Page 1 OPERATOR’S MANUAL RICOH FAX4700L Please read all of these instructions and keep this manual by your machine.
Page 2 Optional Equipment Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 80M HD) Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added. ISDN G4 KIT (ISDN INTERFACE TYPE 140) This allows you to send and receive using the ISDN (Integrated Services Digital Network) PC Printer Interface Kit (PRINTER INTERFACE TYPE 100)
Page 3 WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
Page 4 Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention please! The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or...
Page 5 IMPORTANT SAFETY INSTRUCTIONS 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners.
Page 6: Table Of Contents
Table of Contents INTRODUCTION WHAT DOES A FAX MACHINE DO? TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION HOW TO USE THIS MANUAL MANUAL OVERVIEW CONVENTIONS Keynames Displays STORING TELEPHONE NUMBERS STORING NAMES AND LABELS Punctuation Marks and Symbols Shift Key Cursor and Clear Key for Editing IF YOU MAKE A MISTAKE ON/OFF SWITCHES AND USER PARAMETERS On/Off Switches...
Page 7 Immediate Transmission Using the Stamp Redialing RECEIVING FAX MESSAGES Selecting the Reception Mode Substitute Reception TELEPHONE CALLS Making a Telephone Call Answering the Telephone Phoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments ADVANCED FEATURES NETWORKING Overview What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Transfer Request...
Page 8 Specified Cassette Selection (Optional Paper Feed Unit Required) Wild Cards Reverse Order Printing (Optional Memory Card or Hard Disk Required) 124 Multi-sort Document Reception (Memory Card or Hard Disk Required) 125 Center Mark Checkered Mark Reception Time Length Reduction Two in One Closed Network (Reception) OTHER Polling...
Page 9 CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) USER MAINTENANCE PROCEDURES User Maintenance Table of Cleaning User Maintenance Procedure of Cleaning Cleaning the Corona Wire User Maintenance Procedure for Replacing The Front Paper Feed Unit The Side Paper Feed Unit SOLVING PROBLEMS DOCUMENT JAMS Clearing a Document Jam Adjusting the Document Feeder...
Page 10 APPENDIX B DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) Reception to Disk File Switching Reception to Disk File On/Off Programming a List of Senders to Treat Differently Choosing How to Treat the Programmed Senders Erasing Disk Files Erasing a File PRINTING DISK FILES Printing a List Print a Document...
Page 11 Installing Optional Memory Card, Function Upgrade Card, and Fax on Demand Using Manual Feed BEFORE YOU SEND YOUR FIRST FAX Some Items Must be Programmed First QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Programming Quick Dial Programming Speed Dials Programming Groups Programming/Changing Upgraded Speed Dials...
Page 12: Introduction
INTRODUCTION Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features. (Some of these features are optional) WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
Page 13: How To Use This Manual
HOW TO USE THIS MANUAL MANUAL OVERVIEW Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.
Page 14: Conventions
HOW TO USE THIS MANUAL CONVENTIONS CONVENTIONS The following conventions were used when writing this manual. Keynames These have been printed in a bold typeface. For example: When you see a command in bold such as "Start " means "Press the Start key on the operation panel".
Page 15: Storing Telephone Numbers
STORING TELEPHONE NUMBERS HOW TO USE THIS MANUAL Most procedures start from standby mode, MEMORY TRANS. APR.4.12:12PM that is, when the display is as shown on the SET DOC. OR ENTER FAX NO. right. The value after "MEMORY" shows how MEMORY 100% much memory space is remaining.
Page 16: Punctuation Marks And Symbols
HOW TO USE THIS MANUAL IF YOU MAKE A MISTAKE Punctuation Marks and Symbols If you press 31 or 63 while entering a label, SELECT _ P1/5 a menu of symbols will appear, as shown on 2" 6& the right. 7’...
Page 17: On/Off Switches And User Parameters
ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways.
Page 18: User Parameter Settings
HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS On/off switches available in this menu are Feature Feature PSTN Line Type Memory Lock Authorized Reception Forwarding Power Saver Multi-sort Reception Daylight Saving Time/Summer Time Disk Filing Cassette Selection File Retention Time : Optional Memory Card or Hard Disk required.
Page 19 ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL 3. Either: Scroll through the switches with until the required switch appears. Then go to step 2. Finish: Yes and Function. The user parameter switches are outlined below. *: Default Switch 00 - Home position settings Digit Purpose...
Page 20 HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS Switch 03 - Automatic printing of reports Digit Purpose Communication result report (memory transmission) 0: Off 1: On* Do not change this setting. File reserve report (Memory storage report) 0: Off* 1: On File reserve report (polling reception) 0: Off*...
Page 21 ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL Switch 07 - Various Digit Purpose 0, 1 Do not change these settings. Dialing while a message is stored in. 0: Off 1: On* (Parallel memory TX) Auto Reduce 0: Off 1: On* 4 to 5 Do not change these settings.
Page 22 HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS Switch 09 - Various Digit Purpose Memory lock Digit 1 Digit 0 Setting (Memory card or hard disk Off* required) Messages from senders whose RTI/CSI/G4 TIDs are programmed are not printed unless you enter the 0, 1 memory lock ID.
Page 23 ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL Switch 12 Various Digit Purpose 0 and 1 Do not change these settings. Toner saving mode 0: Off* 1: On Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying or printing from a PC.
Page 24: General Precautions
GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1.
Page 25: Cold Weather Power-Up
COLD WEATHER POWER-UP GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57 F, or condensation may form inside the machine. 1. Raise the room temperature to 68 F at less than 18 F per hour. 2.
Page 26: Copy Paper
GENERAL PRECAUTION COPY PAPER COPY PAPER 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
Page 27: General
GENERAL GENERAL PRECAUTIONS GENERAL Read the Important Safety Information at the front of this manual. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
Page 28: Guide To Components
GUIDE TO COMPONENTS Quick Dial Key Flip Plate Document Tray Power Switch Operation Panel Copy Tray Paper cassette Document Guide Front Cover Release Button Document Table Optional Telephone Handset Optional Front Paper Feed Unit Optional Side Paper Feed Unit Optional Removable Cassette...
Page 29 OPERATION PANEL PC Printer Communicating Check Display Option Receive File Darken Standard Auto Receive Normal Detail Memory Manual Receive Halftone Lighten Fine Function Stamp Speed Dial/Tel Directory Stop Energy Saver Pause/AI Redial Copy On Hook Dial Start Clear OPER Space Symbol Shift Communicating...
Page 30 OPERATION PANEL Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this manual. Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions shown by the arrow.
Page 31: Routine Operation
ROUTINE OPERATION SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document, make sure that it meets the following requirements. Caution: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
Page 32 ROUTINE OPERATION SENDING A FAX MESSAGE Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause a misfeed.
Page 33: Transmission Procedure At A Glance
SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Procedure at a Glance Overview There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately You quickly wish to check whether you have successfully connected with the other party Your machine’s memory is getting full The machine dials immediately after you press Start (or at the specified later time,...
Page 34 ROUTINE OPERATION SENDING A FAX MESSAGE Memory Transmission Memory Transmission is convenient because: Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long). While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
Page 35 SENDING A FAX MESSAGE ROUTINE OPERATION Normal Memory Transmission still takes place when using the following: Send Later Transfer Request Store Double Sided Specify Multiple Destinations Specified Image Area The file is erased if any of the following happen during transmission: The Stop key is pressed.
Page 36 ROUTINE OPERATION SENDING A FAX MESSAGE 3. Dial in one of the following ways. MEMORY TRANS. OPTIONS PRESS YES OR CLR 2125551234 d) Upgraded a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset L2 Speed Dial F1 1 0 0 1 : Assuming user function key F1 is programmed as the Upgraded Speed Dial key.
Page 37 SENDING A FAX MESSAGE ROUTINE OPERATION Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 24). 2. Make sure that the Memory indicator is lit. If it is not, press Memory. 3.
Page 38 ROUTINE OPERATION SENDING A FAX MESSAGE If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key. 5.
Page 39 SENDING A FAX MESSAGE ROUTINE OPERATION Storing Double Sided Documents When you are using Memory Transmission and press the User Function Key programmed as Store Double Sided, both sides of a document can be scanned. The front and back of the scanned document will be printed in order, on separate sheets at the other end.
Page 40 ROUTINE OPERATION SENDING A FAX MESSAGE The Check Display Indicator is blinking If CLEAR ORIGINAL appears in the display: Take out the document (see page 206). Then redial the destination. If ERROR PRESS STOP KEY appears in the display: If the Communicating lamp is not lit, press Stop. If the Communicating lamp is lit, wait until it goes out, then press Stop.
Page 41: Contrast, Resolution, And Halftone Modes
SENDING A FAX MESSAGE ROUTINE OPERATION Contrast, Resolution, and Halftone Modes You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Page 42 ROUTINE OPERATION SENDING A FAX MESSAGE Selecting the Halftone Type This model has two types of Halftone: the Dither Process and the higher quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure. 1. Function 6 0 2 2 2 2 6 and 3. USER PARAMETER PRINT LIST The settings for switch 00 are now...
Page 43 SENDING A FAX MESSAGE ROUTINE OPERATION Home Position Setting Adjustments For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also, you can change the home positions of these settings. If you need other adjustments, contact a service representative.
Page 44: Dialing With The Telephone Directory
ROUTINE OPERATION SENDING A FAX MESSAGE Dialing with the Telephone Directory This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it. Example: You wish to dial "XYZ CO. LONDON". 1.
Page 45: Optional Features For Transmission
SENDING A FAX MESSAGE ROUTINE OPERATION Optional Features for Transmission When you make a routine transmission, you can access a few optional features. These options are only available if " OPTION " can be seen in the top right corner of the display. Personal Code Personal Codes do the following.
Page 46 ROUTINE OPERATION SENDING A FAX MESSAGE If you input your Personal Code, your name will appear on the TCR and Transmission Result Report. 1. Press 0 1. PERSONAL CODE ENTER CODE NO TO END 2. Enter the personal code Example: 7 3 6 2 The display shows the name that PERSONAL CODE PRESS YES OR NO...
Page 47 SENDING A FAX MESSAGE ROUTINE OPERATION 2. Example: Send at 11:30pm SEND LATER PRESS YES OR NO 1 1 3 0 from the ten key pad. TODAY 11:30 AM/PM: # To change AM/PM, press * or # on the ten key pad. 3.
Page 48 ROUTINE OPERATION SENDING A FAX MESSAGE 1. Press , 0 and 3. PAGE COUNT SET COUNT PAGE(S) NO TO END 2. Example: 10 pages. PAGE COUNT PRESS YES OR NO PAGE(S) 3. Yes. TTI (Transmit Terminal Identification) Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end.
Page 49 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Deadline (TRD) (Optional Memory Card or Hard Disk is required) If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline. If the line is busy, the machine will redial at set intervals either until the message gets through or until the deadline passes.
Page 50 ROUTINE OPERATION SENDING A FAX MESSAGE Economy Transmission (Optional Memory Card or Hard Disk Required) This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving features: use of off-peak rates, and Batch Transmission. Also, you do not have to input the required transmission time every time, like you do with Send Later.
Page 51 SENDING A FAX MESSAGE ROUTINE OPERATION Storing the Economy Transmission Time Before using Economy Transmission, you must use Function 72 to program a time for Economy Transmissions to start. This should be the start of the off-peak rate period for your area. After you have stored this, you will not need to change it again until your telephone company changes the starting time of the off-peak rate period.
Page 52: Immediate Transmission
ROUTINE OPERATION SENDING A FAX MESSAGE Immediate Transmission Procedure If you do not wish to store the fax message in memory before sending it out, use the following procedure. The advantages and drawbacks of Immediate Transmission and Memory Transmission are discussed on pages 22 and 23. 1.
Page 53 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Mode Home Position Adjustment The default mode of your machine is Memory Transmission. If you wish, you can change this home position to Immediate Transmission. The procedure is as follows (see page 7 if you need more information about the User Parameter settings adjustment procedure).
Page 54: Using The Stamp
ROUTINE OPERATION SENDING A FAX MESSAGE Using the Stamp Press the Stamp key to achieve the transmission verification stamp.When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored.
Page 55: Redialing
SENDING A FAX MESSAGE ROUTINE OPERATION Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.
Page 56 ROUTINE OPERATION SENDING A FAX MESSAGE Using the AI (Artificial Intelligence) Redial Key The machine learns and remembers the last 10 telephone numbers that you input. Then, if you have to redial one of these numbers, just press the AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.
Page 57: Receiving Fax Messages
RECEIVING FAX MESSAGES ROUTINE OPERATION RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages. Auto Receive Mode Manual Receive Mode Press the reception mode key to switch between the modes. Auto Receive Mode This mode is selected when the Auto Receive indicator is lit.
Page 58: Substitute Reception
ROUTINE OPERATION RECEIVING FAX MESSAGES 1. The machine rings continuously until you answer the call. Pick up the handset. 2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal. Note: Remove any documents that are in the feeder.
Page 59 RECEIVING FAX MESSAGES ROUTINE OPERATION Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature. If you do not like keeping received fax messages in memory: After your machine has received a fax message to memory, it sends an OK signal to the other end.
Page 60: Telephone Calls
ROUTINE OPERATION TELEPHONE CALLS TELEPHONE CALLS A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.
Page 61 TELEPHONE CALLS ROUTINE OPERATION Using the Handset Using the fax machine’s built-in or optional handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish). 1.
Page 62: Answering The Telephone
ROUTINE OPERATION TELEPHONE CALLS Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other party. If you hear a high-pitched tone, a fax is coming in.
Page 63: Speaker And Buzzer Volume Adjustments
TELEPHONE CALLS ROUTINE OPERATION Speaker and Buzzer Volume Adjustments Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset. The speaker will be automatically switched off just before the start of facsimile data communication. When you are sending a fax message, you will be able to hear the line after the machine has dialed.
Page 64: Advanced Features
ADVANCED FEATURES NETWORKING Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines. As we have seen (Sending to More Than One Location, page 26), you can send the same fax message directly from your machine to more than one location. The diagram in that section shows your machine sending the same fax to three locations.
Page 65: What Networking Features Does This Machine Have
NETWORKING ADVANCED FEATURES What Networking Features Does This Machine Have? The machine’s networking features are summarized below. Transfer Request: This allows you to send a fax message to a number of destinations via a single Transfer Station (see page 58). Transfer Request can be combined with Broadcasting to set up more complex networks (see page 61).
Page 66: Preparing The Machine For Networking Operations
ADVANCED FEATURES NETWORKING Preparing the Machine for Networking Operations Before you can start to set up fax communication networks, there are some items that you have to program in your machine. These are as follows. Your Fax Machine’s Own Telephone Number The ID Code (the ID Code of your machine and all the Relaying Terminals and Transfer Stations must be the same) If you install the optional Group 4 ISDN kit, there are some other items that you...
Page 67 NETWORKING ADVANCED FEATURES Storing the ID Code Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same. The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.
Page 68 ADVANCED FEATURES NETWORKING To store an ID Code, do the following. 1. Function 6 0 2 2 2 2 6 1 then until the POLLING ID screen is as shown opposite. YES TO SET PREVIOUS TO CANCEL NEXT 2. Yes. POLLING ID ID SETTING YES TO END...
Page 69: Transfer Request
NETWORKING ADVANCED FEATURES Transfer Request Transfer Request helps you save costs when you send the same message to more than one place in a distant area. Your machine sends the message to the Transfer Station, which holds it in memory. The Transfer Station then sends it on to each of the End Receivers in sequence.
Page 70 ADVANCED FEATURES NETWORKING Cross-reference Quick Dial and Speed Dial: see pages 285 and 287. Groups: see page 286. ID Code: see page 56. Telephone Lists: see p. 176. 1. Make sure that the machine is in standby mode (see page 24). 2.
Page 71 NETWORKING ADVANCED FEATURES NOTE: You can select up to 99 Transfer Stations, and up to 30 End Receivers for each Transfer Station. (This number depends on how many numbers are currently waiting in memory to be dialed. See the table on page 303 for more information concerning the limitations to this feature.) 6.
Page 72: Combining Transfer Request With Broadcasting
ADVANCED FEATURES NETWORKING Combining Transfer Request with Broadcasting If you wish to set up complex fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass the message on to 30 End Receivers.
Page 73: Multi-Step Transfer
NETWORKING ADVANCED FEATURES The fax number of San Francisco must be programmed in a Quick Dial or Speed Dial of the machines in New York and Houston. Multi-step Transfer The principles of the Two-step Transfer feature can be used to build up a multi-step facsimile network.
Page 74: Your Machine As A Transfer Station (Memory Card Or Hard Disk Required)
ADVANCED FEATURES NETWORKING Your Machine as a Transfer Station (Memory Card or Hard Disk Required) Your machine can be a Transfer Station for other people to use for their Transfer Requests. If the requesting party is using a machine of the same manufacturer as your machine, they must perform the Transfer Request procedure given after page 58.
Page 75 NETWORKING ADVANCED FEATURES Storing the Remote ID As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immediately. This remote ID is also used as the password for Fax on Demand. 1.
Page 76 ADVANCED FEATURES NETWORKING Procedure for Transfer Request by Tonal Signals If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station, they will have to do the following procedure. Full Procedure A quick reference version of this procedure is given on the next page.
Page 77 NETWORKING ADVANCED FEATURES Example Procedure (for Quick Reference) Remote ID: 1111 Transfer Result Report Destination: Speed Dial 04 in your machine. End Receivers, as programmed in your machine: Quick Dial 01, Speed Dial 02, Group Dial 03. 1. The requesting party must dial your machine using an external telephone, and wait for the fax tones.
Page 78 ADVANCED FEATURES NETWORKING Beep Tones Sometimes during a Remote Transfer, you may hear one or more beeps. The following table explains the meanings of these signals. Sound Reason Required Action One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error.
Page 79: Transmission
TRANSMISSION ADVANCED FEATURES TRANSMISSION Keystroke Programs Overview If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program. Keystroke Programs are stored in Quick Dial Keys or Speed Dial Codes.
Page 80 ADVANCED FEATURES TRANSMISSION Storing a Keystroke Program 1. Make sure that the machine is in standby MEMORY TRANS. APR.4.12:25PM mode (see page 24). SET DOC. OR ENTER FAX NO. MEMORY 100% 2. Place a sheet of paper in the feeder. Skip step 2 if you are making a MEMORY TRANS.
Page 81 TRANSMISSION ADVANCED FEATURES Labeling a Program If you store a label for your keystroke programs, the label will appear on the display when you use the program. 1. Function 3 and 4. PROGRAM CHOOSE KEY If you press and Start, a Program List PRINT LIST will be printed.
Page 82 ADVANCED FEATURES TRANSMISSION Using a Program Before using a program, make sure that the machine is in standby mode (see page 24 for details). Transmission Program 1. Place your document in the feeder. MEMORY TRANS. OPTIONS ENTER FAX NUMBER 2. Press the programmed Quick Dial Key, or enter the programmed Speed Dial code.
Page 83 TRANSMISSION ADVANCED FEATURES Erasing a Program When you wish to delete a keystroke program, do the following. 1. Function 3 and 4. PROGRAM CHOOSE KEY PRINT LIST NO TO CANCEL 2. Press the Quick Dial key or enter the PROGRAM YES OR NO Speed Dial codes that holds the TRANSMIT DAILY REPORT...
Page 84: Confidential Transmission
ADVANCED FEATURES TRANSMISSION Confidential Transmission Overview Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered. Note: The machine at the other end must have memory space available and it must have the Confidential Reception feature.
Page 85 TRANSMISSION ADVANCED FEATURES If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine’s ID with that Confidential ID. Then: The receiver can print the message by inputting the Confidential ID that is stored with that person’s Personal Code.
Page 86: Auto Document
ADVANCED FEATURES TRANSMISSION 2. Enter the Confidential ID that you wish to CONF. ID PRESS YES OR NO use for this message. 1111 Example: 2 5 6 7 of the ten key pad and press Yes. 3. Dial and press Start. For how to use other options, see page 34 and the pages following.
Page 87: Storing An Auto Document
TRANSMISSION ADVANCED FEATURES Storing an Auto Document You can store the auto document in a Quick Dial or Speed Dial and label the auto document. Storing an Auto Document 1. Place the document and select the MEMORY TRANS. OPTIONS resolution/contrast settings you require. ENTER FAX NUMBER 2.
Page 88 ADVANCED FEATURES TRANSMISSION Labeling an Auto Document 1. Press Function. FUNCTION NO: _ OR NO 2. Press 3 and 5. 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS AUTO DOCUMENT CHOOSE KEY PRINT LIST NO TO CANCEL 3. Now choose the Quick Dial key or Speed AUTO DOCUMENT SELECT _ YES=END...
Page 89 TRANSMISSION ADVANCED FEATURES Customized Auto Document Programming documents into Quick Dials or Speed Dials which have destinations already stored in them is called "Customized Auto Document" you can not only amend Quick Dials/Speed Dials, but may also add programmed destinations to auto documents.
Page 90: Changing The Contents Of Auto Document
ADVANCED FEATURES TRANSMISSION Printing the Contents of an Auto Document If you need to remind yourself of what one of your stored Auto Documents looks like, do the following procedure. 1. Function 5 and 3. PROGRAM CHOOSE KEY PRINT LIST NO TO CANCEL 2.
Page 91: Erasing An Auto Document Or Label
TRANSMISSION ADVANCED FEATURES 4. Press 2. AUTO DOCUMENT ENTER LABEL The document name is displayed. NO TO CANCEL 5. Press Clear or No to enter the document name again. 6. Press Yes to return to the standby mode. AUTO DOCUMENT PRESS QCK/SPD PRINT LIST NO TO CANCEL...
Page 92 ADVANCED FEATURES TRANSMISSION 5. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT ment. 10 OFFICE LOCATION MAP "Document Erased!" will flash up. CLEAR DOCUMENT? If you don’t wish to erase this Auto Document, press No. 6. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT CHOOSE KEY ment’s label.
Page 93: Restricting Access To The Machine
TRANSMISSION ADVANCED FEATURES Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time, anybody can use it. However, using a system of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine. The necessary procedures are given in the following sections.
Page 94 ADVANCED FEATURES TRANSMISSION Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code: A name: This will be printed on reports, such as the TCR, to identify the users of the machine. It is also used with the Label Insertion feature. A Confidential ID: This must be different for each Personal Code, and different from your machine’s Confidential ID.
Page 95 TRANSMISSION ADVANCED FEATURES 5. Input a name for this Personal Code PERS. CODE YES OR CLR using the Quick Dial keys. 5477 Example: JOHNSON JOHNSON Inputting and editing labels: see page 7. If you do not wish to store a label: Yes.
Page 96 ADVANCED FEATURES TRANSMISSION 3. Either: Erase this Personal Code: Clear Yes. Go back to step 2. Edit the contents of this code: Yes. PERS. CODE YES OR CLR Go to step 4. 5477 JOHNSON 4. Either: To change the Quick Dial key this PERS.
Page 97 TRANSMISSION ADVANCED FEATURES Switching on Restricted Access Restricted Access allows you to keep a closer track of machine usage, and deters passers-by from casually using your machine. If this feature is switched on, users have to enter their Personal Code before they can use the machine.
Page 98 ADVANCED FEATURES TRANSMISSION Operating the Machine with Restricted Access Switched On If you have switched Restricted Access on, the display is as shown below when the machine is in standby mode. Before you can use the machine, you must enter your personal code that you have already registered in the machine.
Page 99: Tonal Signals
TRANSMISSION ADVANCED FEATURES Tonal Signals Some organizations offer you special services by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
Page 100 ADVANCED FEATURES TRANSMISSION Operating the Tone Key 1. Make sure that the machine is in standby mode, and that there is no document in the feeder. 2. Pick up the telephone handset, or press On Hook Dial. 3. Dial the remote facility. Do not press Start 4.
Page 101: Chain Dialing
TRANSMISSION ADVANCED FEATURES Chain Dialing This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad. For example, you can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.
Page 102: Specified Image Area (Function Upgrade Card Required)
ADVANCED FEATURES TRANSMISSION Specified Image Area (Function Upgrade Card Required) Overview If you only wish to transmit a part of the page, use this feature. You tell the machine what area to scan by specifying two parameters: The Skip Length, and the Scan Length.
Page 103 TRANSMISSION ADVANCED FEATURES 2. The settings for switch 00 are now shown SWITCH00: 00000000 on the bottom line of the display. 3. Press until the settings for switch 06 are SWITCH06: 00000000 shown. The setting that you need to change is digit 5.
Page 104: Label Insertion
ADVANCED FEATURES TRANSMISSION Label Insertion This feature supplements the TTI. It uses the Personal Code and the Quick Dial or Speed Dial Label to inform the other party who is sending the message, and to state who the message is for. To use this feature, you must: Switch Label Insertion on for each Quick Dial and Speed Dial that you wish to use this feature with (see the procedures starting on pages 287 and 34).
Page 105: Closed Network (Transmission)
TRANSMISSION ADVANCED FEATURES Closed Network (Transmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Page 106: Protection Against Wrong Connections
ADVANCED FEATURES TRANSMISSION Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. So, even if this feature is switched on, you should still check your operation panel display to check whether you have reached the correct terminal, and be ready to press Stop if the wrong terminal’s RTI or CSI is displayed.
Page 107: Ecm (Error Correction Mode) And Page Retransmission
TRANSMISSION ADVANCED FEATURES ECM (Error Correction Mode) and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably.
Page 108: Batch Transmission Optional (Memory Card Or Hard Disk Required)
ADVANCED FEATURES TRANSMISSION Batch Transmission Optional (Memory Card or Hard Disk Required) Overview This feature will save communication costs if you often send more than one message to the same location. Example: If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive.
Page 109: Well Log Transmission
TRANSMISSION ADVANCED FEATURES Note: You can have up to 50 fax messages in the same batch. Messages using Confidential Transmission cannot be put into a batch. Cross-reference Send Later: see page 35. Switching Batch Transmission On/Off In a new machine, this setting is "On". If you wish to change this setting, use the following procedure.
Page 110: Reception
ADVANCED FEATURES RECEPTION RECEPTION Confidential Reception (Memory Card or Hard Disk Required) Overview If the other party sends you a message using Confidential Transmission, the message is stored in the memory, and not printed. The "Receive File" indicator on the operation panel blinks to inform you when a confidential message has come in.
Page 111 RECEPTION ADVANCED FEATURES Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received. 1. Function 6 0 2 2 2 2 6 and 1. OWN ANALOG NUMBER YES TO SET PREVIOUS...
Page 112 ADVANCED FEATURES RECEPTION Printing a Confidential Fax Message If the Receive File indicator is blinking, do the following to print the message. 1. Function 5 and 5. PRT CONF. RX ENTER CONF. ID CONFIDENTIAL ID: NO TO CANCEL 2. Input the ID. Example: 6 7 5 4 from the ten PRT CONF.
Page 113 RECEPTION ADVANCED FEATURES Confidential File Report This report informs you when a confidential message has been received. You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs.
Page 114: Memory Lock (Optional Memory Card Or Hard Disk Required)
ADVANCED FEATURES RECEPTION Memory Lock (Optional Memory Card or Hard Disk Required) Overview To use Memory Lock, you must first: Store a Memory Lock ID. Switch Memory Lock on. To make Memory Lock more versatile you may choose to receive messages from select locations into memory or exclude certain select locations from coming into memory.
Page 115 RECEPTION ADVANCED FEATURES 3. Yes. MEMORY LOCK ID ID SETTING YES TO END 4. Input the Memory Lock ID that you will be MEMORY LOCK ID using. Example: 6 7 5 4 from the ten key YES OR CLR pad. 6754 5.
Page 116 ADVANCED FEATURES RECEPTION 3. Change the on/off setting by pressing PSTN LINE TYPE SELECT YES TO END 4. Finsh Yes and Function. If you wish, you can prevent unidentified senders from sending you messages while Memory Lock is on. See page 108. Specifying Which Senders Messages to Lock in Memory If you would like to receive information from only select locations into memory lock, you can program the RTI, CSI, G4 TID codes of those locations.
Page 117 RECEPTION ADVANCED FEATURES 5. Either: Enter another RTI, CSI or G4 TID: Go to step 3. Finish: Function. 6. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with It is not possible to edit an RTI/CSI/G4 TIDs; if you wish to do so, you must delete the incorrect entry and re-input it.
Page 118 ADVANCED FEATURES RECEPTION Printing from Memory Lock (Memory Card or Hard Disk Required) If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. 1. Function 5 and 6. PRT MEM. LOCK ID SETTING MEMORY LOCK ID: _ NO TO CANCEL...
Page 119: Rejection Of Messages From Unidentified Senders
RECEPTION ADVANCED FEATURES Rejection of Messages from Unidentified Senders If you wish, you can make the machine reject incoming messages that require storage to your machine’s memory, if they are not accompanied with an identifier such as the RTI or CSI. Features that would be affected are Substitute Reception, Memory Lock, and Confidential Reception, Forwarding, and Action as a Transfer Station.
Page 120: Authorized Reception
ADVANCED FEATURES RECEPTION Authorized Reception Overview This feature helps you to reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. To use this feature: Switch Authorized Reception on. Specify the senders whose messages you want accept.
Page 121 RECEPTION ADVANCED FEATURES Cross-references RTI and CSI: see page 281. Wild Cards: see page 123. TCR: see page 176. Switching Authorized Reception On/Off Before you use Authorized Reception, you have to switch it on using Function 62. If it is switched off, the machine will accept any incoming fax message. 1.
Page 122 ADVANCED FEATURES RECEPTION 3. Type in an RTI, CSI or G4 TID, then press AUTHORIZ. RX Yes. STORE AS WILD CARD? YES XYZ. CO. Label input and editing: see page 4. 4. Either: Store this RTI as a wild card: Yes. Otherwise: No.
Page 123 RECEPTION ADVANCED FEATURES 2. Press m until the settings for switch 08 are USER PARAMETER PRINT LIST shown. DEFAULT: 01000000 The settings that you need to change SWITCH08: 01000000 YES TO END are digit 2 (double underline) and 3 (single underline). 3.
Page 124: Forwarding (Memory Card Or Hard Disk Required)
ADVANCED FEATURES RECEPTION Forwarding (Memory Card or Hard Disk Required) Overview Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called "forwarding terminals". If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
Page 125 RECEPTION ADVANCED FEATURES Notes: Your machine prints all the messages that it forwards. If you do not want to it to do this, change the setting of the user parameter (Function 63) switch 11 bit 6 to ’0’. You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output.
Page 126 ADVANCED FEATURES RECEPTION Then press Yes. FORWARDING SELECT _ See page 25 for how to dial. NO. 02 DEST.0 Do not use the handset. 1.RTI PROG 2.RTI YES TO END 5. Either: If you wish all incoming messages to be forwarded to this station: Do not store any RTIs/CSIs/G4 TIDs for it.
Page 127 RECEPTION ADVANCED FEATURES Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 8 and 2. FORWARDING SET FORWARD. CODE NO. _ PRINT LIST NO TO CANCEL 2. Input the code number of the forwarding station that you wish to edit. Then press Yes.
Page 128 ADVANCED FEATURES RECEPTION until the RTI/CSI/G4 TID that you wish FORWARDING SELECT _ to delete appears. NO. 02 DEST.0 1.RTI PROG 2.RTI YES TO END To delete the RTI/CSI/G4 TID: Clear, then go to step 4. It is not possible to edit an RTI/CSI/G4 TID; if you wish to do so, you must delete the incorrect label and store a new one.
Page 129 RECEPTION ADVANCED FEATURES 3. Set one of the two as shown opposite If you want to forward all incoming mes- sages from special terminals. Press 6 of the ten key pad to change the SWITCH8: 0100 0000 setting of digit 6. If you want to forward all incoming mes- Press 7 to change the setting of digit 7.
Page 130: Specified Cassette Selection (Optional Paper Feed Unit Required)
ADVANCED FEATURES RECEPTION 2. Press until the settings for switch 02 are SWITCH02: 0000 0000 shown. Digit 0 (Double Underlined) The setting that you need to change is 0: Forwarding Mark is Off digit 0. 1: Forwarding Mark is On 3.
Page 131 RECEPTION ADVANCED FEATURES The number of RTI/CSI/G4 TID’s that you can store for use with this feature is 10. You can use Wild Cards to extend the number of RTI/CSI/G4 TID’s that you can specify. Note: If one of the senders changes their RTI/CSI/G4 TID, you have to change the stored RTI/CSI/G4 TID also.
Page 132 ADVANCED FEATURES RECEPTION To delete the displayed RTI/CSI/G4 TID: Clear. When you have finished: Function. NOTE: Messages from senders that have RTI/CSI/G4 TIDs that match those that were input using the above procedure will be printed using the first (upper) paper cassette. If there is no paper in the upper cassette, messages from the specified senders will be stored in the memory (substitute reception).
Page 133 RECEPTION ADVANCED FEATURES Switching Specified Cassette Selection On/Off Before you use this feature, you have to switch it on using Function 62. 1. Function 6 0 2 2 2 2 6 and 2. PSTN LINE TYPE SELECT YES TO END 2.
Page 134: Wild Cards
ADVANCED FEATURES RECEPTION Wild Cards This feature greatly enhances the effectiveness of the following features: Authorized Reception Forwarding Memory Lock Multi-Sort Document Specified Cassette Selection Memory Disk File In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from.
Page 135: Reverse Order Printing (Optional Memory Card Or Hard Disk Required)
RECEPTION ADVANCED FEATURES Reverse Order Printing (Optional Memory Card or Hard Disk Required) Normally, the machine prints the pages of received messages in the order that they were received uncollated. However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated.
Page 136: Multi-Sort Document Reception (Memory Card Or Hard Disk Required)
ADVANCED FEATURES RECEPTION Multi-sort Document Reception (Memory Card or Hard Disk Required) Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders.
Page 137 RECEPTION ADVANCED FEATURES Setting the Number of Copies and the Senders for a Multi-Sort Document 1. Function 6 0 2 2 2 2 8 and 3. MULTISORT RX ENTER 1-9 COPY ENTER # COPY: COPY(S) YES TO END 2. Input the number of copies that you need, MULTISORT SELECT then press Yes.
Page 138 ADVANCED FEATURES RECEPTION 7. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with It is not possible to edit previously stored RTIs/CSIs/G4 TIDs; if you wish to do so, you must delete the incorrect label and store a new one. To delete the displayed RTI/CSI/G4 TID: Clear.
Page 139 RECEPTION ADVANCED FEATURES 3. Set one of the two as shown opposite: When you want to Multi-sort all incoming messages from special terminals. SWITCH08: 0000 0001 When you want to Multi-sort all incom- ing messages except those from special terminals SWITCH08: 0000 0011 4.
Page 140: Center Mark
ADVANCED FEATURES RECEPTION Center Mark If you switch this feature on, a mark is printed halfway down each received page on the left hand side. This makes it easy for you to position the hole puncher correctly when you file away the received fax messages. The center mark is not printed when you use the machine for making copies.
Page 141: Checkered Mark
RECEPTION ADVANCED FEATURES Checkered Mark The machine prints a checkered mark in the top left corner of the first page of received messages. Using this mark, you can find the first page easily. This makes it easier for you to separate the messages that are lying in the copy tray. To switch this feature on or off, do the following.
Page 142: Reception Time
ADVANCED FEATURES RECEPTION Reception Time When you receive a message, the time is printed at the top of the page. However, this is the time at the transmitting end. To check the local time, you have to print the TCR. However, if you switch on Reception Time, the local time is also printed on each page that you receive.
Page 143: Length Reduction
RECEPTION ADVANCED FEATURES Length Reduction If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image so that it will fit on one page, if the image length is within the following limits. Paper size in the Maximum reducible cassette...
Page 144 ADVANCED FEATURES RECEPTION Two in One Printout Received Message Page 1 Page 2 Page 2 Page 1 Half-letter size Letter Size This feature helps you conserve paper. If the size of the incoming page is half the size of the paper in the cassette, the machine will print out two pages on one sheet of paper.
Page 145: Closed Network (Reception)
RECEPTION ADVANCED FEATURES Closed Network (Reception) This feature may help you to prevent reception of excessive junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Note: This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer.
Page 146: Other
ADVANCED FEATURES OTHER OTHER Polling Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory for other machines to poll from you. Polled Terminal Polling Terminal With polling, telephone line costs are charged to the person receiving the...
Page 147 OTHER ADVANCED FEATURES Polling Transmission Use Polling Transmission when you wish to leave a document in the memory for others to pick up. You cannot specify the telephone number of the polling terminal (the terminal that you wish to poll your document), but using the ID Code there are ways to make sure that the message does not go to the wrong place, as explained below.
Page 148 ADVANCED FEATURES OTHER Note: If you see FILE EXISTS CLEAR? PRESS YES NO, you already have a message on Free Polling Standby. To keep the old message: No. Remove the document from the feeder. To erase the old message: Yes. Secured Polling 1.
Page 149 OTHER ADVANCED FEATURES 3. Press , 0 and 5. ID CODE ENTER ID CODE NO TO END 4. Enter the ID code that you wish to use for ID CODE PRESS YES OR NO this message. 2567 Example: 2 5 6 7 from the ten key pad. 5.
Page 150 ADVANCED FEATURES OTHER Options for Polling Transmission When you store a document in memory for Polling Transmission, you also have the following options: Personal Code: This is the same as for normal transmission (see page 34 ) Page Count:This is the same as for normal transmission (see page 36 ) TTI On/Off: This is the same as for normal transmission (see page 37).
Page 151 OTHER ADVANCED FEATURES Polling Reception Use this feature when you wish to poll a message from another terminal. You can poll documents from many terminals with only one operation (use Groups and Keystroke Programs to make the most out of this feature). You have three options: Free Polling, Secured Polling, and Stored ID Override, as described for Polling Transmission (see page 136).
Page 152 ADVANCED FEATURES OTHER Stored ID Override Option This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only. Before pressing Start in the previous procedure and when Option is displayed: 1. Press , 0 and 5.
Page 153: File Management
OTHER ADVANCED FEATURES File Management This section describes how to alter files that have been programmed using the following features: Memory Transmission (Function 21) Confidential Transmission (Function 21) Transfer Request (Function 21) Polling Reception (Function 22) You can use this function to: Erase a file Change the transmission time Erase a destination...
Page 154 ADVANCED FEATURES OTHER File Retransmission (Optional Memory Card or Hard Disk is Required) This feature allows you to transmit a fax message again, as long as the File Retention Time has not yet expired. Use this feature when you wish to retransmit a fax message that is still stored in a file in the memory.
Page 155 OTHER ADVANCED FEATURES Changing Contents of a File or Erasing a File from Memory You can alter any of the memory files (except Confidential Reception files). This is useful if the memory is getting full and you need to make some space for an important job.
Page 156 ADVANCED FEATURES OTHER Setting or Changing a Transmission Time 3. Press 2. TRANS. CLR/CHNG TIME=11:00PM TRANS NOW: NO YES TO END 4. Either: Set or change the transmission TRANS. CLR/CHNG time using the ten key pad and # TIME=11:30AM and * to alter AM/PM. TRANS NOW: NO YES TO END Press No if you want to send the mes-...
Page 157: Adding A Destination
OTHER ADVANCED FEATURES Adding a Destination 3. Press 4. TRANS. CLR/CHNG ENTER FAX NO DEST. NO TO CANCEL 4. Enter an additional destination. TRANS. CLR/CHNG YES OR CLR DEST. 123-4567 5. Press Yes. TRANS. CLR/CHNG SELECT _ NO.0002 YES TO END 1.FILE CLEAR 2.CLOCK 6.
Page 158 ADVANCED FEATURES OTHER 5. Confirm the file and press Yes. CLEAR POLLING TX SCROLL The transmission is cancelled. FILE NO. : _ PRINT LIST LAST FILE:0002 NO TO CANCEL Repeat the procedure from step 2 to cancel another file. 6. Press Function. MEMORY TRANS.
Page 159: User Function Keys
OTHER ADVANCED FEATURES User Function Keys There are five Function keys (F1 to F5) on the operation panel. You can program each of these keys with a feature that you wish to use frequently. There are two ways to do this. Store a User Function Code in the User Function Key.
Page 160 ADVANCED FEATURES OTHER To store a User Function Code, do the following procedure. 1. Function 3 and 6. At this time, you can print a User USER FUNCTION PRESS F1 TO F5 Function List if you press Start. PRINT LIST NO TO CANCEL 2.
Page 161 OTHER ADVANCED FEATURES 2. F4. If you cannot select this Function Key, it is already being used for PROGRAM? something. Select another Func- YES OR NO tion Key. 3. Yes Function. Using a Function Program 1. F4. SPEED DIAL ENTER SPEED CODE PRINT LIST NO TO CANCEL 2.
Page 162: Omr Sheets
ADVANCED FEATURES OTHER OMR Sheets Introduction Instead of inputting instructions at the operation panel, you can mark up a special form, called an OMR Sheet (OMR means Optical Mark Reader), and scan your instructions into the machine. Your fax machine will read the marks on the form and carry out your instructions.
Page 163 OTHER ADVANCED FEATURES Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields. Boxes are for marking user parameter settings, the contrast setting, and so on. Fields are for inputting telephone numbers and names. Marking Up Boxes The correct way to mark up a box is shown below.
Page 164 ADVANCED FEATURES OTHER Marking Up Fields There are two types of field. Number Fields: These are for inputting telephone numbers, personal codes, the number of pages in the fax message (Page Count), and the transmission start time (when using Send Later or TRD). Name Fields: These are for any names and labels that you need to input.
Page 165 OTHER ADVANCED FEATURES Name Fields In a name field, each letter, symbol, or punctuation mark is represented by two digits. The characters that you can use with this machine are shown below, with the character codes for each one. Code Character Code Character...
Page 166 ADVANCED FEATURES OTHER The Five Types of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them. (Using Function 54, print a sample of each OMR Sheet for your reference while you are studying this section.) Procedures for use are on page 159 and the pages following that.
Page 167 OTHER ADVANCED FEATURES CAUTION: If you mark a Quick Speed or Upgraded Speed Dial that already contains a number, the machine will replace the old number without giving you any warning. 3. In the "FAX No." field, write the telephone number that you wish to store in the Quick/Speed/Upgraded Speed Dial number that you just marked in steps 1 and 2.
Page 168 ADVANCED FEATURES OTHER 4. Mark up the Quick and Speed Dials that you wish to place in this Group. Each Quick and Speed Dial has one box above it. Example: Store Quick Dials 01, 02, 06, 10, and 27, and Speed Dials 00, 01, 05, 16, 24, and 39 into the Group.
Page 169 OTHER ADVANCED FEATURES Transfer Request Program Sheet You can use this sheet when you make a Transfer Request. 1. At the top of the sheet, next to Trans. Mode, mark up either the box above "Memory" or the box above "Immediate". 2.
Page 170 ADVANCED FEATURES OTHER Procedures To Print an OMR Sheet Note: You must have Letter or Legal size paper in the cassette before you print an OMR Sheet. 1. Function 5 4. OMR SHEET ENTER CODE CODE: NO TO CANCEL SCROLL 2.
Page 171 OTHER ADVANCED FEATURES Using an OMR Sheet to Program the Machine After marking up the OMR Sheet, do the following. 1. Place the OMR Sheet in the feeder face MEMORY TRANS. OPTIONS down. ENTER FAX NUMBER 2. Start. SCAN PROGRAM SHEET YES OR NO 3.
Page 172: Saving Energy
ADVANCED FEATURES OTHER Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the print. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.
Page 173 OTHER ADVANCED FEATURES When you press any key on the operation panel. (When the heater roller is cool halfway.) Which saving energy mode is best for you? You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint.
Page 174: Night Timer
ADVANCED FEATURES OTHER Night Timer Overview Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. This will affect your electricity bills. The Night Timer feature lets you program timers to switch this heating element on and off.
Page 175 OTHER ADVANCED FEATURES Switching the Night Timer (Power Saver) On or Off The night timer feature must be switched on using Function 62. If it is switched off, the heating elements will stay on all the time. 1. Function 6 0 2 2 2 2 6 and 2. PSTN LINE TYPE SELECT YES TO END...
Page 176 ADVANCED FEATURES OTHER Input the time: 0 9 0 0. Press to move the cursor and repeat step 3 for the second timer. Input 0 6 0 0 for the timer value. POWER SAVER DAY OF WK. (TUE) ON=12:00AM ON=12: To change AM to PM and the other YES TO END way around, press #.
Page 177: Counters
OTHERS ADVANCED FEATURES Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following software counters: Tx (Transmit) Counter: The number of pages that your machine has sent Rx (Receive) Counter: The number of pages that your machine has received Scan Counter: The number of pages that your machine has scanned (includes copy mode)
Page 178: Entering Pc Printer Mode (Printer Interface Required)
ADVANCED FEATURES OTHER Entering PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer. Documents printed from your computer will be sent to your fax machine as text (ASCII characters) or graphics (vector or dot image), depending on the application that you are using.
Page 179: Copying
OTHERS ADVANCED FEATURES Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.
Page 180: Dual Access
ADVANCED FEATURES OTHER Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features (such as Confidential Transmission), dial the number, and...
Page 181: Rds (Remote Diagnostic System)
OTHER ADVANCED FEATURES RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
Page 182: Ai Short Protocol
ADVANCED FEATURES OTHER AI Short Protocol This feature employs Artificial Intelligence (AI) to learn the communication characteristics of the machines programmed as Speed Dials or Quick Dials. AI Short Protocol helps you to reduce communication costs between machines produced by the same manufacturer. AI Short Protocol only works if you dial using Quick Dial, Speed Dial, or AI Redial;...
Page 183: Reports
REPORTS AUTOMATICALLY PRINTED REPORTS Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the switch of the user parameters (see page 7) indicated in the subtitle. Transaction Confirmation Report (TCR, Switch 03, bit 7) This report gives detail on each communication made by your terminal.
Page 184: Report Formats
REPORTS AUTOMATICALLY PRINTED REPORTS Communication Failure Report (ON if Transmission Result Report is OFF) This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off. Error Report (Turned on/off by a Service Technician) This report is printed after each unsuccessful communication.
Page 185 AUTOMATICALLY PRINTED REPORTS REPORTS The Result Column OK: Successful Communication E: An error occurred STANDBY: Ready to transmit The Footnote on the TCR TX counter: Total number of transmitted pages RX counter: Total number of received pages Counters listed on the User Parameter List SCN: Total number of pages scanned PRN: Total number of pages printed In the Result column, an "E"...
Page 186: Printing A Sample Of Data On The Reports
REPORTS AUTOMATICALLY PRINTED REPORTS Printing a Sample of Data on the Reports For reference purposes, the machine prints the first few inches of the fax message on the following reports. Communication Result Report File Reserve Report File Clear Report (Polling Clear Report) Communication Failure Report Transfer Result Report The procedure to switch this feature on or off is as follows.
Page 187: User-Initiated Reports
USER-INITIATED REPORTS REPORTS USER-INITIATED REPORTS These reports can be printed at any time by executing a procedure on the operation panel. Descriptions of Available Reports In addition to the automatic output of this report, you can print the TCR at any time.
Page 188: Print The Personal Tcr
REPORTS USER-INITIATED REPORTS 2. Enter the number of the list you want. QUICK DIAL LIST Example: For Quick Diak list, press 1. PRESS START NO TO CANCEL 3. Start. Program List This gives details on the Keystroke Programs that you have stored in the machine. 1.
Page 189 USER-INITIATED REPORTS REPORTS 4. Enter the personal code. PERSONAL TCR NO TO CANCEL If you enter the wrong code, press Clear PERS. CODE1111 PRINT LIST or No to enter the correct code. NO TO CANCEL Clear --- Erase one digit at the cursor. No --- Erase all.
Page 190 REPORTS USER-INITIATED REPORTS Fax on Demand List (Fax on Demand Kit Required) To get a list of boxes and their names: 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS 2. Press 4 and 7. FOD PROGRAM LIST PRESS START NO TO CANCEL...
Page 191 USER-INITIATED REPORTS REPORTS User Parameter List This shows the current settings of the User Parameters. 1. Press Function 6 2 2 2 2 6 and 3. and Start. Cross-references Immediate Transmission: see page 22. Quick Dial: see page 285. Memory Transmission: see page 23. Transfer Request: see page 58.
Page 192: Looking After The Machine
LOOKING AFTER THE MACHINE LOADING PAPER Loading Paper in the Main Cassette or Optional Front Paper Feed Unit When the Add Paper indicator ( ) on the operation panel is lit, the cassette is empty. 1. Slide out the cassette until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 193 LOOKING AFTER THE MACHINE Loading Paper in the Optional Side Paper Feed Unit 1. Slide out the side paper feed unit until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 194: Changing The Paper Size
LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE Changing the Paper Size in the Main Cassette or the Optional Front Paper Feed Unit 1. Slide out the cassette until it stops. Then, with both hands, remove it by holding it up and lifting it out at the same time.
Page 195 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at [Main Cassette] the front of the cassette). To remove an existing plate, squeeze the two vertical tabs slightly inwards while pulling the plate out from below (see dia- gram).
Page 196: Changing The Paper Size In The Optional Side Paper Feed Unit
LOOKING AFTER THE MACHINE Changing the Paper Size in the Optional Side Paper Feed Unit 1. Slide out the paper feed unit until it stops. Then, with both hands, remove it by holding it up and lifting it out at the same time.
Page 197 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at the front of the feed unit). To remove an existing plate, push in the tab at the base while lifting the plate out from above (see diagram). Insert a plate with the appropriate paper size en- graved on the front.
Page 198: Replacing The Toner Cassette And Cleaning Pad
LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE AND CLEANING PAD When the Add Toner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change the toner cassette.
Page 199 LOOKING AFTER THE MACHINE 4. Shake the toner cassette before installing it. On the new toner cassette, pull out the sheet. And remove the black sheet. 5. Slide the new toner cassette into the ma- chine as far as it will go. Gently push down the cassette to secure it in place.
Page 200: Replacing The Stamp
LOOKING AFTER THE MACHINE REPLACING THE STAMP When the mark made by the verification stamp becomes pale, replace the stamp as described below. 1. Pull up the scanner. 2. Replace the stamp. If tweezers are not available, you may press the point of a pencil down verti- cally into the stamp and remove it by lifting straight up.
Page 201: Changing The Paper Size (Optional Cassette)
LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 1. Pull out the removable cassette. 2. Remove the cover of the cassette. 3. Push the paper until it clicks.
Page 202 LOOKING AFTER THE MACHINE 4. Remove the paper. 5. Adjust the position of the back fence. 6. Adjust the position of the side fence. When you install the long size of paper, in- stall the extention. 7. Turn over the cassette. Remove the ex- tension.
Page 203 LOOKING AFTER THE MACHINE 8. Turn over the cassette again and install the extension. 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. If there is space between the paper and fences, the paper will not be fed prop- erly.
Page 204: User Maintenance Procedures
LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES To ensure that your fax continues to operate properly, some simple maintenance is required. This entails cleaning and replacing a few components. Cleaning should be done once every 6 months. Replacements should be done after a specified number of scannings or printings.
Page 205: User Maintenance Procedure Of Cleaning
LOOKING AFTER THE MACHINE User Maintenance Procedure of Cleaning Scanner...
Page 206 LOOKING AFTER THE MACHINE 1. Prepare a soft damp cloth. 2. Turn off the main power switch. 3. Lift up the operation panel. 4. Clean the pressure roller [A] with the soft damp cloth, while rotating the roller. 5. Clean the white strip [B] with the soft damp cloth.
Page 207 LOOKING AFTER THE MACHINE 6. Turn the main power switch off. 7. Clean the exposure glass [E] with the soft damp cloth. 8. Clean the pick-up and feed rollers [F] with the soft damp cloth, while turning the roll- ers in the direction shown in the diagram. 9.
Page 208: Cleaning The Corona Wire
LOOKING AFTER THE MACHINE Cassette 1. Pull out the cassette. Note: When you pull out the cassette, pull it out horizontally. [Roller on the cassette] [Roller inside the machine] 2. Clean the rollers on the cassette and in the interior of the machine using the soft damp cloth.
Page 209 LOOKING AFTER THE MACHINE 4. Gently drag the blue lever from end to end twice. Make sure the lever is re- turned on the original position. 5. Re-install the toner cassette. Slide the toner cassette into the mahine as far as it will go. Gently push down the cassette to secure it in place.
Page 210: User Maintenance Procedure For Replacing
LOOKING AFTER THE MACHINE User Maintenance Procedure for Replacing Replacing the ADF Roller Assembly and the Separation Pad You should replace the ADF(Auto Document Feeder) roller assembly and the separation pad to prevent misfeeds about every 30,000 sheets. To check how many sheets you’ve scanned, please refer the section titled "Counters"...
Page 211 LOOKING AFTER THE MACHINE 5. Install the new separation pad. 6. Close the operation panel. Make sure you push down on both sides of the panel so it locks into place.
Page 212 LOOKING AFTER THE MACHINE Replacing the Photoconductor You should replace the photoconductor to maintain the copy quality after about every 30,000 sheets. If the following display appears, replace the photoconductor. MEMORY TRANS. PROBLEM REPLACE PC To check how many sheets you’ve printed, please refer the section titled "Counters"...
Page 213 LOOKING AFTER THE MACHINE 4. Remove the old the photoconductor. 5. Place the photoconductor in the ma- chine. Pay attention to the green knob. One of them is marked "R" for right side. 6. Remove the black sheet as shown in the diagram.
Page 214 LOOKING AFTER THE MACHINE 8. Replace the toner cassette. 9. Close the upper cover and the operation panel. After you replace the photoconductor, reset the counter for photoconductor inside the machine. 1. The display is shown as opposite. MEMORY TRANS. PROBLEM REPLACE PC 2.
Page 215: The Front Paper Feed Unit
LOOKING AFTER THE MACHINE The Front Paper Feed Unit 1. Using both hands, pull out the feed unit. Then remove it by holding it up and lift- ing it out at the same time. Note: When you pull out the cassette, pull it out horizontally.
Page 216: The Side Paper Feed Unit
LOOKING AFTER THE MACHINE The Side Paper Feed Unit 1. Open the side cover. 2. Wipe the 2 rollers. 3. Close the side cover.
Page 217: Solving Problems
SOLVING PROBLEMS Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDICATORS AND DISPLAY PANEL Check Display indicator lights if there are any problems.
Page 218: Adjusting The Document Feeder
SOLVING PROBLEMS DOCUMENT JAMS Adjusting the Document Feeder Depending on the thickness of the paper, three settings can be selected; thin, normal, and thick. 1. Open the operation panel. 2. To meet the paper type to be scanned, adjust the lever position as shown in the following table.
Page 219: Copy Jams
COPY JAMS SOLVING PROBLEMS COPY JAMS If the CLEAR COPY appears in the display, there is a copy jam. There are four possible locations: Cassette entrance Inside the machine Cassette Entrance 1. Pull open the cassette. 2. Gently pull out the misfed paper. Do not leave any pieces inside.
Page 220: Copy Feed Area
SOLVING PROBLEMS COPY JAMS Copy Feed Area Inside the machine 1. Remove the copy tray. 2. Pull up and open the operation panel. 3. Open the upper cover. 4. Open the front cover.
Page 221 COPY JAMS SOLVING PROBLEMS 5. Pull out the jammed paper carefully. CAUTIONS: Do not touch the fusing unit . It may be hot. Do not touch the photoconductor drum. Any toner on the paper will not be fixed to the paper. Be careful not to get your hands or clothing dirty.
Page 222 SOLVING PROBLEMS COPY JAMS Copy Exit Area 1. Open the copy exit cover. 2. Gently pulled the jammed paper. 3. Close the copy exit cover.
Page 223: Copy Jams With The Optional Removable Cassette (Cassette Area)
COPY JAMS SOLVING PROBLEMS Copy Jams with the Optional Removable Cassette (Cassette Area) 1. Take out the removable cassette. 2. Pull out the cassette. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Replace the cassette. 5.
Page 224: Paper Jams In The Optional Front Paper Feed Unit
SOLVING PROBLEMS COPY JAMS Paper Jams in the Optional Front Paper Feed Unit 1. When is lit, pull out the paper feed unit. If two front feed units are installed, both indicators may be lit. In this case, begin with the lower paper feed unit. Note: When you pull out the cassette, pull it out horizontally.
Page 225: Paper Jams In The Optional Side Paper Feed Unit
COPY JAMS SOLVING PROBLEMS Paper Jams in the Optional Side Paper Feed Unit 1. When is lit, open the feed unit side cover. If two landscape feed units are in- stalled, both indicators may be lit. In this case, begin with the lower unit. 2.
Page 226: Communication Problems
SOLVING PROBLEMS COPY JAMS 6. Press down the paper that is set in the unit until the bottom plate clicks. Make sure the paper fits correctly under the two metal corners. 7. Replace the feed unit to its original posi- tion.
Page 227: Operating Difficulties
OPERATING DIFFICULTIES SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Required Action STANDBY MODE Nothing happens when the Check the power cord. Is it properly plugged into the outlet? switch is turned on. Plug it in firmly SET DOC. OR DIAL NO is Switch the power on.
Page 228 SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Action Required Frequent original misfeeds Multifeeds Incorrect positioning of originals Put the document in the feeder correctly. See page 24. Incorrect alignment of originals Align the edges of the document. See page 24. Curled pages Flatten the document.
Page 229 OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Action Required Transmission cannot take The other machine is out of order. place; the Line Fail indicator Check the error report. blinks. Ask the other party to check their machine and correct the fault. The line is busy or noisy. Note: Before taking action, Check that the dial tone is sent out.
Page 230 SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Action Required Stripes on copies. The exposure glass is dirty. Clean the exposure glass (see page 194). Do user maintenance, especially glass [E] (see page 193). TELEPHONING You can’t receive phone calls; You are in Auto Receive mode. the unit only rings once then Change to Manual Receive mode goes into receive mode.
Page 231: Displayed Error Messages
DISPLAYED ERROR MESSAGES SOLVING PROBLEMS DISPLAYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine. NO BOOKING FOR POLLING No polling reception operations have been programmed. RECV NO TRANS FILES EXIST There are no messages in memory waiting for transmission. NO POLLING DOCUMENTS There are no messages in memory waiting to be polled.
Page 232 SOLVING PROBLEMS DISPLAYED ERROR MESSAGES THIS CODE DOES NOT This personal code has not been programmed. EXIST FAX NO NOT PROGRAMMED There are no fax numbers stored in this Group. NO DATA PROGRAMMED The Group that you tried to erase does not contain any fax numbers.
Page 233: Error Codes
ERROR CODES SOLVING PROBLEMS ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot.
Page 234 SOLVING PROBLEMS ERROR CODES Code Possible Cause The page took too long to send. Send again at a lower resolution, or without 4-00 halftone. The line may be bad. There is a bad line. The telephone line at the rear of the machine may be 4-01 disconnected.
Page 235: Calling An Authorized Service Representative
DEDICATED TRANSMISSION PARAMETERS SOLVING PROBLEMS CALLING AN AUTHORIZED SERVICE REPRESENTATIVE The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit.
Page 236: Specifications
SPECIFICATIONS Dimensions: Front operation: 18.7" x 20.5" x 10.3" (W x D x H) Side operation: 20.5" x 18.7" x 10.3" (W x D x H) Excluding trays, handset, and optional kits. Weight: 42 lbs Excluding the toner cassette, trays and printer paper. Power Supply: 115 Vac, 60 Hz;...
Page 237: Appendix A
APPENDIX A PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) With this feature you can store documents in memory ready to be picked up by callers to your machine. The callers are prompted by a sequence of recorded messages and the document or documents they require are automatically sent.
Page 238 APPENDIX A 5. Set the document and select any contrast/resolution settings you require. 6. Press Start. 7. To finish, press Function. To give the document a name, go MEMORY TRANS. DEC.31.12:59PM to step 4 below. SET DOC. OR ENTER FAX NO. To store another document, press MEMORY 100% No and go back step 3.
Page 239: Editing Documents
APPENDIX A Editing Documents Changing a Document To change an existing document, you need to erase it then create a new document in its place. Changing a Document’s Label 1. Press Function. 2. Press 3 and 8. SET BOX NO. BOX NO.
Page 240: Erasing A Fax On Demand Document Or Its Name
APPENDIX A Erasing a Fax on Demand Document or its Name 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CAHNGE 40REPORTS 2. Press 3 and 8. SET FILE NO. BOX NO. _ PRINT LIST NO TO CANCEL 3.
Page 241: Printing A Fax On Demand List
APPENDIX A PRINTING A FAX ON DEMAND LIST If you want a list of the Fax on Demand Documents, print a list using this procedure. 1. Press Function 4 and 7. 2. Press Start. PRINTING A FAX ON DEMAND DOCUMENT If you want to check what a stored document looks like, print a copy using this procedure.
Page 242: Storing The Fax On Demand Recorded Messages
APPENDIX A STORING THE FAX ON DEMAND RECORDED MESSAGES When a caller requests a Fax on Demand document, the machine can be programmed to play back appropriate messages. This section describes how to record these messages. 7 types of message may be stored. Each message may last up to 30 seconds.
Page 243 APPENDIX A 4. Enter the message number which you FOD VOICE PRESS NO TO CANCEL wish to record. MSSG NO.1 VOICE GREETING PRESS YES TO RECORD Either: Press a number (1-7) on the keypad. Search through the numbers using 5. Press Yes to Start recording. FOD VOICE Speak your message into the CAN RECORD ANOTHER 10SECOND...
Page 244: How Callers Use Fax On Demand
APPENDIX A How Callers Use Fax on Demand The sequence in which the machine plays back messages is outlined below. The table below shows the sequence that a caller to the fax service follows, and how the machine will respond. Note that the caller must wait until a message has completely finished playing before pressing a key.
Page 245 APPENDIX A PRINTING A FAX ON DEMAND INFORMATION SERVICE REPORT 1. Press Function 6 and 0. SYSTEM SET NO TO CANCEL 2. Press 2 2 2 2 7 and 6. FAX ON DEMAND REPORT PRESS START NO TO CANCEL 3. Press Start. FAX ON DEMAND REPORT PRINTING 4.
Page 246: Appendix B
APPENDIX B DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) You can resend transmitted documents or reprint important received messages, providing they have been stored on the Disk File. Note, however, this function does not support the following features: Immediate Transmission Memory Lock Reception Confidential Transmission/Reception...
Page 247: Programming A List Of Senders To Treat Differently
APPENDIX B Programming a List of Senders to Treat Differently A terminal sending an incoming message always identifieds itself to your machine. This identification consisits of a RTI, CSI or G4 TID code. By programming your machine with a list of these ID’s you can choose the senders whose messages will be saved to Disk File.
Page 248: Choosing How To Treat The Programmed Senders
APPENDIX B Choosing How to Treat the Programmed Senders There are two ways to screen incoming messages for storage on Disk File: Only save messages from terminals whose ID’s have been programmed, or save all messages exept those from terminals whose ID’s have been programmed. 1.
Page 249: Erasing Disk Files
APPENDIX B Erasing Disk Files Documents stored on the disk file can be deleted using this function. You need to know the document’s index numbers. To find out, print a list using one of the following searches: Search by time period Search by destination name Search by personal code Search by file number...
Page 250 APPENDIX B Search by Period 4. Press 1. CLEAR DISK SET START TIME FEB 01 1995 10:00AM~ YES OR NO FEB 23 1995 08:20PM 5. Enter the start date and time for the CLEAR DISK SET START TIME search. 1995 10:00AM~ YES OR NO Change the month using i or m.
Page 251 APPENDIX B 13. Press Yes twice. The file is cleared. 14. Either: To erase another file, go to step 11. To finish: Press Function. Search by Destination 4. Press 2. CLEAR DISK ENTER RTI/CSI NO TO CANCEL 5. Enter the destination’s RTI or CSI. CLEAR DISK YES OR CLR NO TO CANCEL...
Page 252 APPENDIX B Specify the Personal Code to Search 4. Press 3. CLEAR DISK ENTER ID CODE PERS. CODE _ NO TO CANCEL 5. Enter the personal code. CLEAR DISK YES OR CLR PERS. CODE 1111 DESIGN3 6. Press Yes. CLEAR DISK YES OR NO FOUND:100 SELECT _ PRINT LIST...
Page 253 APPENDIX B 6. Press Yes. CLEAR DISK YES OR NO FOUND:100 SELECT _ PRINT LIST (TX) 1PERIOD 2TERMINAL 7. Either: To print the list format, press k. Choose the list format, press 1 only to print the file details or press 2 to print the file details with a portion of the message image.
Page 254: Erasing A File
APPENDIX B Erasing a File NOTE: When erasing a file, specify its index number not the file number to find this out, print a list (see page 238). 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG.
Page 255: Printing Disk Files
APPENDIX B PRINTING DISK FI LES This function allows you to print documents stored on the disk file. You need to know the documents’ index numbers. To find these out, print a list using one of the following searches: search by time period search by destination name search by personal code search by file number...
Page 256 APPENDIX B Search by Period 4. Press 1. PRT DISK FILE SET START TIME FEB 01 19 10:00AM~ YES OR NO FEB 23 1995 08:20PM 5. Enter the start date and time for the PRT DISK FILE SET START TIME search.
Page 257 APPENDIX B 13. Press Yes twice. The file is printed. 14. Either: To print another file, go to step 12. To finish: Press Function. Search by Destination 4. Press 2. PRT DISK FILE ENTER RTI/CSI NO TO CANCEL 5. Enter the destination’s RTI or CSI. PRT DISK FILE YES OR CLR XYZ COMPANY...
Page 258 APPENDIX B Search by Personal Code 4. Press 3. PRT DISK FILE ENTER ID CODE PERS. CODE _ NO TO CANCEL 5. Enter the personal code. PRT DISK FILE YES OR CLR PERS. CODE 1111 DESIGN3 6. Press Yes. PRT DISK FILE YES OR NO FOUND:100 SELECT _ PRINT LIST...
Page 259 APPENDIX B 7. Either: To print the list format, press k. Choose the list format, press 1 only to print the file details or press 2 to print the file details with a portion of the message image. And press Start. To print a file - press Yes, and go PRT DISK FILE to step 8.
Page 260: Print A Document
APPENDIX B Print a Document NOTE: When printing a document, specify the index number of the file (not the file number). Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CAHNGE 40REPORTS 2. Press 5 and 8. PRT DISK FILE SELECT _ 1SRCH FOR SENT 2SRCH FOR RCVD...
Page 261: Appendix C
APPENDIX C PAPER FEED UNIT WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Operation Up to two additional paper feed units can be installed. Each paper feed unit can hold up to 500 sheets of paper, which means that you can add an extra 1,000 sheets of copy paper capacity to your fax machine.
Page 262: Appendix D
APPENDIX D FEATURE EXPANDER TYPE 140 80 MB HD WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. General You can upgrade the memory capacity of the facsimile machine with this hard disk unit. Neither the standard memory nor the optional 2 Mbyte or 4 Mbyte memory card can be used if you install the hard disk unit.
Page 263: Appendix E
APPENDIX E ISDN INTERFACE TYPE 140 Introduction The optional ISDN Interface Type 140 allows you to send and receive fax messages on high-speed high-quality digital networks. It will allow you to connect the machine to an ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax communication.
Page 264: Setting Up The Group 4 Interface
APPENDIX E Batch Transmission The use of Batch Transmission is critical to making your Group 4 ISDN kit a cost effective alternative to Group 3. Set up a batch for each of your major fax message destinations. To do this, decide on separate times of execution for each of your batch files.
Page 265 APPENDIX E 3. Input your ISDN number for Group 4 communications. The format of the number must be as follows: International Dial Prefix, Your Country Code, Your Area Code, then you must input a Pause, followed by your telephone number. After that, if your ISDN G4 number contains a subaddress, type a slash followed by the subaddress number.
Page 266 APPENDIX E To type the slash, you must have OWN ISDN-G3 NUMBER programmed one of the User Func- YES OR CLR tion Keys to input a subaddress 0111212-5551234/2468 (see page 148 for how to program a User Function Key). Press that User Function Key to input the slash, then input the subaddress.
Page 267 APPENDIX E Programming the Terminal ID If your machine transmit using Group 4 mode, Terminal ID (G4 TID) will be printed on the top of the messages of receivers. G4 Terminal ID consists in "Country Code", "-", "Telephone Number" "=" "Terminal ID Code".
Page 268: Operation
APPENDIX E Operation Dialing and Storing Telephone Numbers Overview After installing the ISDN Interface Type 140, you must be careful to select the correct signaling type (Group 3 or Group 4) when dialing, or when storing a telephone number as a Speed Dial or Quick Dial. The G4 key on the operation panel allows you to select whether the telephone number is to be dialed using Group 3 (G3) or Group 4 (G4).
Page 269 APPENDIX E Transmission Procedure The following example shows how to dial (assuming that the ISDN Interface Type 140 has been installed). The differences between this procedure and the procedure for the base machine (refer to page 24) are as follows: You have to select G3 or G4 before you dial a number.
Page 270 APPENDIX E Storing a Telephone Number The following example shows how to store a Quick Dial if the ISDN Interface Type 140 has been installed. The differences between this procedure and the procedure for the base machine (refer to page 287) are as follows: You have to select G3 or G4 before you input a Quick Dial or Speed Dial You may have to input a subaddress for a G4 number if the destination has one.
Page 271 APPENDIX E 5. Yes. QUICK DIAL ENTER LABEL A BC 6. Either: Program a label for this number: go to step 7. Do not program a label: Yes. Go to step 8. 7. Input a label using the Quick Dial keys. QUICK DIAL OPTION SETTING Then press Yes.
Page 272 APPENDIX E Automatic Fallback from Group 4 Mode to Group 3 Mode If your machine cannot communicate with the other party using Group 4 mode, it will try using Group 3 mode. This will allow your machine to send the message even if you selected Group 4 mode instead of Group 3 mode by mistake.
Page 273 APPENDIX E Explanation of the Items in the Group 4 Identifier Transmitter and Receiver Terminal IDs The following example shows what happens when the two communicating terminals are connected to two different ISDNs. Each ISDN has its own country code. ISDNs International Link Transmitter...
Page 274 APPENDIX E Switching the Command Information Line On/Off This is similar to the TTI On/Off switching option for Group 3 Transmission (see page 37). The Command Information Line consists or the Receiver and Transmitter Terminal IDs, the Date and Time, and the Page Number. Normally, this line is printed at the top of each of the pages you transmit when they are received at the other end.
Page 275: Troubleshooting
APPENDIX E Troubleshooting Call Progress Signals (CPS) Sometimes, a Call Progress Signal and an error message will appear on the display panel. Possible messages are as follows. The machine is dialing; do not DIALING press Stop. Try again later. REMOTE TERMINAL BUSY Check the number, and check that G3 WRONG NUMBER or G4 was correctly selected.
Page 276: Appendix F
APPENDIX F INSTALLING THE MACHINE Location For the best possible performance, install your machine in a place which satisfies the following conditions. Not exposed to direct sunlight Well ventilated (air turnover at least three times per hour); to avoid the build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30 yd /hr per person.
Page 277: Attaching The Document Table And Document Tray
APPENDIX F Attaching the Document Table and Document Tray 1. Open the front cover. 2. Attach the document table and the docu- ment tray as shown. 3. Close the front cover until you hear it clicks. If your document is large, pull the extensions out.
Page 278: Installing The Machine Cover
APPENDIX F Attaching the Copy Tray 1. Attach the copy tray as shown. 2. You can also extend the copy tray. Install the Side Grill To minimise the amount of ozone encountered when using the machine, fix this grill over the ventilation holes on the left side of the machine as shown.
Page 279: Installing The Photoconductor, Cleaning Pad And Toner Cassette
APPENDIX F Installing the Photoconductor, Cleaning Pad and Toner Cassette Before using the machine, install the photoconductor, cleaning pad and the toner cassette as in the following procedure 1. Lift up the operation panel. 2. Open the front cover. (Push the button on the cover.) 3.
Page 280 APPENDIX F 6. Install the new cleaning pad. Match the position of the arrow on the cleaning pad with the arrow on the in- side the machine. Note: Push the cleaning pad until you hear it clicking Important: Do not forget to install the cleaning pad.
Page 281: Rotatable Operation Panels
APPENDIX F Rotatable Operation Panels You can change the direction of the operation panels according to a direction in which the machine is installed. There are two panels you can move, the keypad panel (pictured below) and the Quick Dial panel. Follow the same steps for each. WARNING: Turn off the power before you begin this procedure.
Page 282: Connecting The Machine
APPENDIX F Connecting the Machine Before using the machine, connect the machine to the telephone line properly. And plug the power cable and switch on. Main Power Switch Handset Power Source 115 Vac. LINE 60Hz Phone Company’s Jack Make sure that it is properly connected to the telephone line and the power outlet, as shown above.
Page 283: Loading Paper In The Cassette
APPENDIX F Loading Paper in the Cassette When you load the paper in the cassette, do the following. 1. Remove the cassette. Note: When you pull out the cas- sette, pull it out horizontally. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out.
Page 284 APPENDIX F 4. Fan the paper. Make sure the edges are uniformly aligned and place the paper into the cassette with the side on wish you wish to print face up. Check the pa- per fits under the metal corners. 5.
Page 285: Installing Removable Cassette And Loading Paper (Option)
APPENDIX F Installing Removable Cassette and Loading Paper (option) 1. Pull out and remove the cassette. 2. Turn over the cassette and remove the front cover attached to the cassette as shown in the picture. Then close the cassette. 3. Remove the cover of the cassette. 4.
Page 286 APPENDIX F 5. Adjust the position of the back fence. 6. Adjust the position of the side fence Installing the long paper extension. 7. Turn over the cassette. Remove the ex- tension. 8. Turn over the cassette again and install the extension.
Page 287 APPENDIX F 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. If there is space between the paper and fences, the paper will not be fed prop- erly. To avoid this, carefully move in each fence until it is flush with the paper.
Page 288: Attaching The Optional Handset
APPENDIX F Attaching the Optional Handset 1. Attach the handset stand to the bracket by two screws. And attach the bracket with stand to the machine by two screws. 2. To avoid slack wire hanging at the rear of the machine, attach the cord clip. 1) Insert the cord into the clip about two thirds down (see diagram).
Page 289: Using Manual Feed
APPENDIX F Using Manual Feed You can set a sheet of paper using the manual feeder when you make a copy or print from the PC (Optional Printer Interface is required). 1. Insert a sheet of paper and align it with the right edge.
Page 290: Before You Send Your First Fax
APPENDIX F BEFORE YOU SEND YOUR FIRST FAX Some Items Must be Programmed First Overview After you have installed your new machine and connected it to the telephone line, there are a few things that you have to do before you start to send fax messages from your new machine.
Page 291 APPENDIX F Date and Time Your fax machine has an internal clock. It controls the following features. The time display on the operation panel while the machine is idle. Operation of time-delay features like Send Later. The date and time that is printed out on pages that you receive, if Reception Time is switched on.
Page 292 APPENDIX F 1. Press Function 6 0 2 2 2 2 6 and 2. PSTN LINE TYPE SELECT YES TO END 2. Press until the screen is as shown DAYLIGHT SAVING TIME SELECT opposite, and then press Yes. YES TO END 3 .
Page 293 APPENDIX F Some machines may reject your transmitted fax messages if you have not stored the RTI, TTI, or CSI in advance. Note: You can switch the TTI off for a particular transmission if you do not wish it to be printed on your pages as they are printed at the other end. See page 37.
Page 294 APPENDIX F 1. Either: To enter the TTI from the standby mode, press Function 6 0 2 2 2 2 YES TO SET PREVIOUS 6 and 1. Press until the screen is TO CANCEL NEXT as shown opposite. Then press Yes.
Page 295 APPENDIX F 1. Either: YES TO SET PREVIOUS TO CANCEL NEXT If you enter the CSI from the standby mode, press Function, 6, 0, 2, 2, 2, 2, 6, and 1. And then press until the screen is as shown opposite. Finally press Yes. If you have just entered the CSI in the previous procedure, press Yes.
Page 296: Quick Dial, Speed Dial, And Group Dial
APPENDIX F QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can use Speed Dial, Quick Dial or Group Dial. These features allow you to store telephone numbers in your machine’s memory. (A stored number will remain in the memory, and you can use it as many times as you wish without having to reprogram it.) Then, when you need to dial a number, just call it up (by pressing the required...
Page 297 APPENDIX F When you store a Quick Dial or Speed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operation panel before you press the Start key, so you can check whether you have selected the correct number).
Page 298: Programming Quick Dial
APPENDIX F Programming Quick Dial This machine has 64 Quick Dial Keys (01 to 64), each of which can be programmed as one of the following: Quick Dial Key, Group, Auto Document, or Keystroke Program. The page number in the following table shows the location of the programming procedure.
Page 299 APPENDIX F 5. Yes. QUICK DIAL ENTER LABEL 6. Either: Input a label using the Quick Dial keys. Then press Yes. Inputting and editing labels: see page 4. Do not program a label: QUICK DIAL OPTION SETTING Press Yes. LABEL INSERTION SELECT YES TO END 7.
Page 300 APPENDIX F 5. Either Change the label: Edit the existing la- bel, then press Yes. Keep the label as it is: Yes. QUICK DIAL OPTION SETTING Inputting and editing labels: LABEL INSERTION see page 4. SELECT YES TO END 6. Switch Label Insertion on or off. QUICK DIAL CHOOSE KEY Use the...
Page 301: Programming Speed Dials
APPENDIX F Programming Speed Dials Using this feature, you can store telephone numbers as Speed Dial Codes. You can also store a label with each telephone number for use with the Telephone Directory and Label Insertion features. Telephone Directory This makes using Speed Dial Codes more convenient. When you program a Speed Dial Code, you can program a name and a telephone number.
Page 302 APPENDIX F 5. Yes. SPEED DIAL ENTER LABEL 6. Either: Input a label using the Quick Dial SPEED DIAL YES OR CLR keys (such as XYZ CO. LONDON). Then press Yes. INPUT: Inputting and editing labels: see page 4. Do not program a label for this num- ber: Press Yes.
Page 303 APPENDIX F Editing a Speed Dial 1. Function 3 2. SPEED DIAL ENTER SPEED CODE PRINT LIST NO TO CANCEL 2. Input the Speed Dial Code that you wish to edit. Example: 0 0 If the wrong number is displayed, SPEED DIAL YES OR NO press No or use the...
Page 304 APPENDIX F 7. Switch Label Insertion on or off. Use the SPEED DIAL ENTER SPEED CODE arrows on the scroll key to select PRINT LIST the required setting. NO TO CANCEL Then: Yes. 8. Either Program another: Go to step 2. Finish: Function.
Page 305: Programming Groups
APPENDIX F Programming Groups Groups allow you to combine some numbers into one group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial Keys or Speed Dial Codes, or you can select other numbers by entering them at the keypad.
Page 306 APPENDIX F Storing Numbers in a Group First, enter Group Programming mode as explained on page 294. Then: 1. Press 1. GROUP DIAL ENTER FAX NUMBER G 01 DEST. 0 NO TO CANCEL 2. Input the number that you wish to store in the group.
Page 307 APPENDIX F Checking Which Numbers are Already in the Group First, enter Group Programming mode as explained on page 294. Then: 1. Press 2. GROUP DIAL NO TO CANCEL G 01 DEST. 1/25 CLR: CLR XYZ COMPANY ROME 2. Press to scroll through the numbers on the display.
Page 308 APPENDIX F Storing a Group Transfer Station The Group Transfer Station is one of the features of this machine that allows you to set up fax transmission networks. Briefly, the Group Transfer Station allows another party to send you a fax message and instruct your machine to send it to each number in the same Group, through the Group Transfer Station, which acts as a broadcaster.
Page 309 APPENDIX F 3. Yes. GROUP DIAL SELECT _ G 01 DEST. 0 YES TO END 1.ADDRESS 2.CHECK 3.LABEL Now, you can either: Use another module (press a key from 1 to 5). Start working on another Group (press Yes then go to step 2 of the procedure on page 294.) Reutrn to standby mode by pressing Function.
Page 310: Programming/Changing Upgraded Speed Dials
APPENDIX F Programming/Changing Upgraded Speed Dials Store the telephone numbers as Upgraded Speed Dials to specify the destination simply by entering the three-digit Upgraded Speed Dial number after pressing User Function key. Programming the Upgraded Speed Dial You can store the following as Upgraded Speed Dials: The fax number and label The search character for the Telephone Directory Label Insertion mode...
Page 311 APPENDIX F 7. Enter a label. Go to step 12 if you do not store the name. If you change the label or enter the wrong name, press Clear or No and en- ter the label again. Clear --- Erase one character at the cursor.
Page 312 APPENDIX F Transmission Using Upgraded Quick Dials 1. Place the document, then select the scanning condition. 2. Press the User Function key in which the number is programmed as Upgraded Speed Dial key. 3. Enter the number (100 to 999) in which the destination is stored from the ten key pad.
Page 313 APPENDIX F 8. Press Yes. SPD DL UPGR SET TEL DIRECTORY YES TO SKIP INPUT:_ 9. The highlighted character is the letter SPD DL UPGR OPTION SETTING which your label will appear under in the LABEL INSERTION telephone directory. SELECT Y ES T O EN D Either: Accept this letter - go to step 10.
Page 314: Storage Capacity For Telephone Numbers
APPENDIX F 4. Press Yes. SPD DL UPGR YES OR NO 123-4567 5. Press No. SPD DL UPGR ENTER FAX NUMBER NO TO CANCEL 6. Press No. SPD DL UPGR ENTER SPEED CODE The stored destination is erased. PRINT LIST NO TO CANCEL 7.
Page 315 APPENDIX F The following table shows how many telephone numbers you can store in the machine. Quick Dials Speed Dials Ten Key Pad (*2) Groups (*3) *1 The limitations on this feature are imposed by the capacity of the broadcasting machine.
Page 316: Dealing With Junk Fax Mail
APPENDIX F DEALING WITH JUNK FAX MAIL The following features will help you to reject unwanted junk fax mail. Authorized Reception: see page 109. Closed Network (Reception): see page 134. Rejection of messages from unauthorized senders: see page 108. OTHER ITEMS TO PROGRAM AT YOUR LEISURE The following features will help you use the machine more quickly and efficiently.
Page 317: Glossary
GLOSSARY GLOSSARY ADF (Automatic Document Feeder): A device which feeds the pages of a multipage document one at a time, in the order that you arranged the pages in the stack. Batch Numbering (Page Count): This is a way of numbering pages that allows you to check whether you received all pages, and if not, which ones are missing.
Page 318 GLOSSARY ECM (Error Correction Mode): This is signaling method that is designed to eliminate transmission errors on even the noisiest of telephone lines. See page EFC: This is a proprietary digital data compression technique. It shortens the time for sending a page. Factory Setting: The factory setting of a function is the state into which it was programmed at the factory;...
Page 319 GLOSSARY Reduction: If your document is wider than the paper available in the other terminal, your terminal will automatically reduce it so that it will fit. Remote Terminal: The facsimile terminal that you are sending to or receiving from. RTI: Remote Terminal Identification.
Page 320 Index Date and Time Daylight Saving Time Dedicated Transmission Parameters 224 Add Paper Indicator Dialing 24 - 26 Add Toner Indicator Disk File 2350 AI Redial Document Feeder Acceptable originals 20 - 21 Sending a fax Document Jam 206 - 207 AI Short Protocol Document size, allowable Authorized Reception...
Page 321 Immediate Transmission 22, 41 Specified Cassette Selection 122 Indicators Substitute Reception Add Paper Transfer Request by Tonal Signals 63 Add Toner Two-in-one Receive File 47, 101 Ozone Installation International dialing 25, 287 Page Count Page Retransmission Keystroke Programs Parallel Memory Transmission PBX, dialing from behind 25, 287 PC Printer Mode...
Page 322 Telephone Line Type Resolution TTI (Transmit Terminal Identification) Default setting 8, 32 User Function Keys Restricted Access User Parameters On/off switch Using an OMR Sheet 155 - 156, 160 Reverse Order Printing Your Machine’s ISDN Group 3 Number 254 RTI (Remote Terminal Identification) Your Machine’s ISDN Group 4 Number 253 Your Machine’s Telephone Number Programming Fax on Demand...
Page 323 Transfer Station Your machine as Transmission Basic Procedure Broadcasting Chain Dialing Immediate 22, 41 Immediate Transmission ISDN Memory 23, 41 Tonal Signals Using AI Redial Using an OMR Sheet 157, 159 Transmission Deadline (TRD) Transmission mode Default setting TTI (Transmit Terminal Identification) 282 TTI On/Off Two-in-one User Function Keys...
Page 324 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
Page 325 FUNCTION LIST FUNCTION PAGE Polling Reception Confidential Transmission Transfer Request Secured Polling Transmission Free Polling Transmission Erasing Memory Files Erasing Polling Reception Files Erasing Polling Transmission Files Erasing Disk Files File Retransmission Programming Quick Dials/Printing the Quick Dial List Programming Speed Dials/Printing the Speed Dial List Programming Groups/Printing the Group Dial List Keystroke Programs: Labelling and Erasing Auto Documents: Labelling and Erasing...
Page 326 FUNCTION PAGE Programming Specified Senders for Disk File Programming Specified Cassette Selection Programming the Date and Time Adjusting the Speaker and Buzzer Volume Selecting the Language on the Display and Reports Checking Counters 1: Memory card or hard disk required 2: Group 4 kit required 3: Optional extra paper feed unit required 4: Printer interface kit required...
Page 327 CERTIFICATION LABEL Certification Label RICOH UNITECHNO CO., LTD. Complies with FDA radiation performance standards, 21 CFR Subchapter J. TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN. MANUFACTURED: PPC2100S...
Page 328 Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlington, VA 22209. 703-525-3234 Ricoh Company Ltd., 15-5, Minami-Aoyama 1-Chome, Minato-ku, Tokyo 107, Japan Part No. H5158600B...
Page 329 Quick Reference Card Function List: To access the functions below, press the function key, then enter the function’s number. FUNCTION FUNCTION Polling Reception Programming the Personal Codes/Printing the Personal Codes Confidential Transmission Programming the Night Timer Transfer Request Sending a Service Report Secured Polling Transmission Specified Image Area Free Polling Transmission...
Page 330 Basic transmission procedure Memory Transmission Immediate Tranmission Make sure that the machine is in standby mode. Check that the Memory indicator is lit. Check that the Memory indicator is not If it is not lit, press MEMORY Lit. If it is lit, press MEMORY Carefully place the document in the feeder.
Page 331 Programming Quick Dial Speed Dial Function 31 Yes Function 32 Yes Press the Quick Dial Key input the Speed Dial Code that you wish to program that you wish to program Enter the telephone number with the Ten key pad Press Yes Input a label using Quick Dial Key (or press No if you don’t want to) Switch label insertion on or off using the arrow keys.
Page 332 REPORT SETTINGS Automatically Printed Report ON/OFF DEFAULT Confidential File Report User Parameter Switch 04 digit 0* Co mm un i c a t i on F ai lure NOTE Report Error Report Contact Service Technician File Reserve Report User Parameter Switch 03 (Memory Storage Report) digit 2 Communication Result Report...
Page 333 OPERATOR’S MANUAL RICOH FAX4800L Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 334 Optional Equipment Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 140 80M Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added. ISDN G4 KIT (ISDN INTERFACE UNIT TYPE 140 This allows you to send and receive using the ISDN (Integrated Services Digital Network) PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)
Page 335 Table of Optional Equipment Optional Equipment Memory *1 Paper Feed G4/G3 Unit *3 Kit *4 Memory Card 2M Memory Card 4M Hard Disk 80M Function Upgrade Card Printer Interface Kit Telephone Handset Paper Cassette Front Paper Feed Unit Side Paper Feed Unit ISDN G4 Kit G3 Kit Counter...
Page 336 WARNING: WARNING This equipment has been tested and found to This symbol attached some comply with the limits for a Class A digital device, components to alert the user not to pursuant to Part 15 of the FCC Rules. These touch them because they may be very limits designed...
Page 337 IMPORTANT SAFETY INSTRUCTIONS In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions. 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and cautions marked on the product. 4.
Page 338 16. Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. 17. Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 339 Table of Contents INTRODUCTION WHAT DOES A FAX MACHINE DO? TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION HOW TO USE THIS MANUAL MANUAL OVERVIEW CONVENTIONS Keynames Displays Symbols Accessing Previously Used Functions GENERAL PRECAUTIONS POWER AND GROUNDING COLD WEATHER POWER-UP THUNDERSTORMS COPY PAPER TONER CARTRIDGES OPERATING PRECAUTIONS...
Page 340 Receiving Fax Messages When There is a Problem TELEPHONE CALLS Making a Telephone Call Answering the Telephone Phoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments ADVANCED FEATURES NETWORKING Overview What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Transfer Request Combining Transfer Request with Broadcasting...
Page 341 Checkered Mark Reception Time Reducing the Page Length Two in One Closed Network (Reception) OTHER Calling to Request a Message (Polling) File Management User Function Keys OMR Sheets Saving Energy Night Timer Counters Communication Result Display PC Printer Mode (Printer Interface Required) Copying Dual Access RDS (Remote Diagnostic System)
Page 342 The Front Paper Feed Unit The Side Paper Feed Unit SOLVING PROBLEMS DOCUMENT JAMS Clearing a Document Jam Adjusting the Document Feeder COPY JAMS Cassette Entrance Copy Feed Area Copy Exit Area Copy Jams with the Optional Removable Cassette (Cassette Area) Paper Jams in the Optional Front Paper Feed Unit Paper Jams in the Optional Side Paper Feed Unit COMMUNICATION PROBLEMS...
Page 343 APPENDIX B DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) Reception to Disk File Switching Reception to Disk File On/Off Programming a List of Senders to Treat Differently Choosing How to Treat the Programmed Senders Erasing Disk Files Erasing a File PRINTING DISK FILES Printing a List Print a Document...
Page 344 Connecting the Machine Loading Paper in the Cassette Installing Removable Cassette and Loading Paper (Option) Attaching the Optional Handset Installing Optional Memory Card, Function Upgrade Card, and Fax on Demand Using Manual Feed BEFORE YOU SEND YOUR FIRST FAX Some Items Must be Programmed First QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Programming Quick Dial...
Page 345: What Does A Fax Machine Do
INTRODUCTION Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features (Some of these features are optional). WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
Page 346: Manual Overview
HOW TO USE THIS MANUAL MANUAL OVERVIEW Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.
Page 347 HOW TO USE THIS MANUAL CONVENTIONS CONVENTIONS The following conventions were used when writing this manual. Keynames These have been printed in a bold typeface. For example: When you see a command in bold such as "Start " means "Press the Start key on the operation panel".
Page 348 Symbols HOW TO USE THIS MANUAL Most procedures start from standby mode, MEMORY TRANS. APR.4.12:12PM that is, when the display is as shown on the SET DOC. OR ENTER FAX NO. right. The value after "MEMORY" shows how MEMORY 100% much memory space is remaining.
Page 349: Power And Grounding
GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1.
Page 350 COLD WEATHER POWER-UP GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57 F, or condensation may form inside the machine. 1. Raise the room temperature to 68 F at less than 18 F per hour. 2.
Page 351: Toner Cartridges
GENERAL PRECAUTION COPY PAPER COPY PAPER 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used. Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
Page 352 GENERAL GENERAL PRECAUTIONS GENERAL Read the Important Safety Information at the front of this manual. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
Page 353 GUIDE TO COMPONENTS Quick Dial Key Flip Plate Document Tray Power Switch Operation Panel Copy Tray Paper cassette Document Guide Front Cover Release Button Document Table Optional Telephone Handset Optional Front Paper Feed Unit Optional Side Paper Feed Unit Optional Removable Cassette...
Page 354 OPERATION PANEL PC Printer Communi- Check Display Option cating Receive File Darken Standard Auto Receive Normal Detail Manual Memory Halftone Lighten Fine Receive Function Speed Dial/ Stamp Tel Directory Stop Energy Saver Pause/AI Redial Copy On Hook Dial Start Clear OPER Space Symbol...
Page 355 OPERATION PANEL Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this manual. Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions shown by the arrow.
Page 356: Sending A Fax Message
ROUTINE OPERATION SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
Page 357 ROUTINE OPERATION SENDING A FAX MESSAGE Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause a misfeed.
Page 358 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Procedure at a Glance Overview There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately. You quickly wish to check whether you have successfully connected with the other party.
Page 359 ROUTINE OPERATION SENDING A FAX MESSAGE Memory Transmission Memory Transmission is convenient because: Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long). While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
Page 360 SENDING A FAX MESSAGE ROUTINE OPERATION Normal Memory Transmission still takes place when using the following: Send Later Transfer Request Store Double Sided Specify Multiple Destinations Specified Image Area The file is erased if any of the following happen during transmission: The Stop key is pressed.
Page 361 ROUTINE OPERATION SENDING A FAX MESSAGE 3. Dial in one of the following ways. MEMORY TRANS. OPTIONS PRESS YES OR CLR 2125551234 a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 1 : Only if the telephone handset is installed. If your telephone line is through a PBX, dial the access code, then a pause, then the telephone number.
Page 362 MEMORY TRANS. OPTIONS ENTER FAX NUMBER SENDING A FAX MESSAGE ROUTINE OPERATION Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 17). 2. Make sure that the Memory indicator is lit. If it is not, press Memory. 3.
Page 363 ROUTINE OPERATION SENDING A FAX MESSAGE If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key. 5.
Page 364 SENDING A FAX MESSAGE ROUTINE OPERATION Storing Double Sided Documents When you are using Memory Transmission and press the User Function Key programmed as Store Double Sided, both sides of a document can be scanned. The front and back of the scanned document will be printed in order, on separate sheets at the other end.
Page 365 ROUTINE OPERATION SENDING A FAX MESSAGE The Check Display Indicator is blinking If CLEAR ORIGINAL appears in the display: Take out the document (see page 201). Then redial the destination. If ERROR PRESS STOP KEY appears in the display: If the Communicating lamp is not lit, press Stop. If the Communicating lamp is lit, wait until it goes out, then press Stop.
Page 366: Cancelling A Memory Transmission
SENDING A FAX MESSAGE ROUTINE OPERATION Cancelling a Memory Transmission When communication is in progress 1. Press the Stop Key. MEMORY TRANSMISSION CANCEL PRESS YES OR NO 2. If two messages are being sent (*), select 1234567 the file to cancel with the U and T keys. 3.
Page 367 ROUTINE OPERATION SENDING A FAX MESSAGE Sending a Page with Very Fine Detail You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Page 368 SENDING A FAX MESSAGE ROUTINE OPERATION Selecting the Halftone Type This model has two types of Halftone: the Dither Process and the higher quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure. 1. Function 6 0 2 2 2 2 6 and 3. USER PARAMETER PRINT LIST The settings for switch 00 are now...
Page 369 ROUTINE OPERATION SENDING A FAX MESSAGE Home Position Setting Adjustments For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also, you can change the home positions of these settings. If you need other adjustments, contact a service representative.
Page 370 ROUTINE OPERATION SENDING A FAX MESSAGE...
Page 371 SENDING A FAX MESSAGE ROUTINE OPERATION Dialing with the Telephone Directory This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it. Example: You wish to dial "XYZ CO. LONDON". 1.
Page 372 ROUTINE OPERATION SENDING A FAX MESSAGE Optional Features for Transmission When you make a routine transmission, you can access a few optional features. These options are only available if " OPTION " can be seen in the top right corner of the display. Personal Code Personal Codes do the following.
Page 373 SENDING A FAX MESSAGE ROUTINE OPERATION If you input your Personal Code, your name will appear on the Journal and Transmission Result Report. 1. Press T 0 1. PERSONAL CODE ENTER CODE NO TO END 2. Enter the Personal Code Example: 7 3 6 2 The display shows the name that PERSONAL CODE...
Page 374 ROUTINE OPERATION SENDING A FAX MESSAGE 2. Example: Send at 11:30pm SEND LATER PRESS YES OR NO Enter 1 1 3 0 on the ten key pad. TODAY 11:30 AM/PM: # To change AM/PM, press * or # on the ten key pad.
Page 375 SENDING A FAX MESSAGE ROUTINE OPERATION 1. Press T, 0 and 3. PAGE COUNT SET COUNT PAGE(S) NO TO END 2. Example: 10 pages. PAGE COUNT PRESS YES OR NO PAGE(S) 3. Yes. TTI (Transmit Terminal Identification) Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end.
Page 376 ROUTINE OPERATION SENDING A FAX MESSAGE Sending by a Specific Time (Transmission Deadline) This feature is called Transmission Deadline (TRD). If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline. If the line is busy, the machine will redial at set intervals either until the message gets through or until the deadline passes.
Page 377 SENDING A FAX MESSAGE ROUTINE OPERATION Economy Transmission This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving features: use of off-peak rates, and Batch Transmission. Also, you do not have to input the required transmission time every time, like you do with Send Later.
Page 378 ROUTINE OPERATION SENDING A FAX MESSAGE Storing the Economy Transmission Time Before using Economy Transmission, you must use Function 72 to program a time for Economy Transmissions to start. This should be the start of the off-peak rate period for your area. After you have stored this, you will not need to change it again until your telephone company changes the starting time of the off-peak rate period.
Page 379: Changing Transmission Mode
SENDING A FAX MESSAGE ROUTINE OPERATION Sending Quickly (Immediate Transmission) Procedure If you do not wish to store the fax message in memory before sending it out, use the following procedure. The advantages and drawbacks of Immediate Transmission and Memory Transmission are discussed on pages 14 and 15.
Page 380 ROUTINE OPERATION SENDING A FAX MESSAGE Immediate Transmission as Your First Choice The default mode of your machine is Memory Transmission. If you wish, you can change this home position to Immediate Transmission. The procedure is as follows (see page 223 if you need more information about the User Parameter settings adjustment procedure).
Page 381 SENDING A FAX MESSAGE ROUTINE OPERATION Using the Stamp Press the Stamp key to have faxes you send stamped. When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediate transmission, it shows that the page was sent successfully.
Page 382 ROUTINE OPERATION SENDING A FAX MESSAGE Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.
Page 383 SENDING A FAX MESSAGE ROUTINE OPERATION Using the AI (Artificial Intelligence) Redial Key The machine learns and remembers the last 10 telephone numbers that you input. Then, if you have to redial one of these numbers, just press the AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.
Page 384: Selecting The Reception Mode
ROUTINE OPERATION RECEIVING FAX MESSAGES RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages. Auto Receive Mode Manual Receive Mode Press the Reception mode key to switch between the modes. Auto Receive Mode This mode is selected when the Auto Receive indicator is lit.
Page 385 RECEIVING FAX MESSAGES ROUTINE OPERATION 1. The machine rings continuously until you answer the call. Pick up the handset. 2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal. Note: Remove any documents that are in the feeder.
Page 386 ROUTINE OPERATION RECEIVING FAX MESSAGES Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature. If you do not like keeping received fax messages in memory: After your machine has received a fax message to memory, it sends an OK signal to the other end.
Page 387: Making A Telephone Call
TELEPHONE CALLS ROUTINE OPERATION TELEPHONE CALLS A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.
Page 388 ROUTINE OPERATION TELEPHONE CALLS Using the Handset Using the fax machine’s built-in or optional handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish). 1.
Page 389 TELEPHONE CALLS ROUTINE OPERATION Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other party. If you hear a high-pitched tone, a fax is coming in.
Page 390 ROUTINE OPERATION TELEPHONE CALLS Do not replace the handset if you wish to speak to the other party again. When your machine emits a tone, press Stop then speak. Speaker and Buzzer Volume Adjustments Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset.
Page 391 ADVANCED FEATURES NETWORKING Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines. As we have seen (Sending to More Than One Location, page 19), you can send the same fax message directly from your machine to more than one location. The diagram in that section shows your machine sending the same fax message to three locations.
Page 392 ADVANCED FEATURES NETWORKING What Networking Features Does This Machine Have? The machine’s networking features are summarized below. Transfer Request: This allows you to send a fax message to a number of destinations via a single Transfer Station (see page 51). Transfer Request can be combined with Broadcasting to set up more complex networks (see page 54).
Page 393 NETWORKING ADVANCED FEATURES Preparing the Machine for Networking Operations Before you can start to set up fax communication networks, there are some items that you have to program in your machine. These are as follows. Your Fax Machine’s Own Telephone Number The ID Code (the ID Code of your machine and all the Relaying Terminals and Transfer Stations must be the same) If you install the optional Group 4 ISDN kit, there are some other items that you...
Page 394 ADVANCED FEATURES NETWORKING Storing the ID Code Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same. The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.
Page 395 NETWORKING ADVANCED FEATURES To store an ID Code, do the following. 1. Function 6 0 2 2 2 2 6 1 then until the POLLING ID screen is as shown opposite. YES TO SET PREVIOUS TO CANCEL NEXT 2. Yes. POLLING ID ID SETTING YES TO END...
Page 396 ADVANCED FEATURES NETWORKING Transfer Request Transfer Request helps you save costs when you send the same message to more than one place in a distant area. Your machine sends the message to the Transfer Station, which holds it in memory. The Transfer Station then sends it on to each of the End Receivers in sequence.
Page 397 NETWORKING ADVANCED FEATURES Cross-references Quick Dial and Speed Dial: see pages 291 and 293. Groups: see page 292. ID Code: see page 49. Telephone Number Lists: see page 171. 1. Make sure that the machine is in standby mode (see page 17). 2.
Page 398 ADVANCED FEATURES NETWORKING Note: You can select up to 99 Transfer Stations, and up to 30 End Receivers for each Transfer Station (This number depends on how many numbers are currently waiting in memory to be dialed. See the table on page 305 for more information concerning the limitations to this feature).
Page 399 NETWORKING ADVANCED FEATURES Combining Transfer Request with Broadcasting If you wish to set up complex fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass the message on to 30 End Receivers.
Page 400 ADVANCED FEATURES NETWORKING The fax number of San Francisco must be programmed in a Quick Dial or Speed Dial of the machines in New York and Houston. Multi-step Transfer The principles of the Two-step Transfer feature can be used to build up a multi-step facsimile network.
Page 401 NETWORKING ADVANCED FEATURES Your Machine as a Transfer Station Your machine can be a Transfer Station for other people to use for their Transfer Requests. If the requesting party is using a machine of the same manufacturer as your machine, they must perform the Transfer Request procedure given after page 51. Any requesting party must have the same ID Code as your machine’s.
Page 402 ADVANCED FEATURES NETWORKING Storing the Remote ID As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immediately. This remote ID is also used as the password for Fax on Demand. 1.
Page 403 NETWORKING ADVANCED FEATURES Procedure for Transfer Request by Tonal Signals If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station, they will have to do the following procedure. Full Procedure A quick reference version of this procedure is given on the next page.
Page 404 ADVANCED FEATURES NETWORKING Example Procedure (for Quick Reference) Remote ID: 1111 Transfer Result Report Destination: Speed Dial 04 in your machine. End Receivers, as programmed in your machine: Quick Dial 01, Speed Dial 02, Group Dial 03. 1. The requesting party must dial your machine using an external telephone, and wait for the fax tones.
Page 405 NETWORKING ADVANCED FEATURES Beep Tones Sometimes during a Remote Transfer, you may hear one or more beeps. The following table explains the meanings of these signals. Sound Reason Required Action One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error.
Page 406: Programming Keystrokes
ADVANCED FEATURES TRANSMISSION TRANSMISSION Programming Keystrokes Overview If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program. Keystroke Programs are stored in Quick Dial Keys or Speed Dial Codes.
Page 407 TRANSMISSION ADVANCED FEATURES Storing a Keystroke Program 1. Make sure that the machine is in standby MEMORY TRANS. APR.4.12:25PM mode (see page 16). SET DOC. OR ENTER FAX NO. MEMORY 100% 2. Place a sheet of paper in the feeder. Skip step 2 if you are making a Poll- MEMORY TRANS.
Page 408 ADVANCED FEATURES TRANSMISSION Labeling a Program If you store a label for your keystroke programs, the label will appear on the display when you use the program. 1. Function 3 and 4. PROGRAM CHOOSE KEY If you press and Start, a Program List PRINT LIST will be printed.
Page 409 TRANSMISSION ADVANCED FEATURES Using a Program Before using a program, make sure that the machine is in standby mode (see page 24 for details). Transmission Program 1. Place your document in the feeder. MEMORY TRANS. OPTIONS ENTER FAX NUMBER 2. Press the programmed Quick Dial Key, or enter the programmed Speed Dial code.
Page 410 ADVANCED FEATURES TRANSMISSION Erasing a Program When you wish to delete a keystroke program, do the following. 1. Function 3 and 4. PROGRAM CHOOSE KEY PRINT LIST NO TO CANCEL 2. Press the Quick Dial key or enter the PROGRAM YES OR NO Speed Dial codes that holds the TRANSMIT DAILY REPORT...
Page 411: Sending Confidential Messages
TRANSMISSION ADVANCED FEATURES Sending Confidential Messages Overview This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end.
Page 412 ADVANCED FEATURES TRANSMISSION If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine’s ID with that Confidential ID. Then: The receiver can print the message by inputting the Confidential ID that is stored with that person’s Personal Code.
Page 413 TRANSMISSION ADVANCED FEATURES 2. Enter the Confidential ID that you wish to CONF. ID PRESS YES OR NO use for this message. 2567 Example: 2 5 6 7 on the ten key pad and press Yes. 3. Dial and press Start. For how to use other options, see page 27 and the pages following.
Page 414 ADVANCED FEATURES TRANSMISSION Storing an Auto Document You can store the Auto Document in a Quick Dial or Speed Dial and give it a label. Storing an Auto Document 1. Place the document and select the MEMORY TRANS. OPTIONS resolution/contrast settings you require. ENTER FAX NUMBER 2.
Page 415 TRANSMISSION ADVANCED FEATURES Labeling an Auto Document 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 2. Press 3 and 5. 30PROG. CHANGE 40REPORTS AUTO DOCUMENT CHOOSE KEY PRINT LIST NO TO CANCEL 3. Now choose the Quick Dial key or Speed AUTO DOCUMENT SELECT _ YES=END...
Page 416 ADVANCED FEATURES TRANSMISSION Customized Auto Document Programming documents into Quick Dials or Speed Dials which have destinations already stored in them is called "Customized Auto Document". You can not only amend Quick Dials/Speed Dials, but may also add programmed destinations to Auto Documents.
Page 417 TRANSMISSION ADVANCED FEATURES Printing the Contents of an Auto Document If you need to remind yourself of what one of your stored Auto Documents looks like, do the following procedure. 1. Function 5 and 3. AUTO DOCUMENT CHOOSE KEY PRINT LIST NO TO CANCEL 2.
Page 418 ADVANCED FEATURES TRANSMISSION 4. Press 2. AUTO DOCUMENT ENTER LABEL The document name is displayed. NO TO CANCEL 5. Press Clear or No to enter the document name again. 6. Press Yes to return to the standby mode. AUTO DOCUMENT CHOOSE KEY PRINT LIST NO TO CANCEL...
Page 419 TRANSMISSION ADVANCED FEATURES 5. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT ment. 10 OFFICE LOCATION MAP "Document Cleared!" will flash up. CLEAR DOCUMENT? If you don’t wish to erase this Auto Document, press No. 6. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT CHOOSE KEY ment’s label.
Page 420 ADVANCED FEATURES TRANSMISSION Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time, anybody can use it. However, using a system of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine. The necessary procedures are given in the following sections.
Page 421 TRANSMISSION ADVANCED FEATURES Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code: A name: This will be printed on reports, such as the Journal, to identify the users of the machine. It is also used with the Label Insertion feature. A Confidential ID: This must be different for each Personal Code, and different from your machine’s Confidential ID.
Page 422 ADVANCED FEATURES TRANSMISSION 5. Input a name for this Personal Code PERS. CODE YES OR CLR using the Quick Dial keys. 5477 Example: JOHNSON JOHNSON Inputting and editing labels: see page 223. If you do not wish to store a label: Yes.
Page 423 TRANSMISSION ADVANCED FEATURES 3. Either: Erase this Personal Code: Press Clear then Yes. Go back to step 2. Edit the contents of this code: PERS. CODE YES OR CLR Press Yes. 5477 Go to step 4. JOHNSON 4. Either: To change the Quick Dial key this PERS.
Page 424 ADVANCED FEATURES TRANSMISSION Switching on Restricted Access Restricted Access allows you to keep a closer track of machine usage, and deters passers-by from casually using your machine. If this feature is switched on, users have to enter their Personal Code before they can use the machine.
Page 425 TRANSMISSION ADVANCED FEATURES Operating the Machine with Restricted Access Switched On If you have switched Restricted Access on, the display is as shown below when the machine is in standby mode. Before you can use the machine, you must enter your personal code that you have already registered in the machine.
Page 426 ADVANCED FEATURES TRANSMISSION Tonal Signals Some organizations offer you special services by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
Page 427 TRANSMISSION ADVANCED FEATURES Operating the Tone Key 1. Make sure that the machine is in standby mode, and that there is no document in the feeder. 2. Pick up the telephone handset, or press On Hook Dial. 3. Dial the remote facility. Do not press Start 4.
Page 428 ADVANCED FEATURES TRANSMISSION Dialling with the Dial Option Key The SUB (Sub-address) and SID (Sub-address ID) features allow you to send confidential messages to other manufacturer’s machines provided with these features. Similary, the SEP (Selecting Polling) and PWD (Password) features let you pick up fax messages. Confidential Transmission with SUB/SID MEMORY TRANS.
Page 429 TRANSMISSION ADVANCED FEATURES Polling Reception with SEP/PWD Press Function followed by 1 1. MEMORY TRANS. OCT.13. 03:29PM SET DOC. ENTER FAX NO. MEMORY 100% 2 Enter the number of the destination. POLLING RECV OPTIONS ENTER FAX NUMBER 3 Press the Dial Option Key. 123456 (Example : F5) Note : You must program F5 as the Dial...
Page 430 ADVANCED FEATURES TRANSMISSION Storing Part of a Number This feature is called Chain Dialing. It allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.
Page 431 TRANSMISSION ADVANCED FEATURES Specified Image Area (Function Upgrade Card Required) Overview If you only wish to transmit a part of the page, use this feature. You tell the machine what area to scan by specifying two parameters: The Skip Length, and the Scan Length.
Page 432 ADVANCED FEATURES TRANSMISSION 2. The settings for switch 00 are now shown SWITCH00: 00000000 on the bottom line of the display. 3. Press until the settings for switch 06 are SWITCH06: 00000000 shown. The setting that you need to change is digit 5.
Page 433 TRANSMISSION ADVANCED FEATURES Label Insertion This feature supplements the TTI. It uses the Personal Code and the Quick Dial or Speed Dial Label to inform the other party who is sending the message, and to state who the message is for. To use this feature, you must: Switch Label Insertion on for each Quick Dial and Speed Dial that you wish to use this feature with (see the procedures starting on pages 293 and 27).
Page 434 ADVANCED FEATURES TRANSMISSION Closed Network (Transmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Page 435 TRANSMISSION ADVANCED FEATURES Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. So, even if this feature is switched on, you should still check your operation panel display to check whether you have reached the correct terminal, and be ready to press Stop if the wrong terminal’s RTI or CSI is displayed.
Page 436 ADVANCED FEATURES TRANSMISSION ECM (Error Correction Mode) and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably.
Page 437 TRANSMISSION ADVANCED FEATURES Batch Transmission Overview This feature will save communication costs if you often send more than one message to the same location. Example: If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call.
Page 438 ADVANCED FEATURES TRANSMISSION Note: You can have up to 50 fax messages in the same batch. Messages using Confidential Transmission cannot be put into a batch. Cross-reference Sending at a Specific Time: see page 28. Switching Batch Transmission On/Off In a new machine, this setting is "On". If you wish to change this setting, use the following procedure (See page 227 if you need more information about the User Parameter settings adjustment procedure).
Page 439: Receiving Confidential Reception
RECEPTION ADVANCED FEATURES RECEPTION Receiving Confidential Reception Overview This feature is called Confidential Reception. If the other party sends you a message using Confidential Transmission, the message is stored in the memory, and not printed. The "Receive File" indicator on the operation panel blinks to inform you when a confidential message has come in.
Page 440 ADVANCED FEATURES RECEPTION Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received. 1. Function 6 0 2 2 2 2 6 and 1. OWN NUMBER (G3) YES TO SET PREVIOUS...
Page 441 RECEPTION ADVANCED FEATURES Printing a Confidential Fax Message If the Receive File indicator is blinking, do the following to print the message. 1. Function 5 and 5. PRT CONF. RX ENTER CONF. ID CONFIDENTIAL ID: NO TO CANCEL 2. Input the ID. Example: 6 7 5 4 from the ten PRT CONF.
Page 442 ADVANCED FEATURES RECEPTION Confidential File Report This report informs you when a confidential message has been received. You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs.
Page 443 RECEPTION ADVANCED FEATURES Locking Incoming Messages (Memory Lock) Overview If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine. Messages received by Confidential Reception will not be printed when you input the Memory Lock ID.
Page 444 ADVANCED FEATURES RECEPTION 3. Yes. MEMORY LOCK ID ID SETTING YES TO END 4. Input the Memory Lock ID that you will be MEMORY LOCK ID using. Example: 6 7 5 4 from the ten key YES OR CLR pad. 6754 5.
Page 445 RECEPTION ADVANCED FEATURES 3. Change the on/off setting by pressing LINE TYPE (PSTN) SELECT YES TO END 4. Finsh Yes and Function. If you wish, you can prevent unidentified senders from sending you messages while Memory Lock is on. See page 103. Specifying Which Senders Messages to Lock in Memory If you would like to receive information from only select locations into memory lock, you can program the RTI, CSI, G4 TID codes of those locations.
Page 446 ADVANCED FEATURES RECEPTION 5. Either: Enter another RTI, CSI or G4 TID: Go to step 3. Finish: Function. 6. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with . It is not possible to edit an RTI/CSI/G4 TIDs; if you wish to do so, you must delete the incorrect entry and re-input it.
Page 447 RECEPTION ADVANCED FEATURES Printing from Memory Lock If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. 1. Function 5 and 6. PRT MEM. LOCK ID SETTING MEMORY LOCK ID: _ NO TO CANCEL 2.
Page 448 ADVANCED FEATURES RECEPTION Rejection of Messages from Unidentified Senders If you wish, you can make the machine reject incoming messages that require storage to your machine’s memory, if they are not accompanied with an identifier such as the RTI or CSI. Features that would be affected are Substitute Reception, Memory Lock, and Confidential Reception, Forwarding, and Action as a Transfer Station.
Page 449 RECEPTION ADVANCED FEATURES Authorized Reception Overview This feature helps you to reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. To use this feature: Switch Authorized Reception on. Specify the senders whose messages you want accept.
Page 450 ADVANCED FEATURES RECEPTION Cross-references RTI and CSI: see page 287. Wild Cards: see page 118. JOURNAL: see page 171. Switching Authorized Reception On/Off Before you use Authorized Reception, you have to switch it on using Function 62. If it is switched off, the machine will accept any incoming fax message. 1.
Page 451 RECEPTION ADVANCED FEATURES Finish: Yes. 3. Type in an RTI, CSI or G4 TID, then press AUTHORIZ. RX Yes. STORE AS WILD CARD? YES XYZ. CO. Label input and editing: see page 220. 4. Either: Store this RTI as a wild card: Yes. Otherwise: No.
Page 452 ADVANCED FEATURES RECEPTION 2. Press until the settings for switch 08 are shown. The settings that you need to change are digit 2 (double underline) and 3 (single underline). 3. Set one of the two as shown opposite If you want to accept all incoming mes- sages from the Special Terminals.
Page 453 RECEPTION ADVANCED FEATURES Forwarding Overview Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called "forwarding terminals". If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
Page 454 ADVANCED FEATURES RECEPTION Notes: Your machine prints all the messages that it forwards. If you do not want to it to do this, change the setting of the user parameter (Function 63) switch 11 bit 6 to ’0’. You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output.
Page 455 RECEPTION ADVANCED FEATURES Then press Yes. FORWARDING SELECT _ See page 17 for how to dial. NO. 02 DEST.0 Do not use the handset. 1.RTI PROG 2.RTI YES TO END 5. Either: If you wish all incoming messages to be forwarded to this station: Do not store any RTIs/CSIs/G4 TIDs for it.
Page 456 ADVANCED FEATURES RECEPTION Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 8 and 2. FORWARDING SET FORWARD. CODE NO. _ PRINT LIST NO TO CANCEL 2. Input the code number of the forwarding station that you wish to edit. Then press Yes.
Page 457 RECEPTION ADVANCED FEATURES until the RTI/CSI/G4 TID that you wish FORWARDING SELECT _ to delete appears. NO. 02 DEST.0 1.RTI PROG 2.RTI YES TO END To delete the RTI/CSI/G4 TID: Clear, then go to step 4. It is not possible to edit an RTI/CSI/G4 TID; if you wish to do so, you must delete the incorrect label and store a new one.
Page 458 ADVANCED FEATURES RECEPTION 3. Set one of the two as shown opposite If you want to forward all incoming mes- sages from special terminals. Press 6 of the ten key pad to change the SWITCH8: 0100 0000 setting of digit 6. If you want to forward all incoming mes- Press 7 to change the setting of digit 7.
Page 459 RECEPTION ADVANCED FEATURES 2. Press until the settings for switch 02 are SWITCH02: 0000 0000 shown. Digit 0 (Double Underlined) The setting that you need to change is 0: Forwarding Mark is Off digit 0. 1: Forwarding Mark is On 3.
Page 460 ADVANCED FEATURES RECEPTION The number of RTI/CSI/G4 TID’s that you can store for use with this feature is 10. You can use Wild Cards to extend the number of RTI/CSI/G4 TID’s that you can specify. Note: If one of the senders changes their RTI/CSI/G4 TID, you have to change the stored RTI/CSI/G4 TID also.
Page 461 RECEPTION ADVANCED FEATURES To delete the displayed RTI/CSI/G4 TID: Clear. When you have finished: Function. Note: Messages from senders that have RTI/CSI/G4 TIDs that match those that were input using the above procedure will be printed using the first (upper) paper cassette. If there is no paper in the upper cassette, messages from the specified senders will be stored in the memory (substitute reception).
Page 462 ADVANCED FEATURES RECEPTION Switching Specified Cassette Selection On/Off Before you use this feature, you have to switch it on using Function 62. 1. Function 6 0 2 2 2 2 6 and 2. LINE TYPE (PSTN) SELECT YES TO END 2.
Page 463 RECEPTION ADVANCED FEATURES Wild Cards This feature greatly enhances the effectiveness of the following features: Authorized Reception Forwarding Memory Lock Multi-sort Document Specified Cassette Selection Memory Disk File In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from.
Page 464: Reverse Order Printing
ADVANCED FEATURES RECEPTION Reverse Order Printing Normally, the machine prints the pages of received messages in the order that they were received uncollated. However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.
Page 465 RECEPTION ADVANCED FEATURES Multi-sort Document Reception Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders. This feature eliminates the extra steps needed to have someone make photocopies.
Page 466 ADVANCED FEATURES RECEPTION Setting the Number of Copies and Programming the Senders for the Multi-sort Document 1. Function 6 0 2 2 2 2 8 and 3. MULTISORT ENTER 1-9 COPY ENTER # COPY: COPY(S) YES TO END 2. Input the number of copies that you need, MULTISORT SELECT then press Yes.
Page 467 RECEPTION ADVANCED FEATURES 7. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with . It is not possible to edit previously stored RTIs/CSIs/G4 TIDs; if you wish to do so, you must delete the incorrect label and store a new one. To delete the displayed RTI/CSI/G4 TID: Clear.
Page 468 ADVANCED FEATURES RECEPTION 3. Set one of the two as shown opposite: When you want to Multi-sort all incoming messages from special terminals. SWITCH08: 0000 0001 When you want to Multi-sort all incom- ing messages except those from special terminals SWITCH08: 0000 0011 4.
Page 469: Printing A Center Mark
RECEPTION ADVANCED FEATURES Printing a Center Mark If you switch this feature on, a mark is printed halfway down each received page on the left hand side. This makes it easy for you to position the hole puncher correctly when you file away the received fax messages. The center mark is not printed when you use the machine for making copies.
Page 470 ADVANCED FEATURES RECEPTION Checkered Mark The machine prints a checkered mark in the top left corner of the first page of received messages. Using this mark, you can find the first page easily. This makes it easier for you to separate the messages that are lying in the copy tray. To switch this feature on or off, do the following (see page 223 if you need more information about the User Parameter settings adjustment procedure).
Page 471 RECEPTION ADVANCED FEATURES Reception Time When you receive a message, the time is printed at the top of the page. However, this is the time at the transmitting end. To check the local time, you have to print the Journal. However, if you switch on Reception Time, the local time is also printed on each page that you receive.
Page 472 ADVANCED FEATURES RECEPTION Reducing the Page Length If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image so that it will fit on one page, if the image length is within the following limits.
Page 473 RECEPTION ADVANCED FEATURES Two in One Printout Received Message Page 1 Page 2 Page 2 Page 1 Half-letter size Letter Size This feature helps you conserve paper. If the size of the incoming page is half the size of the paper in the cassette, the machine will print out two pages on one sheet of paper.
Page 474 ADVANCED FEATURES RECEPTION Closed Network (Reception) This feature may help you to prevent reception of excessive junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Note: This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer.
Page 475 OTHER ADVANCED FEATURES OTHER Calling to Request a Message (Polling) Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory for other machines to poll from you.
Page 476 ADVANCED FEATURES OTHER Leaving a Document to be Picked Up by Others (Polling Transmission) Use Polling Transmission when you wish to leave a document in the memory for others to pick up. You cannot specify the telephone number of the polling terminal (the terminal that you wish to poll your document), but using the ID Code there are ways to make sure that the message does not go to the wrong place, as explained below.
Page 477 OTHER ADVANCED FEATURES Note: If you see FILE EXISTS CLEAR? PRESS YES NO, you already have a message on Free Polling Standby. To keep the old message: No. Remove the document from the feeder. To erase the old message: Yes. Secured Polling 1.
Page 478 ADVANCED FEATURES OTHER 3. Press , 0 and 5. ID CODE ENTER ID CODE NO TO END 4. Enter the ID code that you wish to use for ID CODE PRESS YES OR NO this message. 2567 Example: 2 5 6 7 from the ten key pad. 5.
Page 479 OTHER ADVANCED FEATURES Options for Polling Transmission When you store a document in memory for Polling Transmission, you also have the following options: Personal Code: This is the same as for normal transmission (see page 27). Page Count:This is the same as for normal transmission (see page 29). TTI On/Off: This is the same as for normal transmission (see page 30).
Page 480 ADVANCED FEATURES OTHER Picking Up Messages Stored Elsewhere (Polling Reception) Use this feature when you wish to poll a message from another terminal. You can poll documents from many terminals with only one operation (use Groups and Keystroke Programs to make the most out of this feature). You have three options: Free Polling, Secured Polling, and Stored ID Override, as described for Polling Transmission (see page 131).
Page 481 OTHER ADVANCED FEATURES Stored ID Override Option This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only. Before pressing Start in the previous procedure and when Option is displayed: 1. Press , 0 and 5. ID CODE ENTER ID CODE NO TO END...
Page 482 ADVANCED FEATURES OTHER File Management This section describes how to alter files that have been programmed using the following features: Memory Transmission (Function 21) Confidential Transmission (Function 21) Transfer Request (Function 21) Polling Reception (Function 22) You can use this function to: Erase a file Change the Transmission Time Erase a destination...
Page 483 OTHER ADVANCED FEATURES File Retransmission This feature allows you to transmit a fax message again by changing the transmission time, as long as the File Retention Time has not yet expired. Use this feature when you wish to retransmit a fax message that is still stored in a file in the memory.
Page 484 ADVANCED FEATURES OTHER Changing Contents of a File or Erasing a File from Memory You can alter any of the memory files (except Confidential Reception files). This is useful if the memory is getting full and you need to make some space for an important job.
Page 485 OTHER ADVANCED FEATURES Setting or Changing a Transmission Time 3. Press 2. TRANS. CLR/CHNG TIME=11:00PM TRANS NOW: NO YES TO END 4. Either: Set or change the transmission TRANS. CLR/CHNG time using the ten key pad and # TIME=11:30AM and * to alter AM/PM. TRANS NOW: NO YES TO END Press No if you want to send the mes-...
Page 486 ADVANCED FEATURES OTHER Adding a Destination 3. Press 4. TRANS. CLR/CHNG ENTER FAX NO DEST. NO TO CANCEL 4. Enter an additional destination. TRANS. CLR/CHNG YES OR CLR DEST. 123-4567 5. Press Yes. TRANS. CLR/CHNG SELECT _ NO.0002 YES TO END 1.FILE CLEAR 2.CLOCK 6.
Page 487 OTHER ADVANCED FEATURES 5. Confirm the file and press Yes. CLEAR POLLING TX SCROLL The transmission is cancelled. FILE NO. : _ PRINT LIST LAST FILE:0002 NO TO CANCEL Repeat the procedure from step 2 to cancel another file. 6. Press Function. MEMORY TRANS.
Page 488 ADVANCED FEATURES OTHER User Function Keys There are five Function keys (F1 to F5) on the operation panel. You can program each of these keys with a feature that you wish to use frequently. There are two ways to do this. Store a User Function Code in the User Function Key.
Page 489 OTHER ADVANCED FEATURES To store a User Function Code, do the following procedure. 1. Function 3 and 6. At this time, you can print a User USER FUNCTION PRESS F1 TO F5 Function List if you press Start. PRINT LIST NO TO CANCEL 2.
Page 490 ADVANCED FEATURES OTHER 2. F4. If you cannot select this Function Key, it is already being used for PROGRAM? something. Select another Func- YES OR NO tion Key. 3. Yes Function. Using a Function Program 1. F4. SPEED DIAL ENTER SPEED CODE PRINT LIST NO TO CANCEL 2.
Page 491 OTHER ADVANCED FEATURES OMR Sheets Introduction Instead of inputting instructions at the operation panel, you can mark up a special form, called an OMR Sheet (OMR means Optical Mark Reader), and scan your instructions into the machine. Your fax machine will read the marks on the form and carry out your instructions.
Page 492 ADVANCED FEATURES OTHER Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields. Boxes are for marking user parameter settings, the contrast setting, and so Fields are for inputting telephone numbers and names. Marking Up Boxes The correct way to mark up a box is shown below.
Page 493 OTHER ADVANCED FEATURES Marking Up Fields There are two types of field. Number Fields: These are for inputting telephone numbers, personal codes, the number of pages in the fax message (Page Count), and the transmission start time (when using Send at a Specific Time or Send by a Specific Time).
Page 494 ADVANCED FEATURES OTHER Name Fields In a name field, each letter, symbol, or punctuation mark is represented by two digits. The characters that you can use with this machine are shown below, with the character codes for each one. Code Character Code Character...
Page 495 OTHER ADVANCED FEATURES The Five Types of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them (Using Function 54, print a sample of each OMR Sheet for your reference while you are studying this section). Procedures for use are on page 154 and the pages following that.
Page 496 ADVANCED FEATURES OTHER CAUTION: If you mark a Quick Speed that already contains a number, the machine will replace the old number without giving you any warning. 3. In the "FAX No." field, write the telephone number that you wish to store in the Quick/Speed Dial number that you just marked in steps 1 and 2.
Page 497 OTHER ADVANCED FEATURES 4. Mark up the Quick and Speed Dials that you wish to place in this Group. Each Quick and Speed Dial has one box above it. Example: Store Quick Dials 01, 02, 06, 10, and 27, and Speed Dials 00, 01, 05, 16, 24, and 39 into the Group.
Page 498 ADVANCED FEATURES OTHER Transfer Request Program Sheet You can use this sheet when you make a Transfer Request. 1. At the top of the sheet, next to Trans. Mode, mark up either the box above "Memory" or the box above "Immediate". 2.
Page 499 OTHER ADVANCED FEATURES Procedures To Print an OMR Sheet Note: You must have Letter or Legal size paper in the cassette before you print an OMR Sheet. 1. Function 5 4. OMR SHEET ENTER CODE CODE: NO TO CANCEL SCROLL 2.
Page 500 ADVANCED FEATURES OTHER Using an OMR Sheet to Program the Machine After marking up the OMR Sheet, do the following. 1. Place the OMR Sheet in the feeder face MEMORY TRANS. OPTIONS down. ENTER FAX NUMBER 2. Start. SCAN PROGRAM SHEET YES OR NO 3.
Page 501 OTHER ADVANCED FEATURES Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the print. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.
Page 502 ADVANCED FEATURES OTHER When you press any key on the operation panel. (When the heater roller is cool halfway.) Which Saving Energy Mode is Best for You? You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint.
Page 503 OTHER ADVANCED FEATURES Night Timer Overview Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. This will affect your electricity bills. The Night Timer feature lets you program timers to switch this heating element on and off.
Page 504 ADVANCED FEATURES OTHER Switching the Night Timer (Power Saver) On or Off The Night Timer feature must be switched on using Function 62. If it is switched off, the heating elements will stay on all the time. 1. Function 6 0 2 2 2 2 6 and 2. LINE TYPE (PSTN) SELECT YES TO END...
Page 505 OTHER ADVANCED FEATURES Input the time: 0 9 0 0. Press to move the cursor and repeat step 3 for the second timer. Input 0 6 0 0 for the timer value. POWER SAVER DAY OF WK. (TUE) ON=12:00AM ON=12: To change AM to PM and the other YES TO END way around, press #.
Page 506: Communication Result Display
ADVANCED FEATURES OTHER Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following software counters: Tx (Transmit) Counter: The number of pages that your machine has sent. Rx (Receive) Counter: The number of pages that your machine has received.
Page 507 OTHERS ADVANCED FEATURES PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer. Documents printed from your computer will be sent to your fax machine as text (ASCII characters) or graphics (vector or dot image), depending on the application that you are using.
Page 508 ADVANCED FEATURES OTHER Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.
Page 509 OTHER ADVANCED FEATURES Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features (such as Confidential Transmission), dial the number, and...
Page 510 ADVANCED FEATURES OTHER RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
Page 511 OTHER ADVANCED FEATURES AI Short Protocol This feature employs Artificial Intelligence (AI) to learn the communication characteristics of the machines programmed as Speed Dials or Quick Dials. AI Short Protocol helps you to reduce communication costs between machines produced by the same manufacturer. AI Short Protocol only works if you dial using Quick Dial, Speed Dial, or AI Redial;...
Page 512: Automatically Printed Reports
REPORTS AUTOMATICALLY PRINTED REPORTS Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the switch of the user parameters (see page 223) indicated in the subtitle. Journal (Switch 03, bit 7) This report gives detail on each communication made by your terminal.
Page 513 AUTOMATICALLY PRINTED REPORTS REPORTS Communication Failure Report (ON if Transmission Result Report is OFF) This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off. Error Report (Turned on/off by a Service Technician) This report is printed after each unsuccessful communication.
Page 514 REPORTS AUTOMATICALLY PRINTED REPORTS The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below. The Result Column OK: Successful Communication E: An error occurred STANDBY: Ready to transmit...
Page 515 AUTOMATICALLY PRINTED REPORTS REPORTS Printing a Sample of Data on the Reports For reference purposes, the machine prints the first few inches of the fax message on the following reports. Communication Result Report File Reserve Report File Clear Report (Polling Clear Report) Communication Failure Report Transfer Result Report The procedure to switch this feature on or off is as follows.
Page 516 REPORTS USER-INITIATED REPORTS USER-INITIATED REPORTS These reports can be printed at any time by executing a procedure on the operation panel. Descriptions of Available Reports Journal In addition to the automatic output of this report, you can print the Journal at any time.
Page 517: Print The Personal Journal
USER-INITIATED REPORTS REPORTS 2. Enter the number of the list you want. QUICK DIAL LIST Example: For Quick Dial list, press 1. PRESS START NO TO CANCEL 3. Start. Program List This gives details on the Keystroke Programs that you have stored in the machine. 1.
Page 518 REPORTS USER-INITIATED REPORTS 4. Enter the personal code. PERSONAL JOURNAL If you enter the wrong code, press Clear PERS. CODE1111 or No to enter the correct code. NO TO CANCEL Clear --- Erase one digit at the cursor. No --- Erase all. 5.
Page 519 USER-INITIATED REPORTS REPORTS Fax on Demand List (Fax on Demand Kit Required) To get a list of boxes and their names: 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS 2. Press 4 and 7. FOD PROGRAM LIST PRESS START NO TO CANCEL...
Page 520 REPORTS USER-INITIATED REPORTS User Parameter List This shows the current settings of the User Parameters. 1. Press Function 6 0 2 2 2 2 6 and 3. and Start. Quick Key Label List Follow these steps to print out a label with the destination names/function names currently stored in Quick Dials and User Function keys.
Page 521: Loading Paper
LOOKING AFTER THE MACHINE LOADING PAPER Loading Paper in the Main Cassette or Optional Front Paper Feed Unit When the Add Paper indicator ( ) on the operation panel is lit, the cassette is empty. 1. Slide out the cassette until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 522 LOOKING AFTER THE MACHINE Loading Paper in the Optional Side Paper Feed Unit 1. Slide out the side paper feed unit until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 523 LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE Changing the Paper Size in the Main Cassette or the Optional Front Paper Feed Unit 1. Slide out the cassette until it stops. Then, with both hands, remove it by holding it up and lifting it out at the same time.
Page 524 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at [Main Cassette] the front of the cassette). To remove an existing plate, squeeze the two vertical tabs slightly inwards while pulling the plate out from below (see dia- gram).
Page 525 LOOKING AFTER THE MACHINE Changing the Paper Size in the Optional Side Paper Feed Unit 1. Slide out the paper feed unit until it stops. Then, with both hands, remove it by hold- ing it up and lifting it out at the same time.
Page 526 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at the front of the feed unit). To remove an existing plate, push in the tab at the base while lifting the plate out from above (see diagram). Insert a plate with the appropriate paper size en- graved on the front.
Page 527 LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE AND CLEANING PAD When the Add Toner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change the toner cassette.
Page 528 LOOKING AFTER THE MACHINE 4. Shake the toner cassette before installing it. On the new toner cassette, pull out the sheet. And remove the black sheet. 5. Slide the new toner cassette into the ma- chine as far as it will go. Gently push down the cassette to secure it in place.
Page 529 LOOKING AFTER THE MACHINE REPLACING THE STAMP When the mark made by the verification stamp becomes pale, replace the stamp as described below. 1. Pull up the scanner. 2. Replace the stamp. If tweezers are not available, you may press the point of a pencil down verti- cally into the stamp and remove it by lifting straight up.
Page 530 LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 1. Pull out the removable cassette. 2. Remove the cover of the cassette. 3. Push the paper until it clicks.
Page 531 LOOKING AFTER THE MACHINE 4. Remove the paper. 5. Adjust the position of the back fence. 6. Adjust the position of the side fence. When you install the long size of paper, in- stall the extention. 7. Turn over the cassette. Remove the exten- sion.
Page 532 LOOKING AFTER THE MACHINE 8. Turn over the cassette again and install the extension. 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. If there is space between the paper and fences, the paper will not be fed properly. To avoid this, carefully move in each fence until it is flush with the paper.
Page 533: User Maintenance Table Of Cleaning
LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES To ensure that your fax continues to operate properly, some simple maintenance is required. This entails cleaning and replacing a few components. Cleaning should be done once every 6 months. Replacements should be done after a specified number of scannings or printings.
Page 534 LOOKING AFTER THE MACHINE User Maintenance Procedure of Cleaning Scanner...
Page 535 LOOKING AFTER THE MACHINE 1. Prepare a soft damp cloth. 2. Turn off the main power switch. 3. Lift up the operation panel. 4. Clean the pressure roller [A] with the soft damp cloth, while rotating the roller. 5. Clean the white strip [B] with the soft damp cloth.
Page 536 LOOKING AFTER THE MACHINE 6. Turn the main power switch off. 7. Clean the exposure glass [E] with the soft damp cloth. 8. Clean the pick-up and feed rollers [F] with the soft damp cloth, while turning the roll- ers in the direction shown in the diagram. 9.
Page 537 LOOKING AFTER THE MACHINE Cassette 1. Pull out the cassette. Note: When you pull out the cassette, pull it out horizontally. [Roller on the cassette] [Roller inside the machine] 2. Clean the rollers on the cassette and in the interior of the machine using the soft damp cloth.

Ricoh fax4700l Operator's Manual

Table of Contents

How to Use this Manual

Conventions

Storing Telephone Numbers

On/Off Switches and User Parameters

General Precautions

Cold Weather Power-Up

Copy Paper

Guide to Components

Routine Operation

Receiving Fax Messages

Telephone Calls

Advanced Features

Other

Reports

User-Initiated Reports

Looking after the Machine

Changing the Paper Size

Replacing the Toner Cassette and Cleaning Pad

Replacing the Stamp

Changing the Paper Size (Optional Cassette)

User Maintenance Procedures

Solving Problems

Communication Problems

Operating Difficulties

Displayed Error Messages

Error Codes

Calling an Authorized Service Representative

Appendix A

Printing a Fax on Demand List

Storing the Fax on Demand Recorded Messages

Appendix B

Printing Disk Files

Appendix C

Appendix D

Appendix E

Appendix F

Before You Send Your First Fax

Quick Dial, Speed Dial, and Group Dial

Dealing with Junk Fax Mail

What Does a Fax Machine Do

Manual Overview

Power and Grounding

Operating Precautions

Toner Cartridges

Sending a Fax Message

Automatically Printed Reports

Loading Paper

Document Jams

Dedicated Transmission Parameters

Storing Names and Labels

If You Make a Mistake

Printing a Fax on Demand Document

Paper Feed Unit

Installing the Machine

Other Items to Program at Your Leisure

Table of Contents

Getting Acquainted with Nic Fax

? Getting Ready

Internet Faxing

? IC Fax Monitor

IC FAX Monitor

Troubleshooting

IC Fax Com Redirector Troubleshooting

Appendix

Glossary

Index

Quick Links

Chapters

Troubleshooting

Related Manuals for Ricoh fax4700l

Summary of Contents for Ricoh fax4700l