Page 1: Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server...
Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see P.17 “Machine Types”.) • Type 1: C2824/DSc428/LD328c/Aficio 3228C • Type 2: C3528/DSc435/LD335c/Aficio 3235C •...
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver &...
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.166 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, fac-...
Page 6: Paperless Fax Transmission And Reception
Paperless Fax Transmission and Reception Reception • You can store received fax messag- es on the machine's hard disk, in- stead of printing them onto paper. You can use DeskTopBinder Pro- fessional*/Lite or a Web browser to check, print, delete, retrieve, or download documents using your computer (Storing received docu- ments).
Page 7: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment • You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference. • With ScanRouter delivery soft- ware, you can save scanned docu- ments in specified destinations on network computers (File storage).
Page 8: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can monitor machine status and change settings using a computer. • Using SmartDeviceMonitor Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.
Page 9: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i What You Can Do with This Machine... iii Copier, Facsimile, Printer, and Scanner Functions ... iii Utilizing Stored Documents ... iii Paperless Fax Transmission and Reception... iv Fax Transmission and Reception Through the Internet ... iv Using the Scanner in a Network Environment ...
Page 10 Printing Stored Documents ... 44 Deleting Stored Documents ... 47 Viewing Stored Documents Using a Web Browser ... 47 Downloading Stored Documents... 48 Settings for the Document Server... 49 4. User Tools (System Settings) User Tools Menu (System Settings)... 51 Accessing User Tools (System Settings) ...
Page 11 Registering a Protection Code ... 101 Registering a Protection Code To a Single User ...101 Registering a Protection Code To a Group User ...102 Registering the Transfer Request ... 103 Registering a Transfer Station/Receiving Station ... 103 Changing a Registered Transfer Station/Receiving Station ...105 Deleting a Registered Transfer Station/Receiving Station ...106 Registering SMTP and LDAP Authentication...
Page 12 Where to Put Your Machine ... 148 Machine Environment ...148 Moving...148 Power Connection...149 Access to the Machine ...149 Maintaining Your Machine ... 150 Cleaning the Exposure Glass...150 Cleaning the Exposure Glass Cover ... 150 Cleaning the Auto Document Feeder...150 Cleaning the Dustproof Glass ... 151 Earth Leakage Breaker ...
Page 13: Notice
Notice Notice To Wireless LAN Interface (option) Users Notes to users It is strictly forbidden to use antenna(s) except designated. The antenna(s) of this device must not be co-located or operating in conjunc- tion with any other antenna or transmitter. This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled environment.
Page 14 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.
Page 15 Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne et son gain doivent être choisis de façon á ce que la puissance isotrope rayonnée équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante. Ce dispositif a été...
Page 16: Copyrights And Trademarks
Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 17: Information About Installed Software
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 18 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 19 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
Page 20 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
Page 21 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 22 Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 23: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 24: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 25 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 26: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. R CAUTION ADL009S...
Page 27: Energy Star Program
ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Page 28 Specifications Low - Power Power consumption mode Default interval Recovery Time Sleep mode Power consumption Default interval Recovery time Duplex Priority ❖ ❖ ❖ ❖ Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of envi- ronmentally friendly recycled paper. Please contact your sales representative for recommended paper.
Page 29: Machine Types
Machine Types This machine comes in three models which vary in copy speed. To confirm which model you have, see the inside front cover. Type 1 Copy speed/B&W 28 copies/minute (A4K, 8 Copy speed/Full Color 24 copies/minute (A4K, 8 Type 2 35 copies/minute "...
Page 31: Getting Started
Guide to Components Exposure glass cover (optional) or Auto Document Feeder (ADF) (op- tional) Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of origi- nals here. They will be fed automatically, one by one.
Page 32 Getting Started Control panel See p.23 “Control Panel”. Standard tray Copied, printed paper or fax messages are delivered here. Front cover Open to access the inside of the machine. Upper right cover Open this cover to replace the toner car- tridge.
Page 33: External Options
External Options Left tray If you select this as the output tray, copies will be delivered face down. Exposure glass cover Lower this cover over originals before copying. Load a stack of originals here. They will be fed in automatically. Scanner Accessibility Unit This unit lets you operate the machine or scan documents from the side instead of...
Page 34: Internal Options
Getting Started Internal Options Fax unit Allows you to use the facsimile function. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 35: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully in- stalled. Screen contrast knob Adjusts display panel brightness. { { { { User Tools/Counter} } } } key • User Tools Press to change defaults and condi- tions to meet your requirements.
Page 36 Getting Started { { { { Program} } } } key (copier/facsimi- le/scanner mode) Press to register frequently used settings, or recall registered settings. { { { { Clear Modes} } } } key Press to clear previous copy job settings. { { { { Energy Saver} } } } key Press to switch into and out of Energy Saver mode.
Page 37: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted thus .
Page 38: When The Authentication Screen Is Displayed
Getting Started When the Authentication Screen is displayed When Basic Authentication, Windows Authentication, or LDAP Authentication is set, the authentication screen is displayed. Unless a valid user name and pass- word are entered, operations are not possible with the machine. Note ❒...
Page 39 Log Off Important ❒ To prevent unauthorized users from using the machine, always log off when you have finished using the machine. A A A A Press { { { { User Tools / Counter} } } } . B B B B Press [Logout].
Page 40: Turning On The Power
Getting Started Turning On the Power This machine has two power switch- ❖ ❖ ❖ ❖ Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies. ❖...
Page 41: Turning Off The Power
Turning Off the Power A A A A Make sure the exposure glass cov- er or the ADF is in the right posi- tion. B B B B Press the operation switch. The On indicator turns off. Note ❒ Even if you press the operation switch, and the indicator does not turn off, it will blink in the following cases:...
Page 42: Saving Energy
Getting Started Saving Energy - Energy Saver Mode If you do not use the machine for a certain period after an operation, or when you press the { { { { Energy Saver} } } } key, the display disappears and the machine goes into Energy Saver mode.
Page 43: Combined Function Operations
2. Combined Function Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying • During On hook dialing for fax transmission •...
Page 44: System Reset
Combined Function Operations ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.55 “Function Priority”. - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.
Page 45: Multi-Access
Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 46 Combined Function Operations Mode after you select Copy Mode before you select Copy Operations for Copying Stapling Sort Interrupt Copy- Operations for Copying Copying Facsimile Transmission Opera- tion/Manual Recep- tion Operation Scanning an origi- nal for Memory Transmission Memory Transmis- sion Immediate Trans- mission...
Page 47: Document Server
Mode after you select Copy Mode before you select Document Server Operations for Document Server Scanning a Docu- ment to Store in Document Server Printing from Doc- ument Server DeskTopBinder Printing from Doc- Professional/Lite ument Server Sending a Facsimi- le from Document Server Web Document Printing...
Page 48 Combined Function Operations...
Page 49: Relationship Between Document Server And Other Functions
Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to store function documents Copy/Docu- Copy ment Server Printer Document Server Available Facsimile Facsimile Scanner Scanner You can send stored documents using the facsimile function. See “Sending a Stored File”, Facsimile Reference <Advanced Features>.
Page 50: Document Server Display
Document Server Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display Operating status and messages. The title of the currently selected screen. The numbers of originals, copies, and printed pages. The icons below show the functions active when the documents were stored in the Document Server.
Page 51: Using The Document Server
Using the Document Server Storing Data ❖ ❖ ❖ ❖ File name Stored documents are automatically named “COPY0001”, “COPY0002”. You can change assigned file names. ❖ ❖ ❖ ❖ User name You can register a user name to identify the user or user group that stored the documents.
Page 52 Document Server A A A A Press the { { { { Document Server} } } } key. B B B B Press [Scan Original]. C C C C Enter a user name, file name, or password if necessary. Note ❒...
Page 53 When no user names are registered in the Address Book, the User (Destination) Name entry display appears. Reference p.75 “Authentication Informa- tion” When using a registered user name in the Address Book A Select a registered user name from the list, and then press [OK].
Page 54: Changing A Stored Document's File Name, User Name, Or Password
Document Server To set or change a password A A A A Press [Scan Original]. The Scan Original display appears. B B B B Press [Password]. C C C C Enter a password using the num- ber keys (four digits), and then press the { { { { #} } } } key.
Page 55: Searching For Stored Documents
❒ You can sort document names in the list by user name, file name, or date. To sort docu- ments, press [User Name], [File Name], or [Date]. ❒ If you cannot determine docu- m ent c on ten t from t he file name, you can print just the first page of the document for check- ing purposes.
Page 56: Printing Stored Documents
Document Server To search by file name A A A A Press the { { { { Document Server} } } } key. B B B B Press [Search by File Name]. C C C C Enter the file name using the let- ter keys, and then press [OK].
Page 57 B B B B If you need to change print set- tings, press [Print Settings]. The Print Settings display appears. User names, file names, and print order of documents appear. Note ❒ Print settings made for printing in copier or printer function re- main after printing and applied to the next job.
Page 58 Document Server Changing the number of copies during printing Limitation ❒ The number of copies can only be changed when the Sort function is selected in the print settings. A A A A Press the { { { { Clear/Stop} } } } key. B B B B Press [Change Quantity].
Page 59: Deleting Stored Documents
❒ You can sort document names in the list by user name, file name, or date. To sort docu- ments, press [User Name], [File Name], or [Date]. ❒ To cancel a document selection, press it again. B B B B Press [Print 1st Page].
Page 60: Downloading Stored Documents
Document Server C C C C Click [Document Server]. The Document Server File List ap- pears. Note ❒ To switch the display format, click [Details], [Thumbnails] or [Icons] from the [Display method] list. D D D D Click the properties button of the document you want to check.
Page 61: Settings For The Document Server
Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features P.4/5”, Copy Refer- ence.) Items General Features ❖ ❖ ❖ ❖ System Settings (See p.55 “General Features”, p.58 “Tray Paper Settings”, p.61 “Timer Settings”, and p.63 “Administrator Tools”.) Items General Features Tray Paper Settings...
Page 62 Document Server...
Page 63: User Tools (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference. ❖...
Page 64 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.58 “Tray Paper Settings”.) Paper Tray Priority: Copier Paper Tray Priority: Facsimile Paper Tray Priority: Printer Tray Paper Size: Tray 2 Tray Paper Size: Tray 3 Tray Paper Size: Tray 4 Paper Type: Bypass tray Paper Type: Tray 1 Paper Type: Tray 2...
Page 65 ❖ ❖ ❖ ❖ File Transfer • For details about network settings, see “User Tools Menu (System Set- tings)”, Network Guide. ❖ ❖ ❖ ❖ Administrator Tools (See p.63 “Administrator Tools”.) User Authentication Management Administrator Authentication Management Program /Change Administrator Key Counter Management Extended Security Display/Print Counter...
Page 66: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) This section is for administrators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings dif- fer from normal operations. Al- ways quit User Tools when you have finished.
Page 67: Settings You Can Change With User Tools
Settings You Can Change with User Tools Reference To access User Tools, see p.54 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒ Default: On ❖...
Page 68 User Tools (System Settings) ❒ When the left tray, 2 tray finisher, or booklet finisher is installed on the ma- chine, you can specify an output tray for each document to be delivered. For details about how to specify an output tray for each function, see the following sections: •...
Page 69 ❒ Paper will be delivered to the external tray when copying onto OHP trans- parencies, thick paper, thick paper (back side) or 12" × 18"paper from the bypass tray, even if you have specified not to use the external tray as the output tray.
Page 70: Tray Paper Settings
User Tools (System Settings) Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❒ When optional paper tray unit is installed, "Tray3" and "Tray4" is dis- played.
Page 71 Note ❒ The paper guide for the optional LCT is fixed for A4K, 8 paper. Contact your service representative if you need to change the paper size. ❒ Default: • Tray 2: Auto Detect • Tray 3: Auto Detect • Tray 4: Auto Detect Reference p.128 “Changing the Paper Size”...
Page 72 User Tools (System Settings) ❖ ❖ ❖ ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. Note ❒...
Page 73: Timer Settings
Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified time has elapsed following job completion, the machine au- tomatically turns off in order to conserve energy. This function is called “Au- to Off”. The machine status after the Auto Off operation is referred to as “Sleep mode”.
Page 74 User Tools (System Settings) ❖ ❖ ❖ ❖ Copier/Document Server Auto Reset Timer (copier/Document Server) Specifies the time to elapse before copier and Document Server modes reset. Note ❒ If [Off] is selected, the machine does not automatically switch to the user code entry screen.
Page 75: Administrator Tools
❖ ❖ ❖ ❖ Auto Logout Timer You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in. Note ❒ Default: On, 60 seconds ❒...
Page 76: Display/Print Counter
User Tools (System Settings) ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the various counters. • Display/Print Counter Displays counters for each functions (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, Staple). • Print Counter List Prints out a list of counters for each functions. •...
Page 77 ❖ ❖ ❖ ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.70 “Address Book”. • [Program / Change] You can register and change names as well as user codes. •...
Page 78 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Program / Change / Delete Transfer Request You can register fax destinations for the Transfer Request function in facsim- ile mode. For details about operations, see p.103 “Registering the Transfer Request”. •...
Page 79 The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly. Note ❒ You can also select a name using the number keys. ❖ ❖ ❖ ❖ Print Address Book: Destination List You can print the list of names registered in the Address Book.
Page 80 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Select Title You can specify the title to select a name. Note ❒ Default: Title 1 ❖ ❖ ❖ ❖ Auto Delete File You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.
Page 81 ❖ ❖ ❖ ❖ Auto Erase Memory Setting When the optional DataOverwriteSecurity Unit is installed, you can specify if data is to be automatically deleted after a job is completed. Note ❒ Default: Off ❒ You can also specify the method of overwriting. Reference See the manual for DataOverwriteSecurity Unit.
Page 82: Address Book
User Tools (System Settings) Address Book Registering information such as the names of users and their e-mail ad- dresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.
Page 83 • IP-Fax Destination ❖ ❖ ❖ ❖ E-mail You can register e-mail destina- tions in the Address Book. ❖ ❖ ❖ ❖ Folder You can register the protocol, path name and server name. • SMB • FTP ❖ ❖ ❖ ❖ Protection You can set protection codes to stop sender's name from being used or folders from being access-...
Page 84 User Tools (System Settings) Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax. You can also specify an e-mail ad- dress by selecting the destination shown on the initial scanner display when sending a document using the...
Page 85: Registering Names
Registering Names The user name is useful for selecting a destination when sending faxes or e- mail. You can also use it as a folder destination. Registering a Name A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 86: Deleting A Registered Name
User Tools (System Settings) E E E E Select the registered name you want to change. Press the name key, or enter the registered number using the num- ber keys Note ❒ If you press by the registered name, user code, fax number, folder name e-mail address, or IP-Fax desti- nation.
Page 87: Authentication Information
Authentication Information Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer Note ❒ The number of copies made of doc- uments stored in the Document Server using the facsimile function is counted for each user code.
Page 88: Changing A User Code
User Tools (System Settings) H H H H Press [T T T T Next] twice. I I I I Select the functions to be used with the user code from Available Functions. J J J J Press [OK]. Note ❒ To continue registering user codes, repeat the procedure from step K K K K...
Page 89: Displaying The Counter For Each User Code
C C C C Press [Administrator Tools], and then press [T T T T Next]. D D D D Press [Address Book Management]. E E E E Select the name whose code is to be deleted. Press the name key, or enter the registered number using the num- ber keys.
Page 90: Clearing The Number Of Prints
User Tools (System Settings) To print the number of prints for all user codes A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools].
Page 91: Fax Destination
Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fac- simile function. • It is easy to select the fax destina- tion if you register a “User (Desti- nation) Name”...
Page 92: Registering A Fax Destination
User Tools (System Settings) ❒ You can program a standard message other than those registered in the machine. See “Programming, Chang- ing, and Deleting Standard Messages”, Facsimile Refer- ence <Advanced Features>. • International TX mode When setting the International TX mode to [On], the machine transmits more carefully by lowering transmission speed.
Page 93 To select the line A Press [Select Line]. B Select the line, and then press [OK]. To program the SUB Code A Press [Adv. Features], and then select [SUB Code]. B Press [Change] under TX SUB Code. C Enter a SUB Code using the number keys, and then press [OK].
Page 94: Changing A Registered Fax Destination
User Tools (System Settings) Reference p.159 “Entering Text” F Press [OK]. G Press [Change] under Line 3. H Select a standard message, and then press [OK]. I Press [OK]. H H H H Press [OK]. Note ❒ When a group is registered, you can also set label insertion to the group.
Page 95: Deleting A Registered Fax Destination
To change the SEP Code A Press [Adv. Features]. B Press [SEP Code]. C Press [Change] under RX SEP Code. D Enter the new SEP Code, and then press [OK]. E To change the password, press [Cha ng e] u n de r Pa ss w o rd (PWD).
Page 96: Registering An Ip-Fax Destination
User Tools (System Settings) H H H H Press [Delete All], and then press [OK]. I I I I Press [OK]. J J J J Press [Exit]. K K K K Press the { { { { User Tools/Counter} } } } key. Registering an IP-Fax Destination Reference...
Page 97: Changing A Registered Ip-Fax Destination
C C C C Enter a SEP Code using the num- ber keys, and then press [OK]. D D D D To enter a password, press [Change] under Password (PWD). E E E E Enter a password using the num- ber keys, and then press [OK].
Page 98: E-Mail Destination
User Tools (System Settings) E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e- mail. • It is easy to select the e-mail desti- nation if you register “Name”...
Page 99: Changing A Registered E-Mail Destination
G G G G Press [Change] under E-mail Ad- dress. H H H H Enter the e-mail address, and then press [OK]. Entering the e-mail address A Enter the e-mail address. B Press [OK]. Using the e-mail address as the sender When an e-mail address is entered, it can be used as the sender's ad-...
Page 100: Deleting A Registered E-Mail Destination
User Tools (System Settings) Deleting a Registered E-mail Destination To delete a name entirely, see p.74 “Deleting a Registered Name”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 101: Registering Folders
Registering Folders By registering a shared folder, you can send scan files to it directly. There are two types of protocol you can use: • SMB For sending files to shared Win- dows folders • FTP Use when sending files to an FTP server.
Page 102 User Tools (System Settings) F F F F Press [Auth. Info], and then press [T T T T Next]. G G G G Press [Specify Other Auth. Info] on the right side of Folder Authenti- cation. Note ❒ When [Do not Specify] is selected, the SMB User Name and SMB Password that you have speci- fied in Default User Name /...
Page 103 Note ❒ If you have already specified your user name and pass- word in steps Browse Network display only lists client computers you are authorized to access. B Select a client computer. Shared folders under it appear. Note ❒ You can press [Up One Level] to switch between levels.
Page 104 User Tools (System Settings) G G G G Select the items you want to change. To change the protocol A Press [FTP]. B A confirmation message appears. Press [Yes]. Note ❒ Changing the protocol will clear all settings made under the previous protocol.
Page 105: Using Ftp To Connect
Using FTP to Connect Note ❒ To register a shared folder config- ured in Windows, see p.89 “Using SMB to Connect”. To register an FTP folder A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 106 User Tools (System Settings) O O O O Press [Change] under Server Name. P P P P Enter the server name, and then press [OK]. Note ❒ You can enter a server name us- ing up to 64 characters. Q Q Q Q Press [Change] under Path.
Page 107 Note ❒ Changing the protocol will clear all settings made under the previous protocol. C Enter each item again. Reference p.89 “To register an SMB folder”. Changing items under FTP A Press [Change] under Port No. B Enter the new port number, and then press [#].
Page 108: Registering Names To A Group
User Tools (System Settings) Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Note ❒...
Page 109: Registering Names To A Group
Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 110: Removing A Name From A Group
User Tools (System Settings) Removing a Name from a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next].
Page 111: Deleting A Group
H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 112 User Tools (System Settings) G G G G Select the group that you want to delete from. H H H H Press [OK]. The group key is deselected and the group is deleted from it.
Page 113: Registering A Protection Code
Registering a Protection Code You can stop sender's names or fold- ers being accessed by setting a protec- tion code. You can use this function to protect the following: • Folders You can prevent unauthorized ac- cess to folders. • Sender's names (when sending e- mails) You can prevent misuse of sender's names.
Page 114: Registering A Protection Code To A Group User
User Tools (System Settings) H H H H Press [OK]. I I I I Press [Exit]. J J J J Press the { { { { User Tools/Counter} } } } key. Registering a Protection Code To a Group User A A A A Press the { { { { User Tools/Counter} } } } key.
Page 115: Registering The Transfer Request
Registering the Transfer Request This section describes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Note ❒ Before you can use Transfer Re- quest, you must program the Poll- ing ID and set the Transfer Report. S e e “P ro g ra m m i n g a P o l lin g ID”and “Transfer Report”, Facsim- ile Reference <Advanced Features>.
Page 116 User Tools (System Settings) Reference p.159 “Entering Text” To select the title A To associate a Transfer Request name with a title, press the title key under Select Title. Note ❒ The keys you can select are as follows: • [Freq.]… Added to the page that is displayed first.
Page 117: Changing A Registered Transfer Station/Receiving Station
Changing a Registered Transfer Station/Receiving Station A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next]. D D D D Press [Address Book: Program / Change / Delete Transfer Request].
Page 118: Deleting A Registered Transfer Station/Receiving Station
User Tools (System Settings) Deleting a Registered Transfer Station/Receiving Station A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next].
Page 119: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Ad- dress Book, you can register a login password to be used when accessing an SMTP server. Reference To use an SMTP server, you need to program it beforehand. For de- tails, see "SMTP Server Settings", Network Guide.
Page 120: Ldap Authentication
User Tools (System Settings) Note ❒ To change the SMTP Authenti- cation settings, repeat steps LDAP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an LDAP server. Reference To use an LDAP server, you need to program it beforehand.
Page 121: Troubleshooting
If Your Machine Does Not Operate As You Want The following chart contains explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.
Page 122 Troubleshooting Problem The main power indicator continues blinking and does not turn off when pressed. “ Self Checking... appears. Original images are print- ed on the reverse side of the paper. Misfeeds occur frequently. An error message remains, even if misfed paper is re- moved.
Page 123 Problem Causes The Authentication screen Basic Authentication, Win- appears. dows Authentication, or LDAP Authentication is set. The use of the function is “ You do not have restricted to authenticated the privileges to users only. use this func- tion. ” is displayed. This user code is not al- “...
Page 124: Document Server
Troubleshooting Document Server Problem " Scanned pages exceeded max. number. Do you want to store the scanned pag- es as a file? " appears. You forgot your password. You cannot find out what is stored in a file. Memory frequently becomes full. You want to check print quality be- fore making a large print run.
Page 125: B Loading Paper
B Loading Paper Important ❒ Tray 1 and LCT use A4 Kpaper ex- clusively. Load only A4 paper at all times. ❒ If you want to load Letter- sized " × 11"K) paper in Tray paper (8 1 or LCT, contact your sales or ser- vice representative.
Page 126: Loading Paper Into Large Capacity Tray (Optional)
Troubleshooting The following paper sizes are not selected automatically: • B5 JISL • 8 "×14"L • 8 "×11"L Reference p.129 “If you load a paper size that is not selected automatical- ly”. Loading Paper into Large Capacity Tray (optional) LCT (optional) uses A4Kpaper ex- clusively.
Page 127 BLoading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see “Letterhead Setting”...
Page 128: D Adding Toner
Troubleshooting D Adding Toner When Dappears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 129: Inserting Toner
Note ❒ The message “ DToner is almost empty. name and the telephone number for ordering. ❒ The consumption of toner depends on the humidity, temperature and print- ing factors such as image size, density, number of prints, paper size, and pa- per type.
Page 130 Troubleshooting When toner remains Toner can remain inside the toner cartridge in certain environments. If this hap- pens, set the toner cartridge again. Toner will be supplied automatically, and you can then continue to use it.
Page 131: Clearing Misfeeds
x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.
Page 132 Troubleshooting...
Page 133 xClearing Misfeeds AFZ009S...
Page 134 Troubleshooting...
Page 135 xClearing Misfeeds AFZ010S...
Page 136 Troubleshooting...
Page 137 xClearing Misfeeds AFZ011S...
Page 138 Troubleshooting...
Page 139 xClearing Misfeeds AFZ012S...
Page 140: Changing The Paper Size
Troubleshooting Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.58 “Tray Paper Size:Tray 2–4”. Note ❒ Tray 1 and LCT (optional) use only A4Kpaper.
Page 141: If You Load A Paper Size That Is Not Selected Automatically
F F F F Square the paper, and then load it in the tray with the copying face down. Important ❒ Do not stack paper over the lim- it mark. ❒ Check the top of the paper is aligned to the right side. Note ❒...
Page 142 Troubleshooting E E E E Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direc- tion is displayed. F F F F Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 143: Adding Staples
d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.21 “External Options”. 2 Tray Finisher dAdding Staples AAE009S...
Page 144: Booklet Finisher
Troubleshooting Booklet Finisher AFZ013S...
Page 145: Removing Jammed Staples
Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ After removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 146: Booklet Finisher
Troubleshooting Booklet Finisher AFZ014S...
Page 147: Removing Punch Waste
y Removing Punch Waste Note ❒ While " Punch Receptacle Full is displayed, you cannot use the Punch function. 2 Tray Finisher A A A A Open the front cover of the 2 tray finisher. B B B B Pull out the punch waste box, and then remove punch waste.
Page 148: Booklet Finisher
Troubleshooting Booklet Finisher A A A A Hold the release lever, and then pull out the booklet finisher. B B B B Pull out the punch waste box, and then remove the paper chips. C C C C Reinstall the punch waste box. Note ❒...
Page 149: Replacing The Stamp Cartridge
Replacing the Stamp Cartridge When the stamp begins to fade, re- place the cartridge. Note ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Use the cartridge specified for this machine. ❒ Do not attempt to put ink into the cartridge.
Page 150: Adjusting The Color Registration
Troubleshooting Adjusting the Color Registration When the machine is moved, the Fus- ing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing color registration adjustment, you can maintain optimum print results. Auto Color Registration If the color documents show registra- tion shifting, perform automatic color registration.
Page 151 Note ❒ Thick paper is needed for the ad- justment. Prepare thick paper sim- ilar to what you normally use. A A A A L or larger thick pa- Load the A4L per in the Bypass Tray. Reference For details about paper size and the procedure for loading paper in the Bypass tray, see “Copy- ing from the Bypass tray”, Copy...
Page 152 Troubleshooting H H H H Compare the sample with the printed pattern box at the bottom of the Fuser Adjustment Sheet II. Specify which square in the box matches the sample. If you specify “0”, setting is fin- ished and the display that ap- peared in step returns.
Page 153: Checking The Fuser Adjustment Sheet
Adjusting the Color Registration Checking the Fuser Adjustment Sheet Following image is sample of the test sheet. ❖ ❖ ❖ ❖ Fuser Adjust Sheet II...
Page 154: Auto Color Calibration
Troubleshooting Auto Color Calibration If a certain color is strong or the color of the copy differs from the original, adjust the yellow, magenta, cyan and black balance. Note ❒ If "DToner is almost empty." is shown on the display panel, the test pattern cannot be printed.
Page 155 Returning to the previous setting Note ❒ “Previous Setting” means to re- turn to the previous status be- fore any changes. A Press [Previous Setting] in the “Auto Color Calibration . When returning the auto color calibration of the copy function, press [Previous Setting] of the Copier Function.
Page 156 Troubleshooting...
Page 157: Remarks
Dos and Don'ts R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the ma- chine, you should take care that the power cord will not be dam- aged under the machine.
Page 158: Saving Color Copies
Remarks Saving Color Copies • There is no difference between color prints and color copies in terms of fad- ing. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. •...
Page 159: Toner
Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Page 160: Where To Put Your Machine
Remarks Where to Put Your Machine Machine Environment Choose your machine's location care- fully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from hu- midity and dust. Otherwise a fire or an electric shock might occur. •...
Page 161: Power Connection
• Close all covers and trays, in- cluding the front cover and by- pass tray. ❒ Move the machine carefully. If you do not, it could result in damage and stored files might be lost. ❒ Do not take off the holding stand. ❒...
Page 162: Maintaining Your Machine
Remarks Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.
Page 163: Cleaning The Dustproof Glass
Cleaning the Dustproof Glass The dustproof glass may require cleaning if white lines appear on the print side of the document. A A A A Turn off the power switch, and then unplug the power cable. B B B B Open the front cover and remove the cleaning brush.
Page 164: Earth Leakage Breaker
Remarks Earth Leakage Breaker To prevent electric shock this ma- chine has an earth leakage breaker. The earth leakage breaker is normally in the on position. Once a month, check that it functions properly by following the procedure below. Important ❒...
Page 165 G G G G If the finisher is installed, reat- tach it to the machine. Note ❒ The above illustration shows the 2 tray finisher. If you are us- ing the Booklet finisher, reat- tach it in the same way. H H H H Turn on the main power switch of the machine.
Page 166: Replacing The Waste Toner Bottle
Remarks Replacing the Waste Toner Bottle R WARNING: • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. R CAUTION: • The inside of the machine be- comes very hot. Do not touch the parts with a label indicating a “hot surface”.
Page 167 F F F F Put the used waste toner bottle into the bag that contained the new waste toner bottle, and then seal the bag. Important ❒ Be sure to handle the bottle carefully so waste toner does not spill. G G G G Insert the new waste toner bottle as shown.
Page 168: Other Functions
Remarks Other Functions Inquiry The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the following: ❖ ❖ ❖ ❖ Consumables • Telephone No. to order •...
Page 169: Changing Paper Thickness Settings
Changing Paper Thickness Settings Select [Normal] or [Middle Thick/91- 105g/m ] depending on the type of plain paper. Note ❒ Settings will not be cleared even when the { { { { Clear Modes} } } } key is pressed or the power is turned off. ❒...
Page 170: Counter
Remarks Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].
Page 171: Entering Text
Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before it. Available Characters •...
Page 172: How To Enter Text
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 173: Specifications
Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 174 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L– A5L, 11" × 17"L – 5 • Bypass: A3L– A6L, 11" × 17"L – 5 • Bypass (custom size): Vertical: 90.0 – 305.0 mm, 3.55" – 12.00" Horizontal: 148.0 – 457.2mm, 5.83" – 18.00" •...
Page 175 ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Enlargement Full size Reduction Zoom: From 25 to 400% in increments of 1%. ❖ ❖ ❖ ❖ Maximum continuous copy run: 999 sheets ❖ ❖ ❖ ❖ Paper capacity: • Tray 1, 2: 500 sheets ( 80 g/m •...
Page 176 Specifications • Complete system Warm-up Stand-by During printing Maximum The complete system consists of the main unit, ADF, finisher and LCT. ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): 670 ×...
Page 177 ❖ ❖ ❖ ❖ Weight: Types 1, 2, 3: Approx. 120 kg, 264.6 lb. ❖ ❖ ❖ ❖ HDD: 40 GB × 2 • Capacity for Document Server 37.5 GB • Capacity for memory sorting 14.4–17.2 GB • Capacity for others 8 GB or more Main Unit...
Page 178: Options
Specifications Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- nals mode Auto detect (A4, 8 ❖ ❖ ❖ ❖ Original size: •...
Page 179: Tray Finisher
2 Tray Finisher Finisher Shift Tray 1: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 11"KL ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 – 28 lb. ❖...
Page 180: Punch Kit (2 Tray Finisher)
Specifications ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 680 × 620 × 1,030 mm, 26.8" × 24.5" × 40.6" (including trays) ❖...
Page 181 ❖ ❖ ❖ ❖ Stack capacity: No Staple: • 1,000 sheets (A4K, B5 JISKL, 8 • 500 sheets (A3L, B4 JISL, 11" × 17"L, 8 Staple: • 1000 sheets (A4KL, B5 JISKL, 8 • 500 sheets (A3L, B4 JISL, 11" × 17"L, 8 ❖...
Page 182: Punch Kit (Booklet Finisher)
Specifications Punch Kit (Booklet finisher) ❖ ❖ ❖ ❖ Paper size • 2 holes: A3L, A4KL, B4 JISL, B5 JISKL, 11" × 17"L, 8 " × 11"KL • 4 holes: A3L, A4K ❖ ❖ ❖ ❖ Paper weight: 64 – 128 g/m (16–34 lb.) ❖...
Page 183: Tray Paper Unit
2 Tray Paper Unit ❖ ❖ ❖ ❖ Paper weight: 60–105 g/m (16–28 lb.) ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 13"L, 8 " × 11"KL, 8 " × 14"L, 5 "...
Page 184: Scanner Accessibility Unit
Specifications Scanner Accessibility Unit This unit lets you operate the machine or scan documents from the side instead of using the control panel on the machine. Note ❒ When the scanner accessibility unit is installed, the control panel and the scanner unit on the machine cannot be used.
Page 185: Copy Paper
Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray type Paper type and Metric version weight Tray 1 60-105 g/m A4K, 8 (16-28 lb.) Tray 2 60-105 g/m (16-28 lb.) Paper 8" × 13"L, 8 Tray Unit (Tray 3–...
Page 186 Specifications Tray type Paper type and weight Bypass Standard paper tray 60-90 g/m 24 lb.) Middle thick pa- per 91-105 g/m (24-28 lb.) Thick paper 106-163 g/m (28-43.5 lb.) Translucent pa- OHP transpar- *7 *2 encies Label paper (adhesive labels) *2 *3 *6 LCT (op- 60-105 g/m...
Page 187 The paper guide is immovable. If you want to change the size of paper placed in this tray, contact your service representative. If you want to use thick (128–163 g/m the display panel. See “Copying from the Bypass Tray”, Copy Reference. When copying onto label paper from the bypass tray, select [Thick Paper] on the dis- play panel.
Page 188: Unusable Paper
Specifications Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers •...
Page 189: Paper Storage
Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. ❒...
Page 190: Index
INDEX 1 Tray paper unit , 21 2 Tray Finisher , 167 2 Tray finisher , 21 2 Tray paper unit , 21 Adding a Group to Another Group , 99 Adding staples , 131 Adding toner , 116 Address Book Change Order , 66 Edit Title , 67 Program/Change/Delete Group , 65...
Page 191 Document Server , 37 Deleting , 47 Downloading , 48 Printing , 44 Selecting , 42 Using the Document Server , 39 Viewing , 47 Do's and Don'ts , 145 Duplex reversal unit , 19 Earth leakage breaker , 19 , 152 E-mail destination , 86 Energy Saver key , 24 Entering text , 159...
Page 192 Receiving Station , 103 Registering a fax destination , 80 Registering a name , 73 Registering an e-mail destination , 86 Registering a New Group , 96 Registering a new user code , 75 Registering an IP-Fax Destination , 84 Registering a protection code , 101 Registering a protection code to a group user , 102...
Page 193 MEMO...
Page 194 MEMO B180-7505...
Page 196 Type for C2824/DSc428/LD328c/Aficio 3228C Type for C3528/DSc435/LD335c/Aficio 3235C Type for C4535/DSc445/LD345c/Aficio 3245C Printed in Japan EN USA B180-7505 B1807505...

This manual is also suitable for:

Aficio 3235c Aficio 3245c Dsc428

Ricoh Aficio 3228C Settings Manual

Manuals for this Machine

What You Can Do with this Machine

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R R R R R Caution

R WARNING and R R CAUTION

ENERGY STAR Program

Machine Types

1 Getting Started

Guide to Components

Control Panel

Turning on the Power

2 Combined Function Operations

Changing Modes

Multi-Access

3 Document Server

Relationship between Document Server and Other Functions

Using the Document Server

Settings for the Document Server

4 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering the Transfer Request

Registering SMTP and LDAP Authentication

5 Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

D Adding Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

Replacing the Stamp Cartridge

Adjusting the Color Registration

6 Remarks

Dos and Don'ts

Saving Color Copies

Toner

Where to Put Your Machine

Maintaining Your Machine

Cleaning the Dustproof Glass

Earth Leakage Breaker

Replacing the Waste Toner Bottle

Other Functions

Counter

7 Entering Text

8 Specifications

Main Unit

Options

Copy Paper

Index

Quick Links

Operating Instructions

Related Manuals for Ricoh Aficio 3228C

Summary of Contents for Ricoh Aficio 3228C