Ricoh Aficio MP 3500SP Scanner Reference
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Ricoh Aficio MP 3500SP Scanner Reference

Ricoh Aficio MP 3500SP Scanner Reference

Operating instructions
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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
Sending Scan Files by Scan to Folder
2
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Aficio MP 3500SP

  • Page 1: Operating Instructions

    Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i Notice ........................1 How to Read This Manual ..................2 Symbols ........................2 About the Scanner Functions................3 Display Panel......................4 Confirmation Displays ....................4 Scanner Features....................7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............11 Outline of Sending Scan Files by E-mail..............11 Preparation for Sending by E-mail ................12 Registering E-mail Addresses in the Address Book..........
  • Page 6 Simultaneous Storage and Sending by Scan to Folder ........57 3. Storing Files Using the Scanner Function Before Storing Files.....................59 Outline of File Storage under the Scanner Function ..........59 Basic Operation for Storing Scan Files .............61 Specifying File Information for a Stored File ............63 Specifying a User Name ..................63 Specifying a File Name ....................64 Specifying a Password.....................65...
  • Page 7 6. Various Scan Settings Specifying Scan Settings ..................101 Items for Specifying Scan Settings..............102 Scan Type ......................102 Resolution ......................102 Image Density ......................102 Scan Size .......................103 Edit .........................111 Setting for Scanning Sides of Originals ............112 One-sided original ....................112 Two-sided original ....................112 Setting of Original Feed Type ................114 Original Orientation ....................114 Batch, SADF ......................116...

  • Page 9: Notice

    Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 4500, Scanner Enhance Option Type 4500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.

  • Page 10: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 11: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to com- puters.

  • Page 12: Display Panel

    Display Panel This section explains the two confirmation displays - Check Modes and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".
  • Page 13 ❖ Check Modes ARQ003S [Prev.] Sender and Destinations list Press to return the initial scanner screen. Displays the sender and transmission or delivery destinations list. Transmission function icon Use [UPrev.] or [TNext] to scroll through Displays the icon of the transmission the list.
  • Page 14 ❖ Scanned Files Status ARQ004S Date/Time Sender Displays the time and date transmission Displays the sender name. was specified by this machine or the time File Name and date when Done, Error, or Cancelled Displays the stored file name of files that was confirmed.

  • Page 15: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various basic settings, such as scan type, resolu- tion, image density, and scan size.
  • Page 16 ❖ Destination List Settings Items Description Destination List Display Priority 1 Select the default destination list from the machine's destination list or from the Destination List managed by the delivery server. This setting is available only when the Network Deliv- ery Scanner function is enabled by the ScanRouter de- livery software.

  • Page 17: Send Settings

    ❖ Send Settings Items Description TWAIN Standby Time Select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. File Type Priority Select whether to send scanned originals as single- page files or as a multiple-page file. For single-page files, select either TIFF/JPEG or PDF.

  • Page 19: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 20: Preparation For Sending By E-Mail

    Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b).

  • Page 21: E-Mail Screen

    Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].

  • Page 22: Basic Operation For Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen.
  • Page 23 Basic Operation for Sending Scan Files by E-mail If necessary, press [Return Receipt] to make settings for the Return Receipt function. If you select [Return Receipt], the selected e-mail sender will receive e-mail no- tification when his/her e-mail is opened by the recipient. If necessary, specify the e-mail subject.
  • Page 24 Sending Scan Files by E-mail Reference p.17 “Switching to the E-mail Screen” p.101 “Various Scan Settings” p.112 “Setting for Scanning Sides of Originals” p.114 “Setting of Original Feed Type” p.124 “Setting File Type and File Name” p.18 “Specifying E-mail Destinations” p.30 “Specifying the E-mail Message”...

  • Page 25: Switching To The E-Mail Screen

    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [ ] to switch to the E-mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [...

  • Page 26: Specifying E-Mail Destinations

    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
  • Page 27 Specifying E-mail Destinations Selecting a destination from the list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. If the target destination does not appear, take one of the following steps: •...
  • Page 28 Sending Scan Files by E-mail Using the number keys, enter the five-digit registration number assigned to the destination. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00003 Press the {3}, and then press the {q} key. Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it.

  • Page 29: Entering An E-Mail Address Manually

    Specifying E-mail Destinations Enter the beginning of the destination name. To search by e-mail address, enter the beginning of the address. Press [OK]. Select a destination. Select [To], [Cc], or [Bcc]. Press [Exit]. Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. Press [Manual Input].

  • Page 30: Selecting Destinations By Searching An Ldap Server

    Sending Scan Files by E-mail ❒ The e-mail address that is entered directly can be registered in the ma- chine’s address book. For details, see "Registering a Directly-Entered Des- tination in the Address Book". Reference p.143 “Sending E-mail” p.25 “Registering a Directly-Entered Destination in the Address Book” Selecting Destinations by Searching an LDAP Server You can search the LDAP server for an address and then specify that address as an e-mail destination.
  • Page 31 Specifying E-mail Destinations Press [Advanced Search]. Enter a character string related to the destination for a search condition such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department Name]. If you select a search condition setting, a soft keyboard appears. Enter a text string according to the search criteria.
  • Page 32 Sending Scan Files by E-mail Note ❒ The [Name], [E-mail Address], [Fax Destination], [Company Name], and [Depart- ment Name] search conditions that appear in [Advanced Search] are regis- tered in the LDAP server. ❒ If you specified [Search Options] on [Program / Change / Delete LDAP Server] un- der [System Settings], you can add a search condition for LDAP search on the [Advanced Search] screen.

  • Page 33: Registering A Directly-Entered Destination In The Address Book

    Specifying E-mail Destinations Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register. Press [ProgDest].

  • Page 34: Specifying The E-Mail Sender

    Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 35: Using A Registration Number To Specify A Sender Name

    Specifying the E-mail Sender Select the sender. Press [OK]. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- chine's address book. Press [Attach Sender's Name]. Using the number keys, enter the five-digit registration number assigned to the sender.

  • Page 36: Selecting The Sender By Searching The Machine's Address Book

    Sending Scan Files by E-mail Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s ad- dress book. Press [Attach Sender's Name]. Press [ To search by user name, press [User (Dest.) Name]. To search by e-mail address, press [E-mail Address].

  • Page 37: Specifying The E-Mail Subject

    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. The procedure to specify the subject “[Urgent] New product appearance” is ex- plained as an example here. Press [Subject / Message]. Press [Attach Subject]. Select the subject [Urgent].

  • Page 38: Specifying The E-Mail Message

    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.

  • Page 39: Manual Entry Of A Message

    Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Subject / Message]. Press [E-mail Message]. Press [Manual Input]. The soft keyboard appears. Enter the message. Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒...

  • Page 40: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Press [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].

  • Page 41: Sending The Url By E-Mail

    Sending the URL by E-mail Sending the URL by E-mail This section explains how to send the URL of a scanned file by e-mail. Use this function if network restrictions prevent you sending attachments by e-mail. In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method]. For details about specifying the setting, see General Settings Guide.
  • Page 42 Sending Scan Files by E-mail...

  • Page 43: Sending Scan Files By Scan To Folder

    2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
  • Page 44 Sending Scan Files by Scan to Folder Sending files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. To send scan files to FTP server FTP server from a client computer.

  • Page 45: Preparation For Sending By Scan To Folder

    Before Sending Files by Scan to Folder Sending files to a NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download files, a computer must be ers. To send scan files to NetWare fold- running the NetWare client and be ers, use the NCP protocol.

  • Page 46: Registering Destination Folders In The Address Book

    Sending Scan Files by Scan to Folder Make the necessary network settings in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine’s IP address and subnet mask. •...

  • Page 47: Scan To Folder Screen

    Before Sending Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Fold- The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 48: Basic Operations When Using Scan To Folder

    Sending Scan Files by Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
  • Page 49 Basic Operations When Using Scan to Folder Note ❒ If you have selected more than one destination, you can press [UPrev.] or [TNext] next to the destination field to scroll through the destinations. ❒ To cancel a selected destination, press [UPrev.] or [TNext] to display the destination in the destination field, and then press the {Clear / Stop} key.

  • Page 50: Switching To The Scan To Folder Screen

    Sending Scan Files by Scan to Folder Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [ ] to switch to the Scan to Folder screen.

  • Page 51: Specifying Scan To Folder Destinations

    Specifying Scan to Folder Destinations Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
  • Page 52 Sending Scan Files by Scan to Folder Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
  • Page 53 Specifying Scan to Folder Destinations Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [ To search by destination name, press [Search by Dest. Name]. To search by path, press [Search by Folder Name].

  • Page 54: Sending Files To A Shared Network Folder

    Sending Scan Files by Scan to Folder Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ You must create a shared folder on the client computer in advance. You can create the shared folder under Windows98/Me/2000/XP, WindowsNT4.0, Windows Server 2003, and Mac OS X.
  • Page 55 Specifying Scan to Folder Destinations Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Input] on the right side of the user name field to display the soft keyboard. Depending on the destination setting, enter the password for logging on to the client computer.
  • Page 56 Sending Scan Files by Scan to Folder Reference p.144 “Folder transmission” p.56 “Registering the Path to the Selected Destination in the Address Book” Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path.
  • Page 57 Specifying Scan to Folder Destinations Select the destination folder. When the selected folder has sub-folders, the sub-folders list appears. If you cannot find the destination folder, press [Up One Level], and then search for the folder at that level. Press [OK] twice. Note ❒...

  • Page 58: Sending Files To An Ftp Server

    Sending Scan Files by Scan to Folder Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server. Entering the path to an FTP server manually You can enter the path to an FTP server manually. Press [Enter Destination].
  • Page 59 Specifying Scan to Folder Destinations Press [OK]. Enter the user name according to the setting at the destination. Press [Manual Input] on the right side of the user name field to display the soft keyboard. Enter the password according to the setting at the destination. Press [Manual Input] for [Password] to display the soft keyboard.

  • Page 60: Sending Files To Netware Server

    Sending Scan Files by Scan to Folder Sending Files to NetWare server This section explains how to specify destinations when sending files to NetWare server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment.
  • Page 61 Specifying Scan to Folder Destinations Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be \\tree\volume.con- text\folder".
  • Page 62 Sending Scan Files by Scan to Folder ❒ You can register the path to the destination in the machine’s address book. For details, see "Registering the Path to the Selected Destination in the Ad- dress Book". Reference p.144 “Folder transmission” p.56 “Registering the Path to the Selected Destination in the Address Book”...
  • Page 63 Specifying Scan to Folder Destinations Select the destination folder. Press [OK] twice. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Only folders that you have the read privileges for are displayed. ❒...

  • Page 64: Registering The Path To The Selected Destination In The Address Book

    Sending Scan Files by Scan to Folder Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. In the destination field, display the destination you want to register.

  • Page 65: Simultaneous Storage And Sending By Scan To Folder

    Simultaneous Storage and Sending by Scan to Folder Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Press [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].
  • Page 66 Sending Scan Files by Scan to Folder Reference p.63 “Specifying File Information for a Stored File” p.40 “Basic Operations When Using Scan to Folder” p.71 “Sending a Stored File”...

  • Page 67: Storing Files Using The Scanner Function

    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions.
  • Page 68 Storing Files Using the Scanner Function Note ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine’s control panel.

  • Page 69: Basic Operation For Storing Scan Files

    Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. Place originals. If necessary, press [Scan Settings] to specify scanner settings such as scan type, resolution, image density, or scan size.
  • Page 70 Storing Files Using the Scanner Function Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator.

  • Page 71: Specifying File Information For A Stored File

    Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify information for a stored file, such as user name, file name, and password. By specifying information for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file.

  • Page 72: Specifying A File Name

    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.

  • Page 73: Specifying A Password

    Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.

  • Page 74: Displaying The List Of Stored Files

    Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed.
  • Page 75 Displaying the List of Stored Files Keys for searching for files List of stored files Press to switch to the screens for search- Displays the list of stored files. ing for a file by user name or file name, or If the file is not displayed, press [UPrev.] to the screen for displaying all files.

  • Page 76: Searching The List Of Stored Files

    Storing Files Using the Scanner Function Searching the List of Stored Files You can search for files from the stored files using the user name or file name. You can search the list of stored files by either of the following methods: •...
  • Page 77 Displaying the List of Stored Files Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [Search by File Name]. The soft keyboard appears. Enter the file name. It is necessary to distinguish between uppercase and lowercase letters. For information about how to enter characters, see About This Machine.

  • Page 78: Checking Stored Files From A Client Computer

    Storing Files Using the Scanner Function Checking Stored Files from a Client Computer This section explains how to check a stored file from the client computer. Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the machine on a client computer. You can also check files stored under the copier, Document Server, and printer functions.

  • Page 79: Sending A Stored File

    Sending a Stored File Sending a Stored File This section explains how to send a stored file. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scan- ner. Note ❒ There are two methods of sending stored files. Settings made under [Scanner Features] determine which method is used.
  • Page 80 Storing Files Using the Scanner Function If necessary, switch to the e-mail, Scan to Folder, or network delivery scan- ner screen. For details about switching the screen, see "Switching to the E-mail Screen", "Switching to the Scan to Folder Screen", or "Switching to the Network Deliv- ery Scanner Screen".

  • Page 81: Managing Stored Files

    Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the informa- tion for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.

  • Page 82: Changing Information For A Stored File

    Storing Files Using the Scanner Function ❒ You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For details about Web Image Monitor, see Web Image Monitor Help. For de- tails about DeskTopBinder, see the manuals supplied with DeskTopBind- Changing Information for a Stored File You can change information for a stored file, such as [User Name], [File Name], and...
  • Page 83 Managing Stored Files Specify a new user name. The user names shown here are names that were registered on the [Adminis- trator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. Press [OK].
  • Page 84 Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File]. Select the file containing the file information you want to change. If you select a password-protected stored file, a screen for entering the pass- word appears.
  • Page 85 Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File].
  • Page 86 Storing Files Using the Scanner Function Press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder.

  • Page 87: Delivering Scan Files

    4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒...

  • Page 88: Preparing To Deliver A File

    Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 89: Installing Desktopbinder Lite From The Supplied Cd-Rom

    Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Man- ager and Utilities" CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBind- er Lite on the client computer.

  • Page 90: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 91: Basic Operation For Delivering Files

    Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
  • Page 92 Delivering Scan Files If necessary, specify the e-mail subject. For details, see "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server". Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ By pressing [Manual Input] on the network delivery scanner screen, you can send a file by e-mail via the delivery server’s network.
  • Page 93 Basic Operation for Delivering Files Reference p.86 “Switching to the Network Delivery Scanner Screen” p.101 “Various Scan Settings” p.112 “Setting for Scanning Sides of Originals” p.114 “Setting of Original Feed Type” p.87 “Specifying Delivery Destinations” p.90 “Specifying the Sender” p.93 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...

  • Page 94: Switching To The Network Delivery Scanner Screen

    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.

  • Page 95: Specifying Delivery Destinations

    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Destination List of the Delivery Server This section explains how to select destinations registered in the delivery serv- er’s Destination List. You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
  • Page 96 Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the Scan- Router delivery software). For details about how to set Short IDs, see the manu- als supplied with the ScanRouter delivery software. Press [Registration No.].
  • Page 97 Specifying Delivery Destinations To search by destination name, press [Search by Dest. Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining [Search by Dest. Name] and [Search by Com- ment]. Enter the beginning of the destination name.

  • Page 98: Specifying The Sender

    Delivering Scan Files Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e- mail via the delivery server. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following methods: •...

  • Page 99: Selecting The Sender By Entering The Registration Number

    Specifying the Sender Selecting the Sender by Entering the Registration Number Select a sender by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals sup- plied with the ScanRouter delivery software. Press [Attach Sender's Name].

  • Page 100: Selecting A Sender By Searching The Delivery Server's Destination List

    Delivering Scan Files Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Attach Sender's Name]. Press [ To search by destination name, press [User (Dest.) Name]. To search by comment, press [Search by Comment].

  • Page 101: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server

    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.

  • Page 102: Simultaneous Storage And Delivery

    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].

  • Page 103: Scanning Originals With The Network Twain Scanner

    5. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan originals into a client computer over a net- work. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner.

  • Page 104: Outline Of The Network Twain Scanner

    Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.

  • Page 105: Preparing To Use The Network Twain Scanner

    Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer.

  • Page 106: Installing The Twain Driver From The Supplied Cd-Rom

    Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.

  • Page 107: Basic Network Twain Scanner Operation

    Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
  • Page 108 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.

  • Page 109: Various Scan Settings

    6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make Scan settings. Press [Scan Settings]. Specify scan type, resolution, scan size, and other settings, as required. Press [OK].

  • Page 110: Items For Specifying Scan Settings

    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text (Print)] Standard originals containing mainly characters. Creates scanned images suitable for printing. ❖...

  • Page 111: Scan Size

    Items for Specifying Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17L, 8 ×...
  • Page 112 Various Scan Settings Setting procedure of custom size when scanning an entire original This section explains how to set a custom size for scanning an entire original. To scan the entire area of an original, measure its dimensions on the surface of the original and enter them under Original Size (X1 and Y1) and Scan Area (X3 and Y3).
  • Page 113 Items for Specifying Scan Settings Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 17.0 inch and Y1 to 8.0 inch. Set Start Position (X2 and Y2) to 0 inch, and then press the {q} key. For example, set X2 and Y2 to 0 inch, and press the {q} key.
  • Page 114 Various Scan Settings ❒ To scan an original that is smaller than 5.5 inch, make settings as though you were scanning a section of an original that is larger than 5.5 inch. For example, to scan a CD label on the exposure glass, specify a size according to the chart below.
  • Page 115 Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then enter those values in the same order.
  • Page 116 Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE016S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. Press [Scan Settings]. Press [Scan Size]. Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key.
  • Page 117 Items for Specifying Scan Settings Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key.
  • Page 118 Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original.

  • Page 119: Edit

    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for dele- tion all around the original (top, bottom, left, and right sides). If you select [Diff.

  • Page 120: Setting For Scanning Sides Of Originals

    Various Scan Settings Setting for Scanning Sides of Originals This section explains settings for scanning one- or two-sided originals. One-sided original This section explains the settings for scanning only one side of originals. Press [1 Sided Orig.]. Two-sided original This section explains the settings for scanning both sides of originals. Press [2 Sided Orig.].
  • Page 121 Setting for Scanning Sides of Originals If the last page of the last original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side]. To scan the last page as blank page, select [2 Sides]. Press [OK].

  • Page 122: Setting Of Original Feed Type

    Various Scan Settings Setting of Original Feed Type This section explains the settings for original orientation, Batch/SADF, mixed sizes, divide, and stamp by pressing [Original Feed Type]. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen.
  • Page 123 Setting of Original Feed Type Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...

  • Page 124: Batch, Sadf

    Various Scan Settings ❒ When you specify Gray Scale for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals. Originals placed in orientations that are not recommended in the table might appear incorrectly top/bottom oriented on client computer displays.
  • Page 125 Setting of Original Feed Type Select [Batch] or [SADF]. Press [OK]. Note ❒ For more details about procedures, see "Scanning Multiple Pages of Orig- inals as One File". ❒ If [SADF] is selected, scanning starts as soon as you place additional origi- nals in the ADF.

  • Page 126: Mixed Sizes

    Various Scan Settings Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but differ- ent length. Press [Original Feed Type]. Press [Mixed Sizes] Press [OK].

  • Page 127: Divide

    Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified num- ber of pages and then sending them. Press [Original Feed Type]. Press [Divide / Stamp], and then [Divide]. Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of.

  • Page 128: Stamp

    Various Scan Settings Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides]. For details, see "Two- sided original".
  • Page 129 Setting of Original Feed Type Press [Divide / Stamp], and then [Stamp]. Press [OK]. Note ❒ Last pages are stamped even if you selected not to scan the last page. ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption.

  • Page 130: Scanning Multiple Pages Of Originals As One File

    Various Scan Settings Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multi- page file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type.
  • Page 131 Scanning Multiple Pages of Originals as One File Press the {Start} key to scan originals. If [Batch] is selected, place additional originals, and then press the {Start} key. If [SADF] is selected, scanning starts automatically when you place additional originals. Repeat this step until all originals are scanned.

  • Page 132: Setting File Type And File Name

    Various Scan Settings Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.

  • Page 133: Setting File Name

    Setting File Type and File Name Select a file type. Press [OK] twice. Reference p.139 “Scan Settings and File Types” Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc.
  • Page 134 Various Scan Settings Press [File Name]. The soft keyboard appears. Enter a file name. Press [OK] twice.

  • Page 135: Programs

    Programs Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered.

  • Page 136: Recalling A Program

    Various Scan Settings Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the pro- gram name appears on the right side. The initial screen reappears after a mo- ment.

  • Page 137: Changing A Registered Program

    Programs Changing a Registered Program To change the settings registered to a program: Press the {Program} key. ARR003S Press [B Recall]. Press the number of the program you want to change. Change settings of the program. Press the {Program} key. Press [m Register].

  • Page 138: Deleting A Program

    Various Scan Settings Deleting a Program To delete a registered program: Press the {Program} key. ARR003S Press [Delete]. Press the number of the program you want to delete. Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: Press the {Program} key.
  • Page 139 Programs Enter a new program name. A program name can be entered using up to 40 characters. Press [OK]. The new program name appears briefly, and then the initial screen reappears.

  • Page 140: Scan Settings When Using Twain Scanner

    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match.

  • Page 141: When Scanning Originals Of Mixed Sizes Using Twain Scanner

    Scan Settings When Using Twain Scanner ❖ ADF Original Orientation TWAIN Scanner Control Dialog Box Key top edge of original placed first top edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
  • Page 142 Various Scan Settings...

  • Page 143: Appendix

    7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.

  • Page 144: When Using E-Mail, Folder Sending, Storing Or Network Delivery Function

    Appendix When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3/297 ×...

  • Page 145: When Using As A Twain Scanner

    Relationship between Resolution and Scan Size When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help.
  • Page 146 Appendix ❖ If [Gray Scale] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is L. 1000 1100 1200 11×17 ×14) Legal (8 ×13 ×11) Letter (8 ×8 Note ❒ Enter size A7 (2.9 × 4.1 inches) directly.

  • Page 147: Scan Settings And File Types

    Scan Settings and File Types Scan Settings and File Types This section explains about the relationship between the file type specified when scanning originals and the file type to which files are converted when sending by e-mail or Scan to Folder. ❖...

  • Page 148: Software Supplied On Cd-Rom

    Appendix Software Supplied on CD-ROM This section explains the applications on the supplied "Scanner Driver and Util- ities" or "Scanner Driver/Font Manager and Utilities" CD-ROM. Auto-Run Program This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 149: Desktopbinder Lite

    Software Supplied on CD-ROM DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with applications, and existing scan files.
  • Page 150 Appendix ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder.

  • Page 151: Values Of Various Set Items For Transmission/Storage/Delivery Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 152 Appendix Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac- ters on SMB ters Number of password charac-...

  • Page 153: Storage Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Storage Function The following table tells you the maximum values of the storage function set- tings. Item Maximum value Comments Number of file name characters 64 alphanumeric charac- On the control panel, the first 16 ters characters are displayed.

  • Page 154: Network Delivery Function

    Appendix Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- This is the total number of char- ters ters acters selected from the list and the number of characters en-...

  • Page 155: Specifications

    Specifications Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner function: 52 page/min (Original size: A4K, Scan Type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On, ITU-T No1 Chart, 1-side scanning) Scanning speed differs depending on the fol- lowing;...

  • Page 156: Index

    INDEX Edit 1 Sided Orig. E-mail 2 Sided Orig. E-mail address E-mail destination destination list Address Book machine’s address book registration numbers Administrator Tools E-mail message Advanced search Entering an e-mail address Attach Subject Entering registration numbers Auto Detect Entering the path Auto Image Density Erase border Auto-run program...
  • Page 157 Screen e-mail network delivery scanner Scan to Folder NetWare stored files Network Delivery Search by comment Notice Searching by file name Searching by user name Searching the delivery server’s destination list One-sided original Searching the list of stored files Original feed type Searching the machine’s address book Selecting destinations Sender...
  • Page 158 Template size Text (OCR) Text / Photo Text (Print) TIFF TIFF/JPEG Transmission function folder transmission sending e-mail simultaneous transmission TWAIN Driver TWAIN scanner setting original orientation Two-sided original User name User Tools / Counter Values of various set items network delivery function storage function transmission function Web Image Monitor...
  • Page 159 Trademarks ® ® ® Adobe , PostScript , and Acrobat are trademarks of Adobe Systems Incorporated. ® Pentium is a registered trademark of Intel Corporation. ® NetWare is a registered trademark of Novell, inc. ® ® ® Microsoft , Windows , and Windows NT are registered trademarks of Microsoft Corporation.
  • Page 160 EN USA D316-6603...

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