Page 1: Operating Instructions
2232C/2238C Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.165 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...
Page 6: Paperless Fax Transmission And Reception
Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception GCKONN9J You can send fax documents through e-mail by specifying the recipient's e- • You can store received fax messag- mail address (Internet Fax Transmis- es on the machine's hard disk, in- sion).
Page 7: Monitoring The Machine Via Computer
• With ScanRouter V2 Profession- Monitoring the Machine Via al*/Lite, you can save scanned documents in specified destina- Computer tions on network computers (File storage). See Scanner Reference. • You can send scanned documents to other network folders (Scan to Folder).
Page 8: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions ........... iii Utilizing Stored Documents ..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............
Page 9 3. Document Server Relationship between Document Server and Other Functions ....... 31 Document Server Display ..................32 Using the Document Server................33 Storing Data ......................33 Changing a Stored Document's File Name, User Name, or Password....36 Selecting a Document ....................36 Searching for Stored Documents ................
Page 10 Registering a Protection Code ................91 Registering a Protection Code To a Single User ............. 91 Registering a Protection Code To a Group User ............. 92 Registering Destinations to a Group ..............93 Registering a New Group ..................93 Registering Destinations to a Group ................ 94 Removing a Destination from a Group ..............
Page 11 6. Remarks Dos and Don'ts....................137 Saving Colour Copies..................138 Toner ........................139 Handling Toner.......................139 Toner Storage ......................139 Used Toner ......................139 Where to Put Your Machine ................140 Machine Environment ....................140 Moving........................141 Power Connection....................141 Access to the Machine ...................142 Maintaining Your Machine ................143 Cleaning the Exposure Glass.................143 Cleaning the Exposure Glass Cover ..............
Page 12 9. Specifications Main Unit......................161 Options ....................... 165 Exposure Glass Cover ...................165 Auto Document Feeder ..................165 2 Tray Finisher .......................166 Punch Kit (2 tray finisher)..................167 Booklet Finisher .....................168 Punch Kit (Booklet finisher)..................169 1 Tray Paper Unit ....................170 2 Tray Paper Unit ....................170 Large Capacity Tray....................171 Copy Paper ......................
Page 13: Notice
Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc- tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mu- tual recognition of their conformity.
Page 14: Copyrights And Trademarks
Copyrights and Trademarks Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Micro- soft Corporation in the United States and/or other countries. ® Acrobat is a registered trademark of Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.
Page 15: Information About Installed Software
Information about Installed Software Expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 16 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 17 • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. •...
Page 18 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
Page 19 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 20: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 21: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 22 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 23: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ZKVH040J...
Page 24: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 25 Specifications Type 1 Type 2 Low- Power mode Power consumption 173.2W 196.3W Sleep mode Power consumption 80W or less Default interval 60 minutes Recovery time 101 seconds Duplex Priority 1 Sided→1 Sided ❖ ❖ ❖ ❖ Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of envi- ronmentally friendly recycled paper.
Page 26: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To confirm which model you have, see the inside front cover. Type 1 Type 2 Copy speed/B&W 32 copies/minute (A4K, 8 " 38 copies/minute (A4K, 8 " ×...
Page 27: Getting Started
1. Getting Started Guide to Components AAE007S Exposure glass cover (optional) or Ventilation holes Auto Document Feeder (ADF) (op- Prevents overheating. Do not obstruct tional) the ventilation holes by placing anything near it or leaning objects against it. If the Lower the exposure glass cover over machine overheats, an error might occur.
Page 28: Standard Tray
Getting Started Standard tray Paper tray Copied, printed paper or fax messages Load paper here. See p.109 “B Loading are delivered here. Paper”. Front cover Paper tray unit (optional) Open to access the inside of the machine. Load paper here. See p.109 “B Loading Paper”, p.17 “External Options”.
Page 29: External Options
Guide to Components External Options AAE021S Left tray Booklet finisher If you select this as the output tray, copies Sorts, stacks, and staples copies. The sad- will be delivered face down. dle stitch function can staple the copies in the centre and folds them like a booklet. Exposure glass cover 1 Tray paper unit Lower this cover over originals before...
Page 30: Internal Options
Getting Started Internal Options Fax unit Allows you to use the facsimile function. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 31: Control Panel
Control Panel Control Panel This illustration shows the control panel of a machine with options fully in- stalled. AAG005S • m: Data In indicator. See “Control Screen contrast knob Panel”, Printer Reference 1. Adjusts display panel brightness. • Communicating: Communicating in- { { { { User Tools/Counter} } } } key dicator.
Page 32 Getting Started { { { { Check Modes} } } } key { { { { Clear/Stop} } } } key Press to check the entered copy job set- • Clear tings. Press to delete a number entered. • Stop { { { { Program} } } } key (copier/facsimi- Press to stop a job in progress.
Page 33: Display Panel
Control Panel Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The copying screen is displayed as default after power on. The following display shows a machine with options fully installed.
Page 34: Turning On The Power
Getting Started Turning On the Power This machine has two power switches. Important ❒ Do not turn off the main power ❖ ❖ ❖ ❖ Operation switch (right side of the switch immediately after turn- control panel) ing it on. Doing so may result in Press to activate the machine.
Page 35: Turning Off The Main Power
Turning On the Power Note Important ❒ Even if you press the operation ❒ Make sure 100% is shown as avail- switch, and the indicator does able memory on the display before not turn off, it will blink in the turning off the main power switch following cases: or unplugging the power cord.
Page 36: Auto Off
Getting Started - Auto Off The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See p.56 “Auto Off Timer”.
Page 37: Combined Function Operations
2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...
Page 38: System Reset
Combined Function Operations ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.49 “Function Priority”. AAE003S - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.
Page 39: Multi-Access
Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 40 Combined Function Operations Mode after you select Copy Facsimile Printer Mode before you select × × × ❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | Copy Operations for Copying → →...
Page 41 Multi-Access Mode after you select Copy Facsimile Printer Mode before you select $ $ $ ❍ ❍ $ $ | $ | | | | | $ $ × × × | | Document Server Operations for Document Server $ × × ❍ ❍ $ × | × | | | | | $ × × × × | | Scanning a Document to Store in Document Server...
Page 42 Combined Function Operations...
Page 43: Document Server
3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to store Printing stored Sending function Displaying a list documents documents documents Copy/ Copy Available Available Not Available Document Server Printer...
Page 44: Document Server Display
Document Server Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display AAE017S Operating status and messages. The operation keys. The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages.
Page 45: Using The Document Server
Using the Document Server Using the Document Server Note Storing Data ❒ Data stored in the Document Serv- er is set to be deleted after three ❖ ❖ ❖ ❖ File name days (72 hours) by default. You can Stored documents are automatically specify the period after which named “COPY0001”, “COPY0002”.
Page 46 Document Server C C C C ❒ If you placed originals on the Enter a user name, file name, or exposure glass, press [Scanning password if necessary. Finished] after all the originals have been scanned. The Select Note Files to Print display appears. ❒...
Page 47 Using the Document Server C C C C Reference Press [Delete All] to delete the old file name. p.71 “Registering a New User Code” Note ❒ You can also use [Backspace] to When using an unregistered user delete unnecessary characters. name in the Address Book D D D D Enter a new file name, and then...
Page 48: Changing A Stored Document's File Name, User Name, Or Password
Document Server Changing a Stored Selecting a Document Document's File Name, User A A A A Press the { { { { Document Server} } } } key. Name, or Password B B B B Select a document you want to A A A A Press the { { { { Document Server} } } } key.
Page 49: Searching For Stored Documents
Using the Document Server C C C C Note To print multiple documents, re- B B B B ❒ If you selected several docu- peat step in the order you want ments, use [U U U U ] and [T T T T ] to view to print.
Page 50: Printing Stored Documents
Document Server Note Printing Stored Documents ❒ To display all files stored in the Document Server, press [File Note List]. ❒ You can print stored documents from a network computer using a To search by user name Web browser. For details about how to start the Web browser, see A A A A Press the { { { { Document Server} } } } key.
Page 51 Using the Document Server ❖ ❖ ❖ ❖ Binding format C C C C Enter the required number of • 2 Sided Copy Top to Top prints using the number keys. • 2 Sided Copy Top to Bot- • Magazine ❖...
Page 52 Document Server Sample copy Printing the first page If you print multiple sets using the You can print the first page of the doc- Sort function, you can check the print ument selected in the Select Files to order or print settings are correct by Print display to check its content.
Page 53: Deleting Stored Documents
Using the Document Server ❒ Press the selected line again to Deleting Stored Documents cancel the print job. C C C C Press [Delete File]. Important ❒ You can store up to 2,000 docu- ments in the Document Server. No more documents can be stored when the total is 2,000.
Page 54: Downloading Stored Documents
Document Server Downloading Stored Documents Note ❒ File Format Converter is required when downloading documents stored in copier or printer mode. A A A A Start a Web browser. B B B B Enter “http:// (IP address of this machine) /” in the [Address] box. The top page appears on the Web browser.
Page 55: Settings For The Document Server
Settings for the Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features 4/5”, Copy Refer- ence.) Items Default General Features Document Server Storage 2 Sided Original Top to top Key: F1 1 Sided → 1 Sided Combine Document Server Storage Key: F2 1 Sided →...
Page 56 Document Server...
Page 57: User Tools Menu (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. ❖...
Page 58: User Tools (System Settings)
User Tools (System Settings) ❖ ❖ ❖ ❖ Timer Settings (See p.56 “Timer Settings”.) Default Auto Off Timer 60 minute(s) Energy Saver Timer 15 minute(s) Panel Off Timer 1 minute(s) System Auto Reset Timer 60 seconds Copier/Document Server Auto Reset Timer 60 seconds Facsimile Auto Reset Timer 30 seconds Scanner Auto Reset Timer...
Page 59: User Tools Menu (System Settings)
User Tools Menu (System Settings) Default Address Book: Select Title Title 1 Auto Delete File Yes After 3 day(s) Delete All Files Password Management for Stored Files Do not Unlock AOF (Always ON) Program/Change LDAP Server Use LDAP Server...
Page 60: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) D D D D This section is for key operators in Change settings by following in- charge of this machine. structions on the display panel, User Tools allow you to change or set and then press [OK].
Page 61: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.48 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 62 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print Priority is given to the mode selected. Reference p.27 “Multi-Access” Note ❒ Default: Display mode ❒ When [Interleave] is selected, the current print job will be interrupted after a maximum of five sheets. ❒...
Page 63 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. • Standard tray • External tray • Finisher Shift Tray • Finisher Shift Tray 1 • Finisher Shift Tray 2 •...
Page 64 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Printer (printer) You can specify the tray to which documents are delivered. Note ❒ Default: Standard tray ❒ The output trays set on the printer driver have priority over the output tray specified above.
Page 65: Tray Paper Settings
Settings You Can Change with User Tools Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❒ When optional paper tray unit is installed, "Tray3" and "Tray4" is dis- played.
Page 66 User Tools (System Settings) Note ❒ The paper guide for the optional LCT is fixed for A4K, 8 "×11"K size paper. Contact your service representative if you need to change the paper size. ❒ Default: • Tray 2: Auto Detect •...
Page 67 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Page 68: Timer Settings
User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified time has elapsed following job completion, the machine au- tomatically turns off in order to conserve energy. This function is called “Au- to Off”. The machine status after the Auto Off operation is referred to as “Sleep mode”.
Page 69 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copier/Document Server Auto Reset Timer (copier/Document Server) Specifies the time to elapse before copier and Document Server modes reset. Note ❒ If [OFF] is selected, the machine does not automatically switch to the user code entry screen.
Page 70: Key Operator Tools
User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. The key operator is recommended to program a key operator code when per- forming the settings. See p.58 “Key Operator Code”. ❖...
Page 71 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Extended Security Specify whether or not to use the security function. Note ❒ Default : OFF ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.58 “Key Operator Code”.
Page 72 User Tools (System Settings) ❖ ❖ ❖ ❖ Display/Clear/Print Counter per User Code Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. Note ❒ Press [U U U U ] and [T T T T ] to show all the numbers of prints. ❒...
Page 73 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book Management You can add, change, or delete user information in the Address Book and fac- simile/scanner functions destinations. For details about these operations, seep.69 “User Name”, p.71 “User Code”, p.76 “Fax Destination”, and p.81 “E-mail Destination”, p.84 “Registering Folders”, p.91 “Registering a Protection Code”.
Page 74 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Program/Change/Delete Transfer Request You can register fax destinations for the Transfer Request function in facsim- ile mode. For details about operations, see p.97 “Registering the Transfer Request”. • [Program/Change] This registers new transfer requests and receiving stations, or changes the transfer request name, key name, title selection, registration number, fax destination, or e-mail address.
Page 75 Settings You Can Change with User Tools Press the user (destination) key that is in the place you want to move to. The user (destination) moves to the selected place, and the other users' keys will shift also. Note ❒ You can select a user using the number key. ❖...
Page 76 User Tools (System Settings) ❖ ❖ ❖ ❖ Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses. Note ❒ Default: Yes After 3 days ❒ If you select [Yes], documents stored subsequently are deleted after the specified period.
Page 77 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Program/Change LDAP Server Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode. You can program and change the identification name, server name, search base, port no., authentication, user name, password, and search options.
Page 78: Address Book
User Tools (System Settings) Address Book ❖ ❖ ❖ ❖ User Code Registering user information, such as fax number and e-mail address, in the Register user codes to restrict par- Address Book allows you to manage ticular functions to certain users, them together.
Page 79 Address Book • FTP Sending e-mail by Quick Dial Register e-mail addresses in the Ad- dress Book, so you can specify e-mail destinations simply by selecting them from the fax initial display when sending by internet fax. ❖ ❖ ❖ ❖ Protect Dest. You can also specify an e-mail ad- Set a protection code to stop sender's dress by selecting the destination...
Page 80 User Tools (System Settings) Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer See p.71 “User Code”.
Page 81: User Name
User Name User Name The user name is useful for selecting a To select the title destination when sending faxes or e- mail. You can also use it as a folder A Press the key for the classifica- destination. tion you want to use under Se- lect Title.
Page 82: Changing A User Name
User Tools (System Settings) Changing a User Name Deleting a User A A A A A A A A Press the { { { { User Tools/Counter} } } } key. Press the { { { { User Tools/Counter} } } } key. B B B B B B B B Press [System Settings].
Page 83: User Code
User Code User Code Register user codes to limit users to Registering a New User Code the following functions and check their use of each function: A A A A Press the { { { { User Tools/Counter} } } } key. •...
Page 84: Changing A User Code
User Tools (System Settings) Note Note ❒ If you make a mistake, press ❒ If you press , you can search [Clear] or the { { { { Clear/Stop} } } } key, for a user by user name/index, and then enter the code again. user code, fax number, or e-mail address.
Page 85: Deleting A User Code
User Code Deleting a User Code Displaying the Counter for Each User Code Note A A A A ❒ After clearing the user code, the Press the { { { { User Tools/Counter} } } } key. counter is automatically cleared. B B B B Press [System Settings].
Page 86: Clearing The Number Of Prints
User Tools (System Settings) F F F F F F F F Press [Print Counter List] under Per Select the function usage you User Code. want to print from [Copy Counter], [Print Counter], [Transmission Coun- ter], and [Scanner Counter]. G G G G Press [Print].
Page 87 User Code C Select the function usage you want to clear from [Copy Coun- ter], [Print Counter], [Transmission Counter], and [Scanner Counter]. D Press [OK]. To clear the number of prints for all user codes A Press [Clear] under All User Codes.
Page 88: Fax Destination
User Tools (System Settings) Fax Destination ❖ ❖ ❖ ❖ Fax header Register a fax destination so you do not need to enter fax numbers each You can select to print a fax header time, and can send documents that on fax messages the other party re- have been scanned in using the fac- ceives.
Page 89: Registering A Fax Destination
Fax Destination To select the line Registering a Fax Destination A Press [Select Line]. A A A A Press the { { { { User Tools/Counter} } } } key. ZFLS110E B Select the line, and then press B B B B [OK].
Page 90: Changing A Registered Fax Destination
User Tools (System Settings) F Press [OK]. To set the International TX Mode G Press [Change] under Line 3. A Press [Change] under Interna- H Select a standard message, and tional TX Mode. then press [OK]. B Select [OFF] or [ON], and then I Press [OK].
Page 91 Fax Destination G G G G Change the settings. To change the SEP Code A Press [Adv. Features]. To change the fax number B Press [SEP Code]. A Press [Change] under Facsimile C Press [Change] under RX SEP No.. Code. D Enter the new SEP Code, and then press [OK].
Page 92: Deleting A Registered Fax Destination
User Tools (System Settings) I I I I I I I I Press [Exit]. Press [OK]. J J J J J J J J Press the { { { { User Tools/Counter} } } } key. Press [Exit]. K K K K Press the { { { { User Tools/Counter} } } } key.
Page 93: E-Mail Destination
E-mail Destination E-mail Destination B B B B Register e-mail destinations so you Press [System Settings]. do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e- mail. • It is easy to select the e-mail desti- nation if you register “User (Desti- nation) Name”...
Page 94: Changing A Registered E-Mail Destination
User Tools (System Settings) F F F F Press [E-mail]. Using the e-mail address as the G G G G sender Press [Change] under E-mail Ad- dress. When an e-mail address is entered, it can be used as the sender's ad- dress.
Page 95 E-mail Destination I I I I Press [OK]. J J J J Press [Exit]. K K K K Press the { { { { User Tools/Counter} } } } key.
Page 96: Registering Folders
User Tools (System Settings) Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...
Page 97 Registering Folders G G G G E Enter the user name, and then Press [SMB]. press [OK]. Note ❒ This is a user name which is authorized to access the fold- F Press [Change] under password. Note G Enter the user's password, and ❒...
Page 98 User Tools (System Settings) C Select the folder you want to Changing a registered folder register. The Logon display appears. A A A A Press the { { { { User Tools/Counter} } } } key. Note B B B B Press [System Settings].
Page 99 Registering Folders C Enter each item again. Deleting a registered folder Reference p.88 “To register an FTP fold- Note er”. ❒ To delete a user entirely, see p.70 “Deleting a User”. A A A A Changing items under SMB Press the { { { { User Tools/Counter} } } } key. A Press [Change] under Path.
Page 100: Using Ftp To Connect
User Tools (System Settings) G G G G Press [FTP]. Using FTP to Connect Note ❒ To register a shared folder config- ured in Windows, see p.84 “Using SMB to Connect”. Reference To register an FTP folder p.85 “To locate the folder manu- ally”...
Page 101 Registering Folders L L L L E E E E Press [OK]. Select the user of the registered folder you want to change. Note Press the user (destination) key, or ❒ To change the port number, enter the registered number using press [Change] under Port No..
Page 102 User Tools (System Settings) Changing items under FTP Deleting a registered folder A Press [Change] under Port No. Note B Enter the new port number, ❒ To delete a user entirely, see p.70 and then press [#]. “Deleting a User”. C Press [Change] under Server A A A A Press the { { { { User Tools/Counter} } } } key.
Page 103: Registering A Protection Code
Registering a Protection Code Registering a Protection Code E E E E You can stop sender's names or fold- Press the user (destination) key ers being accessed by setting a protec- you want to register or enter the tion code. registered number using the You can use this function to protect number keys.
Page 104: Registering A Protection Code To A Group User
User Tools (System Settings) Registering a Protection Code To a Group User A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].
Page 105: Registering Destinations To A Group
Registering Destinations to a Group Registering Destinations to a Group F F F F Register destinations to a group to Press [Change] under Group Name. easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand.
Page 106: Registering Destinations To A Group
User Tools (System Settings) I I I I Press [Exit]. Registering Destinations to a J J J J Press the { { { { User Tools/Counter} } } } key. Group You can register destinations to a Removing a Destination from a group.
Page 107: Displaying Destinations Registered In Groups
Registering Destinations to a Group E E E E Press the group key you want to Displaying Destinations change. Registered in Groups F F F F Enter the items. You can check the user (destination) of each group. To change the group name and A A A A key display Press the { { { { User Tools/Counter} } } } key.
Page 108: Deleting A Group
User Tools (System Settings) Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].
Page 109: Registering The Transfer Request
Registering the Transfer Request Registering the Transfer Request This section describes how to register Note the Transfer Station and Receiving ❒ Polling ID's of the Requesting Par- Station used in the fax function's ty (this machine) and Transfer Sta- Transfer Request. tions must be identical.
Page 110 User Tools (System Settings) J J J J G G G G H H H H Enter the items. See steps To register the Transfer Request on p.81 “Registering an E-mail name and key display Destination”. A Press [Change] under Transfer K K K K Press [Receiving Station].
Page 111: Changing A Registered Transfer Station/Receiving Station
Registering the Transfer Request To change the Transfer Station Changing a Registered Transfer Station/Receiving A Press [Fax]. Station Proceed to step C when mes- sages are transferred by e-mail. A A A A Press the { { { { User Tools/Counter} } } } key. B Change the Transfer Station's G G G G information.
Page 112 User Tools (System Settings) F F F F Select a Transfer Request you want to delete. Press the Transfer Request key, or enter the registered number using the number keys. G G G G Press [Yes]. H H H H Press [Exit].
Page 113: Programming/Changing Ldap Server
Programming/Changing LDAP Server Programming/Changing LDAP Server Programming an LDAP server allows To enter an identification name you to look up e-mail destinations from the LDAP server Address Book A Press [Change] under Identifi- directly. This function is available cation Name. when you send scan files by e-mail using scanner function.
Page 114 User Tools (System Settings) ❒ If you leave the user name and To enter a port number password blank, users will be prompted for the password eve- A Press [Change] under Port No.. ry time they attempt to connect B Enter the port number using to the LDAP server.
Page 115: Changing An Ldap Server
Programming/Changing LDAP Server D Press [Change] under Key Dis- To change the server name play. E Enter the attribute's display A Press [Change] under Server name, and then press [OK]. Name. B Enter the new LDAP server Note name. ❒ For example, if you want to C Press [OK].
Page 116 User Tools (System Settings) To change the user name and password A Press [T T T T Next]. B Press [Change] under User Name. C Enter the new user name, and then press [OK]. D Press [Change] under Password. E Enter the new password, and then press [OK].
Page 117: Troubleshooting
5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart contains explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.
Page 118 Troubleshooting Problem Causes Solutions The main power indicator This occurs in the follow- Close the exposure glass cover or continues blinking and ing cases: ADF, and check if the machine com- does not turn off when municating with a computer. •...
Page 119: Document Server
If Your Machine Does Not Operate As You Want Document Server Problem Solutions " Scanned pages exceeded The number of scanned pages exceeds the capacity per file of the Document Server. max. number. Do you want to store the scanned pag- To store scanned pages as a file, press [Store File].
Page 120: Maintenance
Troubleshooting Maintenance Problem Causes Solutions Fuser Oil Unit Re- It is time to replace the fus- Check your maintenance service er oil unit. contract. placement. Fusing oil is emp- Please replace Fuser Oil Unit. Waste Toner Bottle The waste toner bottle is Check your maintenance service full and it is time to replace contract.
Page 121: B Loading Paper
B Loading Paper B Loading Paper A A A A Important Pull out the paper tray until it ❒ Tray 1 and LCT use A4 K paper stops. exclusively. Load only A4 paper at all times. ❒ If you want to load Letter- sized "...
Page 122: Loading Paper Into Large Capacity Tray (Optional)
Troubleshooting C C C C B B B B Push in the paper tray slowly un- With the print side down, align til it stops. all four sides of two paper stacks, and then load them next to each If a tray is pushed forcefully, the other in the tray.
Page 123 B Loading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see “Letterhead Setting”...
Page 124: D Adding Toner
Troubleshooting D Adding Toner When D appears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 125: Inserting Toner
D Adding Toner Inserting Toner 1. Open the upper right cover. 3. Holding the toner cartridge 4. Take out the new toner 2. Unhook the hook on the toner with the other hand, pull the cartridge from the box. cartridge with one hand. cartridge up and out slowly.
Page 126: Clearing Misfeeds
Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.
Page 127 x Clearing Misfeeds...
Page 128 Troubleshooting...
Page 129 x Clearing Misfeeds...
Page 130 Troubleshooting...
Page 131 x Clearing Misfeeds...
Page 132 Troubleshooting 1. Pull up the lever, and 2. Lift the lever. 4. Turn the dial in the 5. Move the panel in the then open the upper 3. Remove the misfed direction of the arrow, direction of the arrow. cover. paper.
Page 133 x Clearing Misfeeds AAE016S...
Page 134: Changing The Paper Size
Troubleshooting Changing the Paper Size C C C C Preparation Set the paper guide lock to the “unlocked" position. Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.53 “Tray Paper Size:Tray 2–4”.
Page 135: If You Load A Paper Size That Is Not Selected Automatically
Changing the Paper Size F F F F Square the paper, and then load it If you load a paper size that is in the tray with the copying face not selected automatically down. If you load a paper size that is not se- lected automatically, you need to specify the paper size with the control panel.
Page 136 Troubleshooting D D D D Select the tray for which you want to change the paper settings. Note ❒ Press either of [Tray Paper Size: Tray 2] to [Tray Paper Size: Tray 4]. E E E E Select the loaded paper size and feed direction, and then press [OK].
Page 137: Adding Staples
d Adding Staples d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.17 “External Options”. 2 Tray Finisher 1. Open the front cover 2.
Page 138: Booklet Finisher
Troubleshooting Booklet Finisher 1. Open the front cover. 3. Push the cartridge 4. Hold both sides of the 5. Remove the empty refill button, and then pull cartridge, and then pull in the direction of the 2. Hold the lever, and then pull out the Staple out the cartridge while up the upper unit of the...
Page 139: Removing Jammed Staples
Removing Jammed Staples Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ When the booklet finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 140: Booklet Finisher
Troubleshooting Booklet Finisher...
Page 141: Removing Punch Waste
y Removing Punch Waste y Removing Punch Waste C C C C Note Reinstall the punch waste box. ❒ While " " Punch Receptacle Full is displayed, you cannot use the Punch function. 2 Tray Finisher A A A A Open the front cover of the 2 tray finisher.
Page 142: Booklet Finisher
Troubleshooting D D D D Attach the booklet finisher. Booklet Finisher A A A A Hold the release lever, and then pull out the booklet finisher. ZKVH220J B B B B Pull out the punch waste box, and then remove the paper chips. ZKVH180J C C C C Reinstall the punch waste box.
Page 143: Adjusting The Colour Registration
Adjusting the Colour Registration Adjusting the Colour Registration D D D D When the machine is moved, the Fus- Press [Auto Colour Registration]. ing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing colour registration adjustment, you can maintain optimum print results.
Page 144: Fuser Adjustment For Thick Paper
Troubleshooting D D D D Press [Colour Registration]. Fuser Adjustment for Thick Paper When colour shifting occurs using thick paper E E E E Press [Fuser Adjustment: Thick Pa- Follow the procedure below if colour per]. shifting occurs when you use the thick paper of A4 size or larger.
Page 145 Adjusting the Colour Registration G G G G Make sure that following mes- sage appears on the display, and then press [Start Printing]. Fuser Adjustment Sheet II is print- ing. See p.134 “Checking the Fuser Adjustment Sheet”. Press [Start Printing]. An adjusted Fuser Adjustment Sheet II is print- ed and the display that appeared in Step...
Page 146: Checking The Fuser Adjustment Sheet
Troubleshooting Checking the Fuser Adjustment Sheet Following image is sample of the test sheet. ❖ ❖ ❖ ❖ Fuser Adjust Sheet II...
Page 147: Auto Colour Calibration
Adjusting the Colour Registration E E E E Press [Start Printing] and a test pat- Auto Colour Calibration tern will be printed. If a certain colour is strong or the col- Note our of the copy differs from the origi- ❒...
Page 148 Troubleshooting ❒ When the ADF is installed, make sure to set the test pattern on the exposure glass, and then 2 or 3 white sheets, same size as the test pattern, above the test pattern. Returning to the previous setting Note ❒...
Page 149: Remarks
6. Remarks Dos and Don'ts R CAUTION: • When the machine is not in use and in stand-by mode, you may • Unplug the power cord from the hear a small noise inside. This is wall outlet before you move the caused by the image stabilization machine.
Page 150: Saving Colour Copies
Remarks Saving Colour Copies • There is no difference between colour prints and colour copies in terms of fad- ing. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. •...
Page 151: Toner
Toner Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Page 152: Where To Put Your Machine
Remarks Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance. •...
Page 153: Moving
Where to Put Your Machine Moving Power Connection R CAUTION: R WARNING: • Unplug the power cord from the • Connect the machine only to wall outlet before you move the the power source described on machine. While moving the ma- the inside front cover of this chine, you should take care that manual.
Page 154: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. AAE004S Rear: more than 10 cm (4") Right: more than 55 cm (21.7") Front: more than 70 cm (27.6") Left: more than 46 cm (18.2") Note ❒...
Page 155: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts Cover if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.
Page 156: Cleaning The Dustproof Glass
Remarks Cleaning the Dustproof Glass C C C C The dustproof glass may require Slide the cleaning brush in and cleaning if white lines appear on the out slowly 2 to 3 times to clean all print side of the document. four areas.
Page 157: Replacing The Fuser Oil Unit
Replacing the Fuser Oil Unit Replacing the Fuser Oil Unit B B B B R WARNING: If the finisher is installed, detach • Do not incinerate spilled toner it from the machine. or used toner. Toner dust C C C C might ignite when exposed to Open the duplex reversal unit.
Page 158 Remarks F F F F H H H H Pull the lever down slightly, and Take the fuser oil unit out of the then remove the grip securing the bag. Hold the green upper part of seal (A A A A ), and then slowly peel the fuser oil unit.
Page 159 Replacing the Fuser Oil Unit I I I I K K K K Close the upper left cover (A A A A ), As shown, hold the fuser oil unit using one hand, hold the green and then push the part labeled handle with the other, and then “PUSH”...
Page 160: Replacing The Waste Toner Bottle
Remarks Replacing the Waste Toner Bottle B B B B R WARNING: Slowly open the front cover by • Do not incinerate spilled toner pulling down from the two areas or used toner. Toner dust on the left and right. might ignite when exposed to an open flame.
Page 161 Replacing the Waste Toner Bottle D D D D G G G G Take the new waste toner bottle Put the used waste toner bottle out of the bag. into the bag that contained the new waste toner bottle, and then seal the bag.
Page 162 Remarks J J J J Slowly close the waste oil bottle in the direction of the arrow. ZHXH160J K K K K Slowly close the front cover by pushing the two areas on the left and right. AAE031S L L L L Plug in the power cable, and then turn on the power.
Page 163: Other Functions
Other Functions Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the following: ❖...
Page 164: Counter
Remarks Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. ZFLS110E B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].
Page 165: Entering Text
7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before it. Available Characters •...
Page 166: How To Enter Text
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 167: Security
8. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but the Extended Security func- tion can also be used to strengthen security. For those who require increased document protection, we recommend using the Extended Security function.
Page 168 Security • Fax transmission • Scanner function • Printer driver ❖ ❖ ❖ ❖ Documents stored from the printer driver using the Locked Print function Reference For information about Document Server, see p.31 “Document Server”. For information about Locked Print, see “Locked Print”, Printer Reference, or the printer driver Help.
Page 169: Temporarily Disabling Document Security
Security Unlocking a locked document Unlock a document that was locked because a wrong password was entered multiple times, making it available for authorized users to access again. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B On the display panel, press [System Settings], [Key Operator Tools], [T T T T Next] and then press [Password Management for Stored Files].
Page 170: Operating Environment And Notes
Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
Page 171: For User
Operating Environment and Notes For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a secure place. • Avoid using a single number or consecutive numbers for a password such as “0000”...
Page 172 Security...
Page 173: Specifications
9. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖...
Page 174 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5L, 11" × 17"L – 5 " × 8 "L • Bypass: A3L – A6L, 11" × 17"L – 5 " × 8 "L • Bypass (custom size): Vertical: 90.0 –...
Page 175 Main Unit ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full size 100% 100% Reduction Zoom: From 25 to 400% in increments of 1%. ❖...
Page 176 Specifications ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): 670 × 698 × 859 mm, 26.4" × 27.5" × 33.9" ❖ ❖ ❖ ❖ Space for main unit (W × × × × D): Type 1, 2: 1285 ×...
Page 177: Options
Options Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- " × 11") nals mode Auto detect (A4, 8 ❖...
Page 178: Tray Finisher
Specifications 2 Tray Finisher Finisher Shift Tray 1: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 –...
Page 179: Punch Kit (2 Tray Finisher)
Options ❖ ❖ ❖ ❖ Staple position: • 1 staple – 3 positions • 2 staples – 2 positions ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 680 ×...
Page 180: Booklet Finisher
Specifications Booklet Finisher Finisher Shift Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8 " × 11"KL, 8 " × 14"L ❖ ❖ ❖ ❖ Paper weight: 60 – 128 g/m , 16 – 34 lb. ❖...
Page 181: Punch Kit (Booklet Finisher)
Options ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): • 1 Tray Paper Unit 695 × 603 × 834 mm, 27.4" × 23.8" × 32.9" •...
Page 182: Tray Paper Unit
Specifications 1 Tray Paper Unit ❖ ❖ ❖ ❖ Paper weight: 60–105 g/m (16–28 lb.) ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × " × 11"KL, 8 "...
Page 183: Large Capacity Tray
Options Large Capacity Tray ❖ ❖ ❖ ❖ Paper size: " × 11"K A4K, 8 ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 – 28 lb. ❖ ❖ ❖ ❖ Paper capacity: 2,000 sheets (80 g/m , 20 lb.) ❖...
Page 184: Copy Paper
Specifications Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray type Paper type and Metric version Inch version Paper weight capacity " × 11"K Tray 1 60-105 g/m A4K, 8 500 sheets (16-28 lb.) A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11"...
Page 185 Copy Paper When copying onto custom size paper, you need to specify vertical and horizontal dimensions. See “Copying from the Bypass Tray”, Copy Reference. Placing one sheet at a time is recommended. See “Copying from the Bypass Tray”, Copy Reference. When loading paper, make sure the top of the stack is not higher than the limit mark of the paper tray.
Page 186: Unusable Paper
Specifications Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers •...
Page 187: Paper Storage
Copy Paper Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 188: Index
INDEX Changing the language , 151 Changing the paper size , 122 1 Tray paper unit , 17 Check Modes key , 20 2 Tray Finisher , 166 Cleaning the Dustproof Glass , 144 2 Tray finisher , 17 Clear 2 Tray paper unit , 17 counter per user code , 60 Clearing misfeeds , 114...
Page 189 E-mail destination , 81 Machine environment , 140 Energy Saver key , 20 Main power indicator , 20 Entering text , 153 Main power switch , 15 , 22 Environment , 140 Maintaining Your Machine , 143 Exposure glass , 15 Main Unit , 161 cleaning , 143 Misfeeds , 114...
Page 190 Receiving Station , 97 Toner , 139 Registering a fax destination , 77 adding , 112 Registering an e-mail destination , 81 storage , 139 Registering a new user code , 71 To register an FTP folder , 88 Registering a protection code , 91 To register an SMB folder , 84 Registering a protection code to a group user , 92 Transfer Station , 97...
Page 191 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 192 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. Spain RICOH CORPORATION RICOH ESPAÑA S.A. 5 Dedrick Place Avda. Litoral Mar, 12-14, West Caldwell, New Jersey 07006 Blue Building, Marina Village, Phone: +1-973-882-2000 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands...
Page 193 2232C/2238C Operating Instructions Copy Reference Placing Originals Copying Colour Adjustment/ Program Troubleshooting User Tools (Copier/Document Server Features) Specifications For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 194 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 195 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 196 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 197 What You Can Do with This Machine <Colour Functions/Colour Adjustments> Colour Copying (see p.29) You can switch the colour copy mode depending on the type of originals used and the desired finish. Black/White Copy (see p.29) Full Colour Copy (see p.29) Copies using four colours: yellow, Copies in black and white, even when the magenta, cyan and black.
Page 198 Colour Copying (see p.29) Stamping on Copies (see p.70) Convert Colours (see p.31) Copies by changing a specific colour in Copies with the date, page numbers, etc. the original to another colour. The stamp colour can be yellow, red, cyan, magenta, green, blue, and black. Erase Specified Colour (see p.32 ) Copies by deleting a specific colour in the original.
Page 199 Adjusting Colours (see p.87) Primary Colours Yellow Colours can be created by combining the 3 primary colours: yellow, magenta and cyan. Black can be made by combining Green yellow, magenta and cyan, however, as there might be some Black slight differences, "black" will be expressed using a black Cyan Magenta toner.
Page 200 What You Can Do with This Machine Functions differ depending on machine type and options. See p.4 “Functions Re- quiring Optional Configurations”. Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page (see p.55 2-sided 1 Page 2-sided 1 Page (see p.55 "...
Page 201 Copying Book Originals 1-sided Magazine (see p.61 " 1 Sided Magazine") Open to Left Open to Right 2-sided Magazine (see p.62 " 2 Sided Magazine") Open to Left Open to Right...
Page 202 Combining Multiple Pages onto a Single Page (see p.57 " One-Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page Copying Originals Such as Books...
Page 203 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine <Colour Functions/Colour Adjustments>... iii What You Can Do with This Machine..............vi Notice ........................1 How to Read This Manual ..................2 Machine Types .......................3 Functions Requiring Optional Configurations............4 Control Panel......................5 Display Panel ......................7 1.
Page 204 Copier Functions ....................33 Adjusting Copy Image Density ................. 33 Selecting the Original Type ..................34 Selecting Copy Paper ....................35 Preset Reduce/Enlarge .................... 38 Zoom ........................39 Auto Reduce/Enlarge ....................40 Size Magnification ....................41 Directional Magnification (%) ................... 41 Directional Size Magnification (mm).................
Page 205 4. Troubleshooting If Your Machine Does Not Operate As You Want..........95 When a Message Is Displayed................. 95 If You Cannot Make Clear Copies............... 97 If You Cannot Make Copies As You Want ............98 When Memory Is Full .....................101 5.
Page 207 Notice Do not copy any item for which copying is prohibited by law. Copying the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, and driver's licenses. The colour samples in this manual may differ slightly from the colours of actual copies.
Page 208 How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 209: Machine Types
Machine Types This machine comes in two models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy speed/B&W 32 copies/minute 38 copies/minute " × 11"K) "...
Page 210: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. ❍Required options Function ❍ ❍ ❍ Auto Document Feed- er (ADF) ❍ ❍ ❍ ❍ 2 tray finisher ❍ ❍ ❍ ❍ ❍ Booklet finisher The paper tray unit is required in order to install the finisher.
Page 211: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully installed. AAE001S { { { { Adjust/Program Colour} } } } key Screen Contrast knob Adjusts display panel brightness. Use this key to adjust and register col- ours.
Page 212: Function Status Indicators
{ { { { Energy Saver} } } } key { { { { #} } } } key Press to switch into and out of Energy Press to enter a numerical value. Saver mode. See “Saving Energy”, Gener- Number keys al Settings Guide.
Page 213: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.
Page 215: Placing Originals
1. Placing Originals Originals Note ❒ Highlighter pen colours are difficult to reproduce. Depending on the colour used, they may not come out on copies, or may come out as a different colour. Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Original size...
Page 216 Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass in- stead. •...
Page 217: Sizes Detectable By Auto Paper Select
Originals Sizes Detectable by Auto Paper Select ❍ : Detectable size × : Undetectable size ❖ ❖ ❖ ❖ Metric version 11" × Size A3 " " " " × × × × JISL JISK 17" Location of the 14" 11"...
Page 218: Missing Image Area
Placing Originals Note ❒ When copying custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.17 “Placing cus- tom size originals”. Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.
Page 219: Placing Originals
Placing Originals Placing Originals ❖ ❖ ❖ ❖ 90° ° ° ° turn Note Use this to copy A3K, B4 JISKor ❒ Place originals only when all cor- 11" × 17"K size originals. The ma- rection fluid and ink has complete- chine rotates the copy image by ly dried.
Page 220: Placing Originals On The Exposure Glass
Placing Originals A A A A Press [Special Original]. Placing Originals on the Exposure Glass A A A A Lift the exposure glass cover or the ADF. Important ❒ Do not lift the exposure glass cover or the ADF forcefully. B B B B O t h e r w is e , t h e A D F c o v e r Select the original orientation.
Page 221: Placing Originals In The Auto Document Feeder
Placing Originals A A A A Set the document guide to the Placing Originals in the Auto original size. Document Feeder B B B B Place the aligned originals face up into the ADF. Settings should be made accordingly in the following situations: ❖...
Page 222 Placing Originals A A A A Reference Press [Special Original]. For related default settings, see p.116 “Shortcut R/E”. A A A A Press [Special Original]. B B B B Press [Batch], and then press [OK]. Note ❒ If [SADF] is displayed, change B B B B the settings.
Page 223 Placing Originals C C C C Align the rear and left edges of Placing originals of mixed sizes the originals as shown. When placing different size originals of the same width in the ADF togeth- er, the machine automatically checks the sizes of the originals and makes copies.
Page 224 Placing Originals C C C C Enter the horizontal size of the original using the number keys, and then press [#]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then enter the value again.
Page 225: Copying
2. Copying Basic Procedure A A A A When the machine is set for user Note ❒ The maximum copy quantity codes, enter a user code (up to eight digits) using the number that can be set is between 1 and keys, and then press the { { { { #} } } } key.
Page 226: Interrupt Copy
Copying When the machine continues Interrupt Copy copying Use this function to interrupt a long A Place the originals you want to copy job to make urgently needed copy. copies. B Press the { { { { Start} } } } key. Limitation The machine stops the previous ❒...
Page 227: Left Original Beeper
Basic Procedure D D D D Press [To “Printing”]. Left Original Beeper Returns to the initial copy display. The beeper sounds and an error mes- After the current copy job, the next sage is displayed if you leave origi- job starts automatically. nals on the exposure glass after Note copying.
Page 228: Copying From The Bypass Tray
Copying Copying from the Bypass Tray ❒ When copying onto OHP transpar- Use the bypass tray to copy onto spe- cial paper such as OHP transparen- encies or paper heavier than 128 cies, thick paper, thin paper, and copy (about 34 lb.), you need to paper that cannot be loaded in the pa- specify the paper type.
Page 229 Copying from the Bypass Tray B B B B Insert the paper with the side you When copying onto standard size want to copy facing up until you paper hear the beep, and align the paper A Press the { { { { #} } } } key. guide to the paper size.
Page 230: When Copying Onto Ohp Transparencies Or Thick Paper
Copying D Enter the horizontal size of the When copying onto OHP paper using the number keys, and then press [#]. Transparencies or Thick Paper Note To make copies onto OHP transpar- ❒ If [Horiz mm] is not highlight- encies or thick paper, you need to ed, press [Horiz mm].
Page 231: When Copying On The Back Side Of The Paper
Copying from the Bypass Tray D D D D Select [OHP Sheet] or [Thick Paper]. When Copying on the Back Side of the Paper Using the bypass tray, you can make copies on the back of paper which has already been copied on the other side. Note ❒...
Page 232: When Copying Onto Envelopes
Copying ❖ ❖ ❖ ❖ Top to bottom When copying onto envelopes Note ❒ When placing an original on the exposure glass, place the original with the bottom line aligned to the left scale. ❒ When placing originals in the ADF, place the originals with the bottom line inserted in the ADF.
Page 233 Copying from the Bypass Tray F F F F Place the originals, and then press the { { { { Start} } } } key. G G G G When your copy job is finished, press the { { { { Clear Modes} } } } key to clear the settings.
Page 234: Making A3, 11" × × × × 17" Full Bleed Copies
Copying Making A3, 11" × × × × 17" Full Bleed Copies You can make A3, 11" × 17" full bleed copies with 12" × 18" paper. This is useful for making A3, 11" × 17" size copies with a coloured background (e.g. cata- logues).
Page 235: Colour Functions
Colour Functions Colour Functions ❖ ❖ ❖ ❖ Two Colour Copy Selecting a Colour Mode • Two Colour Copy (Normal) Copies black and other parts in Select a Colour mode that best suits two specified colours. your originals and copying require- ments.
Page 236 Copying When the { { { { Single Colour} } } } key is When the { { { { Two-colour} } } } key is selected selected A A A A A A A A Select designation method of col- Select either [Two-colour] or [Red &...
Page 237: Convert Colours
Colour Functions G G G G Select the new colour to be con- Convert Colours verted. Copies by changing the colour in the Note original to a different colour. ❒ You can adjust the density of each colour in 4 levels. Note ❒...
Page 238: Erase Colour
Copying Erase Colour Colour Background You can erase a certain colour in the Copies by adding a colour in the image of the original. whole page. Note Note ❒ It is possible to select up to 4 col- ❒ Since the Colour Background func- ours.
Page 239: Copier Functions
Copier Functions Copier Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel available: B B B B ❖ ❖ ❖ ❖ Auto Image Density Press [Lighter] or [Darker] to adjust image density.
Page 240: Selecting The Original Type
Copying ❖ ❖ ❖ ❖ Pale Selecting the Original Type When you need to reproduce orig- inals that have lighter lines in pen- Select one of the following six types to cil, or faintly copied slips. Faint match originals: lines are copied with greater clari- ❖...
Page 241: Selecting Copy Paper
Copier Functions Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the paper you want to copy onto from a paper tray, bypass tray, or Large Capacity Tray (LCT).
Page 242 Copying Auto Paper Select A A A A Make sure [Auto Paper Select] is selected. Note ❒ Trays with a key mark are not automatically selected. See “Paper Type” in “Tray Paper Settings”, General Settings Guide. Manual Paper Select A A A A Select the paper tray, bypass tray or LCT.
Page 243 Copier Functions - Rotated copy If the orientation of the original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/En- large] is selected.
Page 244: Create Margin Function
Copying A A A A Press [Reduce/Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ To select a preset ratio on the in- itial display, press the shortcut reduce/enlarge key, and then ❖ ❖ ❖ ❖ Base Point proceed to step B B B B The base point of Reduce/Enlarge...
Page 245: Zoom
Copier Functions B B B B Press [Create Margin] on the initial Enter the ratio. display. n ] and To select the ratio using [n A Select a preset ratio close to the ratio using [Reduce] or [Enlarge]. B Adjust the ratio further, using n ] or [o o ].
Page 246: Auto Reduce/Enlarge
Copying ❒ You cannot use the Rotated Copy Auto Reduce/Enlarge function when enlarging to B4 JIS, " × 14", 11" × 17". When A3 or 8 " × The machine can choose an appropri- enlarging to B4 JIS, A3 or 8 14", 11"...
Page 247: Size Magnification
Copier Functions E E E E Enter the length of the copy using Size Magnification the number keys, and then press [#]. You can calculate an enlargement or Note reduction ratio based on the lengths ❒ To change the length after of the original and copy.
Page 248: Directional Size Magnification (Mm)
Copying B B B B Press [Specifd. Ratio]. Directional Size Magnification C C C C (mm) Press [Direct. Mag.%]. A suitable reproduction ratio is auto- To enter the ratio using the matically selected when you enter the number keys horizontal and vertical lengths of the original and copy image you require.
Page 249: Sort
Copier Functions A A A A Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related default settings: p.124 “Select Stack Function” p.124 “Memory Full Auto Scan Re- B B B B Press [Specifd. Ratio]. start”...
Page 250 Copying ❖ ❖ ❖ ❖ Shift Sort ❖ ❖ ❖ ❖ When the booklet finisher is installed • When a finisher is installed: Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.
Page 251 Copier Functions Sample copy Changing the number of sets You can use this function to check You can change the number of copy copy settings before making a long sets during copying. copy run. Note ❒ This function can only be used Note ❒...
Page 252: Stack
Copying C C C C Place the originals, and then press Stack the { { { { Start} } } } key. Copies can be assembled with each Note page shifted. ❒ When placing originals on the exposure glass, start with the ❖...
Page 253: Staple
Copier Functions Staple Individual copy sets can be stapled. Note ❒ You cannot use the bypass tray with this function. Reference p.125 “Select Stapling Position” Stapling position and original setting Place all the originals in an orientation in which they can be read. They will be automatically rotated for copying.
Page 254 Copying Original location Stapling position Exposure glass ADF...
Page 255 Copier Functions ❖ ❖ ❖ ❖ Booklet finisher Original location Stapling position Exposure glass ADF This table shows the stapling positions, not the orientation of delivery. Not available for A3, B4 JIS or 11" × 17", 8 " × 14" size paper.
Page 256 Copying A A A A Select one of the stapling positions. ❖ ❖ ❖ ❖ 2 tray finisher ❖ ❖ ❖ ❖ Booklet finisher Note ❒ When you select the stapling position, the Sort function is automatically se- lected. Reference p.47 “Stapling position and original setting”...
Page 257: Punch
Copier Functions Punch You can make punch holes in copies. ❖ ❖ ❖ ❖ 2 holes GCPNCH1E ❖ ❖ ❖ ❖ 3 holes GCPNCH3E ❖ ❖ ❖ ❖ 4 holes GCPNCH0E Note ❒ 3 holes is only available with the 2 tray finisher. ❒...
Page 258 Copying Punch hole positions ❖ ❖ ❖ ❖ 2 tray finisher Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 259 Copier Functions Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 260 Copying ❖ ❖ ❖ ❖ Booklet finisher Original location Punch hole positions Exposure glass 2 holes 4 holes 2 holes 4 holes This table shows the punch hole positions, not the orientation of delivery. A A A A Select one of the punch hole positions. B B B B Enter the number of copy sets with the number keys.
Page 261: Duplex
Copier Functions Original orientation and completed Duplex copies There are three types of duplex cop- Copy images differ according to the ies: orientation in which you place origi- ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided nals (vertical K or horizontal L ). Copies 2 one-sided pages onto a two-sided page.
Page 262 Copying A A A A ❒ When placing originals on the Press [Dup./Combine/Series]. exposure glass or in the ADF us- ing the Batch function, press the { { { { #} } } } key after all the originals have been scanned. Originals and copy orientation You can select the orientation.
Page 263: Sided Combine
Copier Functions ❖ ❖ ❖ ❖ Orientation of the original and com- 1 Sided Combine bine image position • Open to leftR originals Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.
Page 264 Copying E E E E Reference Press [OK]. Related default settings: F F F F Place the originals, and then press p.118 “Erase Original Shadow in the { { { { Start} } } } key. Combine” p.119 “Copy Order in Combine” 2 Sided Combine p.120 “Separation Line in Com- bine”...
Page 265 Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side ❖ ❖ ❖ ❖ 2 Sided 16 Pages → → → → Combine 2 Side Copies 16 one-sided originals onto Copies 8 two-sided originals onto a sheet, eight pages per side.
Page 266: Series Copies
Copying B B B B ❖ ❖ ❖ ❖ Book→ → → → 2 Sided Press [1 Sided] or [2 Sided] for Orig- Copies a two-page spread original inal, and then press [Combine 2 onto a sheet, one page per side. Side] for Copy.
Page 267: Copying Book Originals
Copier Functions ❖ ❖ ❖ ❖ Inch version Copying Book Originals Paper for Paper for one-sided two-side Copies two or more originals in page Original copy copy order. " × " × " × ❖ ❖ ❖ ❖ 1 Sided→ → → → Magazine "K ×...
Page 268 Copying ❖ ❖ ❖ ❖ 2 Sided→ → → → Magazine ❖ ❖ ❖ ❖ Open to right Copies two or more two-sided originals into magazine page order copies (when folded and stacked). ❖ ❖ ❖ ❖ Open to left GCBOOK6E Note ❒...
Page 269: Image Repeat
Copier Functions ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4K Image Repeat L /Copy paper A4L or Original: A5L 4 repeats (71%) 16 repeats (35%) The original image is copied repeat- edly. Repeat1 Repeat2 ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4L L /Copy paper A4K or Original: A5L...
Page 270: Double Copies
Copying G G G G Enter the length of [X1] with the Specified Area Repeat number keys, then press [#]. You can use this function only when H H H H Enter the length of [Y1] with the you are making a copy from the Ex- number keys, then press [#].
Page 271: Centring
Copier Functions ❖ ❖ ❖ ❖ Metric version E E E E Select the paper. F F F F Original size and Copy paper size Place the originals, and then press orientation and orientation the { { { { Start} } } } key. B6 JISL B5 JISK Centring...
Page 272: Positive/Negative
Copying A A A A ❒ If [Two-colour] (normal) is selected, Select the paper. the white part of the original be- B B B B comes black and the black part be- Press [Edit/Colour Creation]. comes white, and the coloured part is copied with the specified colour.
Page 273: Erase
Copier Functions ❖ ❖ ❖ ❖ Centre/Border Erase Erases both the original's centre and edge margins from the copy. You can erase the centre and/or all four sides of the original image. This function has three modes: ❖ ❖ ❖ ❖ Border Erases the original's edge margin from the copy.
Page 274 Copying Border Erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the border you want to change, and then set the erase border width us- n ] and [o o ].
Page 275: Margin Adjustment
Copier Functions Centre/border erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the part you want to change, and then set the erase margin width using n ] and [o o ].
Page 276: Preset Stamp
Copying F F F F Note Press [OK] 3 times. ❒ You can change the width of the G G G G Place the originals, and then press binding margin as follows: the { { { { Start} } } } key. Metric 0–30 mm (increments of 1 version...
Page 277 Copier Functions B B B B Press [Stamp]. Stamp position and original orientation C C C C Press [Preset Stamp]. D D D D Select the message. E E E E Press [All Pages] or [1st Page only] to select the print page. Note ❒...
Page 278: User Stamp
Copying Reference User Stamp Related default settings: p.122 “Stamp Position 1 - 4” Prints a registered stamp onto copies. p.122 “Stamp Format 1 - 4” p.122 “Stamp Colour: 1 - 4” A A A A Press [Edit/Colour Creation]. GCSTMP0E Preparation You have to register a user stamp before using this function.
Page 279 Copier Functions C C C C Press [Copier/Document Server Fea- Changing the stamp colour tures]. A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A Press [Change].
Page 280 Copying K K K K C C C C Press [Vertical], and then enter the Press [Copier/Document Server Fea- vertical size of the stamp using tures]. the number keys, and then press [#]. L L L L Place the original for user stamp on the exposure glass, and then press [Start Scanning].
Page 281: Date Stamp
Copier Functions Stamp position and original orientation Date Stamp You can use this function to print dates onto copies. GCSTMP3E You can select from the following date formats: • MM/DD/YYYY • MM.DD.YYYY GCSTMP7E • DD/MM/YYYY Note • DD.MM.YYYY ❒ You cannot use the bypass tray •...
Page 282 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the date format A A A A B B B B Press [Change Format].
Page 283: Page Numbering
Copier Functions Stamp position and orientation of Page Numbering originals You can use this function to print page numbers onto copies. CP2G0100 There are six types of Page Number- ing (“n” is the total number of pages in original): • P1, P2,…Pn •...
Page 284 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A B B B B Press [Change].
Page 285 Copier Functions B B B B D D D D Press [First Printing Page], then en- Press [Last Number], enter the ter the original page number from number of the page to stop num- which to start printing using the bering using the number keys, and then press the { { { { #} } } } key.
Page 286 Copying Note If you selected (1-1, 1-2,…) ❒ You can enter between 1 and A A A A 9 99 9 f o r t h e o ri g in al p ag e Press [Change] on the right hand number from which to start side.
Page 287: Covers
Copier Functions ❖ ❖ ❖ ❖ Front/Back covers Covers The first and last page of original is copied onto a specified cover sheet You can use this function to create paper. cover sheets by adding additional • Copy pages of different paper, or copying existing pages onto different paper.
Page 288: Slip Sheets
Copying Note Slip Sheets ❒ Press the { { { { #} } } } key and select [OHP Sheet] in Special paper. See p.24 Every time the originals' page chang- “When copying onto OHP Trans- es, a slip sheet is inserted. This func- parencies or Thick Paper”.
Page 289: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to Reference store documents in memory and print For details about how to regis- them as you want. ter the user name, file name, or password, see “To register or Important change a user name”, and “To...
Page 290 Copying ❒ To check that the document has been stored, press the { { { { Docu- ment Server} } } } key to display the document selection screen. ❒ When the machine is printing a document stored using the cop- ier function, wait until printing has finished before you store another copy document.
Page 291: Programs
Programs Programs C C C C You can store frequently used copy Press [Register]. job settings in machine memory and recall them for future use. Note ❒ You can store up to 10 programs. ❒ You can select the standard mode or Program No.10 as the default mode to be set when modes are cleared or reset, or immediately af-...
Page 292: Changing A Stored Program
Copying F F F F D D D D Press [OK]. Press [Yes]. When the settings are successfully The program is deleted, and the stored, the program name is dis- display returns to the initial copy played on the right side of the reg- display.
Page 293: Colour Adjustment/Program
3. Colour Adjustment/ Program Colour Adjustment D D D D This function lets you alter up to three Adjust the colour using [← ← ← ← ] or single colours by mixing them with [→ → → → ]. adjacent colours in the colour circle. Note Reference ❒...
Page 294: Colour Balance
Colour Adjustment/ Program Colour Balance You can adjust the overall colour tone Colour Balance Program when the overall copy is reddish or bluish. You can also store the colour balance Reference setting in memory and recall it when For types and examples of the im- you want to use it.
Page 295 Colour Balance Changing the registered settings Copying with the registered settings A A A A A A A A Press the { { { { Adjust/Program Colour} } } } Press the { { { { Adjust/Program Colour} } } } key.
Page 296: Image Adjustment
Colour Adjustment/ Program Image Adjustment ❒ The adjusted settings will be de- Reference leted and the initial values will For types and examples of the im- be reset when either Auto Clear age adjustment functions, see p.iii has been performed, when the “What You Can Do with This Ma- { { { { Clear Modes } } } } key has been chine <Colour Functions/Colour...
Page 297 Image Adjustment Adjusting the background density Adjusting the text/photo sensitivity A Adjust by pressing [Lighter] or A Press [T T T T Next]. [Darker]. B Adjust by pressing [Text] or [Photo]. Note ❒ Adjust to a lighter density when copying dark textured Note originals, such as newspaper ❒...
Page 298: User Colour
Colour Adjustment/ Program User Colour ❒ Up to 15 colours can be registered. You can register colours created by adjusting the density of yellow, ma- ❒ Sample prints of user colours can genta, cyan, and black. You can also " × also be made on an A4K, 8 name the colours that you register, 11"K size page or on an A3L, 11"...
Page 299 User Colour D D D D C Enter the density in percentag- Select the colour to be used as a es (%) using the number keys, base from [Basic Colour]. and then press [#]. The density of each colour for the selected colour is displayed.
Page 300: Mixing Colours Manually With The Number Keys
Colour Adjustment/ Program Mixing Colours Manually with Deleting User Colours the Number Keys Note A A A A ❒ You cannot delete colours regis- Press the { { { { Adjust/Program Colour} } } } tered in the program or registered key.
Page 301: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations of common messages. If other mes- sages are displayed, then follow the instructions as displayed. Note ❒ For messages not listed here, see “Troubleshooting” General Settings Guide. Message Causes Solutions...
Page 302 Troubleshooting Message Causes Solutions Cannot staple pa- The Staple function cannot Select a paper size that can be used be used with the paper size with the Staple function. See p.132 per of this size. selected. “Staple”. A paper size not available Select a proper paper size.
Page 303: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. The image density is too Adjust the image density. See p.33 dark. “Adjusting Copy Image Density”. Auto Image Density is not Select Auto Image Density. See p.33 selected.
Page 304: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies As You Want This section explains causes of, and remedies for, unexpected copy results. ❖ ❖ ❖ ❖ Basic Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See “Re- in the stapler.
Page 305 If You Cannot Make Copies As You Want ❖ ❖ ❖ ❖ Edit Problem Causes Solutions When using the Double The original and copy pa- Select A3L for A4 K originals and Copies function, parts of per combination is not cor- A4 for A5 originals.
Page 306 Troubleshooting ❖ ❖ ❖ ❖ Combine Problem Causes Solutions You cannot fold copies into Combine Original Maga- Change the setting. a book using the Magazine zine Format is not set cor- See p.120 “Orientation: Magazine” function. rectly. When using the Combine You specified a reproduc- When you specify a reproduction function, parts of the image...
Page 307: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note ❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.124 “Memory Full Auto Scan Restart” ) to [Yes], even if memory becomes full, the memory over- flow message will not be displayed.
Page 308 Troubleshooting...
Page 309: User Tools (Copier/Document Server Features)
5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings General Features 1/5 See p.112 “General Features ”. Auto Paper Select Priority Paper Display Display Original Type Display Display Original Type Priority Full Colour/Two-colour: Text/Photo B &...
Page 310 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings General Features 4/5 See p.115 “General Features ”. Document Server Storage Key:F1~F5 • F1: 2 Sided Original Top to • F2: 1 Sided → 1 Sided Com- bine • F3: 1 Sided → 1 Sided Com- bine: 4 originals •...
Page 311 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Reproduction Ratio 2/2 See p.116 “Reproduction Ratio ”. Reduce1~6 Metric version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 71% •Reduce5: 75% •Reduce6: 82% Inch version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 73% •Reduce5: 78%...
Page 312 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Edit 2/2 See p.118 “Edit ”. Front Cover Copy in Combine Combine Copy Order in Combine From left to right Image Repeat Separation Line None Double Copies Separation Line None Separation Line in Combine None...
Page 313 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Date Stamp Format Metric version: DD/MM/YYYY Inch version: MM/DD/YYYY Font Font 1 Stamp Position Metric version • Position: Top left • Top Margin: 8mm • Right Margin: 32mm Inch version •...
Page 314 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite position Position Page Numbering in Combine Per original Stamp Position: Metric version • Position P1, 1/5, P.1, 1: Top right -1-, 1-1: Bottom centre •...
Page 315 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Adjust Colour Image See p.125 “Adjust Colour Image”. Background Density of ADS(Full Colour / Two-colour) Centre of the 5 level adjust- ment Colour Sensitivity Centre of the 5 level adjust- ment A.C.S.
Page 316: Accessing User Tools (Copier/Document Server Features)
User Tools (Copier/Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for key operators in Note charge of this machine. With User ❒ When the key operator code is Tools can change the machine's de- set, the key operator code input fault settings.
Page 317: Exiting User Tools
Accessing User Tools (Copier/Document Server Features) Exiting User Tools A A A A After changing default settings, press [Exit] on the User Tools main menu. Changes to User Tools are com- plete, and the machine is ready to copy. Note ❒...
Page 318: Settings You Can Change With User Tools
User Tools (Copier/Document Server Features) Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Original Type Display General Features You can have the original types shown on the initial display. ❖ ❖ ❖ ❖ Auto Paper Select Priority Note Auto Paper Select is the default ❒...
Page 319: General Features
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Auto Tray Switching General Features If you load paper of the same size in two or more trays, the machine automatically shifts to the other ❖ ❖ ❖ ❖ Duplex Mode Priority when the first tray runs out of pa- You can select the type of the Du- per (when Auto Paper Select is se-...
Page 320: General Features
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Tone: Original remains General Features The beeper (key tone) sounds if you forget to remove originals af- ter copying. ❖ ❖ ❖ ❖ Copy Function Key: F1-F5 You can assign frequently used Note functions to function keys F1 to F5.
Page 321: General Features
Settings You Can Change with User Tools General Features General Features ❖ ❖ ❖ ❖ Document Server Storage Key: F1–F5 ❖ ❖ ❖ ❖ Clear Bypass Mode You can assign frequently used You can set whether to “Clear” or functions to function keys F1 to F5. “Do not Clear”...
Page 322: Reproduction Ratio
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Priority Setting: Enlarge Reproduction Ratio You can set the ratio with priority when [Reduce/Enlarge] is pressed, ❖ ❖ ❖ ❖ Shortcut R/E followed by [Enlarge]. You can register up to three fre- Note quently used Reduce/Enlarge ra- ❒...
Page 323: Edit
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Priority Setting: Reduce ❖ ❖ ❖ ❖ Front Margin: Left/Right You can set the ratio with priority You can specify left and right mar- when [Reduce/Enlarge] is pressed, gins on the front side of copies us- followed by [Reduce].
Page 324 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided Auto Margin: TtoT ❖ ❖ ❖ ❖ Erase Centre Width When using the 1 sided → 2 sided You can specify the width of the Duplex function, you can specify erased centre margins using this margins on the back side.
Page 325 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copy Order in Combine Note You can set the copy order when ❒ Default: None using the Combine function to Left ❒ Line colour (Full Colour): Yel- to Right or Top to Bottom. l o w , R e d , C y a n , M a g e n t a , Green, Blue, Black ❒...
Page 326 User Tools (Copier/Document Server Features) • Broken B Note ❒ Default: None ❒ Line colour (Full Colour): Yel- l o w , R e d , C y a n , M a g e n t a , • Crop Marks Green, Blue, Black ❒...
Page 327: Stamp
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Format Stamp You can adjust the stamp's size, density, and print page. • Size Preset Stamp You can set the size of the stamp. ❖ ❖ ❖ ❖ Stamp Priority Note You can select the stamp type giv- ❒...
Page 328 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Stamp Colour: 1 - 4 User Stamp Sets the colour registered in User Stamp colour (1 to 4). ❖ ❖ ❖ ❖ Program/Delete Stamp Note You can register, change, or delete ❒...
Page 329 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Setting ❖ ❖ ❖ ❖ Size You can have the date printed on You can set the size of the page the first page or all pages. number. Note Note ❒...
Page 330: Input/Output
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Auto Sort Input/Output You can specify whether the Sort function is to be selected when the ❖ ❖ ❖ ❖ Switch to Batch (SADF) machine is turned on, or when the functions are cleared.
Page 331: Adjust Colour Image
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Select Stapling Position Adjust Colour Image Specify which Top 2 staples or Bot- tom shown on the initial display with priority. ❖ ❖ ❖ ❖ Background Density of ADS(Full Col- our / Two-colour) Note The background density is adjust-...
Page 332 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ A.C.S. Priority This setting determines the copy priority between “Black & White” and “Full Colour” when “Auto Colour Select” is selected. Note ❒ Default: Full Colour...
Page 333: Specifications
6. Specifications Combination Chart The combination chart below shows which functions can be used together. The following tables explains the symbols used in the chart. means that these functions can be used together. means that these functions cannot be used together. The second function selected will be the function you are working in.
Page 334: Supplementary Specifications
Specifications Supplementary Specifications ❖ ❖ ❖ ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • Copying speed and scanning speed will be reduced. • You can place originals of two different sizes at a time. ❖...
Page 335 Supplementary Specifications ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
Page 336 Specifications ❖ ❖ ❖ ❖ Sort, Rotate Sort, Stack • Paper sizes and orientations that can be used in the Shift Sort and Stack functions are as follows: 2 tray finisher Booklet finisher A3L, B4 JISL, A4KL, B5 A3L, B4 JISL, A4KL, B5 JISK, JISKL, A5K, 11"...
Page 337 Supplementary Specifications Paper size and orientation Paper capacity and weight 2 tray finisher Finisher shift tray 1 " × 11"KL A4KL, B5 JISKL, A5K, 8 500 sheets (80 g/m (20 lb.) A3L, B4 JISL, 11" × 17"L, 8 " × 14"L 250 sheets (80 g/m (20 lb.)
Page 338 Specifications ❖ ❖ ❖ ❖ Staple • The following types of paper cannot be stapled: • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper • Curled paper • Paper of low stiffness • Paper of mixed sizes •...
Page 339 Supplementary Specifications Note ❒ When stapling B4L, A3L, 8 " × 14"L, 11" × 17"L, pull out the ex- tender of the finisher tray. ❒ When the number of copies exceeds tray capacity, copying stops. If this happens, remove the copies from the shift tray, and then resume copy- ing.
Page 340 Specifications • When using [Top Slant], [Left 2] or [Top 2] with Combine, Double copies or Auto Reduce/Enlarge function, “ Blank part will appear. Check ori- ”message may appear depending on the orientation of origi- entation. nals and paper you placed. In this case, change the paper orientation. •...
Page 341 Supplementary Specifications ❖ ❖ ❖ ❖ Duplex • You cannot use the following copy paper with this function: " × 8 " × 8 • Paper smaller than A5, 5 " (possible on A5K, 5 "K) • Paper thicker than 105 g/m , 28 lb.
Page 342 Specifications ❖ ❖ ❖ ❖ Series Copies • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25–400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within acceptable range.
Page 343 Supplementary Specifications ❖ ❖ ❖ ❖ Erase The width of the erased margin varies depending on the reproduction ratio. If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: •...
Page 344 Specifications ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: • Page Numbering per original: Combined with 1 Sided / 2 Sided in the Combine function GCANPE0E • Page Numbering per copy: Combined with 1 Sided / 2 Sided in the Combine function GCANPE2E If you combine this function with the Duplex (Top to Top) function and select...
Page 345 Earth Leakage Breaker To prevent electric shock this ma- Important chine has an earth leakage breaker. ❒ Do not turn off the main power The earth leakage breaker is normally switch when the On indicator is in the on position. lit or blinking.
Page 346 Earth Leakage Breaker F F F F I I I I Using the tip of a ball-point pen, If the finisher is installed, reat- press the test button of the earth tach it to the machine. leakage breaker. ABE002S ABM001S Note G G G G ❒...
Page 347: Index
INDEX 1 sided → 2 sided , 55 2 sided → 1 sided , 55 Centre/border erase , 69 2 sided → 2 sided , 55 Centre erase , 68 90° turn , 14 Change date format , 76 stamp position , 73 , 76 Accessing user tools Changing copier/document server features , 110...
Page 348 Copier functions , 33 1 sided combine , 57 Date stamp , 75 , 122 2 sided combine , 58 Change colour , 76 adjusting copy image density , 33 change format , 76 auto reduce/enlarge , 40 change position , 76 book originals , 61 font , 122 centring , 65...
Page 349 Font , 122 adjust/program colour , 5 Format , 122 check modes , 5 Full colour copy , 29 clear modes , 5 Function status indicators , 6 clear/stop , 6 energy saver , 6 interrupt , 6 General features , 103 , 104 , 112 , 113 , 115 program , 5 auto image density priority , 115 sample copy , 6...
Page 350 Preset stamp , 121 changing colour , 71 OHP transparencies , 82 changing density , 71 one-sided combine changing position , 71 1 sided 2 pages → combine 1 side , 57 changing size , 71 1 sided 4 pages → combine 1 side , 57 colour , 121 1 sided 8 pages →...
Page 351 Sort , 43 rotate sort , 43 Text , 34 shift sort , 44 Text/Photo , 34 Specifications , 127 Tone − original remains , 114 Stack , 46 Troubleshooting , 95 Stamp , 121 memory is full , 101 colour , 121 , 122 , 123 problems operating the machine , 95 date stamp , 75...
Page 352 MEMO B149-7501...
Page 353 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 354 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. Spain RICOH CORPORATION RICOH ESPAÑA S.A. 5 Dedrick Place Avda. Litoral Mar, 12-14, West Caldwell, New Jersey 07006 Blue Building, Marina Village, Phone: +1-973-882-2000 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands...
Page 355 Printer/Scanner Unit Type 2238 Operating Instructions Printer Reference 1 Getting Started Preparing to Print For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 356 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 357 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Control Panel......................5 Display Panel ......................7 2. Preparing to Print Preparing the Machine ..................10 Connecting the Machine ..................10 Setting Paper on the Bypass Tray ................12 Installing the Software..................
Page 359: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 360 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 361: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 363: Getting Started
1. Getting Started Control Panel AAG005S { { { { Energy Saver} } } } key Indicators Displays errors and machine status. Press to switch to and from Energy Saver L: Service call indicator mode. x: Misfeed indicator Note M: Open Cover indicator ❒...
Page 364 Getting Started { { { { Clear/Stop} } } } key Press to cancel the entered data. { { { { #} } } } key Press after entering a value. Number keys Press to enter a value for various settings. Function keys Press to switch between the “Copy”, “Document Server”, “Facsimile”, “Print-...
Page 365 Control Panel Display Panel This section describes configuration using the display panel when the printer function is selected. Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
Page 366 Getting Started [Locked & Sample Print Job List] Press to display Locked/Sample Print jobs sent from a computer. [Error Log] P r e s s t o d is pl a y t h e e r r or l o g s o f Locked/Sample Print jobs sent from a computer.
Page 367: Preparing To Print
2. Preparing to Print This section gives instructions for connecting the machine and computer, config- uring the machine, and installing software. ❖ ❖ ❖ ❖ When operating the machine with a parallel connection, USB connection, or IEEE 1394 (SCSI print) connection •...
Page 368: Preparing The Machine
Preparing to Print Preparing the Machine Note Connecting the Machine ❒ Do not use a parallel cable that is longer than 3 meters (10 feet). Reference ❒ Rating voltage of the interface con- For information about connection nector: Max. DC 5V using Ethernet and wireless LAN, Follow the procedure below to con- see "Confirming the Connection",...
Page 369 Preparing the Machine ❖ ❖ ❖ ❖ IEEE 1394 (SCSI print) Connection Follow the procedure below to con- nect the machine to the host computer using a USB interface cable. A A A A Connect the USB 2.0 interface ca- ble to the USB port on the right side of the machine's back cover.
Page 370: Setting Paper On The Bypass Tray
Preparing to Print Limitation Setting Paper on the Bypass ❒ The following functions are disa- Tray bled when printing from the by- pass tray: This section gives instructions for set- • Duplex printing ting paper on the bypass tray. Use the •...
Page 371 Preparing the Machine B B B B ❒ Select paper type when printing Adjust the paper guides to the pa- onto OHP transparencies or per size. thick paper (over 105g/m ). For details, see p.15 “Setting thick Important paper or OHP transparencies”. ❒...
Page 372 Preparing to Print A Press the { { { { User Tools/Counter} } } } Setting custom size paper key on the control panel. Note ❒ Custom sizes can also be set using the printer driver. The following procedures are not necessary when setting custom sizes using the printer driver.
Page 373 Preparing the Machine H H H H Press the { { { { User Tools/Counter} } } } key. Setting thick paper or OHP transparencies Note Note ❒ The settings made will remain ❒ Paper settings can also be set using valid until they are reset again.
Page 374: Installing The Software
Preparing to Print Installing the Software This manual assumes you are familiar Auto Run with general Windows procedures and practices. If you are not, see the Inserting the CD-ROM into the CD- operating instructions that come with ROM drive starts the installer auto- Windows for details.
Page 375: Quick Install
Installing the Software The following table shows the printer Quick Install drivers and software that can be in- stalled using Auto Run: Auto Run will start the installer auto- Auto Run matically when you insert the CD- ROM into the CD-ROM drive. By se- Quick Install lecting Quick Install, you can easily Printer...
Page 376 Preparing to Print E E E E Important After reading through the agree- ❒ If your system is Windows NT 4.0, ment, click [I accept the agreement] to agree, and then click [Next]. we recommend that you upgrade the Windows NT 4.0 operating F F F F Click the machine model you are system to Service Pack 4 or later...
Page 377: Installing The Pcl 5C And Rpcs™ Printer Driver
Installing the Software • Windows XP Professional, Important Windows Server 2003 ❒ If your operating system is Win- On the [Start] menu, click dows NT 4.0, we recommend that [Printers and Faxes]. The [Print- you upgrade the Windows NT 4.0 ers and Faxes] window ap- operating system to Service Pack 4 p e a r s .
Page 378 Preparing to Print A A A A I I I I Quit all applications running. Select SmartNetMonitor. B B B B Insert the CD-ROM into the CD- SmartNetMonitor ROM drive. Auto Run will start the installer. A Click [Port:], and then click C C C C [Add].
Page 379 Installing the Software ❖ ❖ ❖ ❖ NetBEUI ❖ ❖ ❖ ❖ IPP Click [NetBEUI], and then Click [IPP]. click [Search]. The IPP setting dialog box A list of machines that can appears. be used with NetBEUI ap- To specify the IP address pears.
Page 380 Preparing to Print ❖ ❖ ❖ ❖ User Code L L L L Click [Continue] to start printer User codes are eight digit codes driver installation. that allow you to keep track of M M M M printing done under each code. Follow the instructions on the To use this feature, the network screen.
Page 381: Setting Up Options - Pcl 5C And Rpcs
Installing the Software ❒ Under Windows NT 4.0, changing Click [Cancel] to close the [Port Settings] dialog box. printer settings requires Full Con- trol permission. Members of the Start SmartNetMonitor for Administrators, Server Operators, Client, and then right-click Print Operators, and Power Users the SmartNetMonitor for groups have Full Control permis- Client icon on the taskbar.
Page 382 Preparing to Print RPCS™ printer driver Installing the PostScript 3 Printer Driver A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. This section gives basic instructions The [Printers] window appears. for installing the PostScript 3 printer driver.
Page 383: Installing The Postscript 3 Printer Driver
Installing the Software Note Windows 95/98/Me - Setting up options ❒ The printer driver with the se- lected language will be in- If the machine has options installed, you should make settings for them stalled. using the printer driver. ❒ The printer driver will be in- A A A A stalled in English if you select On the [Start] menu, point to [Set-...
Page 384 Preparing to Print ❒ When prompted for the additional F F F F Click [Local Printer], and then click driver (alternate driver) location, [Next]. select the following folders on the CD-ROM: Note ❒ If using Windows XP and Win- • Windows 95/98/Me: \DRIVERS\PS\ WIN9X_ME\(Language)\DISK1\ dows Server 2003, click [Local printer attached to this computer],...
Page 385 Installing the Software Windows 2000/XP, Windows Server 2003 Windows NT 4.0 - Installing the - Setting up options PostScript 3 printer driver If the machine has options installed, Limitation you should make settings for them ❒ Installing a printer driver requires using the printer driver.
Page 386 Preparing to Print C C C C Note Select a language for the interface ❒ Click [Yes] if you want to set the language, and then click [OK]. machine as the default printer. The following languages are availa- I I I I ble: Cestina (Czech), Dansk (Dan- Select whether or not you want to ish), Deutsch (German), English...
Page 387 Installing the Software ❖ ❖ ❖ ❖ When connecting with the network • The machine must be set to bidi- - Bidirectional transmission rectional transmission. When bidirectional transmission is • SmartNetMonitor for Client in- enabled, information such as paper cluded on the CD-ROM must be size and feed orientation is automati- installed.
Page 388: Mac Os - Installing The Postscript 3 Printer Driver And Utilities
Preparing to Print Note Mac OS - Installing the ❒ [SCSI print (SBP-2)] must be set to PostScript 3 Printer Driver and Active and [Bidirectional SCSI print] must be set to ON in [IEEE Utilities 1394] on the [Interface Settings] tab in the machine's System Set- It is necessary to install a printer driv- tings.
Page 389 Installing the Software K K K K Double-click the [Printer Descrip- Setting up options tions] folder in the [Mac OS 8 and 9] A A A A folder. On the Apple menu, click [Choos- L L L L er]. Double-click [Disk 1] in the folder B B B B of the language you use.
Page 390: Mac Os X - Installing The Postscript 3 Printer Driver
Preparing to Print D D D D H H H H Double-click the [Mac OS 8 and 9] Restart the Mac OS. folder. Reference E E E E Double-click the [ATM] folder. For information about installing Printer Utility for Mac, see Post- F F F F Double-click the [ATM 4.6.2 install- Script 3 Unit Type 2238 Operating...
Page 391: Installing The Printer Driver Using Usb
Installing the Software Setting up the PPD file Installing the Printer Driver Using USB A A A A Run Print Center. B B B B This section gives basic instructions Click [Add Printer]. for installing printer drivers using USB. The printer drivers can be in- Note stalled from the CD-ROM that comes ❒...
Page 392 Preparing to Print D D D D Insert the CD-ROM provided Windows 2000/XP, Windows Server 2003 into the CD-ROM drive. - Installing the printer driver using USB Note Limitation ❒ When Auto Run starts, click [Ex- ❒ Installing a printer driver requires it].
Page 393: Installing The Printer Driver Using Ieee 1394
Installing the Software When installation is complete, the Installing the Printer Driver printer with its port directed to “USB00n” appears in the [Printers] Using IEEE 1394 folder. (“n” is the number of printers connected.) Printing using a SCSI print device In Windows XP and Windows with the optional IEEE 1394 interface Server 2003, the folder is [Printers...
Page 394 Preparing to Print ❒ If you send data from your compu- E E E E Hold down the left { { { { SHIFT} } } } key ter when data is being received and insert the CD-ROM into the from another client computer, CD-ROM drive.
Page 395 Installing the Software Windows XP, Windows Server 2003 - Disabling the Device A A A A Connect the machine and the ❖ ❖ ❖ ❖ If [Add New Hardware Wizard] ap- computer using the IEEE 1394 in- pears every time you restart the com- terface cable.
Page 396 Preparing to Print ❖ ❖ ❖ ❖ If [Found New Hardware Wizard] ap- When “Driver Files Search Results” appears, click [Disa- pears every time you restart the com- ble the device. The Add/Remove puter when using an operating Hardware Wizard in the control system that does not support IP over panel can be used to complete 1394, or plug in/take out the cable,...
Page 397: Installing Smartnetmonitor For Client/Admin
Installing the Software F F F F Select the program you want to Installing SmartNetMonitor for install when the [Select Program] Client/Admin dialog box appears. G G G G Follow the instructions on the Limitation screen. ❒ If your operating system is Win- dows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- Installing Font Manager 2000...
Page 398: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Preparing to Print Note Using Adobe PageMaker ❒ When using PageMaker, optional Version 6.0, 6.5, or 7.0 features that can be selected by the printer driver will not be active. If you use the machine under Win- The following procedure describes dows 95/98/Me, Windows 2000/XP, how to activate the optional print- Windows Server 2003, or Windows...
Page 399: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD- There are two CD-ROMs that come Microsoft Windows 95 operating sys- with the printer option of this ma- Microsoft Windows 98 operating sys- chine. Microsoft Windows Millennium Edi- ❖...
Page 400: Software And Utilities
Preparing to Print ❖ ❖ ❖ ❖ RPCS™ printer driver Software and Utilities The RPCS™ printer drivers are in- cluded on the CD-ROM that comes with this machine. This printer ❖ ❖ ❖ ❖ SmartNetMonitor for Admin driver allows the computer to This utility is for the system ad- communicate with the machine via ministrator to manage network...
Page 401 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ Acrobat Reader This utility allows you to read PDF files (Portable Document Format). Note ❒ Documentation about using the machine is included on the CD- ROM in PDF format. See Acro- bat Reader online Help for more information about using Acro- bat Reader.
Page 402: Index
INDEX Mac OS 1394 Utility , 42 ATM, installing , 31 PostScript 3, installing , 30 Screen fonts, installing , 32 Acrobat Reader , 43 Mac OS X PostScript 3, installing , 32 Mac OS, installing , 31 Main power indicator , 5 Bidirectional transmission , 29 Number keys , 6 Bypass tray , 12...
Page 403 Quick Install , 17 RPCS , 42 Windows 2000/XP, installing , 19 Windows 95/98/Me, installing , 19 Windows NT 4.0, installing , 19 Windows Server 2003, installing , 19 Screen fonts Mac OS, installing , 32 SCSI print , 35 SmartNetMonitor for Admin , 39 , 42 SmartNetMonitor for Client , 39 , 42 Software...
Page 404 MEMO B149-7510...
Page 405 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
Page 406 Printed in The Netherlands GB GB B149-7510...
Page 407 Printer/Scanner Unit Type 2238 Operating Instructions Printer Reference 2 Setting Up the Printer Driver and Canceling a Print Job Using the Document Server Sample Print/Locked Print Troubleshooting Printer Features Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide"...
Page 408 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 409 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties................5 Windows 95/98/Me - Accessing Printer Properties ............ 5 Windows 2000/XP, Windows Server 2003 - Accessing Printer Properties ....6 Windows NT 4.0 - Accessing Printer Properties ............
Page 410 6. Appendix Finisher ......................... 53 Staple ........................54 Staple Position ......................54 Stapling Precautions ....................56 Punch ........................58 Punch Position ......................58 Punching Precautions ....................59 Collate ........................60 Spool Printing ...................... 62 Covers........................64 Slip Sheets......................68 User Defined Pages ..................... 69 System Settings (Parallel Connection) .............. 70 Precautions when using Windows Server 2003..........71 Precautions when using the Terminal Server mode ..........
Page 411: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 412 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 413: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 415: Setting Up The Printer Driver And Canceling A Print Job
1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties Making settings from an application Windows 95/98/Me - Accessing Printer Properties To make settings for a specific appli- cation, open the printer properties di- alog box from that application. The Changing default settings following example describes how to make settings for the WordPad appli-...
Page 416: Windows 2000/Xp, Windows Server 2003 - Accessing Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Note Windows 2000/XP, Windows ❒ Normally you do not have to Server 2003 - Accessing change the “Form to Tray As- signment” settings on the [De- Printer Properties v i c e S e t t i n g s ] t a b i n t h e PostScript 3 printer driver.
Page 417: Windows Nt 4.0 - Accessing Printer Properties
Accessing Printer Properties D D D D Make the settings you require, Windows NT 4.0 - Accessing and then click [OK]. Printer Properties Note ❒ Settings you make here are used as default for all applications. Changing default settings - Printer properties Making settings from an application Limitation...
Page 418 Setting Up the Printer Driver and Canceling a Print Job Changing the default settings - Default Making settings from an application document properties To make settings for a specific appli- cation, open the printer properties di- Limitation alog box from that application. The ❒...
Page 419: Mac Os - Setting Up For Printing
Accessing Printer Properties Setting up for printing from an Mac OS - Setting Up for application Printing A A A A Open the file you want to print. B B B B Making paper settings from an On the [File] menu, click [Print]. application Dialog box appears.
Page 420: Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job F F F F Press [Reset Current Job] or [Reset Windows - Canceling a Print All Jobs]. A A A A Double-click the printer icon on the Windows taskbar.
Page 421: Mac Os - Canceling A Print Job
Canceling a Print Job F F F F Note Press [Reset Current Job] or [Reset ❒ You cannot stop printing data All Jobs]. that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒...
Page 422 Setting Up the Printer Driver and Canceling a Print Job...
Page 423: Using The Document Server
2. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 424 Using the Document Server ❒ The Document Server also stores files scanned using the Automatic Docu- ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.
Page 425: Sample Print/Locked Print
3. Sample Print/Locked Print Sample Print Use this function to print only the first Printing a Sample Print File set of a multiple-set print job. After you have checked the result, remain- The following procedure describes ing sets can be printed or canceled us- how to print a sample print file with ing the machine's control panel.
Page 426 Sample Print/Locked Print C C C C F F F F On the machine's control panel, Select the file you want to print press the { { { { Printer} } } } key to display by pressing it. the Printer screen. A list of the print files stored in the machine appears.
Page 427: Deleting A Sample Print File
Sample Print J J J J D D D D Press [Yes]. Select the file you want to delete by pressing it. The remaining sets are printed. Note Note ❒ Press [U U U U Prev.] or [T T T T Next.] to ❒...
Page 428 Sample Print/Locked Print D D D D Press [Details]. An error log list appears. Note ❒ Press [U U U U Prev.] or [T T T T Next.] to scroll through the error files. ❒ Press [Exit] after checking the log.
Page 429: Locked Print
Locked Print Locked Print Use this function to maintain privacy Printing a Locked Print File when printing confidential docu- ments on the machine over a shared The following procedure describes network. Usually, it is possible to how to print a locked print file with print data using the display panel the PCL 5c and the RPCS printer driv- once it is stored in this machine.
Page 430: Deleting Locked Print Files
Sample Print/Locked Print D D D D H H H H Press [Locked & Sample Print Job Enter the password using the List]. number keys, and then press [OK]. The print confirmation screen ap- pears. Note ❒ A confirmation screen will ap- pear if the password is not en- tered correctly.
Page 431: Checking The Error Log
Locked Print D D D D Select the file you want to delete Checking the Error Log by pressing it. If a file could not be stored in this ma- Note chine, you can check the error log on ❒ Press [U U U U Prev.] or [T T T T Next.] to the display panel.
Page 432: Form Feed
Sample Print/Locked Print Form Feed This section gives instructions for op- Print Using a Selected Tray erating the machine when there is no tray for the selected paper size or A A A A type, or when paper loaded in the Select the tray for form feed from machine has run out.
Page 433: Canceling Form Feed
Form Feed Note Canceling Form Feed ❒ You cannot stop printing data that has already been proc- A A A A Press [Reset ]. essed. For this reason, printing may continue for a few pages Delete the stored print job, and after you press [Job Reset].
Page 434 Sample Print/Locked Print...
Page 435: Troubleshooting
4. Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see ‘Turning On the Power’, General Set- tings Guide.
Page 436 Troubleshooting Messages/Second messages Causes Solutions Driver setting error. (Memo- There is an error in the down- Reset the parameter for down- loaded font(s). loading fonts. Insufficient memory or memo- Specify correct memory capac- ry settings for the printer driv- ity on the [Change Accesso- er may not match memory ries...] tab in the RPCS™...
Page 437 Error & Status Messages on the Display Panel Messages/Second messages Causes Solutions Finisher is in use for another The finisher is in use by anoth- Wait until the other function function. Please wait. er function, such as the copier has finished using the finisher. function.
Page 438 Troubleshooting Messages/Second messages Causes Solutions Paper in duplex unit. Open There is a misfeed in the du- Open the cover of the duplex cover and remove paper. plex unit. unit, and remove the misfed paper. Paper in staple tray. Open fin- There is paper remaining in- Open the cover of the finisher, isher cover and remove pa-...
Page 439 Error & Status Messages on the Display Panel Messages/Second messages Causes Solutions Staple has been cancelled. Staple printing has been can- Check the paper feed direc- celed. tion, paper orientation and stapling position. Staple unit is in use for anoth- The staple unit is in use by an- Wait until the other function er function.
Page 440: The Machine Does Not Print
Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. f Online] on the display panel. Is the machine online? If not, press [f Does the printer function If so, check the error message on the display panel and take re-...
Page 441 The Machine Does Not Print Possible Cause Solutions When using wireless LAN, Check access point settings when in infrastructure mode. Depend- is the access point correctly ing on the access point, client access may be limited by MAC ad- set? dress.
Page 442 Troubleshooting Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.
Page 443 The Machine Does Not Print Problem Solutions ❖ ❖ ❖ ❖ Network connection Is the Data In indicator blinking or lit after starting Contact your network administrator. the print job?
Page 444: Other Printing Problems
Troubleshooting Other Printing Problems Problem Causes and Solutions The print on the If the [Toner Saving] check box is selected in the printer driver settings, the entire page is fad- entire page will be faded when printed. For the RPCS printer driver, [Toner Saving] is located on the [Print Quality] tab.
Page 445 Other Printing Problems Problem Causes and Solutions When using Make sure the application's paper size and orientation settings match those Windows of the printer driver. 95/98/Me/2000/ If a different paper size and orientation are set, select the same size and ori- XP, Windows entation.
Page 446 Troubleshooting Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
Page 447 Other Printing Problems Problem Causes and Solutions It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Simply wait until printing printing.
Page 448 Troubleshooting Problem Causes and Solutions No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps.
Page 449 Other Printing Problems Problem Causes and Solutions The color of the Toner based color settings under the printer driver produce unexpected printout is differ- printout colors. ent from the color Changing color settings using the printer driver produces unexpected on the computer printout colors.
Page 450 Troubleshooting...
Page 451: Printer Features
5. Printer Features Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • Paper Input • List/Test Print •...
Page 452 Printer Features Menu Default System Print Error Report See p.47 “System”. Auto Continue Memory Overflow Job Separation Memory Usage B&W Page Detect Duplex Copies Printer Language Sub Paper Size Page Size Letterhead Setting Default Printer Language Host Interface I/O Buffer See p.50 “Host Interface”.
Page 453: Adjusting Printer Features
Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
Page 454: Printer Features Parameters
Printer Features Printer Features Parameters ❖ ❖ ❖ ❖ Menu List Paper Input You can print a Menu List showing the machine's function menus. ❖ ❖ ❖ ❖ Bypass Paper Size ❖ ❖ ❖ ❖ PCL Config./ Font Page The size of the paper set in the by- You can print the current configu- pass tray.
Page 455 Printer Features Parameters Interpreting the configuration page Paper Input Displays the settings made under the Paper Input menu. System Reference Reference ❖ ❖ ❖ ❖ Unit Number p.44 “Paper Input” Displays the serial number assigned to the board by its manufacturer. System ❖...
Page 456: Maintenance
Printer Features Setting Menu Protect Maintenance A A A A Press the { { { { User Tools/Counter} } } } key ❖ ❖ ❖ ❖ Menu Protect on the control panel. This procedure lets you protect The User Tools/Counter menu ap- menu settings from accidental pears.
Page 457: System
Printer Features Parameters Canceling Menu Protect System A A A A Press the { { { { User Tools/Counter} } } } key ❖ ❖ ❖ ❖ Print Error Report on the control panel. Select this to have an error report B B B B printed when a printer or memory Press [Printer Features].
Page 458 Printer Features ❖ ❖ ❖ ❖ Job Separation ❖ ❖ ❖ ❖ Copies You can enable Job Separation. You can specify the number of print sets. This setting is disabled if • On the number of pages to print has •...
Page 459 Printer Features Parameters ❖ ❖ ❖ ❖ Page Size ❖ ❖ ❖ ❖ Letterhead Setting You can select the default paper You can rotate original images size. when printing. When printing, original images are • 12 × 18 always rotated by 180 degrees. •...
Page 460: Host Interface
Printer Features Host Interface PCL Menu ❖ ❖ ❖ ❖ I/O Buffer ❖ ❖ ❖ ❖ Orientation You can set the size of the I/O You can set the page orientation. Buffer. Normally it is not neces- • Portrait sary to change this setting. •...
Page 461 Printer Features Parameters ❖ ❖ ❖ ❖ Point Size ❖ ❖ ❖ ❖ Extend A4 Width You can set the point size you want You can extend the printing area to use for the selected font. width (when printing on A4 sheet with PCL).
Page 462: Ps Menu
Printer Features ❖ ❖ ❖ ❖ Color Setting PS Menu You can make an RGB setting. • None This menu appears only when the op- • Fine tional PostScript3 Unit Type 2238 is installed. • Super Fine ❖ ❖ ❖ ❖ Data Format Note ❒...
Page 463: Appendix
6. Appendix Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.54 “Staple”.
Page 464: Staple
Appendix Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: 2 Tray Staple Booklet Print Data...
Page 465 Staple 2 Tray Booklet Print Data Staple Paper Orientation Finisher Finisher on the Machine Direction Position Top Left Slant Vertical Top Right Slant Top Left Top Right 2 at Top 2 at Left 2 at Right 2 at Center Top Left Slant Horizontal Top Right Slant Top Left...
Page 466: Stapling Precautions
Appendix Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
Page 467 Staple ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.
Page 468: Punch
Appendix Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Punch Position Paper Orientation Print Data on the Machine Direction...
Page 469: Punching Precautions
Punch Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.
Page 470: Collate
Appendix Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
Page 471 Collate Note ❒ You can set Collate in the RPCS™ printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help. ❒...
Page 472: Spool Printing
Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
Page 473 Spool Printing - Setting Spool Printing Spool Printing can be set using telnet or a Web browser. • Using a Web browser Click [Configuration], and then click [Device Settings]. Set [Spool Printing] to [En- able]. See Network Guide or Help for more information. •...
Page 474: Covers
Appendix Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
Page 475 Covers ❖ ❖ ❖ ❖ Cover Sheet Prints the first page of the document on the sheet for the cover page. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is se- lected.
Page 476 Appendix ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pag- • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 477 Covers • Front cover printed on one side, back cover page face inside, and the number of pages is even GCPY036E • Front cover printed on one side, back cover page face inside, and the number of pages is odd GCPY037E •...
Page 478: Slip Sheets
Appendix Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page GPAY020E ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies GCPY022E Note ❒ Collate cannot be set when using slip sheets. ❒ Slip sheets cannot be inserted while duplex printing. ❒...
Page 479: User Defined Pages
User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 5c printer driver only. ❒...
Page 480: System Settings (Parallel Connection)
Appendix System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Bidirectional Communication Interface Settings/Parallel Interface Specifies, for instance, how a print- ❖ ❖ ❖ ❖ Parallel Timing er connected to the parallel inter- Specifies the timing for the parallel face responds to a status request. If interface.
Page 481: Precautions When Using Windows Server 2003
Precautions when using Windows Server 2003 Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.
Page 482: Specifications
Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications Resolution PCL 5c : 300 dpi, 600 dpi RPCS™ : 300 dpi, 600 dpi, 1200 dpi PostScript 3 : 600 dpi, 1200dpi Printing speed Color 24 ppm/28 ppm...
Page 483: Options
Specifications Component Specifications Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. To use NetBEUI, use the SmartNetMonitor port. Options Limitation ❒...
Page 484 Appendix ❖ ❖ ❖ ❖ Data transfer speed: Maximum 400 Mbps ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Unit Type C...
Page 485 Specifications USB2.0 Interface Board Type B ❖ ❖ ❖ ❖ Transmission spec: Based on USB 2.0 ❖ ❖ ❖ ❖ Data transfer speed: High Speed: 480 Mbps Full Speed: 12 Mbps ❖ ❖ ❖ ❖ Supported operating system: Windows 98 SE/Me/2000/XP, Windows Server 2003, Mac OS 9.x, Mac OS X Classic Note ❒...
Page 486: Index
INDEX Bluetooth Interface Unit Type 2238 , 75 Mac OS canceling a job , 11 setting up, printer driver , 9 Maintenance , 46 Canceling a job Memory , 72 Mac OS , 11 Windows , 10 Collate , 60 Configuration page , 44 Network Cable , 73 Control panel...
Page 487 Sample print , 15 deleting , 17 Slip Sheets , 68 Specifications , 72 Spool printing , 62 Staple , 54 System , 47 Troubleshooting , 25 error messages , 25 machine does not print , 30 other printing problems , 34 status messages , 25 USB2.0 Interface Board Type B , 75 Windows...
Page 488 B149-7513...
Page 490 GB GB B149-7513...
Page 491 FAX Option Type 2238 Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 492 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 493 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 494 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 495 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the display panel and using keys ..............5 Reading the destination list ..................7 Standby display .......................7 Communication display ...................8 User code entry display ...................9 2.
Page 496 Searching for a Destination ................41 Search by Destination Name ................... 41 Search by Fax Number .................... 42 Search by E-mail Address..................43 Specifying a Registration Number................44 Reception......................46 Switching the Reception Mode................. 46 Receiving a Fax in Manual Reception Mode............47 3.
Page 497: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 499: Getting Started
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. AAG001S { { { { User Tools/Counter} } } } key Confidential file indicator User Tools: Lights when a message is received into memory with Confidential Reception or...
Page 500 Getting Started { { { { Check Modes} } } } key Function status indicators Press before pressing the { { { { Start} } } } key to • When lit green, the corresponding check the settings selected for the fax function is active.
Page 501: Reading The Display
Control Panel { { { { Clear/Stop} } } } key { { { { Start} } } } key Clear: Press to start faxing, or printing reports, or lists. Cancels entered numbers or characters. Stop: Interrupts the current operation (trans- mission, scanning, copying, or printing).
Page 502 Getting Started Switches transmission mode be- Displays various functions for tween Memory Transmission and transmitting. Immediate Transmission. Displays the destination lists of Displays Quick Operation keys programmed destinations. set for often used functions. [TX File Status] and [RX File Status] are preset. ❖...
Page 503: Reading The Destination List
Control Panel Reading the destination list When using the facsimile function, only fax and Internet Fax destinations pro- grammed in the Address Book appears. ❖ ❖ ❖ ❖ Destination List ZLJS020E Title word keys appear. Allows Appears on Quick Dial keys pro- you to switch from one page (dis- grammed as a transfer station.
Page 504: Communication Display
Getting Started ❖ ❖ ❖ ❖ Immediate Transmission Note ❒ To return to standby mode, do one of the following: • If you have placed the original in the optional Auto Document Feeder (ADF) and have not pressed the { { { { Start} } } } key, remove the original. •...
Page 505: User Code Entry Display
Control Panel Note ❒ Even when the machine is being used as a copier, printer, or scanner, the sender name or number will appear for received faxes. ❖ ❖ ❖ ❖ Immediate Transmission User code entry display When the following message appears on the display, User Code Management is active.
Page 506 Getting Started...
Page 507: Faxing
2. Faxing Transmission Modes ❖ ❖ ❖ ❖ Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conven- ient when you want to send an ❖...
Page 508: Switching Between Memory Transmission And Immediate Transmission
Faxing Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change t ran sm ission mo de by p ressing [Immed. TX] or [Memory TX]. Note ❒ You can select the transmission mode that is operative when the machine is turned on with [Memo- ry/Immed.
Page 509: Placing Originals
Placing Originals Placing Originals You can place the originals either in Note the optional ADF or on the exposure ❒ When you place originals as glass. Some types of originals are un- shown in the above illustrations, suitable for the ADF, so they must be the fax header will be printed on placed on the exposure glass.
Page 510: Placing A Single Original On The Exposure Glass
Faxing ❒ Custom size documents Placing a Single Original on scanned as regular size docu- ments, so the receiver may find ex- the Exposure Glass tra blank margins or edges of images missing. If you specify a Place originals that cannot be placed scan area, only that area will be in the optional ADF, such as a book, scanned regardless of actual docu-...
Page 511: Bound Original Page Order
Placing Originals ❒ Documents longer than 800 mm Bound original page order (32") must be sent by memory transmission (immediate transmis- When setting bound originals (books, sion is not possible). magazines, etc.), you can select to ❒ If your original is bent or folded, have either the left page or right page flatten it before you place it.
Page 512: Originals Unsuitable For The Optional Auto Document Feeder
Faxing Originals unsuitable for the optional Setting a Scan Area Auto Document Feeder Normally, a placed document is Do not place the following types of scanned according to the automati- originals in the ADF because they cally detected size. If a scan area is may be damaged.
Page 513 Placing Originals ❖ ❖ ❖ ❖ Mixed Original Sizes C C C C Select the scan area. Select this to individually scan the size of originals loaded in the ADF. Specifying standard sizes For example, when A4 and B4 JIS size originals are sent together, A Press [Regular].
Page 514 Faxing B Press [OK]. Specifying programmed sizes A Press [Area 1] or [Area 2]. "Mixed Original Sizes" is shown above the highlighted [Scan Ar- ea]. B Press [OK]. Specifying Auto Detect A Make sure that [Auto Detect] is selected. "Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea].
Page 515: Original Sizes Difficult To Detect
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Page 516: Memory Transmission
Faxing Memory Transmission In Memory Transmission mode, after Limitation you press the { { { { Start} } } } key, the machine ❒ If memory is full (0% appears on does not dial the destination until all the display), Memory Transmis- pages of your fax message have been sion is disabled.
Page 517 Memory Transmission ❒ You can have the machine return B B B B Place the original. to the default transmission mode (Memory Transmission or Imme- Note diate Transmission) after every ❒ You can send the first few pages transmission. You can change this from the exposure glass then so that the desired setting is main- the remaining pages from the...
Page 518 Faxing Note Note ❒ If you make a mistake, press the ❒ Press to switch the destina- { { { { Clear/Stop} } } } key, and then enter tion between fax number and e- the correct number. mail address. ❒...
Page 519: Broadcasting Sequence
Memory Transmission - Checking the transmission - Broadcasting Sequence settings If you dial several destinations for the same message (broadcasting), the You can check the transmission set- messages are sent in the order in tings (e.g. destination and transmis- which they were dialed. If the fax sion mode) on the display.
Page 520: Canceling A Memory Transmission
Faxing Canceling a Memory Transmission Even when fax number and e-mail Note address are simultaneously specified, ❒ You can also cancel scanning by or only e-mail address is specified, pressing [Stop Scanning]. you can cancel the mode using the ❒ Scanning may be completed same procedure.
Page 521: Before The Transmission Is Started
Canceling a Memory Transmission B B B B Select the file you want to cancel. Before the Transmission Is Started Use this procedure to cancel a trans- mission after the original has been scanned. A A A A Press [Change/Stop TX File]. Note ❒...
Page 522 Faxing Note ❒ To cancel another file, repeat steps ❒ To cancel stopping transmis- sion, press [Save]. D D D D Press [Exit]. The standby display appears.
Page 523: Immediate Transmission
Immediate Transmission Immediate Transmission ❒ You can have the machine return With Immediate Transmission, when you press the { { { { Start} } } } key, the fax to the default transmission mode number is dialed immediately. The (Memory Transmission or Imme- message is scanned and transmitted diate Transmission) after every page by page without being stored in...
Page 524 Faxing Note Reference ❒ You can scan a few pages of p.35 “Specifying a Destination” your original from the exposure p.47 “Chain Dial”, Facsimile Ref- glass and the remaining pages erence <Advanced Features> from the ADF. When you have p.47 “Redial”, Facsimile Refer- finished scanning from the ex- ence <Advanced Features>...
Page 525: Canceling An Immediate Transmission
Canceling an Immediate Transmission Canceling an Immediate Transmission Before You Have Pressed the { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original.
Page 526: Scan Settings
Faxing Scan Settings ❖ ❖ ❖ ❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Page 527: Original Type
Scan Settings ❒ You can have the machine return Original Type to the resolution default setting af- ter every transmission, with [Text If your original contains photo- Size Priority] und er Gen. Set- graphs, illustrations, or diagrams tings/Adjust. See p.144 “General with complex shading patterns or Settings/Adjustment”, Facsimile grays, select the appropriate original...
Page 528: Image Density (Contrast)
Faxing ❒ You can have the machine return ❖ ❖ ❖ ❖ Manual Image Density to the original type default setting Use manual image density to set after every transmission, with image density yourself. [Scan End Reset] under Gen. Set- You can select one of seven image tings/Adjust.
Page 529: Mixing Scan Settings For A Multiple
Scan Settings A A A A Select the type of image density. Combined Auto and Manual Image Density Auto Image Density A Make sure that [Auto Image Den- A Make sure that [Auto Image Den- sity] is selected. sity] is selected. Note ❒...
Page 530: When Placing Originals On The Exposure Glass
Faxing B B B B Select the image density, resolu- When placing originals on the exposure tion, and original type before the glass next page is scanned. Note ❒ While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to se- lect density, resolution, and origi- nal type.
Page 531: Specifying A Destination
Specifying a Destination Specifying a Destination A A A A You can specify the destination using Enter the fax number using the one of three methods. number keys. ❖ ❖ ❖ ❖ Fax number p.35 “Entering a Fax Number” ❖ ❖ ❖ ❖ E-mail address p.37 “Entering an E-mail Address”...
Page 532: Tone
Faxing Note Using the { { { { Tone} } } } key with On Hook ❒ You cannot insert a pause before Dial the first digit of a fax number. If you press the { { { { Pause/Redial} } } } key at A A A A Press the { { { { On Hook Dial} } } } key.
Page 533: Entering An E-Mail Address
Specifying a Destination Note Entering an E-mail Address ❒ If you enter an incorrect charac- ter, press [Backspace] or [Delete When using Internet Fax transmis- All]. Then, re-enter the charac- sion, specify the e-mail address in ters correctly. place of the fax number. ❒...
Page 534: Using Destination Lists
Faxing ❒ To check the contents of Quick Di- Using Destination Lists al, print the destination list. See “Key Operator Tools”, General Set- When you program a destination tings Guide. number into a destination list, you ❒ A stored name can be printed out can specify the destination by just se- on the first page of a received fax at lecting the Quick Dial key from the...
Page 535 Specifying a Destination ❒ To cancel the selection, press Switching the titles of destination the selected Quick Dial key lists again. You can also press the { { { { Clear / Stop} } } } key to cancel the A Press selection.
Page 536 Faxing ❒ When a destination where neither fax number nor e- m a i l a d d r e s s a r e p r o - grammed is included in the specified group, the “ spe cif ie d gr oup co n- tains some invalid des- tination(s).
Page 537: Searching For A Destination
Searching for a Destination Searching for a Destination C C C C Use this procedure to search through Press [Search by Dest. Name]. the destination lists for a particular destination. ❖ ❖ ❖ ❖ Search by Destination Name p . 4 1 “Se arch b y D e st in at i o n Name”...
Page 538: Search By Fax Number
Faxing E E E E C C C C Select a destination. Press [Search by Fax No.]. Note Note ❒ If the desired destination does ❒ If [Search by Fax No.] appears not appear, use [U U U U ] or [T T T T ] to dimmed, press [Fax] on the right scroll through the list.
Page 539: Search By E-Mail Address
Searching for a Destination C C C C Note Press [Search by E-mail]. ❒ A warning appears if the search returns more than 100 items. Press [OK] to proceed to step E E E E Select a destination. Note ❒ If [Search by E-mail] appears dimmed, press [E-mail] on the right of the display, and then press [Search by E-mail].
Page 540: Specifying A Registration Number
Faxing Note Specifying a Registration ❒ A warning appears if the search Number returns more than 100 items. Press [OK] to proceed to step Use this procedure to select a destina- E E E E Select a destination. tion by specifying a registration number.
Page 541 Searching for a Destination The corresponding destination ap- pears. Note ❒ Title word key is switched to the one that the specified desti- nation is programmed in. ❒ If the " Cannot find the spec- " ified Registration No. message appears, the specified registration number is wrong.
Page 542: Reception
Faxing Reception There are two ways you can set up Note your machine to handle incoming ❒ You can only use this function af- calls: ter programming a Quick Opera- • Manual Reception (external tele- tion key as the reception mode phone required) switch with [Quick Operation key 1], [Quick Operation key 2], or [Quick Op-...
Page 543: Receiving A Fax In Manual Reception Mode
Reception Receiving a Fax in Manual Reception Mode A A A A When the machine rings, pick up the handset of the external tele- phone. B B B B If you hear beeps, press the { { { { Start} } } } key or the { { { { Start Manual RX} } } } key.
Page 544 Faxing...
Page 545: Using Internet Fax Functions
3. Using Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 546: Internet Fax Precautions
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.191 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Page 547: Functions Not Supported By E-Mail Reception
Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code reception • Authorized Reception •...
Page 548: Sending Internet Fax Documents
Using Internet Fax Functions Sending Internet Fax Documents ❖ ❖ ❖ ❖ Enter Text Preparation Allows you to enter the text to be You need to make System Settings transmitted. beforehand. See “Setting Up the Machine on a Network”, Network Note Guide.
Page 549 Sending Internet Fax Documents A A A A Limitation Press to switch the destina- ❒ When available memory is low, tion to e-mail address. you may not be able to send Inter- net Fax documents. Note ❒ Because the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to...
Page 550 Using Internet Fax Functions C Press [Manual Input]. To enter the subject A Press [Change] for Enter Sub- ject. D After entering the subject, press [OK]. There are two methods of enter- ing a subject: Selecting from programmed subjects, or enter- ing characters directly.
Page 551 Sending Internet Fax Documents E Press [OK]. To set reception notice A Select [ON] or [OFF] for Recept. Notice. To enter the text A Press [Change] for Enter Text. Reference p.58 “Confirming Reception” To set BCC transmission A Select [Yes] or [No] for BCC TX. B Select a text, and then press [OK].
Page 552 Using Internet Fax Functions E E E E ❒ When using the Internet Fax Press [OK]. function, documents transmit- ted are sent at A4 width. Docu- m e n t s l a r g e r t h a n A 4 a r e reduced to A4 width.
Page 553 Sending Internet Fax Documents Note ❒ It is not necessary to press [Add] - About the E-mail Subject when adding destinations using If there is no subject specified in "En- the destination list. ter Subject / Text" under "E-mail Op- J J J J tions", a subject is automatically Specify the next destination.
Page 554: Confirming Reception
Using Internet Fax Functions ❒ If you specify mailing list address- es, do not set for Reception Notice. - E-mail Text Otherwise, you will receive multi- ple reception notice messages from When Internet Fax e-mail is sent to e-mail recipients, and the Result computer, the following information column will be overwritten each is always inserted in the e-mail text.
Page 555: Canceling A Transmission Of An Internet Fax
Canceling a Transmission of an Internet Fax Canceling a Transmission of an Internet Fax When fax and Internet Fax destina- Note tions are specified simultaneously, ❒ You can also cancel scanning by you can cancel sending using the pressing [Stop Scanning]. same method.
Page 556 Using Internet Fax Functions Note ❒ If the desired file is not shown, press [U U U U Prev.] or [T T T T Next] to find C C C C Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps ❒...
Page 557: Receiving Internet Fax
Receiving Internet Fax Receiving Internet Fax You can receive e-mail documents by Auto E-mail Reception Internet Fax. There are two methods of receiving e- When this function is turned on, the mail: Auto E-mail Reception and machine periodically checks the e- Manual E-mail Reception.
Page 558: Received Images
Using Internet Fax Functions B B B B Check the message, and then press [Exit]. The standby display appears. Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software.
Page 559 Receiving Internet Fax Date The date and time of e-mail transmission The e-mail address of the recipient Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. From "Own Fax Number"...
Page 560 Using Internet Fax Functions...
Page 561: Programming
4. Programming Initial Settings and Adjustments ❒ In program No. 1 you can regis- You can send information to the other party when transmitting or receiving ter a preference about whether a fax message. This information is or not the Fax Header is always shown on the display of the other ma- printed.
Page 562: Programming
Programming ❖ ❖ ❖ ❖ Own Fax Number (facsimile number C C C C Press [Program Fax Information]. of sender) The sender's Own Fax Number is sent to the other party when send- ing a fax using a G3 line. The re- ceived facsimile number is shown on the display of the other machine and printed in a report.
Page 563 Initial Settings and Adjustments Programming an Own Name Programming an Own Fax Number A Press [Own Name]. A Press [Own Fax Number]. B Press [Own Name]. B Select line type to program. C Enter an own name, and then press [OK]. Note ❒...
Page 564: Editing
Programming E E E E C C C C Press [Exit]. Press [Program Fax Information]. F F F F Press the { { { { User Tools/Counter} } } } key. The standby display appears. Editing Note ❒ The following procedure explains D D D D how to edit Own Name, as an ex- Press [Fax Header], [Own Name], or...
Page 565: Deleting
Initial Settings and Adjustments G G G G Note Press [OK]. ❒ When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maxi- mum 8 digit) to operate Key Operator Tools. ❒...
Page 566 Programming F F F F Press [Backspace] or [Delete All], and then press [OK]. Note ❒ Press [Clear] or the { { { { Clear/Stop} } } } key if you want to edit Own Fax Number. G G G G Press [Exit].
Page 567: Programming Fax Numbers And E-Mail Addresses
Programming Fax Numbers and E-mail addresses Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group.
Page 568 Programming...
Page 569: Troubleshooting
5. Troubleshooting Adjusting the Volume B B B B You can change the volume of the fol- Press [Facsimile Features]. lowing sounds that the machine makes. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial} } } } key is pressed.
Page 570: When The { { { { Facsimile} } } } Key Is Lit In Red
Troubleshooting When the { { { { Facsimile} } } } Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. AAG008S Problem Solutions...
Page 571: When Toner Runs Out
When Toner Runs Out When Toner Runs Out When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not...
Page 572: Error Messages And Their Meanings
Troubleshooting Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Original jammed during Memory Transmis- Put original back, check it and sion.
Page 573 Error Messages and Their Meanings Message Causes and solutions Check whether there are any Cannot find the DNS server or SMTP server. network problems. • Check the DNS server's IP address is cor- rectly programmed using the Web brows- [14-01] er.
Page 574 Troubleshooting Message Causes and solutions Check whether there are any No POP3/IMAP4 server's address is pro- grammed. network problems. • Check the host name or IP address of the [15-01] POP3/IMAP4 server is correctly pro- grammed using the Web browser. See the Web browser's Help.
Page 575 Error Messages and Their Meanings Message Causes and solutions Check whether there are any Cannot log on to the POP3/IMAP4 server. network problems. • Check the user name and password of the e-mail account are correctly programmed [15-12] from File Transfer under System Settings. See “Settings You Can Change with User Tools –...
Page 576: Solving Problems
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.32 “Image Density (Con- dirty when received at the trast)” other end. Images from the back page appear. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”,...
Page 577 Solving Problems Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
Page 578: When Things Don't Go As Expected
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.24 “Canceling a Memory sion. scanned, press [Stop Scanning] Transmission” or the { { { { Clear/Stop} } } } key. If the original is being sent or p.24 “Canceling a Memory if it is in standby, press...
Page 579 INDEX Adjusting The Volume , 73 Facsimile key , 74 At Dialing , 73 Fax Header , 65 At Printing , 73 Deleting , 69 At Reception , 73 Editing , 68 At Transmission , 73 Programming , 66 On Hook Mode , 73 Faxing , 11 Authorized Reception , 51 Function keys , 4...
Page 580 On Hook Dial , 50 Text , 31 On Hook Dial key , 4 Text / Photo , 31 On indicator , 4 Tone , 36 Operation switch , 4 Tone key , 4 Original Type , 30 , 31 Toner , 75 Own Fax Number , 66 Transmission by SUB Code , 50...
Page 581 Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu- ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Page 582 Printed in the Netherlands GB GB B603-8600...
Page 583 FAX Option Type 2238 Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer Simplifying the Operation Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 584 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 585 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 586 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 587 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Transmission Mode Sending at a Specific Time (Send Later) ............. 3 User Transmission....................5 Priority Transmission ....................7 Confidential Transmission..................8 Polling Transmission................... 10 Polling Transmission Clear Report................12 Polling Reception....................
Page 588 Information Boxes ....................43 Information Boxes ....................43 Storing Messages in Information Boxes..............43 Printing Information Box Messages ................. 45 Deleting Information Box Messages ................ 46 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial......................... 47 (Example) 01133-1-555333................... 47 Redial ........................
Page 589 Printed Report ...................... 83 Memory Storage Report................... 83 Transmission Result Report (Memory Transmission) ..........83 Communication Failure Report ................84 Transmission Result Report (Immediate Transmission) .......... 84 5. Reception Features Reception......................85 Immediate Reception ....................85 Memory Reception ....................85 Substitute Reception ....................
Page 590 6. Fax via Computer Sending Fax Documents from Computers ............107 Before Use ......................108 Installing the Software....................108 Auto run program....................108 Installing individual applications ................109 Applications Stored on the CD-ROM ..............110 LAN-Fax Driver....................110 Address Book ......................110 LAN-Fax Cover Sheet Editor ................110 Setting LAN-Fax Properties ...................111 Basic Transmission ....................112 Attaching a cover sheet ..................113...
Page 591 8. Facsimile Features Function List ...................... 139 Accessing User Tools (Facsimile Features)............ 143 Quitting Default Settings ..................143 General Settings/Adjustment .................144 Reception Settings ....................146 E-mail Settings .......................147 9. Key Operator Setting Key Operator Tools List ..................149 Using Key Operator Settings ................151 Programming, Changing, and Deleting Standard Messages .........
Page 592 Transfer Report ......................183 Programming a Confidential ID ................184 Programming a Polling ID ..................185 Programming a Memory Lock ID ................185 Selecting Dial/Push Phone..................186 Storing or Printing Received Documents ...............186 Reception Report e-mail..................187 Setting a User Code for Viewing Received and Stored Documents ......188 10.Solving Operation Problems When an Error Report is Printed ..............
Page 593: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 595: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of ❒ You can specify a time within 24 your fax message until a specified lat- hours. er time. This allows you to take ad- ❒...
Page 596 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (24 hour format) using the number keys, and then press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒ Press [Economy Time] to specify the economy time.
Page 597: User Transmission
User Transmission User Transmission A A A A This function allows you to check Place the original, and then select each user or department's transmis- desired scan settings. sion history. To use the function, you need to program a user code (eight Reference digits max.) for each user or depart- p.13 “Placing Originals”, Fac-...
Page 598 Transmission Mode When your e-mail address is programmed with the user code If your e-mail address is pro- grammed with the user code, you can select whether the machine sends transmission result by e- mail. A Press [Yes] or [No]. Note ❒...
Page 599: Priority Transmission
Priority Transmission Priority Transmission B B B B Documents you send with Memory Press [Transmission Mode]. Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately.
Page 600: Confidential Transmission
Transmission Mode Confidential Transmission If you want to limit who views your Note message, use this function. The mes- ❒ We recommend you program the sage will be stored in memory at the Confidential ID in this machine be- other end and not printed until an ID forehand.
Page 601 Confidential Transmission D D D D Note Depending on the Confidential ❒ If you make a mistake, press Transmission type, use one of the [Clear] or the { { { { Clear/Stop} } } } key following procedures: before pressing [OK], and then try again.
Page 602: Polling Transmission
Transmission Mode Polling Transmission ❖ ❖ ❖ ❖ ID Override Transmission Use Polling Transmission when you want to leave an original in the ma- You must enter an Override Poll- chine memory for others to pick up. ing ID unique to the transmission. The message will be sent when the This ID overrides the ID stored in other party calls you up.
Page 603 Polling Transmission ❒ Polling Transmission Clear Report D D D D Depending on the Polling Trans- allows you to verify Polling Trans- mission mode, use one of the fol- mission has taken place. See p.12 lowing procedures: “Polling Transmission Clear Re- port”.
Page 604: Polling Transmission Clear Report
Transmission Mode E E E E Press [Only Once] or [Save] to delete Polling Transmission Clear or save the file after transmission. Report Note ❒ To delete the original immedi- This report allows you to verify Poll- ately after transmission, select ing Transmission has taken place.
Page 605: Polling Reception
Polling Reception Polling Reception Use this function to poll a message Limitation from another terminal. You can also ❒ Polling Reception requires that the poll documents from many terminals other machine is capable of Polling with only one operation (use Groups Transmission.
Page 606 Transmission Mode A A A A Press [Transmission Mode]. ID Override Polling Reception A Select [ID Override Polling Recep- tion]. B Specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F], and then press [OK].
Page 607: Polling Reserve Report
Polling Reception Polling Reserve Report This report is printed after Polling Re- ception has been set up. Note ❒ You can turn this function on or off with the User Parameters. See p.161 “User Parameters” (switch 03, bit 3). Polling Result Report This report is printed after a Polling Reception has been completed and shows its result.
Page 608 Transmission Mode...
Page 609: Checking And Canceling Transmission Files
2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.
Page 610: Displaying Confirmation Of Transmission
Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A E E E E Press [Change/Stop TX File]. Press [Exit]. The standby display appears. B B B B Press [Check/Change Settings]. C C C C Select a file to check. Note ❒...
Page 611: Canceling A Transmission
Canceling a Transmission Canceling a Transmission B B B B You can cancel transmission of a file Select a file whose transmission when the file is being sent, stored in you want to cancel. memory, or fails to transmit. All the scanned data is deleted from memo- You can cancel a file for Memory Transmission.
Page 612: Deleting A Destination
Checking and Canceling Transmission Files Deleting a Destination D D D D You can delete destinations. Press [Change] for the destination you want to delete. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled.
Page 613: Adding A Destination
Adding a Destination Adding a Destination D D D D Note Press [Add]. ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change/Stop TX File]. Note ❒ Press to switch the destina- tion between fax number and e- mail address.
Page 614: Changing The Transmission Time
Checking and Canceling Transmission Files Changing the Transmission Time E E E E You can change the transmission time Press [Change TX time]. specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time.
Page 615: Printing A File
Printing a File Printing a File If you want to check the contents of a Note file that is stored in memory and not ❒ If multiple destinations were yet sent, use this procedure to print it specified, only the number of out.
Page 616: Resending A File
Checking and Canceling Transmission Files Resending a File C C C C Machine memory stores messages Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these messages.
Page 617: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) C C C C Print this list if you want to find out Press the { { { { Start} } } } key. which files are stored in memory and what their file numbers are.
Page 618 Checking and Canceling Transmission Files...
Page 619: Communication Information
3. Communication Information Printing the Journal The Journal contains information Note about the last 50 communications ❒ The setting on the machine can be (maximum) made by your machine. It changed so that user codes will be is printed automatically after every 50 printed instead of user names.
Page 620 Communication Information C C C C Select a printing mode. Print per User Code A Select [Print per User Code]. B Specify a user code of up to 8 digits using the number keys, # ]. and then press [# A Select [All].
Page 621: Journal
Printing the Journal Journal 1. Dec. 1. Dec. 1. Dec. AAG011S Printing date Date Shows the date and time when the report Shows the transmission or reception is printed. date. Programmed sender name Time Shows the sender name programmed for Shows the transmission or reception start printing.
Page 622 Communication Information Other end Communication time Shows time taken for transmissions or re- ❖ ❖ ❖ ❖ For fax destinations ceptions. • Shows the name (for display) pro- Number of pages grammed by the other end. Shows the number of pages transmitted •...
Page 623: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) C C C C You can browse a part of the Trans- Check the transmission results. mission Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions &...
Page 624: Checking The Reception Result (Rx File Status)
Communication Information Checking the Reception Result (RX File Status) C C C C You can browse a part of the Recep- Check the reception results. tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions &...
Page 625: Displaying The Memory Status
Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- • When sending to the Person- ry of current memory usage. Items al Box. See p.41 “Printing shown are the percentage of free Personal Box Messages”. memory space, the number of re- ❒...
Page 626: Printing/Deleting Received And Stored Documents (Print Stored Rx File)
Communication Information Printing/Deleting Received and Stored Documents (Print Stored RX File) You can print documents that are re- Printing Received and Stored ceived and stored on the hard disk. You can also delete unwanted docu- Documents ments. Use the following procedure to print documents saved on the hard disk.
Page 627: Deleting Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print Stored RX File) D D D D C C C C Select the printing mode, and Select a file to be deleted, and then press the { { { { Start} } } } key. then press [Delete].
Page 628: Printing A Confidential Message
Communication Information Printing a Confidential Message A A A A This function is designed to prevent Confirm that the Confidential unauthorized users from reading File indicator is lit. your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed.
Page 629: Confidential File Report
Printing a Confidential Message Note Confidential File Report ❒ You must enter the Confidential ID programmed in this ma- When this function is turned on, this chine, if the received file has no report is printed whenever your ma- Confidential ID. chine receives a confidential message.
Page 630: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock ❒ Even when Memory Lock is avail- This is a security function designed to prevent unauthorized users from able, if free memory is insufficient, reading your messages. If Memory reception is not possible. Lock is switched on, all received mes- ❒...
Page 631 Printing a File Received with Memory Lock C C C C Press [Print Memory Lock]. Note ❒ If no messages were received w h i l e M e m o r y L o c k w a s switched on, the message “...
Page 632: Personal Boxes
Communication Information Personal Boxes This enables several individuals or Preparation departments to share a single fax ma- Before using this function, set the chine yet be able to differentiate be- Personal Box in advance. See p.174 tween messages. Furthermore, if you “Programming/changing Person- specify a receiver for the Personal al Boxes”.
Page 633: Printing Personal Box Messages
Personal Boxes ❖ ❖ ❖ ❖ SUB Code and SEP Code C C C C Press [Print Personal Box File]. SUB Code and SEP Code are IDs D D D D consisting of up to 20 digits, and Select the box with the message can include numbers, #, *, and you want to print.
Page 634 Communication Information E E E E Press the { { { { Start} } } } key. Note ❒ To stop printing, press [Stop Printing]. The display returns to that of step F F F F Press [Exit]. Note ❒ To print a message in another Personal Box, refer to step and then try again.
Page 635: Information Boxes
Information Boxes Information Boxes • You can check the contents of In- Preparation formation Boxes with “Store/De- Before using this function, set the lete/Print Information Box File”. Information Box in advance. See See p.45 “Printing Information Box p.177 “Programming/changing Messages”. Information Boxes”.
Page 636 Communication Information C C C C D D D D Select the box in which you want Place the original, and then select to store the file. the scan settings you require. Note Note ❒ When there are pre-programmed ❒ You can also select the follow- files, a file mark is displayed at ing settings: the end of the Box Name.
Page 637: Printing Information Box Messages
Information Boxes When a password is required Printing Information Box Messages A Enter the password, and then press [OK]. Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key B B B B before pressing [OK], and...
Page 638: Deleting Information Box Messages
Communication Information Note Deleting Information Box ❒ If you make a mistake, press Messages [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and Follow these steps to delete a file then try again. stored in an Information Box.
Page 639: Other Transmission Features
4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified. If you want to send some of which may be stored in a message to a destination which you Quick Dials and some of which may sent faxes to recently, the Redial func-...
Page 640 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.
Page 641: Advanced Features
Advanced Features Advanced Features B B B B Dial the fax number using the SUB Code number keys. C C C C Normally you can only use Confiden- Press [Adv. Features]. tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function.
Page 642: Sid Code
Other Transmission Features J J J J Press the { { { { Start} } } } key. SEP Code Note Normally you can only use Polling ❒ If you use Immediate Transmis- Reception to receive faxes from ma- sion and the fax machine at the chines that have the Polling Recep- destination does not support t i o n f u n c t i o n a n d t h e s a m e...
Page 643: Pwd Code
Advanced Features C C C C K K K K Press [SEP Code]. Press [Default ID/Free Polling RX], and then press [OK]. D D D D Press [RX SEP Code]. E E E E Enter a SEP Code, and then press [OK].
Page 644: Transfer Request
Other Transmission Features Preparation Transfer Request Before you can use this function, you must make the following Transfer Request allows fax machines preparations: that have this function to automati- • Program each Transfer Station cally transfer incoming messages to number in this machine (Re- multiple fax destinations.
Page 645 Advanced Features ❒ When a Transfer Request is sent by B B B B Specify a Transfer Station. e-mail, as soon as the Transfer Sta- tion completes transfer to all Re- Note ceiving Stations, it sends back a ❒ Specify whether to enter the Transfer Result Report by e-mail.
Page 646 Other Transmission Features F F F F Specify a Receiving Station. Group Dial A Select [q p Group Dial]. B Enter the number of the Group number. F o r e xa m p le , t o s e le c t t h e number stored in Group Dial 04 of the Transfer Station, enter: { { { { 0} } } } { { { { 4} } } } .
Page 647: With Transfer Requests Set In The System Settings
Advanced Features With transfer requests set in the system - Setting Multistep Transfer settings Program a Transfer Station in a desti- You can program a Quick Dial key nation list. When receiving a Transfer with Transfer Station and/or Receiv- Request that specifies the same Re- ing Station using the Transfer Re- ceiving Station as programmed in the quest function in the System Settings.
Page 648: On Hook Dial
Other Transmission Features On Hook Dial C C C C The On Hook Dial function allows Dial. you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Limitation ❒ This function is unavailable for the optional extra G3 interface unit.
Page 649 On Hook Dial - External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).
Page 650: Manual Dial
Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external Note telephone and dial. When the line is ❒ If you make a mistake, replace connected and you hear a high- the external telephone, and then pitched tone, press the { { { { Start} } } } key to try again from step send your fax message.
Page 651: Changing The Line Port
Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. ❖ ❖ ❖ ❖ Multi-port When the extra G3 interface unit is in- stalled, you can connect to a maxi- When the extra G3 interface unit is mum of two ports.
Page 652 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].
Page 653: Sub Transmission Mode
Sub Transmission Mode Sub Transmission Mode A A A A Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the order shown below.
Page 654: Two-Sided Transmission (Double-Sided Transmission)
Other Transmission Features E E E E Select [From first Page] or [From sec- Two-Sided Transmission ond Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent.
Page 655 Sub Transmission Mode B B B B Press [Sub TX Mode]. Original Original position Page opening orinentation Output at the other end Top to Top Top to Bottom Top to Top Top to Bottom C C C C GHPY030E Press [2 Sided Original]. See p.80 “Transmission with Im- D D D D Specify the original position.
Page 656: Standard Message Stamp
Other Transmission Features F F F F Specify the transmission mode Standard Message Stamp from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page], and then press Use this function to stamp a standard [OK]. message at the top of the first original sent.
Page 657: Sending An Auto Document
Sub Transmission Mode C C C C Press [Std. Message]. Sending an Auto Document D D D D Select the standard message to be If you often send a particular page to stamped, and then press [OK]. people (for example a map, a stand- ard attachment, or a set of instruc- tions), store that page in memory as an Auto Document.
Page 658: Printing Documents Stored As Auto Documents
Other Transmission Features A A A A Note Place the original, and then select ❒ Programmed Auto Documents the scan settings you require. are shown in the keys. Reference ❒ To cancel the Auto Document, p.13 “Placing Originals”, Fac- press [Cancel]. The display re- simile Reference <Basic Features>...
Page 659: Sending A Stored File
Sub Transmission Mode D D D D Press the { { { { Start} } } } key. Sending a Stored File Once printing is completed, the display returns to that of step Use this function to send documents stored in the Document Server. You Note can specify and send multiple docu- ❒...
Page 660: Sending Stored Documents
Other Transmission Features B B B B Press [Select Stored File]. Sending stored documents C C C C Select the documents to be sent. The machine sends documents stored in the Document Server. The documents stored in the Docu- ment Server can be sent again and again until they are deleted.
Page 661 Sub Transmission Mode Specifying documents from the Specifying documents from the User Name file name A Select [Search by User Name]. A Select [Search by File Name]. B Select the user name of the pro- B Enter the name of the docu- grammed document, and then ment to be sent, and then press press [OK].
Page 662: Printing Stored Documents
Other Transmission Features E E E E When you want to add your origi- Printing stored documents nals to stored documents and send them all at once, press [R Use this function to print documents Origi. + Stored File] or [Stored file + R stored in the Document Server.
Page 663 Sub Transmission Mode Note Specifying a document from the ❒ The documents stored using the User Name facsimile function appear on the A Select [Search by User Name]. display. ❒ Press [File Name] to place the documents in alphabetical or- der.
Page 664 Other Transmission Features E E E E Press [Print File] or [Print 1st Page]. Specifying a document from the file name When [Print File] is pressed, the ma- chine prints all the pages. When A Press [Search by File Name]. [Print 1st Page] is pressed, the ma- chine prints only the first page.
Page 665: Stamp
Sub Transmission Mode ❒ A paper jam during Parallel Mem- Stamp ory Transmission may cause the transmission to be failed even if The optional ADF is required. stamping is performed. ❒ You cannot turn the Stamp func- When sending a fax message using tion on or off while a document is the ADF, the machine can stamp a cir- being scanned.
Page 666: Transmission Options
Other Transmission Features Label Insertion Transmission Options With this function you can have the This section describes various func- receiver name printed on the message tions that you can switch on and off when it is received at the other end. for any particular transmission, fol- The name will be printed at the top of lowing the procedures given here.
Page 667: Reduced Image Transmission
Sub Transmission Mode Important Reduced Image Transmission ❒ If you turn this function off, the Using this function, your message is scale of the original is maintained sent at a reduced size (93%) with a and some parts of the image may blank margin on the left.
Page 668 Other Transmission Features B B B B Press [Sub TX Mode]. Programming the Label Insertion A Press [Programed Name] for La- bel Insertion. Note ❒ Press [OFF] if you do not want to insert a destination. Programming the Stamp Sender C C C C Name Select [Options].
Page 669 Sub Transmission Mode Programming the Reduced Image Transmission A Press [ON] in for Reduced Im- age TX. Note ❒ Press [OFF] if you do not want to do a reduced trans- mission. Programming the Auto Reduce A Press [ON] for Auto Reduce. Note ❒...
Page 670: More Transmission Functions
Other Transmission Features More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), the message “...
Page 671: Checking The Transmission Result
More Transmission Functions Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Transmission Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...
Page 672: Transmission With Image Rotation
Other Transmission Features Transmission with Image Simultaneous Broadcast Rotation The optional extra G3 interface unit is re- quired. Generally, place A4, 8 "×11" origi- nals in the landscape orientation (L). The Standard Broadcast function If you place an A4, 8 "×11"...
Page 673: Jbig Transmission
More Transmission Functions JBIG Transmission Transmitting Journal by E-mail The optional fax function upgrade unit is Preparation required. To transmit the Journal by e-mail, it is necessary to make settings If you use JBIG (Joint Bi-level Image with User Parameters. See p.161 Experts Group) compression, you can “User Parameters”...
Page 674: Journal By E-Mail
Other Transmission Features Journal by E-mail If the setting is made so that the Jour- nal is transmitted as e-mail, it is trans- mitted to the e-mail address of an administrator. This section describes the CSV format of the Journal attached with e-mail. Note ❒...
Page 675: Printed Report
Printed Report Printed Report Memory Storage Report Transmission Result Report (Memory Transmission) This report is printed after an original is stored in memory. It helps you re- This report is printed when a Memo- view the contents and the destina- ry Transmission is completed, so you tions of stored originals.
Page 676: Communication Failure Report
Other Transmission Features Communication Failure Report Transmission Result Report (Immediate Transmission) This report is printed when a message could not be successfully transmitted If you turn this report on, a report will with Memory Transmission. be printed after every Immediate If the machine is set up to print a Transmission so you have a record of Transmission Result Report, this re-...
Page 677: Reception Features
5. Reception Features Reception ❖ ❖ ❖ ❖ Reception resolution Immediate Reception This machine supports Standard, Detail, and Super Fine resolutions Each page of a fax message is printed for reception. If you do not have as soon as it is received. This method the optional fax function upgrade is used for standard fax messages.
Page 678: Substitute Reception
Reception Features Important Limitation ❒ When about one hour passes after ❒ The machine may not be able to re- power of the machine is turned off, ceive fax messages when free all fax messages stored in memory memory space is low. will be lost.
Page 679: Receiving Messages Unconditionally
Reception Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes Solutions x is lit. Paper is jammed. Remove the jammed paper. See “xClearing Misfeeds”, General Settings Guide. The machine is printing The machine is busy print- The message will be automatically...
Page 680 Reception Features ❖ ❖ ❖ ❖ Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number. ❖ ❖ ❖ ❖ Polling ID match The machine switches to Substitute Reception only when the programmed Polling ID of the other end matches the ID of this machine.
Page 681: Reception Functions
Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.
Page 682: Transfer Result Report
Reception Features ❒ If the Requesting Party specified a Transfer Result Report destination with both the fax number and e-mail address pro- Preparation grammed in Transfer Station as End Receiver, this machine sends Program the Requesting Party fax the message to the fax number or e- number into a Quick Dial key in mail address according to the User the Transfer Station (this machine)
Page 683: Transfer Result Report (Transfer Request By E-Mail)
Reception Functions Note Transfer Result Report (transfer request ❒ Unprogrammed destination col- by e-mail) umn indicates the message could not be sent because either the End When this machine receives a transfer Receiver's fax number or e-mail request by e-mail, the Transfer Result address is incorrect, or not pro- Report is sent by e-mail to the Re- grammed.
Page 684: Routing Received Documents With Sub Code
Reception Features Note ❒ You need to specify the Forwarding destination in advance. See p.157 “For- warding”. ❒ If you want to forward documents to a different destination depending on the sender, see p.165 “Special Senders to Treat Differently”. ❒ You can select whether the machine prints out the messages it forwards with User Parameters (switch 11, bit 6).
Page 685: Transferring Received Documents
Reception Functions Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. When e-mail addresses are programmed in the Transfer Station as receivers, re- ceived messages are sent in an e-mail format to the receivers.
Page 686: P.94 "Routing E-Mail Received Via Smtp
Reception Features ❒ When the SMTP server attempts to route received documents to this machine while the machine is transmitting an e-mail, the machine will respond to the SMTP server with a "busy" signal. Then, the SMTP server usually tries resend- ing the documents until the set timeout.
Page 687: Jbig Reception
Reception Functions - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 688: Printing Options
Reception Features Printing Options Print Completion Beep Centre Mark When this function is turned on, the When this function is turned on, machine beeps to let you know when marks are printed halfway down the a received message has been printed. left side and at the top centre of each page received.
Page 689: Reception Time
Printing Options Limitation Reception Time ❒ To use this function, all pages of the received document must be of You can have the date and time print- the same size—inform the sending ed at the bottom of the message when party of this beforehand if neces- it is received.
Page 690: 180-Degree Rotation Printing
Reception Features Note Multi-copy Reception ❒ The machine will use Memory Re- ception for Two-Sided Printing. If you switch this function on, multi- ❒ Printouts may vary depending on ple copies of each incoming fax mes- how the sender sets the originals. sage will be printed.
Page 691: Image Rotation
Printing Options • Two B5 JISK messages are printed Image Rotation side by side on a sheet of B4 JISL. • Two A4K messages are printed If you have set paper in the standard side by side on a sheet of A3L. tray K, incoming fax messages will •...
Page 692: Page Separation And Length Reduction
Reception Features Page Separation and Length Reverse Order Printing Reduction Normally, received pages are printed and stacked on the tray in the order When the size of a received message is they are received. If you turn this longer than the paper loaded in the function on, the machine will start machine, each page of the message can printing the message from the last...
Page 693: Page Reduction
Printing Options Page Reduction TSI Print (Transmitting Subscriber Identification Print) If you receive a message that is longer than the paper in the tray, the ma- Usually the sender's Fax Header is chine usually prints it on two pages. If printed on received messages.
Page 694: When There Is No Paper Of The Correct Size
Reception Features Page reduction Disabled When There Is No Paper of the Reduction in Enabled Correct Size Sub-scan Direction Page Separation 20 mm (0.79") If there is no paper in your machine Threshold that matches the size of a received Width or Length Width message, the machine will choose a...
Page 695: Setting Priority Trays
Printing Options • Bypass Tray Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes.
Page 696: Having Incoming Messages Printed On Paper From The Bypass Tray
Reception Features ❒ If messages are printed on paper Having Incoming Messages smaller than A4, the image may be truncated, or split across sheets. Printed on Paper from the ❒ If you use this function, Image Ro- Bypass Tray tation and 180-Degree Rotating Printing are not possible.
Page 697: Where Incoming Message Are Delivered - Output Tray
Where Incoming Message are Delivered - Output Tray Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re- quired. You can specify the document feed- ing tray for each port (telephone or LAN).
Page 698 Reception Features...
Page 699: Fax Via Computer
6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, wireless LANs, or USB2.0 you can fax documents, cre- ated using Windows applications, to other fax machines over a telephone line. •...
Page 700: Before Use
Fax via Computer Auto run program Before Use With Windows 95/98/Me, Windows To use these features, a LAN-Fax 2000/XP, and Windows NT 4.0, the in- Driver must be installed on your com- stallers for various drivers and utilities puter. Use the LAN-Fax driver in- launch automatically as Auto Run pro- cluded on the printer CD-ROM.
Page 701 Sending Fax Documents from Computers E E E E Read all of the terms and, if you Installing individual applications agree, select [I accept the agreement], and then click [Next]. Preparation Before installing the above appli- Note cations, install SmartNetMonitor ❒...
Page 702: Applications Stored On The Cd-Rom
Fax via Computer Limitation Applications Stored on the ❒ All operations cannot be guaran- CD-ROM teed depending on the system en- vironment. This section provides information ❒ When you use Windows NT, about LAN-Fax Driver, Address LAN-Fax Driver will not work in Book, and LAN-Fax Cover Sheet Edi- an RISC base processor (MIPS R tor.
Page 703: Setting Lan-Fax Properties
Sending Fax Documents from Computers B B B B Double-click [LAN-Fax M3], and Setting LAN-Fax Properties then click [Properties] on the [File] menu. This section describes how to make settings such as paper size, resolu- Note tion, and options. ❒ With Windows NT, click [Docu- •...
Page 704: Basic Transmission
Fax via Computer D D D D Specify the destination. Basic Transmission Use one of the following proce- dures to specify a destination. For This section describes how to send fax details, see Help. documents created using Windows applications. Note To send a fax, simply select [Print] ❒...
Page 705: Attaching A Cover Sheet
Sending Fax Documents from Computers B Click [Next Number]. D To specify more destinations, repeat steps B B B B and C C C C . The entered destination is add- E E E E ed and displayed in the [List of Specify options.
Page 706: Specifying Options
Fax via Computer A A A A • Date Click [Option...]. • Message B B B B Specify options you want to use. Note ❖ ❖ ❖ ❖ To send the fax document at a spe- ❒ To edit the cover sheet, click [Cover cific time: Sheet...].
Page 707: Printing And Saving
Sending Fax Documents from Computers Printing and Saving - Transmission result notification You can print documents created us- After you have sent faxes, this func- ing Windows applications. tion informs you whether the fax was successfully transmitted to its desti- You can also save documents in TIF nation or not.
Page 708: Editing Address Book
Fax via Computer Specifying Two-Sided Printing Editing Address Book A Selecting the [Duplex printing] You can program and edit destina- check box. tions in the address list using the Ad- B Click [Print]. dress Book. For details, see Help. Saving as Files A A A A On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then...
Page 709 Sending Fax Documents from Computers Editing programmed destinations - Using the machine's Address A Select the destination you Book data as the LAN-Fax's want to edit in the list. Address Book data The company name should ap- You can retrieve the Address Book pear in gray.
Page 710: Editing Fax Cover Sheets
Fax via Computer B B B B Edit the cover sheet. Editing Fax Cover Sheets Note LAN-Fax Cover Sheet Editor allows ❒ For details about operations, see you to edit the format for fax cover Help. sheets. It is necessary to create a cover C C C C sheet file before attaching a cover Click [Save as...] on the [File] menu.
Page 711: Lan-Fax Operation Messages
Sending Fax Documents from Computers E E E E G G G G Enter the destination information. Enter the sender information. Note Note ❒ You can select [Use Address ❒ You can enter company, depart- ment, and person names, and Book], [To Whom It May Concern], [Edit Names], or [None].
Page 712: Lan-Fax Error Report
Fax via Computer LAN-Fax Error Report This report is printed when options are not properly selected, or a communica- tion error with a computer occurs. Check the error message of the report. If you entered a user code in the [Options] dialog box, this report can be sent to you by e-mail, provided your e-mail address is programmed in the machine.
Page 713: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax messages Viewing, Printing, and Deleting and their lists or print these messages using a Web browser on a network Received Fax Messages Using computer.
Page 714 Fax via Computer D D D D Click the Property icon of the de- Printing fax information using a Web sired fax message. browser Information such as reception A A A A dates, senders, line types, number Start a Web browser. of pages, and file numbers appear B B B B in addition to preview images.
Page 715 Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser A A A A Start a Web browser. B B B B Enter the machine's IP address in the [Address] field. C C C C Click [Fax Received File]. The list of received fax messages appears.
Page 716: Viewing Received Messages On A Computer
Fax via Computer Viewing Received Messages on a Computer ScanRouter V2 Professional (sold separately) is also required as a delivery server. Desk- topBinder V2 Professional Lite or DesktopBinder V2 Professional software (both sold separately) must be installed on your computer. •...
Page 717 Viewing Received Messages on a Computer ❒ See ScanRouter V2 Profes- sional Help or instructions for more information on the delivery server (ScanRouter V2 Professional). ❒ For information about Desk- topBinder V2 Lite/Profes- sional, see DesktopBinder V2 Lite/Professional Help or in- structions.
Page 718 Fax via Computer...
Page 719: Simplifying The Operation
7. Simplifying the Operation Programs If you regularly send messages to a Note particular destination or transmit us- ❒ The maximum number of pro- ing the same functions, you can save grams you can register is 100 (200 repetitive keypad operations by reg- with the optional fax function up- istering this information in a Key- grade unit).
Page 720: Registering A Priority Function Using A Program
Simplifying the Operation Note Example of registering a program ❒ If you make a mistake, press using Send Later with the fax [Cancel] and select a program number “0123456789” number again. A Press { { { { 0} } } } , { { { { 1} } } } , { { { { 2} } } } , { { { { 3} } } } , { { { { 4} } } } , { { { { 5} } } } , ❒...
Page 721: Changing A Program Name
Programs Changing a program name Deleting a Program A A A A A A A A Make sure that the machine is in Make sure that the machine is in facsimile mode and the standby facsimile mode and the standby display is shown.
Page 722: Using A Program
Simplifying the Operation E E E E Press the { { { { Start} } } } key. Using a Program The fax number and specified time are shown on the display, and the Note machine starts to scan the original. ❒...
Page 723: Using The Document Server
Using the Document Server Using the Document Server ❒ You can specify whether or not the The Document Server can store docu- ments from various applications. machine automatically deletes documents from the Document The documents that are stored using Server after a certain number of the facsimile function are available to days.
Page 724: Storing A Document
Simplifying the Operation C C C C Press [Store File]. Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File names Scanned documents are automati- c a l l y a s s i g n e d n a m e s l i k e “FAX0001”...
Page 725 Using the Document Server Programming a user name Setting a file name A Press [File Name]. Note ❒ Set a user name from those pro- grammed in the user code. User code is programmed in System Settings. See “Registering a New User Code”, General Set- tings Guide.
Page 726: Changing Information Of Stored Documents
Simplifying the Operation Note Changing Information of ❒ If you make a mistake, press Stored Documents [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and You can change the file name, user then reenter your password. name, and password of stored docu- ❒...
Page 727 Using the Document Server D D D D C Enter the new user name, and If you select a document for which then press [OK]. a password is set, enter the pass- word, and then press [OK]. Note ❒ Press the title keys to switch When a selected file does not have a password, proceed to step between titles.
Page 728: Deleting A Stored Document
Simplifying the Operation C Enter a new password using C C C C Press [Manage/Delete File]. the number keys, and then # ]. press [# D D D D Select the document you want to D Press lower [Change]. delete. E Enter the password again, and # ].
Page 729: Managing Documents Saved In The Document Server From A Computer
Using the Document Server G G G G Press [Exit]. Using a Web browser H H H H Press [OK]. Fax documents saved in the Docu- ment Server can be viewed using a The standby display appears. Web browser on a network computer. These fax documents can also be Managing Documents Saved downloaded to the computer's hard...
Page 730 Simplifying the Operation...
Page 731: Facsimile Features
8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
Page 732 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Reference Allows you to switch the following reception p.146 “Reception Settings” functions on or off: • Switch Reception Mode • Authorized Reception p.169 “Authorized RX (Authorized Recep- tion)” • Forwarding p.169 “Forwarding” •...
Page 733 Function List ❖ ❖ ❖ ❖ Key Operator Tools Description Reference • Program/Change/Delete Standard Mes- p.149 “Key Operator Setting” sage • Store/Change/Delete Auto Document • Program/Change/Delete Scan Size • Print Journal • Transmission Page Count • Forwarding • Memory Lock Reception •...
Page 734: Key Operator Code
Facsimile Features - Key Operator Code When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings. Note ❒...
Page 735: Accessing User Tools (Facsimile Features)
Accessing User Tools (Facsimile Features) Accessing User Tools (Facsimile Features) B B B B Customize the facsimile settings ac- Press [Facsimile Features]. cording to the operations to be fre- The menu display for facsimile de- quently performed. fault settings appears. Note C C C C Select the item that you want to...
Page 736: General Settings/Adjustment
Facsimile Features ❖ ❖ ❖ ❖ Change Initial Mode General Settings/Adjustment Use this function to select whether contents registered in program ❖ ❖ ❖ ❖ Memory/Immed. Transmission Switch No.1 are to be used as the initial settings after the power is turned Use this function to specify the on or the { { { { Clear Modes} } } } key is Transmission Mode for document...
Page 737 Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ Line Priority Setting • Stored File Use this function to specify the line • Send Later of usage. • Auto Document Note • 2 Sided Original ❒ The display may differ depend- •...
Page 738: Reception Settings
Facsimile Features ❖ ❖ ❖ ❖ Paper Tray Reception Settings Use this function to print fax mes- sages received from programmed ❖ ❖ ❖ ❖ Switch Reception Mode senders and fax messages from other senders, using different pa- Specify the method for receiving per trays.
Page 739: E-Mail Settings
Accessing User Tools (Facsimile Features) Select a tray to deliver the re- E-mail Settings ceived paper onto, and then press [OK]. ❖ ❖ ❖ ❖ Internet Fax Settings You can select to display not. When you want to send an In- ternet Fax, set ON to display the icon.
Page 740 Facsimile Features Enter the maximum e-mail size Press [On]. using the number keys. Press [Change], and then enter the sending e-mail address with Note transmission permission. ❒ Maximum e-mail size can be between 64 and 102400 KB. ❒ If you make a mistake, press [Cancel] or the { { { { Clear/Stop} } } } key, and then enter again.
Page 741: Key Operator Setting
9. Key Operator Setting Key Operator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
Page 742 Key Operator Setting Function name Description Reference Box Setting By using SUB and SEP Codes p.174 “Box Settings” with these functions, you can send messages to another par- ty's box, and retrieve messag- es stored in boxes. Transfer Report Before using Transfer Re- p.183 “Transfer Report”...
Page 743: Using Key Operator Settings
Using Key Operator Settings Using Key Operator Settings Programming or changing Programming, Changing, and standard messages Deleting Standard Messages A Select the message number key Use this function to program stand- you want to program or change. ard messages to be printed at the top of the first page of the original.
Page 744: Storing, Changing, And Deleting An Auto Document
Key Operator Setting B Press [Delete]. Important ❒ When about one hour passes after Note power of the machine is turned off, ❒ To delete another message, all fax messages stored in memory repeat from step A. are lost. If any messages have been ❒...
Page 745 Using Key Operator Settings F F F F Place the original, and then select Storing a file any scan settings you require. A Select [*Not Programed]. B Enter a file name, and then press [OK]. Reference “Entering Text”,General Set- tings Guide Changing a file Note A Select the file you want to...
Page 746: Programming, Changing And Deleting A Scan Size
Key Operator Setting B B B B Press [Facsimile Features]. Programming, Changing and C C C C Deleting a Scan Size Press [Key Operator Tools]. D D D D Press [Store/Change/Delete Auto Doc- When you select a scan size to scan a ument].
Page 747 Using Key Operator Settings E E E E G G G G Select [Program Size 1] or [Program Select a vertical size, and then Size 2]. press [OK]. F F F F Note Enter a horizontal size using the ❒ A displayed vertical size differs number keys.
Page 748: Printing The Journal
Key Operator Setting E E E E Press [Delete], and then select [Pro- Counters gram Size 1] or [Program Size 2]. This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages •...
Page 749: Forwarding
Using Key Operator Settings ❒ If you want to change End Receiv- Forwarding ers separately according to send- ers, specify End Receivers for each This function allows you to have mes- special sender in “Special Senders sages printed on the machine, and to Treat Differently”.
Page 750: Quitting The Forwarding Function
Key Operator Setting E E E E Press [ON]. Quitting the forwarding function A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. Note C C C C Press [Key Operator Tools].
Page 751: Forwarding Mark
Using Key Operator Settings Note Forwarding Mark ❒ To store incoming documents You can print a Forwarding Mark on from Special Senders only in Mem- the receiver's messages that have ory Lock, program each sender been forwarded. with “Special Senders to Treat Dif- ferently”.
Page 752: Ecm (Error Correction Mode)
Key Operator Setting ECM (Error Correction Mode) If part of a transmission fails because of a line problem, the lost data is auto- matically resent. For this function to work, the other machine must have ECM. You can turn this function on or off through the following procedure.
Page 753: User Parameters
Using Key Operator Settings User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ ❖ ❖ ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”or “1”.
Page 754 Key Operator Setting Switch Item 0 Receive Service Call (SC) Possible Not possible Condition (Substitute Recep- (Substitute RX) (Reception off) tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
Page 755 Using Key Operator Settings Switch Item 0 Print date with Fax Header 1 Print transmitter origin with Fax Header 2 Print file number with Fax Header 3 Print page number with Fax Header 0 Use paper delivery shift func- tion (Offset Print) 1 Sort Journal by line type 0 Automatic printing of the LAN-Fax Error Report...
Page 756: Changing The User Parameters
Key Operator Setting F F F F Select the bit number you want to Changing the User Parameters change. Preparation Access to some User Parameter Settings requires installation of op- tional equipment, or that other set- tings be made beforehand. Important ❒...
Page 757: Printing The User Parameter List
Using Key Operator Settings Printing the User Parameter List Special Senders to Treat Differently Print this list to see the current User Parameter settings. However, only By programming particular receivers items of importance or often-used in advance, you can set the following items are included in the list.
Page 758: Reception File Print Quantity
Key Operator Setting ❖ ❖ ❖ ❖ Using a Full agreement Limitation ❒ You cannot program senders as Destination to be Number of Special Senders if they do not have programmed programmed Own Name or Own Fax Number (Own Name) identifications programmed.
Page 759 Using Key Operator Settings ❒ You can select to receive only from Reception File Print Quantity programmed senders or receive only from senders other than those Use this function to print the speci- programmed in User Parameters. fied number of copies of documents See p.
Page 760: Paper Tray
Key Operator Setting Reception Reverse Printing Programming/ Changing Special Senders A A A A Use this function to print the pages in Press the { { { { User Tools/Counter} } } } key. reverse order. See p.100 “Reverse Or- der Printing”.
Page 761 Using Key Operator Settings H H H H Note Select the item you want to pro- ❒ Selecting [Same as basic set- gram. tings] will result in the same setting made for “Forward- ing” under “Key Operator Tools”. See p.157 “Forward- ing”.
Page 762 Key Operator Setting Note Memory Lock ❒ Selecting [Same as basic set- A Select [Memory Lock]. tings] will result in the same setting made for “RX File B Select [ON] or [OFF], and then Print Qty” of “Reception Set- press [OK]. tings”.
Page 763: Programming Initial Set Up Of A Special Sender
Using Key Operator Settings I I I I F F F F Press [OK]. Select the function you want to program. A Special Sender has been pro- grammed. Note ❒ To program another sender, re- peat the procedure from step J J J J Press [Exit].
Page 764 Key Operator Setting D Make sure that [Vertical] is se- Programming Bypass Tray Paper lected. Size Note A Press [Bypass Tray Paper Size]. ❒ If [Vertical] has not been se- lected, press [Vertical]. You can select a size from [Auto Detect], [Standard Size], or [Cus- E Enter the vertical size of the pa- tom Size].
Page 765: Deleting A Special Sender
Using Key Operator Settings F F F F Note Press [Delete]. ❒ You can specify a horizontal Note size from 148 mm (5.9 inch) ❒ To cancel deleting a special to 600 mm (23.7 inch). You sender, press [Do not Delete]. The cannot enter a size smaller display returns to that of step than 148 mm or larger than...
Page 766: Box Settings
Key Operator Setting Programming/changing Personal Boxes Box Settings This section describes how to pro- The following functions are for deliv- gram Personal Boxes. ery and transfer of messages: You can store the following items: • Personal Box • Box name (required) •...
Page 767 Using Key Operator Settings ❒ If the fax number or e-mail address of H H H H Enter a SUB Code. a programmed receiver is deleted us- ing System Settings, the setting for the receiver is cancelled and a message is not delivered.
Page 768: Deleting Personal Boxes
Key Operator Setting C Re-enter the password, and Deleting Personal Boxes then press [OK]. This section describes how to delete Personal Boxes. Limitation ❒ If messages have been pro- grammed in the box, you cannot delete the box. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 769: Programming/Changing Information Boxes
Using Key Operator Settings • Password (optional) With a programmed password Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, A Enter a password using the and spaces (the first character can- number keys, and then press not be a space).
Page 770 Key Operator Setting J J J J Note Enter a password, and then press ❒ To change a box already pro- [OK]. grammed, press it, and then proceed to step . If a password has been programmed, enter the password, press [OK], and then proceed to step F F F F Press [Information Box].
Page 771: Deleting Information Boxes
Using Key Operator Settings Deleting Information Boxes With a programmed password A Enter a password using the This section describes how to delete Information Boxes. number keys, and then press [OK]. Limitation ❒ If messages have been pro- grammed in the box, you cannot delete the box.
Page 772: Programming/Changing Transfer Boxes
Key Operator Setting • Password (optional) Programming/changing Transfer Boxes Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, This function turns your machine into and spaces (the first character can- a fax relay station. Documents sent not be a space).
Page 773 Using Key Operator Settings ❒ Deleting a destination specified as H H H H Enter a SUB Code. an end receiver from the Address Book causes the settings for the end receiver to be deleted. If this is the case, reprogram the end receiv- er.
Page 774: Deleting Transfer Boxes
Key Operator Setting L L L L Press the { { { { User Tools/Counter} } } } key. Programming a password The standby display appears. If you do not want to program a password, proceed to step Deleting Transfer Boxes A Press [Password].
Page 775: Printing The Box List
Using Key Operator Settings F F F F F F F F Press the { { { { User Tools/Counter} } } } key. Press [Delete]. The standby display appears. Note ❒ To cancel deleting a special sender, press [Do not Delete]. The Transfer Report display returns to that of step G G G G...
Page 776: Programming A Confidential Id
Key Operator Setting D D D D Press [Transfer Report]. Programming a Confidential ID E E E E Specify the fax number. Program a Confidential ID to print a Confidential Reception. See p.36 “Printing a Confidential Message”. Note ❒ If you do not program a Confiden- tial ID, you cannot receive a Confi- dential Transmission.
Page 777: Programming A Polling Id
Using Key Operator Settings ❒ If you make a mistake, press Programming a Polling ID [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try Program a Polling ID to use the again.
Page 778: Selecting Dial/Push Phone
Key Operator Setting E E E E Note Press [Push Button Phone] or [Dial ❒ If you make a mistake, press Phone (10PPS)] to select the line, [Clear] or the { { { { Clear/Stop} } } } key be- and then press [OK].
Page 779: Reception Report E-Mail
Using Key Operator Settings A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒ If the facsimile is set to store re- ceived documents, document re- c e p t i o n c a n b e n o t i f i e d t o a specified e-mail address.
Page 780: Setting A User Code For Viewing Received And Stored Documents
Key Operator Setting E E E E If you want to use a user code, Setting a User Code for press [ON]. Viewing Received and Stored Documents You can view and print documents received and saved on the hard disk using a Web browser or DeskTop- Binder V2 Lite.
Page 781: Solving Operation Problems
10. Solving Operation Problems When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the tel- ephone line. If an error occurs during transmission, resend the original.
Page 782: Turning Off The Main Power / When A Power Failure Occurs
Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs R CAUTION: Important • When you disconnect the power ❒ Do not turn off the main power plug from the wall outlet, always switch while the power indicator is pull the plug (not the cable).
Page 783: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the administrator's e-mail address when one is specified.
Page 784 Solving Operation Problems...
Page 785: 11. Appendix
11. Appendix Replacing the Stamp Cartridge The optional ADF is required. C C C C When the stamp becomes lighter, re- Pull out the cartridge. place the cartridge. Tap the cartridge lock lever several Note times. The cartridge will eject. ❒...
Page 786 Appendix E E E E Replace the stamp cover until it clicks. F F F F Lower the ADF.
Page 787: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...
Page 788: Optional Equipment
Appendix Optional Equipment Fax Function Upgrade Unit JBIG compression for transmission/reception becomes possible. You can increase the maximum programmable numbers of the following func- tions. See p.202 “Maximum Values”. • Quick Dial • Memory Transmission file • Auto Document • Specific Sender •...
Page 789: Specifications
Specifications Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution 8×3.85/mm•200×100 dpi (Standard), 8×7.7/mm•200×200 dpi (Detail), 8×15.4/mm•200×400 dpi (Fine), 16×15.4/mm•400×400 dpi (Super Fine: optional expansion memory required) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution Data compression method MH, MR, MMR, JBIG (optional fax function up- grade unit required) Maximum original size...
Page 790: Compatible Machines
Appendix Communication Protocols • Transmission SMTP, TCP/IP • Reception POP3, SMTP, IMAP4, TCP/IP E-mail format Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH compression) Authentication method SMTP-AUTH, POP before SMTP, A-POP Internet communication Send and receive e-mail with a computer that has an e-mail address E-mail send functions Automatic conversion of sent documents to e-mail format...
Page 791: Acceptable Types Of Originals
Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Acceptable original size Maximum Paper thickness...
Page 792 Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. Note ❒...
Page 793 Specifications ❖ ❖ ❖ ❖ Inch Version Length –approx. 9.8" approx. 9.8"– approx. 10.8"– approx. 12.4"– approx. 10.8" approx. 12.4" × × –approx. "×11"L 9.6" approx. 11"×8 "K 11"×17"L 11"×17"L 11"×17"L 9.6" – approx. 10.6" approx. 11"×8 "K 11"×17"L 11"×17"L 11"×17"L 10.6"–...
Page 794: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Standard With optional unit Fax function Expansion Expansion mem-...
Page 795 Maximum Values Item Standard With optional unit Fax function Expansion Expansion mem- upgrade unit memory ory + fax function upgrade unit The number of Stand- ard Message Stamps you can program The number of trans- 1,000 1,000 mission records the machine can store The number of stored 1,000...
Page 796 INDEX Default ID/Free Polling Reception , 13 180-Degree Rotation Printing , 98 Default ID Transmission , 10 , 11 , 75 2-Sided Printing , 85 Deleting Information Box Messages , 46 programmed destinations , 117 Address Book , 116 Destination Authorized Reception , 166 Adding , 21 Auto Document , 65 , 152...
Page 797 ID Override Polling Reception , 13 On Hook Dial , 56 ID Override Transmission , 10 Optional Equipment , 196 Image Rotation , 80 , 99 Originals , 199 Immediate Reception , 85 Output Tray , 105 Information Boxes , 43 , 179 Changing , 177 Deleting , 179 Page Reduction , 101...
Page 798 Standard Message Stamp , 64 SUB Code , 49 , 92 RDS (Remote Diagnostic System) , 190 Substitute Reception , 86 Receiving Station , 52 , 89 Switches and Bits , 161 Reception , 85 Reception Features , 85 Reception File Print Quantity , 167 Telephone Line , 195 Reception Functions , 89 Transfer Boxes , 182...
Page 799 MEMO...
Page 800 MEMO B603-8650...
Page 802 Printed in the Netherlands GB GB B603-8650...
Page 803 Printer/Scanner Unit Type 2238 Operating Instructions Scanner Reference Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan File by E-mail Sending Scan File by Scan to Folder Using the Document Server Function Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the...
Page 804 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Page 805 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 806 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating en- vironment for DeskTopBinder V2 Lite in detail.
Page 807 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 1 1. Network Scanner Outline........................3 E-mail ......................... 3 Scan to Folder......................4 Document Server ....................... 5 Network Delivery Scanner..................6 Network TWAIN Scanner ...................
Page 808 4. Sending Scan File by E-mail Preparation for Sending by E-mail ..............45 E-mail Screen......................46 Sending Scan File by E-mail ................47 Procedure for Sending E-mail .................. 47 Simultaneous Storage and Sending by E-mail............56 Checking the Status of E-mail ................58 5.
Page 809 9. Appendix Relationship between Resolution and File Size..........99 When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner........................99 When Using as a Network TWAIN Scanner............100 Relationship between File Type Specified and File Type Used When Sending E-mail ..................102 Max.
Page 811: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.
Page 813: Network Scanner
1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a network TWAIN scan- ner.
Page 814: Scan To Folder
Network Scanner Client computer LDAP server An e-mail with scan file attached is re- LDAP server provides a directory service ceived from the e-mail server using e- corresponding to the inquiry or reference mail software. operation from the client computer on the same network.
Page 815: Document Server
Outline Client computer Scan file that is sent from the machine is received in the shared folders of Win- dows. Check the content of the file using an ap- plication appropriate for the file type. Document Server Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Pro- fessional from a client computer via a network.
Page 816: Network Delivery Scanner
Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.85 “Using the Network Delivery Scanner Function”...
Page 817: Network Twain Scanner
Outline Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire- less LAN) [optional]).
Page 818: Control Panel
Network Scanner Control Panel This illustration shows the control panel when options are installed. 5 6 7 8 9 10 15 16 ABD000S { { { { Use Tools/Counter} } } } key { { { { Clear Modes} } } } key Use to change default or operation pa- Press to clear the current settings.
Page 819: Display Contents
Control Panel Operation switch Function keys Press the { { { { Copy} } } } , { { { { Document Server} } } } , { { { { Fac- Press this switch to turn the machine on. simile} } } } , { { { { Printer} } } } , or { { { { Scanner} } } } key to acti- The power indicator lights up.
Page 820 Network Scanner Using Scan to Folder Press the { { { { Scanner} } } } key to display the Scan to Folder screen (When [E-mail/Folder] has been selected in [Destination List Display Priority 1] and [Folder] has been select- ed in [Destination List Display Priority 2]).
Page 821: Preparations For Use As A Network Scanner
2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
Page 822 Preparations for Use as a Network Scanner Settings Default E-mail Scan to Store Delivery TWAIN Folder ❍ ❍ ❍ ❍ Change Initial Mode Standard ❍ ❍ ❍ ❍ Auto Colour Select: Mode Black & Priority White ❍ ❍ ❍ ❍ A.C.S.
Page 823 Initial Scanner Setup Setting procedure A A A A Press the { { { { Use Tools/Counter} } } } key. B B B B Press [Scanner Features]. C C C C Press the item to be set. D D D D Press the item to be set.
Page 824: Scan Settings
Preparations for Use as a Network Scanner • Glossy Photo Scan Settings For originals containing photo- graphs or other pictures This section explains how to set the • sRGB defaults for scan settings. When scanning the original as a The scan settings consist of the fol- sRGB (international standard of lowing.
Page 825 Initial Scanner Setup ❒ If [Set Wait Time] is selected, en- • Scan Size Select the size of the original to be ter the waiting time in seconds scanned. (3-999) for placing additional When [Auto Detect] is selected, the originals with the number keys. auto detect function of the ma- Scanning will start when addi- chine is used to set the original...
Page 826 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ Wait Time for Next Original(s): SADF • Pressing the { { { { Interrupt} } } } key to activate the copy mode When dividing originals and scan- ning them separately with the ❖...
Page 827 Initial Scanner Setup ❖ ❖ ❖ ❖ Mixed Original Sizes Priority ❖ ❖ ❖ ❖ A.C.S. Sensitivity Level This setting determines whether Set the sensitivity level for detect- the original size is to be automati- ing colours/black and white to cally detected when originals of scan the original when [Scan Type] different sizes are inserted in the...
Page 828 Preparations for Use as a Network Scanner D D D D • Scan Size Enter the scan size (area) with the X3: 10 - 432 mm (0.4” - 17.0”) number keys. Y3: 10 - 297 mm (0.4” - 11.7”) Select and enter values for [X3] and Keep the scan area settings within [Y3], and then press the { { { { #} } } } key.
Page 829: Destination List Settings
Initial Scanner Setup Destination List Settings Send Settings This section explains how to set the This section explains how to set the defaults for the destination list and ti- defaults for sending settings such as tles displayed. the compression level for scan file and how the machine switches to the The destination list settings consist of network TWAIN scanner function.
Page 830 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ File Type Priority ❖ ❖ ❖ ❖ Print & Delete Scanner Journal Select whether to send the file of Select whether to print the Scanner scanned originals using a single Journal automatically when the page or multiple pages.
Page 831 Initial Scanner Setup ❖ ❖ ❖ ❖ Sender's Name Default Note Select whether an administrator is ❒ When [Multi-page: TIFF] or [Multi- registered as a sender or a sender is page: PDF] is selected for [File specified each time an e-mail is Type Priority], the image will not sent.
Page 832: Programs
Preparations for Use as a Network Scanner Programs D D D D You can register frequently used set- Press the program number you tings in the machine memory and re- want to register. call them for future use. Note Note ❒...
Page 833: Recalling A Program
Programs I I I I Enter a program name. Recalling a Program J J J J Press [OK]. A A A A Press the { { { { Program} } } } key in the ini- Note tial display of the scanner mode. ❒...
Page 834: Changing The Program Name
Preparations for Use as a Network Scanner Changing the program name A A A A Make sure the { { { { Scanner} } } } key is se- lected, press the { { { { Program} } } } key. B B B B Press [Change Name].
Page 835: Installing Software
Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.
Page 836 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence Insert the CD-ROM. TWAIN Driver Ver.3 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 ScanRouter Administration Select V2 Lite the software.
Page 837: Software For Using A Network Twain Scanner
Installing Software Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite.
Page 838: Software For Using The Network Delivery Scanner Function
Preparations for Use as a Network Scanner Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieve file, it is nec- essary to install DeskTopBinder V2 Lite on the client computer.
Page 839: Software Supplied On Cd-Rom
Installing Software C C C C Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite starts. Follow the instructions on the screem. Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite.
Page 840 Preparations for Use as a Network Scanner • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) •...
Page 841 Installing Software • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition...
Page 842 Preparations for Use as a Network Scanner ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server. The scan file can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.
Page 843 Installing Software ❖ ❖ ❖ ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scanned doc- uments in the delivery server.
Page 844 Preparations for Use as a Network Scanner...
Page 845: Setting Originals
3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.
Page 846: Placing On The Exposure Glass
Setting Originals When scanning using the e-mail function, Speci- the Scan to Folder fy the function, the Docu- orien- ment Server function, tation. or the delivery scan- ner function. (Specified on the con- trol panel screen) When scanning using the TWAIN scanner function (Specified in the Scan- ner Control dialog...
Page 847: Placing In The Auto Document Feeder
Placing Originals ❖ ❖ ❖ ❖ When placing the original so that Placing in the Auto Document the top edge touches the top left of the exposure glass Feeder When using the machine as a network TWAIN scanner, this The ADF allows you to place multiple orientation is the standard set- originals at one time.
Page 848 Setting Originals ❖ ❖ ❖ ❖ When placing the originals so that the top edges touch the back of the ADF placement orientation Height ❒ For information about the origi- nals with different sizes, see p.41 “Mixed size selection”. ZHSY010E ❒...
Page 849: Original Orientation And Scan Area
Original Orientation and Scan Area Original Orientation and Scan Area To correctly display the top/bottom TWAIN E-mail/Scan to orientation of a scanned original on a Scanner Folder/Document client computer, original orientation Server/Network Delivery Scanner and page flow must be set when plac- ing the original.
Page 850 Setting Originals B B B B Make settings for Batch/SADF, One-sided original/Two-sided mixed original sizes, and original original selection orientation by pressing [Original A When scanning one-sided orig- Feed Type]. inals, make sure that [1 Sided Orig.] is selected. B When scanning two-sided originals, press [2 Sided Orig.] to...
Page 851: For A Network Twain Scanner
Original Orientation and Scan Area Mixed size selection For a Network TWAIN Scanner A When originals of different A A A A Open the Scanner Properties dia- sizes are placed, select [Mixed log box. size]. Reference Note ❒ If [Mixed size] is selected and p.96 “Scanning Originals”...
Page 852: Scanning Originals In Several Times
Setting Originals B B B B Make settings for scanning area Scanning Originals in Several and original orientation. Times Multiple originals can be scanned as a single file by dividing them and scan- ning them using the exposure glass or the ADF.
Page 853 Original Orientation and Scan Area D When all originals are scanned Note and the countdown is finished, ❒ When the scan settings are the machine starts storing or changed while performing sending automatically. the procedure, the count- down for additional origi- Note n a l s i s s t o p p e d .
Page 854 Setting Originals E E E E Press the { { { { Start} } } } key. F F F F When there are additional origi- nals to scan, place them and press the { { { { Start} } } } key. Repeat this step until all originals are scanned.
Page 855: Preparation For Sending By E-Mail
4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the preparation for sending file by e-mail system, various display screens, procedures for sending, and how to check the sending result when this function is used.
Page 856 Sending Scan File by E-mail E-mail Screen The screen when using the machine for e-mail is as shown. Destination field [Attach Sender's Name] [Subject/Mes- sage] [File Type] The selected destination is shown here. If multiple destinations are selected, the Set the sender, subject, and message of destinations are displayed in the order the e-mail to be sent.
Page 857: Procedure For Sending E-Mail
Sending Scan File by E-mail Sending Scan File by E-mail Recalling stored scan settings Procedure for Sending E-mail A Press the { { { { Program} } } } key. Scan file is sent after specifying scan B Select a program of scan set- settings and destinations.
Page 858 Sending Scan File by E-mail C Press [E-mail]. B Select the destination to which the scan file is to be sent. D Press [Exit]. The selected destination is high- The E-mail screen appears. lighted and also displayed in F F F F Specify the destination.
Page 859 Sending Scan File by E-mail C To select more destinations, re- ❒ Pressing the { { { { Check Modes} } } } peat steps A A A A to B B B B . key on the control panel lets you check the list of selected Note destinations.
Page 860 Sending Scan File by E-mail C Enter part of the destination C Press [Advanced Search]. name. Note ❒ Enter the first character or characters of the destination name. ❒ It is also possible to perform D Enter information for each a combined search using item of the destination.
Page 861 Sending Scan File by E-mail E Press [Search Criteria] corre- ❒ A destination cannot be spec- sponding to each item and then ified as a proper address when the number of charac- select criteria from the list to be displayed. ters of the e-mail address searched from the LDAP server exceeds 128 characters.
Page 862 Sending Scan File by E-mail G G G G ❒ To prevent misuse of a sender Select the file type if necessary. name, we recommend you set A Press [File Type]. protection code for that sender B Select the file type of the file to name.
Page 863 Sending Scan File by E-mail Note Note ❒ When [Return Receipt] is se- ❒ When a protection code has lected, an e-mail notifying been set, a screen for entering that the e-mail has been read the protection code appears by the destination party is after selecting the sender.
Page 864 Sending Scan File by E-mail E Press [OK]. Searching to select a sender F Select the sender. A Press [Attach Sender's Name]. Note B Press [ ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender.
Page 865 Sending Scan File by E-mail J J J J E Enter the subject “New prod- Specify a subject if necessary. uct appearance”. Note Reference ❒ When a subject has been set, this For information about how information is added to the scan to enter characters, see Gener- file.
Page 866: Simultaneous Storage And Sending By E-Mail
Sending Scan File by E-mail L L L L C Select a message. Press the { { { { Start} } } } key. Note ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the screen.
Page 867 Sending Scan File by E-mail A A A A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B B B B Make the scan settings. C C C C Select the destination.
Page 868: Checking The Status Of E-Mail
Sending Scan File by E-mail Checking the Status of E-mail A A A A The status of the last 100 sendings can Press [Scanned Files Status] on the be checked. For every new sending screen for sending e-mail. record after 100, the oldest record is deleted.
Page 869: Sending Scan File By Scan To Folder
5. Sending Scan File by Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending file by Scan to Folder, various display screens, procedures for sending, and how to check the sending result when this function is used.
Page 870 Sending Scan File by Scan to Folder Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. Destination field [Attach Sender's Name] [Subject/Mes- sage] [File Type] The selected destination is shown here. If multiple destinations are selected, the Set the sender, subject, and message of destinations are displayed in the order...
Page 871: Procedure For Sending By Scan To Folder
Sending Scan File by Scan to Folder Sending Scan File by Scan to Folder Recalling stored scan settings Procedure for Sending by Scan to Folder A Press the { { { { Program} } } } key. B Select a program of scan set- Scan file is sent after specifying scan tings.
Page 872 Sending Scan File by Scan to Folder C Press [E-mail]. The selected folder is highlight- ed and also is displayed in the destination field at the top of the screen. Note ❒ If a protection code has been set for the shared folder, a D Press [Exit].
Page 873 Sending Scan File by Scan to Folder C To select more destination F If entering a user name to log folders, repeat step B B B B . on is required, press [Manual In- put] on the right side of the user Note name field.
Page 874 Sending Scan File by Scan to Folder ❒ [Connection Test] can not be E Enter a server name. pressed right after [Cancel] Note was pressed during the con- ❒ An IP address can be also en- nection test. tered. ❒ Though the connection test is F Press [OK].
Page 875 Sending Scan File by Scan to Folder Q Press [Connection Test]. Searching to select a destination folder from the network A Press [Enter Destination]. A connection test is performed to check whether the specified shared folder exists. B Press [SMB]. Note ❒...
Page 876 Sending Scan File by Scan to Folder Note Searching to select a destination ❒ The log on screen is dis- folder from the Destination List played when the machine is A Press [ required to authenticate the selected computer. Enter the user name and password correctly.
Page 877 Sending Scan File by Scan to Folder Note Checking selected destinations ❒ The scan file is given a 21-dig- A Use the destination field at the it (except the extension) file top of the screen to check name which combines the which destinations are select- time and date of scanning originals with a 4-digit page...
Page 878 Sending Scan File by Scan to Folder B Use the number keys to enter When selecting a sender from the th e f iv e-d igit registration list number that has been assigned to a sender. A Press [Attach Sender's Name]. If the entered number is less than five digits long, press the { { { { #} } } } key after the last number.
Page 879: Simultaneous Storage And Sending By Scan To Folder
Sending Scan File by Scan to Folder C Press [User (Dest.) Name]. Note ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the screen. ❒ When using the Batch function or the SADF function, place the next original after the others The soft keyboard is displayed...
Page 880 Sending Scan File by Scan to Folder A A A A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B B B B Make the scan settings. C C C C Select the destination.
Page 881: Checking The Status Of Scan To Folder
Checking the Status of Scan to Folder Checking the Status of Scan to Folder B B B B The status of the last 100 sendings can Check the displayed records. be checked. For every new sending record after 100, the oldest record is deleted.
Page 882 Sending Scan File by Scan to Folder...
Page 883: Using The Document Server Function
6. Using the Document Server Function Scan file obtained by scanning originals can be stored in the hard disk of the ma- chine using the Document Server, and the stored file can be used later. Using DeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de- leted with a client computer.
Page 884: Storage Procedure
Using the Document Server Function Recalling stored scan settings Storage Procedure A Press the { { { { Program} } } } key. Scan and store the file in the Docu- B Select a user program of scan ment Server. settings.
Page 885 Storing Files B Press [Store Only]. Specifying file information You can specify a user name, file name, and password for a stored scan file. According to the settings made, you can search for files by user name or Note file name and you can prevent unau- ❒...
Page 886 Using the Document Server Function B B B B B Enter the file name. Specify file information. Reference For information about how Specifying a user name to enter characters, see Gener- A Press [User Name]. al Settings Guide. C Press [OK]. Note ❒...
Page 887: Viewing A List Of Stored Files
Viewing a List of Stored Files Viewing a List of Stored Files B B B B From the list of stored files, you can If user codes are set, enter a user delete the files stored in the Docu- code using the number keys, and ment Server or change the file infor- then press the { { { { #} } } } key.
Page 888 Using the Document Server Function ❖ ❖ ❖ ❖ When displaying information of a selected stored file Keys for searching files List of stored files Switch to the screens for searching for The list of stored files is displayed. a file by user name or file name, or to Note the screen for displaying all files.
Page 889 Viewing a List of Stored Files - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below using DeskTopBinder V2 Lite. Connected device name All Users The files stored in the connected device All files stored in the connected device are displayed on the desk tree divided are displayed.
Page 890: Searching For Files
Using the Document Server Function Searching by file name Searching for Files A A A A You can search for files from the On the screen with the list of stored files using the user name or file stored files, press [Search by File name.
Page 891: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering
Viewing a List of Stored Files C C C C To select multiple files, repeat Sending Stored Files by E-mail B B B B step or Scan to Folder, or Delivering Files stored in the Document Server can be sent by e-mail or Scan to Fold- er, or delivered to the delivery server.
Page 892: Managing Stored Files
Using the Document Server Function Managing Stored Files A A A A Display the list of stored files by pressing [Select Stored File]. - Displaying and Downloading Stored Files Using a Web Reference Browser p.77 “Viewing a List of Stored Files”...
Page 893: Changing File Information
Managing Stored Files D D D D Change the file information. Changing File Information The information about files stored in Changing the user name the Document Server (user name, file A Press [Change User Name]. n a m e , a n d p a s s w o r d ) c a n b e changed.
Page 894 Using the Document Server Function F Press [OK]. Changing the file name Important A Press [Change File Name]. ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. E E E E Make sure that the file informa- tion was changed as necessary, and press [Exit].
Page 895: Using The Network Delivery Scanner Function
7. Using the Network Delivery Scanner Function Scan file can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.
Page 896: Network Delivery Scanner Screen
Using the Network Delivery Scanner Function On the client computers, install the software required for view- ing or retrieving file by connecting to the delivery server, such Install Client Computer as DeskTopBinder V2 Lite. Software See p.28 “DeskTopBinder V2 Lite”. Network Delivery Scanner Screen The screen when using the machine as a network delivery scanner is as shown.
Page 897: Delivering Scan File
Delivering Scan File Delivering Scan File Reference Delivery Procedure p.14 “Scan Settings” p.35 “Setting Originals” Scan file is delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and Recalling stored scan settings a subject. A Press the { { { { Program} } } } key.
Page 898 Using the Network Delivery Scanner Function B Press [Switch Destination List]. When selecting a destination from the list A Press the title for the destina- tion. The destinations for that title are displayed. If the destination is not dis- C Press [Delivery Server]. played, press [U U U U ] or [T T T T ] to dis- play the destination.
Page 899 Delivering Scan File C Press [Search by Dest. Name]. Using a registration number to select a destination Note ❒ When using ScanRouter V2 A Press [Registration No.]. Professional, it is possible to B Use the number keys to enter search by comments. th e five-digit registr ation The soft keyboard is displayed number that has been assigned...
Page 900 Using the Network Delivery Scanner Function Manual entry of a destination Checking selected destinations A Use the destination field at the Note top of the scree n to check ❒ When using ScanRouter V2 Pro- which destinations are select- fessional, it is possible to enter the destination e-mail address directly.
Page 901 Delivering Scan File When selecting a sender from the Using a registration number to list specify a sender name A Press [Attach Sender's Name]. A Press [Attach Sender's Name]. B Select the sender. B Use the number keys to enter th e f iv e-d igit registration number that has been assigned to a sender.
Page 902 Using the Network Delivery Scanner Function F Select a sender. Searching to select a sender A Press [Attach Sender's Name]. G Press [Exit]. H Press [OK]. B Press [ H H H H Specify a subject if necessary. Note ❒ When a subject has been speci- fied, this information is added to the scan file.
Page 903: Simultaneous Storage And Delivery
Delivering Scan File B Press a subject [Urgent]. Note ❒ This section explains mainly the operation for simultaneous deliv- ery and storage. For more informa- tion, see p.87 “Delivering Scan File”. A A A A C Press [Manual Input]. Place the original, and then adjust the settings for original size and The soft keyboard is displayed orientation if required.
Page 904: Checking The Status Of Delivery
Using the Network Delivery Scanner Function Checking the Status of Delivery A A A A The status of the last 100 deliveries Press [Scanned Files Status] on the can be checked. For every new deliv- N e t w o r k D e l i v e r y S c a n n e r ery record after 100, the oldest record screen.
Page 905: Using The Network Twain Scanner Function
8. Using the Network TWAIN Scanner Function This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.
Page 906: Scanning Originals
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan Note originals using the network TWAIN ❒ The name of the scanner cur- scanner function. rently being used is shown A A A A on the title bar of the dialog Start DeskTopBinder V2 Lite, and bo x.
Page 907 Scanning Originals Note Note ❒ For advanced settings, click ❒ Depending on the scanning [Detail] to display the Detail resolution, the area to be window. For information scanned may be subject to re- about the Detail window, see strictions. For more informa- TWAIN driver Help.
Page 908: Functions Of The Twain Driver
Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. ❖ ❖ ❖ ❖ Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.
Page 909: Relationship Between Resolution And File Size
9. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.
Page 910: When Using As A Network Twain Scanner
Appendix ❖ ❖ ❖ ❖ When Full Color is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table. 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi ❍ ❍ ❍ ❍...
Page 911 Relationship between Resolution and File Size 1000 1100 1200 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ 11x17 Legal ❍ ❍ ❍ ❍ ❍ ❍ ❍ x14) ❍ ❍ ❍ ❍...
Page 912: Relationship Between File Type Specified And File Type Used When Sending E-Mail
Appendix Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type. File type specified Single page Multi page...
Page 913: Max. Number Of Addresses Which Can Be Specified And Files
Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored E-mail Scan to Folder Delivery Server *1 *2 The number of addresses which can When sending e-mail and sending by Scan to be specified at a time *1 *3...
Page 914: Troubleshooting
Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.
Page 915: When Stored Files Cannot Be Accessed
Troubleshooting When Stored Files Cannot Be Accessed Problems Causes and solutions The stored file is locked and The stored file with the protecting function is locked because the is not accessible. wrong password was entered ten times. For information about how to unlock the file, see “8.
Page 916 Appendix Message Causes and solutions When there are 500 or more destina- Cannot specify more than 500 destina- tions for a delivery or an e-mail, split tions at the same time. the destinations into two or more groups. When there are 50 or more destina- Cannot specify more than 50 folders tions for Scan to Folder, split the des-...
Page 917 Troubleshooting Message Causes and solutions Search again after changing the Exceeded max. No. of search results search conditions. which can be displayed. Max.: nnn Note ❒ “nnn” in the message represents changeable number. Exceeded max. number of alphanumeric Make sure the maximum number of characters.
Page 918 Appendix Message Causes and solutions Make settings correctly for the user LDAP server authentication has name and the password for LDAP failed. Check the settings. server authentication. Load paper of the sizes listed in the Load paper of the following sizes.Re- message.
Page 919 Troubleshooting Message Causes and solutions The password of a file that is being Selected file is currently in use. edited with DeskTopBinder V2 Cannot change password. Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.
Page 920 Appendix Message Causes and solutions A specified destination or sender's The destination list has been updated. name was cleared when the destina- Specified destination(s) or sender's name has been cleared. tion list in the delivery server was updated. Specify the destination or sender's name again.
Page 921: When An Error Message Appears On The Client Computer
Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again.
Page 922 Appendix Message Causes and solutions [Error has occurred in the scanner driver.] • Check whether the network cable is connected correctly to the client compu- ter. • Check whether the Ethernet board of the client computer is recognized cor- rectly by Windows. •...
Page 923 Troubleshooting Message Causes and solutions [Scanner is in use for other function. Please wait.] A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and recon- nect. [Scanner is not available. Check the scanner connection •...
Page 924: Specifications
Appendix Specifications Scan method Flatbed scanning Scan speed • E-mail/Scan to Folder/Network Delivery Scanner: Black & White: 31 pages/minute [Scan size: A4R, Scan settings: Scan type: Black & White Text (Print)/Resolution: 200dpi/Compression: On (MH)] Colour: 28 pages/minute [Scan size: A4R, Scan settings: Scan type: Full Colour Text/Photo/Resolution: 200dpi/Compression: Stand- ard] •...
Page 925 INDEX A.C.S. Sensitivity Level , 17 Image density , 14 Auto Colour Select: Mode Priority , 17 Indicators , 8 Automatic Tilt Correction , 98 Initial scanner setup , 11 Auto run program , 25 Installing software , 25 {Interrupt} } } } key , 8 Change Initial Mode , 17 Checking the status of delivery , 94 LDAP server , 4...
Page 926 Relationship between File Type Specified and Troubleshooting , 104 File Type Used When Sending E-mail , 102 TWAIN Standby Time , 19 Relationship between resolution and Type 2238 TWAIN Driver , 29 file size , 99 Resolution , 14 Update delivery server destination list , 19 {Use Tools/Counter} } } } key , 8 Save , 97 Scanner Features , 11...
Page 927 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
Page 928 GB GB B149-7518...
Page 929 Network Guide Functions Available over a Network Connecting the Network Cable to the Network Setting Up the Machine on a Network Windows Configuration Using the Printer Function Using SmartNetMonitor for Client Using SmartNetMonitor for Admin Configuring the Network Interface Board Using a Web Browser Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide"...
Page 930 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 931 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Functions Available over a Network Using the Printer ....................5 Using Fax........................6 Internet Fax ........................ 6 LAN-Fax ........................7 Network Scanner....................8 E-mail ......................... 8 Scan to Folder......................9 Network Delivery Scanner..................
Page 932 5. Using the Printer Function Printing with Windows ..................59 Printing with a Windows 2000/XP, Windows Server 2003, or Windows NT 4.0 Print Server ...59 Printing without a Print Server.................. 60 Printing with a Mac OS ..................63 Changing to EtherTalk .....................63 Configuring the Printer .....................64 Changing the Printer Name..................64 Changing the Zone....................64...
Page 933 9. Appendix Remote Maintenance by telnet ................97 Using telnet ......................97 Commands List ......................98 Using DHCP......................114 Using AutoNet ......................115 SNMP........................116 Single-line Messages on the Display Panel ............ 117 Messages without Code Numbers ................. 117 Messages with Code Numbers ................118 Understanding Displayed Information.............
Page 935: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 936 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 937: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 939 1. Functions Available over a Network This machine provides printer, LAN-Fax, Internet Fax, and scanner functions over a network. Using the Document Server function, you can combine copied documents and print jobs into a single document. Not only can you print this document straight away, but you can also store it so it can be printed again whenever needed.
Page 940: Functions Available Over A Network
Functions Available over a Network Using Fax Internet Fax This machine converts scanned document images to e-mail format and transmits the data over the Internet. Specify the e-mail address instead of the fax number, and then send the docu- ment. E-mail can be received on a fax machine that supports Internet Fax, or on a com- puter that can receive normal e-mail.
Page 941: Lan-Fax
Using Fax LAN-Fax You can fax documents over phone lines from any computer connected to the machine via Ethernet, IEEE 1394 (IP over 1394), or wireless LAN. To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.
Page 942: Network Scanner
Functions Available over a Network Network Scanner E-mail Scan file attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Mail Server GKRH040E Reference For details about what settings to make, see p.19 “Setting Up the Machine on a Network”.
Page 943: Scan To Folder
Network Scanner Scan to Folder You can send scan file directly to shared folders on computers running Win- dows or to FTP servers. GKRH050E For details about what settings to make, see p.19 “Setting Up the Machine on a Network”. For details about using this function, see “Sending Scan File by Scan to Folder”, Scanner Reference.
Page 944: Network Delivery Scanner
Functions Available over a Network Network Delivery Scanner You can use the machine as a delivery scanner for ScanRouter V2 Lite / Profes- sional. Scan file or document received by fax can be stored in the delivery server, or de- livered via the network to specified folders on client computers.
Page 945: Network Twain Scanner
Network Scanner Network TWAIN Scanner You can use the scanning function of this machine from a computer connected via a network (Ethernet, IEEE 1394(IP over 1394), or IEEE 802.11b (wireless LAN)). You can scan documents the same way you would if you were using a scanner connected directly to your computer.
Page 946: Document Server
Functions Available over a Network Document Server You can store copy, fax, printer, and scanner documents on the hard disk. Using DeskTopBinder V2 Lite or a Web browser, you can browse, print, delete, or copy these documents over a network. GKRH080E Reference For details about what settings to make, see p.19 “Setting Up the Machine on...
Page 947: Connecting The Network Cable To The Network
2. Connecting the Network Cable to the Network Confirming the Connection When the IEEE 1394 When the interface board (optional) wireless LAN board (optional) is installed. is installed. ZKRH070E 10BASE-T/100BASE-TX port Wireless LAN port (optional) Port for connecting the 10BASE-T or Port for using the wireless LAN 100BASE-TX cable Note...
Page 948: Connecting To The Ethernet Interface
Connecting the Network Cable to the Network Connecting to the Ethernet Connecting to the IEEE 1394 Interface Interface The network interface board supports Important 10BASE-T or 100BASE-TX connections. ❒ Before making the connection, touch the metallic part to ground Important yourself.
Page 949: Using The Ieee 802.11B (Wireless Lan)
Confirming the Connection Using the IEEE 802.11b (Wireless LAN) Setting IEEE 802.11b (Wireless LAN) Note ❒ Select [802.11 Ad hoc mode] when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode.
Page 950 Connecting the Network Cable to the Network ❖ ❖ ❖ ❖ When using in ad hoc mode/802.11 Confirming the Connection ad hoc mode A A A A Make sure the LED of the IEEE 802.11b interface unit is lit. ❖ ❖ ❖ ❖ When using in infrastructure mode ZGDH600J If the IEEE 802.11b interface unit is working, it is lit in orange.
Page 951 Confirming the Connection Checking the machine's radio wave status When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Note ❒ To check the radio wave status, press [IEEE 802.11b] under [LAN Type] on the [Network] screen. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 952 Connecting the Network Cable to the Network...
Page 953: Setting Up The Machine On A Network
3. Setting Up the Machine on a Network User Tools Menu (System Settings) This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected.
Page 954 Setting Up the Machine on a Network Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.39 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name ❍ Interface Settings/ Gateway Address Network ❍...
Page 955: Internet Fax
User Tools Menu (System Settings) Internet Fax Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name File Transfer SMTP Server See p.41 “File Trans-...
Page 956 Setting Up the Machine on a Network Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.39 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name Interface Settings/ Gateway Address Network ❍...
Page 957 User Tools Menu (System Settings) Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name Interface Settings/ Communication Mode IEEE...
Page 958: E-Mail
Setting Up the Machine on a Network E-mail Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name File Transfer SMTP Server See p.41 “File Trans-...
Page 959 User Tools Menu (System Settings) Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.39 “Interface ❍ WINS Configuration Settings/IEEE 1394”. ❍ Host Name ❍ Domain Name Interface Settings/ Gateway Address Network ❍...
Page 960 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 961: Scan To Folder
User Tools Menu (System Settings) Scan to Folder Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name ❍...
Page 962 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 963: Network Delivery Scanner
User Tools Menu (System Settings) Network Delivery Scanner Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name ❍...
Page 964 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network ❍ Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 965: Network Twain Scanner
User Tools Menu (System Settings) Network TWAIN Scanner Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍ Domain Name IEEE 1394 Interface Settings/...
Page 966: Document Server
Setting Up the Machine on a Network Document Server Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.37 “Interface ❍ DNS Configuration Settings/Network”. ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 967: Network Configuration
User Tools Menu (System Settings) E E E E Change settings by following the Network Configuration instructions on the display panel, and then press [OK]. Any change you make with User Tools remains in effect even if the Note main power switch or operation ❒...
Page 968 Setting Up the Machine on a Network Configuring the network using other utilities As well as using the control panel to make network settings, utilities such as a Web browser and SmartNetMonitor for Admin can also be used. The following table shows available settings: Note ❒...
Page 969 User Tools Menu (System Settings) Smart- NetMon- Name on the control panel telnet browser itor for Admin ❍ ❍ Interface Network Effective TCP/IP Settings Protocol ❍ ❍ ❍ NetWare ❍ ❍ ❍ ❍ ❍ ❍ AppleTalk ❍ ❍ ❍ SNMP ❍...
Page 970 Setting Up the Machine on a Network Smart- NetMon- Name on the control panel telnet browser itor for Admin ❍ File SMTP Server Transfer ❍ SMTP Authentication ❍ POP before SMTP ❍ Reception Protocol ❍ POP3/ IMAP4 Settings ❍ Key Operator's E-mail Address ❍...
Page 971 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ Gateway Address Settings You Can Change with A gateway is a connection or inter- change point between two net- User Tools works. Configure the gateway address for the router or host com- puter used as a gateway.
Page 972 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ LAN Type ❖ ❖ ❖ ❖ Host Name When you have installed the op- Specify the host name. tional IEEE 802.11b interface unit, ❖ ❖ ❖ ❖ Domain Name select interface, IEEE 802.11b Specify the domain name.
Page 973 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ IP over 1394 Interface Settings/IEEE 1394 When you use the IP over 1394 function of the IEEE 1394 interface Preparation to connect the machine to the net- You must install the optional IEEE work, or you print from computer 1394 interface board in the ma- with the IP over 1394 driver, you...
Page 974 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ SCSI print (SBP-2) Interface Settings/IEEE 802.11b When you print using the SCSI print client function supported by Preparation Windows 2000/XP, or Windows You must install the optional IEEE Server 2003, you must set [SCSI 802.11b interface unit into the ma- print (SBP-2)].
Page 975 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ WEP (Encryption) Setting Interface Settings/Print List Specifies the encryption of the IEEE 802.11b (wireless LAN). If You can check items related to the this is set to [Active], you must en- network in use.
Page 976 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ SMTP Server • Print at Delivery Specifies whether or not re- Specify the SMTP server name. ceived fax documents sent to If DNS is in use, enter the host ScanRouter V2 Professional name.
Page 977 User Tools Menu (System Settings) ❒ Depending on the SMTP server Limitation type, "realm" must be specified. ❒ Enter [User Name] using up to 63 Add "@" after the user name, as alphanumeric characters. Spac- in "user name@realm". es cannot be used. ❒...
Page 978 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ E-mail Reception Port Limitation Specify the [POP3], [IMAP4], and ❒ Enter POP3 or IMAP4 [Server [SMTP] port numbers for receiving Name] using to 127 alphanumer- Internet faxes. ic characters. Spaces cannot be The specified POP3 port number is used.
Page 979 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ E-mail Storage in Server ❖ ❖ ❖ ❖ Program/ Change/ Delete Subject You can specify whether or not to You can program, change, or de- store received Internet fax e-mails lete the subject used when sending on the POP3 or IMAP4 server.
Page 980 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ E-mail Account B Press [Change], and then enter the name. Specify [E-mail Address], [User Name], and [Password] for receiving Reference Internet faxes. For more information about • VFax Mail Reception entering text, see “Entering •...
Page 981 User Tools Menu (System Settings) F F F F Press [Exit]. Changing a subject G G G G Press [Exit]. A Select the subject to change. H H H H B Enter the text. Press the { { { { User Tools/Counter} } } } key. C Press [OK].
Page 982 Setting Up the Machine on a Network...
Page 983: Windows Configuration
4. Windows Configuration Configuring TCP/IP This describes how to configure Win- Configuring a Windows 2000 dows for TCP/IP and IPP. Computer Configuring a Windows Follow the procedure below to con- 95/98/Me Computer figure a Windows 2000 computer to use TCP/IP. Follow the procedure below to con- A A A A figure a Windows 95/98/Me compu-...
Page 984: Configuring A Windows Xp Computer
Windows Configuration Configuring a Windows XP Configuring a Windows Server Computer 2003 Computer Follow the procedure below to con- Follow the procedure below to con- figure a Windows XP computer to use figure a Windows Server 2003 com- TCP/IP. puter to use TCP/IP. A A A A A A A A On the [Start] menu, click [Control...
Page 985 Configuring TCP/IP Configuring a Windows NT 4.0 Computer Follow the procedure below to con- figure a Windows NT 4.0 computer to use TCP/IP. A A A A Open [Control Panel], and then double-click the Network icon. Make sure [TCP/IP Protocol] is list- ed in the [Network protocols] box on the [Protocols] tab.
Page 986: Configuring Netbeui
Windows Configuration Configuring NetBEUI This describes how to configure Win- Configuring a Windows 2000 dows to use NetBEUI. Computer Limitation ❒ NetBEUI cannot be used under Follow the procedure below to con- Windows XP and Windows Server figure a Windows 2000 computer to 2003.
Page 987 Configuring NetBEUI G G G G Click [Yes]. Configuring a Windows NT 4.0 Computer Note ❒ After you change the Lana Follow the procedure below to con- Number, you must restart the figure a Windows NT 4.0 computer to computer. use NetBEUI.
Page 988 Windows Configuration...
Page 989: Using The Printer Function
5. Using the Printer Function This section contains instructions for configuring the machine as a network printer. Read the section that relates to your network environment for informa- tion about correct configuration. ❖ ❖ ❖ ❖ Printing with a Windows 2000/XP, Windows Server 2003 ,or Windows NT 4.0 Print Server To set up the machine as a network printer in Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 environment, see p.59 “Printing...
Page 990 Using the Printer Function • Printing without a print server TCP/IP TCP/IP TCP/IP Windows 95/98/Me/ Windows Server 2003 Windows NT 4.0 GKRH100E 2000/XP Note ❒ Under Windows XP and Windows Server 2003, you cannot print via NetBEUI using SMB. ❖ ❖ ❖ ❖ Printing with a Mac OS To set up the machine as a network printer in a Mac OS environment, see p.63 “Printing with a Mac OS”.
Page 991 ❖ ❖ ❖ ❖ Printing with NetWare To set up the machine as a print server or remote printer in a NetWare envi- ronment, see p.65 “Printing with NetWare”. The network interface board al- lows you to use the machine as either a print server or a remote printer. •...
Page 992 Using the Printer Function ❖ ❖ ❖ ❖ Printing with UNIX For UNIX printing information, visit our Web site or consult your authorized dealer. TCP/IP UNIX GKRH140E...
Page 993: Printing With Windows
Printing with Windows Printing with Windows Limitation Printing with a Windows ❒ When using a print server connect- 2000/XP, Windows Server ed to the machine with SmartNet- Monitor for Client, you cannot use 2003, or Windows NT 4.0 Print Recovery Printing and Parallel Server Printing.
Page 994: Printing Without A Print Server
Using the Printer Function E E E E ❖ ❖ ❖ ❖ LPR port On the network tree, double-click You can print via TCP/IP using an the name of the computer used as LPR port. the print server. The printers connected to the net- Note ❒...
Page 995 Printing with Windows ❖ ❖ ❖ ❖ NetBEUI ❖ ❖ ❖ ❖ IPP Click [IPP]. Note The IPP setting dialog box ❒ Do not use NetBEUI un- appears. d e r W i n d o w s X P a n d To specify the IP address Windows Server 2003.
Page 996 Using the Printer Function Standard TCP/IP Port A Click [Standard TCP/IP], and then click [New Port]. B In the [Add Standard TCP/IP Print- er Port Wizard] dialog box, click [Next]. C In the [Printer Name or IP Address] box, enter the printer name or IP address, and then click [Next].
Page 997: Printing With A Mac Os
Printing with a Mac OS Printing with a Mac OS This describes how to configure a Mac OS Mac OS computer to use EtherTalk. Actual procedures may vary depend- A A A A Open [Control Panel], and then ing on the version of the Mac OS. The double-click the AppleTalk icon.
Page 998: Configuring The Printer
Using the Printer Function Configuring the Printer Use the control panel to activate the AppleTalk protocol. (The default is active.) Reference For more information about con- figuration, see p.37 “Interface Set- tings/Network”. Changing the Printer Name If the network has several similar model printers, the names will be the same.
Page 999: Printing With Netware
Printing with NetWare Printing with NetWare ❖ ❖ ❖ ❖ SmartNetMonitor for Admin This describes how to configure the machine for use as a print server or To use a printer in a NetWare envi- remote printer in a NetWare environ- ronment, configure the NetWare ment.
Page 1000: Setting Up As A Print Server
Using the Printer Function J J J J Enter the print server name in the Setting Up as a Print Server [Print Server Name:] box, the printer name in the [Printer Name:] box, and the print queue name in the NetWare 3.x [Print Queue Name:] box, then click [Next >].
Page 1001 Printing with NetWare G G G G If necessary, enter the print server NetWare 4.x, 5/5.1, 6 name in the [Device Name:] box, and then click [Next >]. Important H H H H ❒ You must set up the print server Select the [NetWare] check box, using NDS mode in NetWare 4.x, and then click [Next >].
Page 1002 Using the Printer Function J J J J Enter the print server name in the Using PureIP in the NetWare 5/5.1, 6 [Print Server Name:] box, the printer environment name in the [Printer Name:] box, the print queue name in the [Print Note Queue Name:] box, and the print ❒...
Page 1003 Printing with NetWare B In the [Print Server Name:] box, Note enter the print server name. ❒ As context, object names are entered in lower object order Limitation and divided by a period. For ❒ Enter up to 47 alphanumeric example, if you want to cre- characters.
Page 1004: Setting Up As A Remote Printer
Using the Printer Function C In the [Print Server Operation Setting Up as a Remote Printer Mode] area, click [As Remote Printer]. D In the [Remote Printer No.] box, NetWare 3.x enter the printer number. A A A A Important Log on to the file server as an ad- ❒...
Page 1005 Printing with NetWare B To create a new print server, I Press the { { { { ESC} } } } key to return to press the { { { { INSERT} } } } key, and the [Print Server Configuration] then enter a print server name.
Page 1006 Using the Printer Function B In the [Print Server Name:] box, NetWare 4.x, 5/5.1, 6 enter the name of the print server. A A A A Log on to the file server as an ad- Important ministrator, or equivalent. ❒ Use the same name as that of B B B B Start SmartNetMonitor for Admin.
Page 1007 Printing with NetWare K K K K G In the [Remote Printer No.] box, Create a printer as follows: enter the number of the print- A Select the container object where the printer is located, Important and then click [Create] on the ❒...
Page 1008: Setting Up A Client Computer
Using the Printer Function C In the [Print Server name] box, Setting Up a Client Computer enter the name of the print server. This describes how to set up a client Important computer when using a NetWare ❒ Use the same name as that print server.
Page 1009 Printing with NetWare C C C C C Clear the [Send CTRL+D before In the [Printers] window, click the job] and [Send CTRL+D after job] icon of the printer you want to check boxes. use. M M M M D D D D Click [OK] to close the printer On the [File] menu, click [Proper- properties dialog box.
Page 1010 Using the Printer Function - NDPS The machine operates using NDPS. Operating requirements are as fol- lows: • NetWare Version: 5/5.1, 6 ❖ ❖ ❖ ❖ Printer Drivers and Operating Systems Printer driver Operating system Windows 95/98/Me Windows 2000 Windows XP Profes- sional Windows Server 2003...
Page 1011 6. Using SmartNetMonitor for Client SmartNetMonitor for Client SmartNetMonitor for Client is equipped with the following functions. We rec- ommend all users of this printer to install this software. ❖ ❖ ❖ ❖ Protocol Stack Operating system Protocol stack Microsoft Windows 95/98/Me TCP/IP provided with Windows 95/98/Me IPX/SPX provided with Windows 95/98/Me NetBEUI provided with Windows 95/98/Me...

This manual is also suitable for:

Dsc338 Aficio 2232c Aficio 2238c

Ricoh DSc332 Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R WARNING and R

R R R R R Caution

ENERGY STAR Program

Machine Types

1 Getting Started

Guide to Components

Control Panel

Turning on the Power

2 Combined Function Operations

Changing Modes

Multi-Access

3 Document Server

Relationship between Document Server and Other Functions

Using the Document Server

Settings for the Document Server

4 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

User Name

User Code

Fax Destination

E-Mail Destination

Registering Folders

Registering a Protection Code

Registering Destinations to a Group

Registering the Transfer Request

Programming/Changing LDAP Server

5 Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

D Adding Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

Adjusting the Colour Registration

6 Remarks

Dos and Don'ts

Saving Colour Copies

Toner

Where to Put Your Machine

Maintaining Your Machine

Cleaning the Dustproof Glass

Replacing the Fuser Oil Unit

Replacing the Waste Toner Bottle

Other Functions

Counter

7 Entering Text

8 Security

Operating Environment and Notes

9 Specifications

Main Unit

Options

Copy Paper

Index

Table of Contents

Table of Contents

Machine Types

Functions Requiring Optional Configurations

Control Panel

Originals

1 Placing Originals

Placing Originals

Basic Procedure

2 Copying

Copying from the Bypass Tray

Making A3, 11" × × × × 17" Full Bleed Copies

Colour Functions

Copier Functions