Page 1 Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
Page 2 Germany Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, Singapore 65760 Eschborn Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex...
Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
Page 4 Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2003 Ricoh Co., Ltd.
Page 5 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 6 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 7 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 8 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 9 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 10 M010.eps Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 11 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
Page 12 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 13: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.18 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...
Page 14: Paperless Fax Transmission And Reception
Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception xxx@xxx.com xxx@xxx.com • You can send fax documents through e-mail by specifying the recipient’s e-mail address (Internet • You can store received fax messag- Fax Transmission). es on the machine's hard disk, in- You can receive sent documents stead of printing them onto paper.
Page 15: Monitoring The Machine Via Computer
• With SccanRouter V2 Profession- Monitoring the Machine Via al*/Lite, you can save scan files in specified destinations on network Computer computers (Using the network de- livery scanner function). See Scan- ner Reference. • You can send scan files directly to folders (Sending scan file by Scan to Folder).
Page 16: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Utilizing Stored Documents..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............
Page 17 3. Document Server Relationship between the Document Server and Other Functions....33 Document Server Display ..................34 Using the Document Server................35 Storing Data ......................35 Changing Stored Document's File Name, User Name, or Password.......38 Selecting a Document ....................38 Searching for Stored Documents ................39 Printing Stored Documents ..................40 Deleting Stored Documents ..................43 Viewing Stored Documents Using a Web Browser ..........43...
Page 18 Registering Destinations to a Group ..............95 Registering a New Group..................95 Registering Destinations to a Group ................96 Removing a Destination from a Group..............96 Displaying Destinations Registered in Groups............96 Changing a Group Name ..................97 Deleting a Group ......................97 Registering the Transfer Request ..............98 Registering a Transfer Station/Receiving Station ............98 Changing a Registered Transfer Station/Receiving Station........100 Deleting a Registered Transfer Station/Receiving Station ........101...
Page 19 Maintaining Your Machine ................143 Cleaning the Exposure Glass.................143 Cleaning the Exposure Glass Cover ..............143 Cleaning the Auto Document Feeder..............143 Changing the Photoconductor Unit (PCU) .............144 Other Functions ....................145 Inquiry ........................145 Changing the Language..................145 Counter ....................... 146 Displaying the Total Counter..................146 7.
Page 21: Notice
The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-...
Page 22: Copyrights And Trademarks
Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 23 • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.net/ Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd.
Page 24 All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors. Neither the name of The NetBSD Foundation nor the names of its contribu- tors may be used to endorse or promote products derived from this software without specific prior written permission.
Page 25 The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project.
Page 26 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 27 License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message- Digest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the mer- chantability of this software or the suitability of this software for any particular purpose.
Page 28: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 29: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 30 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 31: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
Page 32: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 33 v Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the {Energy Saver} key is pressed, or the machine resets automatically.
Page 34: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute 45 copies/minute (A4K, 8 " 11"K) (A4K, 8 "...
Page 35: Getting Started
1. Getting Started Guide to Components Exposure glass cover (optional) or Main power indicator Auto Document Feeder (ADF) (op- Lights when the main power switch is tional) turned on, and goes off when the switch is turned off. See p.18 “External Options”. (The illustration shows the ADF.) On indicator Lights when the operation switch is...
Page 36 Getting Started Internal tray 2 (1 bin tray) (option- Front cover Open to access the inside of the machine. The indicator lights when paper is deliv- Paper tray (upper: Tray 1, lower: ered to internal tray 2 (1 bin tray). If inter- Tray 2) nal tray 2 has not been installed, the Load paper here.
Page 37 Guide to Components Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might oc- cur.
Page 38: Options
Getting Started Options External Options 1000-sheet finisher Bridge unit Sorts, stacks, and staples copies. Relays copies to the finisher. *1: Finisher upper tray 2 Tray finisher *2: Finisher shift tray Sorts, stacks, and staples copies. You can also punch copies. (The Punch function is Exposure glass cover optional.) Lower over originals for copying.
Page 39: Internal Options
Options Internal Options Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. User account enhance unit Allows you to increase memory for storing user codes. File format converter Allows you to download documents stored using the copier and printer func- tions from the Document Server.
Page 40: Control Panel
Getting Started Control Panel This illustration shows the control panel of the machine with options fully in- stalled. {User Tools/Counter} key Screen contrast knob Adjusts display panel brightness. • User Tools Press to change the default and condi- Indicators tions to meet your requirements. See Show errors and machine status.
Page 41 Control Panel {Interrupt} key (copier/scanner {Start Manual RX} key, {On Hook Di- al} key, {Pause/Redial} key, and mode) {Tone} key Press to make interrupt copies during copying or scanning. See “Interrupt Reference Copy”, Copy Reference. Facsimile Reference <Basic Features> Main power indicator and On and Facsimile Reference <Advanced indicator Features>...
Page 42: Display Panel
Getting Started Display Panel The display panel shows machine status, error messages, and function menus. Important r A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Note r The following display is of a machine with the optional 2 Tray finisher and LCT installed.
Page 43: Turning On The Power
Turning On the Power Turning On the Power This machine has two power switch- Turning On the Main Power v Operation switch (right side of the Make sure the power cord is firm- control panel) ly plugged into the wall outlet. Press to activate the machine.
Page 44: Turning On The Power
Getting Started Note Turning On the Power r Even if you press the operation switch, the indicator does not Press the operation switch. go out, but blinks in the follow- ing cases: The On indicator goes on. • When the exposure glass cover or ADF is open.
Page 45: Saving Energy
Turning On the Power Saving Energy -When the fax unit (optional) is installed When the main power switch is -Energy Saver Mode turned off while using the fax func- tion, waiting fax and print jobs may If you do not use the machine for a be canceled, and incoming fax docu- certain period after an operation, or ments not received.
Page 46 Getting Started • When the " " message Add Toner appears • When toner is being replen- ished • When the User Tools/Coun- ter/Inquiry screen is displayed • When fixed warm-up is in progress • When the facsimile, printer, or other functions are active •...
Page 47: Combined Function Operations
2. Combined Function Operations Changing Modes Note r You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...
Page 48: System Reset
Combined Function Operations -System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called "System Reset". Note r You can change the System Reset time. See p.58 “System Auto Reset Timer”.
Page 49: Multi-Access
Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 50: Function Compatibility
Combined Function Operations -Function compatibility The chart shows function compatibility when print priority is set to "Interleave". See p.51 “Print Priority”. |: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done. m: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre- ceding operation.
Page 51 Multi-Access Function you want to select Copier Facsimile Printer Scanner Function in progress $ $ $ m m | | | | | $ $ $ $ $ $ | | m Using the control panel | | | | | | | m Scanning an Original for Memory Transm...
Page 52 Combined Function Operations Function you want to select Copier Facsimile Printer Scanner Function in progress | | | | | | | | | | | | | | | | | | Printing Simultaneous operations are only possible once the preceding job documents are all scanned and [Next Job] appears.
Page 53: Document Server
3. Document Server Relationship between the Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to Printing Displaying a Sending Function store stored list documents documents documents Copier/Doc- Copier available available not available ument Server...
Page 54: Document Server Display
Document Server Document Server Display v Document Server Main Display Operating status and messages. The operation keys. The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages. The icons below show the functions active when the documents were stored in the Document Server.
Page 55: Using The Document Server
Using the Document Server Using the Document Server r If you do not want stored data to Storing Data be automatically deleted, select [No] in Auto Delete File before stor- ing a document. If you select [Yes] v File name later, data stored after will be auto- Stored documents are automatically matically deleted.
Page 56 Document Server Place originals either on the expo- To register or change the user name sure glass or in the ADF. Press [Scan Original]. Reference For information about types of The Scan Original display appears. originals and how to place Press [User Name].
Page 57 Using the Document Server Enter a new file name, and then When using an unregistered user press [OK]. name in the Address Book Note A To enter an unregistered user r Up to 20 characters can be en- name, press [Non-programmed tered as a file name.
Page 58: Changing Stored Document's File Name, User Name, Or Password
Document Server Changing Stored Document's Selecting a Document File Name, User Name, or Press the {Document Server} key. Password Select a document you want to Press the {Document Server} key. print. Select the document with the user name, file name, or password you want to change.
Page 59: Searching For Stored Documents
Using the Document Server Note To print multiple documents, re- r If you selected several docu- peat step in the order you want to print. ments, use [U] and [T] to view the details of each. Note r Press [OK]. The Select Files to r You can select up to 30 docu- Print display reappears.
Page 60: Printing Stored Documents
Document Server Reference Note r To display all files stored in the p.147 “Entering Text”. Document Server, press [File Note List]. r To display all files stored in the Document Server, press [File Printing Stored Documents List]. Note To search by user name r You can print stored documents from a network computer using a Press the {Document Server} key.
Page 61 Using the Document Server r Print setting items are listed be- Enter the required number of low. For details about print re- prints using the number keys. sults of each setting, see Copy Reference. v Binding format • Two-sided Copy Top to •...
Page 62 Document Server Sample copy Printing first page If you print multiple sets using the You can print the first page of the doc- Sort function, you can check the print ument selected in the Select Files to order or print settings are correct by Print display to check its content.
Page 63: Deleting Stored Documents
Using the Document Server r Press the selected line again to Deleting Stored Documents cancel the print job. Press [Delete File]. Important r You can store up to 3,000 docu- ments in the Document Server. No more documents can be stored when the total is 3,000.
Page 64: Downloading Stored Documents
Document Server Downloading Stored Documents Note r File format converter is required when downloading documents stored in copier or printer mode. Start a Web browser. Enter “http:// (IP address of this machine) /” in the [Address] box. The top page appears on the Web browser.
Page 65: Settings For The Document Server
Settings for the Document Server Settings for the Document Server v Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence.) Items Default General Features Document Server Storage 2 Sided Original Top to top Key: F1 Document Server Storage 1 Sided 1 Sided Combine Key: F2 Document Server Storage 1 Sided 1 Sided Combine: 4...
Page 66 Document Server...
Page 67: User Tools (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. v General Features (See p.51 “General Features”.) Default Panel Tone...
Page 68 User Tools (System Settings) v Tray Paper Settings (See p.55 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Facsimile Tray 1 Paper Tray Priority: Printer Tray 1 Tray Paper Size: Tray 1 A4K, 8 " 11"...
Page 69 User Tools Menu (System Settings) v Key Operator Tools (See p.59 “Key Operator Tools”.) Default User Code Management Copier Document Server Facsimile Scanner Printer Auto Program Key Counter Management All OFF External Charge Unit Management Key Operator Code Extended Security Display/Print Counter Display/Clear/Print Counter per User Code Print Address Book: Destination List...
Page 70: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in Change settings by following in- charge of this machine. structions on the display panel, User Tools allow you to change or set and then press [OK]. defaults.
Page 71: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.50 “Accessing User Tools (System Settings)”. General Features v Panel Tone The beeper (key tone) sounds when a key is pressed. Note r Default: ON v Warm Up Notice (copier/Document Server)
Page 72 User Tools (System Settings) r When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed on the machine, you can specify an output tray for documents delivery. For details about how to specify an output tray for each function, see the following sections: •...
Page 73 Settings You Can Change with User Tools v Output: Copier (copier) You can specify a tray to which documents are delivered. Finisher Upper Tray Finisher Upper Tray Finisher Shift Tray Finisher Shift Tray Finisher Shift Tray 1 Internal Tray 1 Finisher Shift Tray 2 Internal Tray 2 Note...
Page 74 User Tools (System Settings) v Output: Printer (printer) You can specify a tray to which documents are delivered. Note r Default: Internal Tray 1 r The output trays set on the printer driver have priority over the output tray specified above. r For details about output trays, see p.53 “Output: Copier (copier)”.
Page 75: Tray Paper Settings
Settings You Can Change with User Tools Tray Paper Settings v Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note r Default: Tray 1 v Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for output. Note r Default: Tray 1 v Paper Tray Priority: Printer (printer)
Page 76 User Tools (System Settings) Reference p.126 “Changing the Paper Size” v Paper Type: Bypass tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...
Page 77 Settings You Can Change with User Tools v Paper Type: LCT Sets the display so you can see what type of paper is loaded in the LCT. • The paper types you can set are as follows: • recycled paper, special paper, colour paper, letterhead, preprinted pa- per, prepunched paper, bond paper, cardstock Note r Default:...
Page 78: Timer Settings
User Tools (System Settings) Reference "Slip Sheets", Copy Reference Timer Settings v Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode".
Page 79: Key Operator Tools
Settings You Can Change with User Tools v Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. Note r Default: 30 seconds r The time can be set from 30 to 999 seconds, using the number keys. v Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets.
Page 80 User Tools (System Settings) v Key Counter Management Use the key counter to specify whether users are restricted or not. Note r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF v External Charge Unit Management Use the external charge unit to manage usage charges. Note r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF...
Page 81 Settings You Can Change with User Tools v Display/Print Counter Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, and Staple). • Print Counter List Prints out a list of the number of prints made under each function.
Page 82 User Tools (System Settings) v Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order.
Page 83 Settings You Can Change with User Tools v Address Book: Program/Change/Delete Group You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.95 “Registering Destinations to a Group”. •...
Page 84 User Tools (System Settings) Press the user (destination) key you want to move. Note r You can select a user using the number keys. Press the user (destination) key that is in the place you want to move to. The user (destination) moves to the selected place, and the other users' keys will shift also.
Page 85 Settings You Can Change with User Tools Enter the new name, and then press [OK]. Press [Exit]. v Address Book: Select Title Specifies the title to select a user. Note r Default: Title 1 v Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses.
Page 86 User Tools (System Settings) v AOF (Always ON) Specify whether or not to use Auto Off. Note r Default: ON v Program/Change LDAP Server Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode.
Page 87: Address Book
Address Book Address Book Registering user information, such as You can register and manage the fol- fax number and e-mail address, in the lowing items in the Address Book: Address Book allows you to manage them together. Important r Address Book data is stored on the hard disk.
Page 88: Registering Destination Information
User Tools (System Settings) 5. Fax Dest. Registering Destination Reference Information p.68 “When using the fax func- tion” v Registering the destination name and key display • User Name Register the destination name and key display name. This is the basic information required 6.
Page 89: Registering Sender Information
Address Book v When using the scanner function Registering Sender • E-mail Information Register e-mail addresses in the Address Book. To send a scan file by e-mail, select the destina- v When using the scanner function tion key as it appears on the ini- You can set Register as Sender to tial scanner function display, so ON for an e-mail address.
Page 90: User Code
User Tools (System Settings) User Code Register user codes to restrict the fol- Registering a New User Code lowing functions to certain users, and check their use of each function: Press the {User Tools/Counter} key. • Copier • Document Server •...
Page 91 User Code B Enter the user name or key dis- Enter the user code using the play, and then press [OK]. number keys, and then press [#]. Note r You can use the same user name as that assigned to the documents using the Docu- ment Server function.
Page 92: Changing A User Code
User Tools (System Settings) Changing the user code Changing a User Code A Press [User Code]. Note B Press [Change], and then enter r Even if you change a user code, the the new user code using the counter value will not be cleared. number keys.
Page 93: Deleting A User Code
User Code Note Deleting a User Code r If you press , you can search for a user by user Important name/index, user code, fax r This operation also deletes user destination, or e-mail ad- codes registered to multiple func- dress.
Page 94: Printing The Number Of Prints For Each User Code
User Tools (System Settings) Select the function usage you Printing the Number of Prints want to print from [Print Counter], for Each User Code [Transmission Counter], and [Scanner Counter]. You can print out the number of Press [Print]. prints made under each user code us- ing [Print Counter], [Transmission Coun- ter] or [Scanner Counter].
Page 95: Clearing The Number Of Prints
User Code To clear the number of prints for Clearing the Number of Prints all user codes Press the {User Tools/Counter} key. A Press [Clear] under All User Codes. Press [System Settings]. Press [Key Operator Tools]. Press [Display/Clear/Print Counter per User Code].
Page 96: Fax Destination
User Tools (System Settings) Fax Destination v Fax header Register a fax destination so you do not need to enter fax numbers each You can select to print a fax header t i m e , a n d c a n s e n d d o c u m e n t s on fax messages the other party re- scanned in using the fax function.
Page 97: Registering A Fax Destination
Fax Destination B Enter the user (destination) Registering a Fax Destination name or key display, and then press [OK]. Press the {User Tools/Counter} key. Note Zcas100e.eps r You can use the user name when selecting a fax destina- tion. ZCAS100E r You can register the user code after the user name.
Page 98 User Tools (System Settings) E Enter a password using the Enter the fax number using the number keys, and then press number keys, and then press [OK]. [OK]. F Press [OK]. To set the International TX mode A Press [Change] under Interna- tional TX Mode.
Page 99: Changing A Registered Fax Destination
Fax Destination D Select a standard message to Changing a Registered Fax print on the second line. To stamp a customized message, Destination press [Custom Message]. Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext].
Page 100 User Tools (System Settings) C Select the new standard mes- To change the SUB Code sage, or press [Custom Message] to enter the new message. A Press [Adv. Features]. D Press [OK]. B Press [Change] under TX SUB E Press [Change] under Line 3. Code.
Page 101: Deleting A Registered Fax Destination
Fax Destination To delete all user information Deleting a Registered Fax Destination A Press [Delete]. B Select a user you want to de- Note lete. r If you delete a destination that is a Press the user (destination) key, specified delivery destination, or enter the registered number messages to its registered Personal using the number keys.
Page 102: E-Mail Destination
User Tools (System Settings) E-mail Destination Register e-mail destinations so you Registering an E-mail do not need to enter e-mail address every time, and can send scan files by Destination e-mail, or send fax documents by In- ternet Fax. Press the {User Tools/Counter} key. •...
Page 103 E-mail Destination B Enter the user (destination) Press [Change] under E-mail Ad- name or key display, and then dress. press [OK]. Note r You can use the user name when selecting an address to send an e-mail to. r You can register the user Enter the e-mail address.
Page 104: Changing A Registered E-Mail Destination
User Tools (System Settings) Changing a Registered E-mail Deleting a Registered E-mail Destination Destination Press the {User Tools/Counter} key. Press the {User Tools/Counter} key. Press [System Settings]. Press [System Settings]. Press [Key Operator Tools], and then Press [Key Operator Tools], and then press [TNext].
Page 105: Registering Folders
Registering Folders Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note r To register a folder in an FTP serv- •...
Page 106 User Tools (System Settings) • [AB], [CD], [EF], [GH], Set the user's information. [ I J K ] , [ L M N ] , [ O P Q ] , [RST], [UVW], [XYZ], [1] to Note [10]… Added to the list of r To register a folder to a regis- items in the selected title.
Page 107 Registering Folders C Press [OK]. Note r You can press [Up One Level] Note to switch between levels. r If the format of the entered C Select the folder you want to path is not correct, a message appears. Press [Exit], and register.
Page 108 User Tools (System Settings) Changing a registered SMB folder Changing items under SMB A Press [Change] under Path. Press the {User Tools/Counter} key. B Enter the new path where the Press [System Settings]. folder is located, and then press [OK]. Press [Key Operator Tools], and then press [TNext].
Page 109: Using Ftp To Connect
Registering Folders Deleting a registered SMB folder Using FTP to Connect Press the {User Tools/Counter} key. Note r To register a shared folder config- Press [System Settings]. ured in Windows, see p.85 “Using SMB to Connect”. Press [Key Operator Tools], and then press [TNext].
Page 110 User Tools (System Settings) • [AB], [CD], [EF], [GH], Set the user's information. [ I J K ] , [ L M N ] , [ O P Q ] , [RST], [UVW], [XYZ], [1] to Note [10]… Added to the list of r To register a folder to a regis- items in the selected title.
Page 111 Registering Folders Note Press [OK]. r If you press , you can search Note for a user by user name/index, r To change the port number, user code, fax destination, or e- press [Change] under Port No.. mail address. Enter the port number using the number keys, and then press [#].
Page 112 User Tools (System Settings) F Enter the new user name, and Deleting a registered FTP folder then press [OK]. This is a user name which is au- Press the {User Tools/Counter} key. thorized to access the folder. G Press [Change] under Password. Press [System Settings].
Page 113: Registering A Protection Code
Registering a Protection Code Registering a Protection Code You can stop sender's names or fold- Press [Protect Dest.]. ers being accessed by setting a protec- tion code. You can use this function to protect the following: • Folders You can prevent unauthorized ac- cess to folders.
Page 114: Registering A Protection Code To A Group User
User Tools (System Settings) Registering a Protection Code To a Group User Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext]. Press [Address Book: Program/Change/ Delete Group]. Press the group key you want to register a protection code to.
Page 115: Registering Destinations To A Group
Registering Destinations to a Group Registering Destinations to a Group Register destinations to a group to Press [Change] under Group Name. easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand. Note r You can register up to 500 groups.
Page 116: Registering Destinations To A Group
User Tools (System Settings) Registering Destinations to a Removing a Destination from a Group Group You can register destinations to a Press the {User Tools/Counter} key. group. Press [System Settings]. When registering new destinations, you can also register groups at the Press [Key Operator Tools], and then same time.
Page 117: Changing A Group Name
Registering Destinations to a Group Select the group where the data To change the title you want to check is registered. A Press the title key under Select Press [Programed Users]. Title. All the user (destination) names appear. To change the registration number A Press [Change] under Registra- tion No..
Page 118: Registering The Transfer Request
User Tools (System Settings) Registering the Transfer Request r You can have up to 30 Receiving This section describes how to register the Transfer Station and Receiving Stations per Transfer Station. If Station used in the fax function's you specify a Transfer Station Transfer Request.
Page 119 Registering the Transfer Request B Enter the Transfer Request Specify the Receiving Stations. name or key display, and then press [OK]. Note r When specifying the Receiving Reference S t a t i o n s , u s e t h e n u m b e r s p.147 “Entering Text”...
Page 120: Changing A Registered Transfer Station/Receiving Station
User Tools (System Settings) When you have specified all the To change the title Receiving Stations, press [OK]. A Press the desired title key un- Press [Exit]. der Select Title. Changing a Registered To change the Transfer Station Transfer Station/Receiving A Press [Fax].
Page 121: Deleting A Registered Transfer Station/Receiving Station
Registering the Transfer Request Deleting a Registered Transfer Station/Receiving Station Press the {User Tools/Counter} key. Press [System Settings]. Press [Key Operator Tools], and then press [TNext]. Press [Address Book: Program/Change/ Delete Transfer Request]. Press [Delete]. Select a Transfer Request you want to delete.
Page 122: Programming/Changing Ldap Server
User Tools (System Settings) Programming/Changing LDAP Server Programming an LDAP server allows To enter an identification name you to look up e-mail destinations from the LDAP server Address Book A Press [Change] under Identifi- directly. This function is available cation Name. when you send scan files by e-mail using scanner function.
Page 123 Programming/Changing LDAP Server r If you leave the user name and To enter a port number password blank, users will be prompted for the password eve- A Press [Change] under Port No.. ry time they attempt to connect B Enter the port number using to the LDAP server.
Page 124: Changing An Ldap Server
User Tools (System Settings) E Enter the attribute's display To change the server name name, and then press [OK]. A Press [Change] under Server Note Name. r For example, if you want to B Enter the new LDAP server sort e-mail addresses by em- ployees' number, enter “em- name.
Page 125 Programming/Changing LDAP Server To change the user name and password A Press [Next]. B Press [Change] under User Name. C Enter the new user name, and then press [OK]. D Press [Change] under Password. E Enter the new password, and then press [OK].
Page 126 User Tools (System Settings)
Page 127: Troubleshooting
5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note r If you cannot make copies as you want because of paper type, paper size or paper capacity problems, use recommended paper.
Page 128 Troubleshooting Problem Causes Solutions The main power indicator This occurs in the follow- Close the exposure glass cover or continues blinking and ing cases: ADF, and check if the machine is does not turn off when communicating with a computer. •...
Page 129: Document Server
If Your Machine Does Not Operate As You Want Document Server Problem Solutions " Scanned pages exceeded max. The number of scanned pages exceeds the ca- pacity per file of the Document Server. number. Do you want to store the "...
Page 130: B Loading Paper
Troubleshooting B Loading Paper r Make sure the paper stack is Reference flush against the right side For paper types and sizes, see fence. p.167 “Copy Paper”. Note r Fan the paper before loading. Loading Paper into Paper r Straighten curled or warped pa- Trays per before loading.
Page 131 B Loading Paper Note r Make sure no paper sheet is in- volved in the paper feeding side of the LCT. Remove the sheet, if any. Load paper into the tray along the edge on the left. Note r The tray contains up to 1,500 sheets.
Page 132 Troubleshooting Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting un- der Copier/Document Server Features, and then place the original and paper as shown below (see Copy Reference).
Page 133: D Adding Toner
D Adding Toner D Adding Toner When D appears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 134: Removing Toner
Troubleshooting Removing Toner • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out.
Page 135: Inserting Toner
Inserting Toner Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note r Do not remove the black cap before shaking. • 2: Remove the black cap. Note r Do not remove the inner cap. •...
Page 136: Clearing Misfeeds
Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important r When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.
Page 137 x Clearing Misfeeds...
Page 138 Troubleshooting...
Page 139 x Clearing Misfeeds...
Page 140 Troubleshooting...
Page 141 x Clearing Misfeeds...
Page 142 Troubleshooting...
Page 143 x Clearing Misfeeds ZHVX030J...
Page 144 Troubleshooting...
Page 145 x Clearing Misfeeds...
Page 146: Changing The Paper Size
Troubleshooting Changing the Paper Size Preparation Release the side lever to the "un- locked" position. Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.55 “Tray Paper Size: Tray 1–4”.
Page 147 Changing the Paper Size Square the paper and load it into Lock the side lever. the tray. Adjust the tray size with the pa- Important per size selector to the new paper r Check that the top of the stack is size.
Page 148 Troubleshooting {User G Press [Exit] Tools/Counter} key to quit User Tools. Reference p.55 “Tray Paper Size: Tray 1–4” Gently push the paper tray in un- til it stops. Check the paper size shown on the display panel.
Page 149: Adding Staples
d Adding Staples d Adding Staples Important r Stapling failure or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.18 “External Options”. 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the staple unit.
Page 150: Tray Finisher
Troubleshooting • 6: Align the arrows on the new refill with those on the cartridge, and then push in the refill until it clicks. • 7: Gently push down the upper unit into the cartridge. • 8: Pull out the ribbon. •...
Page 151 d Adding Staples • 3: Hold both sides of the cartridge. • 4: Pull up the upper unit of the cartridge. • 5: Take out the empty refill in the arrow di- rection. • 6: Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks.
Page 152: Booklet Finisher
Troubleshooting Booklet Finisher • 1: Open the front cover of the finisher. • 2: Pull lever R6 down, and then pull out the cartridge while lifting the cartridge. • 3: Take out the empty refill in the arrow di- rection. •...
Page 153 d Adding Staples Staple unit for saddle stitch function • 1: Open the front bottom cover of the fin- isher. • 2: Pull lever R7 and fully pull out the staple unit. • 3: Lift the lever of the staple unit while pulling it.
Page 154: Removing Jammed Staples
Troubleshooting Removing Jammed Staples Note r Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to stiffer copy paper. r When the booklet finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 155: Tray Finisher
Removing Jammed Staples • 5: Pull down the cartridge's face plate until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Push back the staple unit, and then close the front cover of the finisher. 2 Tray Finisher •...
Page 156: Booklet Finisher
Troubleshooting • 5: Pull down the cartridge's knob until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Close the front cover of the finisher. Booklet Finisher • 1: Open the front cover of the finisher. •...
Page 157 Removing Jammed Staples • 6: Push in the cartridge until it clicks. • 7: Close the front cover of the finisher. Staple unit for saddle stitch function • 1: Open the front bottom cover of the fin- isher. • 2: Pull lever R7 and fully pull out the staple unit.
Page 158: Removing Punch Waste
Troubleshooting y Removing Punch Waste Note Note r While “ r If you do not, “ ” Punch Receptacle Full Punch Recepta- is displayed, you cannot use the ” is still displayed. cle Full Punch function. Close the front cover of the 2 Tray Open the front cover of the 2 Tray finisher.
Page 159: Remarks
6. Remarks Dos and Don'ts R CAUTION: • When the machine is not in use and in stand-by mode, you may • Unplug the power cord from the hear a small noise inside. This is wall outlet before you move the caused by the image stabilization machine.
Page 160: Toner
Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important r Faults may occur if you use toner other than the recommended type.
Page 161: Where To Put Your Machine
Where to Put Your Machine Where to Put Your Machine • Locations directly exposed to cool Machine Environment air from an air conditioner or heat- ed air from a heater. (Sudden tem- Choose your machine's location care- p e r a t u r e c h a n g e s c a n c a u s e fully.
Page 162: Power Connection
Remarks r Do not take off the holding stand. • When you unplug the power cord, the anti-condensation heaters turn r Protect the machine from strong off. shocks. Impact can damage the hard disk and cause stored files to • Make sure the plug is inserted be lost.
Page 163: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts Cover if they are dirty. v Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.
Page 164: Changing The Photoconductor Unit (Pcu)
Remarks Changing the Photoconductor Unit (PCU) Only use the photoconductor unit made specifically for this machine. Follow the pr ocedure b elow to change the unit. Important r Be sure to unplug the power code from the outlet before changing the photoconductor unit.
Page 165: Other Functions
Other Functions Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the follow- ing: v Consumables B Press the {Start} key.
Page 166: Counter
Remarks Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. Press the {User Tools/Counter} key. ZCAS100E Press [Counter]. To print a counter list, press [Print Counter List]. Press the {Start} key. A counter list prints out.
Page 167: Entering Text
7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before that. Available Characters •...
Page 168: How To Enter Text
Entering Text How to Enter Text Entering letters Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter. Deleting characters Press [Backspace] or [Delete All] to delete characters.
Page 169: Security
8. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend the Ex- tended Security function.
Page 170 Security v Documents stored in the Document Server by the following functions • Document Server function • Copier function • Fax transmission • Scanner function • Printer driver v Documents stored from the printer driver using the Locked Print function Reference For information about Document Server, see p.33 “Document Server”.
Page 171: Temporarily Disabling Document Security
Security Unlocking a locked document Unlock a document that was locked because a wrong password was entered multiple times, making it available for authorized users to access again. Press the {User Tools/Counter} key. On the display panel, press [System Settings], and then press [Password Man- agement for Stored Files].
Page 172: Operating Environment And Notes
Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
Page 173: For User
Operating Environment and Notes For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place. • Avoid using a single number or consecutive numbers for a password such as “0000”...
Page 174 Security...
Page 175: Specifications
9. Specifications Main unit v Configuration: Desktop v Photosensitivity type: OPC drum v Original scanning: One-dimensional solid scanning system through CCD v Copy process: Dry electrostatic transfer system v Development: Dry two-component magnetic brush development system v Fusing: Heating roll pressure system v Resolution: 600 dpi v Exposure glass:...
Page 176 Specifications v Copy paper size: • Trays: A3L – A5L, 11" 17"L – 5 " "L • Bypass: A3L – A6L, 11" 17"L – 5 " "L • Bypass (custom size): Vertical: 100 – 297 mm, 4 – 11.7 in Horizontal: 148 –...
Page 177 Main unit v Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full size 100% 100% Reduction Zoom: From 25 to 400% in increments of 1%. v Maximum continuous copy run: 999 sheets v Paper capacity: •...
Page 178 Specifications v Dimensions (W D H up to exposure glass): Type 1, 2: 670 720 mm, 26.4 25.6 28.3 in v Space for main unit (W D): Type 1, 2: 980 650 mm, 38.6 25.6 in (Bypass tray extender is used for large size paper) v Noise emission Sound power level:...
Page 179: Options
Options Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder v Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- nals mode v Original size: • A3L – B6 JISKL(except two-sided originals of B6 JISKL) •...
Page 180: 1000-Sheet Finisher
Specifications 1000-Sheet Finisher Finisher Upper Tray: v Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 12" 18"L, 11" 17"L, 8 " 14"L, 10 " "KL, 8 " 13"L, 8 " 11"KL, 8" 13"L, 8 " 13"L, 5 "...
Page 181: Tray Finisher
Options v Dimensions (W D H): 790 mm, 20.5 20.5 31.1 in (including trays) v Weight: Approx. 25 kg, 55.2 lb. 2 Tray Finisher Finisher Shift Tray 1: v Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" 17"L, "...
Page 182: Punch Kit
Specifications v Staple paper size: A3L, B4 JISL, A4KL, B5 JISKL, 11" 17"L, 8 " 14"L, 8 " 11"KL v Staple paper weight: 64 – 90 g/m , 17 – 24 lb. v Staple position: • 1 staple – 3 positions •...
Page 183: Booklet Finisher
Options Booklet Finisher Finisher Upper Tray: v Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" 17"L, 11" 15"L, 8 " 14"L, 8 " 11"KL, 5 " "L v Paper weight: 52 – 163 g/m , 14 – 43 lb. v Stack capacity: •...
Page 184: Bridge Unit
Specifications v Saddle stitch • Paper size: A3L, B4 JISL, A4L, 11" 17"L, 8 " 11"L, 8 " 14"L(80 g/m , 20 lb.) • Saddle stitching capacity: 15 sheets • Stack capacity: 2–5 sheets: 25 sets 6–10 sheets: 15 sets 11–15 sheets: 10 sets •...
Page 185: Internal Tray 2 (1 Bin Tray)
Options Internal Tray 2 (1 bin tray) v Number of bins: v Paper size: A3L, B4 JISL, B5 JISKL, A5L, 11" 17"L, 8 " 14"L, 8 " 11"KL, " L " v Paper capacity: 125 sheets (80 g/m , 20 lb.) v Paper weight: 60 –...
Page 186: Paper Tray Unit
Specifications Paper Tray Unit v Paper weight: 60–105 g/m (16–28 lb.) v Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" 17"L, 8 " 14"L, 8 " 13"L, 8 " 11"KL, 8 " 13"L, 8" 13"L, 7 " "L, 8 "...
Page 187: Copy Paper
Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray type Paper type and Metric version Inch version Paper weight capacity Tray 1, 2 64-105 g/m A3L, A4KL, 11" 17"L, 8 " 14"L, 8 "...
Page 188 Specifications Tray type Paper type and Metric version Inch version Paper weight capacity Bypass Translucent A3L, A4KL, A5KL, A3L, 11" 17"L, 8 " 40 sheets *1 *2 *4 *5 tray paper 8" 13"L 11"KL, 5 " 8 "L OHP transpar- "...
Page 189: Unusable Paper
Copy Paper r If you load paper of the same size in the same orientation in two or more trays, the machine automatically shifts to the other tray when the first tray in use runs out of paper. This function is called “Auto Tray Switching”. (How- ever, if one tray has recycled or special paper, the settings of the other trays must be the same for Auto Tray Switching to work.) This saves interrupting a copy run to replenish paper when making a large number of copies.
Page 190: Paper Storage
Specifications Note r To prevent misfeeds, do not use the following kinds of paper: • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper with little stiffness • Paper with a dusty surface r If you copy onto rough grain paper, the image might be blurred.
Page 191: Index
INDEX Check Modes key Clear 1000-sheet finisher counter per user code 1 bin tray Clearing misfeeds 2 Tray finisher Clearing the number of prints Clear Modes key Clear/Stop key Combined function operations Adding staples Common key operations Adding toner Control panel Address Book Copy Count Display change order...
Page 192 E-mail destination Machine environment Energy Saver key Main power indicator Entering text Main power switch Environment Maintaining your machine Exposure glass Main unit cleaning Misfeeds Exposure glass cover Moving cleaning Multi-Access Extended security Extended Security function External charge unit management Number keys External options On indicator...
Page 193 Receiving Station Toner Registering a fax destination adding Registering an e-mail destination storage Registering a new user code To register an FTP folder Registering a protection code To register an SMB folder Registering a protection code to a group user Transfer Station Registering a protection code to a single user Tray paper size...
Page 194 MEMO B138-6500...
Page 195 Network Guide Functions Available over a Network Connecting the Network Cable to the Network Setting Up the Machine on a Network Windows Configuration Using the Printer Function Using SmartNetMonitor for Client Using SmartNetMonitor for Admin Configuring the Network Interface Board Using a Web Browser Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide"...
Page 196 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 197 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Functions Available over a Network Using the Printer ....................5 Using Fax........................6 Internet Fax ........................ 6 LAN-Fax ........................7 Network Scanner....................8 E-mail ......................... 8 Scan to Folder......................9 Network Delivery Scanner..................
Page 198 5. Using the Printer Function Printing with Windows ..................52 Printing with a Windows 2000/XP or Windows NT Print Server.......52 Printing without a Print Server.................. 53 Printing with a Macintosh ...................56 Changing to EtherTalk .....................56 Configuring the Printer .....................57 Changing the Printer Name..................57 Changing the Zone....................57 Printing with NetWare..................58 Setting Up as a Print Server..................
Page 199 9. Appendix Remote Maintenance by telnet ................89 Using telnet ......................89 Commands List ......................90 Using DHCP......................104 Using AutoNet ......................105 SNMP........................106 Single-line Messages on the Display Panel ............ 107 Messages without Code Numbers ................. 107 Messages with Code Numbers ................108 Understanding Displayed Information.............
Page 201: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 202 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 203: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 205: Using The Printer
1. Functions Available over a Network This machine provides printer, LAN-Fax, Internet Fax, and scanner functions over a network. Using the Document Server function, you can combine copied documents and print jobs into a single document. Not only can you print this document straight away, but you can also store it so it can be printed again whenever needed.
Page 206: Using Fax
Functions Available over a Network Using Fax Internet Fax This machine converts scanned document images to e-mail format and transmits the data over the Internet. Specify the e-mail address instead of the fax number, and then send the docu- ment. E-mail can be received on a fax machine that supports Internet Fax, or on a com- puter that can receive normal e-mail.
Page 207: Lan-Fax
Using Fax LAN-Fax You can fax documents over phone lines from any computer connected to the machine via Ethernet, IEEE 1394 (IP over 1394), or wireless LAN. To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.
Page 208: Network Scanner
Functions Available over a Network Network Scanner E-mail Scan file attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Mail Server GSNETK3J Reference For details about what settings to make, see p.17 “Setting Up the Machine on a Network”.
Page 209: Scan To Folder
Network Scanner Scan to Folder You can send scan file directly to shared folders on computers running Win- dows or to FTP servers. ZHRX050J For details about what settings to make, see p.17 “Setting Up the Machine on a Network”. For details about using this function, see “Sending Scan File by Scan to Folder”, Scanner Reference.
Page 210: Network Delivery Scanner
Functions Available over a Network Network Delivery Scanner You can use the machine as a delivery scanner for ScanRouter V2 Lite/Profes- sional. Scan file or document received by fax can be stored in the delivery server, or de- livered via the network to specified folders on client computers. Delivery Server GSNETK2J Reference...
Page 211: Network Twain Scanner
Network Scanner Network TWAIN Scanner You can use the scanning function of this machine from a computer connected via a network (Ethernet, IEEE 1394(IP over 1394), or IEEE 802.11b (wireless LAN)). You can scan documents the same way you would if you were using a scanner connected directly to your computer.
Page 212: Document Server
Functions Available over a Network Document Server You can store copy, fax, printer, and scanner documents on the hard disk. Using DeskTopBinder V2 Lite or a Web browser, you can browse, print, delete, or copy these documents over a network. GSNETK4J Reference For details about what settings to make, see p.17 “Setting Up the Machine on...
Page 213: Connecting The Network Cable To The Network
2. Connecting the Network Cable to the Network Confirming the Connection When the IEEE 1394 When the interface board (optional) wireless LAN board (optional) is installed. is installed. ZHZH100E 10BASE-T/100BASE-TX port Wireless LAN port (optional) Port for connecting the 10BASE-T or Port for using the wireless LAN 100BASE-TX cable Note...
Page 214: Connecting To The Ethernet Interface
Connecting the Network Cable to the Network Connecting to the Ethernet Connecting to the IEEE 1394 Interface Interface The network interface board supports Important 10BASE-T or 100BASE-TX connec- ❒ Before making the connection, tions. touch the metallic part to ground A A A A yourself.
Page 215: Using The Ieee 802.11B (Wireless Lan)
Confirming the Connection If it is connected properly to the Using the IEEE 802.11b network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. (Wireless LAN) If the LED is blinking, the machine is searching for devices. The LED A A A A Make sure the LED of the IEEE will light after a few seconds.
Page 216 Connecting the Network Cable to the Network...
Page 217: Setting Up The Machine On A Network
3. Setting Up the Machine on a Network User Tools Menu (System Settings) This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected.
Page 218 Setting Up the Machine on a Network Interface Settings IEEE 1394 (IP over Interface Set- IP Address 1394) tings/IEEE 1394 IP over 1394 See p.36 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name ❍ Interface Set- Gateway Address tings/Network ❍...
Page 219: Internet Fax
User Tools Menu (System Settings) Internet Fax Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name File Transfer SMTP Server See p.38 “File Trans-...
Page 220 Setting Up the Machine on a Network Interface Settings IEEE 1394 (IP over Interface Set- IP Address 1394) tings/IEEE 1394 IP over 1394 See p.36 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name Interface Set- Gateway Address tings/Network ❍...
Page 221 User Tools Menu (System Settings) Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name Interface Set- Communication Mode...
Page 222: E-Mail
Setting Up the Machine on a Network E-mail Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name File Transfer SMTP Server See p.38 “File Trans-...
Page 223 User Tools Menu (System Settings) Interface Settings IEEE 1394 (IP over Interface Set- IP Address 1394) tings/IEEE 1394 IP over 1394 See p.36 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name Interface Set- Gateway Address tings/Network ❍...
Page 224 Setting Up the Machine on a Network Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 225: Scan To Folder
User Tools Menu (System Settings) Scan to Folder Interface Settings Ethernet Interface Set- IP Address tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name ❍...
Page 226 Setting Up the Machine on a Network Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 227: Network Delivery Scanner
User Tools Menu (System Settings) Network Delivery Scanner Interface Settings Ethernet Interface Set- IP Address tings/Network ❍ Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name ❍...
Page 228 Setting Up the Machine on a Network Interface Settings IEEE 802.11b (wire- Interface Set- IP Address less LAN) tings/Network ❍ Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 229: Network Twain Scanner
User Tools Menu (System Settings) Network TWAIN Scanner Interface Settings Ethernet Interface Set- IP Address tings/Network ❍ Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name IEEE 1394 (IP over Interface Set-...
Page 230: Document Server
Setting Up the Machine on a Network Document Server Interface Settings Ethernet Interface Set- IP Address tings/Network ❍ Gateway Address See p.34 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 231: Network Configuration
User Tools Menu (System Settings) E E E E Change settings by following the Network Configuration instructions on the display panel, and then press [OK]. Any change you make with User Tools remains in effect even if the Note main power switch or operation ❒...
Page 232 Setting Up the Machine on a Network Configuring the network using other utilities As well as using the control panel to make network settings, utilities such as a Web browser and SmartNetMonitor for Admin can also be used. The following table shows available settings: Note ❒...
Page 233 User Tools Menu (System Settings) Smart- NetMon- Name on the control panel telnet browser itor for Admin ❍ ❍ Interface Network Effective TCP/IP Settings Protocol ❍ ❍ ❍ NetWare ❍ ❍ ❍ ❍ ❍ ❍ AppleTalk ❍ ❍ ❍ SNMP ❍...
Page 234: Settings You Can Change With User Tools
Setting Up the Machine on a Network Smart- NetMon- Name on the control panel telnet browser itor for Admin ❍ File Max. Reception E-mail Size Transfer ❍ E-mail Storage in Server ❍ Default User Name/ Password (Send) Program/ Change/ Delete E-mail Message Program/ Change/ Delete Subject Scanner Recall Interval Time Number of Scanner Recalls...
Page 235 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ Gateway Address ❖ ❖ ❖ ❖ NW Frame Type A gateway is a connection or inter- Select the frame type when you change point between two net- use NetWare. works. Configure the gateway •...
Page 236 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Effective Protocol Note Select the protocol to use in the ❒ Default: Auto-Obtain (DHCP) network. ❒ If you use the interface for Eth- • TCP/IP:Effective/Invalid ernet and IEEE 1394 (IP over •...
Page 237 User Tools Menu (System Settings) Limitation Interface Settings/IEEE 802.11b ❒ Enter [Scope ID] using up to 31 alphanumeric characters. Preparation You must install the IEEE 802.11b Note (wireless LAN) board (optional) ❒ Default: OFF into the machine. ❖ ❖ ❖ ❖ SCSI print (SBP-2) Note When you print using the SCSI ❒...
Page 238 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ WEP (Encryption) Setting Interface Settings/Print List Specifies the encryption of the IEEE 802.11b (wireless LAN). If You can check items related to the this is set to [Active], you must en- network in use.
Page 239 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ SMTP Server Note Specify the SMTP server name. ❒ Default: Do not Deliver If DNS is in use, enter the host • Print at Delivery name. Specifies whether or not received If DNS is not in use, enter the fax documents sent to ScanRout- SMTP server IP address.
Page 240 Setting Up the Machine on a Network ❒ Depending on the SMTP server Limitation type, "realm" must be specified. ❒ Enter [User Name] using up to 63 Add "@" after the user name, as alphanumeric characters. Space in "user name@realm". can not be used.
Page 241 User Tools Menu (System Settings) Limitation Note ❒ Enter POP3 or IMAP4 [Server ❒ Default: POP3/110, IMAP4/143, Name] using to 127 alphanumeric SMTP/25 characters. Space can not be used. ❒ Enter a port number between 1 and 65535 using the number Note keys, and then press the [# ❒...
Page 242 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Default User Name/ Password (Send) ❖ ❖ ❖ ❖ Scanner Recall Interval Time You can specify the user name and Specifies the interval the machine password required when sending waits before resending scan file, if scan file directly to a shared folder they cannot be sent to the delivery...
Page 243 User Tools Menu (System Settings) Programming, changing, or deleting an Changing an e-mail message e-mail message A Select the e-mail message to change. Limitation B If you want to change the sub- ❒ Enter a name using up to 20 alpha- ject, press [Change].
Page 244 Setting Up the Machine on a Network Programming, changing, or deleting a Deleting a subject subject A Press [Delete]. B Select the subject to delete. Limitation ❒ Enter a subject using up to 20 al- T h e c on firm a tio n m ess a g e phanumeric characters.
Page 245: Windows Configuration
4. Windows Configuration Configuring TCP/IP This describes how to configure Win- Configuring a Windows 2000 dows for TCP/IP and IPP. Computer Configuring a Windows Follow the procedure below to con- 95/98/Me Computer figure a Windows 2000 computer to use TCP/IP. Follow the procedure below to con- A A A A figure a Windows 95/98/Me compu-...
Page 246: Configuring A Windows Xp Computer
Windows Configuration Configuring a Windows XP Configuring a Windows NT 4.0 Computer Computer Follow the procedure below to con- Follow the procedure below to con- figure a Windows XP computer to use figure a Windows NT 4.0 computer to TCP/IP. use TCP/IP.
Page 247: Configuring Netbeui
Configuring NetBEUI Configuring NetBEUI This describes how to configure Win- Configuring a Windows 2000 dows to use NetBEUI. Computer Limitation ❒ NetBEUI cannot be used under Follow the procedure below to con- Windows XP. figure a Windows 2000 computer to use NetBEUI.
Page 248 Windows Configuration G G G G Click [Yes]. Configuring a Windows NT Computer Note ❒ After you change the Lana Follow the procedure below to con- Number, you must restart the figure a Windows NT computer to computer. use NetBEUI. A A A A Open [Control Panel], and then double-click the Network icon.
Page 249: Using The Printer Function
5. Using the Printer Function This section contains instructions for configuring the machine as a network printer. Read the section that relates to your network environment for informa- tion about correct configuration. ❖ ❖ ❖ ❖ Printing with a Windows 2000/XP or Windows NT Print Server To set up the machine as a network printer in Windows 95/98/Me, Windows 2000/XP, and Windows NT 4.0 environment, see p.52 “Printing with Win- dows”.
Page 250 Using the Printer Function • Printing without a print server TCP/IP TCP/IP TCP/IP Windows 95/98/Me Windows 2000/XP Windows NT 4.0 GPNETKBJ Note ❒ Under Windows XP, you cannot print via SmartNetMonitor for Client using SMB. ❖ ❖ ❖ ❖ Printing with a Macintosh To set up the machine as a network printer in a Macintosh environment, see p.56 “Printing with a Macintosh”.
Page 251 ❖ ❖ ❖ ❖ Printing with NetWare To set up the machine as a print server or remote printer in a NetWare envi- ronment, see p.58 “Printing with NetWare”. The network interface board al- lows you to use the machine as either a print server or a remote printer. •...
Page 252: Printing With Windows
Using the Printer Function ❖ ❖ ❖ ❖ Printing with UNIX For UNIX printing information, visit our Web site or consult your authorized dealer. TCP/IP UNIX GPNETKGJ Printing with Windows These instructions are for Windows Printing with a Windows 2000/XP or Windows NT Print Windows 2000 Server Windows XP...
Page 253: Printing Without A Print Server
Printing with Windows F F F F Limitation Click the name of the printer you ❒ When using a print server connect- want to use, and then click [OK]. ed to the machine with SmartNet- G G G G Click [OK]. Monitor for Client, you cannot use H H H H Recovery Printing and Parallel...
Page 254 Using the Printer Function Click the printer you want Changing port settings to use, and then click [OK]. This describes how to change the port Note settings under Windows 2000 when a ❒ Printers that respond to a printer driver has been installed. broadcast from the com- A A A A puter will be displayed.
Page 255 Printing with Windows C C C C If necessary, enter the Click [OK]. name to identify the print- D D D D er in the [IPP Port Name(I)] Check the location for the select- bo x . E n t e r a d iff e re n t ed printer, and click [Close].
Page 256: Printing With A Macintosh
Using the Printer Function Printing with a Macintosh This describes how to configure a Changing to EtherTalk M a c i n t o s h c o m p u t e r t o u s e EtherTalk. Actual procedures may Follow the procedure below to con- vary depending on the version of the figure a Macintosh computer to use...
Page 257: Configuring The Printer
Printing with a Macintosh D D D D If you change zones, select a name Changing the Zone on the [AppleTalk Zone:] pop-up menu. To change the zone configuration in a E E E E Macintosh EtherTalk environment, When the setting is complete, use Printer Utility for Mac included click [Apply Now].
Page 258: Printing With Netware
Using the Printer Function Printing with NetWare ❖ ❖ ❖ ❖ SmartNetMonitor for Admin This describes how to configure the machine for use as a print server or To use a printer in a NetWare envi- remote printer in a NetWare environ- ronment, configure the NetWare ment.
Page 259: Setting Up As A Print Server
Printing with NetWare J J J J Enter the print server name in the Setting Up as a Print Server [Print Server Name(P):] box, the p r i n te r n a m e in th e [ P r i nt e r Name(N):] box, and the print queue NetWare 3.x name in the [Print Queue Name(Q):]...
Page 260 Using the Printer Function G G G G If necessary, enter the print server NetWare 4.x, 5/5.1, 6 name in the [Device Name(N):] box, and then click [Next(N) >]. Important H H H H ❒ You must set up the print server Select the [NetWare] check box, using NDS mode in NetWare 4.x, and then click [Next(N) >].
Page 261 Printing with NetWare J J J J ❒ If the printer works as config- Enter the print server name in the ured, the name of the print serv- [Print Server Name(P:)] box, the er appears as an attached user. p r i n te r n am e in t h e [ P r i nt e r Name(N):] box, the print queue Using PureIP in the NetWare 5/5.1, 6 name in the [Print Queue Name(Q):]...
Page 262 Using the Printer Function H H H H E In the [NDS Context(C):] box, en- Click the [NetWare] tab, and then ter the context of the print serv- make the following settings: A In the [Logon Mode] area, click Limitation [File Server Mode] or [NDS Mode].
Page 263: Setting Up As A Remote Printer
Printing with NetWare Limitation Setting Up as a Remote Printer ❒ Enter up to 47 alphanumeric characters. C In the [Print Server Operation Mode] NetWare 3.x area, click [As Remote Printer(R)]. A A A A D In the [Remote Printer No.(N)] box, Log on to the file server as an ad- enter the printer number.
Page 264 Using the Printer Function K K K K H Press the { { { { ESC} } } } key, and then Create a printer as follows: click [Yes] when the confirma- A On the [Available Options] menu, tion message appears. click [Print Server Information], I Press the { { { { ESC} } } } key to return to and then press the { { { { ENTER} } } }...
Page 265 Printing with NetWare Limitation NetWare 4.x, 5/5.1, 6 ❒ Enter up to 47 alphanumeric A A A A characters. Log on to the file server as an ad- C In the [File Server Name(F):] box, ministrator, or equivalent. enter the name of the file serv- B B B B Start SmartNetMonitor for Admin.
Page 266 Using the Printer Function H H H H C In the [Printer name] box, enter Quit SmartNetMonitor for Admin. the name of the printer. I I I I D Select the [Define additional prop- On Windows, start NWadmin. erties] check box, and then click Reference [Create].
Page 267: Setting Up A Client Computer
Printing with NetWare N N N N Assign the printer to the created Setting Up a Client Computer print server as follows: A Click [Assignments], and then This describes how to set up a client click [Add] in the [Assignments] computer when using a NetWare area.
Page 268 Using the Printer Function D D D D M M M M On the [File] menu, click [Proper- Click [OK] to close the printer ties]. properties dialog box. E E E E Click the [Details] tab, and then Windows 2000/XP, Windows NT 4.0 click [Add Port].
Page 269 Printing with NetWare - NDPS The machine operates using NDPS. Operating requirements are as fol- lows: • NetWare Version: 5.0, 5.1, 6 ❖ ❖ ❖ ❖ Printer Drivers and Operating Systems Printer driver Operating system Windows 95/98/Me Windows 2000 Windows XP Profes- sional Windows NT 4.0 PostScript 3...
Page 270 Using the Printer Function...
Page 271: Using Smartnetmonitor For Client
6. Using SmartNetMonitor for Client SmartNetMonitor for Client SmartNetMonitor for Client is equipped with the following functions. We rec- ommend all users of this printer to install this software. ❖ ❖ ❖ ❖ Protocol Stack Operating system Protocol stack Microsoft Windows 95/98/Me TCP/IP provided with Windows 95/98/Me IPX/SPX provided with Windows 95/98/Me NetBEUI provided with Windows 95/98/Me...
Page 272 Using SmartNetMonitor for Client • Notification function • An error message appears if there is an error on the specified printer during transfer or printing of data. • A window opens to notify you of print completion. You can also select to be notified of the print condition, such as displaying the notice only when Recovery Printing is executed.
Page 273 SmartNetMonitor for Client Setting the Network Monitoring Function To view the status of machines using SmartNetMonitor for Client, you must configure SmartNetMonitor for Client in advance, so that it monitors the ma- chine whose status you want to view. A A A A Start SmartNetMonitor for Client.
Page 274 Using SmartNetMonitor for Client...
Page 275: Using Smartnetmonitor For Admin
7. Using SmartNetMonitor for Admin SmartNetMonitor for Admin Using SmartNetMonitor for Admin, not only can you monitor the status of net- work printers, but you can also change the configuration of the network inter- face board using TCP/IP or IPX/SPX protocol. ❖...
Page 276 Using SmartNetMonitor for Admin • Allows selection of functions such as printing and scanning for each user code. • Fax numbers and e-mail addresses stored in the machine can be changed and saved by computer. • You can check each fax job history entry. •...
Page 277: Changing The Network Interface Board Configuration
SmartNetMonitor for Admin Changing the Network Displaying Machine Status Interface Board Configuration Follow the procedure below view the status of machines using SmartNet- Limitation Monitor for Admin. ❒ Internet Explorer 4.01 or a later A A A A Start SmartNetMonitor for Admin. version is required to use NIB Set- B B B B up Tool.
Page 278: Locking The Control Panel Menu
Using SmartNetMonitor for Admin Locking the Control Panel Selecting the Paper Type Menu A A A A Start SmartNetMonitor for Admin. A A A A B B B B Start SmartNetMonitor for Admin. On the [Group] menu, point to B B B B [Search Device], and then click On the [Group] menu, point to [TCP/IP] or [IPX/SPX].
Page 279: Managing User Information
SmartNetMonitor for Admin Note Managing User Information ❒ Select the protocol of the ma- chine for which you want to A A A A Start SmartNetMonitor for Admin. change configuration. B B B B C C C C On the [Group] menu, point to In the list, select the machine for [Search Device], and then click which you want to change config-...
Page 280: Managing Address Information
Using SmartNetMonitor for Admin Check Spool Printing Job List on Reference the Web browser, and print out. For more information about Address Management Tool, see Reference Address Management Tool For more information about Help. Spool Printing Job List, see Spool Printing Job List Help. Configuring Energy Saver Note ❒...
Page 281: Configuring The Network Interface Board Using A Web Browser
8. Configuring the Network Interface Board Using a Web Browser You can check the status of a machine and change its settings using the Web browser. ❖ ❖ ❖ ❖ What can it do? You can remotely check the status of a machine or specify its settings over the network using a computer's Web browser.
Page 282: Going To The Top Page
Configuring the Network Interface Board Using a Web Browser Going to the Top Page Header area Status You can register favorite URLs using Displays machine status, network inter- [URL]. To view the Help section, click face board name, and comments. [Help].
Page 283: Types Of Menu Configuration And Mode
Types of Menu Configuration and Mode Types of Menu Configuration and Mode Items that appear on the menu area differ between user mode and administrator mode. The work area which appears under the selected menu displays machine status under user mode and machine setting under administrator mode. Note ❒...
Page 284 Configuring the Network Interface Board Using a Web Browser Administrator Menu User mode mode Configuration Device Settings ❍ E-mail File Transfer ❍ Network Interface ❍ Protocol TCP/IP ❍ NetWare ❍ AppleTalk ❍ SNMP ❍ ❍ System Log ❍ Webpage Password Password Access Control IPP Authentication...
Page 285: Verifying The Network Interface Board Settings
Verifying the Network Interface Board Settings Verifying the Network Interface Board Settings A A A A Start the Web browser. B B B B In the [Address] box, enter the a d d r e s s ( f o r e x a m p l e h t - tp://XXX.XXX,XXX,XXX, where the Xs are the numbers of the IP address).
Page 286: Configuring The Network Interface Board Settings
Configuring the Network Interface Board Using a Web Browser Configuring the Network Interface Board Settings A A A A Start the Web browser. B B B B In the [Address] box, enter the a d d r e s s ( f o r e x a m p l e h t - tp://XXX.XXX,XXX,XXX, where the Xs are the numbers of the IP address).
Page 287: Using Help On The Web Browser
Using Help on the Web Browser Using Help on the Web Browser E E E E When using Help for the first time, Save the downloaded compressed clicking either [Help] in the header file, and then decompress it. area or the icon marked "?" in the work area makes the following screen Note appear.
Page 288 Configuring the Network Interface Board Using a Web Browser...
Page 289: Appendix
9. Appendix Remote Maintenance by telnet C C C C You can view printer status and con- Enter a command. figure the network interface board us- ing telnet. Reference For more information about tel- Note net commands, see p.90 “Com- ❒...
Page 290: Commands List
Appendix Parameter Meaning Commands List (no parameter) IP address Use the "help" command to display netmask subnet mask remote maintenance use. broadcast broadcast address Note ❖ ❖ ❖ ❖ Changing the Interface ❒ Enter “help” to display a list of You can specify either Ethernet in- commands that can be used.
Page 291 Remote Maintenance by telnet Access control - Address Use the "access" command to view and ❖ ❖ ❖ ❖ Sub-net Mask configure access control. You can also specify two or more access ranges. A number used to numerically “mask” or hide the IP address on ❖...
Page 292 Appendix Reference DHCP For more information about DH- Use the "dhcp" command to config- CP, see p.104 “Using DHCP”. ure the DHCP settings. Protocol ❖ ❖ ❖ ❖ Reference The following command displays Use the "set" command to allow or the current DHCP settings.
Page 293 Remote Maintenance by telnet Reference Printer status For more information about the The following command can be used meaning of the data returned us- to get information about the current ing this command, see p.116 “Con- printer status: figuring the Network Interface Board”.
Page 294 Appendix ❖ ❖ ❖ ❖ Display ❖ ❖ ❖ ❖ Protocol configuration Shows SNMP information and You should use the following com- available protocols. mand to set protocols to active or inactive. If you set a protocol to in- msh> snmp ? active, all access settings for that The following command displays protocol will be disabled:...
Page 295 Remote Maintenance by telnet The following is a sample configu- Note r a t i o n u s i n g t h e r e g i s t r a tio n ❒ If you select “basic” or “digest”, number 3 with the IPX address see next section “Configuring 7390A448, and the MAC address...
Page 296 Appendix ❖ ❖ ❖ ❖ Setting timeout Note You can specify the timeout inter- ❒ You cannot use a computer name val in use when receiving data starting with "RNP" or "rnp". from the network. msh> diprint [30~65535] ROUTE Note Use the "route"...
Page 297 Remote Maintenance by telnet Setting IEEE 802.11b Use the "slp" command to configure Use the "wiconfig" command to con- SLP settings. figure IEEE 802.11b settings. You can search the NetWare server Limitation using SLP in the PureIP environment ❒ You can make settings when in- of NetWare5/5.1, 6.
Page 298 Appendix Parameter Value to be Parameter Value to be configured configured ssid ID value You can set SSID in key [key value] 64-bit or 128-bit infrastructure can be set. mode. Only 10 hexadeci- The characters that mal characters can can be used are be set when using ASCII 0x20-0x7e 64-bit;...
Page 299 Remote Maintenance by telnet • smb Note ❒ When changing the interface to msh> spoolsw smb {on | off} IEEE 802.11b, see p.90 “TCP/IP address”. Changing the host name ❒ When configuring IEEE Use the "hostname" command to 802.11b TCP/IP, see p.90 “TCP/IP change the printer name.
Page 300 Appendix msh> wins msh> wins interface name WINS Configuration: scope scope ID interface_name: Note WINS: On ❒ If you receive different scope primary server IDs from DHCP and WINS, the 0.0.0.0 secondary server scope ID from DHCP takes pri- 0.0.0.0 ority.
Page 301 Remote Maintenance by telnet C C C C Note Enter the new password. ❒ Priority assignment is useful New password: when connecting more than one Note interface to the machine. ❒ The password must consist of ❒ If an interface is not selected, the three to eight alphanumeric interface appears according to characters and symbols.
Page 302 Appendix ❖ ❖ ❖ ❖ DNS server configuration Interface Interface that can The following command ena- be set bles/disables use of the DNS serv- ether Ethernet interface er address: ip1394 IEEE 1394 interface msh> dns number server / wlan IEEE 802.11b inter- server address face The following is a sample configu-...
Page 303 Remote Maintenance by telnet ❖ ❖ ❖ ❖ AppleTalk • Scanner function using the de- livery server • Printer function using Apple- • Function to obtain device infor- Talk under Macintosh mation using the command line Note ❖ ❖ ❖ ❖ RSH/RCP ❒...
Page 304: Using Dhcp
Appendix Using DHCP You can use the printer in a DHCP en- • AutoNet: A temporary IP ad- vironment. You can also register the dress starting with 169.254 and printer NetBIOS name on a WINS not used on the network, is as- server when it is running.
Page 305: Using Autonet
Using DHCP Note Using AutoNet ❒ If a static address is not selected, or is set to 0.0.0.0, the interface If the printer IP address is not auto- using the address assigned by matically assigned by the DHCP serv- DHCP is used. er, a temporary IP address starting with 169.254 and not used on the net- Note...
Page 306: Snmp
Appendix SNMP The machine is equipped with an SNMP (Simple Network Management Proto- col) agent that operates under UDP and IPX on the Ethernet/wireless LAN in- terface, and UDP on the IEEE 1394 (IP over 1394) interface. Using the SNMP manager you can get information about the machine.
Page 307: Single-Line Messages On The Display Panel
Single-line Messages on the Display Panel Single-line Messages on the Display Panel This section describes the most common network-related messages that appear on the display panel. If a message not described here appears, act according to that message. Messages without Code Numbers Reference Before turning the main power off, see "Turning On the Power", General Set- tings Guide.
Page 308: Messages With Code Numbers
Appendix Messages with Code Numbers Note ❒ A message reporting an error appears on the display panel as shown. Code Message Causes Solutions numbers Cannot The DHCP server cannot be Check the DHCP server is running connect found. on the network. with DHCP Server.
Page 309 Single-line Messages on the Display Panel Code Message Causes Solutions numbers Cannot Cannot contact to the specified file The print server is refusing the connect server in remote printer mode. connection for some reason. to the Check the print server setting. See specified p.58 “Printing with NetWare”.
Page 310: Understanding Displayed Information
Appendix Understanding Displayed Information This section describes how to read the status information returned by the net- work interface board. Print Job Information Print job status can be viewed using the following commands: • telnet : Use the "status" command. See p.93 “Printer status”. Item name Meaning Rank...
Page 311: Machine Status And Configuration
Understanding Displayed Information Machine Status and Configuration You can check the machine status and configuration using telnet or UNIX. ❖ ❖ ❖ ❖ telnet Use the "info" or "status" command. ❖ ❖ ❖ ❖ UNIX Use the "lpr" or "lpstat" command, or "stat", "info" parameter of rsh, rcp, or ftp.
Page 312 Appendix Status Description Error: Memory Value A memory error has occurred. Error: Parallel I/F Board A parallel interface board error has occurred. Error: USB Interface A USB interface board error has occurred. Error: Wireless Card Wireless card is not inserted. Error: Wireless Card or Board A wireless card or wireless board error has oc- curred.
Page 313 Understanding Displayed Information Status Description Mismatch: Paper Type Indicated paper tray does not contain paper of selected type. Auto Paper Select cannot detect selected paper size and type. Nearly Full: Waste Toner Waste toner container is nearly full. Need more Booklet Staples Booklet stapler has almost run out of staples.
Page 314 Appendix Machine configuration Note ❒ “*” (asterisk) is displayed with the current setting. ❒ Regarding *1-*5, see table below. Item Description Input Tray ID number of the paper tray Name Name of the paper tray Paper Size Paper size loaded in the paper tray Status Current status of the paper tray Output Tray...
Page 315 Understanding Displayed Information Paper size Description 11 × 8 × 8 HLTK × 5 HLTL Custom Size Custom Size × 7 ExecutiveK × 10 ExecutiveL × 13 FolioL × 13 FoolscapL 8 × 13 8"×13"L 8K (267 × 390) 16K (195 × 267) 16KK 16K (267 ×...
Page 316: Configuring The Network Interface Board
Appendix Configuring the Network Interface Board The network interface board settings can be displayed using the commands be- low. • telnet : Use the "show" command. See p.93 “Network interface board config- uration settings information”. Item name Meaning Common Mode Protocol Up/Down “Up”...
Page 317 Understanding Displayed Information Item name Meaning TCP/IP Mode “Up” means active, “Down” means inactive. telnet diprint http ftpc snmp autonet EncapType Frame type DHCP Dynamic Host Configuration Protocol Address IP address Netmask Subnet mask Broadcast Broadcast address Gateway Default gateway address AccessRange[✩] Access Control Range Time server...
Page 318 Appendix Item name Meaning Switch Mode (this value is fixed) Direct print (this value is fixed) Notification Notification of print job completion Workgroup name Name of the workgroup Computer name Name of the computer Comment Comment Share name[1] Share name (name of the printer type) Protocol IEEE 802.11b Device name...
Page 319 Understanding Displayed Information Item name Meaning Domain name ether Ethernet interface domain name ip1394 IEEE 802.11b interface domain name wlan IEEE 1394 interface domain name WINS ether Ethernet interface WINS name Primary WINS Primary WINS server address Secondary WINS Secondary WINS server address ip 1394 IEEE 1394 interface WINS name Primary WINS...
Page 320: Message List
Appendix Message List This is a list of messages written to the machine's system log. The system log can be viewed using the "syslog" command. System Log Information You can use the following methods to view the system log: • telnet : Use the "syslog" command. See p.93 “System log information”. Message Causes and solutions Access to NetWare server <file server name>...
Page 321 Message List Message Causes and solutions Cannot find rprinter(<print server Check the printer number registered in the name>/<printer number>) print server. Change IP address from DHCP Server. The IP address changes when DHCP LEASE is renewed. To always assign the same IP ad- dress, set a static IP address to the DHCP serv- child process exec error! (process name) The network service failed to start.
Page 322 Appendix Message Causes and solutions Frametype =<frame type name> The <frame type name> is configured to be used on NetWare. httpd start. httpd has started. IEEE 802.11b <Transmission mode> mode Transmission mode for IEEE 802.11b (Example: current mode is infrastructure mode.) IEEE 802.11b [infrastructure] mode (Example: current mode is 802.11 ad hoc...
Page 323 Message List Message Causes and solutions inetd start. An inetd has started. <interface> started with IP: <IP address> <IP address> has been set for <Interface> and <Interface> started. <Interface>: Subnet overlap. Subnet from Netmask and the IP address you tried to set for <Interface> overlap the subnet of another interface.
Page 324 Appendix Message Causes and solutions Open log file <file name> (In print server mode) The specified log file has been opened. papd start. (AppleTalk) AppleTalk print service has started. permission denied. Job cancellation was determined to be unau- thorized after checking the user name and host address (except for ROOT authorization).
Page 325 Message List Message Causes and solutions smbd start. (NetBEUI) An smbd (SMB (Server Message Block) serv- ice) has started. Snmp over ip is ready. Communication over TCP/IP via SNMP is available. Snmp over IP over 1394 is ready. Communication over IP over 1394 via SNMP is available.
Page 326 Appendix Message Causes and solutions SMTPC: failed to connect smtp server. Failed to connect the SMTP server. This could be because: • There is no connection to the network. • The network configuration is incorrect, so there is no response from the SMTP server. •...
Page 327 Message List ❖ ❖ ❖ ❖ LDAP error messages Note ❒ See the description corresponding to the error message. The number in the error message is the RFC error number. LDAP errors appear thus: <Status>:<LDAP error message> • Status • init Error during LDAP initialization.
Page 328 Appendix LDAP error message Causes and solutions No such attribute(16) The requested attribute does not exist. Check the attribute settings. Undefined attribute type(17) The specified attribute is undefined. Inappropriate matching(18) The match is inappropriate. Constraint violation(19) A constraint violation has occurred. Type or value exists(20) The specified attribute already exists.
Page 329 Message List LDAP error message Causes and solutions Can't contact LDAP server(81) Cannot contact the LDAP server. Check the server is working and communicating prop- erly. Local error(82) A local program error or an SASL authenti- cation error has occurred. Consult the net- work administrator.
Page 330: When Using Windows Terminal Service/Metaframe
Appendix When Using Windows Terminal Service/MetaFrame Operating Environment Limitation The following combinations of oper- The following restrictions apply in ating system and MetaFrame are sup- the Windows Terminal Service envi- ported: ronment. These restrictions are due to the way ❖ ❖ ❖ ❖ Windows NT Server 4.0 Terminal Serv- Windows Terminal Service or Meta- er Edition Frame works.
Page 331 When Using Windows Terminal Service/MetaFrame • When printing a large number of bitmap images or using the server in a WAN environment over dial-up lines such as ISDN, depending on the data rate, printing may be disabled or er- rors may occur. •...
Page 332: Precautions
Appendix Precautions Please pay attention to the following Configuring the printer with when using the network interface NetWare board. When configuration is neces- sary, follow the appropriate proce- A A A A dures below. Following the setup method de- scribed earlier in this manual, configure the file server.
Page 333: Netware Printing
Precautions ❖ ❖ ❖ ❖ When a dial-up router is connected in computer is set up to connect to the Internet automatically, the a network environment confirmation dialog box will not The settings for the delivery server appear, and telephone charges to be connected must be made ap- may be incurred without your propriately for the machine with...
Page 334: When Using Ipp With Smartnetmonitor For Client
Appendix Banner page When Using IPP with SmartNetMonitor for Client You should not configure a banner page on NetWare. If you want to When using IPP with SmartNetMoni- change the banner page setting, al- tor for Client, note the following: ways configure it using Windows.
Page 335: When The Wireless Lan Board (Optional) Is Installed
Precautions Reference When the Wireless LAN Board For information about how to (optional) Is Installed check radio wave status, see p.15 “Checking the machine's radio When using the wireless LAN inter- wave status”. face on the network, note the follow- For more information about access ing: point radio wave conditions, refer...
Page 336: Specifications
Appendix Specifications Interface 100BASE-TX, 10BASE-T, IEEE 1394 (IP over 1394) , IEEE 802.11b Frame type EthernetII, IEEE 802.2, IEEE 802.3, SNAP Protocol • Printer (LAN-Fax) TCP/IP DIPRINT *2 *3 IPX/SPX (NetWare) AppleTalk NetBEUI *2 *5 • Internet Fax TCP/IP SMTP •...
Page 337: Index
INDEX Access Control , 91 Host Name , 36 , 37 , 99 access type , 94 AutoNet , 100 , 105 IEEE 802.11b , 97 information Network Interface Board configuration , 93 Bidirectional SCSI print , 37 print job , 110 Broadcast address , 91 print log , 110 system log , 93 , 120...
Page 338 remote maintenance telnet , 89 Return to Defaults , 38 ROUTE , 96 Scanner Recall Interval Time , 42 SCSI print (SBP-2) , 37 SLP , 97 SmartNetMonitor for Client , 134 SMB , 96 SMTP Server , 39 SNMP , 93 , 106 specifications , 136 SPRINT , 97 SSID Setting , 37...
Page 340 GB GB EN USA B654-8640...
Page 341 Operating Instructions Copy Reference Placing Originals Copying Troubleshooting User Tools (Copier/Document Server Features) Specifications For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 342 Type for DSm635/LD135/Aficio 2035e Type for DSm645/LD145/Aficio 2045e Printed in China B138-6608...
Page 343 Type 1: DSm635/LD135/Aficio 2035e • Type 2: DSm645/LD145/Aficio 2045e Certain types might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Page 344 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademark ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 345 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
Page 346 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 347 What You Can Do with This Machine Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page (see p.43 2-sided 1 Page 2-sided 1 Page (see p.43 " 1 Sided 2 Sided") " 2 Sided 2 Sided") 2-sided 2 Pages 2-sided 1 Page (see p.47 1-sided 4 Pages 2-sided 1 Page (see p.47 "...
Page 348: Copying Book Originals
maezuke002e.eps Copying Book Originals 1-sided 4 Pages Booklet (see p.50 " 1 Sided Booklet") Open to Left Open to Right 2-sided 2 Pages Booklet (see p.50 " 2 Sided Booklet") Open to Left Open to Right 1-sided Magazine (see p.50 " 1 Sided Magazine") Open to Left...
Page 349: Copying Originals Such As Books
GCMO026e.eps Combining Multiple Pages onto a Single Page (see p.45 " One-Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page...
Page 350 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii How to Read This Manual ..................1 Machine Types .......................2 Functions that Require Options ................3 Control Panel......................4 Display Panel ......................6 1. Placing Originals Originals .........................7 Sizes and Weights of Recommended Originals............7 Sizes Detectable by the Auto Paper Select ...............8 Missing Image Area ....................9 Placing Originals....................10...
Page 351 Positive/Negative .....................55 Erase........................55 Margin Adjustment ....................58 Background Numbering ...................59 Preset Stamp ......................59 User Stamp ......................60 Date Stamp ......................63 Page Numbering ......................65 Covers........................68 Designate .........................69 Chapter ........................70 Slip Sheets .......................71 Storing Data in the Document Server ..............72 Programs ......................73 Storing a Program ....................73 Changing a Stored Program ..................74 Deleting a Program ....................74 Recalling a Program....................74...
Page 352 viii...
Page 353: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 354: Machine Types
Machine Types This machine comes in two models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy speed 35 copies/minute (A4K, 8 " 45 copies/minute (A4K, 8 "...
Page 355: Functions That Require Options
Functions that Require Options The available functions depend on your machine configuration and which op- tions you have. See the table below. mRequired options Functions Auto Document Feeder (ADF) 1000-Sheet finisher 2 Tray finisher Booklet finisher The bridge unit and paper tray unit are required when you install the finisher.
Page 356: Control Panel
Control Panel Note r This illustration shows the control panel of the machine with options fully in- stalled. User Tools/Counter Check Modes Program Clear Modes Energy Saver Main Screen Interrupt Power Contrast Copy Sample Copy Document Server Start Facsimile Clear/Stop Printer Enter Scanner...
Page 357 {Sample Copy} key Use this key to make a single sample copy before starting a long copy run. By checking the sample copy and making any necessary changes to the image qual- ity settings before you make multiple copies, you can save time and paper. See p.33 “Sample copy”.
Page 358: Display Panel
Display Panel Note r The following illustrations are examples for the machine with the optional 2 Tray finisher and Large Capacity Tray (LCT) installed. v Initial copy display ZKZS020E Original mode, Image Density Displays the contents of the and Special Original mode. Shortcut keys.
Page 359: Placing Originals
1. Placing Originals Originals Sizes and Weights of Recommended Originals v Metric version Where original is placed Original size Original weight Exposure glass Up to A3 One-sided originals: 40–128 g/m A3L – B6 JIS (Japanese Industri- al Standard) KL Two-sided originals: 52–105 g/m A3L –...
Page 360: Sizes Detectable By The Auto Paper Select
Placing Originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, alu- minum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts •...
Page 361: Missing Image Area
Originals v Exposure glass Positioning mark Maximum scanning area GCSIZE1E v ADF Maximum scanning area GCSIZE2E Note r When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.14 “Placing cus- tom size originals”.
Page 362: Placing Originals
Placing Originals Placing Originals v 90 turn Note Use this function when you want r Take care to place originals after to copy A3K, B4 JISKor 11" any correction fluid and ink has 17"K size originals. The machine completely dried. Not taking this rotates the copy image by 90 and precaution could cause marks on you can make copies as you want.
Page 363: Placing Originals On The Exposure Glass
Placing Originals Press [Special Original]. Placing Originals on the Exposure Glass Lift the exposure glass cover or ADF. Important r Do not lift the exposure glass cover or ADF forcefully. Other- wise, the cover of the ADF Select the original orientation. might open or be damaged.
Page 364: Placing Originals In The Auto Document Feeder
Placing Originals Set the document guide to the Placing Originals in the Auto original size. Document Feeder Align the edges of the original and place it on the ADF with the Settings should be made in the fol- side to be copied facing up. lowing situations: v When placing originals one by one: p.13 “SADF mode”...
Page 365 Placing Originals Select [Batch], and then press [OK]. Press [SADF], and then press [OK]. Note Place one page of an original, and then press the {Start} key. r When [Batch] is not displayed, change the settings. See p.101 The Auto Feed indicator is shown “Switch to Batch (SADF)”.
Page 366 Placing Originals Press [Special Original]. Placing custom size originals When placing custom size originals in the ADF, specify the size of the origi- nals. Note r Paper that has a vertical length of 128–297 mm (5"–11") and a hori- zontal length of 128–1,260 mm (5"– 49") can be placed with this func- Press [Mixed Size], and then press tion.
Page 367: Copying
2. Copying Basic Procedure If the machine has user codes set, Enter the required number of cop- enter a user code (up to eight dig- ies using the number keys. its) using the number keys, and Note then press the {#} key. r The maximum copy quantity The machine is ready to copy.
Page 368: Interrupt Copy
Copying When the machine keeps Interrupt Copy copying Use this function if you want to inter- A Place the originals you want to rupt a long copy job to make urgently copy. needed copies. B Press the {Start} key. Limitation The machine stops the previous r You cannot use the Interrupt Copy original job and starts copying...
Page 369: Job Preset
Basic Procedure Job Preset You can set up the next copy content during copying. If a long copy job is in progress and you do not want to wait for it to fin- ish, you can use this function to set up the next copy job in advance.
Page 370: Copying From The Bypass Tray
Copying Copying from the Bypass Tray r When copying on OHP transpar- Use the bypass tray to copy onto OHP transparencies, adhesive labels, translu- encies or paper heavier than 128 cent paper, postcards and copy paper (about 34 lb.), you need to that cannot be loaded in the paper trays.
Page 371 Copying from the Bypass Tray Note When copying onto custom size r If the guides are not flush paper against the copy paper, images might be skewed or paper mis- Note feeds might occur. r Paper will be automatically de- r Do not stack paper over the lim- livered to the internal tray.
Page 372 Copying When copying onto special paper A Press the {#} key. B Select paper type in Special pa- per. C Press [OK]. Place your originals, and then press the {Start} key. Note r When copying onto OHP trans- parencies, remove copied sheets one by one.
Page 373: Copier Functions
Copier Functions Copier Functions Manual image density Adjusting Image Density There are three types of adjustment Press [Auto Image Density] to cancel available: v Auto Image Density Press [Lighter] or [Darker] to adjust The machine automatically adjusts the image density. image density.
Page 374: Selecting Original Type Setting
Copying When the original type keys are Selecting Original Type not displayed Setting A Press [Original Type]. Select one of the following six types to B Select the original type, and match your originals: then press [OK]. v Text Select this mode when your origi- nals contain only text (no pictures).
Page 375: Selecting Copy Paper
Copier Functions Selecting Copy Paper There are two ways to select copy paper: v Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. v Manual Paper Select Choose the tray containing the paper you want to copy onto: a paper tray, by- pass tray or LCT.
Page 376 Copying Auto Paper Select Make sure that [Auto Paper Select] is selected. Note r Trays with a key mark will not be automatically selected. See “Paper Type” in “Tray Paper Settings”, General Settings Guide. Manual Paper Select Select the paper tray, bypass tray or the LCT. The indicator corresponding to the selected paper tray is highlighted.
Page 377 Copier Functions -Rotated copy If the orientation in which your original is placed (L or K) is different from that of the paper you are copying onto, this function rotates the original image by 90 to fit it on the copy paper. This function works when Auto Paper Select or Auto Reduce/Enlarge is selected.
Page 378: Preset Reduce/Enlarge
Copying Press [Reduce/Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note r To select a preset ratio on the in- itial display, press the shortcut reduce/enlarge key and pro- v Base Point ceed to step The base point of Reduce/Enlarge Press [Enlarge] or [Reduce].
Page 379: Zoom
Copier Functions Press [Create Margin] displayed on Enter the ratio. the initial display. To select the ratio with [n] and A Select a preset ratio close to the desired ratio by using [Reduce] or [Enlarge]. B Adjust the ratio with [n] or [o].
Page 380: Auto Reduce/Enlarge
Copying Reference Auto Reduce/Enlarge p.9 “Sizes difficult to detect” The machine can choose an appropri- Press [Auto Reduce/Enlarge]. ate reproduction ratio based on the paper and original sizes you select. Select the paper tray. Place your originals, and then Note press the {Start} key.
Page 381: Directional Magnification (%)
Copier Functions Press [Specifd. Ratio]. Directional Magnification (%) Make sure that [Specifd. Ratio] is Copies can be reduced or enlarged at highlighted. different reproduction ratios, hori- zontally and vertically. Enter the length of the original with the number keys, and then press the [#] key.
Page 382: Directional Size Magnification (Mm)
Copying C Press [Vertical]. Directional Size Magnification D Enter the desired ratio with the (mm) number keys, followed by [#]. E Press [OK]. The suitable reproduction ratios will be automatically selected when you To specify a ratio with [n] and enter the horizontal and vertical lengths of the original and copy im- age you require.
Page 383: Sort
Copier Functions Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related initial settings p.102 “Select Stack Function” p.101 “Memory Full Auto Scan Re- Press [Specifd. Ratio]. start” p.101 “Rotate Sort: Auto Paper Press [Dir.
Page 384 Copying v Shift Sort v When the 1000-Sheet finisher is installed • 1000-Sheet finisher (optional) Each time the copies of one set or those of each job are deliv- ered, the next copy is shifted when delivered so you can sep- arate each set or job.
Page 385 Copier Functions Place your originals. If the sample is acceptable, press [Print]. Note The number of copies made is the r When placing an original on the number specified, minus one for exposure glass, start with the the proof copy. first page to be copied.
Page 386: Stack
Copying • Booklet finisher (optional) Enter the number of copy sets Each time the copies of one page with the number keys, and then are delivered, the finisher shift tray press the {#} key. moves backward or forward , causing the top sheet of each page Note stack to shift when delivered, sep- r The number of sets you can en-...
Page 387: Staple
Copier Functions Staple An optional finisher and the bridge unit are required for this function. Each copy set can be stapled together. Note r You cannot use the bypass tray with this function. Reference Related initial settings p.102 “Select Stapling Position” Stapling position and original setting Place all the originals in the ADF in the orientation in which they can be read normally.
Page 388 Copying Original location Stapling position Exposure glass STAPLE25 STAPLECE STAPLE27 STAPLE28 STAPLE30 STAPLEDE STAPLE31 STAPLE33 STAPLE22ADA STAPLE24ADA STAPLEEE STAPLE10ADA STAPLE20ADA...
Page 389 Copier Functions v 2 Tray finisher Original location Stapling position Exposure glass STAPLEAE STAPLEBE STAPLE25 STAPLE26 STAPLECE STAPLE27 STAPLE28 STAPLE30 STAPLE29 STAPLEDE STAPLE31 STAPLE33 STAPLE32...
Page 390 Copying Original location Stapling position Exposure glass STAPLE22ADA STAPLE23ADA STAPLE24ADA STAPLEEE STAPLE10ADA STAPLE20ADA STAPLE14ADA v Booklet finisher Original location Stapling position Exposure glass STAPLEAE STAPLE25 STAPLE26 STAPLECE STAPLE27 STAPLE28 STAPLE30 STAPLE29...
Page 391 Copier Functions Original location Stapling position Exposure glass STAPLEDE STAPLE31 STAPLE33 STAPLE32 STAPLE22ADA STAPLE23ADA STAPLE24ADA STAPLEEE STAPLE10ADA STAPLE20ADA STAPLE14ADA STAPLEFE STAPLE34 STAPLE35 STAPLE36 STAPLE37 STAPLE39 STAPLE38 This table shows the stapling positions, not the orientation of delivery. Not available for A3 and B4 JIS size paper.
Page 392 Copying Select one of the stapling positions. v 1000-Sheet finisher v 2 Tray finisher v Booklet finisher Note r When you select the stapling position, Sort mode is automatically selected. Reference p.35 “Stapling position and original setting” Enter the number of copy sets with the number keys. Place your originals, and then press the {Start} key.
Page 393: Punch
Copier Functions Punch The optional 2 Tray finisher and the bridge unit are required for this function. You can make punch holes in copies. v 2 holes GCPNCH1E v 3 holes GCPNCH3E v 4 holes GCPNCH0E Note r You cannot use the bypass tray with this function. r The relationship between the orientation in which you place the original and the punch hole positions is as follows:...
Page 394 Copying v Punch hole positions Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes 2 holes 3 holes 4 holes This table shows the punch hole positions, not the orientation of delivery.
Page 395: Duplex
Copier Functions Select one of the punch hole positions. Enter the number of copy sets with the number keys. Place your originals, and then press the {Start} key. v 2 Sided 1 Sided Duplex Copies each side of a two-sided original onto two separate pages.
Page 396 Copying Press [Dup./Combine/Series]. Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place your originals (vertical K or horizontal L ). Note r You can also select “1 Sided to 2 Sided”...
Page 397: One-Sided Combine
Copier Functions r When placing an original on the One-Sided Combine exposure glass or in the ADF us- ing Batch mode, press the {#} Combine several pages onto one side key after all the originals have of a sheet. been scanned. v 1 Sided 2 Pages Combine 1 Side Originals and copy orientation...
Page 398 Copying Open to top S originals Press [Dup./Combine/Series]. GCSHUY2E v Placing originals (originals placed in the ADF) • Originals read from left to right Press [1 Sided] or [2 Sided] for Orig- inal, and then press [Combine 1 Side] for Copy. Combine5 •...
Page 399: Two-Sided Combine
Copier Functions Two-Sided Combine Combines various pages of originals into one sheet with two sides. v 1 Sided 4 Pages Combine 2 Side Copies 4 one-sided originals to one sheet with two pages per side. GCSHVY5E Front Back v 2 Sided 4 Pages Combine 2 Side Copies 2 two-sided originals to one sheet with two pages per side.
Page 400: Series Copies
Copying v 2 Sided 16 Pages Combine 2 Side Reference Copies 8 two-sided originals to one p.45 “Originals and copy orien- sheet with eight pages per side. tation” Select the number of originals to combine, and then press [OK]. Select the paper size. Press [OK].
Page 401 Copier Functions v Book 2 Sided v Inch version Copies a two-page spread original Paper for Paper for onto one sheet with one page per one-sided two-side side. Original copy copy 11" 17"L " " 11" K 1 sheet 11"K 2 sheets (two-sided) "...
Page 402: Booklet/Magazine
Copying v Open to right Booklet/Magazine Copies two or more originals in page order. v 1 Sided Booklet Make copies in page order for a folded booklet as shown. v Open to left GCAH020E v 1 Sided Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
Page 403 Copier Functions v 2 Sided Magazine How to fold and unfold copies to make a Copies two or more originals of magazine two-sided to make copies in page order when they are folded and stacked. v Open to left GCBOOK5E GCAH030E v Open to right GCBOOK6E...
Page 404: Image Repeat
Copying v Original: A5K / Copy paper: A4K Select [1 Sided Booklet], [2 Sided - or Original: A5L / Copy paper Booklet], [1 Sided Magazine] or [2 Sided Magazine], and then press [OK]. 4 repeats (71%) 16 repeats (35%) Press [OK]. Select the paper.
Page 405: Double Copies
Copier Functions v Inch version Press [OK]. Original size and Copy paper size Press [OK]. orientation and orientation Place your original, and then " 8 "L " 11"K press the {Start} key. " 8 "K " 11"L 11" 17"L " 11"K Double Copies r The originals of size A5L, B6 JISKL, 5...
Page 406: Centring
Copying Select the paper. Centring Press [Edit/Stamp]. You can make copies with the image moved to the centre. Press [Edit Image]. Press [Centring]. GCCNTR0E Note Press [OK]. r You cannot use the bypass tray Press [OK]. with this function. r The original sizes and orientations Place your originals, and then for centring are listed below.
Page 407: Positive/Negative
Copier Functions Positive/Negative Erase If your original is black and white, This function erases the centre copy images are inverted. and/or all four sides of the original image. This function has the following three types: v Border This mode erases the edge margin of the original image.
Page 408 Copying v Centre/Border Border Erase This mode erases both the centre and edge margins of the original Press [Edit/Stamp]. image. Press [Erase]. GCCENT3E Set the erase border width. Reference The erase width is set to 10 mm (0.4”) as a default. You can Selecting [Same Width] change this setting with User A Press [Same Width].
Page 409 Copier Functions Selecting [Diff. Width] Centre/Border erase A Press [Diff. Width]. Press [Edit/Stamp]. B Press the key for the border Press [Erase]. you want to change and set an erase border width with [n] Press [Centre/Border]. and [o]. C Press [OK]. Set the border to be erased.
Page 410: Margin Adjustment
Copying Note Selecting [Diff. Width] r You can change the width of the A Press [Diff. Width]. binding margin as follows: Metric 0–30 mm (in increments of 1 version Inch 0"–1.2" (in increments of 0.1") version Press [Edit/Stamp]. B Press the key for the part you want to change, and then set an erase margin width with [n] and [o].
Page 411: Background Numbering
Copier Functions Press [OK]. Enter the number to start count- ing from with the number keys, Place your originals, and then and then press [OK]. press the {Start} key. Press [OK]. Background Numbering Press [OK]. Place your originals, and then Use this function to have numbers press the {Start} key.
Page 412: User Stamp
Copying Press [Preset Stamp]. Stamp position and original orientation Select the desired message. Press [All Pages] or [1st Page only] to select the print page. Note r You can change the position, size, and density of the stamp. See p.60 “Changing the stamp position, size and density”.
Page 413 Copier Functions Select the stamp you require. Stamp position and original orientation Press [All Pages] or [1st Page only] to select the print page. Note r You can change the stamp posi- tion. See p.61 “To change the stamp position”. After making all settings, press [OK].
Page 414 Copying Make sure that the machine is in Enter the horizontal size of the copier mode. stamp with the number keys, and then press [#]. Press the {User Tools/Counter} key. Press [Vertical], and then enter the vertical size in the same way as step Place the original for user stamp on the exposure glass, and then...
Page 415: Date Stamp
Copier Functions Press [Copier/Document Server Fea- Date Stamp tures]. Use this function to print dates on your copies. 15/12/2003 Press [Stamp]. Press [User Stamp]. Press [Program/Delete Stamp]. GCDATE1E You can select from the following Press [Delete], and then press the stamp number you want to delete.
Page 416 Copying Note After all settings are complete, r You cannot use the bypass tray press [OK]. with this function. Press [OK]. Reference Place your originals, and then Related initial settings press the {Start} key. p.100 “Font” p.100 “Size” To change the style of date p.100 “Superimpose”...
Page 417: Page Numbering
Copier Functions Stamp position and original orientation Page Numbering Use this function to print page num- bers on your copies. CP2G0100 There are six types of Page Number- ing (n is the total number of pages in your original): • P1, P2,…Pn •...
Page 418 Copying Press [Edit/Stamp]. Specifying the first printing page and start number If you selected (P1, P2…, -1-,-2-…, P.1, P.2…, 1, 2…, ) Note r Below explains the example when (P1, P2...) is selected. The steps are the same for other cases. Press [Stamp].
Page 419 Copier Functions Note Press [First Printing Page], enter the r The example below shows o r i g i n a l s h e e t n u m b e r f r o m which to start printing, and then when the first printing page is press the {#} key.
Page 420: Covers
Copying Press [Total Pages], enter the total Press [Numbering from/to], enter the number of original pages with the page number from which to start number keys, and then press the printing with the number keys, {#} key. and then press the {#} key. When page designation is com- Press [OK].
Page 421: Designate
Copier Functions v Front cover Press [Cover/Slip Sheet]. The first page of your originals is copied on specific paper sheet for covers, or a cover sheet is inserted before the first copy. • Copy Press [Front Cover] or [Front/Back Cover]. •...
Page 422 Copying Note Chapter r The slip sheets should be the same size and orientation as the copy pa- The page locations you specify with per. this function will appear on the front r You cannot place the copy paper in of copy sheets.
Page 423: Slip Sheets
Copier Functions • Blank When page designation is com- plete, press [OK]. Place your originals, and then press the {Start} key. Slip Sheets Note Using this function, you can insert a r Press the {#} key and select [OHP slip sheet between OHP transparen- Sheet] in Special paper.
Page 424: Storing Data In The Document Server
Copying Storing Data in the Document Server The Document Server enables you to Press [OK]. store documents in the memory and print them as you want. Place the originals. Important Reference r Data stored in the machine might For more information about the be lost if some kind of failure oc- types of originals that can be curs.
Page 425: Programs
Programs Programs You can store frequently used copy Press [Register]. job settings in the machine memory and recall them for future use. Storing a Program Note r You can store up to 10 programs. r You can select the standard mode or program No.
Page 426: Changing A Stored Program
Copying Press [OK]. Press the program number you want to delete. When the settings are successfully stored, m appears on the left side Press [Yes]. and the program name appears on The program is deleted, and the the right side of the registered pro- display returns to the initial copy gram number.
Page 427: Troubleshooting
3. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations for the common messages. If other messages appear, follow the instructions as they are displayed. Note r For messages that are not listed here, see General Settings Guide. Message Causes Solutions...
Page 428 Troubleshooting Message Causes Solutions A paper size not available The following paper sizes are avail- Duplex is not avi- in Duplex mode has been able for Duplex mode: A3L, B4 lable with this selected. JISL, A4KL, B5 JISKL, A5L. paper size. Select one of these sizes.
Page 429: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. Image density is too dark. Adjust the image density. See p.21 “Adjusting Image Density”. Auto Image Density is not Adjust the auto density. See p.21 selected.
Page 430: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies As You Want This section explains causes and remedies when copy results are not as expect- v Basic Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See Gener- in the stapler.
Page 431 If You Cannot Make Copies As You Want v Edit Problem Causes Solutions In Double Copies mode, Combination of original Select A3L for A4 K originals and parts of the original image and copy paper is not cor- A4 for A5 originals. are not copied.
Page 432 Troubleshooting v Combine Problem Causes Solutions You cannot make a book You selected a setting Change the setting. from Booklet or Magazine (“Open to left”or “Open to mode by folding copies. right”) that does not match the orientation of originals. When using Combine, You specified a reproduc- When you specify a reproduction...
Page 433: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note r If you set [Memory Full Auto Scan Restart] in User Tools (see p.101 “Memory Full Auto Scan Restart” ) to [Yes], even if the memory becomes full, the memory overflow message will not be displayed.
Page 434 Troubleshooting...
Page 435: User Tools (Copier/Document Server Features)
4. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default General Features 1/4 (See p.90 “General Features ”.) Auto Paper Select Priority Auto Tray Switching With image rotation Paper Display Display Original Type Priority Text Original Type Display Display...
Page 436 User Tools (Copier/Document Server Features) User Tools Item Names Default General Features 3/4 (See p.93 “General Features ”.) Copy Function Key: F1–F5 • F1: 1 Sided 2 Sided: T to T • F2: 2 Sided: T to T 2 Sided: T to T •...
Page 437 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Reproduction Ratio 2/2 (See p.94 “Reproduction Ratio ”.) Reduce 1–6 Metric version •Reduce 1: 25% •Reduce 2: 50% •Reduce 3: 65% •Reduce 4: 71% •Reduce 5: 75% •Reduce 6: 82% Inch version •Reduce 1: 25% •Reduce 2: 50%...
Page 438 User Tools (Copier/Document Server Features) User Tools Item Names Default Edit 2/2 (See p.96 “Edit ”.) Image Repeat Separation Line None Double Copies Separation Line None Separation Line in Combine None Copy on Designating Paper Front Cover Copy in Combine Combine Copy on Designating Page in Combine Combine...
Page 439 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Date Stamp Format Metric version: DD/MM/YYYY Inch version: MM/DD/YYYY Font Font 1 Stamp Position Metric version • Position: Top left • Top Margin: 8 mm • Left Margin: 32 mm Inch version •...
Page 440 User Tools (Copier/Document Server Features) User Tools Item Names Default Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite Position Position Page Numbering in Combine Per original Stamp on Designating Slip Sheet Stamp Position Metric version •...
Page 441: Accessing User Tools (Copier/Document Server Features)
Accessing User Tools (Copier/Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for key operators in Press [Copier/Document Server Fea- charge of this machine. You can tures]. change or set defaults. The Copier/Document Server Fea- Note tures menu appears. r Be sure to quit User Tools and re- Select the menu you want to set.
Page 442: General Features 1 / 4
User Tools (Copier/Document Server Features) v Paper Display General Features You can choose to have the availa- ble paper trays and sizes shown on the initial display. v Auto Paper Select Priority As a default, Auto Paper Select is Note selected.
Page 443 Accessing User Tools (Copier/Document Server Features) v Auto Image Density Priority Note Set this function to use Auto Image r Default: Print Photo Density when the power is turned r [Custom Setting] is the value on, reset or modes are cleared. set during service setup.
Page 444: General Features 4 / 4
User Tools (Copier/Document Server Features) Note General Features r Default: On r If Panel Tone of User Tools (Sys- v Duplex Mode Priority tem Settings) is [Off], the beeper You can select the type of Duplex does not sound irrespective of function effective when the ma- the Tone: Original remains set- chine is turned on, reset, or modes...
Page 445 Accessing User Tools (Copier/Document Server Features) General Features General Features v Copy Function Key: F1-F5 v Document Server Storage Key: F1–F5 You can assign frequently used You can assign frequently used functions to function keys F1 to F5. functions to function keys F1 to F5. You can also change the assigned functions.
Page 446: Reproduction Ratio
User Tools (Copier/Document Server Features) v Priority Setting: Enlarge Reproduction Ratio You can set the ratio with priority when [Reduce/Enlarge] is pressed, followed by [Enlarge]. v Shortcut R/E You can register up to three fre- Note quently used Reduce/Enlarge ra- r Default: t i o s o t h e r t h a n t h e f i x e d •...
Page 447: Edit
Accessing User Tools (Copier/Document Server Features) v Priority Setting: Reduce v Front Margin: Left/Right You can set the ratio with priority You can specify left and right mar- when [Reduce/Enlarge] is pressed, gins on the front side of copies in followed by [Reduce].
Page 448 User Tools (Copier/Document Server Features) v 1 Sided 2 Sided Auto Margin: TtoT v Erase Centre Width In 1 sided 2 sided Duplex mode, You can specify the width of the you can specify the margins on the erased centre margins with this back side.
Page 449 Accessing User Tools (Copier/Document Server Features) v Double Copies Separation Line • Broken A You can select a separation line in Double Copies mode from None, Solid, Broken A, Broken B, or Crop Marks. • Broken B • None • Crop Marks •...
Page 450: Stamp
User Tools (Copier/Document Server Features) v Orientation: Booklet, Magazine v Density You can select the orientation of You can set the density of the num- copies to open when using Booklet bers. or Magazine mode. Note Note r Default: Normal r Default: Open to Left Preset Stamp Reference...
Page 451 Accessing User Tools (Copier/Document Server Features) v Stamp Format v Stamp Position 1 - 4 You can adjust the size, density, You can set the position at which and print page for the stamp. the stamp is printed. Press the arrow keys to adjust the •...
Page 452 User Tools (Copier/Document Server Features) v Font Page Numbering You can select the Date Stamp font. Note v Stamp Format r Default: Font 1 You can select the page number format given priority when [Page r This setting is linked with Page Numbering] is pressed.
Page 453: Input/Output
Accessing User Tools (Copier/Document Server Features) v Stamp Position v Rotate Sort: Auto Paper Continue P1, P2... Stamp Position: 1/5, 2/5... You can specify to continue copy- Stamp Position: –1–, –2–... Stamp ing when paper of the required ori- Position: P.1, P.2... Stamp Position: entation has run out during rotate- 1, 2...
Page 454 User Tools (Copier/Document Server Features) v Letterhead Setting Note If you select [Yes] in this function, r If you select [No] : the machine rotates the image cor- • When memory becomes full, rectly. the machine stops operation allowing you to remove the Note copy pages delivered on the r Default: No...
Page 455: Specifications
5. Specifications Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, see the following table: These modes can be used together. These modes cannot be used together. The second mode selected will be the mode you are working in.
Page 456: Supplementary Information
Specifications Supplementary Information v Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • Copying speed and scanning speed will be reduced. • You can place originals of two different sizes at a time. v Bypass Tray Copy •...
Page 457 Supplementary Information v Inch version Ratio (%) Original Copy paper size 400 (enlarge area by 16) 200 (enlarge area by 4) " 8 " 11" 17" 155 (enlarge area by 2) " 8 " 8 " 14" " 11" 11" 17"...
Page 458 Specifications v Sort, Rotate Sort, Stack • Paper sizes and orientations that can be used in the Shift Sort and Stack functions are as follows: 1000-Sheet finisher 2 Tray finisher Booklet finisher A3L, B4 JISL, A3L, B4 JISL, A4KL, A3L, B4 JISL, A4KL, A4KL, B5 JISKL, B5 JISKL, A5KL B5 JISK,...
Page 459 Supplementary Information Paper size and orientation Paper capacity and weight 2 Tray finisher Finisher shift tray 1 A4KL, 8 " 11"KL, A5K, B5 JISKL 500 sheets (80 g/m (20 lb.) A3L, B4 JISL, 11" 17"L, 8 " 14"L 250 sheets (80 g/m (20 lb.) A5L, 5...
Page 460 Specifications Note r When using the Rotate Sort or Staple functions, the capacity may be re- duced. v Staple • The following type of paper cannot be stapled: • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper •...
Page 461 Supplementary Information • Paper sizes and orientation that can be used in the Staple function and the stapler capacity are as follows: Paper size Stapler capacity 1000-Sheet fin- A4KL, B5 JISKL, 8 " 11"KL, 7 " 50 sheets isher "KL (80 g/m ) (20 lb.) A3L, B4 JISL, 12"...
Page 462 Specifications Paper size and orientation Tray capacity 2 Tray finisher Finisher shift tray 1 A4KL, B5 JISKL, 8 " 11"KL • 10–50 sheets: 50–10 sets • 2–9 sheets: 50 sets A3L, B4 JISL, 11" 17"L, 8 " 14"L, • 10–30 sheets: 25–8 12"...
Page 463 Supplementary Information • If you select Saddle Stitch function with the optional booklet finisher, the machine staples and folds the paper in the centre, then delivers the paper folded. • If you select Saddle Stitch function in Magazine mode, the machine staples the paper, and folds it like a book, then delivers the paper folded.
Page 464 Specifications • When an odd number of originals is placed in the ADF, the back of the last page of copied paper is blank. • During copying, the image is shifted to allow for the binding margin. • The following paper sizes can be duplexed: A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11"...
Page 465 Supplementary Information v Image Repeat Depending on the paper size, ratio, and orientation, parts of repeated images may not be copied. v Centring Though the original is set to a different orientation from the paper loaded, the machine will not rotate the image by 90 (Rotate copy). v Erase The width of the erased margin varies depending on the reproduction ratio.
Page 466 Specifications v Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: • Page Numbering per original: Combined with 1 Sided / 2 Sided in the Combine function GCANPE0E Combined with the Magazine or Booklet function GCANPE1E •...
Page 467 Supplementary Information v Front Cover, Front/Back Cover • If Blank mode is selected, the cover will not be counted as a copy. • Front and back covers are two-sided copied depending on the settings made in Display Time in Cover Sheet Tray of User Tools (System Settings). •...
Page 468: Index
INDEX Copy functions adjusting copy image density 1 sided 2 sided auto reduce/enlarge 2 sided 1 sided background numbering 2 sided 2 sided booklet/magazine 90 turn centring chapter covers date stamp Accessing user tools designate copy/Document Server features directional magnification (%) Adjusting directional size magnification (mm) copy image density...
Page 469 Date stamp General Features change position auto image density priority change style auto paper select priority font auto tray switching position and original orientation change initial mode size copy function key Deleting copy orientation in duplex mode program copy quality user stamp Document Server storage key Display panel...
Page 470 Placing custom size originals Main power indicator originals Manual image density originals in Auto Document Feeder Manual paper select originals on exposure glass Messages Preset stamp Missing image area changing density Mixed size mode changing position changing size format language Non-compatible originals for Auto position Document Feeder...
Page 471 Sort rotate sort Text shift sort Text/Photo Specifications Tone – original remains Stack Troubleshooting Stamp memory is full background numbering you cannot make clear copies date stamp you cannot make copies as you want format your machine does not operate as you want language Two-sided combine page numbering...
Page 472 MEMO B138-6608...
Page 473: Basic Features
FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 474 Printed in Japan B653-8608...
Page 475 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 477 NOTICE NOTICE TO USERS (NEW ZEALAND) The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Page 478 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided: •...
Page 479 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 480 TABLE OF CONTENTS NOTICE ........................i Manuals for This Machine ..................ii How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the display panel and using keys ..............5 Reading the destination list ..................7 Standby display .......................7 Communication display ...................8 User code entry display ...................9...
Page 481 Searching for a Destination ................42 Search by Destination Name ...................42 Search by Fax Number ....................43 Search by E-mail Address..................44 Specifying a Registration Number................45 Reception......................47 Switching the Reception Mode.................47 Receiving a Fax in Manual Reception Mode............48 3. Using Internet Fax Functions Internet Fax Functions ..................49 Internet Fax Precautions ..................50 Functions Not Supported by E-mail Transmission ...........50...
Page 483: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 485: Getting Started
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. Indicators Display Panel Shows errors and machine status. This guides you through tasks and dis- plays the machine status.
Page 486 Getting Started On indicator Communicating indicator This indicator lights when the operation Lights during transmission or reception. switch is turned on. {Facsimile} key Press to switch to facsimile mode. Important r Do not turn off the main power • Lights up in yellow Facsimile mode has been selected.
Page 487: Reading The Display
Control Panel {Clear/Stop} key {Start} key Clear: Press to start faxing, or printing reports, or lists. Cancels entered numbers or characters. Stop: Interrupts the current operation (trans- mission, scanning, copying, or printing). Reading the Display The display shows you the machine status, messages, and guides you through operations.
Page 488 Getting Started Displays the entered number of a Displays Quick Operation keys destination. When adding destina- set for often used functions. [TX File tions using the number keys, press Status] and [RX File Status] are preset. [Add]. Displays various functions for Press to display various informa- transmitting.
Page 489: Reading The Destination List
Control Panel Reading the destination list When using the facsimile function, only fax and Internet Fax destinations pro- grammed in the Address Book appears. v Destination List ZLJS020E Title word keys appear. Allows Appears on Quick Dial keys pro- you to switch from one page (dis- grammed as a transfer station.
Page 490: Communication Display
Getting Started v Immediate Transmission Note r To return to standby mode, do one of the following: • If you have placed the original in the optional Auto Document Feeder (ADF) and have not pressed the {Start} key, remove the original. •...
Page 491: User Code Entry Display
Control Panel Note r Even when the machine is being used as a copier, printer, or scanner, the sender name or number will appear for received faxes. v Immediate Transmission User code entry display When the following message appears on the display, User Code Management is active.
Page 492 Getting Started...
Page 493: Faxing
2. Faxing Transmission Modes v Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conven- ient when you want to send an v Memory Transmission original quickly or when you want Transmission starts automatically...
Page 494: Switching Between Memory Transmission And Immediate Transmission
Faxing Note r You can use Parallel Memory Transmission that dials while the original is being scanned. See p.77 “Parallel Memory Transmission”, Facsimile Reference <Advanced Fea- tures> . Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active.
Page 495: Placing Originals
Placing Originals Placing Originals v How to place A5 and B5 JIS size You can place the originals either in the optional ADF or on the exposure originals glass. Some types of originals are un- Where original is placed suitable for the ADF, so they must be Original Exposure glass The ADF...
Page 496: Placing A Single Original On The Exposure Glass
Faxing r When sending an original of irreg- Placing a Single Original on ular (i.e. custom) size or part of a large original, you can specify the the Exposure Glass scan area precisely. See p.16 “Set- ting a Scan Area”. Place originals that cannot be placed r Custom size documents are scanned in the optional ADF, such as a book,...
Page 497: Bound Original Page Order
Placing Originals r Documents longer than 800 mm Bound original page order (32") must be sent by memory transmission (immediate transmis- When setting bound originals (books, sion is not possible). magazines, etc.), you can select to r If your original is bent or folded, have either the left page or right page flatten it before you place it.
Page 498: Originals Unsuitable For The Optional Auto Document Feeder
Faxing Originals unsuitable for the optional Setting a Scan Area Auto Document Feeder Normally, a placed document is Do not place the following types of scanned according to the automati- originals in the ADF because they cally detected size. If a scan area is may be damaged.
Page 499 Placing Originals v Mixed Original Sizes Select the scan area. Select this to individually scan the size of originals loaded in the ADF. Specifying standard sizes For example, when A4 and B4 JIS size originals are sent together, A Press [Regular]. usually all are sent using the size of the first original.
Page 500 Faxing B Press [OK]. Specifying programmed sizes A Press [Area 1] or [Area 2]. "Mixed Original Sizes" is shown above the highlighted [Scan Ar- ea]. B Press [OK]. Specifying Auto Detect A Make sure that [Auto Detect] is selected. "Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea].
Page 501: Original Sizes Difficult To Detect
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Page 502: Memory Transmission
Faxing Memory Transmission In Memory Transmission mode, after Limitation you press the {Start} key, the machine r If memory is full (0% appears on does not dial the destination until all the display), Memory Transmis- pages of your fax message have been sion is disabled.
Page 503 Memory Transmission r You can have the machine return Place the original. to the default transmission mode (Memory Transmission or Imme- Note diate Transmission) after every r You can send the first few pages transmission. You can change this from the exposure glass then so that the desired setting is main- the remaining pages from the tained.
Page 504 Faxing Specify a destination. Specify a destination. Note Note r If you make a mistake, press the r Press to switch the destina- {Clear/Stop} key, and then enter tion between fax number and e- the correct number. mail address. r If you want to specify another Reference destination, repeat steps p.36 “Entering a Fax Number”...
Page 505 Memory Transmission Place the next original on the expo- After checking the settings on the display, press the {Check Modes} sure glass within 60 seconds after the machine has finished scanning key. The display before the {Check the first original. Modes} key was pressed appears.
Page 506: Canceling A Memory Transmission
Faxing Canceling a Memory Transmission Even when fax number and e-mail Note address are simultaneously specified, r You can also cancel scanning by or only e-mail address is specified, pressing [Stop Scanning]. you can cancel the mode using the r Scanning may be completed same procedure.
Page 507: Before The Transmission Is Started
Canceling a Memory Transmission Select the file you want to cancel. Before the Transmission Is Started Use this procedure to cancel a trans- mission after the original has been scanned. Press [Change/Stop TX File]. Note r If the desired file is not shown, press [U Prev.] or [T Next] to find Press [Stop Transmission].
Page 508 Faxing Note r To cancel another file, repeat steps r To cancel stopping transmis- sion, press [Save]. Press [Exit]. The standby display appears.
Page 509: Immediate Transmission
Immediate Transmission Immediate Transmission r You can have the machine return With Immediate Transmission, when you press the {Start} key, the fax to the default transmission mode number is dialed immediately. The (Memory Transmission or Imme- message is scanned and transmitted diate Transmission) after every page by page without being stored in transmission.
Page 510 Faxing Place the original. Dial a destination. Note r You can scan a few pages of your original from the exposure glass and the remaining pages from the ADF. When you have finished scanning from the ex- posure glass, remove the origi- nal from the exposure glass and place the remaining pages in the Note...
Page 511 Immediate Transmission Place the next original on the expo- sure glass within 10 seconds after the machine has finished scanning the first original. Repeat steps D to F for all origi- nals. Place the last original, and then press [#].
Page 512: Canceling An Immediate Transmission
Faxing Canceling an Immediate Transmission Before You Have Pressed the {Start} Key Press the {Clear Modes} key. Note r When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original. After You Have Pressed the {Start} Key Press the {Clear/Stop} key, and then remove the original.
Page 513: Scan Settings
Scan Settings Scan Settings v Detail (8 x 7.7 lines/mm, 200 x 200 dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Page 514: Original Type
Faxing r You can select the resolution type Original Type that is selected right after the ma- chine is turned on or modes are If your original contains photo- cleared with [Scan End Reset] under graphs, illustrations, or diagrams [Gen. Settings/Adjust]. See p.142 with complex shading patterns or “General Settings/Adjustment”, grays, select the appropriate original...
Page 515: Image Density (Contrast)
Scan Settings r You can have the machine return Image Density (Contrast) to the original type default setting after every transmission, with The text and diagrams on originals [Scan End Reset] under Gen. Set- should stand out clearly from the paper tings/Adjust.
Page 516: Mixing Scan Settings For A Multiple
Faxing Select the type of image density. Combined Auto and Manual Image Density Auto Image Density A Make sure that [Auto Image Den- sity] is selected. A Make sure that [Auto Image Den- sity] is selected. Note r If [Auto Image Density] has not been selected, press [Auto Im- age Density].
Page 517: When Placing Originals On The Exposure Glass
Scan Settings Select the image density, resolu- When placing originals on the exposure tion, and original type before the glass next page is scanned. Note r While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to se- lect density, resolution, and origi- nal type.
Page 518: Specifying A Destination
Faxing Specifying a Destination You can specify the destination using Entering a Fax Number one of three methods. v Fax number Enter numbers directly using the key p.36 “Entering a Fax Number” pad on the right side of the control panel.
Page 519: Pause
Specifying a Destination Pause Tone Press the {Pause/Redial} key when di- This function allows a machine con- aling or storing a number to insert a nected to a pulse dialing line to send pause of about two seconds. tonal signals (for example if you want to use a special service on a tone dial- ing line).
Page 520: Entering An E-Mail Address
Faxing Enter the number you want to Enter the e-mail address destina- tone dial using the number keys. tion and then press [OK]. Entering an E-mail Address When using Internet Fax transmis- sion, specify the e-mail address in place of the fax number. Note r You can enter up to 128 characters.
Page 521: Using Destination Lists
Specifying a Destination Note Using Destination Lists r When you press the title key above the destination keys, the destina- When you program a destination tion keys programmed in that title number into a destination list, you key appear. can specify the destination by just se- r To check the contents of Quick Di- lecting the Quick Dial key from the al, print the destination list.
Page 522 Faxing r To cancel the selection, press Switching the titles of destination the selected Quick Dial key lists again. You can also press the {Clear / Stop} key to cancel the A Press selection. B Press [Switch Title]. r To select more destinations, C Select the type of the title, and repeat steps then press [Exit].
Page 523 Specifying a Destination r When a destination where neither fax number nor e- m a i l a d d r e s s a r e p r o - grammed is included in the specified group, the “ specified group con- tains some invalid des- tination(s).
Page 524: Searching For A Destination
Faxing Searching for a Destination Use this procedure to search through Press [Search by Dest. Name]. the destination lists for a particular destination. v Search by Destination Name p . 42 “ S e a r c h b y D es t ina t i o n Name”...
Page 525: Search By Fax Number
Searching for a Destination Select a destination. Press [Search by Fax No.]. Note Note r If the desired destination does r If [Search by Fax No.] appears not appear, use [U] or [T] to dimmed, press [Fax] on the right scroll through the list.
Page 526: Search By E-Mail Address
Faxing Note Search by E-mail Address r A warning appears if the search returns more than 100 items. Limitation Press [OK] to proceed to step r You can search by e-mail address Select a destination. only. To search by fax number, see p.43 “Search by Fax Number”...
Page 527: Specifying A Registration Number
Searching for a Destination Note Select a destination. r If [Search by E-mail] appears dimmed, press [E-mail] on the right of the display, and then press [Search by E-mail]. Note r If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 528 Faxing Enter a registration number using the number keys. Note r You do not need to enter the first zeros of a registration n u m b e r w h e n t h e d i s p l a y prompts you to enter five digits.
Page 529: Reception
Reception Reception There are two ways you can set up Switching the Reception Mode your machine to handle incoming calls: You can switch reception modes us- • Manual Reception (external tele- ing the Reception Settings menu (un- phone required) der Facsimile Features). See p.144 •...
Page 530: Receiving A Fax In Manual Reception Mode
Faxing Select the reception mode, and then press [OK]. The standby display appears. Note r To cancel the selection, press [Cancel]. Receiving a Fax in Manual Reception Mode When the machine rings, pick up the handset of the external tele- phone.
Page 531: Using Internet Fax Functions
3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine.
Page 532: Internet Fax Precautions
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.189 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Page 533: Functions Not Supported By E-Mail Reception
Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code reception • Authorized Reception •...
Page 534: Transmitting Internet Fax
Using Internet Fax Functions Transmitting Internet Fax v Enter Text Preparation Allows you to enter the text to be You need to make System Settings transmitted. beforehand. See “Setting Up the Machine on a Network”, Network Note Guide. r To enter text, program it before- This section describes how to scan a hand.
Page 535 Transmitting Internet Fax Limitation When you set an e-mail option, r When available memory is low, press [Sub TX Mode]. you may not be able to send the In- ternet Faxes. Note r Because the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re-...
Page 536 Using Internet Fax Functions B Select the subject from the dis- D After entering the subject, played list. press [OK]. The selected subject appears in Reference the manual input column. “Entering Text”, General Set- tings Guide Entered characters appear in the manual input column.
Page 537 Transmitting Internet Fax To enter the text To set BCC transmission A Press [Change] for Enter Text. A Select [Yes] or [No] for BCC TX. B Select a text, and then press Press [OK]. [OK]. Press [OK]. To set reception notice A Select [ON] or [OFF] for Recept.
Page 538 Using Internet Fax Functions r The original can be placed ei- Note ther in the ADF or on the expo- r If is not displayed in the des- sure glass, until the {Start} key tination display column, press is pressed. Reference Reference p.13 “Placing Originals”...
Page 539 Transmitting Internet Fax • If only Own Name is programmed: Press the {Start} key. From "Own Name" (Fax Mes- This starts reading the document sage NO.xxxx) into memory. The e-mail send op- • If neither Own Fax Number nor eration starts after the read opera- Own Name are programmed: tion is complete.
Page 540: Confirming Reception
Using Internet Fax Functions r If you specify mailing list address- Confirming Reception es, do not set for Reception Notice. Otherwise, you will receive multi- When Reception Notice is set under ple reception notice messages from “E-mail Options”, the receiver sends e-mail recipients, and the Result back a reception notice message.
Page 541: Canceling A Transmission Of An Internet Fax
Canceling a Transmission of an Internet Fax Canceling a Transmission of an Internet When fax and Internet Fax destina- While the Original Is Being tions are specified simultaneously, you can cancel sending using the Scanned In same method. Use this procedure to cancel a trans- mission after pressing the {Start} key.
Page 542: After The Original Has Been Scanned In
Using Internet Fax Functions Press [Stop Transmission]. After the Original Has Been Scanned In Note r You can not cancel the transmis- sion of an Internet Fax being sent. Press [Change/Stop TX File]. Note r To cancel another file, repeat steps r To save the scanned file, press [Save].
Page 543: Receiving Internet Fax
Receiving Internet Fax Receiving Internet Fax You can receive e-mail documents by Auto E-mail Reception Internet Fax. There are two methods of receiving e- When this function is turned on, the mail: Auto E-mail Reception and machine periodically checks the e- Manual E-mail Reception.
Page 544: Received Images
Using Internet Fax Functions Check the message, and then press [Exit]. The standby display appears. Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software.
Page 545 Receiving Internet Fax Date The date and time of e-mail transmission The e-mail address of the recipient Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. From "Own Fax Number"...
Page 546 Using Internet Fax Functions...
Page 547: Programming
4. Programming Initial Settings and Adjustments r In program No. 1 you can regis- You can send information to the other party when transmitting or receiving ter a preference about whether a fax message. This information is or not the Fax Header is always shown on the display of the other ma- printed.
Page 548: Programming
Programming v Own Fax Number (facsimile number Programming of sender) The sender's Own Fax Number is sent to the other party when send- Press the {User Tools/Counter} key. ing a fax using a G3 line. The re- ceived facsimile number is shown on the display of the other machine and printed in a report.
Page 549 Initial Settings and Adjustments B Press [Own Name]. Program the name and facsimile number. Programming a Fax Header A Press [First Name] or [Second Name]. C Enter an own name, and then press [OK]. B Enter a fax header, and then press [OK].
Page 550: Editing
Programming B Select line type to program. Editing Note r The following procedure explains how to edit Own Name, as an ex- ample of editing. Press the {User Tools/Counter} key. Note r The display differs depend- ing on the optional units in- stalled on your machine.
Page 551: Deleting
Initial Settings and Adjustments Press the {User Tools/Counter} key. Press the item you want to edit. The standby display appears. Deleting Note r The following procedure explains how to delete Own Name, as an ex- ample of deleting. Press [Backspace] or [Delete All], Press the {User Tools/Counter} key.
Page 552 Programming Press [Fax Header], [Own Name], or Press [Exit]. [Own Fax Number] to delete. Press the {User Tools/Counter} key. Press the item you want to delete. The standby display appears. Press [Backspace] or [Delete All], and then press [OK]. Note r Press [Clear] or the {Clear/Stop} key if you want to edit Own Fax Number.
Page 553: Programming Fax Numbers And E-Mail Addresses
Programming Fax Numbers and E-mail addresses Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group.
Page 554 Programming...
Page 555: Troubleshooting
5. Troubleshooting Adjusting the Volume You can change the volume of the fol- Press [Facsimile Features]. lowing sounds that the machine makes. v On Hook Mode Heard when the {On Hook Dial} key is pressed. v At Transmission Heard when the machine sends a message.
Page 556: When The {Facsimile} Key Is Lit In Red
Troubleshooting When the {Facsimile} Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. Problem Solutions The paper output tray is full. Remove the paper from the tray.
Page 557: When Toner Runs Out
When Toner Runs Out When Toner Runs Out When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important r The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not...
Page 558: Error Messages And Their Meanings
Troubleshooting Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Original jammed during Memory Transmis- Put original back, check it and sion.
Page 559 Error Messages and Their Meanings Message Causes and solutions Cannot find the DNS server or SMTP server. Check whether there are any network problems. • Check the DNS server's IP address is cor- rectly programmed using the Web brows- [14-01] er.
Page 560 Troubleshooting Message Causes and solutions Cannot log on to the POP3/IMAP4 server. Check whether there are any network problems. • Check the user name and password of the machine are correctly programmed from [15-02] File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.
Page 561 Error Messages and Their Meanings -Out of paper display message If the paper tray runs out of paper, “ No paper. Load it, then press [Ex- ” appears on the display, asking you to add more paper. it]. Note r If there is paper left in the other paper trays, you can receive messages as usu- al, even if the message appears on the display.
Page 562: Solving Problems
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.33 “Image Density (Con- dirty when received at the trast)” other end. Images from the back page appear. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”,...
Page 563 Solving Problems Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
Page 564: When Things Don't Go As Expected
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.24 “Canceling a Memory sion. scanned, press [Stop Scanning] Transmission” or the {Clear/Stop} key. If the original is being sent or p.24 “Canceling a Memory if it is in standby, press Transmission”...
Page 565 INDEX Adjusting The Volume Facsimile key At Dialing Fax Header At Printing Deleting At Reception Editing At Transmission Programming On Hook Mode Faxing Functions Not Supported by e-mail Authorized Reception Reception Auto E-mail Reception Functions Not Supported by e-mail Auto Reception Transmission Batch Transmission Getting Started...
Page 566 Number keys Scan Settings Stamp Sender Name Standard Start key On Hook Dial Start Manual RX key On Hook Dial key SUB Code reception On indicator Subject, in e-mail Operation switch Super Fine Original Type Own Fax Number Deleting Editing Text Programming Text / Photo...
Page 567 MEMO...
Page 568 MEMO B653-8608...

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Aficio 2035e 4035e 4045e Dsm635 Dsm645 Ld135 ... Show all

Ricoh Aficio 2045e General Settings Manual

Table of Contents

What You Can Do with this Machine

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of RWARNING and RCAUTION Labels

ENERGY STAR Program

Machine Types

Getting Started

Guide to Components

Options

Control Panel

Turning on the Power

Combined Function Operations

Changing Modes

Multi-Access

Document Server

Relationship between the Document Server and Other Functions

Using the Document Server

Settings for the Document Server

User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

User Code

Fax Destination

E-Mail Destination

Registering Folders

Registering a Protection Code

Registering Destinations to a Group

Registering the Transfer Request

Programming/Changing LDAP Server

Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

D Adding Toner

Removing Toner

Inserting Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

Remarks

Dos and Don'ts

Toner

Where to Put Your Machine

Maintaining Your Machine

Other Functions

Counter

Entering Text

Security

Operating Environment and Notes

Specifications

Main Unit

Options

Copy Paper

Index

Table of Contents

Manuals for this Machine

How to Read this Manual

Using the Printer

Using Fax

Network Scanner

Document Server

Confirming the Connection

2 Connecting the Network Cable to the Network

User Tools Menu (System Settings)

3 Setting up the Machine on a Network

Configuring TCP/IP

4 Windows Configuration

Configuring Netbeui

5 Using the Printer Function

Printing with Windows

Printing with a Macintosh

Printing with Netware

Smartnetmonitor for Client