Page 1 User's Guide For safe and correct use, be sure to read Safety Information separately provided before using the machine.
Page 3: Table Of Contents
TABLE OF CONTENTS How to Find Information about Operations and Troubleshooting...............11 Operating Manual (Printed)........................11 Operating Manual (Digital Format)......................11 How to Read This Manual..........................12 Introduction..............................12 Symbols Used in This Manual........................12 Disclaimer..............................12 Notes................................12 Note to Administrator..........................13 List of Option..............................14 About IP Address............................
Page 4 Multi-access..............................34 About Operation Tools............................ 38 Entering Characters............................40 Character Entry Display..........................40 Available Characters...........................41 Entering Text..............................41 2. Paper Specifications and Adding Paper Workflow for Loading Paper and Configuring Paper Sizes and Types............43 Loading Paper..............................44 Loading Paper into Tray1 and 2........................ 44 Loading Paper into Bypass Tray.........................
Page 5 3. Printing Documents What You Can Do with the Printer Function....................81 Configuring Option Settings for the Printer....................82 Conditions for Bidirectional Communication..................... 82 If Bidirectional Communication is Disabled....................82 Displaying the Printing Preferences Dialog Box.....................84 Displaying the Printing Preferences Dialog Box from the [Start] Menu........... 84 Displaying the Printing Preferences Dialog Box in an Application............
Page 6 Specifying Scan Settings for Copying......................117 Adjusting Image Density........................... 117 Selecting the Document Type According to Original................117 5. Scanning Originals What You Can Do with the Scanner Function.....................119 Scanner Mode Screen..........................121 Preparation for Registering Scan Destinations (Scan to Folder)..............123 Printing the Check Sheet........................123 Checking the User Name and Computer Name................124 Creating a Shared Folder on a Computer..................
Page 7 About SANE Scanning..........................157 Specifying Scan Settings for Scanning......................158 Specifying the Scanning Size According to the Size of the Original............158 Adjusting Image Density........................... 159 Specifying Resolution..........................160 6. Sending and Receiving a Fax What You Can Do with the Fax Function.....................163 Fax Setting Workflows..........................
Page 8 7. Configuring the Machine Using the Control Panel Basic Operation.............................207 Menu Chart..............................208 Copier Features Settings..........................209 Scanner Features Settings..........................214 Fax Features Settings............................. 217 Address Book Settings...........................226 System Settings...............................227 Printer Features Settings..........................232 Paper Settings..............................236 Administrator Tools Settings.......................... 241 Printing Lists/Reports.............................
Page 9 Registering Destinations..........................272 Registering Fax Special Senders........................273 Restricting Machine Functions According to User..................274 Enabling the User Restriction Settings...................... 274 When Machine Functions are Restricted..................... 278 Configuring the Network Settings........................ 280 Network Status Tab...........................280 IPv6 Configuration Tab..........................281 Network Application Tab......................... 282 TLS Security Tab............................
Page 10 Checking the Status Information.......................307 Configuring the Machine Settings......................308 Printing the Configuration Page........................310 Configuration Page........................... 310 Types of Lists/Reports..........................311 9. Maintaining the Machine Replacing the Print Cartridge........................313 Cautions When Cleaning..........................317 Cleaning the Friction Pad and Paper Feed Roller..................318 Cleaning the Exposure Glass........................320 Cleaning the Auto Document Feeder......................321 Moving and Transporting the Machine.......................
Page 11 When You Cannot Make Copies as Wanted..................362 Scanner Problems............................363 When You Cannot Browse the Network to Send a Scan File............... 363 When Scanning Is Not Done As Expected..................... 363 Fax Problems..............................364 When You Cannot Send or Receive Fax Messages As Wanted............364 When an Error Is Notified via a Report or E-mail...................367 Error Code..............................
Page 12 Paper Feed Unit PB1130..........................398 Consumables..............................400 Print Cartridge............................400 Information for This Machine........................401 Notes to Users in the State of California (Notes to Users in USA)............401 Notes to Users in the United States of America..................401 Notes to Canadian Users regarding Facsimile Unit................403 Remarques à...
Page 13: How To Find Information About Operations And Troubleshooting
This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer. Operating Manual (Digital Format) Operating manuals can be viewed from Ricoh's website. Viewing from a web browser Access the Internet from a web browser.
Page 14: How To Read This Manual
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Page 15: Note To Administrator
The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Two kinds of size notation are employed in this manual. Some illustrations in this manual might be slightly different from the machine.
Page 16: List Of Option
User restriction You can restrict the use of certain functions of this machine to users with proper authentication. Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication. •...
Page 17: Supplied Items
Supplied Items Open the box and take out all supplied items. Check that all the following items are present: • Power cord • Modular cable • Starter cartridge • Safety Information • Setup Guide • About Open Source Software License •...
Page 19: Guide To The Machine
1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior Name Description...
Page 20 1. Guide to the Machine Name Description Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. Auto Document Feeder The ADF is integrated with the exposure glass cover. (Exposure Glass Cover) Open this cover to place originals on the exposure glass.
Page 21: Interior
Guide to Components Name Description Exposure Glass Place originals here sheet by sheet. • If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out. Interior Name Description...
Page 22: Control Panel
1. Guide to the Machine Name Description Envelope Levers Lower these levers when copying or printing on envelopes. Pull up these levers back when copying or printing on paper other than envelopes. Control Panel • When you push the [Power] key, wait at least a second after the indicator has lit up or gone out. Name Description [Home] key...
Page 23 Guide to Components Name Description [Clear/Stop] key • While the machine is processing a job: press to cancel the current job. • While configuring the machine settings: press to cancel the current setting and return to standby mode. • While in standby mode: press to cancel temporary settings such as image density or resolution.
Page 24: Installing Option
1. Guide to the Machine Installing Option This section explains how to install options. Attaching Paper Feed Unit • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • Do not handle the power cord plug with wet hands. Doing so can result in electric shock. •...
Page 25: Installing The Wireless Lan Option
Installing Option Lift the machine using the inset grips on both sides of the machine. There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly. DYG316 Insert the power plug into the wall outlet, and then turn on the power.
Page 26 1. Guide to the Machine • Do not subject the interface units to physical shocks. • Be sure to turn off the machine before installing the wireless LAN option. • Insert the wireless LAN option into the USB port on the back of the machine. Do not insert it into the USB flash disk port of the front of the machine.
Page 27: How To Use The [Home] Screen
How to Use the [Home] Screen How to Use the [Home] Screen • The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See page 241 "Administrator Tools Settings". Displaying the [Home] Screen Press the [Home] key.
Page 28 1. Guide to the Machine [Home] screen 1 M0ESPC5107 [Home] screen 2 M0ESPC5108 1. Supply Information icon Displays the remaining amount of toner. 2. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see page 119 "Scanning Originals". 3.
Page 29 How to Use the [Home] Screen 4. Wireless LAN icon Press to display the [Network Settings] screen. This icon appears when the wireless LAN option is inserted into the USB port on the back of the machine and [Wrless (Wi-Fi) Enable] is set to [Enable]. When wireless LAN connection is enabled, the icon appears.
Page 30: Customizing The [Home] Screen
1. Guide to the Machine Customizing the [Home] Screen You can add shortcuts to favorite items in the [Home] screen. You can recall favorite items by pressing the shortcut icons. You can rearrange the order of the function and shortcut icons. How to Customize the [Home] Screen You can customize the [Home] screen to make it more accessible.
Page 31: Deleting An Icon On The [Home] Screen
Customizing the [Home] Screen Select [Move Up] or [Move Down]. The position of an icon switches from that of another icon located ahead or behind. • You cannot change the order of the icons on the [Home] screen 1. Deleting an Icon on the [Home] Screen Delete unused favorite item icons.
Page 32: Registering Frequently Used Functions
1. Guide to the Machine Registering Frequently Used Functions You can store frequently used job settings in the machine memory and recall them easily. Registering Functions in a Favorite Item You can register up to 12 favorite items for each function. The following settings can be registered to favorite items: •...
Page 33: Recalling A Favorite Item
Registering Frequently Used Functions Example of favorite items Copier Favorite item name Favorite item description Effect Eco copy Specify [Sim to Dup]. You can save paper and toner. Thumbnail copy Specify settings to combine You can copy up to four and print a multiple pages on pages onto one side of a one side or both sides of...
Page 34: Deleting A Favorite Item
1. Guide to the Machine Press [ ] until the favorite item icon you want appears. Press the favorite item icon. • Using the favorite item causes the previous settings to be cleared. Deleting a Favorite Item Press the [Home] key. Press [ ] until the favorite item icon you want appears.
Page 35: Displaying Frequently Used Modes Preferentially
Displaying Frequently Used Modes Preferentially Displaying Frequently Used Modes Preferentially Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on. Press the [Home] key. Press the [Setting] icon. Press [Administrator Tools].
Page 36: Multi-Access
1. Guide to the Machine Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”. The following table shows the functions that can be performed simultaneously. Current job Types of jobs that can be executed simultaneously •...
Page 37 Multi-access Current job Types of jobs that can be executed simultaneously • Fax receiving and printing • Fax memory reception (no printing) • Internet Fax receiving and printing • Internet Fax reception (no printing) Scan to USB • LAN-Fax transmission (except when TWAIN scanning) •...
Page 38 1. Guide to the Machine Current job Types of jobs that can be executed simultaneously • Scanning (Pull-type) • LAN-Fax transmission • Scanning (Push-type) • Receiving a Lan-Fax job • Scan to USB from a computer • Internet Fax reception (no printing) •...
Page 39 Multi-access • If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.
Page 40: About Operation Tools
1. Guide to the Machine About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. For details about how to use the control panel, see page 207 "Configuring the Machine Using the Control Panel".
Page 41 About Operation Tools Download the latest version of this utility from the manufacturer's website and install it on your computer before using it. Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions. For details about how to use Smart Organizing Monitor, see page 307 "Using Smart Organizing Monitor".
Page 42: Entering Characters
1. Guide to the Machine Entering Characters This section describes how to enter text on the screens of the functions such as copier or fax or on the Setting screen. To open the keyboard, press the input box twice. Character Entry Display This section explains the entry screen and the keys displayed on it.
Page 43: Available Characters
Entering Characters Available Characters You can enter the following characters: • Alphabetic characters • Symbols • Numerals 0123456789 Entering Text When you enter a character, it appears at the position of the cursor. Entering letters Press the letters you want to enter. Entering alphanumeric characters and symbols Press [ ] or [ ] to select [123], [,.-&@%], or [Latin].
Page 44 1. Guide to the Machine Deleting characters Press [ ] to delete characters.
Page 45: Paper Specifications And Adding Paper
2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and operations required after paper is loaded. After following the procedures below, you can copy or print on the paper that is loaded in the machine.
Page 46: Loading Paper
2. Paper Specifications and Adding Paper Loading Paper This section explains how to load paper into the paper tray and the bypass tray. • When loading paper, take care not to trap or injure your fingers. For information about supported paper, precautions for storing paper and print areas, see page 61 "Supported Paper".
Page 47 Loading Paper Pull out the paper tray carefully with both hands. DYH068 Place the tray on a flat surface. Pinch the clip on the side fence and the end fence, and slide them to the maximum extent. DYH070 Fan the paper before loading it. DAC344 Load the paper in the tray with the print side faced down.
Page 48 2. Paper Specifications and Adding Paper DYH071 Slide the fences inward until they are flush against the sides of the paper. DYH072 Check there are no gaps between the paper and the fences; both side and end fences. DYG349 Carefully push the paper tray straight into the machine. To avoid paper jams, make sure the tray is securely inserted.
Page 49 Loading Paper DYH073 • The remaining paper indicator on the left front side of the paper tray shows approximately how much paper is remaining. Extending Tray 1 to load paper This section explains how to load paper longer than A4 (297 mm) into the machine. Pull out tray 1 carefully with both hands.
Page 50: Loading Paper Into Bypass Tray
2. Paper Specifications and Adding Paper After extension, check that the arrows on the extender and tray are aligned. DYG242 Follow Steps 2 to 6 in page 44 "Loading Paper into Tray1 and 2". • To reinsert the extender, you might have to push it with moderate force. Loading Paper into Bypass Tray •...
Page 51: Loading Envelopes
Loading Paper Slide the side fences outward, then load paper with the print side up, and push in until it stops against the machine. DYG247 Adjust the paper fences to the paper size. DYG249 Loading Envelopes • Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear cover, to avoid envelopes coming out creased.
Page 52 2. Paper Specifications and Adding Paper • In a hot and humid environment, the envelope might be output creased or improper printing quality. Open the bypass tray. DYG243 Slide the side fences outward, then load envelopes with the print side up, and push in until it stops against the machine.
Page 53 Loading Paper Lower the levers for printing envelopes on both sides to the position indicated with an envelope mark. DYG253 Make sure to pull up the levers back to their original positions after printing. Close the rear cover. • Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will become creased.
Page 54: Specifying Paper Type And Paper Size Using The Control Panel
2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Control Panel This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.
Page 55: Specifying The Standard Paper Size
Specifying Paper Type and Paper Size Using the Control Panel Specifying the Standard Paper Size This section describes how to specify the standard paper size. Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Paper Settings]. Select the tray for which you want to specify the paper size.
Page 56 2. Paper Specifications and Adding Paper Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Paper Settings]. Select the tray for which you want to specify the paper size. Press [ ]. Press [Custom Size]. Select [mm] or [inch]. Press [Horiz:].
Page 57: Specifying Paper Type And Paper Size Using Smart Organizing Monitor
Specifying Paper Type and Paper Size Using Smart Organizing Monitor Specifying Paper Type and Paper Size Using Smart Organizing Monitor • For details about acquiring Smart Organizing Monitor, see Setup Guide. The procedure in this section is an example based on Windows 10. The actual procedure may vary depending on the operating system you are using.
Page 58: Specifying A Custom Paper Size
2. Paper Specifications and Adding Paper Specifying a Custom Paper Size On the [Start] menu, open the pull-down list next to [132 P_132 MF_Series Software Utilities]. Click [Smart Organizing Monitor for 132 P_132 MF_Series]. If the machine you are using is not selected, click [Connect Printer], and then do one of the following: •...
Page 59: Specifying Paper Type And Paper Size Using Web Image Monitor
Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify paper sizes and types using Web Image Monitor. Start the web browser and access the machine by entering its IP address. The top page of Web Image Monitor appears.
Page 60: Specifying Paper Type And Paper Size Using The Printer Driver
2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the type and size of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the type or size of the paper may be mismatched and the print job may not print correctly.
Page 61: When Using Macos
Specifying Paper Type and Paper Size Using the Printer Driver Select the [Print On] check box and select the size of the paper that is loaded in the paper tray. Clear the [Fit to Print Size] check box as necessary. Click [OK].
Page 62 2. Paper Specifications and Adding Paper • The paper sizes that can be selected on the macOS printer driver are: A4/Letter/A5/Legal (and Com10/Monarch/DL Env/C5 Env from [Bypass Tray])
Page 63: Supported Paper
Supported Paper Supported Paper • After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and the printer driver. This machine does not detect the paper size automatically. • When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using the control panel or using Smart Organizing Monitor and the printer driver.
Page 64 2. Paper Specifications and Adding Paper Type Size Weight Capacity Plain Paper Custom size: 52 to 162 g/m Recycled Paper 100 to 216 mm in width, (14 to 43 lb.) (80 g/m , 20 lb.) Thick Paper 1 148 to 356 mm in length Thick Paper 2 (3.94 to 8.50 inches in width, Thin Paper...
Page 65 Supported Paper Bypass tray Type Size Weight Capacity Plain Paper 52 to 162 g/m Recycled Paper B5 JIS (14 to 43 lb.) (80 g/m , 20 lb.) Thick Paper 1 A5 LEF (210 × 148 mm) Thick Paper 2 A5 SEF Thin Paper B6 JIS Letterhead...
Page 66: Specifications Of Paper Types
2. Paper Specifications and Adding Paper Type Size Weight Capacity Plain Paper Custom size: 52 to 162 g/m Recycled Paper 90 to 216 mm in width, (14 to 43 lb.) (80 g/m , 20 lb.) Thick Paper 1 140 to 356 mm in length Thick Paper 2 (3.54 to 8.50 inches in width, Thin Paper...
Page 67 Supported Paper Item Description Duplex supported size × 14 × 11 × 13 × 13 × 13 8.11 × 13.3 Thick Paper 1 Item Description Paper thickness 100 to 130 g/m (27 to 35 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size ×...
Page 68 2. Paper Specifications and Adding Paper Thin Paper Item Description Paper thickness 52 to 64 g/m (14 to 16 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size × 14 × 11 × 13 ×...
Page 69 Supported Paper Color Paper Item Description Paper thickness 75 to 90 g/m (20 to 24 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size × 14 × 11 × 13 × 13 × 13 8.11 ×...
Page 70 2. Paper Specifications and Adding Paper Prepunched Paper Item Description Paper thickness 75 to 90 g/m (20 to 24 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size × 14 × 11 × 13 ×...
Page 71 Supported Paper Bond Paper Item Description Paper thickness 100 to 160 g/m (27 to 43 lb.) Supported paper tray Tray 1 and bypass tray Duplex supported size None Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper], [Thick Paper 1], or [Thick Paper 2].
Page 72 2. Paper Specifications and Adding Paper Envelope Item Description Supported paper tray Bypass tray Duplex supported size None Notes • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Paper can be loaded only up to the lower of the two paper limit marks of the tray. •...
Page 73: Non-Recommended Paper Types
Supported Paper • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them. • Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown below.
Page 74: Paper Storage
2. Paper Specifications and Adding Paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) •...
Page 75 Supported Paper From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) Envelope CMC044 1. Print area 2. Feed direction 3. Approximately 4.2 mm (0.2 inches) 4. Approximately 4.2 mm (0.2 inches)
Page 76 2. Paper Specifications and Adding Paper Copier function CHZ904 1. Print area 2. Feed direction 3. Leading edge: Approx. 4 mm (0.2 inches), Trailing edge: Approx. 3 mm (0.2 inches) 4. Approx. 2.8 mm (0.1 inches) Fax function CHZ904 1. Print area 2.
Page 77 Supported Paper • Borderless printing is not supported. • The print area may vary depending on the paper size, printer language and printer driver settings. • For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.
Page 78: Placing Originals
2. Paper Specifications and Adding Paper Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass. •...
Page 79: About Originals
Placing Originals • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF. • Place the original squarely. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original.
Page 80 2. Paper Specifications and Adding Paper • Paper size: 140 to 216 mm (5 to 8 inches) in width, 140 to 356 mm (5 to 14 inches) in length • Paper weight: 52 to 105 g/m (13.8 to 28.0 lb.) •...
Page 81 Placing Originals CES107 Margins when using exposure glass In copier mode In scanner mode In fax mode 4 mm (0.2 inches) 0 mm (0 inches) 0 mm (0 inches) Right 3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches) Left 3 mm (0.1 inches) 0 mm (0 inches)
Page 82 2. Paper Specifications and Adding Paper...
Page 83: Printing Documents
3. Printing Documents This chapter describes how to configure settings on the printer driver and print documents. What You Can Do with the Printer Function Duplex printing You can print on both sides of a sheet of paper. For details, see the printer driver Help. DSG261 Combined printing You can combine multiple pages and print them on a single sheet of paper.
Page 84: Configuring Option Settings For The Printer
3. Printing Documents Configuring Option Settings for the Printer When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status. Conditions for Bidirectional Communication To support bidirectional communication, the following conditions must be met: When connected with the network...
Page 85 Configuring Option Settings for the Printer Click [Paper Size Settings] tab. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray. Click [Update] to apply the setting for each tray. Click [Apply].
Page 86: Displaying The Printing Preferences Dialog Box
3. Printing Documents Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, configure settings in the [Printing preferences] dialog box. To change the default settings of all applications, open the [Printing preferences] dialog box from the OS.
Page 87 Displaying the Printing Preferences Dialog Box In the [Select Printer] list, select the printer you want to use. Click [Preferences]. • Procedures for opening the [Printing preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application. Displaying the printing preferences dialog box in an application when using macOS The following procedure is explained using macOS 11.2.3 as an example.
Page 88: Basic Operation Of Printing
3. Printing Documents Basic Operation of Printing The following procedure explains how to perform basic printing. • Duplex printing is selected as the default setting. When Using Windows The procedure in this section is an example based on Windows 10 and PCL6 driver. The actual procedure may vary depending on the operating system you are using.
Page 89: When Using Macos
Basic Operation of Printing • In the following setting menu, you can specify which paper tray is selected first when the trays are automatically selected while you are printing. For details about [Paper Tray Priority], see page 236 "Paper Settings". •...
Page 90: If A Paper Mismatch Occurs
3. Printing Documents If a Paper Mismatch Occurs The machine reports an error if: • The paper size does not match the print job's machine settings when the following machine's setting item is enabled. • [Size Mismatch Detctn] under [Paper Settings] •...
Page 91 Basic Operation of Printing Click [Yes]. macOS Start System Preferences. Click [Printers & Scanners]. Select the printer you are using, and then click [Open Print Queue...]. Select the queue you want to delete. Click [×]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.
Page 92: Printing Confidential Documents
3. Printing Documents Printing Confidential Documents By the Locked Print function, you can password-protect print jobs. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users from seeing sensitive documents at the machine. •...
Page 93: Printing A Locked Print File
Printing Confidential Documents Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine. Printing a Locked Print file When there is a Locked Print file stored in the machine, "Locked Print Job"...
Page 94: Deleting A Locked Print File
3. Printing Documents Select the file you want to print. Identify the Locked Print file by checking its time stamp and user ID. Press [Print Jobs]. Press the [Locked Print Password:] box. To use the application to start printing a locked print file, hold a smart device on which the application corresponding to the machine is running.
Page 95 Printing Confidential Documents Press the [Home] key. Press the [Status] icon on the [Home] screen. Press the [Locked Print] tab. You can also display the Locked Print file list by pressing [Check] on the [Status] tab. Select the file you want to delete. Identify the Locked Print file by checking its time stamp and user ID.
Page 96: Using Various Print Functions
3. Printing Documents Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.
Page 97: Print Output Functions
Using Various Print Functions Print Output Functions You can specify the form of print outputs according to your purposes. This section briefly describes some of the settings that you can specify. Printing multiple sets of a document You can print multiple sets of the same document. Collating the output in document batches You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...).
Page 98 3. Printing Documents Printing on custom size paper You can print using non-standard size paper by specifying the size of the paper as custom size. To specify the custom paper size, select [Custom Paper Size] from the [Document Size:] list, and then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the paper size.
Page 99: Copying Originals
4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. What You Can Do with the Copier Function Duplex copying You can copy two pages onto both sides of a single sheet of paper. For details about the settings, see page 105 "Copying Single-Sided Originals with 2-Sided and Combined Printing"...
Page 100: Copier Mode Screen
4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. M0ESPC5133 1. Current status or messages Displays the current status or messages. 2. Paper tray status indicators Displays paper tray settings. 3.
Page 101 Copier Mode Screen • The start-up mode can be specified in the [Function Priority] setting under the administrator settings. For details, see page 241 "Administrator Tools Settings".
Page 102: Basic Operation Of Copying
4. Copying Originals Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Duplex copying is selected as the default setting. Press the [Home] key.
Page 103: Canceling A Copy
Basic Operation of Copying paper settings. For [Select Paper], see page 209 "Copier Features Settings". For [Paper Tray Priority], see page 236 "Paper Settings". • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under copy settings.
Page 104 4. Copying Originals Press the [Clear/Stop] key. When the [Cancel Jobs] screen appears, proceed to Step 4. Press [Copy Jobs].
Page 105: Making Enlarged Or Reduced Copies
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments.
Page 106 4. Copying Originals Press [Reduce/Enlarge]. Select a ratio from the list or enter the ratio you require. Also, you can specify the ratio by pressing [+] or [-] in increments of 1%. Press [OK]. • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio.
Page 107: Copying Single-Sided Originals With 2-Sided And Combined Printing
Copying Single-Sided Originals with 2-Sided and Combined Printing Copying Single-Sided Originals with 2-Sided and Combined Printing This section explains how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 108 4. Copying Originals 4 on 1 Original Copy Left to Right Top to Bottom Left to Right Top to Bottom CMF251 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. 2 on 1 Original Copy...
Page 109 Copying Single-Sided Originals with 2-Sided and Combined Printing 4 on 1 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom CMF255 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top...
Page 110: Specifying Combined And 2-Sided Copies
4. Copying Originals Original Copy Top to Top Top to Bottom Top to Top Top to Bottom DYG420 Specifying Combined and 2-sided Copies Press the [Home] key. Press the [Copier] icon on the [Home] screen. Press [Other Settings]. Press [Simplex to Duplex]. Select the desired copy mode, and then press [OK].
Page 111 Copying Single-Sided Originals with 2-Sided and Combined Printing • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Reset Timer] or [System Auto Reset Timer] while the initial screen is displayed. For details, see page 241 "Administrator Tools Settings".
Page 112: Copying 2-Sided Originals With 2-Sided And Combined Printing
4. Copying Originals Copying 2-Sided Originals with 2-Sided and Combined Printing This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to one sheet, or copy four original pages to one sheet with two pages per side. DAC602 DAC603 DAC603...
Page 113: Duplex Copying Using The Adf
Copying 2-Sided Originals with 2-Sided and Combined Printing Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2- sided original to the other side of the sheet. • 4 on 1 Copies four 2-sided originals to one sheet with four pages per side.
Page 114: Duplex Copying Manually Using The Exposure Glass
4. Copying Originals DYH224 Press the [Start] key. • After you place the originals, press the [Start] key within the time specified in [System Reset Timer]. Otherwise, the job is canceled. For details, see page 241 "Administrator Tools Settings". • If the memory becomes full while originals are being scanned, the job is canceled. Duplex Copying Manually Using the Exposure Glass Press the [Home] key.
Page 115 Copying 2-Sided Originals with 2-Sided and Combined Printing Press [Manual Duplex Scan]. Press [OK]. Place the original on the exposure glass front side down and with the top to the rear of the machine. Place the originals one by one. Press the [Start] key.
Page 116: Copying An Id Card
4. Copying Originals Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • You cannot use the duplex function with the ID card copy function. •...
Page 117 Copying an ID Card Press the [Card] icon on the [Home] screen. To make multiple copies, enter the number of copies using the number keys. Place the original with the front side faced down in the upper-left corner of the exposure glass.
Page 118 4. Copying Originals • Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always be made at 100%. • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Reset Timer] or [System Auto Reset Timer] while the initial screen is displayed.
Page 119: Specifying Scan Settings For Copying
Specifying Scan Settings for Copying Specifying Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. Press the [Home] key.
Page 120 4. Copying Originals Text/Photo Select this when the original contains both text and photographs or pictures. Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: •...
Page 121: Scanning Originals
5. Scanning Originals This chapter describes how to specify settings and use the scanner function. What You Can Do with the Scanner Function Send Scanned Documents to a Folder on a Computer You can send scanned documents to a folder on a client computer. For details, see page 123 "Preparation for Registering Scan Destinations (Scan to Folder)".
Page 122 5. Scanning Originals For details, see page 153 "Basic Operation for WIA Scanning". For details, see page 154 "Basic Operation for ICA Scanning". For details, see page 157 "About SANE Scanning".
Page 123: Scanner Mode Screen
Scanner Mode Screen Scanner Mode Screen This section provides information about the screen in scanner mode. DUE313 1. Current status or messages Displays the current status or messages. 2. Email / Folder / FTP / USB Press these tabs to switch between the [Email] screen, [Scan to Folder] screen, [Scan to FTP] screen, and [Scan to USB] screen.
Page 124 5. Scanning Originals 8. E-mail icon Indicates that the [Email] screen is displayed. • The machine's default mode at power on can be specified in the [Function Priority] setting under the administrator settings. For [Function Priority], see page 241 "Administrator Tools Settings".
Page 125: Preparation For Registering Scan Destinations (Scan To Folder)
Preparation for Registering Scan Destinations (Scan to Folder) Preparation for Registering Scan Destinations (Scan to Folder) This section explains the preparations and procedures to send scanned documents to a folder on a client computer. After following the procedures below, you can send scanned documents from the machine to a shared folder on a client computer.
Page 126: Checking The User Name And Computer Name
5. Scanning Originals • After registering scan destinations to the Address Book, discard the completed check sheet to prevent leakage of personal information. Check Sheet Check Item (Entry Example) Entry Column Computer name (ex. YamadaPC) Active settings of DHCP server ([Yes] or [No]) Computer's IP address (ex.
Page 127 Preparation for Registering Scan Destinations (Scan to Folder) Enter the command "ipconfig /all", and then press the [Enter] key. Confirm the name of the computer, the active settings of the DHCP server, and the IPv4 address, and then write them in [1] on the check sheet. The computer's name is displayed under [Host Name].
Page 128: Creating A Shared Folder On A Computer
5. Scanning Originals • Depending on the operating system or security settings, you might be able to specify a user name that does not have a password assigned. However, we recommend that you select a user name that has a password. •...
Page 129 Preparation for Registering Scan Destinations (Scan to Folder) In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK]. In the [Group or user names:] list, select a group or user (the name you wrote in [2] on the check sheet), and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box.
Page 130: Specifying Access Privileges For The Created Shared Folder
5. Scanning Originals Specifying Access Privileges for the Created Shared Folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows: Right-click the folder created in Step 3, and then click [Properties]. On the [Security] tab, click [Edit...].
Page 131: Preparation For Registering Scan Destinations (Scan To E-Mail)
Preparation for Registering Scan Destinations (Scan to E-mail) Preparation for Registering Scan Destinations (Scan to E-mail) This section explains the preparations and procedures to send scanned documents as a file attached to an e-mail. After following the procedures below, you can send scanned documents to the specified e-mail address. Configure SMTP server and DNS settings.
Page 132 5. Scanning Originals Next, register the destination e-mail address to the Address Book ( ). For details, see page 132 "Registering Scan Destinations". Send files to the registered destinations ( ). For details about sending scanned files to the destination you registered to the Address Book, see page 140 "Basic Procedures for Sending Scan Files".
Page 133: Preparation For Registering Scan Destinations (Scan To Ftp)
Preparation for Registering Scan Destinations (Scan to FTP) Preparation for Registering Scan Destinations (Scan to FTP) This section explains the preparations and instructions to send scanned documents to an FTP server. After following the procedures below, you can send scanned documents to an FTP server. Check the FTP Server Address.
Page 134: Registering Scan Destinations
5. Scanning Originals Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
Page 135 Registering Scan Destinations Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
Page 136 5. Scanning Originals Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Optional PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...
Page 137 Registering Scan Destinations Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
Page 138 5. Scanning Originals Item Setting Description Specify the image density by clicking the right or left Density Optional button. is the lightest, and the darkest. A connection test is performed to check whether the Connection Test specified FTP server exists. Scan to Folder Settings Item Setting...
Page 139 Registering Scan Destinations Item Setting Description Password for logging in to the destination computer. Login Password Optional Can contain up to 32 characters. Directory within the shared folder for storing scanned Directory Optional files. Can contain up to 64 characters. E-mail address to which a notification is sent after Notification E-mail Address Optional...
Page 140: Modifying Scan Destinations
5. Scanning Originals • On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS related settings using Web Image Monitor. •...
Page 141 Registering Scan Destinations Enter the administrator password. Click [Apply]. Close the web browser. • The machine will notify you if the destination you want to delete is set as a forwarding destination of received faxes. If you delete the destination anyway, reconfigure the fax forwarding setting. For details about fax forwarding settings, see page 267 "Fax Tab".
Page 142: Basic Procedures For Sending Scan Files
5. Scanning Originals Basic Procedures for Sending Scan Files This section explains the procedures to send scanned documents. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. •...
Page 143 Basic Procedures for Sending Scan Files Press the [Start] key. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes].
Page 144: Specifying The Scan Destination Using [Resend]
5. Scanning Originals Specifying the Scan Destination Using [Resend] This section describes how to specify a destination using [Resend]. Using [Resend] Press [Resend] to select the last used destination. • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.
Page 145: Basic Procedures For Saving Scan Files On A Usb Flash Memory Device
Basic Procedures for Saving Scan Files on a USB Flash Memory Device Basic Procedures for Saving Scan Files on a USB Flash Memory Device This section explains basic operations of Scan to USB. Files are saved to the USB flash memory device inserted into the machine.
Page 146 5. Scanning Originals Specify the scanning settings as necessary. For details of specifying the scanning settings, see page 158 "Specifying Scan Settings for Scanning". Press the [Start] key. Depending on the machine's setting, you will see the following screen on the display. •...
Page 147 Basic Procedures for Saving Scan Files on a USB Flash Memory Device If you see this screen, proceed to the next step. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. When all originals have been scanned, press [No] to start sending the scanned file.
Page 148: Scanning From Smart Organizing Monitor
5. Scanning Originals Scanning from Smart Organizing Monitor The procedure in this section is an example based on Windows 10. The actual procedure may vary depending on the operating system you are using. Place originals. On the [Start] menu, click [132 P_132 MF_Series Software Utilities]. Click [Smart Organizing Monitor for 132 P_132 MF_Series].
Page 149: Scanner Settings You Can Configure For Smart Organizing Monitor
Scanning from Smart Organizing Monitor On the [Options] tab, specify the file format and the directory to save the file. Click [Scan]. After all originals are scanned, click [Exit]. Scanner Settings You Can Configure for Smart Organizing Monitor The following explains the setting options you can configure when Smart Organizing Monitor is used for scanning.
Page 150 5. Scanning Originals [Color Document-Better Quality] [Custom...] • When using the ADF: [ADF-Faster] [ADF-Better] [ADF-Gray] [Custom...] 3. Scn. Mode: Select from full color, grayscale, or black-and-white. 4. Resolution: Select a resolution from the list. Note that increasing the resolution also increases the file size and scanning time.
Page 151 Scanning from Smart Organizing Monitor 1. Scan To: Specify the directory to save the file. 2. File Name Prefix: Specify the file name prefix. Year, month, date, and time are consecutively shown after the prefix. For example, if [File Name Prefix] is "Scan" and the original is scanned at 10 o'clock on January 1, 2018, the file name will be "Scan_20180101_100000".
Page 152: Basic Operation For Twain Scanning
5. Scanning Originals Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if a TWAIN-compatible application is running on your computer. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine. This Machine The original that is set on the machine is scanned, and its data is sent to a client computer.
Page 153: Settings You Can Configure In The Twain Dialog Box
Basic Operation for TWAIN Scanning Place originals. Open the Scanner Control dialog box. The Scanner Control dialog box is used to control the scanner using the TWAIN driver. To open the Scanner Control dialog box, select the correct TWAIN scanner using the TWAIN-compliant application.
Page 154 5. Scanning Originals 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. [Mode], [Resolution], and [Size] under [Scan Configuration] will change according to the original type setting you selected here. •...
Page 155: Basic Operation For Wia Scanning
Basic Operation for WIA Scanning Basic Operation for WIA Scanning WIA allows computers running Windows 8.1 or later versions of Windows operating systems and Windows Server 2012 or later to perform scanning via USB connection. The procedure in this section is an example based on Windows 10. Place the original on the exposure glass or in the ADF.
Page 156: Basic Operation For Ica Scanning
5. Scanning Originals Basic Operation for ICA Scanning This section describes the basic ICA scanning operation. You can use the ICA scanner over both USB and network connections. Installing the ICA Driver Download the driver from the web site. Open the package file. Follow the instructions on the screen.
Page 157: Settings You Can Configure In The Ica Dialog Box
Basic Operation for ICA Scanning Settings you can configure in the ICA dialog box DYG392 1. Scan Mode: Select where the original is placed. • Flatbed If the original is placed on the exposure glass, select [Flatbed]. • Document Feeder If the original is placed in the ADF, select [Document Feeder].
Page 158 5. Scanning Originals You can scan multiple originals together and store each scan image as a separate file. • Detect Enclosing Box You can scan multiple originals placed on the exposure glass and store their scan images as a single file. 5.
Page 159: About Sane Scanning
About SANE Scanning About SANE Scanning This machine can be used as a SANE scanner. Supported Linux distributions are as follows: • openSUSE Leap 42.3 • Ubuntu 16.04LTS/18.04LTS/18.10 • Red Hat Enterprise Linux 6/7 • BOSS 6.0...
Page 160: Specifying Scan Settings For Scanning
5. Scanning Originals Specifying Scan Settings for Scanning When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. •...
Page 161: Adjusting Image Density
Specifying Scan Settings for Scanning Enter the width, and then press [OK]. Press [Set Length...]. Enter the length, and then press [OK]. Confirm the scan size you entered is displayed, and then press [OK]. • You can change the machine's default [Scan Size] setting to always scan originals with a specific scanning size.
Page 162: Specifying Resolution
5. Scanning Originals • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 214 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Reset Timer] or [System Auto Reset Timer] while the initial screen is displayed.
Page 163 Specifying Scan Settings for Scanning • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For details, see page 214 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: •...
Page 164 5. Scanning Originals...
Page 165: Sending And Receiving A Fax
6. Sending and Receiving a Fax This chapter describes how to use the fax function and specify the settings. What You Can Do with the Fax Function Forward received faxes to receive them wherever you are By forwarding received faxes to an e-mail address or a folder, you can receive them anytime, anywhere you are.
Page 166: Fax Setting Workflows
6. Sending and Receiving a Fax Fax Setting Workflows This section explains the preparations and procedures to send fax documents to a folder on a client computer. After following the procedures below, you can send fax documents from the machine to a shared folder on a client computer.
Page 167: Fax Mode Screen
Fax Mode Screen Fax Mode Screen This section provides information about the screen in fax mode. Screen in standby mode M0ESPC5120 1. Current status or messages Displays the current status or messages. 2. Fax and Internet Fax Press a tab to switch the transmission type between the [Fax] ( ) screen and [Internet Fax] ( ) screen.
Page 168 6. Sending and Receiving a Fax 8. Current TX settings Displays the current density, original, and resolution settings. 9. [TX Settings] Press to specify scan settings. 10. [Redial] Press to select the last used destination. While entering a destination, press this key to insert a pause. 11.
Page 169: Registering Fax Destinations
Registering Fax Destinations Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see page 40 "Entering Characters". The Address Book can also be edited using Web Image Monitor. •...
Page 170 6. Sending and Receiving a Fax • A fax number can contain 0 to 9, "P" (pause), " ", " ", and space. • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause.
Page 171: Registering Fax Destinations Using Web Image Monitor
Registering Fax Destinations Enter the fax number, and then press [OK]. If you want to delete the fax number, press [ ] or [C] until the current number is deleted. Confirm the setting, and then press [OK]. Press the [Home] key. Registering Fax Destinations Using Web Image Monitor Start the web browser and access the machine by entering its IP address.
Page 172 6. Sending and Receiving a Fax Item Setting Description Fax number of the destination. Can contain up to 40 characters. If the machine is connected to the telephone network Fax Number Required through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number.
Page 173: Preventing Transmission To The Wrong Destination
Registering Fax Destinations Click [Apply]. Close the web browser. Preventing Transmission to the Wrong Destination If you want to prevent documents being sent to the wrong destination, you can configure the machine to prompt users twice for the destination, or to display the entered destination prior to transmission. Re-entering a fax number to confirm destination Enter the fax number again to confirm the destination is correct.
Page 174: Sending A Fax
6. Sending and Receiving a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode The following explains the transmission modes of the fax function and how to select them. Types of transmission modes There are two types of transmission: •...
Page 175: Internet Fax Transmission
Sending a Fax sending to. The original is not stored in memory. You can only specify one destination. If fax is not received normally, an error message appears on the control panel. Configuring the transmission mode Press the [Home] key. Press the [Setting] icon on the [Home] screen.
Page 176: Basic Operation For Sending A Fax
6. Sending and Receiving a Fax • To use the Internet Fax function, network settings must be configured properly. For details about network settings, see page 280 "Configuring the Network Settings". • Internet Fax transmission may take some time before it starts. The machine needs a certain amount of time to convert data in memory prior to transmission.
Page 177 Sending a Fax Enter the fax number (up to 40 characters), or specify a destination. • For details about entering characters, see page 40 "Entering Characters". • For details about specifying destinations, see page 178 "Specifying the Fax Destination". • If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number.
Page 178: Canceling A Transmission
6. Sending and Receiving a Fax • You can specify multiple destinations and broadcast the fax you are sending. For sending a fax using the broadcast function, see page 178 "Specifying the Fax Destination". • When [Fax No. Confirmation] is set to [On], the machine prompts you to enter the fax number twice only when you dial the destination manually.
Page 179 Sending a Fax Canceling a transmission while the original is being scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. Press the [Clear/Stop] key. Press [Fax Jobs] on the [Cancel Jobs] screen. Canceling a transmission after the original is scanned (while a transmission is in progress) Use this procedure to delete a file that is being sent after the original is scanned.
Page 180: Specifying The Fax Destination
6. Sending and Receiving a Fax • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. For details about sending a fax using the broadcast function, see page 178 "Specifying the Fax Destination".
Page 181 Sending a Fax Specifying the destination using Quick Dial Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press [Address Book]. Press the [Quick Dial] tab. Select the Quick Dial entry you want by pressing the small square. A check mark appears in the small square.
Page 182 6. Sending and Receiving a Fax Press the [Speed Dial] tab. Select the Speed Dial entry you want by pressing the small square. A check mark appears in the small square. Press the small square again to cancel the selection. Press [OK].
Page 183: Useful Sending Functions
Sending a Fax • If the destinations contain both normal fax destinations and Internet Fax destinations, the fax will be sent to the Internet Fax destinations first. Specifying the destination using the redial function You can specify the last used destination as the destination for the current job. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time.
Page 184 6. Sending and Receiving a Fax Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received. •...
Page 185 Sending a Fax • If the handset of external telephone is on-hook, it is possible to use the address book and numeric keys on the operation panel. • For details about selecting the transmission mode, see page 172 "Selecting Transmission Mode". •...
Page 186: Specifying Scan Settings For Faxing
6. Sending and Receiving a Fax If you hear a high pitched tone, press the [Start] key. If [TX/RX Switch Setting] is set to [TX/RX Auto Setting], Step 8 does not apply. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. Replace the handset.
Page 187 Sending a Fax Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print.
Page 188: Using The Fax Function From A Computer (Lan-Fax)
6. Sending and Receiving a Fax Using the Fax Function from a Computer (LAN- Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
Page 189 Using the Fax Function from a Computer (LAN-Fax) • For details, see the LAN-Fax driver help. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause.
Page 190: Configuring Transmission Settings
6. Sending and Receiving a Fax Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press the [Clear/Stop] key. Press [Fax Jobs] on the [Cancel Jobs] screen. Configuring Transmission Settings This section describes how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application.
Page 191 Using the Fax Function from a Computer (LAN-Fax) Click [View devices and printers]. Right-click the LAN-Fax driver icon, and then click [Printing preferences]. Click the [Address Book] tab. Registering destinations Open the LAN-Fax address book, and then click [Add User]. Enter the destination information, and then click [OK].
Page 192 6. Sending and Receiving a Fax Modifying groups Open the LAN-Fax address Book, select the group you want to modify from the [User List:], and then click [Edit]. To add a destination to the group, select the destination you want to add from [User List:] and click [Add].
Page 193: Editing A Fax Cover Sheet
Using the Fax Function from a Computer (LAN-Fax) Navigate to the location to save the LAN-Fax Address Book data, specify a name for the file, and then click [Save]. Importing LAN-Fax Address Book data LAN-Fax Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file.
Page 194: Receiving A Fax
6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
Page 195 Receiving a Fax Selecting the reception modes Is an external telephone connected to the machine? Fax Only mode Do you want to use FAX/TAD mode an external answering device? Do you want to receive FAX/TEL Auto mode faxes automatically? FAX/TEL Manual mode Description of reception modes •...
Page 196 6. Sending and Receiving a Fax In this mode, you must answer calls with an external telephone. If a call is a fax call, you must start the fax reception manually. For details, see page 194 "Receiving a fax in FAX/TEL Manual mode".
Page 197 Receiving a Fax Pick up the handset of the external telephone to answer the call. A normal telephone call starts. When you hear a fax calling tone or no sound, press the [Home] key, press the [Fax] icon, and then press the [Start] key. If [TX/RX Switch Setting] is set to [TX/RX Auto Setting], proceed to Step 5.
Page 198: Receiving An Internet Fax
6. Sending and Receiving a Fax Receiving a fax in FAX/TAD mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls. If the incoming call is a fax call, the machine receives the fax automatically.
Page 199 Receiving a Fax Receiving a fax using the control panel Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Fax Features]. Press [Reception Settings]. Press [ ] twice. Press [Manual POP]. In the confirmation screen, press [Yes]. The machine checks for new e-mails and downloads them if there is any.
Page 200: Forwarding Or Storing Faxes In Memory
6. Sending and Receiving a Fax • If the e-mail reception fails and [Error Notification E-mail] under Internet Fax settings of Web Image Monitor is enabled, an error notification e-mail will be sent to the original sender. For details about settings of Web Image Monitor, see page 291 "Internet Fax Tab".
Page 201 Receiving a Fax • The number of forwarding attempts and the attempt interval time can be specified using Web Image Monitor. For details about the forwarding destination, forwarding trials and interval settings, see page 264 "Configuring the System Settings". • The faxes can be forwarded or stored in memory as TIFF or PDF files. The image file format can be specified in [Forwarded File Format] on the [Fax] tab.
Page 202 6. Sending and Receiving a Fax Click [System Settings]. Click the [Fax] tab. Specify the forwarding destination in [Forwarding Destination]. • [E-mail Address]: Enter a destination e-mail address. • [Scan Destination]: Select a scan destination as a forwarding destination. Enter the administrator password. Click [OK].
Page 203 Receiving a Fax • When the fax is successfully printed out, it will be deleted from memory. • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory.
Page 204: Receiving Or Rejecting Faxes From Special Senders
6. Sending and Receiving a Fax • If the Fax Received indicator is lit, there is a received fax in the machine's memory that could not be printed out due to machine errors such as an empty paper tray or a paper jam. The printing will start as soon as the problem is resolved.
Page 205 Receiving a Fax Select a number for [Special Sender No.] from the list (1 to 30). Enter the special sender's fax number (up to 20 characters) in [Special Sender Number]. Enter the administrator password. Click Apply. Close the web browser. •...
Page 206 6. Sending and Receiving a Fax Select this to reject faxes from the special senders and receive faxes from all other senders. • [Special Sender Only] Select this to receive faxes from the special senders and reject faxes from all other senders. Enter the administrator password.
Page 207: Lists/Reports Related To Fax
Lists/Reports Related to Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Configuration Page Prints general information and the current configurations of the machine. • Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. •...
Page 208 6. Sending and Receiving a Fax...
Page 209: Configuring The Machine Using The Control Panel
7. Configuring the Machine Using the Control Panel This chapter describes how to configure the machine using the control panel. Basic Operation Use the following procedure to access the machine settings. To check which category the function you want to configure belongs to, see page 208 "Menu Chart". Press the [Home] key.
Page 210: Menu Chart
7. Configuring the Machine Using the Control Panel Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 257 "Configuring the Machine Using Utilities". • Some items can also be configured using Web Image Monitor. •...
Page 211: Copier Features Settings
Copier Features Settings Copier Features Settings Item Description Value Select Paper Specifies the paper size used for printing copies. • Tray 1 When a tray is selected, the machine prints from • Tray 2 that tray only. • Bypass Tray When a paper size is selected, the machine •...
Page 212 7. Configuring the Machine Using the Control Panel Item Description Value Original Type Specifies the content of originals, to optimize • Text/Photo copy quality. Select this when the original contains both text and photographs or pictures. • Text Select this when the original contains only text and no photographs or...
Page 213 Copier Features Settings Item Description Value Reduce/Enlarge Specifies the percentage by which copies are • 50% (A4->A6) enlarged or reduced. • 65% (LT->HLT) • 78% (LG->LT) • 93% • 100% • 129% (HLT->LT) • 155% (HLT->LG) • 200% (A6->A4) • 400% •...
Page 214 7. Configuring the Machine Using the Control Panel Item Description Value Duplex/Combine Specifies combined copying. Select a copy • Off mode according to your original and how you • 1S 2Org->Cmb 2on1 want the copy outputs to appear. For more details, see page 105 "Copying Single-Sided •...
Page 215 Copier Features Settings Item Description Value ID Card Setting Specifies the ID Card Copy setting. • Card Size You can change the ID card copy scanning size. • Horizontal: 50 to 148mm (1.90 to 5.83 inches) • Vertical: 50 to 216mm (1.90 to 8.50 inches) Default(horizontal ×...
Page 216: Scanner Features Settings
7. Configuring the Machine Using the Control Panel Scanner Features Settings Item Description Value Scan Size Specifies the scanning size according to 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 the size of the original. 1/2, 7 1/4 × 10 1/2, A4, B5 JIS, A5 SEF, 16K, Custom Size Default: [8 1/2 ×...
Page 217 Scanner Features Settings Item Description Value Resolution Specifies the resolution for scanning the • 100 × 100dpi original. • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Default: [300 × 300dpi] Compression Specifies the color compression ratio for •...
Page 218 7. Configuring the Machine Using the Control Panel Item Description Value Folder Hint Specify whether or not to display the • Off message with the tip for specifying the • On Scan to Folder setting. Default: [On] The message appears when selecting the [Folder] tab in the scanner mode screen.
Page 219: Fax Features Settings
Fax Features Settings Fax Features Settings Reception Settings Specifies the settings for receiving a fax. Item Description Value Switch Recep. Specifies the reception mode. • Fax Only Mode The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Manually) The machine rings when it receives incoming calls.
Page 220 7. Configuring the Machine Using the Control Panel Item Description Value Auto Reduction Sets the machine to reduce the size of • Off a received fax if it is too large to print • On on a single sheet of paper. Default: [On] Note that the machine only reduces Default may be [Off] depending on...
Page 221 Fax Features Settings Item Description Value Reception File Sets the machine to store received • Print Sett. faxes in memory to print them or • Forward forward them to a preset destination. Default: [Print] Use Web Image Monitor to specify the forwarding destination (for details, see page 264 "Configuring the System Settings").
Page 222 7. Configuring the Machine Using the Control Panel Item Description Value Manual POP Connects to the POP3 server to receive e-mail messages manually. Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit to the previous level of the menu tree without connecting to the POP3 server.
Page 223 Fax Features Settings Delete TX Stand.File Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent fax jobs. This function is only performed when selected. Item Description Value Delete To delete a fax job, select the desired Selected File job, press [Delete], and then press [Yes].
Page 224 7. Configuring the Machine Using the Control Panel Item Description Value Transmission Specifies the transmission speed for the • 33.6 Kbps Speed fax modem. • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Default: [33.6 Kbps] Reception Specifies the reception speed for the •...
Page 225 Fax Features Settings Report Print Setting Item Description Value Print TX Status Sets the machine to print a transmission • Error Only report automatically after a fax Prints a report when a transmission. transmission error occurs. When the machine is in Immediate •...
Page 226 7. Configuring the Machine Using the Control Panel Transmission Setting Item Description Value Immediate TX Sets the machine to send a fax • Off immediately when the original is Select this when using Memory scanned. Transmission. • On Select this when using Immediate Transmission.
Page 227 Fax Features Settings Item Description Value Auto Redial Sets the machine to redial the fax • Off destination automatically when the line • On is busy or a transmission error occurs, if Default: [On] the machine is in Memory Transmission mode.
Page 228: Address Book Settings
7. Configuring the Machine Using the Control Panel Address Book Settings Item Description Value Quick Dial List Specifies the fax number and name for • No. Quick Dial entries. You can register up to Specifies the Quick Dial number. 8 Quick Dial entries. •...
Page 229: System Settings
System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Item Description Value Panel Key Specifies the volume of the beep that • Off Sound sounds when a key is pressed. • Low •...
Page 230 7. Configuring the Machine Using the Control Panel Item Description Value Alarm Volume Specifies the volume of the alarm that • Off sounds when an operation error • Low occurs. • Middle • High Default: [Middle] I/O Timeout Item Description Value Specifies how many seconds the •...
Page 231 System Settings Item Description Value Locked Print Specifies how many seconds the • 0 to 300 seconds, in increments machine holds a new Locked Print file, of 1 second when the machine cannot store any Default: [60 seconds] more Locked Print files. Within this time, you can print or delete the new Locked Print file.
Page 232 7. Configuring the Machine Using the Control Panel Auto Continue Item Description Value Auto Continue Sets the machine to ignore an error • Off with paper size or type and continue • On printing. The printing stops temporarily Default: [Off] when an error is detected, and restarts automatically after about ten seconds using the settings made on the control...
Page 233 System Settings Printer Registration Adjust the registration of each tray if necessary. You can adjust the registration value between -15 and +15 (that is, -1.5 and +1.5 mm, in 0.1 mm increments). Default: 0 for all parameters Item Description Horiz.: Tray 1 Select this to adjust the tray 1 registration horizontally.
Page 234: Printer Features Settings
7. Configuring the Machine Using the Control Panel Printer Features Settings List/Test Print Prints lists showing configurations on the machine. The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in [Paper Settings] on A4 or Letter size paper. Item Description Test Page...
Page 235 Printer Features Settings Item Description Value Duplex Sets the machine to print on both sides • None of paper according to the specified • Long Edge Bind binding method. • Short Edge Bind Default: [None] Blank Page Sets the machine to print blank pages. •...
Page 236 7. Configuring the Machine Using the Control Panel Item Description Value Font Pitch Specifies the number of characters per 0.44 to 99.99 inch for the default font. Default: 10.00 pitch This setting is effective only for fixed- space fonts. Symbol Set Specifies the character set for the Roman-8, Roman-9, ISO L1, ISO L2, default font.
Page 237 Printer Features Settings Item Description Value PS Resolution Specifies the print resolution in dots • 600 × 600 dpi per inch. • 1200 × 1200 dpi Default: [600 × 600 dpi]...
Page 238: Paper Settings
7. Configuring the Machine Using the Control Panel Paper Settings Item Description Value Paper A4, B5 JIS, A5 SEF, B6 JIS, A6, 8 1/2 × 14, 8 1/2 Size: Tray × 11, 5 1/2 × 8 1/2, 8 1/2 × 13, 16K, A5 LEF, 8 1/2 × 13 2/5, 8 1/2 ×...
Page 239 Paper Settings Item Description Value Paper Specifies the paper type for • Thin Paper Type: Tray tray 1. • Plain Paper • Thick Paper 1 • Recycled Paper • Color Paper • Letterhead • Preprinted Paper • Prepunched Paper • Label Paper •...
Page 240 7. Configuring the Machine Using the Control Panel Item Description Value Paper Specifies the paper type for • Thin Paper Type: bypass tray. • Plain Paper Bypass • Thick Paper 1 • Recycled Paper • Color Paper • Letterhead • Preprinted Paper •...
Page 241 Paper Settings Item Description Value Bypass Specifies how print jobs using • Machine Setting(s) Tray the bypass tray are handled. The machine prints all print jobs according to the Priority machine’s settings. An error will occur if the paper size/type settings of the machine and printer driver do not match.
Page 242 7. Configuring the Machine Using the Control Panel Item Description Value Paper Tray Specifies the tray that the • Printer Priority machine checks first for paper Select a tray to check first when automatic tray that can be used for the job selection is specified for the print job.
Page 243: Administrator Tools Settings
Administrator Tools Settings Administrator Tools Settings Item Description Value Set Date/Time Sets the date and time of the • Set Date machine’s internal clock. Specifies the date of the machine’s internal (Default differs depending on clock. the [Country/Region] setting Only dates that correspond with the year and under [Administrator Tools].) month can be set.
Page 244 7. Configuring the Machine Using the Control Panel Item Description Value Dial/Push Specifies the line type of the • Push Phone Phone telephone line. • Dial Phone (10PPS) To configure this setting, • Dial Phone (20PPS) contact your telephone Default: [Push Phone] company and select the setting based on your telephone line.
Page 245 Administrator Tools Settings Item Description Value System Reset Sets the machine to return to • Off Timer the mode specified in • 30 sec. [Function Priority]. • 1 min. This setting is also applied to • 2 min. the timeout for copying the •...
Page 246 7. Configuring the Machine Using the Control Panel Item Description Value Language Specifies the language used • English on the screen and in reports. • French The default value for this • Spanish setting is the language you • Brazilian Portuguese have specified during the Initial Setup, which is required after turning on the...
Page 247 Administrator Tools Settings Item Description Value Country/ Selects the country/region in Oman, Panama, Paraguay, Peru, Philippines, Region which the machine is used. Poland, Portugal, Puerto Rico, The country/region you Romania, Russia, Saudi Arabia, Senegal, Serbia, specify determines the time Singapore, Slovakia, Slovenia, South Africa, and date display format and Spain, Sri Lanka, Sweden, Switzerland, the default values of the fax...
Page 248 PCL6 Mode Set this to [Universal] when • 132 P/132 MF using the Universal Driver • Universal and to [132 P/132 MF] Default: [132 P/132 MF] when using the normal driver.
Page 249 Administrator Tools Settings Item Description Value Admin. Tools Specifies an eight-digit • On (00000000 to 99999999) Lock password for accessing the • Off [Address Book], [Network Default: [On] Settings], and [Administrator Tools] menus. The password must be specified during the Initial Setup, which is required after turning on the machine for the first time.
Page 250 7. Configuring the Machine Using the Control Panel Item Description Value RX File Specify an eight-digit • On (00000000 to 99999999) Password password for accessing files • Off Setting of received faxes in the Default: [On] memory. You will also be prompted to enter the password when you select this setting.
Page 251: Printing Lists/Reports
Printing Lists/Reports Printing Lists/Reports Printing the Configuration Page Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Print List/Report]. Press [Configuration Page]. Press [Yes]. Configuration Page The following illustration is a sample of a configuration page.
Page 252: Types Of Lists/Reports
7. Configuring the Machine Using the Control Panel M0ESOC8129 1. System Reference Displays the model name, machine ID, and firmware version. 2. Note The message "* denotes a non-default setting" is displayed in English despite the country/region setting. When a value is changed from the default setting, an asterisk * appears next to the new value. 3.
Page 253 Printing Lists/Reports Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. TX/RX Standby Files Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded. Quick Dial Dest. Prints a list of scan and fax Quick Dial entries. Fax Speed Dial Dest.
Page 254: Network Settings
7. Configuring the Machine Using the Control Panel Network Settings • Depending on the settings you change, the machine might need to be restarted. Wrless (Wi-Fi) Enable Item Description Value Wrless (Wi-Fi) Select whether to enable or disable • Disable Enable Wireless LAN.
Page 255 Network Settings Item Description Value Wireless (Wi- Displays the procedure for manually – connecting to a wireless LAN. It leads you step-by-step through configuring the settings for connecting with a wireless LAN. Wired (Ethernet) Item Description Value MAC Address Displays the machine's MAC address. –...
Page 256 7. Configuring the Machine Using the Control Panel Item Description Value IP Address Specifies the machine's IPv4 address Default: XXX.XXX.XXX.XXX when DHCP is not used. The numbers represented by "X" vary Use this menu to check the current IP according to your network address when DHCP is used.
Page 257 Network Settings Item Description Value IPV6 DHCP Sets the machine to receive its IPv6 • Active address from a DHCP server. • Inactive Default: [Inactive] • Manually Set Address Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39 characters.
Page 258 7. Configuring the Machine Using the Control Panel Wireless (Wi-Fi) Sett. Item Description Value Wi-Fi Direct Enables devices to communicate directly with each other without using a central access point. Wireless (Wi- • Status Fi) Status Displays the current connection status.
Page 259: Configuring The Machine Using Utilities
8. Configuring the Machine Using Utilities This chapter describes how to configure the machine using utilities. Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor Use Web Image Monitor or Smart Organizing Monitor to change the configuration of the machine from a computer.
Page 260: Using Web Image Monitor
8. Configuring the Machine Using Utilities Using Web Image Monitor • Some items can also be configured using the control panel. Recommended web browsers • Internet Explorer 10 or later • Microsoft Edge • Google Chrome • Firefox 3.0 or later •...
Page 261: Displaying Top Page
Displaying Top Page Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser's address bar, enter "https://(machine’s IP address)/" to access the machine.
Page 262: Changing The Interface Language
8. Configuring the Machine Using Utilities Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. •...
Page 263: Checking The System Information
Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name...
Page 264: Counter Tab
8. Configuring the Machine Using Utilities Counter Tab Page Counter Item Description Printer Shows the following for pages printed using the printer function: Total number of pages printed using the printer function, and lists/reports printed from the List/Test Print menu under Printer Features Number of color pages Number of black-and-white pages printed using the printer function Scanner...
Page 265: Machine Information Tab
Checking the System Information Item Description Duplex Total Page Shows the total number of sheets printed on both sides. • A sheet printed on both sides counts as two printed pages. Machine Information Tab Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine.
Page 266: Configuring The System Settings
8. Configuring the Machine Using Utilities Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Management], and [Interface]. Sound Volume Adjustment Tab Sound Volume Adjustment Item...
Page 267 Configuring the System Settings Item Description Paper Type Select the paper type for Tray 1 from the following: Thin Paper (52 to 64g/m ), Plain Paper, Thick Paper 1 (100 to 130g/ ), Recycled Paper, Color Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Thick Paper 2 (131 to 162g/m2) Tray 2...
Page 268 8. Configuring the Machine Using Utilities Bypass Tray Setting Priority Item Description Bypass Tray Setting Select how print jobs using the bypass tray are handled. Priority • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.
Page 269: Copier Tab
Configuring the System Settings Copier Tab Select Paper Item Description Select Paper Select the paper size used for printing copies from the following: [Tray 1], [Bypass Tray], [A4 (210 × 297 mm)], [Letter (8.5 × 11)], or [16K (195 × 267 mm)].
Page 270 8. Configuring the Machine Using Utilities Item Description Select Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses Tray 1 and Tray 2 if they contain paper of the same size.
Page 271 Configuring the System Settings Item Description Print Automatically Select whether to automatically print received faxes and delete them or to keep them stored in the machine's memory without printing them automatically. If you select not to print them automatically, received faxes are stored in the machine's memory until you change the settings for printing or print and delete the received faxes by using the control panel or Web Image Monitor.
Page 272: Priority Tray Tab
8. Configuring the Machine Using Utilities 2 Sided Print Item Description 2 Sided Print Specify whether to print received faxes on both sides of paper. • The information about Tray 2 appears only when it is installed. Priority Tray Tab Priority Tray Item Description...
Page 273: Toner Management Tab
Configuring the System Settings Toner Management Tab Toner Saving Item Description Toner Saving Enable this setting to print using a reduced amount of toner when printing out copies. Interface Tab Interface Item Description Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection.
Page 274: Registering Destinations
8. Configuring the Machine Using Utilities Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. •...
Page 275: Registering Fax Special Senders
Registering Fax Special Senders Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. Up to 30 Special Senders be registered. For details about registering Special Senders, see page 192 "Receiving a Fax".
Page 276: Restricting Machine Functions According To User
8. Configuring the Machine Using Utilities Restricting Machine Functions According to User You can configure settings to require a user code when someone tries to use certain machine functions. To enable this setting, you must first configure the machine settings via Web Image Monitor. •...
Page 277 Restricting Machine Functions According to User Under "Available Functions", select [Restrict] for the functions you want to restrict. Select [Do not Restrict] for the functions you do not want to restrict. The user restriction setting is enabled for the selected function. Enter the administrator password.
Page 278 8. Configuring the Machine Using Utilities Click [Apply]. Close the Web browser. • You must enter both the user name and user code to register a user entry. • Make sure that different user entries do not share the same user name or user code. Modifying user entries This section explains how to modify user entries.
Page 279 Restricting Machine Functions According to User Enter the administrator password. Click [Apply]. Close the Web browser.
Page 280: When Machine Functions Are Restricted
8. Configuring the Machine Using Utilities When Machine Functions are Restricted Restricted functions can be used only by authorized users. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • To print jobs that require authentication you can use only the Windows PCL6 printer driver. Printing such jobs from the PostScript 3 printer driver is not possible.
Page 281 When Machine Functions are Restricted Execute a print command. If an incorrect user code is entered, the job will be canceled automatically (without any error message).
Page 282: Configuring The Network Settings
8. Configuring the Machine Using Utilities Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [TLS Security], [DNS], [Auto E-mail Notification], [SNMPv1/v2], [SNMPv3], [SMTP], [POP3], [Internet Fax], and [Wireless].
Page 283: Ipv6 Configuration Tab
Configuring the Network Settings Item Description Gateway Enter the IPv4 address of the network gateway. It is not possible to enter 0.0.0.0 or 255.255.255.255. IPv6 Configuration Tab IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment.
Page 284: Network Application Tab
8. Configuring the Machine Using Utilities Network Application Tab Scanner Send Setting Item Description E-mail Select to enable the Scan to E-mail feature. Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit).
Page 285: Tls Security Tab
Configuring the Network Settings HTTPS/HTTP Item Description Force To Use HTTPS Specify whether or not to make the use of HTTPS mandatory. If this is enabled, the connection to HTTP Port 80 is automatically redirected to Port 443. Furthermore, if the user accesses the web page by entering the URL "http://...", the access is redirected to "https://...".
Page 286: Dns Tab
8. Configuring the Machine Using Utilities • At least one of TLS 1.3, TLS 1.2, and TLS 1.1 must be enabled. DNS Tab Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.
Page 287: Auto E-Mail Notification Tab
Configuring the Network Settings Auto E-mail Notification Tab E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.
Page 288 8. Configuring the Machine Using Utilities Item Description SNMP Management Enter the IP address or host name of a management host. Can contain up to Host 2 64 characters. Trap (SNMPv2) Item Description SNMPv2 Trap Select whether to enable the machine to send SNMPv2 traps to the management host (NMS).
Page 289: Snmpv3 Tab
Configuring the Network Settings SNMPv3 Tab SNMPv3 Item Description SNMPv3 Select whether to enable the machine to use SNMPv3 services. Context Name Displays the context name of the device. The context name is fixed to "GWNCS". User Account Item Description User Name Enter a user name for the user account.
Page 290 8. Configuring the Machine Using Utilities Admin Account Item Description User Name Enter a user name for the administrator account. Can contain up to 32 characters. (Required) Security Settings Specify the administrator account security setting by selecting one of the following: [Authentication Encryption]: [Authentication Algorithm] and [Encryption Algorithm] can be specified.
Page 291: Smtp Tab
Configuring the Network Settings SNMPv3 Trap Item Description SNMPv3 Trap Select whether to enable the machine to send SNMPv3 traps to the management host (NMS). When disabled, [SNMPv3 Management Host 1] and [SNMPv3 Management Host 2] below become unavailable. SNMPv3 Account 1 Select either [User Account] or [Admin Account].
Page 292: Pop3 Tab
8. Configuring the Machine Using Utilities Item Description Authentication Method Select an authentication method from the following: [Anonymous]: The user name and password are not necessary. [SMTP]: The machine supports NTLM and LOGIN authentication. [POP before SMTP]: The POP3 server is used for authentication. When sending e-mails to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication.
Page 293: Internet Fax Tab
Configuring the Network Settings Item Description User Account Enter the user name for logging in to the POP3 server. Can contain up to 32 characters. User Password Enter the password for logging in to the POP3 server. Can contain up to 32 characters.
Page 294: Wireless Tab
8. Configuring the Machine Using Utilities Item Description POP Server: E-mail Select whether to leave or delete e-mails in the POP3 server after receiving Reception Setting them. [No]: Delete e-mails from the server after receiving them. [Save E-mail]: Leave e-mails on the server after receiving them. [Save Only Error Info]: Delete e-mails that are successfully received from the server only.
Page 295 Configuring the Network Settings Item Description Authentication Select an authentication method. Encryption Select an encryption method. WPA Passphrase If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for [Authentication], enter the WPA encryption key. WEP Key Length If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the length of the encryption key.
Page 296: Certificate Tab
8. Configuring the Machine Using Utilities Item Description WPA Passphrase Enter the passphrase for Wi-Fi Direct connection. You can enter 8 to 32 characters for a passphrase. • When [Wireless] is set to [Active], [Wi-Fi Direct Settings] appears and you can change the settings there.
Page 297 Configuring the Network Settings Item Description Export Certificate Select this item to back-up the certificate installed on the machine. The certificate is exported in PKCS12 format. View Certificate Select this item to check details about the certificate that is installed on the machine.
Page 298 8. Configuring the Machine Using Utilities Item Description Organizational Unit Enter the name of the department requesting the certificate (company or (Optional) group name). The name can have up to 32 characters. City/Locality Enter the name of the city or town where the machine is located. The name (Optional) can have up to 32 characters.
Page 299: Configuring The Ipsec Settings
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description...
Page 300 8. Configuring the Machine Using Utilities Item Description Status Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description...
Page 301 Configuring the IPsec Settings IPsec Settings Item Description Encapsulation Type Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices).
Page 302 8. Configuring the Machine Using Utilities Item Description Key Perfect Forward Select whether to enable or disable PFS (Perfect Forward Secrecy). Secrecy IKE Settings Item Description IKE Version Displays the IKE version. Encryption Algorithm Specify the encryption algorithm from the following: [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Specify the authentication algorithm from the following:...
Page 303: Printing Lists/Reports
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
Page 304: Configuring The Administrator Settings
8. Configuring the Machine Using Utilities Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], [Energy Saver Mode], and [PCL6 Mode]. Administrator Tab Administrator Settings Item...
Page 305: Backup Setting Tab
Configuring the Administrator Settings Item Description Clear Scan Destination Select to clear the scan destinations. Reset Settings of Select to clear the user restriction settings. Available Functions Clear Address Book Select to clear the fax destinations. Reset IPsec Settings Select to clear the IPsec settings. •...
Page 306: Restore Setting Tab
8. Configuring the Machine Using Utilities Follow the procedure below to create configuration backup files. Select the radio button for the type of data you wish to back up. Enter the administrator password. Click [OK]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab •...
Page 307: Set Date/Time Tab
Configuring the Administrator Settings Set Date/Time Tab Set Date Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12). Enter the current day (1 to 31). Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD].
Page 308: Pcl6 Mode
8. Configuring the Machine Using Utilities • The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when the [Power] key is pressed for less than 3 seconds. PCL6 Mode PCL6 Mode Item Description PCL6 Mode...
Page 309: Using Smart Organizing Monitor
Using Smart Organizing Monitor Using Smart Organizing Monitor The state and status information of the machine can be checked using Smart Organizing Monitor. Displaying the Smart Organizing Monitor Dialog On the [Start] menu, click [132 P_132 MF_Series Software Utilities]. Click [Smart Organizing Monitor for 132 P_132 MF_Series]. If the machine you are using is not selected, click [Connect Printer], and then do one of the following: •...
Page 310: Configuring The Machine Settings
8. Configuring the Machine Using Utilities 2. Tab area • Status tab • Printer Name • Print Cartridge Displays the following messages to indicate remaining toner levels: Remaining Level 2 to 5, "Almost Empty" and "Empty". • Input Tray You can check the following information about the input trays. [Input Tray], [Status], [Paper Size], [Paper Type] Displays the type of the paper loaded into each input tray.
Page 311 Using Smart Organizing Monitor If the machine you are using is not selected, click [Connect Printer], and then do one of the following: • Select the machine's model. • Enter the IP address of the machine manually. • Click [Search Network Printer] to search the machine via the network. Click [OK].
Page 312: Printing The Configuration Page
8. Configuring the Machine Using Utilities • The following operations are possible on these tabs: • Checking the printer name, active protocol, and other printer information • Making interface settings, including the timeout setting and protocol settings • Checking or making TCP/IP settings •...
Page 313: Types Of Lists/Reports
Using Smart Organizing Monitor Types of Lists/Reports Configuration Page Prints general information and the current configurations of the machine. Test Page Prints a test page for checking the printing condition. PCL Config./Font Page Prints the current configuration and installed PCL font list. PS Config./Font Page Prints the current configuration and installed PostScript font list.
Page 314 8. Configuring the Machine Using Utilities...
Page 315: Maintaining The Machine
9. Maintaining the Machine This chapter describes how to replace supplies and how to clean the machine. Replacing the Print Cartridge • Store print cartridge in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity.
Page 316 9. Maintaining the Machine DYG266 Messages on the screen • Replace the print cartridge when "Replacement Required: Print Cartr." appears on the screen. • Prepare a new print cartridge when "Replace Required Soon:Print Cartr." appears on the screen. If paper is loaded in the bypass tray, remove the paper and close the bypass tray. Push the side button to open the front cover, and then slowly lower it.
Page 317 Replacing the Print Cartridge • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. Take the new print cartridge out of the box. DYG271 Take the print cartridge out of the plastic bag. DYG272 Hold the print cartridge and shake it from side to side five or six times.
Page 318 9. Maintaining the Machine Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place. DYH065 Carefully push up the front cover until it closes. Be careful not to trap your fingers. After closing the front cover, wait until the initial screen is displayed.
Page 319: Cautions When Cleaning
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
Page 320: Cleaning The Friction Pad And Paper Feed Roller
9. Maintaining the Machine Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the friction pad and paper feed roller as follows: •...
Page 321 Cleaning the Friction Pad and Paper Feed Roller Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. DYG278 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place.
Page 322: Cleaning The Exposure Glass
9. Maintaining the Machine Cleaning the Exposure Glass Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 323: Cleaning The Auto Document Feeder
Cleaning the Auto Document Feeder Cleaning the Auto Document Feeder Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 324: Moving And Transporting The Machine
9. Maintaining the Machine Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. •...
Page 325: Disposal
Moving and Transporting the Machine Lift the machine using the inset grips on both sides of the machine, and then move it horizontally to the place where you want to use it. If you have removed Tray 2, reinstall it. •...
Page 326 9. Maintaining the Machine...
Page 327: 10. Troubleshooting
10. Troubleshooting This chapter provides solutions for error messages and other problems. Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates a number in an error code that appear differently depending on a specific situation. •...
Page 328 10. Troubleshooting Message Causes Solutions ADF Original An original has been jammed • Remove jammed originals, and then Misfeed inside the ADF. place them again. See page 336 "Removing Paper Jams" and Open ADF Cover page 349 "Paper Feed Problems". and remove paper.
Page 329 Error and Status Messages on the Screen Message Causes Solutions Cannot copy. Combined copying could not be • Use the ADF, even when copying a performed because the originals single sheet. Set original to ADF. were not placed in the ADF. •...
Page 330 10. Troubleshooting Message Causes Solutions Dial Failed The fax could not be sent. • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. • Confirm that the line is not busy. •...
Page 331 Error and Status Messages on the Screen Message Causes Solutions Low voltg stopped The supplied voltage is too low Check the power source. If devices that print to run the machine's functions. consume much electricity, such as halogen heaters or electric heaters, are connected to the same outlet as the machine, plug them into separate outlets.
Page 332 10. Troubleshooting Message Causes Solutions Misfeed: Tray 2 Paper has been jammed in the Remove the jammed paper. See paper tray. page 336 "Removing Paper Jams". Net Communication Connection with the server was Contact the network administrator. Error lost while sending or receiving data.
Page 333 Error and Status Messages on the Screen Message Causes Solutions Scan (USB) The USB cable was Reconnect the USB cable properly, and Disconnected disconnected while scanning then try the operation again. from a computer. Server Connection A scanned file could not be sent Confirm that the destination is registered Failed because the destination could...
Page 334 10. Troubleshooting Message Causes Solutions Sort Copy was The machine's memory reached Press [Exit] to print the originals that were Cancelled capacity while originals were successfully scanned into memory. Then, being scanned from the ADF to copy again the originals left in the ADF. perform sort copying.
Page 335: Panel Indicator
Panel Indicator Panel Indicator The following table explains the meaning of the various indicator patterns that the printer alerts to users about its conditions. Indicator patterns Cause The Alert indicator is lit. The printer cannot be used normally. Check the error on the control panel.
Page 336: Error And Status Messages Appear On Smart Organizing Monitor
10. Troubleshooting Error and Status Messages Appear on Smart Organizing Monitor Message Causes Solutions No Response from • The power cable of the • Check the printer power cord. I/O Device machine is not plugged in. • Check the printer power switch is on. Check the cable, •...
Page 337 Error and Status Messages Appear on Smart Organizing Monitor Message Causes Solutions Paper Type The paper type specified on the For details about changing the paper type Mismatch machine and the type specified setting of the machine, see page 43 in the printer driver do not "Paper Specifications and Adding Paper".
Page 338: Removing Paper Jams
10. Troubleshooting Removing Paper Jams If a paper jam occurs, one of the following messages appears on the control panel: • If the alert indicator lights up continuously or flashes, press the [Status] icon on the [Home] screen and check the displayed message. Message Reference title Internal Misfeed...
Page 339 Removing Paper Jams • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and may smudge. Make test prints until smudges no longer appear. • Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine will cause further jams and possibly damage the machine.
Page 340 10. Troubleshooting Hold the center of the print cartridge and carefully raise it slightly and then pull it out horizontally. DYH063 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar material to avoid dirtying your workspace. Lifting the guide plate, remove the jammed paper carefully.
Page 341 Removing Paper Jams • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing jammed paper from the bypass tray If "Misfeed: BypassTray" appears on the display, follow the procedure below to remove it. If paper is jammed in the bypass tray input area, remove the jammed paper carefully.
Page 342 10. Troubleshooting Hold the center of the print cartridge and carefully raise it slightly and then pull it out horizontally. DYH063 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar material to avoid dirtying your workspace. Lift the A lever, and then remove the jammed paper carefully.
Page 343 Removing Paper Jams • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing jammed paper from the standard tray or duplex unit If "Misfeed: Standard Tray" or "Misfeed: Duplex Unit" appears on the display, follow the procedure below to remove it.
Page 344 10. Troubleshooting Remove the jammed paper carefully. DYG300 Lift the Z lever. DYG530 Remove the jammed paper carefully. DYG531...
Page 345 Removing Paper Jams Close the rear cover. Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. DYG288 Pull tray 1 out completely with both hands. DYG304 Place the tray on a flat surface. Push the lever.
Page 346 10. Troubleshooting DYG306 If there is jammed paper, carefully remove it. DYG308 With the duplex transport unit still lowered, carefully slide tray 1 back in until it stops. DYG310 If paper is loaded in the bypass tray, remove the paper and close the bypass tray.
Page 347 Removing Paper Jams Push the side button to open the front cover, and then carefully lower it. DYH062 Hold the center of the print cartridge and carefully raise it slightly and then pull it out horizontally. DYH063 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. •...
Page 348: Removing Scanning Jams
10. Troubleshooting Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place. DYH065 Using both hands, carefully push up the front cover until it closes. •...
Page 349 Removing Paper Jams DYG313 Close the ADF cover and the cover of the input tray for ADF. Lift the ADF, and if there is any original remaining in the ADF, gently pull the jammed paper to remove it. Be careful not to hold the input tray when lifting the ADF. Doing so may damage the tray. DYG314 Lower the ADF.
Page 350: When You Cannot Print Test Page
10. Troubleshooting When You Cannot Print Test Page Possible cause Solution The power cord, a USB cable, or a Make sure that the power cord, USB cable, and network network cable is not connected cable are connected correctly. Also confirm that they are not correctly.
Page 351: Paper Feed Problems
Paper Feed Problems Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See page 61 "Supported Paper".
Page 352 10. Troubleshooting Problem Solution Multiple sheets of paper are fed at • Fan the paper well before loading. Also make sure that one time. the edges are even by tapping the stack on a flat surface such as a desk. •...
Page 353 Paper Feed Problems Problem Solution The printed paper does not stack • The machine cannot detect the paper that is on the output neatly. tray, so make sure that the stack of paper that is output does not exceed the capacity of the output tray. •...
Page 354: Print Quality Problems
10. Troubleshooting Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the Make sure that the machine is on a level surface. Place the machine's location.
Page 355: Checking The Printer Driver Settings
Print Quality Problems Checking the Printer Driver Settings Problem Solution The printed image is smudged. PCL 5e/6 On the printer driver's [Paper] tab, select [Bypass Tray] in the "Input Tray:" list. In the "Paper Type:" list, select a proper paper type. PostScript 3 On the printer driver's [Paper/Quality] tab, select [Bypass Tray] in the "Paper Source"...
Page 356 10. Troubleshooting Problem Solution Fine lines are fuzzy, of inconsistent Change the dithering settings on the printer driver. For details thickness, or do not appear. about the dithering settings, see the printer driver Help. If the problem persists, specify the settings of the application in which the image was created to change the thickness of the lines.
Page 357: Printer Problems
Printer Problems Printer Problems This section describes printing problems and possible solutions. When You Cannot Print Properly Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters.
Page 358 10. Troubleshooting Problem Solution There is a considerable delay • Processing time depends on data volume. High volume between the print start command data, such as graphics-heavy documents, take longer to and actual printing. be processed. • To speed up printing, reduce the printing resolution using the printer driver.
Page 359: When You Cannot Print Clearly
Printer Problems Problem Solution Images are cut off, or excess pages If you are using paper whose size is smaller than the paper are printed. size selected in the application, use the same size paper selected in the application. If you cannot load paper of the correct size, use the reduction function to reduce the image, and then print.
Page 360 10. Troubleshooting Problem Solution Horizontal lines appear on the • Impact can cause lines to appear on printed paper and printed paper. other malfunctions. Protect the printer from impact at all times, especially while it is printing. • If lines appear on prints, turn the printer off, wait a few moments, and then turn it back on again.
Page 361: When Paper Is Not Fed Or Ejected Properly
Printer Problems Problem Solution Fine dot patterns do not print. Only when using PostScript 3 Change the [Dithering] setting in the printer driver's dialog box. See the printer driver Help. If rubbed with your finger, the print The setting of the paper may not be correct. For example, smears.
Page 362: Other Printing Problems
10. Troubleshooting Other Printing Problems Problem Solution The toner has run out and printing When the "Continue printing?" message appears on the has stopped. control panel, pressing [Yes] allows you to print a few more pages, but the print quality of those pages may be lower.
Page 363: Copier Problems
Copier Problems Copier Problems When You Cannot Make Clear Copies Problem Solution The printed copy is blank. The original is not placed correctly. When using the exposure glass, place originals copy side down. When using the ADF, place them copy side up. See page 76 "Placing Originals".
Page 364: When You Cannot Make Copies As Wanted
10. Troubleshooting Problem Solution When copying from the exposure Place the original copy side down, making sure that it is glass, the print area of the copy is aligned to the rear left corner and pressed flat against the out of alignment with the original. exposure glass.
Page 365: Scanner Problems
Scanner Problems Scanner Problems When You Cannot Browse the Network to Send a Scan File Problem Solution The following machine settings may Check the settings. See page 280 "Configuring the Network not be correct: Settings". • IP address • Subnet Mask When Scanning Is Not Done As Expected Problem Solution...
Page 366: Fax Problems
10. Troubleshooting Fax Problems When You Cannot Send or Receive Fax Messages As Wanted Transmission Problem Causes Solutions Cannot send files. The telephone line may be Check if the telephone line is properly disconnected. connected to the machine. For details, see Setup Guide.
Page 367 Fax Problems Problem Causes Solutions When using On Hook Dial, If the machine fails to detect Press [Scan Size] in [Scanner Features], "Receiving..." appears and the size of the original when select the scan size, and then resend the transmission is not allowed. the [Start] key is pressed, it document.
Page 368 10. Troubleshooting Printing Problem Causes Solutions Print is slanted. The paper is fed at a slant. Load the paper correctly. For details about loading paper, see page 44 "Loading Paper". Misfeeds occur frequently. The number sheets loaded Load paper only as high as the upper in the paper tray exceeds limit markings inside the paper tray.
Page 369: When An Error Is Notified Via A Report Or E-Mail
Fax Problems Problem Causes Solutions The background of received Image density is too high. Adjust the image density. See images appears dirty. page 158 "Specifying Scan Settings for Scanning". Images from the back of the page appear. Received image is too light. When using moist, rough, or Use the recommended paper.
Page 370 10. Troubleshooting This report can be used to identify lost files. If a document stored for Memory Transmission was lost, resend it. If a document received by Memory Reception was lost, ask the sender to resend it. Error Report (E-mail) The Error Report (E-mail) is printed by the machine when it is unable to send an Error notification Email.
Page 371: Error Code
Fax Problems • If Transmission Error Mail Notification cannot be sent, Transmission Error Report is printed by the machine. Error Code The table below describes the meaning of error codes that appear under "Results" on Fax Journal or transmission status report, and what to do when a particular error code appears. "X"...
Page 372 10. Troubleshooting Error Code Solution 1XXX32 to 1XXX84 An error occurred while sending a fax. • Check if the telephone line is properly connected to the machine. • Disconnect the telephone line cord from the machine, and connect the cord to a telephone. Check if you can make calls using the telephone.
Page 373 Fax Problems Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
Page 374 10. Troubleshooting Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
Page 375 Fax Problems Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. •...
Page 376: Common Problems
10. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not turn on. The power cord is not • Make sure that the power connected properly.
Page 377 Common Problems Problem Possible cause Solution The network setting may not Using Web Image Monitor, If the problem persists, contact have been configured properly. check the setting and check your service representative. whether printing can be performed. Cannot connect to wireless A wireless LAN option is not Wi-Fi Direct connection and LAN.
Page 378 10. Troubleshooting...
Page 379: 11. Configuring Network Settings
11. Configuring Network Settings This chapter describes how to connect the machine to the network and specify the network settings. Configurations differ according to the communication environment of your system. Installing Smart Organizing Monitor When Using macOS The following procedure is explained using macOS 11.2.3 as an example. Download the latest driver from the manufacturer's website.
Page 380: Connecting The Machine To A Wired Network
11. Configuring Network Settings Connecting the Machine to a Wired Network Configuring the IPv4 Setting Press the [Setting] icon on the [Home] screen. Press [Network Settings]. Enter the administrator password. Press [IPV4 Configuration]. Press [IPV4 DHCP]. Select [Active] to automatically obtain the IP address or [Inactive] to specify the IP address manually.
Page 381 Connecting the Machine to a Wired Network Turn off the machine, and then turn it back on. Setup is completed.
Page 382: Connecting The Machine To A Wireless Network
11. Configuring Network Settings Connecting the Machine to a Wireless Network • To use wireless network, the wireless LAN option needs to be installed to the machine. There are four methods for connecting the machine to a wireless network: • Using the Wi-Fi Setup Wizard See page 380 "Using the Wi-Fi Setup Wizard".
Page 383: Using The Wps Button
Connecting the Machine to a Wireless Network Enter the password using the number keys, and then press [OK]. A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock] under [Administrator Tools] menu. Press [Network Wizard]. Press [Wireless (Wi-Fi)].
Page 384 11. Configuring Network Settings Press the [Home] key. Press the Wireless (Wi-Fi) icon on the [Home] screen. Enter the password using the number keys, and then press [OK]. A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock] under [Administrator Tools] menu.
Page 385: Using A Pin Code
Connecting the Machine to a Wireless Network Using a PIN Code A router (access point) is needed to set up a connection. To establish a connection using the PIN code, use a computer that is connected to the router (access point). Make sure the Ethernet cable is not connected to the machine.
Page 386 11. Configuring Network Settings "Connected to access point." is displayed. Press [OK] to return to the screen displayed in Step 9, and then press the [Home] key to return to the initial screen. • Connection has failed: "Failed to connect to access point." is displayed. Press [OK] to return to the screen displayed in Step 9.
Page 387: 12. Appendix
12. Appendix This chapter describes the machine specifications and consumables. Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver.
Page 388: Security Association
12. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.
Page 389: Encryption Key Exchange Settings Configuration Flow
Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine 1. Set the same IPsec settings as the machine on 1. Set the IPsec settings on Web Image Monitor. 2.
Page 390: Specifying Ipsec Settings On The Computer
12. Appendix • An administrator password can be specified in the [Administrator] tab. Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 10 in an IPv4 environment as an example.
Page 391 Transmission Using IPsec In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address or Subnet"...
Page 392: Enabling And Disabling Ipsec Using The Control Panel
12. Appendix • To disable the computer's IPsec settings, select the security policy, right click, and then click [Un- assign]. Enabling and Disabling IPsec Using the Control Panel • [IPsec] is displayed when a password is set in [Admin. Tools Lock]. •...
Page 393: Notes About The Toner
Notes about the Toner Notes about the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. •...
Page 394: Specifications Of The Machine
12. Appendix Specifications of the Machine This section lists the machine's specifications. • We have obtained each author's permission for the use of applications including open-source software applications. For details about the copyright information for these software applications, see About Open Source Software License. General Function Specifications Item Description...
Page 395: Printer Function Specifications
Specifications of the Machine Item Description Power consumption • Maximum The power level when the main switch 960 W is turned off and the power cord is • Ready plugged into an outlet: 1 W or less 65.7 W • During printing 527 W Noise emission •...
Page 396: Copier Function Specifications
12. Appendix Item Description Printer language PCL6, PCL5e, PostScript3 Fonts (PCL6, PCL5e, PostScript3) 80 fonts Copier Function Specifications Item Description Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 300 ×...
Page 397 Specifications of the Machine Item Description Maximum resolution when scanning from the • Exposure glass control panel (Scan to E-mail, Scan to FTP, Scan 600 × 600 dpi to Folder, Scan to USB) • ADF 300 × 300 dpi Maximum resolution when scanning from a •...
Page 398: Fax Function Specifications
12. Appendix Item Description Protocol • Network TCP/IP • E-mail transmission SMTP, POP • Scan to Folder SMB, FTP • You can use SMB protocol (139/TCP, 137/UDP) or CIFS protocol (445/ TCP) for sending folders with SMB. • The Scan to Folder function with SMB protocol (139/TCP, 137/UDP) is enabled under NetBIOS over TCP/IP environment only.
Page 399 Specifications of the Machine Item Description Data compression methods MH, MR, MMR Memory capacity • Transmission 100 sheets • Reception 95 sheets (8 dots per mm × 3.85 line per mm, MMR, ITU-T # 1 chart) Address book • Speed dial 100 items •...
Page 400: Paper Feed Unit Pb1130
12. Appendix Item Description Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Destination machine specifications • Communication protocols • Transmission SMTP, TCP/IP •...
Page 401 Specifications of the Machine Dimensions (Width × Depth × Height) 370 × 392 × 89 mm (14.6 × 15.4 × 3.5 inches) Paper weight For details, see page 61 "Supported Paper". Weight Less than 3 kg (6.6 lb.)
Page 402: Consumables
12. Appendix Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridge Print cartridge Average printable number of pages per cartridge Black 3,500 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19798 and the image...
Page 403: Information For This Machine
Information for This Machine Information for This Machine Notes to Users in the State of California (Notes to Users in USA) Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate Notes to Users in the United States of America Part 15 of the FCC Rules Note: This equipment has been tested and found to comply with the limits for a Class B digital device,...
Page 404 Address: 350 Cobalt Way, Sunnyvale, California, 94085, USA Telephone number: (408)992-2900 Product Name: Multifunction Digital Product(Copier/Printer/Scanner) Model Number: 132 MF Part 68 of the FCC Rules regarding Facsimile Unit 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX.
Page 405: Notes To Canadian Users Regarding Facsimile Unit
Information for This Machine 9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 10. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment.
Page 406: Energy Star Program
12. Appendix ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.
Page 407 Information for This Machine Specifications Energy Saver mode 1 Power Consumption 44.4 W Default Time 30 seconds Recovery Time 7.93 seconds Energy Saver mode 2 Power Consumption 0.871 W Default Time 30 seconds Recovery Time 10.41 seconds Duplex Function Standard *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.
Page 408: Trademarks
12. Appendix Trademarks Google Chrome, and Google Play are trademarks or registered trademarks of Google LLC. macOS, TrueType, App Store, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. ® Firefox is a registered trademark of the Mozilla Foundation. ®...
Page 409 Trademarks ® ® Microsoft Windows Server 2012 R2 Essentials ® ® Microsoft Windows Server 2012 R2 Standard • The product names of Windows Server 2016 are as follows: ® ® Microsoft Windows Server 2016 Standard ® ® Microsoft Windows Server 2016 Essentials ®...
Page 410 12. Appendix...
Page 411: Index
INDEX 105, 110 2-sided copy............Basic operation............... Address book..........132, 226 105, 110 Combine............... address book (LAN-Fax)......188, 191 Enlarge................ADF............... ID Card copy..............Reduce................ADF (Auto Document Feeder)..... 78, 321 Scan settings..............Administrator password....... 13, 241, 302 Specifications..............Administrator settings.......... Counter information..........
Page 412 Fax only mode............. 317, 318, 320, 321 Cleaning the machine....Fax printing............Replacing the print cartridge.......... Maintenance page........250, 301 Fax Received File Processing......mDNS setting............Fax Speed Dial destination list......Memory transmission.......... Fax TX/RX standby file list........Menu chart............FAX/TAD mode..........
Page 413 Thick Paper 1..............Scan to E-mail..............123, 140 Thick Paper 2..............Scan to Folder............Thin Paper................Scan to FTP..............PCL6..............Scan to USB..............Scanning from Smart Organizing Monitor....Placing originals............ TWAIN................POP3 settings............WIA.................. Print Scan destinations...... 132, 138, 142, 272 Basic operation..............
Page 414 TCP/IP status............Time setting............TLS security setting..........Toner..............Toner saving............Top page............. Trademarks............Transmission mode..........Tray 1..............Tray 2..............Tray paper settings........236, 264 Troubleshooting......... 361, 363, 364 Error and status messages appear on Smart Organizing Monitor................Error and status messages on the screen...... 348, 349, 352, 355, 374 Other problems....

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