Page 1: User Guide
User Guide Guide to the Machine Getting Started Using the Printer Function Using the Copier Function Using the Scanner Function Using the Fax Function Configuring the Machine Using the Control Panel Configuring the Machine Using a Web Browser Troubleshooting Maintenance Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Page 3: Table Of Contents
TABLE OF CONTENTS 1. Guide to the Machine Introduction ......................1 Trademarks ........................1 Disclaimer ........................2 Manuals for This Machine ..................3 Description of Model Types ..................4 How to Read This Manual ..................5 Symbols ........................5 Using Manuals......................6 Installing Manuals on Your Computer ................6 Opening Manuals .......................7 Opening from the desktop icon................7 Opening from the [Start] menu.................7...
Page 4 Connecting the Machine ..................40 Connecting with USB Cable..................40 Connecting with Network Cable ................41 Reading the LED Lamps ..................43 Connecting to a Telephone Line ................43 Configuring the Machine..................45 Configuring Network Settings...................45 Setting the machine to receive an IP address automatically .........45 Assigning the machine's IP address manually ............46 Configuring Telephone Network Settings..............49 Selecting the telephone line type................49...
Page 5 3. Using the Printer Function Configuring Option Settings for the Printer ............93 Conditions for Bidirectional Communication ............93 If Bidirectional Communication is Disabled ..............94 Windows ........................94 Mac OS X ......................94 Accessing the Printer Properties ...............95 Accessing the Printer Properties from the [Printers and Faxes] Window ....95 Accessing the Printer Properties from an Application ..........96 Windows ........................96 Mac OS X ......................96...
Page 6 6. Using the Fax Function The Screen in Fax Mode..................135 Setting the Date and Time................. 136 Registering Fax Destinations ................138 Registering Fax Destinations Using the Control Panel ..........138 Modifying fax destinations ...................139 Deleting fax destinations ..................140 Registering Fax Destinations Using a Web Browser ..........142 Modifying fax destinations ...................143 Deleting fax destinations ..................143 Sending a Fax.....................
Page 7 Network Settings....................185 Changing Network Settings..................185 Network Setting Parameters ..................186 Reports Print ...................... 188 Printing the Configuration Page ................188 Reading the Configuration Page ................188 Types of Report......................190 Administrator Settings ..................191 Changing Administrator Settings................191 Administrator Setting Parameters ................192 PDL Settings....................... 196 Changing PDL Settings..................196 PDL Setting Parameters ..................197 8.
Page 8 Printer Problems ....................233 Changing the Printer Driver Settings..............234 Printed Colors Do Not Match Displayed Colors .............234 Print Positions Do Not Match Display Positions.............235 Copier Problems ....................236 Scanner Problems ..................... 237 Fax Problems ..................... 238 Error and Status Messages on the Screen............239 Replacing Print Cartridges................
Page 9: Guide To The Machine
1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction Thank you very much for choosing this product. This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions.
Page 10: Disclaimer
Guide to the Machine • The product names of Windows Vista are as follows: ® ® Microsoft Windows Vista Ultimate ® ® Microsoft Windows Vista Enterprise ® ® Microsoft Windows Vista Business ® ® Microsoft Windows Vista Home Premium ® ®...
Page 11: Manuals For This Machine
Manuals for This Machine Manuals for This Machine Read the relevant manual for your purposes. ❖ Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. ❖...
Page 12: Description Of Model Types
Guide to the Machine Description of Model Types When describing procedures that are model-specific, this manual refers to the different machine models as Type 1, Type 2, or Type 3. The following table de- scribes the model types. ❖ Model types Model type Auto Document Feeder Supported printer driver...
Page 13: How To Read This Manual
How to Read This Manual How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety Information. Indicates important safety notes.
Page 14: Using Manuals
Guide to the Machine Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the op- erating system you are using.
Page 15: Opening Manuals
Using Manuals Opening Manuals This section describes how to open the manuals. There are three ways to view the manuals. Opening from the desktop icon Follow the procedure below to open the manuals from the desktop icon. Double-click the manual icon on your desktop. The manual opens.
Page 16: Removing Manuals From Your Computer
Guide to the Machine Removing Manuals from Your Computer Follow the procedure below to remove manuals from your computer. On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall]. Follow the instructions to remove the manual. Click [Finish].
Page 17: Feature Highlights
Feature Highlights Feature Highlights This section provides information about basic usage and some useful functions of the machine. Important ❒ Certain functions require special machine configuration. ❒ The following functions cannot be used with the Type 1 model: • Fax function •...
Page 18: Connecting Via A Network
Guide to the Machine Connecting via a network You can connect this machine to a network and use it as a network printer. BAA014S ❖ Preparation for printing via a network To use this machine as a printer via network connection: Connect the machine to a network.
Page 19: Copying Multiple Pages On One Sheet
Feature Highlights ❖ Preparation for making enlarged or reduced copies To always enlarge or reduce copies: Configure the [Reduce/Enlarge] setting under [Copy Settings]. For details, see p.166 “Copy Settings”. To use this function for the current job only: Configure the setting using the {Reduce/Enlarge} key before starting the current job.
Page 20: Sorting The Output Paper
Guide to the Machine Sorting the output paper When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets. Important ❒ This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 21: Scanning From A Computer
Feature Highlights Scanning from a computer You can operate the machine from your computer and scan originals into your computer directly. BAA015S ❖ Preparation for scanning from a computer with USB connection Connect the machine to the computer using a USB cable, and install the scanner driver on the computer.
Page 22: Sending Scanned Files Via E-Mail
Guide to the Machine Sending scanned files via e-mail You can send scanned files via e-mail using the control panel. BAA016S ❖ Preparation for sending scanned files via e-mail Connect the machine to the network. For details, see p.41 “Connecting with Network Cable”. Specify the network settings, such as the machine’s IP address, the DNS and the SMTP settings.
Page 23: Sending Scanned Files To A Computer's Shared Folder
Feature Highlights Sending scanned files to a computer's shared folder You can send scanned files to the shared folder of a computer on a network us- ing the control panel. BAA122S ❖ Preparation for sending scanned files to a computer's shared folder Connect the machine to the network.
Page 24: Using The Machine With An External Telephone
Guide to the Machine ❖ Preparation for using as a fax machine Connect the machine to the telephone line. For details, see p.43 “Connecting to a Telephone Line”. Configure the telephone network settings. For details, see p.49 “Configuring Telephone Network Settings”. Configure the time and date.
Page 25: Guide To Components
Guide to Components Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View ❖ Type 1 model BAA020S Exposure Glass Cover Output Tray Open this cover to place originals on the Printed paper is output here.
Page 26 Guide to the Machine ❖ Type 2 and Type 3 models BAA115S ADF (Auto document feeder) Cover Front Cover Open this cover to remove originals Open this cover to replace the waste ton- jammed in the ADF. er bottle or remove jammed paper. Input Tray for the ADF Control Panel Place stacks of originals here.
Page 27: Exterior: Rear View
Guide to Components Exterior: Rear View ❖ All Types BAA116S Button for Sliding the ADF External Telephone Connector (Type 2 and Type 3 models only) Press to slide the ADF towards the rear of the machine and hold it in that position, For connecting an external telephone.
Page 28 Guide to the Machine Note ❒ Slide the ADF as shown below. Slide the ADF only when the exposure glass cover or ADF is closed. Be careful not to trap your fingers when sliding. BAA108S ❒ The optional memory unit can be installed in the Type 3 model only. ❒...
Page 29: Interior
Guide to Components Interior ❖ All Types BAA022S Print Cartridges Waste Toner Bottle Load from the machine rear, in the order Collects excess toner during printing. of cyan (C), magenta (M), yellow (Y), and Messages appear on the screen when the black (K).
Page 30: Control Panel
Guide to the Machine Control Panel This section describes the names and usage of the parts of the control panel. Important ❒ The actual control panel may look different from the illustration below, de- pending on the country of use. BAA002S One Touch Buttons •...
Page 31 Guide to Components {Clear/Stop} key {Facsimile} key (Type 2 and Type 3 models only) • While the machine is processing a job: Press to switch to fax mode. The key stays press to cancel the current job. lit while the machine is in fax mode. •...
Page 32 Guide to the Machine...
Page 33: Getting Started
2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use. Where to Put the Machine The machine’s location should be carefully chosen because environmental con- ditions greatly affect its performance.
Page 34 Getting Started ❖ Space Required for Installation The recommended (minimum) space requirements are as follows: BAA119S ❖ Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as fol- lows: ASH201S • White area: Permissible Range • Gray area: Recommended Range Note ❒...
Page 35: Unpacking
Installing the Machine ❖ Environments to Avoid Important ❒ Areas exposed to direct sunlight or strong light ❒ Dusty areas ❒ Areas with corrosive gases ❒ Areas that are excessively cold, hot, or humid ❒ Locations near air conditioners or humidifiers ❒...
Page 36 Getting Started Important ❒ Removed tape is dirty. Be careful not to let it touch your hands or clothes. ❒ Leave the protective materials in place while moving the machine. ❒ Lower the machine slowly and carefully to prevent trapping your hands. ❒...
Page 37 Installing the Machine Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. BAA177S The actual machine may come with protective materials attached in different positions. Make sure to check the machine's exterior for all protective materi- als, and remove them completely.
Page 38 Getting Started Close the ADF cover. BAA111S Pull the opening lever on the front cover, and then carefully lower the front cover. BAA093S Lower the blue fusing unit levers. BAA094S...
Page 39 Installing the Machine Holding each orange tape near its joint, pull both tapes gently upward and remove them from the machine at the same time. BAA095S Carefully lift the blue fusing unit levers. BAA074S Using both hands, carefully push up the front cover until it closes. BAA069S...
Page 40 Getting Started Pull up the top cover open lever, and then open the top cover carefully. Make sure that the exposure glass cover or ADF is closed. BAA053S Remove the protection tape. BAA096S Lift out a print cartridge and shake it from side to side five or six times. BAA143S...
Page 41 Installing the Machine For the black print cartridge, remove the protection sheet. ASH087S ASH088S Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. ASH009S Repeat steps for all print cartridges.
Page 42: Turning The Power On
Getting Started Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is dis- played on the screen. BAA055S Turning the Power on This section describes how to turn on the machine. R WARNING: •...
Page 43 Installing the Machine Turn the power switch to ”aOn”. BAA041S The {Copy} key on the control panel lights up. Note ❒ Depending on the [Default Mode] setting under [Admin Settings], the {Facsim- ile} key may light up instead of the {Copy} key. ❒...
Page 44: Initial Setup
Getting Started Initial Setup When you turn on the machine for the first time, a menu for configuring the set- tings described below will appear on the display. This section describes how to complete the Initial Setup. Important ❒ : The fax number code is required by international law. You can- not legally connect a fax machine to the telephone system if the fax number code is not programmed.
Page 45: Changing Operation Modes
Installing the Machine ❒ When the [Transmitter Header] setting under [Fax Settings] is turned on, the registered user fax number, user name, and time and date of transmission appear on the header of every fax you send. Reference For details about entering characters, see p.89 “Entering Characters”. For details about [Admin Settings], see p.191 “Administrator Settings”.
Page 46: Saving Energy
Getting Started ❖ Fax mode Press the {Facsimile} key to activate fax mode. While in fax mode, the {Facsimile} key lights up. BAA131S ❖ Function Priority By default, copy mode is selected when the machine is turned on, or if the pre- set [Auto Clear] time passes with no operation while the initial screen of the cur- rent mode is displayed.
Page 47: Multi-Access
Installing the Machine Multi-Access This machine can perform multiple jobs using different functions, such as copy- ing and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-Access”. The following table shows the functions that can be performed simultaneously. Current job Job that you want to execute simultaneously Copy...
Page 48: Connecting The Machine
Getting Started Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with USB Cable Important ❒ USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using. ❒...
Page 49: Connecting With Network Cable
Connecting the Machine Attach the cable cover. BAA087S Reference For details about installing printer drivers for USB connection, see the in- structions provided on the driver CD-ROM. Connecting with Network Cable R CAUTION: • Do not connect the Ethernet port of the machine to a network that may sup- ply excess voltage, such as a telephone line.
Page 50 Getting Started Connect the Ethernet cable to the Ethernet port. BAA086S Connect the other end of the cable to the network (e.g., a network hub). Attach the cable cover. BAA087S Reference For details about network environment settings, see p.45 “Configuring Network Settings”.
Page 51: Reading The Led Lamps
Connecting the Machine Reading the LED Lamps BAA088S Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. Green: Lights up when the machine is properly connected to the network. Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX).
Page 52 Getting Started Connect a telephone line cord to LINE. BAA091S If using an external telephone, connect the telephone to TEL. BAA092S Note ❒ After connecting the machine to the telephone line, configure the tele- phone line type. ❒ If your telephone has functions that are not compatible with this machine, those functions will not be usable.
Page 53: Configuring The Machine
Configuring the Machine Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring Network Settings The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually.
Page 54: Assigning The Machine's Ip Address Manually
Getting Started Press the {Clear/Stop} key to return to the initial screen. If you are requested to reboot the machine, turn off the machine, and then turn it back on. Print the configuration page to confirm the setting. The IP address setting will appear under “TCP/IP” on the configuration page.
Page 55 Configuring the Machine Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. Press the {U}{T} keys to select [IP Configuration], and then press the {OK} key.
Page 56 Getting Started If necessary, enter a new gateway address using the number keys, and then press the {OK} key. Press the {U}{T} keys to move between fields. Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. If you are requested to reboot the machine, turn off the machine, and then turn it back on.
Page 57: Configuring Telephone Network Settings
Configuring the Machine Configuring Telephone Network Settings Selecting the telephone line type Select the telephone line type according to your telephone line service. There are two types: tone and pulse dial. This function is not available in some regions. Press any menu key. BAA004S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 58: Selecting The Telephone Network Connection Type
Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). Press any menu key. BAA004S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 59: Setting The Outside Line Access Number
Configuring the Machine Setting the outside line access number If the machine is connected to the telephone network through a PBX, set the dial number to access the outside line. Important ❒ Make sure to set the outside line access number that matches the setting of your PBX.
Page 60: Sharing The Printer On A Network
Getting Started Sharing the Printer on a Network This section describes how to set up the machine for use as a network printer. The shared printer can be used by computers on the network. Important ❒ Under Windows 2000, Windows XP Professional, or Windows Server 2003, to change printer properties in the [Printer] folder, you must have Manage Print- ers permission.
Page 61: Installing Options
Installing Options Installing Options This section describes how to install the optional paper feed unit and memory unit. Important ❒ Some options might not be available in some countries. For details, contact your local dealer. Installing the Paper Feed Unit TK1010 (Tray 2) R CAUTION: •...
Page 62 Getting Started Remove the adhesive tape from the optional paper feed unit. ASH025S Lift using the inset grips on both sides of the machine. BAA023S There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them.
Page 63: Installing The Memory Unit Type F 256Mb (Ddr-Sdram Module)
Installing Options Note ❒ After installing the optional paper feed unit, select tray 2 in the printer driver. For details, see the printer driver Help. ❒ If the optional paper feed unit is not installed properly, reinstall it follow- ing this procedure. If you cannot install it properly even after attempting reinstallation, contact your sales or service representative.
Page 64 Getting Started Loosen the screw securing the inner cover. BAA025S Be sure to install the memory unit as shown. BAA026S To install the memory unit, align the notch of the unit with the protruding part of the slot, and then carefully push in the unit at an angle. BAA027S...
Page 65 Installing Options Holding the module at an angle, press it down until it clicks into place. BAA028S Attach the inner cover, and then fasten the screw. BAA029S Attach the memory unit cover. After installing the memory unit, print the configuration page to confirm the installation.
Page 66: Paper And Other Media
Getting Started Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. Note ❒ All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray.
Page 67: Bypass Tray
Paper and Other Media ❖ Tray 2 (option) Type Size Weight Capacity Plain paper 60 to 105 g/m (16 to 28 lb.) (80 g/m , 20 lb.) " × 11 ") Thin paper Letter (8 Recycled paper Color paper Preprinted paper Prepunched paper Letterhead ❖...
Page 68: Specifications Of Paper Types
Getting Started Specifications of Paper Types The following tables describe the types of paper that can be used with this ma- chine. Important ❒ Depending on the paper type, the toner may take a while to dry. Before handling, make sure printed sheets have fully dried. Otherwise, the toner may smudge. ❒...
Page 69: Recycled Paper
Paper and Other Media ❖ Recycled paper Item Description Paper thickness 75 to 90 g/m (19 to 24 lb.) Supported paper tray Any input tray can be used. " × 14 "), Letter (8 " × 11 "), Duplex supported size A4, B5 JIS, Legal (8 "...
Page 70: Label Paper
Getting Started ❖ Letterhead Item Description Paper thickness 75 to 90 g/m (19 to 24 lb.) Supported paper tray Any input tray can be used. " × 14 "), Letter (8 " × 11 "), Duplex supported size A4, B5 JIS, Legal (8 "...
Page 71: Unsupported Types Of Paper
Paper and Other Media ❖ Envelope Item Description Supported paper tray Tray 1 and bypass tray Duplex supported size None Notes • The number of envelopes that can be printed in one minute is approximately half that of plain paper weigh- ing 75 to 90 g/m (19 to 24 lb.).
Page 72: Paper Storage Precautions
Getting Started Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in humid areas. • Avoid exposing paper to direct sunlight. •...
Page 73 Paper and Other Media ❖ Envelope Print area Feed direction Approximately 4.2 mm (0.17 inches) Approximately 4.2 mm (0.17 inches) Note ❒ The print area may vary depending on the paper size, printer language and printer driver settings. ❒ For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.
Page 74: Loading Paper
Getting Started Loading Paper This describes how to load paper into the paper tray and bypass tray. R CAUTION: • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1).
Page 75 Loading Paper Push the metal plate down until it clicks into place to lock. BAA031S Pinch the clip on the side paper guide and slide it to match the standard size. BAA032S ASH093S When loading custom size paper, position the paper guide slightly wider than the actual paper size.
Page 76 Getting Started Pinch the front end paper guide and slide it inward to match the standard size. ASH036S ASH126S When loading custom size paper, position the paper guide slightly wider than the actual paper size. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 77 Loading Paper Make sure the paper is not stacked higher than the projection on the side pa- per guides. ASH094S Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH084S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Page 78: Loading Legal Size Paper
Getting Started Carefully push Tray 1 straight into the machine. BAA036S To avoid paper jams, make sure the tray is securely inserted. Note ❒ The upper limit differs depending on paper type; thin paper or thick pa- per. Check the label inside the tray to confirm the upper limit. Reference For details about paper types supported by the machine, see p.58 “Paper and Other Media”.
Page 79 Loading Paper Pull Tray 1 carefully, and then hold it with both hands and pull it out. BAA030S Place the tray on a flat surface. Push the metal plate down until it clicks into place to lock. BAA031S Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops (you will hear a click).
Page 80 Getting Started After extension, make sure the arrows on the extender and tray are aligned. BAA098S Pinch the clip on the side paper guide, and then slide it to match the stan- dard size. BAA039S ASH093S...
Page 81 Loading Paper Pinch the front end paper guide and slide it inward to match the Legal pa- per size. ASH117S ASH126S Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 82 Getting Started Make sure the paper is not stacked higher than the projection on the side pa- per guides. ASH094S Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH118S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Page 83: Loading Envelopes
Loading Paper Carefully push Tray 1 straight into the machine. BAA036S To avoid paper jams, make sure the tray is securely inserted. Note ❒ To reinsert the extender, you might have to push it with moderate force. Reference For details about paper types supported by the machine, see p.58 “Paper and Other Media”.
Page 84 Getting Started Push the metal plate down until it clicks into place to lock. BAA031S Pinch the clip on the side paper guide, and then adjust the guides to the en- velope. BAA032S Pinch the clip on the front end paper guide to match the envelope size. Set the envelopes in Tray 1 with the printing side facing up.
Page 85 Loading Paper Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. BAA174S Carefully slide the paper tray back in until it stops. To avoid paper jams, make sure the tray is securely inserted. BAA147S Note ❒...
Page 86: Loading Paper In The Optional Paper Feed Unit
Getting Started Loading Paper in the Optional Paper Feed Unit The following example explains the loading procedure for the optional paper feed unit. Lift and pull the optional paper feed unit, and then hold the tray with both hands, and then pull it out. BAA043S Place the tray on a flat surface.
Page 87 Loading Paper Pinch the clip on the end paper guide and align the arrow with the paper size. ASH097S Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 88: Loading Paper In The Bypass Tray
Getting Started Loading Paper in the Bypass Tray Important ❒ Set the size and direction of the loaded paper using the control panel or the printer driver. Make sure the settings do not conflict. Otherwise, the paper may jam or the print quality may be affected. ❒...
Page 89 Loading Paper Support the paper with both hands, and insert it carefully until it stops. BAA049S Start printing. Note ❒ After loading paper in the tray, specify the paper type and size using the control panel or the printer driver. Reference For details about supported types of paper, see p.58 “Paper and Other Me- dia”.
Page 90: Specifying Paper Type And Paper Size
Getting Started Specifying Paper Type and Paper Size This section describes how to specify the paper size and paper type using the control panel. Note ❒ Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.
Page 91: Specifying The Standard Paper Size
Loading Paper Specifying the standard paper size This section describes how to specify the standard paper size. Press any menu key. BAA004S Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key. Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key. Press the {U}{T} keys to select [Paper Size], and then press the {OK} key.
Page 92: Specifying A Custom Paper Size
Getting Started Specifying a custom paper size This section describes how to specify a custom paper size. Important ❒ Custom size paper cannot be loaded in tray 2. ❒ The custom size selected using the printer driver overrides that selected using the control panel.
Page 93: Placing Originals
Placing Originals Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and which parts of the original are unscannable. Recommended size of originals This section describes the recommended size of the original.
Page 94: Unscannable Image Area
Getting Started • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, mar- gins of a few millimeters on all four sides of the original might not be scanned.
Page 95: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Important ❒ Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.
Page 96: Placing Originals In The Auto Document Feeder
Getting Started Placing originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. Important ❒ Do not place different size originals in the ADF at once. ❒ Straighten curls in the originals before placing them in the ADF. ❒...
Page 97: Entering Characters
Entering Characters Entering Characters This section describes how to enter characters using the control panel when con- figuring the machine's settings. There are three modes for entering characters, depending on the type of setting you are configuring: • Value input mode for entering numerical values. •...
Page 98: Text Input Mode
Getting Started • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cursor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right.
Page 99 Entering Characters • To move the cursor left or right Press the {U} key to move the cursor left, and the {T} key to move the cur- sor right. If you enter a character when there is a character at the cursor position, the current character shifts to the right.
Page 100 Getting Started...
Page 101: Using The Printer Function
3. Using the Printer Function This chapter describes the printer function. Configuring Option Settings for the Printer If bidirectional communication is not available, use the printer driver to config- ure the printer's option settings. Conditions for Bidirectional Communication Bidirectional communication allows information about paper settings to be au- tomatically sent from the printer.
Page 102: If Bidirectional Communication Is Disabled
Using the Printer Function If Bidirectional Communication is Disabled Configure option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers permis- sion is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member to acquire this permission.
Page 103: Accessing The Printer Properties
Accessing the Printer Properties Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
Page 104: Accessing The Printer Properties From An Application
Using the Printer Function Accessing the Printer Properties from an Application Windows You can configure printer settings for a specific application. To configure printer settings for a specific application, open the [Printing Preferences] dialog box in that application. The following procedure explains how to configure settings for the WordPad application provided with Windows XP.
Page 105: Basic Operation In Printer Mode
Basic Operation in Printer Mode Basic Operation in Printer Mode The following procedure explains how to perform basic printing. Open the printer properties dialog box in your document's application. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. Click [OK].
Page 106: Continuing Printing Using Mismatched Paper
Using the Printer Function Continuing printing using mismatched paper While the error message is displayed, press the {B&W Start} key or {Color Start} key. BAA005S Printing resumes on whatever paper is loaded. Note ❒ If the paper is too small for the print job, the printed image will be cropped. Resetting the print job While an error message is displayed, press the {Clear/Stop} key.
Page 107: Canceling A Print Job
Basic Operation in Printer Mode Canceling a Print Job You can cancel print jobs using either the machine’s control panel or your com- puter, depending on the status of the job. ❖ Before printing has started Cancel the print job from the computer. ❖...
Page 108: Canceling A Print Job While Printing
Using the Printer Function Canceling a print job while printing Press the {Clear/Stop} key on the control panel. BAA128S...
Page 109: Using Various Print Functions
Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can use to make printouts appropriate for your purposes. For details about the functions below, see the printer driver Help. Print Quality Functions Print quality and color tone can be adjusted to suit the print data.
Page 110: Print Output Functions
Using the Printer Function ❖ Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the printer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM.
Page 111 Using Various Print Functions ❖ Reducing or enlarging the document You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments. You can also reduce or enlarge documents automatically to fit a specific paper size. This function is useful, for example, when printing Web pages.
Page 112 Using the Printer Function...
Page 113: Using The Copier Function
4. Using the Copier Function This chapter describes the copier function. The Screen in Copier Mode This section provides information about the screen when the machine is in copi- er mode. Important ❒ With the Type 1 model, the functions that require an ADF cannot be used. By default, the display shows the copier screen when the machine is turned on.
Page 114: Basic Operation In Copier Mode
Using the Copier Function Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. Important ❒ The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the {Copy} key.
Page 115: Canceling Photocopying
Basic Operation in Copier Mode Note ❒ The maximum number of copies is 99. ❒ If tray 2 is installed, you can select which tray to feed paper from in the [Pa- per Select] setting under [Copy Settings]. ❒ When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copy Settings].
Page 116: Making Enlarged Or Reduced Copies
Using the Copier Function Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. ❖ Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.
Page 117 Making Enlarged or Reduced Copies Making enlarged or reduced copies Use this procedure to enlarge or reduce the size of your copies. Press the {Reduce/Enlarge} key. BAA132S Press the {Reduce/Enlarge} key or {U}{T} keys to select the desired ratio, and then press the {OK} key. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys, and then press the {OK} key.
Page 118: Copying Multiple Pages Onto One Sheet
Using the Copier Function Copying Multiple Pages onto One Sheet This section describes how to copy multiple pages of an original onto a single sheet of copied paper for the current job. Important ❒ This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 119 Copying Multiple Pages onto One Sheet ❖ 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied pa- per. Depending on the orientation of the original, the printout format can be selected from the following: •...
Page 120 Using the Copier Function Copying multiple pages onto one sheet Use this procedure to copy multiple pages onto a single sheet. Press the {Reduce/Enlarge} key. BAA132S Press the {Reduce/Enlarge} key or {U}{T} keys to select [2in1] or [4in1], and then press the {OK} key. Press the {U}{T} keys to select the desired printout format, and then press the {OK} key.
Page 121: Specifying Scan Settings
Specifying Scan Settings Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout.
Page 122: Selecting The Document Type According To Original
Using the Copier Function Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: ❖ Text Select this when the original contains only text and no photographs or pictures. ❖...
Page 123 Specifying Scan Settings Note ❒ Press the { } key or {Clear/Stop} key to discard the current change and return to the initial screen. ❒ You can change the [Quality] setting under [Copy Settings] to always make copies with a specific document type. ❒...
Page 124: Making 2-Sided Copies
Using the Copier Function Making 2-sided Copies This section describes how to make 2-sided copies. There are two basic methods: ❖ Using the exposure glass and bypass tray You can scan originals using the exposure glass, and print on paper fed from the bypass tray.
Page 125 Making 2-sided Copies Note ❒ When making 2-sided copies, confirm which tray is used to feed paper from for making copies, by checking the [Paper Select] setting under [Copy Settings]. ❒ If the [Auto Clear] setting is enabled, temporary job settings may be cleared during the operation.
Page 126 Using the Copier Function...
Page 127: Using The Scanner Function
5. Using the Scanner Function This chapter describes the functions of the scanner. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. Important ❒...
Page 128: Registering Scan Destinations
Using the Scanner Function Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using a Web browser.
Page 129 Registering Scan Destinations Item Setting Description File Format for Color/Gray Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format for B/W Required File format of the scanned file when scanning in black and white.
Page 130 Using the Scanner Function Item Setting Description Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored.
Page 131: Modifying Scan Destinations
Registering Scan Destinations Modifying Scan Destinations This section describes how to modify the information of registered destinations. Start the Web browser, and access the machine by entering its IP address. Click [Scan Destination]. Select the entry to modify, and then click [Edit]. Modify settings as necessary.
Page 132: Scanning Using The Control Panel
Using the Scanner Function Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a com- puter on a network (Scan to Folder).
Page 133 Scanning Using the Control Panel Search for the desired destination by entering the destination name using the number keys, and then press the {OK} key. The screen changes to show the names that match the characters you enter. Press the {B&W Start} key or the {Color Start} key. BAA005S To scan in black and white, press the {B&W Start} key.
Page 134: Specifying The Scan Destination
Using the Scanner Function Reference To place the original, see p.85 “Placing Originals”. To configure advanced scan settings, see p.127 “Specifying the Scan Set- tings”. For details about specifying the scan destination, see p.126 “Specifying the scan destination”. For details about [Multi Page in A Document] or [Limitless Scan], see p.170 “Scanner Settings”.
Page 135: Specifying The Scan Settings
Scanning Using the Control Panel ❖ Using the {Pause/Redial} key Press the {Pause/Redial} key to select the last used destination. BAA126S Note ❒ The {Pause/Redial} key is not effective for the first scan job after the machine is turned on. ❒...
Page 136 Using the Scanner Function Press the {Reduce/Enlarge} key or {U}{T} keys to select the size of the orig- inal, and then press the {OK} key. If you selected anything other than [Custom], you do not need to perform the remaining steps of the procedure. Press the {U}{T} keys to select [mm] or [Inch], and then press the {OK} key.
Page 137: Adjusting Image Density
Scanning Using the Control Panel Adjusting image density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. Press the {Density} key. BAA133S Press the {Density} key or {U}{T} keys to select the desired density level, and then press the {OK} key.
Page 138: Specifying Resolution
Using the Scanner Function Specifying resolution This section describes how to specify the resolution for scanning the original for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. Press the {Image Quality} key.
Page 139: Scanning From A Computer
Scanning from a Computer Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the ma- chine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation.
Page 140: Scanning From A Computer (Windows)
Using the Scanner Function Scanning from a computer (Windows) The following procedure uses Windows XP and PageManager as an example. Place the original on the exposure glass or in the ADF. On the [Start] menu, point to [All Programs], point to [Presto! PageManager X.XX], and then click [Presto! PageManager X.XX].
Page 141: Scanning From A Computer (Mac Os X)
Scanning from a Computer Scanning from a computer (Mac OS X) The following procedure uses Mac OS X and PageManager as an example. Place the original on the exposure glass or in the ADF. On the [Go] menu, click [Applications]. Point to [Presto! PageManager X.XX], and then double-click [Presto! PageManager X].
Page 142 Using the Scanner Function...
Page 143: Using The Fax Function
6. Using the Fax Function This chapter describes the functions of the fax. The Screen in Fax Mode This section provides information about the screen in fax mode. Important ❒ The fax function is only available for the Type 2 and Type 3 models. By default, the display shows the copier screen when the machine is turned on.
Page 144: Setting The Date And Time
Using the Fax Function Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (MM/DD/YYYY, DD/MM YYYY, or YYYY MM/DD) •...
Page 145 Setting the Date and Time Press the {U}{T} keys to select [Time Setting], and then press the {OK} key. Select the desired time format using {U}{T} keys, and then press the {OK} key. If you selected [24 hours], proceed to step If you selected [12 hours], proceed to the next step.
Page 146: Registering Fax Destinations
Using the Fax Function Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or a Web browser. The Address Book allows you to specify fax destinations quickly and easily. Important ❒...
Page 147: Modifying Fax Destinations
Registering Fax Destinations Press the {U}{T} keys to select the desired Quick Dial entry number (01 to 20) or Speed Dial entry number (01 to 50), and then press the {OK} key. Press the {U}{T} keys to select [Fax # Entry], and then press the {OK} key. Enter the fax number (up to 40 characters), and then press the {OK} key.
Page 148: Deleting Fax Destinations
Using the Fax Function Press the {U}{T} keys to select [Fax Quick Dial/Speed Dial], and then press the {OK} key. If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. Press the {U}{T} keys to select [Quick Dial Entry] or [Speed Dial Entry], and then press the {OK} key.
Page 149 Registering Fax Destinations If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. Press the {U}{T} keys to select [Quick Dial Entry] or [Speed Dial Entry], and then press the {OK} key.
Page 150: Registering Fax Destinations Using A Web Browser
Using the Fax Function Registering Fax Destinations Using a Web Browser This section describes how to register destinations using a Web browser. Start the Web browser and access the machine by entering its IP address. Click [One Touch Button] or [Fax Speed Dial]. From the [Add New Type] list, select [Fax].
Page 151: Modifying Fax Destinations
Registering Fax Destinations Modifying fax destinations This section describes how to modify the information of registered destinations. Start the Web browser and access the machine by entering its IP address. Click [One Touch Button] or [FAX Speed Dial]. If you modify the Speed Dial entry, proceed to step Click [Fax Quick Dial].
Page 152: Sending A Fax
Using the Fax Function Sending a Fax This section describes the transmission modes and the basic operations for send- ing a fax. Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode.
Page 153: Basic Operation For Sending A Fax
Sending a Fax Press the {U}{T} keys to select [Off], [On], or [Next Fax Only], and then press the {OK} key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. The new setting is displayed with an "*" symbol, indicating that the setting has been changed.
Page 154 Using the Fax Function Press the {B&W Start} key. BAA127S When using the exposure glass in Memory Transmission mode, you will be prompted to place another original. In this case, proceed to the next step. If you have more originals to scan, press {1} within 60 seconds, place the next original on the exposure glass, and then press the {OK} key.
Page 155: Cancelling Fax Sending
Sending a Fax Reference For details about entering characters, see p.89 “Entering Characters”. To place the originals, see p.85 “Placing Originals”. To configure advanced scan settings, see p.154 “Specifying the Scan Set- tings”. For details about other methods of specifying destinations, see p.148 “Specifying the Fax Destination”.
Page 156: Specifying The Fax Destination
Using the Fax Function Specifying the Fax Destination This section describes how to specify the destination when sending a fax. Other than entering the destination fax number using the number keys, you can specify destinations using the following functions: • Using the One Touch buttons •...
Page 157: Specifying The Destination Using Speed Dial
Sending a Fax Specifying the destination using Speed Dial This section describes how to select a destination registered as a Speed Dial en- try. There are two ways to select a destination: • Entering a Speed Dial number • Searching by Speed Dial name Entering a Speed Dial number Press the {Address book} key twice.
Page 158 Using the Fax Function Searching by Speed Dial name Press the {Address book} key. You can press the {U}{T} keys to scroll through the Address Book. BAA135S Enter the first letters of the desired Speed Dial entry's name using the num- ber keys.
Page 159: Specifying The Destination Using The Broadcast Function
Sending a Fax Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations. Faxes are sent to destinations in the order they were specified. Specify the destination using Quick Dial, Speed Dial, or the number keys.
Page 160: Useful Sending Functions
Using the Fax Function Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call.
Page 161 Sending a Fax Reference For details about selecting the transmission mode, see p.144 “Selecting Transmission Mode”. Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful when you want to ensure that the fax will be received.
Page 162: Specifying The Scan Settings
Using the Fax Function Specifying the Scan Settings This section describes how to specify image density and resolution for the cur- rent scan job. Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout.
Page 163: Specifying The Resolution
Sending a Fax Specifying the resolution This section describes how to specify the resolution for scanning the original for the current job. There are three resolution settings: ❖ Standard Select this when the original is a printed or typewritten document with nor- mal-sized characters.
Page 164: Receiving A Fax
Using the Fax Function Receiving a Fax This section describes the reception modes and the basic operations for receiving a fax. Important ❒ When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. ❒...
Page 165 Receiving a Fax ❖ When using the machine with an external device Select one of the following modes when an external telephone or telephone answering device is connected: • Manual mode (manual reception) In this mode, you must answer calls with an external telephone. If a call is a fax call, you have to start the fax reception manually.
Page 166: Receiving A Fax In Manual Mode
Using the Fax Function Receiving a Fax in Manual Mode This section describes the basic operation for receiving a fax when the reception mode is set to Manual mode. Pick up the handset of the external telephone to answer the call. A normal telephone call starts.
Page 167: Receiving A Fax In Fax/Tel Mode
Receiving a Fax Receiving a Fax in FAX/TEL Mode When the reception mode is set to FAX/TEL mode, the machine receives a fax automatically if the incoming call is a fax call and rings when it receives voice calls. When there is an incoming call, the machine tries for five seconds to detect a fax calling tone.
Page 168: Receiving A Fax In Fax/Tad Mode
Using the Fax Function Receiving a Fax in FAX/TAD Mode When the reception mode is set to FAX/TAD mode, the external telephone an- swering device answers and records messages when the machine receives tele- phone calls. If the incoming call is a fax call, the machine receives the fax automatically.
Page 169: Configuring The Machine Using The Control Panel
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user. Changes to settings are stored even if the machine is turned off.
Page 170 Configuring the Machine Using the Control Panel Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys.
Page 171: Menu Chart
Menu Chart Menu Chart This section provides lists the parameters included in each menu. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Copy Settings Paper Select Sort Quality Density Reduce/Enlarge Color Adjustment ❖...
Page 172 Configuring the Machine Using the Control Panel ❖ Machine Settings Speaker Volume Paper Settings Job Timeout Auto Continue Toner Saver Mode Supplies Info Scanner Carriage High Humidity Mode ❖ Network Settings Ethernet IP Configuration ❖ Reports Print Configuration Page Activity Report Memory List Quick Dial List Speed Dial List...
Page 173 Menu Chart ❖ PDL Settings Paper Input List Print System PCL Menu PS Menu...
Page 174: Copy Settings
Configuring the Machine Using the Control Panel Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. Press any menu key. BAA004S Press the {U}{T} keys to select [Copy Settings], and then press the {OK} key. Menu Copy Settings Press the {U}{T} keys to select [Sort], and then press the {OK} key.
Page 175: Copy Setting Parameters
Copy Settings Copy Setting Parameters This section describes the copy setting parameters. Important ❒ Some items might not appear, depending on the model type you are using. ❖ Paper Select Specifies the tray for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
Page 176 Configuring the Machine Using the Control Panel ❖ Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) ❖ Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced. • 50% • 65% • 78% •...
Page 177 Copy Settings • 2in1 Select this to photocopy two pages of an original onto a single sheet of A4, Let- ter, or Legal size paper. When selecting this option, also select the orientation. • Portrait • Landscape • 4in1 Select this to photocopy four pages of an original onto a single sheet of A4, Letter, or Legal size paper.
Page 178: Scanner Settings
Configuring the Machine Using the Control Panel Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the setting for creating a single file containing mul- tiple pages is provided as an example. Press any menu key.
Page 179: Scanner Setting Parameters
Scanner Settings Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } key to exit to the previous level of the menu tree. Scanner Setting Parameters This section describes the scanner setting parameters.
Page 180 Configuring the Machine Using the Control Panel ❖ Resolution Specifies the resolution for scanning the original. Default: [300x300 dpi] • 100x100 dpi • 150x150 dpi • 200x200 dpi • 300x300 dpi • 400x400 dpi • 600x600 dpi ❖ Density Specifies the image density for scanning originals. Default: •...
Page 181: Fax Settings
Fax Settings Fax Settings This section describes how to configure the fax settings. Important ❒ Fax settings are only available for the Type 2 and Type 3 models. Changing Fax Settings The procedure for setting the resolution for scanning the original is provided as an example.
Page 182: Fax Setting Parameters
Configuring the Machine Using the Control Panel Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys.
Page 183 Fax Settings • Pause Key Time Specifies the length of pause time when a pause is inserted between the digits of a fax number. Default: 3 seconds • 1 to 15 seconds, in 1 second increments • Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Trans- mission mode.
Page 184 Configuring the Machine Using the Control Panel • Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper. Note that the machine only reduces the size down to 74%. If further reduc- tion is required to fit the fax on a single sheet, it will be printed on separate sheets without being reduced.
Page 185 Fax Settings • All Clear To delete the fax jobs, select [Clear]. Selecting [Not Clear] exits to the previ- ous level of the menu tree without deleting the fax job. ❖ Comm Settings • ECM TX Sets the machine to automatically resend parts of the data that are lost dur- ing transmission.
Page 186 Configuring the Machine Using the Control Panel ❖ Report Settings • TX Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the origi- nal will not be reproduced on the report, even if [Error Only Img] or [Always Prt Img] is selected.
Page 187: Fax Quick Dial/Speed Dial
Fax Quick Dial/Speed Dial Fax Quick Dial/Speed Dial This section describes the fax Quick Dial/Speed Dial settings. Important ❒ The fax Quick Dial/Speed Dial setting is only available for the Type 2 and Type 3 models. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu.
Page 188: Machine Settings
Configuring the Machine Using the Control Panel Machine Settings This section describes the machine's operational settings. Changing Machine Settings The procedure for changing the volume of the keypad tone is provided as an ex- ample. Press any menu key. BAA004S Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key.
Page 189: Machine Setting Parameters
Machine Settings Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒ You can press the { } key to exit to the previous level of the menu tree. Machine Setting Parameters This section describes the machine setting parameters.
Page 190 Configuring the Machine Using the Control Panel • Job Error Tone Vol Specifies the volume of the beep that sounds when a job error occurs. • 0(Off) • 1 • 2 • 3 • Alarm Volume Specifies the volume of the alarm that sounds when a transmission error or other alert occurs.
Page 191 Machine Settings ❖ Job Timeout • USB Specifies how many seconds the machine waits before ending a print job that it is receiving via USB. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: 60 seconds •...
Page 192 Configuring the Machine Using the Control Panel • Waste Toner Pack • Waste Box Life Counter Displays the remaining life of the waste toner bottle. (New), (Needs replacing) • Fuser Unit • Fuser Unit Life Displays the remaining life of the fusing unit. (New), (Needs replacing) ❖...
Page 193: Network Settings
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. Press any menu key. BAA004S Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. Menu Network Settings If you are requested to enter a password, enter the password using the num-...
Page 194: Network Setting Parameters
Configuring the Machine Using the Control Panel Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ A password for accessing the [Network Settings] menu can be specified in [Admin Menu Lock].
Page 195 Network Settings ❖ IP Configuration • DHCP Activated Sets the machine to receive its IP address, subnet mask, and default gate- way address automatically from a DHCP server. When DHCP is used, you cannot specify the IP address, subnet mask, or default gateway address manually.
Page 196: Reports Print
Configuring the Machine Using the Control Panel Reports Print This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. Press any menu key. BAA004S Press the {U}{T} keys to [Reports Print], and then press the {OK} key. Menu Reports Print Press the {U}{T} keys to select [Configuration Page], and then press the {OK} key.
Page 197 Reports Print ❖ Tray Info “Tray 2” appears only when it is installed. • Bypass Tray Shows paper size and type settings. • Tray 1 Shows paper size and type settings. • Tray 2 Shows paper size and type settings. ❖...
Page 198: Types Of Report
Configuring the Machine Using the Control Panel Types of Report Important ❒ Some items might not appear, depending on the model type you are using. ❖ Configuration Page Prints general information and the current configurations of the machine. ❖ Activity Report Prints a fax transmission and reception report for the last 100 jobs.
Page 199: Administrator Settings
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. Press any menu key. BAA004S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 200: Administrator Setting Parameters
Configuring the Machine Using the Control Panel Note ❒ A password for accessing the [Admin Settings] menu can be specified in [Admin Menu Lock]. ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} keys. ❒...
Page 201 Administrator Settings ❖ TEL Line Type Specifies the line type of the telephone line. To configure this setting, contact your telephone company and select the set- ting based on your telephone line. Selecting a wrong setting may cause fail- ures in fax transmissions. Default: [Tone] •...
Page 202 Configuring the Machine Using the Control Panel ❖ Power Saver Sets the machine to enter Sleep mode to reduce power consumption when it has been idle for a specified period of time. Note that regardless of this setting, the machine always enters Low-power mode if it has been idle for a preset period of time.
Page 203 Administrator Settings ❖ Setting Default • Clear Menu Settings • Not Execute Exits to the previous level of the menu tree without clearing the settings. • Execute Resets the machine's settings to their defaults except the following: lan- guage for the screen, country setting, network settings, and fax Quick Dial/Speed Dial destinations.
Page 204: Pdl Settings
Configuring the Machine Using the Control Panel PDL Settings This section describes the PDL settings. Important ❒ PDL settings are only available for the Type 3 model. Changing PDL Settings The procedure for changing the setting for duplex printing is described as an example. Press any menu key.
Page 205: Pdl Setting Parameters
PDL Settings Confirm the current setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ Setting items preceded by numbers can be selected by pressing the corre- sponding number key, instead of using the {U}{T} key. ❒...
Page 206 Configuring the Machine Using the Control Panel • Sub Paper Size Sets the machine to print onto paper of another size if the specified paper is not loaded in any tray. Alternative sizes are preset to A4 and Letter. Default: [Off] •...
Page 207 PDL Settings • I/O Time Out Specifies how long the machine waits for the currently connected interface to respond. When the specified time elapses, the machine can receive data from another interface. If you make the [I/O Timeout] period too short, a timeout might occur while data transfer is in progress.
Page 208 Configuring the Machine Using the Control Panel • Ext. A4 Wide Sets the machine to extend the width of the printable area of A4 size paper, reducing side margin width. Default: [Off] • On • Off • Append CR To LF Sets the machine to append a CR code to each LF code to print text data clearly.
Page 209: Configuring The Machine Using A Web Browser
8. Configuring the Machine Using a Web Browser You can check the machine's status or change its settings by accessing the ma- chine directly using a Web browser. Using a Web Browser Important ❒ Some items might not appear, depending on the model type you are using. ❖...
Page 210: Displaying The Main Page
Configuring the Machine Using a Web Browser Displaying the Main Page When you access the machine using a Web browser, the main page appears in your browser's window. Launch the Web browser. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine.
Page 211: Checking The System Information And Tray/Toner Status
Checking the System Information and Tray/Toner Status Checking the System Information and Tray/Toner Status Click [Main Page] to display system information, paper tray status and toner levels. ❖ System Information Item Description Name Shows the name of the machine. Location Shows the location of the machine as registered on the [SN- MP] page.
Page 212 Configuring the Machine Using a Web Browser Note ❒ The information about tray 2 appears only when it is installed. ❒ If non-genuine print cartridges are installed, toner life cannot be reliably in- dicated. Reference For details about system information, see p.214 “SNMP Settings”.
Page 213: Checking Machine Status
Checking Machine Status Checking Machine Status Click [Counter] or [Machine Information] to display status information for the ma- chine. Counter ❖ Page Counter for Each Function Item Description Total Shows the total number of pages printed, scanned and copied. Color Shows the number of color pages printed, scanned and copied.
Page 214 Configuring the Machine Using a Web Browser ❖ Scanner Counter Item Description Page Total Shows the total number of pages scanned. Color Shows the number of pages scanned in color. Black Shows the number of pages scanned in black and white. ADF Used Shows the number of pages scanned using the ADF.
Page 215: Machine Information
Checking Machine Status Machine Information Item Description Model Name Shows the model name of the machine. Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. PCL Version Shows the version of the PCL interpreter (a part of the PDL firmware).
Page 216: Registering Destinations
Configuring the Machine Using a Web Browser Registering Destinations Scan and fax destinations can be registered using a Web browser. A maximum of 100 destinations can be registered. See the scan and fax sections for more in- formation on registering destinations. Reference For details about registering scan destinations, see p.120 “Registering Scan Destinations”.
Page 217: Printing Reports
Printing Reports Printing Reports Click [Report Print] to display the Report Print page. Then, select an item and click [Print] to print out information for that item. Item Description Configuration Page Prints general information about the machine and its current configuration. Activity Report Prints a fax transmission and reception report for the last 100 jobs.
Page 218: Configuring Network Setup
Configuring the Machine Using a Web Browser Configuring Network Setup Click either of [Network Status], [Network Application], [DNS], [Alerts Message], [SNMP] or [SMTP] to check the network status and change network settings. Network Status ❖ General Status Item Description Link Status Shows the type and speed of the network con- nection.
Page 219: Network Application
Configuring Network Setup ❖ NetBIOS over TCP Item Description Status Shows whether the NetBIOS protocol is active. Computer Name Enter the display name for the machine on the Net- BIOS network. Can contain up to 15 characters. Workgroup Name Enter the workgroup to which the machine will belong.
Page 220: Dns Setting
Configuring the Machine Using a Web Browser ❖ mDNS Setting Item Description mDNS Select to enable Multicast DNS. If disabled, the item below cannot be configured. Printer Name Enter the name of the machine. Can contain up to 32 characters. DNS Setting Item Description...
Page 221: Alert Messages
Configuring Network Setup Alert Messages ❖ Alert 1 or 2 Item Description Display Name Enter a sender name for alert e-mail. Can con- tain up to 32 characters. Email Address Enter the address of the recipient of the alert e- mail.
Page 222: Snmp Settings
Configuring the Machine Using a Web Browser SNMP Settings ❖ SNMP Setting Item Description SNMP Select whether to enable the machine to use SNMP services. ❖ Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host (NMS). SNMP Management Host 1 Enter the IP address or host name of a manage- ment host.
Page 223: Smtp Settings
Configuring Network Setup Item Description System Contact Enter the contact information of the machine. The contact information entered here is dis- played on the main page. Can contain up to 64 characters. SMTP Settings Item Description Primary SMTP Server Enter the IP address or host name of the SMTP server.
Page 224: Configuring Administrator Setup
Configuring the Machine Using a Web Browser Configuring Administrator Setup Click either of [Password], [Setting Default], [Setting Backup] or [Setting Default] to configure administrator settings. Password Item Description New Password Enter the new administrator password. Can contain up to 16 characters. Confirm New Password Enter the same password again, to confirm.
Page 225: Setting Backup
Configuring Administrator Setup Item Description Clear Scan Destination Select to clear the scan destinations. Clear FAX Quick Dial / Speed Dial Select to clear the fax destinations. Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Backup You can create backup files containing the machine's configuration settings.
Page 226: Setting Restore
Configuring the Machine Using a Web Browser Note ❒ Settings related to fax functions appear only for the Type 2 and Type 3 models. Setting Restore Settings can be restored from a previously created backup file. Important ❒ When the machine is returned from repair, it is important that you restore the machine's settings from the backup files.
Page 227: Troubleshooting
9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.220 “Common Problems” • p.221 “Paper Feed Problems” • p.232 “Print Quality Problems” • p.233 “Printer Problems” •...
Page 228: Common Problems
Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not The power cord is not • Make sure that the power plug is firmly turn on.
Page 229: Paper Feed Problems
Paper Feed Problems Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequent- ly, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See p.58 “Supported Pa- per for Each Tray”.
Page 230: Removing Printing Jams
Troubleshooting Problem Solution The printed paper is curled. • Load the paper upside down in the paper tray. • If the paper curl is severe, take prints from the output tray more frequently. • Paper is damp. Use paper that has been stored properly. See p.58 “Paper and Other Media”.
Page 231: If Paper Jams Inside The Fusing Unit
Paper Feed Problems BAA103S Fusing Unit Transfer Unit If paper is jammed in the fusing unit, see If paper is jammed in the transfer unit, p.223 “If paper jams inside the fusing see p.227 “If paper jams inside the trans- unit”.
Page 232 Troubleshooting Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S Lower the blue fusing unit lever, and pull out the jammed paper carefully. BAA071S BAA072S If you cannot find the jammed paper, check for it by pulling down the guide. BAA073S...
Page 233: If Paper Jams Inside A Tray
Paper Feed Problems Carefully lift the blue fusing unit levers. BAA074S Using both hands, carefully push up the front cover until it closes. BAA069S Note ❒ When closing the front cover, push the upper area of the cover firmly. Af- ter closing the cover, check that the error is cleared.
Page 234 Troubleshooting Pull out the jammed paper carefully. *))%#5 If paper has become jammed inside the transfer unit, pull the paper forward. *))%$5 Using both hands, carefully push up the front cover until it closes. BAA069S Note ❒ Do not pull out the paper tray (Tray 1). ❒...
Page 235: If Paper Jams Inside The Transfer Unit
Paper Feed Problems If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S Carefully remove any paper that is jammed under the transfer unit.
Page 236: Removing Scanning Jams
Troubleshooting Removing Scanning Jams When the following message appears on the screen, follow the procedure below to remove the original jammed in the ADF: “ ” ADF Jam Open ADF Cover and Clear Jam Open the ADF cover. BAA109S Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip.
Page 237 Paper Feed Problems Lift the paper feed roller slightly and pull it out toward you. BAA151S Gently pull the jammed original to remove it. BAA153S If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area.
Page 238 Troubleshooting Gently pull the jammed original to remove it. BAA167S Put the paper feed roller back in with the roller part facing downwards. BAA154S Lower the green lever to lock the paper feed roller. BAA155S...
Page 239 Paper Feed Problems Close the ADF cover. BAA111S Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
Page 240: Print Quality Problems
Troubleshooting Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine.
Page 241: Printer Problems
Printer Problems Printer Problems This section describes printing problems and possible solutions. Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanu- meric characters.
Page 242: Changing The Printer Driver Settings
Troubleshooting Problem Solution The toner is powdery and comes Check if the fusing unit lever is lowered or the grey knobs away from the paper, or the are positioned as in the image below. printed image has a matt appear- ance.
Page 243: Print Positions Do Not Match Display Positions
Printer Problems Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings have not Check that the page layout settings are properly configured been configured.
Page 244: Copier Problems
Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Solution Photocopied pages are not in On the control panel, change the [Sort] setting of [Copy Set- correct order. tings] to collate pages as you require. For details about [Sort], see p.166 “Copy Settings”.
Page 245: Scanner Problems
Scanner Problems Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The machine does not start scan- The ADF or ADF cover is open. If the ADF or ADF cover is ning. open, you cannot scan using the ADF. Close the ADF or ADF cover.
Page 246: Fax Problems
Troubleshooting Fax Problems This section describes fax problems and possible solutions. Problem Solution Cannot send or receive faxes. The modular cable may be disconnected. Make sure that the modular cable is correctly connected. See p.43 “Connecting to a Telephone Line”. If the problem persists, disconnect the telephone line from the machine, and connect a standard telephone in its place.
Page 247: Error And Status Messages On The Screen
Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. “X”...
Page 248 Troubleshooting Message Causes Solutions Cannot Copy 2in1/4in1-Copy 2-in-1 or 4-in-1 copy could not • Specify the tray containing Only Support A4/LT/LG be performed because the tray the A4, Letter, or Legal size does not contain the valid size paper in the [Paper Select] paper, which are A4, Letter, or setting.
Page 249 Error and Status Messages on the Screen Message Causes Solutions EEPROM error An error was detected in the Contact your sales or service machine's memory. representative. Email Size Limit Exceeded The scan file exceeds the size • On the control panel, select Press Clear Key limit for files that can be sent [Scan Settings], then select...
Page 250 Troubleshooting Message Causes Solutions Lower Misfeed Jam Paper has been jammed in the Remove the jammed paper. machine. See p.222 “Removing Printing Jams”. Press {1} to send only the pag- Memory Full 1.TX 2.Cancel Memory has reached capacity while scanning originals es that have been scanned in memory, or press {2} to can- when trying to send a fax in...
Page 251 Error and Status Messages on the Screen Message Causes Solutions No Profile Exist No Quick Dial entry is associ- • Press a different One ated with the One Touch but- Touch button. ton you pressed. • Assign a registered desti- nation to the One Touch button.
Page 252 Troubleshooting Message Causes Solutions Refill X Toner Cartridge A non-supported print car- Remove and replace it with a tridge is installed. print cartridge specified by an authorized dealer. ROM checksum error An error was detected in the Contact your sales or service machine's memory.
Page 253 Error and Status Messages on the Screen Message Causes Solutions Size Exceeded Insert Docu- Scanning could not be per- • Use the ADF, even when ment into the ADF. Press formed because the originals scanning A4/Letter or Clear Key were not placed in the ADF, smaller size originals.
Page 254: Replacing Print Cartridges
Troubleshooting Replacing Print Cartridges R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame.
Page 255 Replacing Print Cartridges ❖ Messages on the screen • Replace the indicated print cartridge when any of the following messages appear on the screen: “ ” Life End K Toner Cartridge “ ” Life End M Toner Cartridge “ ” Life End C Toner Cartridge “...
Page 256 Troubleshooting Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BAA053S Tilt the print cartridge forward and pull it out. From the rear, the print cartridges are installed in the order of cyan (C), ma- genta (M), yellow (Y), and black (K).
Page 257 Replacing Print Cartridges Hold the print cartridge and shake it from side to side five or six times. BAA144S Even distribution of toner within the bottle improves print quality. Remove the cover from the print cartridge. ASH008S Check that the toner color and location correspond, and carefully insert the print cartridge vertically.
Page 258 Troubleshooting Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is dis- played on the screen. BAA055S Put the cover that you removed in step on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box.
Page 259: Replacing The Waste Toner Bottle
Replacing the Waste Toner Bottle Replacing the Waste Toner Bottle R WARNING: • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Wait at least 30 minutes after disconnecting the power plug before re- moving the transfer unit.
Page 260 Troubleshooting Pull the opening lever on the front cover, and then carefully lower the front cover. BAA056S Slide both green levers on the front cover. BAA057S Holding the green tabs on both ends of the transfer unit, tilt it backwards then lift it up.
Page 261 Replacing the Waste Toner Bottle Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. BAA059S Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. BAA060S BAA061S...
Page 262 Troubleshooting To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while pulling it out. BAA062S Close the bottle cap. ASH043S BAA063S...
Page 263 Replacing the Waste Toner Bottle Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body. Leave the bottle cap open. BAA064S To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while inserting it.
Page 264 Troubleshooting Place the transfer unit down on the front cover. BAA067S Slide the transfer unit along the guide rails into the machine. When it stops, push on the green PUSH mark until it clicks into place. BAA068S Using both hands, carefully push up the front cover until it closes. BAA069S Note ❒...
Page 265: 10. Maintenance
10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning R WARNING: • Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam gener- ator and direct exposure to laser beams can cause permanent eye damage.
Page 266 Maintenance Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BAA053S Lift out the rearmost print cartridge. BAA078S Slide the color registration sensor lever once to the left. BAA079S Slide the lever only once.
Page 267: Cleaning The Friction Pad And Paper Feed Roller
Cleaning Carefully insert the print cartridge removed in step vertically. BAA080S Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating..." is dis- played on the screen. BAA055S Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur.
Page 268 Maintenance Lift tray 1 and pull it slightly toward you. Then, using both hands, pull the tray fully out. BAA030S Place the tray on a flat surface. If there is paper in the tray, remove it. Wipe the friction pad with a damp cloth. ASH064S Wipe the rubber part of the roller with a soft damp cloth.
Page 269 Cleaning Push the metal plate down until it clicks into place to lock it. BAA031S Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. BAA097S Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed.
Page 270: Cleaning The Registration Roller
Maintenance Cleaning the Registration Roller The registration roller can become dirty with paper dust if you print to non-stan- dard paper. Clean the registration roller if white dots appear on prints. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 271 Cleaning Be sure to set the registration roller in the position shown by the arrow in the illustration below. BAA082S Clean the registration roller if prints are smeared after a paper jam is cleared. Clean the registration roller by applying a soft damp cloth while turning it. Using both hands, carefully push up the front cover until it closes.
Page 272: Cleaning The Exposure Glass
Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. Lift the exposure glass cover or ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 273: Moving The Machine
Moving the Machine Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. R CAUTION: • The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The ma- chine will break or cause injury if dropped.
Page 274 Maintenance Lift the machine with another person by using the inset grips on both sides of the machine, and then move it horizontally to the place where you want to use it. BAA023S If you have removed tray 2, reinstall it. Note ❒...
Page 275: Moving Over A Long Distance
Moving the Machine Moving over a Long Distance If you intend to move the machine over a long distance, you must pack it well. Empty all the paper trays, but do not remove any print cartridges. Take care not to tip or tilt the machine during transit. Important ❒...
Page 276: Disposal
Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine.
Page 277: If The Machine Is Not Going To Be Used For A Long Time
If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here.
Page 278 Maintenance Lower the blue fusing unit lever. BAA071S Using a coin, turn both gray knobs on the fusing unit 90 degrees counter- clockwise (until the slots are horizontally aligned with the marking shown in the illustration below). BAA170S Carefully lift the blue fusing unit levers. BAA074S...
Page 279: Using The Machine Again After It Has Been Inactive For A Long Period
If the Machine is Not Going to Be Used for a Long Time Close the front cover with both hands carefully. BAA069S Note ❒ This step is not necessary if the machine's power switch is on but the ma- chine has been inactive for a long time. Using the Machine Again after it has been Inactive for a Long Period Use the following procedure to start using the machine again after it has been...
Page 280 Maintenance Lower the blue fusing unit lever. BAA071S Using a coin, turn both gray knobs on the fusing unit 90 degrees clockwise (until the slots are vertically aligned with the marking shown in the illus- tration below). BAA170S Carefully lift the blue fusing unit levers. BAA074S...
Page 281 If the Machine is Not Going to Be Used for a Long Time Close the front cover with both hands carefully. BAA069S Turn the power switch to ”aOn”.
Page 282: Where To Inquire
Maintenance Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual.
Page 283: Consumables
Consumables Consumables R CAUTION: • Our products are engineered to meet high standards of quality and func- tionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridges Print cartridge Average printable number of pages per car- tridge Black 2,000 pages...
Page 284: Waste Toner Bottle
Maintenance Waste Toner Bottle Name Average printable number of pages Waste Toner Bottle SP C220 25,000 pages A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. Note ❒ The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity.
Page 285: 11. Appendix
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications ❖ Configuration Desktop ❖ Print process Laser electrostatic transfer ❖ Maximum paper size for scanning • Exposure glass " × 11 ") A4, Letter (8 •...
Page 286 Appendix ❖ Paper input capacity • Tray 1 250 sheets (80 g/m , 20 lb.) • Tray 2 (option) 500 sheets (80 g/m , 20 lb.) • Bypass tray One sheet (80 g/m , 20 lb.) ❖ ADF capacity 35 sheets (80 g/m , 20 lb.) ❖...
Page 287: Printer Function Specifications
Specifications of the Machine ❖ Machine dimensions (Width × Depth × Height) • Type 1 model 420 × 493 × 440 mm (16.6 × 19.5 × 17.4 inches) • Type 2 and Type 3 models 420 × 493 × 476 mm (16.6 ×...
Page 288: Copier Function Specifications
Appendix Copier Function Specifications ❖ Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi ❖ Gradation Scanning: 256 levels (1 dot) Printing: Two-value (1 dot) ❖...
Page 289: Fax Function Specifications
Specifications of the Machine ❖ Scanning line density (horizontal × vertical) • Scanning from the control panel 600 × 600 dpi • Scanning from a computer 1200 × 2400 dpi ❖ Gradation Input: 16 bit color processing Output: 8 bit color processing ❖...
Page 290: Quick Dial
Appendix ❖ Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) ❖ Transmission time 3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) ❖...
Page 291: Specifications Of Options
Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 ❖ Paper capacity 500 sheets ❖ Paper size ” × 11”) A4, Letter (8 ❖ Dimensions (Width × Depth × Height) 400 ×...
Page 292: Electromagnetic Interference
Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television or radio as far as possible from the machine. •...
Page 293: Information About Installed Software
Information about Installed Software Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 294: Index
INDEX Date/Time setup 2 in 1 DDR-SDRAM module 2-sided Copies Default mode 4 in 1 Density Density key Destinations Activity report DHCP Address book Display language Address book key DNS setting ADF (Auto Document Feeder) Document size Admin menu lock Document type Auto clear Auto continue...
Page 295 Image density for copier mode OK key Image density for fax mode One Touch buttons Image density for scanner mode On Hook Dial Image quality On Hook Dial key Image Quality key Operation modes Immediate transmission Options Input tray for the ADF Output tray IP address Output tray for the ADF...
Page 296 Rear cover Telephone line Reception mode Telephone network Recycled paper TEL line type Redial Text input Reduced copy Thick paper Reduce/Enlarge key Thin paper Registration roller Toner Reports Toner saver mode Report settings Top cover Resolution Trademarks Return key Transfer unit RX settings Transmission mode Tray 1...
Page 298 GB GB EN USA G184-8501...

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Ricoh Aficio SPC222SF User Manual

1 Guide to the Machine

Introduction

Manuals for this Machine

Description of Model Types

How to Read this Manual

Using Manuals

Feature Highlights

Guide to Components

2 Getting Started

Installing the Machine

Connecting the Machine

Configuring the Machine

Sharing the Printer on a Network

Installing Options

Paper and Other Media

50 L

Loading Paper

Placing Originals

Entering Characters

3 Using the Printer Function

Configuring Option Settings for the Printer

Accessing the Printer Properties

Basic Operation in Printer Mode

Using Various Print Functions

4 Using the Copier Function

The Screen in Copier Mode

Basic Operation in Copier Mode

Making Enlarged or Reduced Copies

Copying Multiple Pages Onto One Sheet

Specifying Scan Settings

Making 2-Sided Copies

5 Using the Scanner Function

The Screen in Scanner Mode

Registering Scan Destinations

Scanning Using the Control Panel

Scanning from a Computer

6 Using the Fax Function

The Screen in Fax Mode

Setting the Date and Time

Registering Fax Destinations

Sending a Fax

Receiving a Fax

7 Configuring the Machine Using the Control Panel

Basic Operation Using the Menu Screen

Menu Chart

Copy Settings

Scanner Settings

Fax Settings

Fax Quick Dial/Speed Dial

Machine Settings

Network Settings

Reports Print

Administrator Settings

PDL Settings

8 Configuring the Machine Using a Web Browser

Displaying the Main Page

Checking the System Information and Tray/Toner Status

Checking Machine Status

Registering Destinations

Printing Reports

Configuring Network Setup

Configuring Administrator Setup

9 Troubleshooting

Overview

Common Problems

Paper Feed Problems

Print Quality Problems

Printer Problems

Copier Problems

Scanner Problems

Fax Problems

Error and Status Messages on the Screen

Replacing Print Cartridges

Replacing the Waste Toner Bottle

10 Maintenance

Cleaning

Moving the Machine

Disposal

If the Machine Is Not Going to be Used for a Long Time