Ricoh Aficio 1515 Facsimile Reference Manual
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Ricoh Aficio 1515 Facsimile Reference Manual

Ricoh Aficio 1515 Facsimile Reference Manual

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See also: Network Manual
Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Using Fax with Computers
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
Copy Reference before you use it.

Operating Instructions

Facsimile Reference
<Advanced Features>
***c1-fax-350.tif***

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Summary of Contents for Ricoh Aficio 1515

  • Page 1: Operating Instructions

    Facsimile Reference <Advanced Features> Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
  • Page 2 Printed in China EN USA B168-8657...
  • Page 3 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
  • Page 4 Copyright © 2004...

  • Page 5: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note Manuals provided are specific to machine type. Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Three CD-ROMs are provided: •...
  • Page 6 Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 7: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 Symbols ...1 Names of Major Options ...2 1. Transmission Mode Sending at a Specific Time (Send Later) ...3 User Transmission...5 E-mail Options...7 Fax Header Print ...8 Label Insertion ...9 2.
  • Page 8 Printed Report ...31 Memory Storage Report...31 Transmission Result Report (Memory Transmission) ...31 Communication Failure Report ...32 Transmission Result Report (Immediate Transmission) ...32 4. Reception Features Reception...33 Immediate Reception ...33 Memory Reception ...33 Substitute Reception ...34 Receiving messages unconditionally...35 Receiving messages according to parameter-specified settings...35 Reception Functions ...36 Forwarding Received Documents ...36 SMTP Reception Using Internet Fax...37...
  • Page 9 LAN-Fax Operation Messages...57 LAN-Fax Error Report ...57 LAN-Fax Result by E-mail ...57 Editing Receiver's Fax Information Via Web Browser...58 6. Facsimile Features Function List ...61 Accessing User Tools (Facsimile Features)...64 Quitting Default Settings ...65 Print List/Report ...65 General Settings/Adjust ...66 Reception Settings ...67 E-mail Settings ...68 7.
  • Page 10 9. Appendix Connecting the Machine to a Telephone Line and Telephone ...101 Connecting the Telephone Line ...101 Selecting the Line Type...102 Connecting the Optional Handset or an External Telephone...102 Optional Equipment... 104 Handset...104 Specifications... 105 Compatible Machines...106 Acceptable Types of Originals ...107 Acceptable original sizes ...107 Paper size and scanned area...107 Maximum Values...109...

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 12: Names Of Major Options

    Names of Major Options The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional DeskTop- Binder V2 Lite/Professional...

  • Page 13: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified lat- er time. This allows you to take ad- v a n t a g e o f o f f - p e a k t e l e p h o n e charges without having to be by the machine at the time.
  • Page 14 Transmission Mode Note To cancel the setting, select [Off], and then press the {OK} key. The display returns to that of step Enter the time using the number keys, and then press [AM/PM]. ***FAX669.tif*** Note If you enter a wrong number, press the {Clear/Stop} key, and then reenter.

  • Page 15: User Transmission

    User Transmission This function allows you to check each user or department's transmis- sion history. To use the function, you need to program a user code (eight digits max.) for each user or depart- ment, to be entered before transmis- sion.
  • Page 16 Transmission Mode When canceling transmission by user code, to delete the pro- grammed user code, press the {Clear/Stop} key, and then the {OK} key. Press the {OK} key. The display returns to that of step ***FAX672.tif*** When your e-mail address is programmed with the user code If your e-mail address is pro- grammed with the user code, you...

  • Page 17: E-Mail Options

    E-mail Options When using the Internet Fax function, you can make the following settings: • Attach Subject You can enter a subject for the e- mail you want to send. Note For convenience, program fre- quently used subjects. [Urgent] and [High] are programmed by default.

  • Page 18: Fax Header Print

    Transmission Mode Fax Header Print In some cases, you may want the oth- er party to receive an unmarked copy of your original. To do this, switch Fax Header off. When the Fax Header is set to “On”, the stored name is printed on the re- ceiver's paper.

  • Page 19: Label Insertion

    Label Insertion With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To:”. Note When there is an image around the area where the Label is to be print-...
  • Page 20 Transmission Mode...

  • Page 21: Communication Information

    After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, print a stored file and print a list of stored files. •...
  • Page 22 Communication Information Press [Delete]. ***FAX678.tif*** The selected file is deleted. The display returns to that of step B. Note To quit transmission cancel, press [No]. To cancel another transmission, repeat from step B. Press the {Cancel} key. The standby display appears.

  • Page 23: Printing A List Of Files In Memory (Print Tx Standby File List)

    Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).

  • Page 24: Checking The Transmission Result (Tx File Status)

    Communication Information Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result Report on the display. Note Only the transmission result of the last 100 communications (recep- tions & transmissions) are shown. You can also check the transmis- sion result using Web browser.

  • Page 25: Checking The Reception Result (Rx File Status)

    Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note Only the reception result of the last 100 communications (receptions & transmissions) are shown. You can also check the reception result using Web browser.

  • Page 26: Printing A File (Print Tx Standby File)

    Communication Information Printing a File (Print TX Standby File) If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note You can also print files that have not been successfully transmitted.

  • Page 27: Printing A File Received With Memory Lock (Print Memory Lock File)

    Printing a File Received with Memory Lock (Print Memory Lock File) This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
  • Page 28 Communication Information Enter a 4-digit Memory Lock ID using the number keys, and then press the {Start} key. ***FAX683.tif*** The display returns to that of step Note If the Memory Lock ID does not match, the message " code does not match the programmed Memory Lock ID.

  • Page 29: Printing The Journal

    Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.

  • Page 30: Journal

    Communication Information Journal AAN100F.eps Printing date Shows the date and time when the report is printed. Programmed sender name Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time.
  • Page 31 Communication mode • For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode. • For Internet Fax transmissions and re- ceptions After the e-mail symbol, and "T" for outgoing e-mail or "R" for ingoing e- mail, the communication mode ap- pears in alphabetical letters or sym- b o l s .

  • Page 32: E-Mail Reception

    Communication Information E-mail Reception You can receive Internet Fax docu- ments manually using the {Job Infor- mation} key. Newly-arrived e-mail is printed out when received manually. Note E-mail can also be received manu- ally using the User Function keys. See p.54 “Receiving Internet Fax”, Facsimile Reference <Basic Features>.

  • Page 33: Other Transmission Features

    3. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Note Maximum length of a telephone or fax number: 128 digits.

  • Page 34: Redial

    Other Transmission Features Redial The machine stores the last 10 desti- nations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial func- tion saves you time by finding and entering the destination again. Limitation The following kinds of destina- tions are not stored:...

  • Page 35: On Hook Dial

    On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Note This function is unavailable in some countries. Place the original, and then select the scan settings you require.

  • Page 36: Manual Dial

    Other Transmission Features Manual Dial The optional handset or an external telephone is required. Pick up the handset of the optional handset or an external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax mes- sage.

  • Page 37: Transmission Features

    Transmission Features Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and transmission mode.

  • Page 38: More Transmission Functions

    Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If memory runs out while storing or sending an original (free space reach- es 0%), one of the following messages appears. Press [Exit] to transmit stored pages only. •...

  • Page 39: Checking The Transmission Result

    Checking the Transmission Result • Turn the Transmission Result Re- port on if you want a report to be printed after every successful transmission. See p.31 “Transmis- s i o n R e s u l t R e p o r t ( M e m o r y Transmission)”.

  • Page 40: Jbig Transmission

    Other Transmission Features Note Note that during Immediate Trans- mission or when in User Tools mode, the machine cannot scan an original. JBIG Transmission If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion.

  • Page 41: Printed Report

    Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.

  • Page 42: Communication Failure Report

    Other Transmission Features Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Transmission Result Report, this re- port is not printed. Use it to keep a record of failed transmissions so you can send them again.

  • Page 43: Reception Features

    4. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Nd1x00e2.eps Normally this machine receives mes- sages by Immediate Reception. How- ever, depending on settings or certain conditions, Memory Reception or Substitute Reception is used.

  • Page 44: Substitute Reception

    Reception Features Important When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.

  • Page 45: Receiving Messages Unconditionally

    Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes h is lit. Paper is jammed. h is lit. The cover is open. The machine is printing The machine is busy print- with other function.

  • Page 46: Reception Functions

    Reception Features Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. If a sender's e-mail address is programmed as the destination, docu- ments received are forwarded as e-mail.

  • Page 47: Smtp Reception Using Internet Fax

    SMTP Reception Using Internet Fax You can set SMTP reception with this machine. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines also.

  • Page 48: Routing E-Mail Received Via Smtp

    Reception Features Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. ABZ031S.eps Preparation Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings"...

  • Page 49: Jbig Reception

    -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com Quick Dial Destination fax=#Quick Dial key number@host name of this machine.domain name...

  • Page 50: Printing Options

    Reception Features Printing Options Print Completion Beep When this function is turned on, the machine beeps to let you know when a received message has been printed. Note You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).

  • Page 51: Reception Time

    Reception Time You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Set- tings. See p.67 “Reception Settings”. Note When a received message is print- ed on two or more sheets, the date and time is printed on the last page.

  • Page 52: Page Separation And Length Reduction

    Reception Features Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 53: Setting Priority Trays

    Priority Table ABZ033.eps Reduction in Sub- Enabled scan Direction Page Separation 20 mm (0.79") Threshold Width or Length Pri- Width ority • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.

  • Page 54: Just Size Printing

    Reception Features Just size printing Received documents are printed on the paper that has first priority (see p.43 “Priority Table”). This function is set using "User Parameters"(switch 05, bit 05). The default is Off. If there is no suitable size paper, the message "Out of paper"...

  • Page 55: Using Fax With Computers

    5. Using Fax with Computers Sending Fax Documents from Computers The optional printer/scanner unit is required. Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us- ing Windows applications, to other fax machines over a telephone line.

  • Page 56: Before Use

    Using Fax with Computers Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN -Fax driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection.

  • Page 57: Installing Individual Applications

    Auto Run might not work auto- matically with certain OS settings. If this is the case, double-click “Set- up.exe”, located on the CD-ROM root directory. If you want to cancel Auto Run, hold down the {SHIFT} key (when your system is Windows 2000/XP or Windows Server 2003, hold down the left the {SHIFT} key) while inserting the CD-ROM.

  • Page 58: Applications Stored On The Cd-Rom

    Using Fax with Computers Applications Stored on the CD-ROM This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Edi- tor. LAN-Fax Driver This driver allows you to use LAN- Fax functions. Location of the File The following folders are on the CD-ROM: •...

  • Page 59: Basic Transmission

    When this machine is connected to a network, selections for the option configuration are automatically per- formed. For details, see Help. Note If the options on this machine are not configured as instructed, LAN- Fax functions may fail to work as intended.
  • Page 60 Using Fax with Computers Select [LAN-Fax M5] in [Printer Name]. Click [OK]. The LAN-Fax dialog box appears. Note The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M5] for the printer. Specify the destination. Use one of the following proce- dures to specify a destination.

  • Page 61: P.51 "Attaching A Cover Sheet

    B In the [Name:] list select [Con- tact], [Company], or [Group], and then select [All] or an initial let- ter. The destinations matching the selected parameters appear. C Click the destination to high- light it, and then click [Set as Destination].

  • Page 62: Specifying Options

    Using Fax with Computers Specifying options You can specify the following op- tions: For details, see Help. • Sending at Specific Time • User Code • User ID • Print Fax Header Click [Option...]. Specify options you want to use. To send the fax document at a spe- cific time: Select the [Sending at Specific...

  • Page 63: Printing And Saving

    Web Browser • ID • User ID • Status • Page(s) • Started At • Document No. Reference For details, see Help. Printing and Saving You can print documents created us- ing Windows applications. You can also save documents in TIF format.

  • Page 64: Editing Address Book

    Using Fax with Computers G Enter a file name. Note You can also change the fold- er in this step. H Click [Save]. The image file is saved in the specified folder. Editing Address Book You can program and edit destina- tions in the address list using the Ad- dress Book.

  • Page 65: Editing Fax Cover Sheets

    Note The confirmation dialog box does not appear when you have not made any changes after starting Address Book. -Using the machine's Address Book data as the LAN-Fax's Address Book data You can retrieve the Address Book data of this machine using SmartDe- viceMonitor for Admin and edit it to program in the LAN-Fax's Address Book.

  • Page 66: Attaching A Created Cover Sheet

    Using Fax with Computers Note Cover sheet data is stored in its own format (using "fcp" as its ex- tension) On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The dialog box of LAN-Fax Cover Sheet Editor appears.

  • Page 67: Lan-Fax Operation Messages

    LAN-Fax Operation Messages Note You can have the LAN-Fax Error Report printed when options are not prop- erly selected, or there is a communication error with a computer. See p.76 “User Parameters” (switch 20, bit 0). Message Cannot access the print- er.

  • Page 68: Editing Receiver's Fax Information Via Web Browser

    Using Fax with Computers Editing Receiver's Fax Information Via Web Browser W h e n t h e r e c e i v e r b e i n g p r o - grammed or added to the address book is a T.37 full mode compatible type with the Internet Fax function, you can set the following receiver's...
  • Page 69 B Under [Internet Fax Data Format], set the items of fax information to meet the receiver's specifica- tions, except for [Select mode]. Note If [Simple mode] is selected, the fax information cannot be set. Select the T.37 full mode compatible receiver in step A, when [Full mode] is select- C Click [OK] in the upper right.
  • Page 70 Using Fax with Computers...

  • Page 71: Facsimile Features

    6. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
  • Page 72 Facsimile Features E-mail Settings Description • Internet Fax Settings • Maximum E-mail Size • SMTP RX File Delivery Key Operator Tools Description • Communication Page Count • Memory Lock • Forwarding • Parameter Setting • Program Special Sender • Program Memory Lock ID •...

  • Page 73: Key Operator Code

    -Key Operator Code When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings. Note You can turn the Key Operator Code on or off in “System Settings”. When you set the Key Operator Code to active, enter a code (eight digits max- imum) using the number keys and select [Partial] or [All] to limit access.

  • Page 74: Accessing User Tools (Facsimile Features)

    Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- cording to the operations to be fre- quently performed. Note Customized facsimile defaults are kept until the defaults are changed again. The new settings are not canceled by turning off the main power switch or the Operation switch or pressing the {Clear Modes} key.

  • Page 75: Quitting Default Settings

    Follow the displayed instructions to change the default, and then press the {OK} key. ***FAX694.tif*** Depending on the menu, you may need to repeat step When you have selected the print menu, press the {Start} key to print. Note If you make a mistake, repeat from step D.

  • Page 76: General Settings/Adjust

    Facsimile Features Print TX Standby File List (Print Transmission Standby File List) Use this function to print the trans- mission standby file list. Select [Print TX Standby File List] using {U} or {T}, and then press the {OK} key. FAX695.tif Note If the machine is currently printing other documents,...

  • Page 77: Reception Settings

    • Print TX Status Report (Print Transmission Status Report) • Manual E-mail Reception Select User Function key you want to program. ***FAX696.tif*** Select the function you want to program in the User Function key, and then press the {OK} key. Reception Settings Switch Reception Mode Specify the method for receiving...

  • Page 78: E-Mail Settings

    Facsimile Features E-mail Settings Internet Fax Settings You can select to display [ not. When you want to send an In- ternet Fax, set On to display the icon. • On • Off Maximum E-mail Size Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot...
  • Page 79 Select [On] using {U} or {T}, and then press the {OK} key. ***FAX701.tif*** Enter the sending e-mail ad- dress with transmission permis- sion. ***FAX702.tif*** Press the {OK} key. Accessing User Tools (Facsimile Features)
  • Page 80 Facsimile Features...

  • Page 81: Key Operator Setting

    7. Key Operator Setting Key Operator Tools List You can also set the line type for the machine connection, program Memory Lock ID, fax destinations, and many other items. In addition, you can check the number of documents transmitted and received. Function name Communication Page Count Memory Lock...

  • Page 82: Using Key Operator Settings

    Key Operator Setting Using Key Operator Settings Counters This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages • Receptions: Total number of received pages Press the {User Tools/Counter} key. ABZ118S.eps Select [Fax Features] using {U} or {T}, and then press the {OK} key.

  • Page 83: Programming An End Receiver

    Note An e-mail address can be set as the forwarding destination. If you do not program an End Re- ceiver, the machine performs printing but not forwarding even with the Forwarding function On. You can program one of the User Function keys with operations for this function.

  • Page 84: Quitting The Forwarding Function

    Key Operator Setting Note If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press the {Clear/Stop} key and proceed to step F. To cancel Forwarding, press the {Cancel} key and proceed to step Specify an End Receiver using the Quick Dial key or searching by...

  • Page 85: Memory Lock

    Memory Lock When you switch Memory Lock on, received messages are stored in mem- ory and not printed automatically. When a message is received in the Memory Lock mode, the Receive File indicator blinks. To print this mes- sage, enter the Memory Lock ID. A user without the ID cannot print the message.

  • Page 86: User Parameters

    Key Operator Setting User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires other settings be made be- forehand. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”or “1”.
  • Page 87 Switch Item 0 Receive Service Call (SC) Condition (Substitute Recep- tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
  • Page 88 Key Operator Setting Switch 0 Print date with Fax Header 1 Print transmitter origin with 2 Print file number with Fax 3 Print page number with Fax 1 Sort Journal by line type 0 Automatic printing of the 1 Reprint documents that could 5, 4, 3, 7 LAN-Fax error mail notifica- 0 Print results of sending Re-...

  • Page 89: Changing The User Parameters

    Changing the User Parameters Important We recommend you print and keep a User Parameter list when you program or change a User Pa- rameter. See p.80 “Printing the User Parameter List”. Do not change any bit switches other than those shown on the pre- vious pages.

  • Page 90: Printing The User Parameter List

    Key Operator Setting Printing the User Parameter List Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. Press the {User Tools/Counter} key. ABZ118S.eps Select [Fax Features] using {U} or {T}, and then press the {OK} key.

  • Page 91: Home Position

    Home Position Items used for transmitting documents can be set as the home positions. When documents are scanned and transmission is completed, items automatically re- turn to their home positions. Home Position Setting Functions • Image Density Allows one of five image density steps to be set as the home position. See p.27 “Image Density (Contrast)”, Facsimile Reference <Basic Features>.
  • Page 92 Key Operator Setting Important If you turn this function off, the scale of the original is maintained and some parts of the image may be lost at the other end. Nd1x02e1.eps • Fax Header Allows the fax header as the home position to be set to on or off. See p.8 “Fax Header Print”.

  • Page 93: Changing The Home Position

    Changing the Home Position Note For details about setting parame- ters, see p.76 “User Parameters”. Follow the procedure below to set the home position parameters. Important Do not change any bit switches other than those shown in the above table. Press the {User Tools/Counter} key.

  • Page 94: Special Senders To Treat Differently

    Key Operator Setting Special Senders to Treat Differently By programming particular receivers in advance, you can set the following function for each receiver: • Authorized Reception • Forwarding • Memory Lock Use the Own Name or Own Fax Number to program your receivers. If the receiver has a machine of the same manufacturer, program an Own Name that has already been pro-...
  • Page 95 You cannot use the following func- tions with Internet Fax receptions. • Authorized Reception • Memory Lock To use the Forwarding, with Inter- net Fax receptions, program the e- mail address of the sender. To search by partial matching, en- ter the first characters of the E-mail address (up to the 24th) to use as the destination name.

  • Page 96: Programming/ Changing Special Senders

    Key Operator Setting Reference p.91 “Programming a Memory Lock ID” Limitation If you program the same sender in Memory Lock and Forward- ing, Forwarding is disabled. Programming/ Changing Special Senders Press the {User Tools/Counter} key. ABZ118S.eps Select [Fax Features] using {U} or {T}, and then press the {OK} key.
  • Page 97 Select the item you want to pro- gram using {U} or {T}, and then press the {OK} key. ***FAX717.tif*** Note You must select only the item you want to program. To cancel these settings, press the {Cancel} key. The display re- turns to that of step Authorized RX (Authorized Reception)

  • Page 98: Deleting A Special Sender

    Key Operator Setting D Press the {OK} key. ***FAX722.tif*** The display returns to that of Step Note After you perform step "Forwarding" of “Reception Settings” to "On". See p.67 “Reception Settings”. Memory Lock A Select [Memory Lock] using {U} or {T}, and then press the {OK} key.

  • Page 99: Programming Initial Set Up Of A Special Sender

    Select [Program Special Sender] us- ing {U} or {T}, and then press the {OK} key. FAX706.tif Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. ***FAX723.tif*** Select the Special Sender you want to delete using {U} or {T}, and then press the {OK} key.

  • Page 100: Printing The Special Sender List

    Key Operator Setting Select the function you want to program. ***FAX726.tif*** Note In this feature, “Authorized Re- ception” has the same settings as “Reception Settings”. See p.67 “Reception Settings”. Programming Authorized RX A Select [Authorized Reception] us- ing {U} or {T}, and then press the {OK} key.

  • Page 101: Programming A Memory Lock Id

    Select [Print Special Sender List] us- ing {U} or {T}, and then press the {OK} key. FAX723.tif Note To cancel printing, press the {Cancel} key. The display re- turns to that of step Press the {Start} key. ***FAX729.tif*** Note To cancel printing after pressing the {Start} key, press the {Clear/Stop} key.

  • Page 102: Selecting Dial/Push Phone

    Key Operator Setting Enter an ID using the number keys, and then press the {OK} or {#} key. ***FAX730.tif*** Note If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. To cancel programming an ID, press the {Cancel} key.

  • Page 103: G3 Analog Line

    G3 Analog Line You need to make the following set- tings for the G3 Analog Line before you connect the machine to a stand- ard G3 analog line. • When your machine is connected through a PABX, set to Extension. If it is connected directly to the tel- ephone network, set to Outside.
  • Page 104 Key Operator Setting B Select the item using {U} or {T}, and then press the {OK} key. Selectable items differ depend- ing on the machine destination. ***FAX734.tif*** ***FAX120.tif*** The display returns to that of step A. Note When you select [Extension], or [PREFIX], [GROUND] or [FLASH], enter the outside ac- cess number.

  • Page 105: Rds (Remote Diagnostic System)

    RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the tele- phone line from the service station to try to find out what is wrong with your machine. The service represent- ative can also use RDS to change some of your machine's settings if you request it.
  • Page 106 Key Operator Setting...

  • Page 107: Solving Operation Problems

    8. Solving Operation Problems When An Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the tel- ephone line. If an error occurs during transmission, resend the original.

  • Page 108: Turning Off The Main Power/In Case Of A Power Failure

    Solving Operation Problems Turning Off the Main Power/In Case of a Power Failure R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the ma- chine memory (for example, pro- grammed numbers) will not be lost.

  • Page 109: When An Error Occurs Using Internet Fax

    When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the key operator's e-mail address when one is specified. Note You can select to send Error Mail Notification with User Parameters.
  • Page 110 Solving Operation Problems...

  • Page 111: Appendix

    Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. RATTENTION: •...

  • Page 112: Selecting The Line Type

    Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note This function is not available in some areas. Select the line type using “Key Operator Settings”. See p.92 “Selecting Di- al/Push Phone”.
  • Page 113 Connecting the Machine to a Telephone Line and Telephone Adjusting the handset bell volume Nd1x00e1.eps Adjust the handset ringer volume using the volume switch.

  • Page 114: Optional Equipment

    Appendix Optional Equipment Handset You can make or receive calls by in- stalling the optional handset and dial- ing manually. Reference p.26 “Manual Dial”...

  • Page 115: Specifications

    Specifications Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed Power Consumption Low power mode Sleep mode Standby mode Memory Reception Memory Transmission Transmission Reception Maximum power consumption The machine configuration is main unit with the ADF, fax unit, printer/scanner unit, and paper tray unit.

  • Page 116: Compatible Machines

    Appendix Communication Protocols E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Supported for A4 or smaller size document. Compatible Machines This machine can communicate with Internet Fax machines that meet the follow- ing specification requirements. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings.

  • Page 117: Acceptable Types Of Originals

    Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Acceptable original size Exposure glass Up to A4 (210 297 mm),...
  • Page 118 Appendix Limitation There may be a difference in the size of the image when it is printed at the des- tination. If you place an original larger than A4, 8 an A4, 8 " 11" area is scanned. Note Even if an original is correctly placed on the exposure glass or in the ADF, a vertical margin of 3 mm (0.1") and a horizontal margin of 2 mm (0.8") may not be sent.

  • Page 119: Maximum Values

    Maximum Values The following list contains the maximum value for each item. Note The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart>...

  • Page 120: Index

    INDEX Address Book Applications Stored on the CD-ROM Authorized Reception Auto Fax Reception Power-up Automatic Redial Auto Reduce Auto run program Basic Transmission Batch Transmission Canceling a Transmission Center Mark Chain Dial Checkered Mark Checking Reception Result Transmission Result Combine Two Originals Communication Information Compatible Machines Counters...
  • Page 121 Label Insertion LAN-Fax Cover Sheet Editor Driver Error Report Operation Messages Properties, Setting Result by E-mail Line Type Selecting Manual Dial Maximum E-mail Size Maximum Values Memory Lock Memory Lock ID Memory Reception More Transmission Functions On Hook Dial On Hook Release Time Options, specifying Originals original sizes...
  • Page 122 MEMO...
  • Page 123 MEMO...
  • Page 124 MEMO B168-8657...

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