Ricoh A6500 Operating Instructions Manual
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Ricoh A6500 Operating Instructions Manual

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Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read
This First before using the machine.

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Summary of Contents for Ricoh A6500

  • Page 1 Operating Instructions For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Introduction................................. 5 Super Password / Admin Password / Lockscreen Password..............5 How to Read This Manual..........................6 Symbols................................6 Disclaimer................................6 Notes................................6 1. Overview Things You Can Do with the Machine.......................9 How to Use the Home Screen.........................13 Icon displayed in the sidebar menu......................14 Icon displayed in the float bar menu......................16 Operating the Screen............................
  • Page 4 Deleting a Page............................52 Changing the Background.......................... 54 Operating a File............................... 57 Saving Pages..............................57 Importing a Saved Page..........................59 Uploading a Page to a Network Drive...................... 60 Sharing Pages with a Smart Device......................61 Other Functions..............................64 Enabling Eye Protection..........................64 Splitting the Whiteboard App Screen......................64 Writing on a Screen Other Than the Whiteboard App................
  • Page 5 Using the Tools in Utilities..........................87 Using Other Tools............................92 5. Using File Manager Managing Files..............................95 Starting File Manager..........................95 How to Use the File Manager Screen......................96 Operating a File............................97 Opening a file.............................. 97 6. Managing Apps Adding an App..............................99 Adding a Shortcut to the Home Screen....................100 Removing Shortcuts from the Home Screen....................
  • Page 6 9. Changing System Settings Displaying System Settings..........................119 Changing the System Settings........................120 Network and Connection......................... 120 Wallpaper..............................122 Language and Input Method........................123 Date and Time............................123 Security Settings............................124 Power Settings............................124 Information..............................125 Other................................126 Super Password............................128 Updating Your System...........................129 Updating via a Network........................... 129 Updating via a USB Flash Memory Device....................

  • Page 7: Introduction

    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

  • Page 8: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the software. Be sure to read these explanations. Indicates supplementary information that you may find helpful, but not essential to completing a task. Indicates the names of screens, menus, settings, and buttons.
  • Page 9 The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Two kinds of size notation are employed in this manual.

  • Page 11: Overview

    1. Overview This chapter provides an overview of the whiteboard function of the machine. It also explains how to view the screen. Things You Can Do with the Machine You can use this machine in a variety of ways to fit your needs. Use a Whiteboard You can use your finger or a pen to write letters, shapes, etc., on the whiteboard.
  • Page 12 1. Overview Save pages You can combine all the pages within a single PDF file. This file can be saved to the storage of the machine, to cloud storage, or to a USB flash memory drive. See page 57 "Saving Pages". See page 60 "Uploading a Page to a Network Drive".
  • Page 13 Things You Can Do with the Machine Display the screen of an external device such as a computer You can connect a computer, tablet, or document camera to this machine and display images. See page 107 "Connecting a Computer or Tablet to the Machine".
  • Page 14 1. Overview Lock the screen with a password You can lock the screen of this machine with a password. See page 120 "Changing the System Settings". Y313IX0045...

  • Page 15: How To Use The Home Screen

    How to Use the Home Screen How to Use the Home Screen Y313OX0002 1. Connection status icons This icon appears when you connect an external device such as a USB flash memory device or a computer to this machine. 2. Date/Time Displays the current date and time 3.

  • Page 16: Icon Displayed In The Sidebar Menu

    1. Overview You can manages the files stored in the machine. 8. Whiteboard app Launches whiteboard app Use your finger or a pen to write letters, shapes, etc., on the whiteboard. 9. USB flash memory device Manages the files stored in the USB flash memory device This icon is displayed only when a USB flash memory device is inserted into this machine.
  • Page 17 How to Use the Home Screen Icon Description Displays the source settings • Source Settings Allows you to check and change settings related to video input (source) • Source Preview Displays a preview of all the video inputs (source) In the source preview, you can check each video input screen, switch to a video input screen, or select one video input to display a picture-in-picture preview.

  • Page 18: Icon Displayed In The Float Bar Menu

    1. Overview Icon Description Displays the System Settings You can check and change the System Settings of this machine. • page 119 "Changing System Settings" Launches the annotation You can write on the currently displayed content. You can write on the video from an external device, the display screen of a document file, or the app screen of a web page, etc.
  • Page 19 How to Use the Home Screen Y313OX8035 1. Home screen Displays the home screen 2. Undo operation Undoes the previous operation 3. Comment tool Launches the annotation For details, see page 67 "Writing on a Screen Other Than the Whiteboard App". 4.

  • Page 20: Operating The Screen

    1. Overview Operating the Screen You can use the pen or your fingers to operate the screen. To select an icon or button, touch the item you want to use with the pen nib or your finger. When operating a computer from the machine, you can perform a single-click by touching the screen once or a double-click by touching the same location twice.

  • Page 21: About Pre-Installed Apps

    About Pre-installed Apps About Pre-installed Apps The following apps are pre-installed in this machine: • Whiteboard app (S-write) See page 23 "Using a Whiteboard". • File Manager See page 95 "Using File Manager". • EShare See page 79 "Sharing the Screen with EShare". •...

  • Page 22: Remote Control Usage Tips

    1. Overview Remote Control Usage Tips • Do not put the remote control in the direct heat, humidity, and avoid fire. • Do not drop the remote control, as doing so may cause the remote control to malfunction. • Confirm there is no object between the remote control and the remote control sensor of the machine.

  • Page 23: Inserting A Usb Flash Memory Device

    Inserting a USB Flash Memory Device Inserting a USB Flash Memory Device You can save the pages that are created on the machine to a USB flash memory device, or load files from a USB flash memory device. To use this feature, insert a USB flash memory device into the machine using the following procedure.
  • Page 24 1. Overview...

  • Page 25: Using A Whiteboard

    2. Using a Whiteboard This chapter explains the basic operations such as writing on the display, operations of pages, and how to save displayed on the screen. Starting the Whiteboard App On the home screen, touch the icon of the whiteboard app. Y313OX8045 The whiteboard app starts.

  • Page 26: Icons Displayed On The Whiteboard Screen

    2. Using a Whiteboard Icons displayed on the whiteboard screen Y313OX5003 1. Left Area Icon Description Toggles the whiteboard menu bar display between left and right Displays a sub-menu The following icons appear in the sub-menu. Y313OX8003 1. Loads a whiteboard page saved in IWB format 2.
  • Page 27 Starting the Whiteboard App Icon Description Displays a QR code that can be used to access the whiteboard from a smart device or other device Scan the QR code with your smart device to see what you have written. • The machine must be connected to the Internet. •...
  • Page 28 2. Using a Whiteboard 2. Center Area Icon Description Used for writing. When it is ready to write, the icon will be displayed as follows: Touching the icon while it is ready to write will display the writing settings. You can switch between pen/handwriting input and marker input, and you can change the color and thickness of the writing.
  • Page 29 Starting the Whiteboard App Icon Description This is used when multiple people want to perform touch operations, such as writing. Each time you touch it, the icon changes. Y313OX8005 1. Only one can be written. When multiple fingers or palms touch the screen, the display magnification will change.
  • Page 30 2. Using a Whiteboard Icon Description Displays the whiteboard screen settings The following icons appear. Y313OX8004 1. Loads a video file 2. Loads an image file 3. Splits the whiteboard screen (up to three sections) 4. Selects a shape and writes on it 5.
  • Page 31 Starting the Whiteboard App Icon Description Operates the page • page 51 "Changing the Displayed Pages" "Page number/Total number of pages" is displayed. When you have created multiple pages, you can touch this to display the thumbnails of the pages. In thumbnail view, you can move or delete pages. •...

  • Page 32: Basic Operations

    2. Using a Whiteboard Basic Operations Operation by the Touch Pen or Your Fingers • Handwritten entry • Stamp entry • Erase/Reduce/Enlarge/Move • Cut/Copy/Paste • Changing the display magnification/moving the display area Operation by the Touch Pen or Your Fingers or Palm •...
  • Page 33 Basic Operations Y313OX8046 1. Pen nib type Selects a pen nib The thickness and color of the line can be set for each pen nib, and two different writing settings can be used by using different nibs. • When writing with a pen Each setting is associated with a pen nib and switches automatically depending on the pen nib being used when writing.
  • Page 34 2. Using a Whiteboard When using a pen, you can assign the thick pen to erase and the thin pen to write. 4. Thickness Adjusts the thickness of the drawn lines 5. Color Selects the color of drawn lines Select the pen nib type from the writing settings. Adjust the thickness if necessary.
  • Page 35 Basic Operations The toggle switch will be turned on. Y313OX8007 1. Off 2. On When the toggle switch is turned on, the icon changes to and the stroke is enabled. Touch or outside of the writing settings. Move the pen on the screen. Y313IX0051 The thickness of the lines that you write will automatically change as the pen moves.
  • Page 36 2. Using a Whiteboard Touch the writings, figures, or images from which you want to extract the color. A preview of the extracted color appears in a circle in the upper-right corner of the touched point. Y313IX0052 Write with the color that you extracted. Selecting a color from the color chart Touch The writing settings appears.

  • Page 37: Writing By Multiple Users At The Same Time

    Basic Operations Select the color that you want to use in the color chart, and then touch [OK]. Y313OX8051 1. Color chart 2. Selected color Touch or outside of the writing settings. Write with the selected color. Writing by Multiple Users at the Same Time Multiple users can write at the same time.

  • Page 38: Writing A Figure

    2. Using a Whiteboard Writing a Figure You can select a figure or a straight line from the list and write it. Touch Y313OX8016 The whiteboard screen settings appears. Touch A list of figures appears. Select a figure to write. Touch the pen on the screen and move it to write the selected figure at the touched location.
  • Page 39 Basic Operations Touch Y313OX8016 The whiteboard screen settings appears. Touch File Manager appears. Touch [Videos]. Y313OX8054 Only video files will be displayed. Select the file to be loaded. When loading a video from a USB flash memory device, specify the USB flash memory device and select the file.

  • Page 40: Loading An Image File

    2. Using a Whiteboard Y313IX0067 • Moving Drag the video to the area where you want to place. Y313IX0068 When you have finished changing the position and size, touch Y313IX0070 If you want to cancel, touch Loading an Image File You can load an image file saved in a folder on this machine or on a USB flash memory device set in this machine, and you can insert it into the page.
  • Page 41 Basic Operations • JPG • PNG • BMP Loaded image files can be enlarged, reduced, or moved. Touch Y313OX8016 The whiteboard screen settings appears. Touch File Manager appears. Touch [Images]. Y313OX8053 Only image files will be displayed. Select the file to load. When loading an image from a USB flash memory device, specify the USB flash memory device and select the file.
  • Page 42 2. Using a Whiteboard Change the position and size of the image if necessary. • Enlarging or reducing Touch the image with two fingers and spread or pinch them together. Y313IX0065 • Moving Drag the image to the area where you want to place. Y313IX0066 When you have finished changing the position and size, touch Y313IX0069...

  • Page 43: Erasing

    Basic Operations Erasing This section explains how to erase written content. The following methods are available for erasing: • Erasing with the palm of the hand • Erasing with a pen or finger • Erasing by selecting an area • Erasing all written content of the current page Erasing with the palm of the hand Erase the written content with the palm of your hand.
  • Page 44 2. Using a Whiteboard Touch the "Precision eraser" toggle switch, which can be found in the writing settings for the thick pen. Y313OX8052 The toggle switch will be turned on. Y313OX8007 1. Off 2. On When the toggle switch is turned on, the icon changes to and "Precision eraser"...
  • Page 45 Basic Operations Erasing by selecting an area Touch Y313OX8019 Enclose the written content. Y313IX0055 The written content within the enclosed area is selected. Y313IX0057...

  • Page 46: Enlarging, Reducing, Or Moving Written Content

    2. Using a Whiteboard Touch Y313IX0056 The selected written content is erased. Erasing all written content of the current page • When erased by this operation, you cannot return to the previous state by touching Touch Y313OX8020 Slide the left part of the bar to the right. Y313OX8057 All written content of the displayed page is erased.
  • Page 47 Basic Operations Selecting the written content Touch Y313OX8019 Enclose the written content that you want to enlarge or reduce. Y313IX0055 The written content within the enclosed area is selected. Y313IX0057...
  • Page 48 2. Using a Whiteboard Enlarging or reducing the written content Touch the screen with two fingers and spread or pinch them together. Y313IX0058 Touch any area other than the selected written content. Y313IX0060 The selection is cleared. Moving the written content Drag the selected written content to the area where you want to place it.

  • Page 49: Copying

    Basic Operations Touch any area other than the selected written content. Y313IX0060 The selection is cleared. Copying You can select the written content and copy it. Touch Y313OX8019 Enclose the written content. Y313IX0055...
  • Page 50 2. Using a Whiteboard The written content within the enclosed area is selected. Y313IX0057 Touch Y313IX0062 The icon changes to , and the selected written content is able to be copied. Touch the selected area and move the pen nib. Y313IX0063...

  • Page 51: Changing The Display Magnification/Moving The Display Area

    Basic Operations Touch any area other than the selected written content. Y313IX0060 The selection is cleared. • It is not possible to paste the copied content to a different page. • When the icon is set to (ready to copy), you can copy as many times as you want. Changing the Display Magnification/Moving the Display Area To change the magnification of the displayed page or to move the display position of the page, touch the screen with your fingers.

  • Page 52: Undoing Operations

    2. Using a Whiteboard • When you pinch your fingers together, the screen is reduced, centering on where you originally touched. Moving a displayed area Touch the screen with three or more fingers, and while maintaining the same distance between them, move them up or down, or left or right.

  • Page 53: Operating A Page

    Operating a Page Operating a Page This section explains the operation of a page such as adding a page, changing the displayed page, or changing the background image. Adding a Page Touch Y313OX8023 A new blank page is created behind the selected page, and the newly created page is displayed. •...

  • Page 54: Change The Displayed Page By Selecting From Thumbnails

    2. Using a Whiteboard Change the Displayed Page by Selecting from Thumbnails When you have created multiple pages, you can select a page from the page thumbnails to change the displayed page. Touch the page number display. Y313OX8067 Thumbnails of the pages appear. Touch the thumbnail of the page that you want to display.
  • Page 55 Operating a Page Touch the page number display. Y313OX8067 Thumbnails of the pages appear. Touch on the right side of the thumbnail of the page that you want to delete. Y313OX8068 appears in the thumbnail. Touch Y313OX8069 The page that you touched for is deleted.

  • Page 56: Changing The Background

    2. Using a Whiteboard Changing the Background You can change the background image for the whiteboard app. Touch Y313OX8016 The whiteboard screen settings appears. Touch Select the background image that you want to use from the list. • To display the next page of the background image list, touch •...
  • Page 57 Operating a Page Save the image file that you want to use for the background to this machine. For details about how to save files, see page 95 "Managing Files". In the list of background images, touch to display the last page of the background image list.
  • Page 58 2. Using a Whiteboard Touch and hold the background that you want to delete from the list of background images. The trash icon appears in the upper-right corner of the background image. Touch the trash icon. Y313OX8070 The background is deleted.

  • Page 59: Operating A File

    Operating a File Operating a File This section explains how to save or import written content on the display. • Keep USB flash memory devices out of reach of children. If a child accidentally swallows a USB flash memory device, consult a doctor immediately. Saving Pages You can save written contents to the locations shown below.
  • Page 60 2. Using a Whiteboard Change the settings as necessary. • File name To change the file name, touch the file name. Enter a new file name (up to 100 alphanumeric Unicode characters [UTF-8], excluding \ / ? : * " > <) using the software keyboard. •...

  • Page 61: Importing A Saved Page

    Operating a File Item Specifications Page size • IWB/PNG 3840 × 2160 px • PDF 210 × 297 mm (8.27 × 11.69 inches) Importing a Saved Page You can import a page saved in IWB format, and you write or edit. •...

  • Page 62: Uploading A Page To A Network Drive

    2. Using a Whiteboard Touch [Save] or [Do not save] as necessary. The File Manager appears. Select the file that you want to import. When loading a file from a USB flash memory drive, specify the USB flash drive and select the file. For details about how to use File Manager, see page 95 "Managing Files".

  • Page 63: Sharing Pages With A Smart Device

    Operating a File Change the settings as necessary. • File name To change the file name, touch the file name. Enter a new file name (up to 100 alphanumeric Unicode characters (UTF-8), excluding \, /, ?, :, *, ", >, <) using the software keyboard. •...
  • Page 64 2. Using a Whiteboard Touch Y313OX8025 Change the settings as necessary. • Share only current page When using multiple pages, select whether you want to share only the currently displayed page or all pages. To share only the currently displayed page, touch the button. •...
  • Page 65 Operating a File • For real-time screen sharing, use the TV Mirror feature of EShare. For details, see page 79 "Sharing the Screen with EShare".

  • Page 66: Other Functions

    2. Using a Whiteboard Other Functions This section describes other features available in the whiteboard app. Enabling Eye Protection You can use the function to protect your eyes by reducing screen brightness when writing. When you touch the screen to start writing, the screen brightness will automatically decrease. When writing is finished, the brightness will return to the original level after a few seconds of removing the pen or finger from the screen.
  • Page 67 Other Functions Touch Y313OX8016 The whiteboard screen settings appears. Touch The screen will be displayed in two segments. Change the number of divisions and the color, as necessary. Y313OX0008 1. Change the number of divisions. Changes the number of screen divisions When you touch this icon, the screen will alternately switch between a double-split screen and triple-split screen.
  • Page 68 2. Using a Whiteboard 4. Erase Erase all the written content for each screen. For details, see page 44 "Erasing all written content of the current page".

  • Page 69: Writing On A Screen Other Than The Whiteboard App

    Writing on a Screen Other Than the Whiteboard App Writing on a Screen Other Than the Whiteboard App You can use the annotation to write on the video of external devices connected to this machine, on the display of document files, and on app screens such as web pages. You can also capture the screen and paste it onto a whiteboard page.

  • Page 70: Icons Displayed On The Annotation

    2. Using a Whiteboard Icons Displayed on the Annotation Icon Description Exits the annotation Saves the current view Displays a QR code that can be used to access the current view from a smart device Scan the QR code with your smart device to see what you have written. Displays the writing settings of the annotation Used to temporarily stop writing and operate apps and other functions on the screen...

  • Page 71: Erasing

    Writing on a Screen Other Than the Whiteboard App Writing will be available for multiple users at the same time. This section describes the procedure for writing after changing the writing settings of the annotation, as an example. Touch The writing settings of the annotation appears. Y313OX8058 1.
  • Page 72 2. Using a Whiteboard • Erasing with the palm of the hand • Erasing with a pen or finger • Erasing all the writing on the current view Erasing with the palm of the hand Erase the written content with the palm of your hand. Touch the screen with the palm of your hand.

  • Page 73: Capturing The Screen And Pasting To The Whiteboard Page

    Writing on a Screen Other Than the Whiteboard App 1. Off 2. On When the toggle button is turned on, "Erasing using thick stylus" will be enabled. Touch the outside of the annotation writing setting. Move the pen over the written content. Y313IX0054 Only the portions of the written content touched by the pen nib are erased.
  • Page 74 2. Using a Whiteboard Y313IX0071 Select the area that you want to capture. Adjusting and selecting the range Touch one of the squares in the selection, and then move the pen nib to adjust the area to be captured. Y313IX0072 Selecting by enclosing Touch Y313IX0086...
  • Page 75 Writing on a Screen Other Than the Whiteboard App Y313IX0073 Selecting the full screen Touch Y313IX0074 Touch Y313IX0087 The whiteboard app is displayed, and the captured area will be pasted as an image. To cancel the capture, touch...

  • Page 76: Changing The Display Magnification/Moving The Display Area

    2. Using a Whiteboard Y313IX0088 Adjust the size and position of the pasted image. For details about how to use the Whiteboard app, see page 23 "Using a Whiteboard". Changing the Display Magnification/Moving the Display Area You can change the magnification of the written content or move the written content. You need to enable "Erasing using thick stylus".

  • Page 77: Temporarily Stopping Writing

    Writing on a Screen Other Than the Whiteboard App CUE150 • When you spread your fingers apart, the screen is enlarged, centering on where you originally touched. • When you pinch your fingers together, the screen is reduced, centering on where you originally touched.

  • Page 78: Undoing Operations

    2. Using a Whiteboard Undoing Operations Operations such as writing, enlarging, reducing, or erasing can be undone. You can also redo operations that were undone. Touch To redo the undone operation, touch Saving You can save written contents to the locations shown below. •...

  • Page 79: Sharing Pages With A Smart Device

    Writing on a Screen Other Than the Whiteboard App Sharing Pages with a Smart Device By scanning the QR code displayed on this machine with the smart device, you can check the written contents of the view with the smart device. Touch Change the settings as necessary.
  • Page 80 2. Using a Whiteboard...

  • Page 81: Sharing The Screen With Eshare

    3. Sharing the Screen with EShare This section describes how to use EShare to share the screen and files of this machine with other devices, as well as to display the screen of other devices on this machine. About EShare You can use EShare to share the screen with devices connected to the same network.
  • Page 82 3. Sharing the Screen with EShare Y313IX0085 In order to use TV Mirror and Mirroring, the connected devices must meet the following requirements: Item System Requirements Device type Computers, tablets, or smartphones • Android 5.0 or later • macOS 10.9 or later •...

  • Page 83: Start Screen Sharing

    Start Screen Sharing Start Screen Sharing Start sharing the screen using EShare. Touch the EShare icon on the home screen. Y313OX8060 Install the EShare app on the device that will participate in screen-sharing by using the QR code or URL displayed on the EShare screen of this machine. Check that this machine and the devices that will participate in the sharing are connected to the same network.
  • Page 84 3. Sharing the Screen with EShare Select the device name of this machine. Start sharing the screen on the devices participating in the sharing. To share the screen of this machine, start TV Mirroring. To share the screen of the connected devices, start Mirroring.

  • Page 85: Changing Eshare Settings

    Changing EShare Settings Changing EShare Settings You can change the settings related to screen-sharing in the EShare screen of this machine. Display Group Settings You can specify the devices that will participate in the sharing as screen groups. Moderator Control Center You can set the operations and sharing targets to be allowed for devices participating in the sharing.

  • Page 86: Settings

    3. Sharing the Screen with EShare Settings You can configure the settings for this machine. You can change the device name, set the password, and set the number of screen splits when using Mirroring.

  • Page 87: Using The Various Functions

    4. Using the Various Functions This section describes how to operate the various tools. Playing Video and Audio Files You can play the video and audio files stored in this machine. With the factory default settings, you can play back video and audio files in the following ways: Using File Manager Select a file to play it.

  • Page 88: Playing With Media Player

    4. Using the Various Functions Playing with Media Player Touch the Application box icon on the home screen. Y313OX8061 Touch the media player icon. Media player starts. Touch [+Add video path]. File Manager appears. Touch "Videos" or "Audio" from the file category. Touch the checkbox of the video or audio file that you want to play to place a checkmark on it.

  • Page 89: Using The Tools In The Sidebar Menu

    Using the Tools in the Sidebar Menu Using the Tools in the Sidebar Menu Using the Tools in Utilities You can use the tools with various functions via Utilities in the sidebar menu. This section describes how to use each Utilities tool. Touch on the sidebar menu.
  • Page 90 4. Using the Various Functions • This function is not available when using the whiteboard app. Use the "Eye protection" function of the whiteboard app. Calculator You can use a calculator. Vote You can set a topic and input options to vote for from your smart device. Enter the topic of your vote.
  • Page 91 Using the Tools in the Sidebar Menu Voters scan the QR code with their smart devices and vote by selecting an option/options. The number of people who have voted will be displayed in real time on the QR code display. Touch "View results"...
  • Page 92 4. Using the Various Functions Y313OX8033 1. Pause/resume recording 2. End recording 3. Recording time 4. Cancel recording When you finish recording, the recorded content will be saved as a video file in a folder on this machine. You can play the saved video file via File Manager. You can load a saved video file from the whiteboard app and insert it into a page.
  • Page 93 Using the Tools in the Sidebar Menu The size and position of the spotlight can be changed. • Changing the size of the spotlight Touch the spotlight with two fingers and spread or pinch them together. When you spread your fingers apart, the spotlight is enlarged, centering on where you originally touched.

  • Page 94: Using Other Tools

    4. Using the Various Functions Favorite Apps You can add shortcuts for frequently used apps. Touch Check the checkboxes of the apps that you want to add shortcuts to. Touch [Add App]. The app shortcut will be added. To delete a shortcut, press and hold the shortcut icon that you want to delete until the [×] appears. Touch [×] to delete the shortcut.
  • Page 95 Using the Tools in the Sidebar Menu Displaying the list of screens processing in the background If you switch screens or start a new app without exiting, the screen that was displayed will continue to run in the background. You can check the list of screens processing in the background, and you can switch screens or quit screens, as necessary.
  • Page 96 4. Using the Various Functions Touch on the sidebar menu. Displays a list of the screens being processed Touch [OPEN SPLIT SCREEN]. The screen will be split into two. The image of the app or external device that you are viewing first will be displayed on the right screen, while a dialog will appear to select the left screen.

  • Page 97: Using File Manager

    5. Using File Manager This section describes how to use File Manager to manage the files stored in this machine. Managing Files Use File Manager to manage image files, video files, and other files saved in this machine. Use File Manager for multiple apps and tools, such as saving files created by the whiteboard app, screen capture, screen recording, etc., and for selecting files to be inserted into the pages of the whiteboard app.

  • Page 98: How To Use The File Manager Screen

    5. Using File Manager How to Use the File Manager Screen Y313OX8064 1. File Categories Displays only the files related to each of the categories 2. Drive Selects the drive When a USB flash memory device is loaded, select the USB flash memory device here. 3.

  • Page 99: Operating A File

    Managing Files Operating a File To select a folder or file, touch the checkbox of the folder or file that you want to operate. Touch the operation icon according to your purpose. The type of icon displayed varies depending on the selected folder or file. Icon Descriptions Creates a new folder...
  • Page 100 5. Using File Manager Playing a video or audio file Quickly touch a video file twice to play the video.

  • Page 101: Managing Apps

    6. Managing Apps Adding an App This section describes how to add third-party apps. • Downloading and using third-party apps is the responsibility of the user, after carefully checking the provider of the app. • The use of the downloaded software is subject to the laws of the region in which you are located. •...

  • Page 102: Adding A Shortcut To The Home Screen

    6. Managing Apps Adding a Shortcut to the Home Screen You can add shortcuts to the apps that you have added to the home screen. Touch the application box icon on the home screen. Hold down the icon of the app that you want to add a shortcut to. Drag and drop the icon to the home screen.

  • Page 103: Connecting Devices

    7. Connecting Devices This chapter explains how to display an image from an image output device, and write on the displayed screen. Connecting an External Device You can connect an external device to this machine, display the device's image on the machine's screen, and write on the displayed image.

  • Page 104: Connecting The Digital Inputs

    7. Connecting Devices Connect the computer’s audio output jack to the AUDIO-IN (Line input) jack on the machine using a suitable audio cable. AUDIO-IN Y313IX0077 1. Audio cable 2. D-Sub (15-pin) cable Change the source to VGA. For details about how to change the source and source settings, see page 113 "Selecting the Video Input (Source)".

  • Page 105: Connecting A Device Compatible With Displayport Alternate Mode

    Connecting an External Device HDMI HDMI HDMI1 / HDMI2 HDMI Display Port Y313IX0076 1. Supplied HDMI cable 2. DisplayPort cable Change the source to HDMI, HDMI1, HDMI2, or DP. For details about how to change the source and source settings, see page 113 "Selecting the Video Input (Source)".

  • Page 106: Connecting An External Microphone

    7. Connecting Devices Connect the USB Type-C port of the device that supports the alternate mode to the TYPE-C (USB Type-C) port of this machine via the supplied USB Type-C cable. TYPE-C Y313IX0075 1. Supplied USB Type-C cable Change the source to TYPE-C. For details about how to change the source and source settings, see page 113 "Selecting the Video Input (Source)".

  • Page 107: Connecting With A Usb Cable

    Connecting an External Device Connect external speakers to the AUDIO-OUT (audio output) jack on the machine. If the device has an SPDIF input jack, connect an optical digital cable to the SPDIF (SPDIF output) jack of this machine. SPDIF Y313IX0079 1.
  • Page 108 7. Connecting Devices 1. External device (For example: Wireless display adaptor connected with an HDMI cable) 2. Supplied USB Type-C cable...

  • Page 109: Connecting A Computer Or Tablet To The Machine

    Connecting a Computer or Tablet to the Machine Connecting a Computer or Tablet to the Machine You can connect a computer, tablet, or document camera to the machine, and see its screen on the machine. You can also write on the displayed screen using a pen. Y313IX0081 You can use the annotation to write on the video from the external input device.

  • Page 110: Using The Touch Screen

    7. Connecting Devices Using the Touch Screen You can use your finger to control a Windows PC or Mac with touch by connecting the USB cable between the USB port of this machine and the USB port of your computer, which supports the touch module.
  • Page 111 Using the Touch Screen • To avoid damage to the screen, never use any type of abrasive materials to wipe the screen. • Do not spray a detergent on the screen surface or the body directly. It may result in a short circuit to the touch screen.

  • Page 112: Using A Projector To Project A Screen

    7. Connecting Devices Using a Projector to Project a Screen You can connect a projector that supports full-HD to the machine to project its screens. Y313IX0082 • The machine cannot be connected to an analog input terminal such the VGA input of a projector. Connect a projector to the HDMI-OUT (HDMI output) terminal on this machine.

  • Page 113: Changing The Settings For Video Input

    8. Changing the Settings for Video Input This section describes how to operate the Source Settings and the setting items. Displaying the Source Settings The video input (source) is recognized and displayed on this machine via the name of the video input terminal of this machine that is connected to the external device.
  • Page 114 8. Changing the Settings for Video Input 1. Source Preview Displays a list of video input (source) previews You can select the video input (source) to be displayed on the screen of this machine after checking the video in the preview. 2.

  • Page 115: Selecting The Video Input (Source)

    Selecting the Video Input (Source) Selecting the Video Input (Source) The following methods are available for selecting the video input (source) to be displayed on the screen of this machine: • Selecting a source from the source list • Selecting a source after checking the image in the source preview. Selecting the Source from the List Select a video input (source) from the source list to switch the display.
  • Page 116 8. Changing the Settings for Video Input • If no external device is connected to the video input (source), "No signal" will be displayed in the preview. • If "No signal" is displayed in the preview of a video input (source) to which an external device is connected, the external device might not be connected properly.
  • Page 117 Selecting the Video Input (Source) Even if you switch to the whiteboard app screen or another app screen, the preview remains on the screen. The preview displayed in picture-in-picture mode can be used for the following: Changing the size of the preview Touch the preview with two fingers and spread or pinch them together.

  • Page 118: Changing The Source Settings

    8. Changing the Settings for Video Input Changing the Source Settings The following items can be set in the Source Settings: Item Description Initial value Video Quality Picture Mode • Picture Mode Changes the image settings when an external device is connected Energy Star®...
  • Page 119 Changing the Source Settings Item Description Initial value Auto Source Sets the operation when a video input (source) is connected to Auto Switch Select this machine • Auto Switch The screen is automatically switched to the screen of the connected video input (source). •...
  • Page 120 8. Changing the Settings for Video Input Item Description Initial value HDMI Out Sets resolution for the device when connected to HDMI-OUT Auto HDMI EDID Sets the HDMI EDID version according to the external device EDID 1.4 to be connected and the cable to be used •...

  • Page 121: Changing System Settings

    9. Changing System Settings This section describes how to change the settings of this machine in System Settings. Displaying System Settings You can change various settings of this machine in System Settings. Touch on the sidebar menu. The System Settings are displayed. Touch the item that you want to change, and then change the setting.

  • Page 122: Changing The System Settings

    9. Changing System Settings Changing the System Settings • When you change settings, restarting the whiteboard might be required. System Settings is categorized as follows: Category Description Reference Network and Specifies network settings and audio input/ page 120 "Network and Connection output settings Connection"...
  • Page 123 Changing the System Settings Wireless Item Description Initial value Wireless Specifies whether or not to use a wireless LAN Configured when using the When set to on, add a network by selecting a network or machine for the entering information. first time.

  • Page 124: Wallpaper

    9. Changing System Settings Audio Input Item Description Initial value USB Microphone Selects the microphone to be used when a USB microphone is connected Wired Microphone Specifies whether or not to use a wired microphone when a non-USB wired microphone is connected •...

  • Page 125: Language And Input Method

    Changing the System Settings Language and Input Method The following settings can be specified in "Language and Input Method". Item Description Initial value Select Language You can change the display language. Configured when using the machine for the first time. Select Input Specifies the software keyboard to use for text input Android...

  • Page 126: Security Settings

    9. Changing System Settings Security Settings The following settings can be specified in "Security Settings". Item Description Initial value Admin password You can change the password for the administrator. Configured when using the machine for the first time. Apk installation Specifies whether or not to restrict the addition of apps If set to on, apps can be added.

  • Page 127: Information

    Changing the System Settings Item Description Initial value Auto Standby Auto Standby Setting Specifies whether or not to automatically turn off the machine when the machine has not been operated for a certain period of time When set to on, the machine turns off automatically after the standby time set in "Auto Standby Time".

  • Page 128: Other

    9. Changing System Settings Item Description Initial value Auto check for Specifies whether or not to check for system updates system updates automatically Set update You can set the time and day of the week to check for schedule system updates when "Auto check for system updates" is turned on.
  • Page 129 Changing the System Settings Item Description Initial value Application You can change the access permissions and other settings management of installed apps. For details, see page 132 "Changing the Access Permissions of Apps". Remote Control Specifies whether or not to disable remote control Lock operations If set to on, the operations using remote control are...

  • Page 130: Super Password

    9. Changing System Settings Item Description Initial value Show and Hide Specifies whether to hide the icon to show the sidebar Sidebar by Edge menu and enable the gesture operation to show the Swipe sidebar menu If set to on, the operation of the sidebar menu changes as follows: •...

  • Page 131: Updating Your System

    Updating Your System Updating Your System You can update the system or touch firmware version by going to [Update] under [Information] in System Settings. Difference between a system update and a frame update • System Update Updates the entire system •...
  • Page 132 9. Changing System Settings Copy the update file and save it to a USB flash memory device. Insert the USB flash memory device containing the update file into the USB port of the machine. For details about how to insert the USB flash memory device, see page 21 "Inserting a USB Flash Memory Device".

  • Page 133: Restoring The Factory Default Settings

    Restoring the Factory Default Settings Restoring the Factory Default Settings You can reset the settings changed in System Settings to the factory default values. • Restoring the factory default settings clears all data registered in the machine. Touch [Information] in System Settings. Touch [Restore Factory Settings].

  • Page 134: Changing The Access Permissions Of Apps

    9. Changing System Settings Changing the Access Permissions of Apps You can change the permissions of installed apps. • Have the administrator of this machine perform this operation. Newly added apps require access privileges to use the various functions of the machine. When access privileges are required, a notification will be displayed asking for permission, which can be granted or denied, as necessary.

  • Page 135: 10. Troubleshooting

    10. Troubleshooting This chapter explains what to do when a message is displayed or when the machine cannot be operated as wanted. If a Message is Displayed during Operation The following table lists the main messages and their recommended actions. Message Causes Solutions...
  • Page 136 10. Troubleshooting Message Causes Solutions Error saving file, please • The network cable is • Check whether the network cable check your network not properly is connected, or the cable is connection connected. broken. • The network settings • Check the network settings, and are incorrect.

  • Page 137: When You Cannot Use The Machine As You Want

    When You Cannot Use the Machine As You Want When You Cannot Use the Machine As You Want This section explains what to do when the machine cannot be operated as you want. • The laser pointer light may be hard to see when it is pointed at the display. For details about the laser pointer, see the user manual for the laser pointer.

  • Page 138: When Displaying An Image

    10. Troubleshooting When Displaying an Image Problem Causes Solutions Only a monochrome image • The cable is not • Reconnect the cable. is displayed. connected correctly. • Check that the correct cable is • An incorrect cable is used. used. If any of these actions do not fix the problem, contact your service representative.

  • Page 139: When Using The System As A Whiteboard

    When You Cannot Use the Machine As You Want Problem Causes Solutions No sound • You have turned on the • Turn off the mute function or mute function on the increase the audio volume level machine or the input and try again.

  • Page 140: When Using The System As A Monitor

    10. Troubleshooting Problem Causes Solutions The line is suddenly displayed in • Something other than the • Keep anything other than an unintended direction pen is touching the display. the pen from touching the halfway. display. • If the pen is used near a window, under direct •...

  • Page 141: Others

    When You Cannot Use the Machine As You Want Problem Causes Solutions The computer connected to There may be a problem Contact your computer manufacturer. the DisplayPort input is with the graphic driver malfunctioning. running on the computer. Screen magnification If you pull out the video Do not pull out the video cable and changes...
  • Page 142 10. Troubleshooting...

  • Page 143: 11. Appendix

    11. Appendix This appendix explains how to maintain this machine and the machine information. Maintenance Cleaning the Display • When performing maintenance on the machine, always disconnect the power cord from the wall outlet. If the display surface or the inside of the display frame of the whiteboard becomes dirty, clean it with a soft dry cloth.

  • Page 144: List Of The Functions And Commands Controlled By The Rs-232C Terminal

    11. Appendix List of the Functions and Commands Controlled by the RS-232C Terminal When you connect the machine and a computer with the communication cable RS-232C (straight cable), you can control the machine from the computer via the RS-232C terminal using a terminal emulation program.
  • Page 145 List of the Functions and Commands Controlled by the RS-232C Terminal Instruction (ASCII Bytes) Index Supplement 6B303173483030310D Color_Mode_WARM 6B303173483030320D Color_Mode_COLD 6B303173483030330D Color_Mode_USER 6B3031734A3x3x3x0D Bass 6B3031734B3x3x3x0D Treble 6B3031734C3x3x3x0D Balance 6B3031734E3030300D OSD_Language_English 6B3031734E3030310D OSD_Language_French 6B3031734E3030320D OSD_Language_Spanish 6B3031734E3030330D OSD_Language_Traditional_C 6B3031734E3030340D OSD_Language_Simple_Chine 6B3031734F3030300D Power_Lock_Unlock 6B3031734F3030310D Power_Lock_Lock 6B303173503x3x3x0D...
  • Page 146 11. Appendix Instruction (ASCII Bytes) Index Supplement 6B303173553030310D Key_Pad_DOWN 6B303173553030320D Key_Pad_LEFT 6B303173553030330D Key_Pad_RIGHT 6B303173553030340D Key_Pad_ENTER 6B303173553030350D Key_Pad_INPUT 6B303173553030360D Key_Pad_MENU 6B303173553030370D Key_Pad_EXIT 6B303173563030300D Remote_Control_DISABEL 6B303173563030310D Remote_Control_ENABLE 6B3031735859xxxx0D Date_Year 6B303173584Dxxxx0D Date_Month 6B3031735844xxxx0D Date_Day 6B3031735948xxxx0D Date_Hour 6B303173594Dxxxx0D Date_Min 6B3031735953xxxx0D Date_Sec 6B3031735A3030300D Restore_Default 6B303167613030300D Get_Constrast 6B303167623030300D Get_Brightness...
  • Page 147 List of the Functions and Commands Controlled by the RS-232C Terminal Instruction (ASCII Bytes) Index Supplement 6B3031676A3030300D Get_Remote_Control 6B3031676B3030300D Get_Power_Lock 6B3031676C3030300D Get_Button_Lock Locking infrared and buttons 6B3031676D3030300D Get_Menu_Lock Restricting Android menu functions 6B3031676E3030300D Get_Temperature 6B3031676F3030300D Get_Operation_Time 6B303167704D30300D Get_Date_Month 6B303167704430300D Get_Date_Day 6B303167714830300D Get_Date_Hour 6B303167714D30300D...

  • Page 148: About Vesa Bracket

    100 100 mm (3.93 inches) Load Capacity 5 kg (11.0 lb.) • The above illustration is based on RICOH Interactive Whiteboard A6500 as an example. Depending on the model used, the position and shape of the VESA Bracket may vary slightly.

  • Page 149: Specifications

    Specifications Specifications Item Specifications LCD panel Backlight D-LED Panel size RICOH Interactive Whiteboard A6500 65" RICOH Interactive Whiteboard A7500 75" RICOH Interactive Whiteboard A8600 86" Pixel pitch (mm) RICOH Interactive Whiteboard A6500 0.372 × 0.372 RICOH Interactive Whiteboard A7500 0.4296 × 0.4296 RICOH Interactive Whiteboard A8600 0.4935 ×...
  • Page 150 Item Specifications LCD panel Brightness (cd/m ) (typical) RICOH Interactive Whiteboard A6500 RICOH Interactive Whiteboard A7500 RICOH Interactive Whiteboard A8600 • Brightness changes in accordance with the image settings. In addition, the brightness fades as the product ages. It does not...
  • Page 151 Specifications Item Specifications Touch Resolution 32768 × 32768 Maximum number of touches Touch output USB 2.0 Supported operating systems Multi-point touch: Windows 10 Android Single-point touch: Mac OS Linux Chrome OS Panel glass Type Toughened glass Thickness 3.2 mm...
  • Page 152 11. Appendix Item Specifications Interface Front side HDMI (input) USB 3.0 Type-A × 2 USB 3.0 Type-B × 1 (exclusively for the touch panel) USB Type-C Back side HDMI (input) × 2 HDMI (output) DisplayPort USB 2.0 Type-A USB 3.0 Type-A × 2 USB 3.0 Type-B ×...
  • Page 153 120V AC, 60 Hz • Europe 220-240V AC, 50 Hz • Asia 220-240V AC, 50/60 Hz RICOH Interactive Whiteboard A6500 Consumption (While operating) 300 W or less (controller not included) 430 W or less (controller included) RICOH Interactive Whiteboard A7500...
  • Page 154 RICOH Dimensions (W × D × H) 1512 × 88 × 921 mm ( 59.5 ×3.4 ×36.2 Interactive inches) Whiteboard A6500 Mechanical Weight (excludes full options) Approx. 51 kg (112.4 lb.) RICOH Dimensions (W × D × H) 1723 × 88 × 1035 mm (67.8 × 3.4 × 40.7...

  • Page 155: Information For Copyright Of Software Included In The Machine

    Information for Copyright of Software included in the Machine Information for Copyright of Software included in the Machine The machine includes the following software. • bash 3.2.57 • coreutils 6.9 • findutils 4.2.31 • gawk 3.1.5 • grep 2.5.1a • inetutils 1.4.2 •...
  • Page 156 If you want the source code of software licensed under GNU GPLv2, specify the name of the software and contact your local Ricoh support representative or sales representative. Note that you must pay all postage if we provide the source code by sending a CD.

  • Page 157: Trademarks

    Trademarks Trademarks Google Drive and Android are trademarks of Google Inc. ® is a registered trademark or trademark of Cisco Systems, Inc. and/or its affiliates in the United States and certain other countries. macOS is trademarks or registered trademarks of Apple Inc., in the United States and other countries. Oracle and Java are registered trademarks of Oracle and/or its affiliates.
  • Page 158 MEMO Y313-7509A...
  • Page 160 EN GB EN US EN AU Y313-7509A © 2022 Ricoh Co., Ltd.

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