Table of Contents
Advertisement
Quick Links
Operating Instructions
Advanced Features
Transmission Options
Job Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Installation
Appendix
Read this manual carefully before you use this product and keep it handy for future reference.
Advertisement
Table of Contents
Related Manuals for Ricoh FAX3310LE
Summary of Contents for Ricoh FAX3310LE
-
Page 1: Operating Instructions
Operating Instructions Advanced Features Transmission Options Job Information Other Transmission Features Reception Features Copying Facsimile User Tools Key Operator Settings Solving Operation Problems Maintaining Your Machine Installation Appendix Read this manual carefully before you use this product and keep it handy for future reference. - Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Basic Features manual before using this machine.
-
Page 3: Table Of Contents
TABLE OF CONTENTS How to Read this Manual ...1 Manuals for This Machine ...2 Advanced Features (this manual) ...2 Basic Features ...2 1. Transmission Options Sending at a Specific Time (Send Later) ... 3 Fax Header Print ...5 Sending Confidential Messages...6 Label Insertion ...8 Calling to Request a Message (Polling Reception) ...9 File Reserve Report (Polling RX) ... - Page 4 Dual Access ... 28 ECM (Error Correction Mode) ... 28 Parallel Memory Transmission... 29 Printed Reports ... 30 File Reserve Report (Switch 03, Bit 2) ... 30 Communication Result Report (Switch 03, Bit 0) ... 30 Communication Failure Report (Switch 03, Bit 0) ... 30 Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) ...
- Page 5 Setting the Date and Time ... 58 Setting the Auto Ring Time ... 59 Changing the Paper Size Setting... 60 Changing the Paper Type for Bypass Tray ... 61 Setting the Fax Reset Timer... 62 On Hook Timeout ... 63 Selecting the Display Language...
- Page 6 9. Maintaining Your Machine Loading paper in the Optional Paper Tray Unit ... 103 Loading paper in the Bypass Tray ... 104 Changing the Paper Size in the Main Paper Tray ... 106 Changing the Paper Size in the Optional Paper Tray Unit ... 108 Cleaning the Scanner ...
-
Page 7: How To Read This Manual
How to Read this Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. -
Page 8: Manuals For This Machine
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions and also ex- plains settings for key operators. -
Page 9: Transmission Options
1. Transmission Options Sending at a Specific Time (Send Later) Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off- peak telephone line charges without having to be by the machine at the time of transmission. - Page 10 Transmission Options M M M M Press the { { { { Start} } } } key. Note ❒ You can cancel a message trans- mission set for Send Later. See p.11 “Canceling Transmission or Reception”.
-
Page 11: Fax Header Print
Fax Header Print N ormally, the Fax Header pro - grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no mar- gin at the top of the transmitted page. -
Page 12: Sending Confidential Messages
Transmission Options Sending Confidential Messages This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered. - Page 13 Confidential ID Override Option: A Press 0 0 0 0 or 1 1 1 1 to select "Over- ride". B Press the { { { { OK} } } } key. Confidential ID Override is set. C Enter the Confidential ID (4- digits) with the number keys.
-
Page 14: Label Insertion
Transmission Options Label Insertion With this function, you can have the receiver's name programmed in Quick Dial or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be pre- ceded by "To". -
Page 15: Calling To Request A Message (Polling Reception)
Calling to Request a Message (Polling Reception) Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals. Receiver Sender (This machine) Transmission Request There are two types of Polling Recep- tion: ❖... -
Page 16: File Reserve Report (Polling Rx)
Standard Polling Reception only works with machines of the same manufacturer that have the Polling Reception function. However, if the other party's fax machine supports SEP Code Polling Reception, you can receive documents from them using SEP Code. (See p.23 “SEP Code”.) -
Page 17: Job Information
Canceling Transmission or Reception Transmission files are originals that have been stored in memory and are awaiting transmission. The functions that produce transmission files are Memory Transmission and Polling Reception. If you notice an error in the destina- tion specified or the document con- tent after scanning a document into memory, you can cancel transmission of that document. -
Page 18: Printing A List Of Files In Memory (Print File List)
Job Information Printing a List of Files in Memory (Print File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files). -
Page 19: Printing A Stored Message (Print Tx File)
Printing a Stored Message (Print TX File) If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out. A A A A Make sure that the machine is in Facsimile mode and the standby display is shown. -
Page 20: Printing A Confidential Fax Message
Job Information Printing a Confidential Fax Message This feature is designed to prevent messages from being picked up casu- ally by anyone when they are re- c eived. If som eone sends you a message using Confidential Trans- mission, it is stored in memory and not automatically printed. -
Page 21: Printing A Memory-Locked Message
Printing a Memory-locked Message This is a security function that pre- vents unauthorized individuals from reading printed messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. -
Page 22: Printing The Journal
Job Information Printing the Journal When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmis- sions). You can also print a copy of the Journal at any time by following the pro- cedure below. -
Page 23: Report Formats
Report Formats The Mode Column Codes and alphabet on this column in- form the type of communication. These codes are explained on the bottom of the report. The Result Column OK: Successful communication E: An error occurred D: Power Failure MAR. - Page 24 Job Information...
-
Page 25: Other Transmission Features
3. Other Transmission Features Handy Dialing Functions Chain Dial This function allows you to compose a telephone number from various parts, some of which may be regis- tered in Quick Dials or Speed Dials and some of which may be entered using the number keys. -
Page 26: Telephone Directory
Other Transmission Features Telephone Directory This function lets you find a regis- tered Speed Dial quickly by just en- tering a single letter, for example, the first letter of the name registered for that number. Note ❒ Speed Dial codes cannot be searched for by symbol or number. -
Page 27: On Hook Dial
On Hook Dial You can send a fax message without lifting the receiver, while still listen- ing to the dial tone. If the other party has a telephone fax machine, you can talk by lifting the receiver after your machine has con- nected to theirs. -
Page 28: Manual Dial
Other Transmission Features Manual Dial The external telephone is required. You can send a fax message using an external telephone. Note ❒ The result of transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission). A A A A Place your original, and then se- lect any scan settings you require. -
Page 29: Transmission Features
SEP Code If you want to receive a message stored in the memory of another par- ty's fax machine, use this function. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the following procedure. -
Page 30: Sub Code
Other Transmission Features I I I I Press the { { { { OK} } } } key. J J J J Press 0 0 0 0 or 1 1 1 1 to select "On". K K K K Press the { { { { OK} } } } key. L L L L Press 0 0 0 0 or 1 1 1 1 to select ”Default”. -
Page 31: Closed Network Transmission
If they are not the same, the communication is stopped. Note ❒ Program the same ID Code in the receiver's fax machine beforehand. See p.91 “ID Code”. ❒ You can specify whether you want to send a fax by Closed Network Reception with the User Parame- t ers . - Page 32 Other Transmission Features Note ❒ If the dirty part of the scanner is small, the machine corrects the black line made when scanning originals. The black line does not appear on the received message. However, sometimes very small parts of the image might be miss- ing on the received message.
-
Page 33: More Transmission Functions
More Transmission Functions If Memory Runs Out While Storing an Original A A A A If you run out of memory while storing an original (free space r e a c h e s 0 % ) , “ M e m o r y Full.Storing Stopped.”... -
Page 34: Sending A Fax Message Immediately
Other Transmission Features Sending a Fax Message Immediately To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broad- casting, Immediate Transmission will interrupt the current communication. Your message will not be sent until previously queued files have been sent. -
Page 35: Parallel Memory Transmission
Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission al- l o w s y o u t o q u ic k ly d e t e rm i ne whether a connection was made. -
Page 36: Printed Reports
Other Transmission Features Printed Reports You can obtain reports from your ma- chine either by having your machine print them out automatically, or by printing them out yourself. Note ❒ You can switch on or off the print- ing of the various reports with the User Parameters. -
Page 37: Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) If you turn on the printing of this re- port, a report will be printed after ev- ery Immediate Transmission so you have a record of whether the trans- mission was successful or not. If the machine is set up not to print this re- port and the fax message could not be successfully transmitted, the error re-... - Page 38 Other Transmission Features...
-
Page 39: Reception Features
4. Reception Features General Immediate Reception Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes- sages. ❖ ❖ ❖ ❖ Display during reception The sender's name or fax number appears on the upper line. -
Page 40: Printing Documents That Have Been Received Into Memory (Substitute Reception)
Reception Features Note ❒ If the memory free space reaches 0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating. Printing Documents that have been Received into Memory (Substitute Reception) If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in-... -
Page 41: Receiving Messages In Telephone Mode
Important ❒ If a sender does not program their name or fax number, the machine may reject an impor- tant fax message. We recom- mend that you ask important senders to register their name or fax number in advance. ❖ ❖ ❖ ❖ Free The machine switches to Substi- t u t e R e c e p t i o n r e g a r d l e s s o f whether or not the sender has pro-... -
Page 42: Printing Options
Reception Features Printing Options Center Mark When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher cor- rectly when you file received messag- Note ❒... -
Page 43: Reception Time
Reception Time When this function is turned on, you can have the date and time when a message was received printed at the bottom of the received image. Turn it on or off with the User Parameters (Switch 02 Bit 2). See p.83 “User Pa- rameters”. -
Page 44: When There Is No Paper Of The Correct Size
Reception Features When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 8 ceive a A5K size message, check the A5K column of the table below. - Page 45 Printing Options Reference p.37 “Page Separation and Length Reduction”...
- Page 46 Reception Features...
-
Page 47: Copying
Copying If you need to make a copy and there is no copier available, use your fax machine. Just place your original in the feeder, and press the { { { { Copy} } } } key. Important ❒ When making multiple copy sets, copying starts once all originals have been scanned into memory. -
Page 48: Copying On Special Paper
Copying F F F F Press the { { { { Start} } } } key. Copying starts. When copying has finished, the machine returns to standby dis- play. Note ❒ To stop copying while it is in progress, press the { { { { Stop} } } } key. Then open the right cover and remove any paper left. -
Page 49: Facsimile User Tools
6. Facsimile User Tools Counters This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display. ❖ ❖ ❖ ❖ TX Pages Total number of transmitted pages. ❖ ❖ ❖ ❖ RX Pages Total number of received pages. -
Page 50: Programs
Facsimile User Tools Programs If you regularly send messages to particular destinations using the same features, you can save a lot of re- petitive keypad operation by storing these settings in a Keystroke Pro- gram. Keystroke Programs are stored as Quick Dial keys. -
Page 51: Using A Program
Using a Program To use a program, perform the fol- lowing procedure. Example: When using a program stored in Quick Dial 07. A A A A Place your original and select any scan settings you require. B B B B Specify Quick Dial 07. -
Page 52: Deleting A Program
Facsimile User Tools Deleting a Program To delete a program, perform the fol- lowing procedure. Limitation ❒ You cannot delete a program if a file using that program (destina- tion) is stored in memory. ❒ You cannot delete a program if a group using that program (desti- nation) is stored in memory. -
Page 53: Storing An Often Used Document (Auto Document)
Storing an Often Used Document (Auto Document) If you find that you often have to send a particular page to people (for exam- ple, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial key. -
Page 54: Sending An Auto Document As An Attachment
Facsimile User Tools • If you select a Quick Dial that is programmed with a destina- tion, "This key is in Use as a Quick Dial" is displayed, and you can proceed to step I. If you select the wrong Quick Dial, press the { { { { Cancel} } } } key, and then go back to step G. -
Page 55: Editing An Auto Document Name
Editing an Auto Document Name To edit an Auto Document's name, perform the following procedure. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until “2. Fax Fea- tures “... - Page 56 Facsimile User Tools D D D D Press the { { { { OK} } } } key. E E E E Press 0 0 0 0 or 1 1 1 1 until “ 10. Del. Auto Doc.“ is displayed. F F F F Press the { { { { OK} } } } key.
-
Page 57: User Function Keys
User Function Keys You can program each of the User Function keys ({ { { { F1} } } } to { { { { F5} } } } ) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. -
Page 58: Making A User Function Key Assignment
Facsimile User Tools Making a User Function Key Assignment A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until ” 2. Fax Fea- tures”... - Page 59 E E E E Press the { { { { OK} } } } key F F F F Press 0 0 0 0 or 1 1 1 1 until " 11. User Functions " is displayed. G G G G Press the { { { { OK} } } } key H H H H Press the User Function key you...
-
Page 60: Printing Reports/Lists
Facsimile User Tools Printing Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See p.16 “Printing the Journal”. • TX File List See p.13 “Printing a Stored Mes- sage (Print TX File)”. - Page 61 B Press the { { { { OK} } } } key. Confirm that " 1. Quick Dial List " is displayed. C Press the { { { { OK} } } } key. Note ❒ If you make a mistake, press the { { { { Cancel} } } } key and try again.
- Page 62 Facsimile User Tools Note ❒ If you make a mistake, press the { { { { Cancel} } } } key and try again. Printing the Program List A Press 0 0 0 0 or 1 1 1 1 until “ 5. Program List“...
-
Page 63: Adjusting The Display Contrast
Adjusting the Display Contrast Use this function to adjust the bright- ness of the display. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures "... -
Page 64: Setting The Date And Time
Facsimile User Tools Setting the Date and Time Use this function to set your ma- chine's internal clock to the current time and date. If the current date and time are wrong, use this procedure to correct them. Note ❒ If you make a mistake when enter- ing numbers, press the { { { { Clear/Stop} } } } key and try again. -
Page 65: Setting The Auto Ring Time
Setting the Auto Ring Time In Auto Select mode, the machine rings a number of times to give you the chance to pick up the handset be- fore taking the call automatically. You can change the number of rings with the Auto Ring Time. A A A A Press the { { { { User Tools} } } } key. -
Page 66: Changing The Paper Size Setting
Facsimile User Tools Changing the Paper Size Setting When you change a paper size on the main paper tray, optional paper tray unit, or the bypass tray, you need to change the paper size setting. This section explains how to change the size of paper set in the main paper tray, the optional paper tray unit, or the bypass tray. -
Page 67: Changing The Paper Type For Bypass Tray
Changing the Paper Type for Bypass Tray You can print the original to OHP transparencies and thick paper using the bypass tray. When you set these kinds of paper on the bypass tray, you need to set the paper type. Perform the following procedure to set the paper type for bypass tray. -
Page 68: Setting The Fax Reset Timer
Facsimile User Tools Setting the Fax Reset Timer This machine automatically returns to the standby display if you do not use the machine for a certain period of time. You can select this period. Y o u can s el ec t 3 0 sec o nd s, o ne minute, three minutes, or five min- utes for the period. -
Page 69: On Hook Timeout
On Hook Timeout This machine automatically cancels the On Hook Dial mode if you do not dial a number from the number keys for a certain period of time after pressing the { { { { On Hook Dial} } } } key. You can select this period. -
Page 70: Selecting The Display Language
Facsimile User Tools Selecting the Display Language If you would rather use another lan- guage for messages and a display, fol- low the procedure below. Note ❒ Make sure that your machine is in standby display before following this procedure. If the standby dis- play is not shown when you start, the display may become tempo- rarily jumbled up. -
Page 71: Key Operator Settings
8. Personal Allows you to set up personal codes for Code using the Restricted Access. Before us- ing the fax machine, users must enter the Personal Code. This allows you to limit transmission to specified senders. 9. ID Code Allows you to register IDs required for various types of transmissions. - Page 72 13. Mem. File Allows you to send all messages stored Trans. in memory to another fax machine and print them out there, for example, when your fax machine runs out of toner. 14. Margin Ad-...
-
Page 73: Using Key Operator Settings
Authorized Reception You can block junk fax messages and save paper by limiting the fax mes- sages that your fax machine receives to a list of specified senders. If you re- ceive a fax message from someone who is not a specified sender, the line is disconnected immediately as soon as you receive the call. - Page 74 Key Operator Settings • You can select to receive fax mes- sages only from Specified senders, or you can select to receive all mes- sages from senders other than from specified senders. See p.83 “User Parameters” (switch 08, bits 3 and 2). •...
- Page 75 Reception. Registration uses the other party's Own Name (for dis- play) or fax number. If the other party is using a fax machine of the same manufacturer, then registra- tion uses the Own Name of the other party registered on their fax machine.
-
Page 76: Memory Lock
File Transfer are printed in the same list. K K K K Press the { { { { User Tools} } } } key. The fax machine returns to stand- by display. Memory Lock This is a security function to prevent unauthorized individuals from read- ing printed fax messages. - Page 77 E E E E Press the { { { { OK} } } } key. F F F F Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } . G G G G Press the { { { { OK} } } } key.
-
Page 78: Specified Tray
Key Operator Settings Deleting a Specified Sender for Memory Lock You can delete Specified Senders for this function. A Press 0 0 0 0 or 1 1 1 1 to select " 3. De- lete Sender ". B Press the { { { { OK} } } } key. C Press 0 0 0 0 or 1 1 1 1 to select the name of the Specified Sender that you want to delete. - Page 79 B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. C C C C Press the { { { { OK} } } } key. D D D D Press 0 0 0 0 or 1 1 1 1 until "...
-
Page 80: Forwarding
File Transfer are printed in the same list. K K K K Press the { { { { User Tools} } } } key. The fax machine returns to stand- Forwarding Use this function to print fax specified from Specified Senders on your own machine and then forward the mes- sages to other fax machines. -
Page 81: Switching Forwarding On/Off
❒ You cannot register a sender who does not have an Own Name or Own Fax Number. Note ❒ You can register up to 30 senders for the Forwarding function. You sometimes cannot register 30 send- ers depending on the number of senders registered with other func- tions. -
Page 82: Registering Forwarding Stations
Key Operator Settings K K K K Press 0 0 0 0 or 1 1 1 1 to “On” to switch this function on, or select “Off” to switch this function off. L L L L Press the { { { { OK} } } } key. Note ❒... -
Page 83: Editing A Forwarding Station
P P P P Press the { { { { OK} } } } key. Q Q Q Q Enter the other party's name. R R R R Press the { { { { OK} } } } key. S S S S If you want to register the Speci- fied Sender as a Wildcard, press 0 0 0 0 or 1 1 1 1 to select "... -
Page 84: Editing A Specified Sender
Key Operator Settings K K K K Press the { { { { OK} } } } key. L L L L Press 0 0 0 0 or 1 1 1 1 to display the fax number of the Forwarding Sta- tion you want to edit. -
Page 85: Deleting A Specified Sender
M M M M Press the { { { { OK} } } } key. The Forwarding Station is deleted. If you want to delete another For- warding Station, repeat the proce- dure from step K. N N N N Press the { { { { User Tools} } } } key to re- turn to the standby display. -
Page 86: Printing The Specified Sender List
❒ To use this function you must switch Energy Save Timer on after you specify times for the fax machine to automatically switch on and off. By default, Energy Save Timer is switched off. - Page 87 B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. C C C C Press the { { { { OK} } } } key. D D D D Press 0 0 0 0 or 1 1 1 1 until "...
- Page 88 C C C C . K K K K Press the { { { { User Tools} } } } key. The fax machine returns to stand- by display. Note ❒ When the heater is powered off, the display is blank.
-
Page 89: User Parameters
User Parameters The User Parameters allows you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. ❖... - Page 90 Key Operator Settings Switch Item 0 Default setting for printing the Forwarding Mark. FORWARDING MARK 1 Default setting for the Cen- ter Mark. CENTER MARK 2 Default setting for printing the Reception Time. RECEPTION TIME 3 Print Sender Information (TSI Print) 4 Default setting for the Checkered Mark.
- Page 91 SUBSTITUTE RECEP- TION 1 Default setting for Substi- tute Reception. CONDITIONS OF MEM- ORY RECEPTION 4 Restricts fax machine us- age to specific users. RESTRICTED ACCESS 6 Default setting for the En- ergy Saving function ENERGY SAVER 0 Default setting for a header with each page.
- Page 92 Key Operator Settings Switch Item 3,2 Authorized Reception 5, 4 Specified Tray Selection 6 Forwarding 7 Forwarding 0: Forward messages from Specified Senders only. 1: Forward messages from non-Specified Senders only. 0 Memory Lock Memory Lock 0: Messages from Specified Senders are not printed unless you en- ter the Memory Lock ID.
-
Page 93: Changing The User Parameters
Switch 1 Distinctive Ring 2 Toner Saving Mode 7 Copy Mode 0 Use the G3 line as an internal extension, or an outside line. PABX/PSTN 1: PABX 0: PSTN 7,6,5 Set the tray which is selected first when copying. 001: Tray1 010: Tray2 111: Bypass Tray 4 Correct the black line made... -
Page 94: Printing The User Parameter List
Key Operator Settings J J J J Press the { { { { OK} } } } key. For a list of the switches and set- tings, see p.83 “User Parameters”. Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch. -
Page 95: Personal Codes
Note ❒ If you press the { { { { Cancel} } } } key be- fore printing starts, the list will not be printed and the display shown in step J appears again. M M M M Press the { { { { User Tools} } } } key to re- turn to the standby display. -
Page 96: Deleting
Key Operator Settings N N N N Press the { { { { OK} } } } key. O O O O Press the { { { { User Tools} } } } key to re- turn to the standby display. Deleting A A A A Press the { { { { User Tools} } } } key. -
Page 97: Restricted Access
G G G G Press the { { { { OK} } } } key. H H H H Press 0 0 0 0 or 1 1 1 1 until " 8. Personal Code " is displayed. I I I I Press the { { { { OK} } } } key. -
Page 98: Registering
Key Operator Settings Note ❒ You can enter A to F by the Quick Dial keys. ❒ You can enter 0 to 9 by the num- ber keys. ❒ 0000 and FFFF can not be en- tered. ❖ ❖ ❖ ❖ Confidential ID This ID is required for printing a message received with the Confi- dential Reception function. -
Page 99: Line Type
Line Type You must match the fax machine to the type of line you use: a tone line or a pulse line. Then, you should con- nect the line to the machine. Note ❒ This function is not available in some areas. -
Page 100: Pstn Access Number
Key Operator Settings H H H H Press 0 0 0 0 or 1 1 1 1 until "11. Select Line" is displayed. I I I I Press the { { { { OK} } } } key. J J J J Press 0 0 0 0 or 1 1 1 1 and select "Exten- sion"... -
Page 101: Memory File Transfer
All messages in memory including Memory-locked messages can be sent to another fax machine. Use this func- tion when you are in an urgent situa- tion. Note ❒... - Page 102 Key Operator Settings B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. C C C C Press the { { { { OK} } } } key. D D D D Press 0 0 0 0 or 1 1 1 1 until "...
-
Page 103: Rds (Remote Diagnostic System)
RDS (Remote Diagnostic System) If your machine has a problem, a ser- vice representative can perform vari- o u s d i a g n o s t i c t a s k s o v e r t h e telephone line from the service sta- tion to try to find out what is wrong with your machine. - Page 104 Key Operator Settings...
-
Page 105: Solving Operation Problems
8. Solving Operation Problems Printing the Help List Press the { { { { Help} } } } key and { { { { Start} } } } key to print a copy of the Help List which contains brief descriptions about the following features: •... -
Page 106: Clearing A Copy, Fax Or Print Jam
Solving Operation Problems Clearing a Copy, Fax or Print Jam Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit To clear jams in the optional paper tray unit, perform the following pro- cedure. A A A A Open the lower right cover. -
Page 107: Reading Reports
Reading Reports Error Report An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or noise on the telephone line . If an error occurs dur- ing transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message. - Page 108 Solving Operation Problems - RDS (Remote Diagnostic System) If your machine has a problem, a ser- vice representative can perform vari- o u s d i a g n o s t i c t a s k s o v e r t h e telephone line from the service sta- tion to try to find out what is wrong with your machine.
-
Page 109: Maintaining Your Machine
9. Maintaining Your Machine Loading paper in the Optional Paper Tray Unit A A A A Make sure that the optional paper tray unit is not being used. B B B B Pull out the paper tray until it stops. C C C C While pinching the release lever, adjust the back fence and side... -
Page 110: Loading Paper In The Bypass Tray
Maintaining Your Machine Loading paper in the Bypass Tray The following procedure describes how to load paper in the bypass tray. A A A A Open the bypass tray. B B B B Push up the paper guide release lever. Paper guide release lever C C C C Gently insert the copy paper face... - Page 111 D D D D Push down the paper guide re- lease lever. Note ❒ If you set A4, 8 " × 14" or larg- er paper, hold the edge of the paper and push down the paper guide release lever. ❒...
-
Page 112: Changing The Paper Size In The Main Paper Tray
Maintaining Your Machine Changing the Paper Size in the Main Paper Tray A A A A Make sure that the paper tray is not being used. B B B B Pull out the paper tray until it stops. Note ❒ Remove any remaining paper. C C C C Adjust the back fence. - Page 113 G G G G Adjust the side and back fences to the new paper size. Important ❒ When setting small quantities of paper, be careful not to squeeze in the side fence too much or pa- per will not be fed properly. H H H H Push the paper tray in until it stops.
-
Page 114: Changing The Paper Size In The Optional Paper Tray Unit
Maintaining Your Machine Changing the Paper Size in the Optional Paper Tray Unit A A A A Make sure that the paper tray is not being used. B B B B Pull out the paper tray until it stops. Note ❒... - Page 115 F F F F Adjust the side and back fences to the new paper size. Important ❒ When loading small quantities of paper, be careful n ot to squeeze in the side fence too much or paper will not be fed properly.
-
Page 116: Cleaning The Scanner
Maintaining Your Machine Cleaning the Scanner To maintain the machine, clean the scanner regularly. A A A A While pushing the release button, open the ADF unit. B B B B Wipe the white strip (1) and expo- sure glass (2). Use a soft dry cloth. -
Page 117: Replacing The Adf Maintenance Kit
Replacing the ADF Maintenance Kit In order to ensure maximum perfor- mance of your fax machine, the ADF Maintenance Kit is provided. You can replace the ADF Maintenance Kit af- ter approximately 45,000 originals have been scanned with the ADF. -
Page 118: Replacing The Photo Conductor Unit (Pcu)
Maintaining Your Machine Replacing the Photo Conductor Unit (PCU) A A A A Turn Off the Power Switch. B B B B Open the right cover. C C C C Open the front cover. D D D D Push the lever (A A A A ) and pull out the toner cassette holding A A A A and B B B B . - Page 119 G G G G Pull out the PCU holding the han- dle. H H H H Take out the new PCU from the box and remove the black paper. Do not touch the blue part. I I I I Insert the new PCU. Replacing the Photo Conductor Unit (PCU) J J J J Push the PCU until it locks into...
- Page 120 Maintaining Your Machine M M M M Pull the two red tags to remove the plastic strips. N N N N Return the toner cassette. Push the toner cassette until it locks into place. O O O O Close the right cover and front cover.
-
Page 121: Replacing The Toner Cassette
Replacing the Toner Cassette R WARNING: • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Dispose of the used toner car- tridge in accordance with the local regulations. R CAUTION: •... - Page 122 Maintaining Your Machine D D D D Remove the tape from the toner cassette. E E E E Replace the toner cassette and make sure it locks securely into place. F F F F Close the front cover. - When Toner Runs Out Even if toner runs out and the Add Toner indicator (D) is lit, transmis- sion operations are possible.
-
Page 123: Toner Cassette Storage
Toner Cassette Storage R WARNING: • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Dispose of the used toner car- tridge in accordance with the local regulations. R CAUTION: •... - Page 124 Maintaining Your Machine...
-
Page 125: 10. Installation
Before Installation Before installing your machine, read the safety instructions at the begin- ning of this manual. To install the ma- chine, follow these procedures: Find a suitable location for the ma- chine. Remove all the pieces of tape at- tached to the machine. -
Page 126: Machine Environment
Installation Machine Environment When choosing a location for your machine, please follow the safety in- structions given in the first section. Location For the best possible performance, in- stall your machine in a place which satisfies the following conditions: • Not exposed to direct sunlight •... -
Page 127: Connecting The Power And Switching On
Connecting the Power and Switching On R WARNING: • Connect the power cord di- rectly into a wall outlet and never use an extension cord. R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. -
Page 128: Connecting To A Telephone Line And An External Telephone
Installation Connecting to a Telephone Line and an External Telephone Connecting to a Telephone Line Following the instructions for con- necting it to a telephone line. There are similar sockets located at the rear of the machine. • TEL: For the optional handset or an external telephone •... -
Page 129: 11. Appendix
Specifications Base Machine ❖ ❖ ❖ ❖ Power Supply 115V, 60 Hz ❖ ❖ ❖ ❖ Power Consumption Mode Energy Saver Mode Standby Mode Transmission Reception Copying Maximum ❖ ❖ ❖ ❖ Noise Emission Sound Power Level During Printing Standby Sound Pressure Level During Printing The above measurements made in accordance with ISO 7779 are actual value. -
Page 130: Available Options
Appendix ❖ ❖ ❖ ❖ Resolution: •Standard: 8×3.85 lines/mm •Detail: 8×7.7 lines/mm •Fine: 8×15.4 lines/mm ❖ ❖ ❖ ❖ Transmission Time: 3 seconds at 28,800bps, Standard resolution ❖ ❖ ❖ ❖ Data Compression Method: MH, MR, MMR, JBIG ❖ ❖ ❖ ❖ Maximum Original Size: 216×600mm / 8.5”×23.7”... -
Page 131: Originals
Originals Make sure your originals are completely dry before placing them in the machine. Originals containing wet ink or correcting fluid will mark the scanner and affect the resulting image. Note ❒ Even if an original is correctly placed in the Document Feeder, a margin of 3mm to 5mm (0.1”... -
Page 132: Paper
Appendix Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Paper sizes Main Paper Tray A4L, A5K, 8 ❒ You can specify the paper size with the user Paper tray unit A4L, 8 (option) 14"L, 8 ❒... -
Page 133: Non-Recommended Paper
Non-recommended Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ Do not use any of the following kinds of paper or a fault might occur. •... -
Page 134: Paper Storage
Energy Saving Introduction When your fax machine prints fax messages, it uses heat to fix the image on pa- per. This heat is generated using a heating roller which must be hot enough to fuse toner to the paper properly. Because keeping the roller hot all the time con-... -
Page 135: Entering Energy Saving Mode
In Energy Saving Standby mode, letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other hand, since warming up takes only a short time, incoming fax messages can be printed right away. -
Page 136: Selecting The Energy Saving Mode Type
Appendix Selecting the Energy Saving mode type To select the Energy Saving mode type, adjust the bit switch below with the User Parameters. See p.83 “User Parameters” (switch 05, bit 6). ❖ ❖ ❖ ❖ Switch 05 Bit 6 • Energy Saving Standby: To let the heating roller cool to room temperature, set bit 6 to 0. -
Page 137: Maximum Values
Maximum Values The following list contains the maximum value for each item. Item Memory The number of pages that you can store in mem- ory (Using A4 size Standard <ITU-T #1Chart, Resolution: Standard, Original Type: Text > ) Total number of Memory Transmission files The number of pages per file The number of pages for all files The number of destinations you can specify for... -
Page 138: Advanced Transmission Features
Appendix Advanced Transmission Features Functions selectable with the { { { { Trans. Option} } } } key are as follows. Function name Send Later Fax Header Print Sending Confidential Messag- Polling Reception Description Reference Sets the machine to automati- p.3 “Sending at a Specific cally start transmission or Time (Send Later)”... -
Page 139: Job Information
Job Information Functions selectable with the { { { { Job Information} } } } key are as follows. Function name Description Canceling Transmission This function cancels a or Reception file (reservation) for Memory Transmission or Polling Reception. Printing the File List The transmission file list can be manually printed. -
Page 140: User Tools
Appendix User Tools Function name Register/Delete Quick Dial Register/Delete Speed Dial Register/Delete Group Dial Programs Auto Document Assigning User Function Keys Stores a frequently used func- Reports/Lists Monitor Volume Display Contrast Date/Time Description Reference When you register a destina- p.46 “Quick Dial”, Basic Fea- tion in a Quick Dial, you can tures specify the destination by... - Page 141 Function name Description Reception Mode The machine can treat incom- ing fax messages and tele- phone calls in two ways. Setting the Auto Ring Time You can alter the number of rings by changing the Auto Ring Time. Fax Information Registers your Own Name, Fax Header and Own Fax Number.
-
Page 142: Key Operator Tools
Allows you to limit receiving p.67 “Authorized Reception” of fax messages to Specified Senders that your register on your fax machine. All fax mes- sages from other than Speci- fied Senders are not received, thus preventing you from re- ceiving junk fax messages. - Page 143 RDS On/Off Allows you to switch on RDS (Remote Diagnostic system) to a service representative can test your fax machine remote- ly from a service station, diag- nose the problem, and can change your machine settings to correct the problem.
-
Page 144: Index
INDEX ADF Counter Resetting , 67 ADF Maintenance Kit , 111 Adjusting Volume→ Monitor Volume , 134 Advanced Transmission Features , 132 Assigning User Function Keys , 52 , 134 Authorized Reception , 67 , 136 Auto Document , 47 , 134 Changing , 48 Auto Document Original , 54 Automatic Redial , 28... - Page 145 Jams Clearing , 100 Job Information , 11 , 133 Journal , 16 , 54 , 133 Key Operator Settings , 65 Key Operator Tools , 136 Keystroke Program , 44 Label Insertion , 8 Language Selection , 64 Line Type , 93 , 136 Selecting , 93 Loading paper in the Bypass Tray , 104 Loading paper in...
- Page 146 PSTN Access Number , 94 , 137 PWD , 23 Quick Dial , 134 Quick Dial Label , 54 Quick Dial List , 54 RDS , 97 , 102 RDS On/Off , 137 Reception Immediate Reception , 33 Memory Reception , 33 Receiving Messages in Telephone Mode , 35 Screening Out Messages from Anonymous Senders , 34...
- Page 147 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2004...
- Page 148 Type for 3725e/F530/LF311/3310Le Printed in China EN USA H555-8400...