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Ricoh 4035e General Settings Manual

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General Settings Guide
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Security
Specifications
For safe and correct use of this machine, please be sure to read the Safety Information in this
manual before you use it.

Operating Instructions

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Summary of Contents for Ricoh 4035e

  • Page 1: Operating Instructions

    Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
  • Page 2 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. Spain RICOH CORPORATION RICOH ESPAÑA S.A. 5 Dedrick Place Avda. Litoral Mar, 12-14, West Caldwell, New Jersey 07006 Blue Building, Marina Village, Phone: +1-973-882-2000 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands...
  • Page 3 Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Savin/Gestetner recommends that you use genuine Savin/Gestetner toner. Gestetner shall not be responsible for any damage or expense that might result from the use of parts other than genuine Savin/Gestetner parts in your Savin/Gestetner office product.
  • Page 4 M010.eps Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.

  • Page 5: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
  • Page 6 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 7: What You Can Do With This Machine

    What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.18 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...

  • Page 8: Paperless Fax Transmission And Reception

    Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception xxx@xxx.com xxx@xxx.com • You can send fax documents through e-mail by specifying the recipient’s e-mail address (Internet • You can store received fax messag- Fax Transmission). es on the machine's hard disk, in- You can receive sent documents stead of printing them onto paper.

  • Page 9: Monitoring The Machine Via Computer

    • With SccanRouter V2 Profession- Monitoring the Machine Via al*/Lite, you can save scan files in specified destinations on network Computer computers (Using the network de- livery scanner function). See Scan- ner Reference. • You can send scan files directly to folders (Sending scan file by Scan to Folder).

  • Page 10: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Utilizing Stored Documents..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............
  • Page 11 3. Document Server Relationship between the Document Server and Other Functions....33 Document Server Display ..................34 Using the Document Server................35 Storing Data ......................35 Changing Stored Document's File Name, User Name, or Password.......38 Selecting a Document ....................38 Searching for Stored Documents ................39 Printing Stored Documents ..................40 Deleting Stored Documents ..................43 Viewing Stored Documents Using a Web Browser ..........43...
  • Page 12 Registering Destinations to a Group ..............95 Registering a New Group..................95 Registering Destinations to a Group ................96 Removing a Destination from a Group..............96 Displaying Destinations Registered in Groups............96 Changing a Group Name ..................97 Deleting a Group ......................97 Registering the Transfer Request ..............98 Registering a Transfer Station/Receiving Station ............98 Changing a Registered Transfer Station/Receiving Station........100 Deleting a Registered Transfer Station/Receiving Station ........101...
  • Page 13 Maintaining Your Machine ................143 Cleaning the Exposure Glass.................143 Cleaning the Exposure Glass Cover ..............143 Cleaning the Auto Document Feeder..............143 Changing the Photoconductor Unit (PCU) .............144 Other Functions ....................145 Inquiry ........................145 Changing the Language..................145 Counter ....................... 146 Displaying the Total Counter..................146 7.

  • Page 15: Notice

    Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc- tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mu- tual recognition of their conformity.

  • Page 16: Copyrights And Trademarks

    Copyrights and Trademarks Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Micro- soft Corporation in the United States and/or other countries. ® Acrobat is a registered trademark of Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

  • Page 17: Information About Installed Software

    • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.net/ Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd.
  • Page 18 All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors. Neither the name of The NetBSD Foundation nor the names of its contribu- tors may be used to endorse or promote products derived from this software without specific prior written permission.
  • Page 19 The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project.
  • Page 20 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 21 License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message- Digest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the mer- chantability of this software or the suitability of this software for any particular purpose.

  • Page 22: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 23: Safety Information

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 24 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 25: Positions Of Rwarning And Rcaution Labels

    Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

  • Page 26: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 27 v Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the {Energy Saver} key is pressed, or the machine resets automatically.

  • Page 28: Machine Types

    Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute 45 copies/minute (A4K, 8 " 11"K) (A4K, 8 "...

  • Page 29: Getting Started

    1. Getting Started Guide to Components Exposure glass cover (optional) or Main power indicator Auto Document Feeder (ADF) (op- Lights when the main power switch is tional) turned on, and goes off when the switch is turned off. See p.18 “External Options”. (The illustration shows the ADF.) On indicator Lights when the operation switch is...
  • Page 30 Getting Started Internal tray 2 (1 bin tray) (option- Front cover Open to access the inside of the machine. The indicator lights when paper is deliv- Paper tray (upper: Tray 1, lower: ered to internal tray 2 (1 bin tray). If inter- Tray 2) nal tray 2 has not been installed, the Load paper here.
  • Page 31 Guide to Components Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might oc- cur.

  • Page 32: Options

    Getting Started Options External Options 1000-sheet finisher Bridge unit Sorts, stacks, and staples copies. Relays copies to the finisher. *1: Finisher upper tray 2 Tray finisher *2: Finisher shift tray Sorts, stacks, and staples copies. You can also punch copies. (The Punch function is Exposure glass cover optional.) Lower over originals for copying.

  • Page 33: Internal Options

    Options Internal Options Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. User account enhance unit Allows you to increase memory for storing user codes. File format converter Allows you to download documents stored using the copier and printer func- tions from the Document Server.

  • Page 34: Control Panel

    Getting Started Control Panel This illustration shows the control panel of the machine with options fully in- stalled. {User Tools/Counter} key Screen contrast knob Adjusts display panel brightness. • User Tools Press to change the default and condi- Indicators tions to meet your requirements. See Show errors and machine status.
  • Page 35 Control Panel {Interrupt} key (copier/scanner {Start Manual RX} key, {On Hook Di- al} key, {Pause/Redial} key, and mode) {Tone} key Press to make interrupt copies during copying or scanning. See “Interrupt Reference Copy”, Copy Reference. Facsimile Reference <Basic Features> Main power indicator and On and Facsimile Reference <Advanced indicator Features>...

  • Page 36: Display Panel

    Getting Started Display Panel The display panel shows machine status, error messages, and function menus. Important r A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Note r The following display is of a machine with the optional 2 Tray finisher and LCT installed.

  • Page 37: Turning On The Power

    Turning On the Power Turning On the Power This machine has two power switch- Turning On the Main Power v Operation switch (right side of the Make sure the power cord is firm- control panel) ly plugged into the wall outlet. Press to activate the machine.

  • Page 38: Turning On The Power

    Getting Started Note Turning On the Power r Even if you press the operation switch, the indicator does not Press the operation switch. go out, but blinks in the follow- ing cases: The On indicator goes on. • When the exposure glass cover or ADF is open.

  • Page 39: Saving Energy

    Turning On the Power Saving Energy -When the fax unit (optional) is installed When the main power switch is -Energy Saver Mode turned off while using the fax func- tion, waiting fax and print jobs may If you do not use the machine for a be canceled, and incoming fax docu- certain period after an operation, or ments not received.
  • Page 40 Getting Started • When the " " message Add Toner appears • When toner is being replen- ished • When the User Tools/Coun- ter/Inquiry screen is displayed • When fixed warm-up is in progress • When the facsimile, printer, or other functions are active •...

  • Page 41: Combined Function Operations

    2. Combined Function Operations Changing Modes Note r You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...

  • Page 42: System Reset

    Combined Function Operations -System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called "System Reset". Note r You can change the System Reset time. See p.58 “System Auto Reset Timer”.

  • Page 43: Multi-Access

    Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used.

  • Page 44: Function Compatibility

    Combined Function Operations -Function compatibility The chart shows function compatibility when print priority is set to "Interleave". See p.51 “Print Priority”. |: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done. m: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre- ceding operation.
  • Page 45 Multi-Access Function you want to select Copier Facsimile Printer Scanner Function in progress $ $ $ m m | | | | | $ $ $ $ $ $ | | m Using the control panel | | | | | | | m Scanning an Original for Memory Transm...
  • Page 46 Combined Function Operations Function you want to select Copier Facsimile Printer Scanner Function in progress | | | | | | | | | | | | | | | | | | Printing Simultaneous operations are only possible once the preceding job documents are all scanned and [Next Job] appears.

  • Page 47: Document Server

    3. Document Server Relationship between the Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to Printing Displaying a Sending Function store stored list documents documents documents Copier/Doc- Copier available available not available ument Server...

  • Page 48: Document Server Display

    Document Server Document Server Display v Document Server Main Display Operating status and messages. The operation keys. The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages. The icons below show the functions active when the documents were stored in the Document Server.

  • Page 49: Using The Document Server

    Using the Document Server Using the Document Server r If you do not want stored data to Storing Data be automatically deleted, select [No] in Auto Delete File before stor- ing a document. If you select [Yes] v File name later, data stored after will be auto- Stored documents are automatically matically deleted.
  • Page 50 Document Server Place originals either on the expo- To register or change the user name sure glass or in the ADF. Press [Scan Original]. Reference For information about types of The Scan Original display appears. originals and how to place Press [User Name].
  • Page 51 Using the Document Server Enter a new file name, and then When using an unregistered user press [OK]. name in the Address Book Note A To enter an unregistered user r Up to 20 characters can be en- name, press [Non-programmed tered as a file name.

  • Page 52: Changing Stored Document's File Name, User Name, Or Password

    Document Server Changing Stored Document's Selecting a Document File Name, User Name, or Press the {Document Server} key. Password Select a document you want to Press the {Document Server} key. print. Select the document with the user name, file name, or password you want to change.

  • Page 53: Searching For Stored Documents

    Using the Document Server Note To print multiple documents, re- r If you selected several docu- peat step in the order you want to print. ments, use [U] and [T] to view the details of each. Note r Press [OK]. The Select Files to r You can select up to 30 docu- Print display reappears.

  • Page 54: Printing Stored Documents

    Document Server Reference Note r To display all files stored in the p.147 “Entering Text”. Document Server, press [File Note List]. r To display all files stored in the Document Server, press [File Printing Stored Documents List]. Note To search by user name r You can print stored documents from a network computer using a Press the {Document Server} key.
  • Page 55 Using the Document Server r Print setting items are listed be- Enter the required number of low. For details about print re- prints using the number keys. sults of each setting, see Copy Reference. v Binding format • Two-sided Copy Top to •...
  • Page 56 Document Server Sample copy Printing first page If you print multiple sets using the You can print the first page of the doc- Sort function, you can check the print ument selected in the Select Files to order or print settings are correct by Print display to check its content.

  • Page 57: Deleting Stored Documents

    Using the Document Server r Press the selected line again to Deleting Stored Documents cancel the print job. Press [Delete File]. Important r You can store up to 3,000 docu- ments in the Document Server. No more documents can be stored when the total is 3,000.

  • Page 58: Downloading Stored Documents

    Document Server Downloading Stored Documents Note r File format converter is required when downloading documents stored in copier or printer mode. Start a Web browser. Enter “http:// (IP address of this machine) /” in the [Address] box. The top page appears on the Web browser.

  • Page 59: Settings For The Document Server

    Settings for the Document Server Settings for the Document Server v Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence.) Items Default General Features Document Server Storage 2 Sided Original Top to top Key: F1 Document Server Storage 1 Sided 1 Sided Combine Key: F2 Document Server Storage 1 Sided 1 Sided Combine: 4...
  • Page 60 Document Server...

  • Page 61: User Tools (System Settings)

    4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. v General Features (See p.51 “General Features”.) Default Panel Tone...
  • Page 62 User Tools (System Settings) v Tray Paper Settings (See p.55 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Facsimile Tray 1 Paper Tray Priority: Printer Tray 1 Tray Paper Size: Tray 1 A4K, 8 " 11"...
  • Page 63 User Tools Menu (System Settings) v Key Operator Tools (See p.59 “Key Operator Tools”.) Default User Code Management Copier Document Server Facsimile Scanner Printer Auto Program Key Counter Management All OFF External Charge Unit Management Key Operator Code Extended Security Display/Print Counter Display/Clear/Print Counter per User Code Print Address Book: Destination List...

  • Page 64: Accessing User Tools (System Settings)

    User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in Change settings by following in- charge of this machine. structions on the display panel, User Tools allow you to change or set and then press [OK]. defaults.

  • Page 65: Settings You Can Change With User Tools

    Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.50 “Accessing User Tools (System Settings)”. General Features v Panel Tone The beeper (key tone) sounds when a key is pressed. Note r Default: ON v Warm Up Notice (copier/Document Server)
  • Page 66 User Tools (System Settings) r When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed on the machine, you can specify an output tray for documents delivery. For details about how to specify an output tray for each function, see the following sections: •...
  • Page 67 Settings You Can Change with User Tools v Output: Copier (copier) You can specify a tray to which documents are delivered. Finisher Upper Tray Finisher Upper Tray Finisher Shift Tray Finisher Shift Tray Finisher Shift Tray 1 Internal Tray 1 Finisher Shift Tray 2 Internal Tray 2 Note...
  • Page 68 User Tools (System Settings) v Output: Printer (printer) You can specify a tray to which documents are delivered. Note r Default: Internal Tray 1 r The output trays set on the printer driver have priority over the output tray specified above. r For details about output trays, see p.53 “Output: Copier (copier)”.

  • Page 69: Tray Paper Settings

    Settings You Can Change with User Tools Tray Paper Settings v Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note r Default: Tray 1 v Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for output. Note r Default: Tray 1 v Paper Tray Priority: Printer (printer)
  • Page 70 User Tools (System Settings) Reference p.126 “Changing the Paper Size” v Paper Type: Bypass tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...
  • Page 71 Settings You Can Change with User Tools v Paper Type: LCT Sets the display so you can see what type of paper is loaded in the LCT. • The paper types you can set are as follows: • recycled paper, special paper, colour paper, letterhead, preprinted pa- per, prepunched paper, bond paper, cardstock Note r Default:...

  • Page 72: Timer Settings

    User Tools (System Settings) Reference "Slip Sheets", Copy Reference Timer Settings v Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode".

  • Page 73: Key Operator Tools

    Settings You Can Change with User Tools v Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. Note r Default: 30 seconds r The time can be set from 30 to 999 seconds, using the number keys. v Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets.
  • Page 74 User Tools (System Settings) v Key Counter Management Use the key counter to specify whether users are restricted or not. Note r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF v External Charge Unit Management Use the external charge unit to manage usage charges. Note r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF...
  • Page 75 Settings You Can Change with User Tools v Display/Print Counter Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, and Staple). • Print Counter List Prints out a list of the number of prints made under each function.
  • Page 76 User Tools (System Settings) v Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order.
  • Page 77 Settings You Can Change with User Tools v Address Book: Program/Change/Delete Group You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.95 “Registering Destinations to a Group”. •...
  • Page 78 User Tools (System Settings) Press the user (destination) key you want to move. Note r You can select a user using the number keys. Press the user (destination) key that is in the place you want to move to. The user (destination) moves to the selected place, and the other users' keys will shift also.
  • Page 79 Settings You Can Change with User Tools Enter the new name, and then press [OK]. Press [Exit]. v Address Book: Select Title Specifies the title to select a user. Note r Default: Title 1 v Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses.
  • Page 80 User Tools (System Settings) v AOF (Always ON) Specify whether or not to use Auto Off. Note r Default: ON v Program/Change LDAP Server Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode.

  • Page 81: Address Book

    Address Book Address Book Registering user information, such as You can register and manage the fol- fax number and e-mail address, in the lowing items in the Address Book: Address Book allows you to manage them together. Important r Address Book data is stored on the hard disk.

  • Page 82: Registering Destination Information

    User Tools (System Settings) 5. Fax Dest. Registering Destination Reference Information p.68 “When using the fax func- tion” v Registering the destination name and key display • User Name Register the destination name and key display name. This is the basic information required 6.

  • Page 83: Registering Sender Information

    Address Book v When using the scanner function Registering Sender • E-mail Information Register e-mail addresses in the Address Book. To send a scan file by e-mail, select the destina- v When using the scanner function tion key as it appears on the ini- You can set Register as Sender to tial scanner function display, so ON for an e-mail address.

  • Page 84: User Code

    User Tools (System Settings) User Code Register user codes to restrict the fol- Registering a New User Code lowing functions to certain users, and check their use of each function: Press the {User Tools/Counter} key. • Copier • Document Server •...
  • Page 85 User Code B Enter the user name or key dis- Enter the user code using the play, and then press [OK]. number keys, and then press [#]. Note r You can use the same user name as that assigned to the documents using the Docu- ment Server function.

  • Page 86: Changing A User Code

    User Tools (System Settings) Changing the user code Changing a User Code A Press [User Code]. Note B Press [Change], and then enter r Even if you change a user code, the the new user code using the counter value will not be cleared. number keys.

  • Page 87: Deleting A User Code

    User Code Note Deleting a User Code r If you press , you can search for a user by user Important name/index, user code, fax r This operation also deletes user destination, or e-mail ad- codes registered to multiple func- dress.

  • Page 88: Printing The Number Of Prints For Each User Code

    User Tools (System Settings) Select the function usage you Printing the Number of Prints want to print from [Print Counter], for Each User Code [Transmission Counter], and [Scanner Counter]. You can print out the number of Press [Print]. prints made under each user code us- ing [Print Counter], [Transmission Coun- ter] or [Scanner Counter].

  • Page 89: Clearing The Number Of Prints

    User Code To clear the number of prints for Clearing the Number of Prints all user codes Press the {User Tools/Counter} key. A Press [Clear] under All User Codes. Press [System Settings]. Press [Key Operator Tools]. Press [Display/Clear/Print Counter per User Code].

  • Page 90: Fax Destination

    User Tools (System Settings) Fax Destination v Fax header Register a fax destination so you do not need to enter fax numbers each You can select to print a fax header t i m e , a n d c a n s e n d d o c u m e n t s on fax messages the other party re- scanned in using the fax function.

  • Page 91: Registering A Fax Destination

    Fax Destination B Enter the user (destination) Registering a Fax Destination name or key display, and then press [OK]. Press the {User Tools/Counter} key. Note Zcas100e.eps r You can use the user name when selecting a fax destina- tion. ZCAS100E r You can register the user code after the user name.
  • Page 92 User Tools (System Settings) E Enter a password using the Enter the fax number using the number keys, and then press number keys, and then press [OK]. [OK]. F Press [OK]. To set the International TX mode A Press [Change] under Interna- tional TX Mode.

  • Page 93: Changing A Registered Fax Destination

    Fax Destination D Select a standard message to Changing a Registered Fax print on the second line. To stamp a customized message, Destination press [Custom Message]. Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext].
  • Page 94 User Tools (System Settings) C Select the new standard mes- To change the SUB Code sage, or press [Custom Message] to enter the new message. A Press [Adv. Features]. D Press [OK]. B Press [Change] under TX SUB E Press [Change] under Line 3. Code.

  • Page 95: Deleting A Registered Fax Destination

    Fax Destination To delete all user information Deleting a Registered Fax Destination A Press [Delete]. B Select a user you want to de- Note lete. r If you delete a destination that is a Press the user (destination) key, specified delivery destination, or enter the registered number messages to its registered Personal using the number keys.

  • Page 96: E-Mail Destination

    User Tools (System Settings) E-mail Destination Register e-mail destinations so you Registering an E-mail do not need to enter e-mail address every time, and can send scan files by Destination e-mail, or send fax documents by In- ternet Fax. Press the {User Tools/Counter} key. •...
  • Page 97 E-mail Destination B Enter the user (destination) Press [Change] under E-mail Ad- name or key display, and then dress. press [OK]. Note r You can use the user name when selecting an address to send an e-mail to. r You can register the user Enter the e-mail address.

  • Page 98: Changing A Registered E-Mail Destination

    User Tools (System Settings) Changing a Registered E-mail Deleting a Registered E-mail Destination Destination Press the {User Tools/Counter} key. Press the {User Tools/Counter} key. Press [System Settings]. Press [System Settings]. Press [Key Operator Tools], and then Press [Key Operator Tools], and then press [TNext].

  • Page 99: Registering Folders

    Registering Folders Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note r To register a folder in an FTP serv- •...
  • Page 100 User Tools (System Settings) • [AB], [CD], [EF], [GH], Set the user's information. [ I J K ] , [ L M N ] , [ O P Q ] , [RST], [UVW], [XYZ], [1] to Note [10]… Added to the list of r To register a folder to a regis- items in the selected title.
  • Page 101 Registering Folders C Press [OK]. Note r You can press [Up One Level] Note to switch between levels. r If the format of the entered C Select the folder you want to path is not correct, a message appears. Press [Exit], and register.
  • Page 102 User Tools (System Settings) Changing a registered SMB folder Changing items under SMB A Press [Change] under Path. Press the {User Tools/Counter} key. B Enter the new path where the Press [System Settings]. folder is located, and then press [OK]. Press [Key Operator Tools], and then press [TNext].

  • Page 103: Using Ftp To Connect

    Registering Folders Deleting a registered SMB folder Using FTP to Connect Press the {User Tools/Counter} key. Note r To register a shared folder config- Press [System Settings]. ured in Windows, see p.85 “Using SMB to Connect”. Press [Key Operator Tools], and then press [TNext].
  • Page 104 User Tools (System Settings) • [AB], [CD], [EF], [GH], Set the user's information. [ I J K ] , [ L M N ] , [ O P Q ] , [RST], [UVW], [XYZ], [1] to Note [10]… Added to the list of r To register a folder to a regis- items in the selected title.
  • Page 105 Registering Folders Note Press [OK]. r If you press , you can search Note for a user by user name/index, r To change the port number, user code, fax destination, or e- press [Change] under Port No.. mail address. Enter the port number using the number keys, and then press [#].
  • Page 106 User Tools (System Settings) F Enter the new user name, and Deleting a registered FTP folder then press [OK]. This is a user name which is au- Press the {User Tools/Counter} key. thorized to access the folder. G Press [Change] under Password. Press [System Settings].

  • Page 107: Registering A Protection Code

    Registering a Protection Code Registering a Protection Code You can stop sender's names or fold- Press [Protect Dest.]. ers being accessed by setting a protec- tion code. You can use this function to protect the following: • Folders You can prevent unauthorized ac- cess to folders.

  • Page 108: Registering A Protection Code To A Group User

    User Tools (System Settings) Registering a Protection Code To a Group User Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext]. Press [Address Book: Program/Change/ Delete Group]. Press the group key you want to register a protection code to.

  • Page 109: Registering Destinations To A Group

    Registering Destinations to a Group Registering Destinations to a Group Register destinations to a group to Press [Change] under Group Name. easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand. Note r You can register up to 500 groups.

  • Page 110: Registering Destinations To A Group

    User Tools (System Settings) Registering Destinations to a Removing a Destination from a Group Group You can register destinations to a Press the {User Tools/Counter} key. group. Press [System Settings]. When registering new destinations, you can also register groups at the Press [Key Operator Tools], and then same time.

  • Page 111: Changing A Group Name

    Registering Destinations to a Group Select the group where the data To change the title you want to check is registered. A Press the title key under Select Press [Programed Users]. Title. All the user (destination) names appear. To change the registration number A Press [Change] under Registra- tion No..

  • Page 112: Registering The Transfer Request

    User Tools (System Settings) Registering the Transfer Request r You can have up to 30 Receiving This section describes how to register the Transfer Station and Receiving Stations per Transfer Station. If Station used in the fax function's you specify a Transfer Station Transfer Request.
  • Page 113 Registering the Transfer Request B Enter the Transfer Request Specify the Receiving Stations. name or key display, and then press [OK]. Note r When specifying the Receiving Reference S t a t i o n s , u s e t h e n u m b e r s p.147 “Entering Text”...

  • Page 114: Changing A Registered Transfer Station/Receiving Station

    User Tools (System Settings) When you have specified all the To change the title Receiving Stations, press [OK]. A Press the desired title key un- Press [Exit]. der Select Title. Changing a Registered To change the Transfer Station Transfer Station/Receiving A Press [Fax].

  • Page 115: Deleting A Registered Transfer Station/Receiving Station

    Registering the Transfer Request Deleting a Registered Transfer Station/Receiving Station Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext]. Press [Address Book: Program/Change/ Delete Transfer Request]. Press [Delete]. Select a Transfer Request you want to delete.

  • Page 116: Programming/Changing Ldap Server

    User Tools (System Settings) Programming/Changing LDAP Server Programming an LDAP server allows To enter an identification name you to look up e-mail destinations from the LDAP server Address Book A Press [Change] under Identifi- directly. This function is available cation Name. when you send scan files by e-mail using scanner function.
  • Page 117 Programming/Changing LDAP Server r If you leave the user name and To enter a port number password blank, users will be prompted for the password eve- A Press [Change] under Port No.. ry time they attempt to connect B Enter the port number using to the LDAP server.

  • Page 118: Changing An Ldap Server

    User Tools (System Settings) E Enter the attribute's display To change the server name name, and then press [OK]. A Press [Change] under Server Note Name. r For example, if you want to B Enter the new LDAP server sort e-mail addresses by em- ployees' number, enter “em- name.
  • Page 119 Programming/Changing LDAP Server To change the user name and password A Press [Next]. B Press [Change] under User Name. C Enter the new user name, and then press [OK]. D Press [Change] under Password. E Enter the new password, and then press [OK].
  • Page 120 User Tools (System Settings)

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