Page 1: Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. FAX Option Type C1500 Facsimile Reference Transmission Send Settings...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ...i NOTICE ...1 Important Safety Instructions ...3 Caution...3 How to Read This Manual ...4 Symbols ...4 Names of Major Options ...4 Names of Major Functions ...4 Reading the Display...5 Reading the Display Panel and Using Keys...6 Function List ...8 1.
Page 6 Specifying a Destination ...45 Sending Over a Fax Line ...45 Entering a pause ...46 Entering a tone ...46 Sending by IP-Fax...48 Regarding IP-Fax destinations ...50 Sending to an E-mail Address...51 Bypassing the SMTP server ...54 Using the Quick Dial Keys...56 Specifying a destination using the Quick Dial key ...56 Specifying a group of destinations using the Quick Dial key ...57 Checking the Specified Destination ...59...
Page 7 Immediate Reception ...113 Memory Reception ...114 Substitute Reception ...115 Receiving documents unconditionally ...115 Receiving documents according to parameter-specified settings ...116 Reception Modes ... 117 Manual Reception ...117 Auto Reception...117 Switching the Reception Mode...118 Receiving Internet Fax Documents ...119 Auto E-mail Reception ...119 Manual E-mail Reception ...120 Received Images ...121 Reception Functions ...
Page 8 Printing a File Received with Memory Lock ... 150 5. Fax via Computer Sending Fax Documents from Computers ...153 Before Use ...154 Using the Software...155 LAN-Fax Driver...155 Address Book ...155 LAN-Fax Cover Sheet Editor ...156 Auto Run program ...156 Installing Individual Applications ...157 Setting LAN-Fax Driver Properties...158 Setting print properties ...158 Making settings for option configuration ...159...
Page 9: Notice
NOTICE ❖ Note to users in the United States of America ❖ Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interfer- ence in a residential installation.
Page 10 ❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Canada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Page 11: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 12: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 13: Reading The Display
Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears.
Page 14: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys. Selection keys Correspond to items at the bottom line on the display. Example: The standby display • When the instruction “Press [ appears in this manual, press the left selection key.
Page 15 Machine status and message Destination entry Selection keys Note ❒ The display will differ depending on installed optional units. ❒ You can change Internet Fax setting under E-mail Settings in the Fax Features menu. ❒ You can change IP-Fax settings under IP-Fax Settings in the Fax Features menu.
Page 16: Function List
Function List This section explains various items that can be specified in the Fax Features menu. Click the {User Tools/Counter} key to display the Fax Features menu. For details about the settings, see “Fax Features”, General Settings Guide. ❖ General Settings/Adjust Function name Adjust Sound Volume Program Fax Information...
Page 17: E-Mail Settings
❖ E-mail Settings Function name Internet Fax Settings Maximum E-mail Size SMTP RX File Delivery ❖ IP-Fax Settings Function name Enable H.323 Enable SIP H.323 Settings SIP Settings Gateway Settings Description Specify whether or not transmission function is used for Internet Fax. Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers set a limit on incoming e-mail...
Page 18: Administrator Tools
❖ Administrator Tools Function name Print Journal Print TX Standby File List Communication Page Count Memory Lock Forwarding Folder TX Result Report Parameter Setting Program Special Sender Program Memory Lock ID Select Dial / Push Phone G3 Analog Line RDS On/Off Menu Protect Reference “Fax Features”, General Settings Guide...
Page 19: Transmission
This section explains basic transmission operations such as specifying a trans- mission mode or a destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.
Page 20: Selecting Type Of Transmission
Transmission You can change transmission mode by pressing the {Transmission Mode} key. Check the indicator on the operation panel to see which mode is currently active. If it is not lit, Immediate Transmission mode is set. Reference p.17 “Parallel Memory Transmission” p.18 “Simultaneous Broadcast”...
Page 21: Memory Transmission
❖ When sending by IP-Fax When using a gatekeeper server, press [ tion display column. When using a SIP server, press [ play column. Note ❒ If either a gatekeeper server or a SIP server is selected, in place of .
Page 22 Transmission Make sure that Memory Trans. indicator lights. Normally Memory Transmission mode is selected. If it is not, Immediate Transmission mode is selected. Press the {Transmission Mode} key. Place the original. Make the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.
Page 23 Specify the next destination. Pressing [ ] switches the type of transmission between fax number, e- mail address, and IP-Fax destination. A fax number, e-mail address and IP-Fax destination can be specified simultaneously. Press the {Start} key. Note ❒ If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible.
Page 24: Sending Multiple Originals Using The Exposure Glass
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Make sure that Memory Trans. indicator lights. Place the first page of the original face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 25: Parallel Memory Transmission
Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.
Page 26: Dual Access
Transmission Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme- diately after the current transmission ends, the line is used efficiently. Note ❒...
Page 27: If Memory Runs Out While Storing An Original
If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the “ Memory is full. Scanning will be stopped and only scanned page(s) ” message appears. Press [Exit] to transmit stored pages only. will be stored.
Page 28 Transmission Make sure that Memory Trans. indicator is not lit. If it is lit, Memory Transmission mode is selected. Press the {Transmission Mode} key. Place the original. Select the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.
Page 29: Sending Multiple Originals Using The Exposure Glass
Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Make sure that Memory Trans. indicator is not lit. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 30: Ip-Fax Functions
Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 31 Important ❒ To use IP-Fax functions, the Function Upgrade Option must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure the network in the System Settings menu. ❒...
Page 32: Terminology
Transmission Reference p.113 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Fax Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.
Page 33: Notes On Using Ip-Fax
Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted.
Page 34: Internet Fax Functions
Transmission Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 35: Notes On Using Internet Fax
Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.
Page 36: Functions Not Available For E-Mail Transmission
Transmission • Internet Fax delivery might be delayed due to network congestion. Use Inter- net Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted.
Page 37: E-Mail Subject
E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- ed. Subjects differ depending on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to on: From Sender Name(Fax Message NO.xxxx) ❖ When Stamp Sender Name is set to off: •...
Page 38: T.37 Full Mode
Transmission T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Page 39: Placing Originals
Placing Originals Place the original either on the exposure glass or in the optional ADF or ARDF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference •...
Page 40 Transmission Note ❒ To scan multiple originals using the ADF or ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Page 41: Acceptable Original Sizes
Reference p.16 “Sending multiple originals using the exposure glass” p.21 “Sending multiple originals using the exposure glass” p.30 “T.37 Full Mode” p.33 “Acceptable Original Sizes” p.34 “Paper Size and Scanned Area” p.36 “If the Machine Cannot Detect the Size of Your Original” p.37 “Original Sizes Difficult to Detect”...
Page 42: Paper Size And Scanned Area
Transmission Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF or ARDF ❖ Maximum scan area The following shows the maximum scan area: •...
Page 43 Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF or ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent.
Page 44: If The Machine Cannot Detect The Size Of Your Original
Transmission If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the “ size. Place original again, then press Start key. If this happens, do the following: Press [Exit]. The previous display returns. Remove the original and replace it.
Page 45: Original Sizes Difficult To Detect
Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...
Page 46: Transmission With Image Rotation
Transmission Transmission with Image Rotation Generally, place A4, 8 place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 the document is printed the same size as the original. Note ❒...
Page 47 Specify the destination, and then press the {Start} key. The Stamp indicator goes out when transmission has been finished for Immedi- ate Transmission or when scanning has been finished for Memory Transmission. Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission.
Page 48: Detecting Blank Sheet
Transmission Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. Important ❒ The blank sheet-detecting function works only when an original is scanned using the ADF or ARDF. ❒ The blank sheet-detecting function is ineffective for second and subsequent pages.
Page 49: Scan Settings
Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 50: Jbig Transmission
Transmission Reference p.43 “Image Density (Contrast)” JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. Important ❒ This function is not available with the Internet Fax function. ❒...
Page 51: Image Density (Contrast)
Press the {Resolution} key to switch between resolutions. The indicators above the key show the current selection. When both indicators are unlit, Standard is selected. Note ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 52: Mixing Scan Settings For A Multiple Page Original
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image den- sity, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 53: Specifying A Destination
Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 54: Entering A Pause
Transmission Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒ A pause is shown as a “-” on the display. ❒...
Page 55 Enter the fax number using the number keys. Press [Tone]. Enter the number you want to tone dial using the number keys. Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 56: Sending By Ip-Fax
Transmission Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Important ❒ To use IP-Fax functions, the Function Upgrade Option must be installed. Press [ ] to switch the destination to IP-Fax destination.
Page 57 To add a destination, press [Add Dest]. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒...
Page 58: Regarding Ip-Fax Destinations
Transmission Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) •...
Page 59: Sending To An E-Mail Address
Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP- Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Page 60 Transmission Press [ ] to switch the destination to e-mail address. Press [Manual]. Enter the e-mail address destination and then press the {OK} key. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly.
Page 61 Specify the next destination. To add another destination, repeat steps Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒...
Page 62: Bypassing The Smtp Server
Transmission Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Important ❒ This function must be registered to a User Function key in advance. ❒ To use this function, the following settings must be made. For details about these settings, see “System Settings”, General Settings Guide and “Special Operations under Windows”, Network Guide.
Page 63 ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the e- mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”;...
Page 64: Using The Quick Dial Keys
Transmission Using the Quick Dial Keys You can specify a destination simply by pressing the Quick Dial key to which the destination's number is registered. When a Quick Dial key is pressed, the destination it is registered to appears on the screen.
Page 65: Specifying A Group Of Destinations Using The Quick Dial Key
Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “System Settings”. ❒ You do not have to press [Add Dest] when adding a destination using the Quick Dial keys. Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Specifying a group of destinations using the Quick Dial key...
Page 66 Transmission Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Page 67: Checking The Specified Destination
Checking the Specified Destination This section explains how to check the specified destinations. If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group.
Page 68: Redial
Transmission Redial The machine stores the latest destinations specified for each transmission meth- od. This function saves time when you are sending to the same destination re- peatedly, as you do not have to enter the destination again. Important ❒ The following kinds of destinations are not stored: •...
Page 69 Note ❒ You can specify Internet Fax and IP-Fax destinations using the Redial func- tion. Select this function before pressing [Manual]. ❒ When you press [Program], you can register a selected recipient in the des- tination list. ❒ For the maximum number of redials the machine can store, see “Maximum Values”.
Page 70: Programming Destinations In The Address Book
Transmission Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 71 Select [Program/Change] using {U} or {T}, and then press the {OK} key. For the procedure to follow, see “Registering Addresses and Users for Fac- simile/Scanner Functions”, General Settings Guide. Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group.
Page 72: Programming Destinations From Check Destination Screen
Transmission Programming Destinations from Check Destination Screen This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book using the Check Destination screen. If [Program] appears on the screen, it is possible to register a destination dis- played on the check destination screen to the Address Book.
Page 73: Programming Destinations From Redial Screen
Programming Destinations from Redial Screen This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book using the Redial screen. If [Program] appears on the screen, it is possible to register a destination dis- played on the Redial screen to the Address Book.
Page 74: Searching For A Destination In The Address Book
Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
Page 75 Press the {Search Destination} key. Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Search by Name] using {U} or {T}, and then press the {OK} key. Enter the destination name you want to search for, and then press the {OK} key.
Page 76: Search By Destination List
Transmission Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected. Press {W} to deselect a destination. Press the {OK} key. Note ❒ If no destination matches the specified text, the “ is not programmed.
Page 77 Press the {Search Destination} key. Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Display Destination List] using {U} or {T}, and then press the {OK} key. Destinations appear in registration number order. Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it).
Page 78: Search By Registration Number
Transmission Search by Registration Number Follow these steps to search for a destination by specifying a registration num- ber stored in the destination list. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
Page 79 Enter the three-digit registration number using the number keys, and then press the {OK} key. If you enter the wrong registration number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the registration number again. When the search is finished, the results appear. Press {V} to select a destination, and press the {OK} key.
Page 80: Search By Fax Number
Transmission Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
Page 81 Enter the number you want to search for, and then press the {OK} key. If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the number again. Confirm the numbers you entered, and then press the {OK} key. When the search is finished, the results appear.
Page 82: Search By E-Mail Address
Transmission Search by E-mail Address Follow these steps to search for a destination registered in the destination list by e-mail address. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
Page 83 Enter the e-mail address you want to search for, and then press the {OK} key. If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the e-mail address again. Confirm the e-mail address you entered, and then press the {OK} key. When the search is finished, the results appear.
Page 84: Search By Ip-Fax Destination
Transmission Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
Page 85 Press [IP]. The Search IP-Fax Destination screen appears. Enter the IP-Fax destination you want to search for, and then press the {OK} key. If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination again. Confirm the IP-Fax destination you entered, and then press the {OK} key.
Page 86: Search By Ldap Server
Transmission Search by LDAP Server Follow these steps to search for a destination registered in the Address Book us- ing the LDAP server. Important ❒ This function is not available if [LDAP Search] is set to [Off] under Administra- tor Tools, in the System Settings menu. Press the {Search Destination} key.
Page 87 Select [Advanced Search] using {U} or {T}, and then press the {OK} key. Select a search condition using {U} or {T}, and then press the {OK} key. Conditions (Name, E-mail Address, Fax Number, Company Name, and De- partment Name) are those programmed in the LDAP server. Enter a partial string, and then press the {OK} key.
Page 88 Transmission Select the search criteria using the scroll keys, and then press the {OK} key. The meanings of the search criteria are as follows: • [Include]: Search for strings that include the specified character. Example: When searching for “ABC”, enter “A”, “B”, or “C”. •...
Page 89 Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Program/Change/Delete LDAP Server un- der System Settings. For details about setting Search Options, see “System Settings”, General Settings Guide. ❒ The string you enter in the [Name] condition field in step first or last name, depending on the administrator's setting.
Page 90: On Hook Dial
Transmission On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for Internet Fax and IP-Fax. Place the original, and then select the scan settings you require.
Page 91 Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight incre- ments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu.
Page 92: Manual Dial
Transmission Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the oth- er end, continue conversation as normal.
Page 93: Memory Storage Report
Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Page 94: Canceling A Transmission
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.
Page 95: While The Original Is Being Transmitted
While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. Select the file you want to cancel using {U} or {T}, and then press [Stop TX]. Press [Delete]. To cancel stopping transmission, press [No].
Page 96: Before The Transmission Is Started
Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
Page 97 Press [Delete]. To cancel another file, repeat from step To cancel stopping transmission, press [No]. Press the {Escape} key. The standby display appears. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.
Page 98 Transmission...
Page 99: Send Settings
This section explains the features of [TX Mode], which you can use to apply vari- ous transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 100 Send Settings Enter the time using the number keys and press [AM/PM] to switch between AM and PM. Then press the {OK} key. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again.
Page 101: Sender Settings
Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 102 Send Settings Confirm the selected sender, and then press the {OK} key. To print the sender's name on the Receiver's Sheet, select [Stamp] using {U} or {T}, and then press the {OK} key. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report.
Page 103: Pin Code Transmission
Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Fax Features menu.
Page 104 Send Settings Place the original, and then select the scan settings you require. Specify the fax number of a destination. Press the User Function key ({F1} to {F3}) programmed with [PIN Code TX]. Enter the PIN Code, and then press the {OK} key. The standby display appears.
Page 105: E-Mail Options
E-mail Options This section explains the settings required for using the Internet Fax function. Important ❒ To use Internet Fax functions, the Function Upgrade Option must be installed. Entering the Subject Allows you to enter a subject for the document you want to send. Place the original, and then select the scan settings you require.
Page 106: Requesting A Reception Notice
Send Settings Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode]. Specify a destination, and then press the {Start} key. Note ❒ If you send e-mail without setting a subject, a subject is automatically in- serted.
Page 107 Select [Return Receipt] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode].
Page 108: Fax Header Print
Send Settings Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send.
Page 109 Note ❒ You can program fax header names using the Program Fax Information function in the Fax Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Fax Features menu.
Page 110: Label Insertion
Send Settings Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also select [Programmed Name] when sending fax documents.
Page 111 Label Insertion Specify a destination, and then press the {Start} key. Note ❒ [Programmed Name] is selected by default.
Page 112: Setting Sub Codes For Transmission
Send Settings Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
Page 113 Select [On] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The standby screen returns. Enter the fax number of a destination or an IP-Fax destination. Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. Enter a SUB Code, and then press the {OK} key.
Page 114: Setting A Password
Send Settings When a password is required, enter the SID Code using the number keys, and then press the {OK} key. When a SID Code is not required, just press the {OK} key. The standby screen returns. Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.
Page 115: Setting Sep Codes For Reception
Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations.
Page 116 Send Settings Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. Enter a SEP Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. When a password is required, enter the PWD Code using the number keys, and then press the {OK} key.
Page 117: Entering A Password
Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as names and fax numbers in the destina- tion list.
Page 118: Two-Sided Transmission (Double-Sided Transmission)
Send Settings Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. Important ❒ The optional ARDF is required. Place the original in the ARDF, and then select the scan settings you require. Press [TX Mode]. Select [2 Sided TX] using {U} or {T}, and then press the {OK} key. Select the transmission mode using {U} or {T}, and then press the {OK} key.
Page 119 Select the position of the placed document using {U} or {T}, and then press the {OK} key. Select the page opening orientation using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The screen returns to the standby screen.
Page 120 Send Settings Note ❒ Originals placed on the exposure glass cannot be sent. ❒ The front and back of the scanned original will be printed in order on sep- arate sheets at the other end. The orientation of alternate sheets may be re- versed at the other end.
Page 121: Reception
This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 122: Memory Reception
Reception Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Re- port is automatically printed when the operation switch is turned on.
Page 123: Substitute Reception
Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automat- ically printed when the condition which caused the machine to use Substitute Reception is rectified.
Page 124: Receiving Documents According To Parameter-Specified Settings
Reception Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters in the Fax Features menu. Problems h is lit. B is lit.
Page 125: Reception Modes
Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception Note ❒ The optional handset or an external telephone is required to use this machine as a telephone.
Page 126: Switching The Reception Mode
Reception Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu. If you program a User Function key with Switch Reception Mode, you can switch the reception mode quickly. Press the {Switch RX Mode} key. Select the reception mode using {U} or {T}, and then press the {OK} key.
Page 127: Receiving Internet Fax Documents
Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the Function Upgrade Option must be installed. ❒...
Page 128: Manual E-Mail Reception
Reception Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail Reception function to a User Function key beforehand. Press the User Function key ({F1} to {F3}) programmed with Manual E-mail Reception.
Page 129: Received Images
Received Images Here is an example of an Internet Fax document sent from this machine and re- ceived on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. Important ❒ When Internet Fax e-mail is sent to computer, the following information is al- ways inserted in the e-mail text “...
Page 130 Reception Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.29 “E-mail Subject”...
Page 131: Reception Functions
Reception Functions This section explains useful functions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functions, the Function Upgrade Option must be installed. Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine.
Page 132: Smtp Reception Using Internet Fax
Reception Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a Transfer Box. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ You need to specify the Forwarding destination in advance. Forwarding can be set under Administrator Tools, in Fax Features.
Page 133: Routing E-Mail Received Via Smtp
Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set.
Page 134: Jbig Reception
Reception The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 135: Auto Fax Reception Power-Up
Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒...
Page 136: Printing Options
Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level) using Adjust Sound Volume in the Fax Features menu.
Page 137: Center Mark
Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.
Page 138: Image Rotation
Reception Image Rotation If you have set paper in the standard tray K, incoming fax documents are auto- matically rotated to fit onto the paper. Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet.
Page 139: Page Reduction
Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting and reduction lengths within the following ranges: •...
Page 140: Tsi Print (Transmitting Subscriber Identification Print)
Reception TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet Fax document, the e-mail address of the sender is printed. If the sender has not programmed their Fax Header, you will not be able to iden- tify them.
Page 141: Setting Priority Trays
Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making cop- ies, and yellow A4 paper into tray 2 to use when printing received faxes.
Page 142 Reception...
Page 143: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of the {Job Information} key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are.
Page 144 Changing/Confirming Communication Information Press the {Escape} key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Fax Features menu.
Page 145: Printing A File From Memory
Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press the {Job Information} key. Select [Print TX Standby File] using {U} or {T}, and then press the {OK} key. Select the file you want to print using {U} or {T}.
Page 146 Changing/Confirming Communication Information Note ❒ You can also print files that have not been successfully transmitted.
Page 147: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press the {Job Information} key. Select [TX File Status] using {U} or {T}, and then press the {OK} key. Check the transmission results using {U} or {T}.
Page 148: Confirming By Report
Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.
Page 149: Confirming By E-Mail
Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. Important ❒ To confirm transmission results by e-mail, the Function Upgrade Option must be installed.
Page 150: Communication Result Report (Memory Transmission)
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations.
Page 151: Communication Failure Report
Note ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings. ❒...
Page 152: Checking The Reception Result (Rx File Status)
Changing/Confirming Communication Information Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press the {Job Information} key. Select [RX File Status] using {U} or {T}, and then press the {OK} key. Check the reception results using {U} or {T}.
Page 153: Confirming By Report
Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network com- puter Web Image Monitor.
Page 154: Printing The Journal
Changing/Confirming Communication Information Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Press the {Job Information} key. Select [Print Journal] using {U} or {T}, and then press the {OK} key.
Page 155: Journal
Reference p.182 “Maximum Values” “Fax Features”, General Settings Guide Journal This section explains the items printed in the Journal. Printing date Shows the date and time the report was printed. Programmed Fax Header Shows the sender name programmed for printing. Date Shows the transmission or reception date.
Page 156 Changing/Confirming Communication Information • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
Page 157: Transmitting Journal By E-Mail
Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, the Function Upgrade Option must be installed. ❒...
Page 158: Printing A File Received With Memory Lock
Changing/Confirming Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID Code.
Page 159 Select [Print Memory Lock File] using {U} or {T}, and then press the {OK} key. If no documents were received while Memory Lock was switched on, the message “ There are no memory lock files. play returns to that of step Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key.
Page 160 Changing/Confirming Communication Information...
Page 161: Fax Via Computer
5. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), IEEE 1394 (IPv4 over 1394), or USB 2.0.
Page 162: Before Use
Fax via Computer Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the scanner CD-ROM.
Page 163: Using The Software
Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor. LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❒ When you use Windows NT, LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment.
Page 164: Lan-Fax Cover Sheet Editor
Fax via Computer LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.
Page 165: Installing Individual Applications
Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver.
Page 166: Setting Lan-Fax Driver Properties
Fax via Computer Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.
Page 167: Making Settings For Option Configuration
Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu.
Page 168: Basic Transmission
Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M9] as the printer, and then specify a destination in the [LAN-Fax] dialog box.
Page 169: P.161 "Specifying A Destination Using A Destination List
Reference p.161 “Specifying a destination using a destination list” p.161 “Specifying a destination using Address Book” p.162 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.163 “Specifying Options” p.166 “Confirming Transmission Results by E-mail” p.168 “Editing Address Book”...
Page 170: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination
Fax via Computer Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step If you selected [Contact] in step dropdown menu.
Page 171: Specifying Options
Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step as follows: • If you selected [Fax], select a line or a protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server.
Page 172: To Print A Sender Stamp
Fax via Computer To print a sender stamp Click [Send Options]. The [Send Options] tab appears. Select the [Print Fax Header] check box. To attach a cover sheet Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is attached to the document you are sending.
Page 173: Checking Transmission Using Lan-Fax Driver
Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Au- tomatically create a new file] check box. Click [OK].
Page 174: Confirming Transmission Results By E-Mail
Fax via Computer Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. Important ❒ To confirm transmission results by e-mail, the Function Upgrade Option must be installed. When you have done [Send] or [Send &...
Page 175: Lan-Fax Result Report
LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient configura- tions in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.
Page 176: Editing Address Book
Fax via Computer Reference p.163 “Specifying Options” p.164 “Saving as files” “Fax Features”, General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒...
Page 177: Editing Programmed Destinations
Note ❒ To program the contents of the destination list of this machine to the Ad- dress Book, select the [Use device address] check box, then enter the destina- tion list's registration number in the [Device Address] field. ❒ For [Line:] under [Fax Number:], the following line types are selectable; G3, G3-2, G3-3, G4, G3 Dir.
Page 178: Deleting Programmed Destinations
Fax via Computer Deleting programmed destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 179: Editing Fax Cover Sheets
Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet.
Page 180: Attaching A Created Cover Sheet
Fax via Computer Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax docu- ment. On the [File] menu, click [Print...]. Select [LAN-Fax M9] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears.
Page 181: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Page 182: Programming Destination Information From Web Browser
Fax via Computer Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: • Compression type •...
Page 183: To Edit Machine Properties Already Programmed
To Edit Machine Properties Already Programmed Follow these steps to use Web Image Monitor to edit information about the des- tination machine registered in the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 184: To Add New Receiver
Fax via Computer To Add New Receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 185: Appendix
This section explains features and specifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ({F1}, {F2}, and {F3}). You can register the following functions to User Function keys: •...
Page 186: Optional Equipment
Appendix Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.82 “On Hook Dial” p.84 “Manual Dial”...
Page 187: Specifications
Specifications ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ Power Consumption Immediate Transmission Memory Transmission Memory Reception Reception 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 ×...
Page 188 Appendix ❖ IP-Fax Transmission and Reception Network Scan line density Maximum original size Maximum scanning size Transmission protocol Compatible machines IP-Fax transmission function IP-Fax reception function ❖ Internet Fax Transmission and Reception Network Transmit function Scan line density Original size : Scanning width Communication Protocols E-mail format Authentication method...
Page 189: Specifications Required For The Internet Fax Destination Machines
Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take advan- tage of higher specifications for coding, original size, and resolution. For details about the specifications available in full mode, see “Internet Fax Transmission and Reception”...
Page 190: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Item Memory Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard <ITU-T q1 Chart>) Number of destinations you can register in the destination list Number of groups you can register...
Page 191: Index
INDEX 1 Sided for 1st Page 2 Sided from 1st Page 2 Sided TX Acceptable original sizes Add Dest Address Book Address Book Management Add User Adjust Sound Volume Administrator Tools Advanced Search Attach a Cover Sheet Attaching a created cover sheet Attach Subject Authorized Reception Authorized Reception per Sender...
Page 192 Darker key Deleting programmed destinations Detail Detecting blank sheet Display Destination List Double-Sided Transmission Dual Access ECM (Error Correction Mode) Edit Cover Sheet... EditDest Editing Address Book Editing fax cover sheets Editing programmed destinations E-mail E-mail Options E-mail Settings E-mail subject E-mail text E-mail TX Results E-mail TX results...
Page 193 Making settings for option configuration Managing facsimile functions using SmartDeviceMonitor for Admin Manual Manual Dial Manual E-mail Reception Manual Reception Maximum E-mail Size Maximum values Memory Lock Memory Reception Memory Storage Report Memory Transmission Memory Transmission sequence Menu Protect Mixing scan settings for a multiple page original Names of major functions Names of major options...
Page 194 RDS On/Off Reading the display Reading the display panel and using keys Received images Receive File indicator Receiving documents according to parameter-specified settings Receiving documents unconditionally Receiving Internet Fax documents Reception functions Reception modes Reception Notice Reception notice message Reception Settings Reception time Redial Regarding IP-Fax destinations...
Page 195 T.37 full mode Terminology Text TIFF-F format To add new receiver To edit machine properties already programmed Tone Top to Bottom Top to Top Transmission Transmission modes Transmission with Image Rotation Transmitting Journal by e-mail TSI→Transmitting Subscriber Identification TSI Print (Transmitting Subscriber Identification Print) Two-Sided Transmission TX File Status...
Page 196 B267-8510...
Page 197 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 198 EN USA B267-8510...

This manual is also suitable for:

Aficio c1500

Ricoh Aficio 1027 Facsimile Reference Manual

Manuals for this Machine

Notice

Important Safety Instructions

How to Read this Manual

Reading the Display

Function List

1 Transmission

Transmission Modes

IP-Fax Functions

Internet Fax Functions

Placing Originals

Scan Settings

Specifying a Destination

Programming Destinations in the Address Book

Searching for a Destination in the Address Book

On Hook Dial

Manual Dial

Memory Storage Report

Canceling a Transmission

2 Send Settings

Sending at a Specific Time (Send Later)

Sender Settings

E-Mail Options

Fax Header Print

Label Insertion

Setting SUB Codes for Transmission

Setting SEP Codes for Reception

Two-Sided Transmission (Double-Sided Transmission)

3 Reception

Types of Reception

Reception Modes

Receiving Internet Fax Documents

Reception Functions

Printing Options

4 Changing/Confirming Communication Information

Printing a List of Files in Memory (Print TX Standby File List)

Printing a File from Memory

Checking the Transmission Result (TX File Status)

Checking the Reception Result (RX File Status)

Printing the Journal

Printing a File Received with Memory Lock

5 Fax Via Computer

Sending Fax Documents from Computers

Programming Destination Information from Web Browser

6 Appendix

Programming Frequently Used Functions to User Function Keys

Optional Equipment

Specifications

Maximum Values

Index

Quick Links

Operating Instructions

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Summary of Contents for Ricoh Aficio 1027