cover, ADF, or ARDF forcefully. Otherwise, it will be damaged, or the cover of the ADF or ARDF might open. Lift the exposure glass cover, ADF, or ARDF.

  • Page 578: Placing Originals In The Adf Or Ardf

    Placing Originals Placing Originals in the ADF or ARDF Place originals in the ADF or ARDF. Settings should be made when placing custom size originals. ❖ When placing custom size originals: See p.16 “Specifying the Original Size When a Paper Tray is Selected” and p.18 “Specifying the Original Size When the Bypass Tray is Selected”.
  • Page 579 Placing Originals Adjust the document guide to the original size. Set the aligned originals face up into the ADF or ARDF. Do not stack originals beyond the limit mark. The first page should be on the top. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or dis- play a paper misfeed message.

  • Page 580: Specifying The Original Size When A Paper Tray Is Selected

    Placing Originals Specifying the Original Size When a Paper Tray is Selected You can select either regular or custom for the size of the original when a paper tray is selected. Regular sizes When placing regular size originals on the exposure glass, or in the ADF or ARDF, select the size of the originals from the regular sizes shown on the display.
  • Page 581 Placing Originals Custom sizes When placing custom size originals on the exposure glass, or in the ADF or ARDF, specify the size of the originals using the number keys. Important ❒ Originals that have a vertical length of 105–297 mm (4.2"-11.6") and a horizon- tal length of 128-1,260 mm (5.1"-49.6") can be specified.

  • Page 582: Specifying The Original Size When The Bypass Tray Is Selected

    Placing Originals Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key. The “ ” message appears. Programmed When the custom size originals settings are registered, appears on the top of the copy display. Note ❒...
  • Page 583 Placing Originals Select [Original Size] using {U} or {T}, and then press the {OK} key. Select [Regular Size] using {U} or {T}, and then press the {OK} key. When [Auto Detect] is selected, the size of the placed original will be detected automatically.
  • Page 584 Placing Originals Custom sizes When placing custom size originals on the exposure glass, or in the ADF or ARDF, specify the size of the originals using the number keys. Important ❒ Originals that have a vertical length of 105–297 mm (4.2"-11.6") and a horizon- tal length of 128-1,260 mm (5.1"-49.6") can be specified.
  • Page 585 Placing Originals Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key. The “ ” message appears. Programmed When the custom size originals settings are registered, appears on the top of the copy display. Note ❒...
  • Page 586 Placing Originals...

  • Page 587: Copying

    2. Copying This chapter describes procedures for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs. See “Authen- tication Information”, General Settings Guide.
  • Page 588 Copying Press the {Start} key. ARB033S The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Copies are delivered face down. Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine.

  • Page 589: Copying From The Bypass Tray

    Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes, and paper that cannot be loaded in the paper trays. Important ❒ Paper that has a vertical length of 90-297 mm (3.55"-11.69") and a horizontal length of 148-600 mm (5.83"-23.62") can be copied from the bypass tray.
  • Page 590 Copying Push up the paper guide release lever. ARB017S 1 Paper guide release lever Insert the paper face down, and then align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur.

  • Page 591: When Copying Onto Regular Size Paper

    Copying from the Bypass Tray Pull down the paper guide release lever. ARB019S 1 Paper guide release lever The bypass tray is selected on the display. Select the size and type of the paper, if required. Note ❒ If [Bypass] is not selected on the display in step , select [Bypass] using {U} or {T}, and then press the {q} key.

  • Page 592: When Copying Onto Custom Size Paper

    Copying Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.

  • Page 593: When Copying Onto Ohp Transparencies

    Copying from the Bypass Tray Enter the horizontal size of the paper (Horiz.) with the number keys, and then press the {OK} key. Enter the vertical size of the paper (Vert.) with the number keys, and then press the {OK} key. The “...

  • Page 594: When Copying Onto Thick Paper

    Copying Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [OHP (Transparency)] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Select the paper size, if required. Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.
  • Page 595 Copying from the Bypass Tray Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [Thick Paper] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Select the paper size, if required. Place the originals, and then press the {Start} key.

  • Page 596: When Copying Onto Envelopes

    Copying When Copying onto Envelopes When copying onto envelopes, select the envelope size in Paper Size, and [Thick Paper] in Paper Type. Important ❒ Before loading envelopes, use a pen or similar to flatten their edges. ALZ050S ALZ051S...
  • Page 597 Copying from the Bypass Tray ❖ Printable area The following areas of envelopes can be printed on: ARB024S 1 Feeding direction 2 Printable area 3 20 mm (0.79") 4 10 mm (0.40") 5 5 mm (0.20") ❖ Orientation of Originals and Envelopes Originals and envelopes must be placed in the same orientation.
  • Page 598 Copying Select [Bypass] using {U} or {T}. Load envelopes face down on the bypass tray. ARB020S 1 Paper guide release lever Press the {q} key. Select [Paper Size] using {U} or {T}, and then press the {OK} key. Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the envelope size using {U} or {T}, and then press the {OK} key.
  • Page 599 Copying from the Bypass Tray Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [Thick Paper] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the original, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.

  • Page 600: Copy Functions

    Copying Copy Functions Adjusting Image Density You can adjust the image density in five levels. If you want darker or lighter cop- ies, adjust the image density accordingly. Press the {Lighter} or {Darker} key to adjust the image density. The density indicator “ ” moves. ARB045S...

  • Page 601: Original Type Setting

    Copy Functions Original Type Setting Select one of the following original types to match your originals: ❖ Text Select this mode when your originals contain only text (no pictures). ❖ Photo Delicate tones of photographs and pictures can be reproduced with this mode.

  • Page 602: Selecting Copy Paper

    Copying Selecting Copy Paper There are two ways to select paper: ❖ Auto Paper Select The machine selects a suitable size of paper automatically based on the orig- inal size and reproduction ratio. ❖ Manual Paper Select Choose a tray containing the paper you want to copy onto: the paper trays or the bypass tray.
  • Page 603 Copy Functions Auto Paper Select The machine selects a suitable size of paper automatically based on the original size and the reproduction ratio. Make sure that [Auto Paper Select] is selected. Note ❒ If [Auto Paper Select] is not selected, select [Auto Paper Select] by using {U} or {T}.

  • Page 604: Preset Reduce/Enlarge

    Copying Note ❒ This function works when Auto Paper Select or Auto Reduce/Enlarge is selected. ❒ The default setting for Auto Tray Switching is [On]. You cannot use the Rotat- ed Copy function if this setting is changed to [Off]. ❒...
  • Page 605 Copy Functions ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is set on the exposure glass, the upper left corner will be the base point. When it is set in the ADF or ARDF, the bottom left cor- ner of the original will be the base point.

  • Page 606: Zoom

    Copying Zoom You can change the reproduction ratio in increments of 1%. Selecting a ratio using the scroll keys Select a ratio using {U} or {T}. Press [R/E]. Select a preset ratio which is close to the desired ratio with [Enlarge] or [Re- duce] and then press [Zoom].
  • Page 607 Copy Functions Note ❒ If you make a mistake in step , readjust it using {U} or {T}. Entering a ratio with the number keys Select a ratio using the number keys. Press [R/E]. Press [Zoom]. Enter the desired ratio with the number keys, and then press the {OK} key. The “...

  • Page 608: Auto Reduce/Enlarge

    Copying Auto Reduce/Enlarge The machine automatically selects an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce/Enlarge, see the following table for paper sizes and orientations you can use: ❖...

  • Page 609: Sort

    Copy Functions Select the paper size using {U} or {T}. Place the originals, and then press the {Start} key. The machine automatically selects an appropriate ratio and then begins copying. Reference p.10 “Sizes difficult to detect” Sort The machine assembles copies as sets in sequential order. Important ❒...
  • Page 610 Copying Press the {Sort} key. ARB047S The indicator goes on. Select [Sort] or [Rotate Sort] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Enter the number of copy sets using the number keys. Place the originals.

  • Page 611: Duplex (Type 2 Only)

    Copy Functions Changing the number of sets You can change the number of copy sets during copying. Important ❒ This function can only be used when the Sort function is turned on. " is displayed, press the {Clear/Stop} key. While " Copying...
  • Page 612 Copying ❖ 2 Sided → 2 Sided Copies 1 two-sided page to 1 two-sided page. Note ❒ An optional ARDF is required to scan two-sided originals. Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place the originals (vertical K or horizontal L).
  • Page 613 Copy Functions Press the {Duplex} key. ARB048S The indicator goes on. Select the duplex mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. Select the duplex orientation using {U} or {T}, and then press the {OK} key.

  • Page 614: One-Sided Combine

    Copying Note ❒ The paper weight that can be used with duplex copying is 64-90 g/m (20-24 lb.) ❒ To cancel the Duplex function in step , press the {Duplex} key again. Make sure the indicator goes off. ❒ To display the screens in steps , select [Always Specify] for [Orienta- tion] with Copier Features in User Tools.
  • Page 615 Copy Functions ❖ 2 Sided 1 Page → Combine 1 Side Copies 1 two-sided original to one side of a sheet. GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ Note ❒...
  • Page 616 Copying Placing originals (originals placed in the ADF or ARDF) • Originals read from left to right Combine5 • Originals read from top to bottom Combine6 Press the {Combine/Series} key. ARB049S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key.

  • Page 617: Two-Sided Combine (Type 2 Only)

    Copy Functions Select the paper size using {U} or {T}, and then press the {OK} key. Place the originals, and then press the {Start} key. Note ❒ To cancel the One-Sided Combine function in step , press the {Com- bine/Series} key again. Make sure the indicator goes off. ❒...
  • Page 618 Copying ❖ 1 Sided 8 Pages → Combine 2 Sides Copies 8 one-sided originals to one sheet with four pages per side. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖...
  • Page 619 Copy Functions Press the {Combine/Series} key. ARB049S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. Select the duplex orientation using {U} or {T}, and then press the {OK} key.

  • Page 620: Series Copies

    Copying Note ❒ An optional ARDF is required to scan 2-sided originals. ❒ To cancel the Two-Sided Combine function in step , press the {Com- bine/Series} key again. Make sure the indicator goes off. ❒ To display the screens in steps , select [Always Specify] for [Orienta- tion] with Copier Features in User Tools.
  • Page 621 Copy Functions ❖ Book → 1 Sided Copies two facing pages of a bound original (book) to two separate pages. CP2B0100 ❖ 2 Sided→1 Sided Copies each side of a two-sided original to two separate pages. Press the {Combine/Series} key. ARB049S The indicator goes on.
  • Page 622 Copying Select the original orientation using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Proceed to step Select the paper size using {U} or {T}, and then press the {OK} key. Place the originals, and then press the {Start} key. Note ❒...

  • Page 623: Combination Chart

    3. Appendix This chapter describes the copy machine's specifications and the function compatibility. Combination Chart The combination chart given below shows which modes can be used together. Blank : These modes can be used together. × : These modes cannot be used together. The first mode selected will be the mode you are working in.

  • Page 624: Supplementary Information

    Appendix Supplementary Information The following describes the detailed specifications of the respective functions. ❖ Bypass Tray Copy • The following paper sizes can be selected. A3L, A4KL, A5KL, B4 JISL, B5 JISKL, B6 JISL, 11" × 17"L, " × 14"L, 8 "...
  • Page 625 Supplementary Information ❖ Inch version Original → Paper size Ratio (%) " × 8 " → 11" × 17" 200 (enlarge area by 4) " × 8 " → 8 " × 14" (enlarge area by 2) " × 11" → 11" × 17" "...
  • Page 626 Appendix ❖ Duplex (Type 2 only) • The following paper sizes and orientations can be duplexed. A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8 " × 14"L, " × 13"L, 8 " × 11"KL, 8 " × 14"L, 8 "...
  • Page 627 INDEX Copy Paper Custom size originals 1 Sided 2 Pages to Combine 1 Side Custom Size Paper 1 Sided 4 Pages to Combine 1 Side 1 Sided 4 Pages to Combine 2 Sides 1 Sided 8 Pages to Combine 2 Sides Darker key 1 Sided to 2 Sided Detectable sizes...
  • Page 628 Manual Paper Select Ratio Maximum scanning area Reading the Display Max. Number of Sets Recommended originals Menu Protect Reduce Missing Image Area Regular size originals Regular Size Paper Reproduction Ratio Rotated Copy Non-compatible originals for the ADF or Rotate Sort ARDF Number keys Scroll keys...
  • Page 629 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 630 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d/Aficio MP 2000 EN USA B843-7550...
  • Page 631 Operating Instructions Copy Reference Placing Originals Copying Troubleshooting User Tools (Copier Features) Remarks Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Page 632 Type for 9016/DSm716/LD316/Aficio MP 1600 Type for 9021d/DSm721d/LD320d /Aficio MP 2000 Printed in China EN USA B277-6607...
  • Page 633 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.8 “Machine Types”.) • Type 1: 9016/DSm716/LD316/Aficio MP 1600 • Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000 Certain types might not be available in some countries.
  • Page 634 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademark ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 635 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. v General Settings Guide Provides an overview of the machine and describes System SettingsSystem Settings (paper trays, Key Operator Tools, etc.), and troubleshooting.
  • Page 636 TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................3 Names of Major Options ....................4 Safety Information ....................5 Safety During Operation.....................5 Positions of Labels and Hallmarks for RWARNING and RCAUTION Labels ... 7 Machine Types .......................8 Control Panel......................9 Display ........................10 Reading the Display and Using Keys...............11...
  • Page 637 3. Troubleshooting If Your Machine Does Not Operate As You Want..........41 When a Message Is Displayed.................41 If You Cannot Make Clear Copies...............42 If You Cannot Make Copies As You Want ............43 When Memory Is Full ....................44 B Loading Paper ....................45 Loading Paper......................45 Orientation-Fixed Paper or Two-Sided Paper ............46 D Adding Toner....................48...
  • Page 638 6. Specifications Combination Chart....................63 Supplementary Information ................64 INDEX......................67...

  • Page 639: Notice

    Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
  • Page 640 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

  • Page 641: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 642: Names Of Major Options

    Names of Major Options Major options of this machine are referred to as follows in this manual: • Auto Document Feeder → ADF • Auto Document Feeder capable of scanning both sides of a sheet → ARDF...

  • Page 643: Safety Information

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 644 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 645: Positions Of Labels And Hallmarks For Rwarning And Rcaution Labels

    Positions of Labels and Hallmarks for RWARNING and RCAUTION Labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. APE023S...

  • Page 646: Machine Types

    Machine Types This machine comes in three models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy Speed 16 copies/minute 21 copies/minute " × "...

  • Page 647: Control Panel

    Control Panel Note r These illustrations show Type 2. User Tools/Counter ClearModes Copy Clear/Stop Scanner Escape Start Printer Duplex Original Text Combine/ Lighter Darker Sort Photo Series OPER Enter 12 13 APE029S {Copy} key {Clear/Stop} key Press to activate the copier function. Clear: clears an entered numeric value.

  • Page 648: Display

    {Sort} key {Original} key Automatically sorts copies. Press to select the original type registered with [Original Type 1 (Text)] or [Original Type {Lighter} and {Darker} 2 (Photo)]. When the original type is se- Press to change the image density setting. lected, the corresponding indicator Select the image density in five incre- lights.

  • Page 649: Reading The Display And Using Keys

    Reading the Display and Using Keys This section explains how to read the display and use the selection key for the initial copy display. Note r The copy display is set as the default screen when the machine is turned on. Escape APE026S {Escape} key...

  • Page 650: Turning On The Power

    Turning On the Power This machine has two power switch- Important r Do not turn off the main power switch immediately after turn- v Operation switch (right side of the ing it on. Doing so may result in control panel) damage to the memory, leading Press to activate the machine.

  • Page 651: Turning Off The Power

    Turning Off the Power Saving Energy Press the operation switch. The On indicator goes off. -Auto Off/ Low Power The machine automatically turns it- arModes self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”.

  • Page 653: Placing Originals

    1. Placing Originals Originals Sizes and Weights of Recommended Originals v Metric version Original location Original size Original weight Exposure glass Up to A3 ADF or ARDF One-sided originals: 40–128 g/m A3L – A5KL 2 *1 Two-sided originals: 52–105 g/m A3L –...
  • Page 654 Placing Originals Non-compatible originals for the ADF or ARDF Placing the following types of originals in the ADF or ARDF can cause paper misfeeds or result in damage to the originals. Place these originals on the expo- sure glass instead. •...

  • Page 655: Sizes Detectable With Auto Paper Select

    Originals Sizes Detectable with Auto Paper Select v Metric version " × Size A3L A4KL A5LK B4 JIS B5 JIS B5 JIS 13"L Original location × × Exposure glass ADF or ARDF m : Detectable size × : Undetectable size JIS: Japanese Industrial Standard Note r If you want to set up the machine to select A5K automatically, contact your...

  • Page 656: Missing Image Area

    Placing Originals v ADF or ARDF Maximum scanning area Note r When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.21 “Placing cus- tom size originals”. Sizes difficult to detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually.

  • Page 657: Placing Originals

    Placing Originals Placing Originals Note Placing Originals on the r Take care to place originals only af- Exposure Glass ter any correction fluid and ink has completely dried. Not taking this precaution could cause marks on Lift the exposure glass cover, the exposure glass that will be cop- ADF or ARDF.

  • Page 658: Placing Originals In The Adf Or Ardf

    Placing Originals v ADF Placing Originals in the ADF or ARDF Settings should be made in the fol- lowing situations: v When placing custom size originals: p.21 “Placing custom size origi- nals” Note AAI036S r Do not stack originals over the lim- it mark on the side fence of the Sensor ADF or ARDF.
  • Page 659 Placing Originals Enter the horizontal size of the Placing custom size originals original using the number keys, and then press the {OK} key. When placing custom size originals in the ADF, or ARDF, specify the size of the originals. Note r Paper that has a vertical length of 105–297 mm (4.2"–11.6") and a hor- izontal length of 128–1260 mm...
  • Page 660 Placing Originals Select the paper size using the Placing regular size originals scroll keys, and then press {OK} key. Select the paper tray using {U} or {T} key, and then press the {#} key. The “Programmed” message ap- pears. When the regular size originals Select [Regular Size] using {U} or settings are registered, {T} key, and then press the {OK}...

  • Page 661: Copying

    2. Copying Basic Procedure If the machine has user codes set, Enter the number of copies using enter a user code (up to eight dig- the number keys. its) using the number keys, and then press the {OK} or {#} key. The machine is ready to copy.

  • Page 662: Copying From The Bypass Tray

    Copying Copying from the Bypass Tray Use the bypass tray to copy onto OHP Open the bypass tray. transparencies, thick paper, enve- lopes and copy paper that cannot be loaded in the paper trays. Important r Paper longer than 433 mm may be- come wrinkled, may not feed in, and may jam.
  • Page 663 Copying from the Bypass Tray Insert the paper with the side you Pull down the paper guide release want to copy facing down, and lever (step then adjust the paper guide with The bypass tray is selected on the the paper size. display.
  • Page 664 Copying C Select the paper size using the C Enter the horizontal size of the scroll keys, and then press the original using the number {OK} key. keys, and then press the {OK} key. The “ ” message ap- Programmed pears.
  • Page 665 Copying from the Bypass Tray B Select the paper type, and then D Press the {#} key. press the {OK} key. E Select [Paper Type] using {U} or {T}, and then press the {OK} The “ ” message ap- Programmed pears.

  • Page 666: Copier Functions

    Copying Copier Functions Press the {Original} key and select Adjusting Image Density the original type. You can adjust copy image density to Escape match your originals. If you require darker or lighter cop- Original ies, adjust image density accordingly. Text Darker Press the {Lighter} or {Darker} key Photo...

  • Page 667: Rotated Copy

    Copier Functions Note Auto Paper Select r You cannot use the Rotated Copy function when enlarging onto 11" × Make sure [Auto Paper Select] is se- " × 13", 8 " × 14" or A3, 17", 8 lected. B4 JIS size paper. To do this, place your original in the L orientation.

  • Page 668: Preset Reduce/Enlarge

    Copying Press [R/E]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Press [Reduce] or [Enlarge]. v Base Point Select a ratio using {U} or {T}, The base point of Reduce/Enlarge and then press the {OK} key. differs depending on how the orig- The “...

  • Page 669: Auto Reduce/Enlarge

    Copier Functions Press [R/E]. To enter the ratio using the number keys A Enter the desired ratio using the number keys. B Press the {OK} key. The “ ” message ap- Programmed Press [Zoom]. pears. Place your originals, and then press the {Start} key.

  • Page 670: Sort

    Copying v Inch version Sort Original size and Original location orientation You can scan originals into memory 11" × 17"L, 8 " × and automatically sort copies. Exposure glass " × 14"L, 8 Reference " × 11"KL, 8 Related default settings 13"L p.53 “Auto Tray Switching”...
  • Page 671 Copier Functions Press the {Sort} key. Press the {Start} key. Note r When placing originals on the Duplex exposure glass, press the {#} key after all originals are scanned. Combine/ Lighter Sort Series Changing the number of sets You can change the number of copy sets during copying.

  • Page 672: Duplex (Type 2 Only)

    Copying Original orientation and completed Duplex (Type 2 only) copies There are two types of duplex: The resulting copy image will differ v 1 Sided → 2 Sided according to the orientation in which you place the originals (vertical K or Copies 2 one-sided pages onto 1 horizontal L ).
  • Page 673 Copier Functions Press the {Duplex} key. When selecting two-sided copy- ing, select the orientation [Top to Top] or [Top to Bottom] using {U} or {T}, and then press the {OK} key. rinter Duplex Combine/ Sort Series Note APE034S r To change the copy orientation, Select the setting of original and select the original icon whose copy type using {U} or {T}, and...

  • Page 674: One-Sided Combine

    Copying v 2 Sided 2 Pages → Combine 1 Side One-Sided Combine (Optional ARDF is required) Copies 2 two-sided originals onto You can combine several pages onto one side of a sheet. one side of a sheet. v 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.

  • Page 675: Two-Sided Combine (Type 2 Only)

    Copier Functions v Placing originals (in the ADF or ARDF) Select the orientation using {U} or {T}, and then press the {OK} • Originals read from left to right key. Combine5 • Originals read from top to bot- Note r You can select the orientation of originals and copying paper when [Always Specify] is speci- fied for [Orientation] under [Copi-...
  • Page 676 Copying v 1 Sided 8 Pages → Combine 2 Side Press the {Combine/Series} key. Copies 8 one-sided originals onto one sheet with four pages per side. rinter Duplex Combine/ Sort Series APE035S Select the combine mode using GCSHVYAE {U} or {T}, and then press the Front {OK} key.

  • Page 677: Series Copies

    Copier Functions When selecting two-sided copy- Series Copies ing, select the orientation [Top to Top] or [Top to Bottom] using {U} or You can separately copy the front and {T}, and then press the {OK} key. back of a two-sided original or two facing pages of a bound original onto two sheets.
  • Page 678 Copying v Metric version When selecting [Series:2Sided Orig.], select the orientation using {U} or Paper for {T}, and then press the {OK} key. Original one-sided copy A4K × 2 sheets B5 JISK × 2 sheets B4 JISL A5K × 2 sheets v Inch version Note Paper for...

  • Page 679: Troubleshooting

    3. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations for common messages. If other mes- sages appear, follow the instructions as they are displayed. Note r For messages not listed here, see General Settings Guide. Message Causes Solutions...

  • Page 680: If You Cannot Make Clear Copies

    Troubleshooting If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. Image density is too dark. Adjust the image density. See p.28 “Adjusting Image Density”. Auto Image Density is not Adjust the auto image density. See selected. p.28 “Adjusting Image Density”. The reverse side of an orig- Image density is too dark.

  • Page 681: If You Cannot Make Copies As You Want

    If You Cannot Make Copies As You Want If You Cannot Make Copies As You Want This section explains causes and remedies when copy results are not as expect- v Basic Problem Causes Solutions You cannot combine sever- Selected functions cannot Check the combination of functions al functions.

  • Page 682: When Memory Is Full

    Troubleshooting v Duplex (Type 2 only) Problem Causes Solutions Order of copies is not correct. You set originals in the in- When setting a stack of originals in correct order. the ADF or ARDF, the last page should be on the bottom. If you set an original on the expo- sure glass, start with the first page to be copied.

  • Page 683: B Loading Paper

    B Loading Paper B Loading Paper Reference Push the paper tray in, until it stops. For paper types and sizes, see Gen- eral Settings Guide. Loading Paper Note r You can change the paper size, see General Settings Guide. r This illustration shows the paper trays (1 or 2).

  • Page 684: Orientation-Fixed Paper Or Two-Sided Paper

    Troubleshooting Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Reference p.55 “Letterhead Setting” Note r Select [On] in [Letterhead Setting] under [Copier Features] (User Tools), and then place the original and paper as shown below.
  • Page 685 B Loading Paper v Loaded paper orientation • For machine with copier function only APE037S...

  • Page 686: D Adding Toner

    Troubleshooting D Adding Toner When D appears, it is time to add toner. Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

  • Page 687: Removing Toner

    Removing Toner Removing Toner • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out.

  • Page 688: Inserting Toner

    Troubleshooting Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. 2: Remove the black cap. Note r Do not remove the black cap before shaking. r Do not remove the inner cap. •...

  • Page 689: User Tools (Copier Features)

    4. User Tools (Copier Features) Accessing User Tools (Copier Features) This section is for key operators in Press the {User Tools/Counter} key. charge of this machine. Key operators can change or make default settings. User Tools/Counter ClearModes Note r Be sure to quit User Tools and re- Clear/Stop turn to the initial copy display when all settings are complete.

  • Page 690: Quitting User Tools

    User Tools (Copier Features) Change settings by following in- Quitting User Tools structions on the display, and then press the {OK} key. Press the {User Tools/Counter} key. User Tools/Counter ClearModes Clear/Stop The “ ” message ap- Programmed pears. Start Note r To cancel changes made to setting APE028S and return to the initial display,...

  • Page 691: Aps/ Auto R/E Priority

    Settings You Can Change with User Tools Settings You Can Change with User Tools • Photo Mode 1 APS/ Auto R/E Priority text/photo images containing mostly photo areas You can select [Auto Paper Select Priori- • Photo Mode 2 ty] (APS Priority) or [Auto R/E Priority] text/photo images containing (Auto Reduce/Enlarge Priority).

  • Page 692: Duplex Mode Priority

    User Tools (Copier Features) Duplex Mode Priority Original Count Display You can select the type of Duplex You can set to display the count of function effective when the machine originals and copying pages on the is turned on, reset, or modes are display when [On] is selected.

  • Page 693: Preset R/E Priority

    Settings You Can Change with User Tools Preset R/E Priority Rotate Sort:Auto Continue You can set the ratio with priority If you select [Off] when the paper tray when [R/E] is selected. in use runs out of paper, the machine stops, allowing you to add paper so Note all copies can be rotate-sorted.
  • Page 694 User Tools (Copier Features)

  • Page 695: Remarks

    5. Remarks Do's and Don'ts R CAUTION: • Do not turn off the operation switch while copying or printing. Make • Unplug the power cord from the sure all copying or printing has fin- wall outlet before you move the ished first.

  • Page 696: Where To Put Your Machine

    Remarks Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance. •...

  • Page 697: Moving

    Where to Put Your Machine Moving Power Connection R CAUTION: R WARNING: • Unplug the power cord from the • Connect the machine only to wall outlet before you move the the power source described on machine. While moving the ma- the inside front cover of this chine, you should take care that manual.

  • Page 698: Access To The Machine

    Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 5 cm (2") or more Right: 25 cm (10") or more Front: 75 cm (29.6") or more Left: 15 cm (6") or more Note r For the required space when op- tions are installed, contact your...

  • Page 699: Maintaining Your Machine

    Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, ADF belt, or ARDF belt is dirty, copy clarity may be reduced. Clean Cover these parts if they are dirty. v Cleaning the machine Wipe the machine with a soft, damp cloth.
  • Page 700 Remarks...
  • Page 701 6. Specifications Combination Chart The combination chart below shows which functions can be used together. When you read the chart, see the following table: These functions can be used together. These functions cannot be used together. The first function selected will be the ×...
  • Page 702 Specifications Supplementary Information v Bypass Tray Copy • The following paper sizes can be selected as standard sizes: A3L, A4KL, A5KL, B4 JISL, B5 JISKL, B6 JISL, 11"×17"L, "×14"L, 8 "×11"KL, 5 "×8 "L, 7 "×10 "KL, 8"×13"L, L", C5 "×13"L, 8 "×13"K, 8KL, 16KKL, 4 "×9...
  • Page 703 Supplementary Information v Inch version Original → Copy paper size Ratio (%) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 " × 11"→11" × 17" "...
  • Page 704 Specifications v Combine • When using this function, the machine selects the reproduction ratio auto- matically. This reproduction ratio depends on copy paper sizes and the number of originals. • The reproduction ratios you can specify are 50–200%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within available range.
  • Page 705 INDEX 1 Sided → 2 Sided Copier Features 2 Sided → 1 Sided APS/auto r/e priority 2 Sided → 2 Sided auto tray switching duplex margin duplex mode priority letterhead setting Accessing user tools max. number of sets copier features orientation Adding toner original count display...
  • Page 706 Handling toner Paper loading Photo Placing Indicators custom size originals Inserting toner originals originals in ADF/ARDF originals on exposure glass reglar size originals Lighter and Darker Placing Originals Loading paper Power connection Machine environment Quitting user tools Main power indicator Main power switch Maintaining Manual paper select...
  • Page 707 Supplementary informations bypass tray copy Used toner combine User Tools duplex User Tools key duplex margin preset enlarge/reduce rotate sort sort Weights zoom of recommended originals Text Toner adding handling inserting removing storage used Toner storage Troubleshooting memory is full you cannot make clear copies you cannot make copies as you want your machine does not operate as you...
  • Page 708 MEMO...
  • Page 709 MEMO...
  • Page 710 MEMO B277-6607...

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