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Ricoh BizWorkz 406 Operation Manual

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Operation Manual
Read this manual carefully before you use this product and keep
it handy for future reference. For safety, please follow the
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Summary of Contents for Ricoh BizWorkz 406

  • Page 1 Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual...
  • Page 2 For good print quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
  • Page 3 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with ISO Standard 7001, this machine uses the following symbols for the main switch: a means POWER ON. b means POWER OFF.
  • Page 4 Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d d d d d symbol means a situation that requires you take care.
  • Page 5 WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. •...
  • Page 6 CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.

  • Page 7: Energy Star Program

    Energy Star program ® Energy Star As an Energy Star partner, we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as global warning.

  • Page 8: Table Of Contents

    Contents Safety Information ................Energy Star program ................iv General Description ................viii Operation Panel .................. 1. SETTING UP Package Contents ................Location ....................Installing the Starter Toner Cassette ........... Unlocking the Scanner Lock .............. Installing the Upper Paper Tray ............Other Settings for Type 2 ..............
  • Page 9 3. PRINTING Setting Up For Printing ..............23 ® To install the printer driver under Windows 95 ......23 ® To install the printer driver under Windows 3.1x ......24 New Hardware Found Window ............24 Features You Can Access From the Printer Driver ......25 Using the Second Printer (Additional Printer) ........
  • Page 10 7. TECHNICAL REFERENCE Printing the Help List ................. 54 Selecting the Language ..............55 Selecting 300 dpi or 600 dpi............... 56 Economy Mode .................. 58 Changing the Economy Mode ............58 Selecting Toner Save Mode ..............59 8. SPECIFICATIONS ................. 60 Index ....................

  • Page 11: General Description

    General Description Type 1 The following describes the Type 1 machine. This information also applies to the Type 2 machine, except where specifically noted in the next page. Platen cover Upper paper tray Lift this cover to access the Holds up to 100 sheets exposure glass when you want to of plain paper for place an original on it for...
  • Page 12 Type 2 The following describes the Type 2 machine. Original Guide Automatic Document Feeder Guides the original Upper (ADF) correctly into the paper tray Holds up to 10 sheets of paper for automatic machine. Set the original feeding. Place originals face down. so it is under this guide.

  • Page 13: Operation Panel

    Operation Panel 1 Check Display 5 Enlarge This indicator lights up to alert you Press this key to enlarge an image to read the message on the display. during copying. Available enlargement ratios are: 115%, 2 PC Interface 122%, 141% and 200%. This indicator lights while the 6 Paper Select machine is receiving data from a...
  • Page 14 Note Be sure to peel the protective sheet from the operation panel. 0 Stop D Help/Function Press this key to interrupt the current Press this key and then input a ongoing procedure and return to the function number to perform stand by state.

  • Page 16: Setting Up Package Contents

    1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.

  • Page 17: Installing The Starter Toner Cassette

    SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open the top unit (2). Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren.

  • Page 18: Unlocking The Scanner Lock

    SETTING UP Make sure the plastic pins (marked with “ ” in the illustration next to step on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sure to hold the starter toner cassette by its handle.

  • Page 19: Installing The Upper Paper Tray

    SETTING UP Installing the Upper Paper Tray Look at the rear of the machine and note the locations of the holes for in- sertion of the upper paper tray on both sides. To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go.

  • Page 20: Other Settings For Type 2

    SETTING UP Other Settings for Type 2 To remove the protective sheet Open the ADF cover (1) and then re- move the protective sheet (2). Close the ADF cover and make sure it locks securely into place.

  • Page 21: To Install The Document Output Tray

    SETTING UP To install the document output tray Look at the rear of the machine to con- firm where the document output tray should fit. Insert the pin at one side of the tray by gently bending the document tray until it fits in the insert hole.

  • Page 22: Connecting To A Computer

    SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the your printer cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.

  • Page 23: Turning On The Machine

    SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.

  • Page 24: Getting Acquainted Paper And Other Media

    2. GETTING ACQUAINTED Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details on loading each type of paper/media into the upper paper tray. Paper/Media type (Paper size) Display Page...

  • Page 25: Loading Paper

    GETTING ACQUAINTED Loading Paper After you set up the machine and specify the paper size, you are ready to actually load paper. Important! When loading paper into the upper paper tray, make sure that you load maximum 100 sheets of plain paper (80 g/m or 20 lb).
  • Page 26 GETTING ACQUAINTED Press . “Prt Help List” appears. Prt Help List Press until 1 Tray Pap. Size “1 Tray Pap. Size” appears. 1 Tray Pap. Size 3 User Param. 2 Language Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.

  • Page 27: To Load Small Size Paper

    GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of its shorter edges feeding into the machine. Remove all paper before loading small size paper in the upper paper tray. Open the small panel on the back of Unlatch Here the machine by unlatching it as shown...
  • Page 28 GETTING ACQUAINTED Press . “Prt Help List” appears. Prt Help List Press until 1 Tray Pap. Size “1 Tray Pap.Size” appears. 1 Tray Pap. Size 3 User Param. 2 Language Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.

  • Page 29: Loading Other Media

    GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loading small size paper on page 12. • Insert envelopes print side up with the stamp Flap position as shown.

  • Page 30: Connecting A Second Printer (Additional Printer)

    GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that you can use to connect your current printer as a second printer (additional printer). Once you do, you have a selection of this machine or the second printer at the touch of key.

  • Page 31: Installing The Paper Feed Unit (Option)

    GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
  • Page 32 GETTING ACQUAINTED The machine has handhold at the loca- tions shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold lo- cation on the right side of the machine. •...

  • Page 33: To Load Paper Into The Paper Feed Unit

    GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. Pull out the paper tray and remove it from the paper feed unit.

  • Page 34: To Change The Paper Size

    GETTING ACQUAINTED To change the paper size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size.

  • Page 35: To Install The Paper Size Indicator

    GETTING ACQUAINTED Press Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press to display the "Lower Tray?" message before proceeding with step After pressing , press ×...

  • Page 36: Upgrading Memory

    GETTING ACQUAINTED Upgrading Memory You can install Single Inline Memory Module (SIMM) to upgrade the on- board memory of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install 8MB, 16MB or 32MB SIMM.
  • Page 37 GETTING ACQUAINTED Carefully lift out the SIMM board cur- rently installed on your printer. Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented cor- rectly when you insert it into the slot.

  • Page 38: Printing Setting Up For Printing

    3. PRINTING Setting Up For Printing In order to use the machine as a printer, you must install its printer driver on your computer. The printer driver can be found on the diskette that comes with the machine. Use the following procedure to install the printer driver.

  • Page 39: To Install The Printer Driver Under Windows 3.1X

    PRINTING ® To install the printer driver under Windows 3.1x Quit all applications except Program Manager. • Press [Alt] + [Tab] to display the Task List window. • Select the application you want to quit. • Click [End Task] and then press [Enter] to quit the program. •...

  • Page 40: Features You Can Access From The Printer Driver

    PRINTING Features You Can Access From the Printer Driver Printer Driver Contents Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page borders ;...

  • Page 41: Using The Second Printer (Additional Printer)

    PRINTING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a Bi-Direction mode, make sure to set the Bi-Direction mode to Off.

  • Page 42: Copying Making A Copy

    4. COPYING Making a Copy Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press to perform the copy opera- tion. Important! After copying a large number of pages, be sure not to turn off the machine in several minutes.

  • Page 43: Making Multiple Copies

    COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing increase the number) or (to reduce the number). Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3).

  • Page 44: Making A Book Copy

    COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). Lift the platen cover. Open to the page you want to copy and lay the page face down on the exposure glass.

  • Page 45: Reduction And Enlargement

    COPYING Reduction and Enlargement Press to select preset reduction or enlargement factors for the copy operation. To set the reduction factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3).

  • Page 46: To Set The Enlargement Factor

    COPYING To set the enlargement factor Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press until the desired size ra- 100% tio appears. The sizes change in the fol- lowing order.

  • Page 47: Zoom (In 1% Increments)

    COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex- actly the value you want. You can change the zoom factor in increments of 1%. To use zoom Setting Range 200 to 50% 50 to 200% Lift the platen cover (1).

  • Page 48: Adjusting Copy Image

    COPYING Adjusting Copy Image To select the resolution/photo setting Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Copy Mode key to specify the resolution or halftoning method for the copy operation.

  • Page 49: To Adjust The Image Density

    COPYING To adjust the image density Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). Press the Density key to select the im- age density settings. •...

  • Page 50: Setting An Original Onto The Adf (Type 2 Only)

    COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it.
  • Page 51 COPYING Stretch the extend tray that supports the originals. Press to perform the copy op- eration. Note • If an original becomes misfed during feed- ing by the ADF, press to stop the op- eration. Refer to“Clearing a Paper Misfeed” on page 43. •...

  • Page 52: Sorting Output (Type 2 Only)

    COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed.
  • Page 53 COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Press to clear the setting after copying.

  • Page 54: Troubleshooting

    5. TROUBLESHOOTING General Status Cause Page Remedy Nothing happens Power cord is not con- Correctly connect the power when the machine is nected. cord to the machine and plug it turned on. into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
  • Page 55 TROUBLESHOOTING Printing and Copying ( Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.10,18 feeds. sides of the paper. printing is not supported by this machine. Printing on an envelope Make sure that envelopes are p.14 that is too thick.
  • Page 56 TROUBLESHOOTING Copying Status Cause Remedy Page "Error 90" appears on Locked scanner. Unlock the scanner lock, turn the display, and the copy the machine off and then back operation is aborted when copying from the exposure glass. Frequent original mis- Original is not set correctly.
  • Page 57 TROUBLESHOOTING Error Messages Message Cause Remedy Page Top unit is open. Close the top unit. Close cover Machine is out of paper. Load paper, and set the copy p.10,18 Add paper quantity again during a copy job. Prepare a toner cassette for re- Toner near end Machine is almost out of —...

  • Page 58: Clearing A Paper Misfeed

    TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very not. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool such as a screwdriver or tweezers as this may damage the unit.
  • Page 59 TROUBLESHOOTING Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are using the paper feed unit (op- tion) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead.
  • Page 60 TROUBLESHOOTING Type 2 Area 4 Area 3 Area 1 Area 2 Area 1 or 2 Pull the top release lever (1) and open the top unit (2). Pull out the toner cassette. Note • Be sure to hold the toner cassette by its handle. •...
  • Page 61 TROUBLESHOOTING Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper. Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are using the paper feed unit (op- tion) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead.

  • Page 62: Paper Feed Unit

    TROUBLESHOOTING Area 3 or 4 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. Pull out the misfed original. Close the ADF cover, and make sure it locks securely into place.
  • Page 63 TROUBLESHOOTING Pull out the misfed paper. Slide the paper tray back into the paper feed unit until it locks into place. If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.

  • Page 64: User Maintenance Daily Maintenance

    6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning Exposure glass Platen cover (Type 1) (Type 2) Exposure glass Platen cover Platen...

  • Page 65: Replacing The Toner Cassette And The Cleaning Pad

    USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and hu- midity conditions noted in the table under “Conditions” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total sur- face.
  • Page 66 USER MAINTENANCE Holding the toner cassette by its han- dle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when re- moving the cleaning pad.
  • Page 67 USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. Make sure the plastic pins (marked with “ ” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine.

  • Page 68: Storage

    USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Gen- erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or low- temperature and low-humidity conditions, store paper in a vinyl bag.

  • Page 69: Technical Reference Printing The Help List

    7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. While the machine is not performing any Prt Help List other operation, press . The message “Prt Help List” appears. Press . “Press Start” appears. Press Start Press to print the Help List.

  • Page 70: Selecting The Language

    TECHNICAL REFERENCE Selecting the Language The language for the display can be selected from the following: English, French, Spanish, Italian, German, Swedish Press . “Prt Help List” appears. Prt Help List Press until "2 2 Language Language" appears. The messages change in the following order.

  • Page 71: Selecting 300 Dpi Or 600 Dpi

    TECHNICAL REFERENCE Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. Press . “Prt Help List” ap- Prt Help List pears.
  • Page 72 TECHNICAL REFERENCE Press . “Please wait”, then “Reg- Please wait istered” appears. Note Registered • To cancel this change, press instead of . “Please wait” and “Not Registered” appear on the display. • Do not turn off the machine while “Please wait”, “Registered”...

  • Page 73: Economy Mode

    TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save power. If no operation is per- formed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.

  • Page 74: Selecting Toner Save Mode

    TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. Press . “Prt Help List” appears. Prt Help List Press until “3 3 User param. User Param.” appears. The messages change in the following order. 1 Tray Pap. Size 3 User Param.

  • Page 75: Specifications

    8. SPECIFICATIONS General Specifications Type 1, Type 2 Type 1 Paper Capacity Power Supply Upper tray AC 220 to 240 V 50/60 Hz plain paper (80 g/m : 20 lb.) 100 sheets Option paper unit Power Consumption plain paper (80 g/m : 20 lb.) 250 sheets 480 W Output tray Capacity...
  • Page 76 SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e emulation • Dutch 801 SWC • Dutch 801 Italic SWC Print Resolution • Dutch 801 Bold SWC 600 dpi × 600 dpi • Dutch 801 Bold Italic SWC 1200 dpi × 600 dpi (enhanced) •...
  • Page 77 SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copy per minute) 60 to 90 g/m (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass (Type 1/Type 2) Sheet/Book First copy ADF (Type 2) 17 seconds or less Plain paper (80 g/m : 20 lb) Mulitiple Copies...

  • Page 78: Index

    INDEX INDEX 1 to 1 Copy ............27 Front guide ............ 16, 19 Front paper support ..........16 Additional Printer ..........15 Auto image density ..........34 Help List ............... 54 Automatic Document Feeder (ADF) ....ix Help/Function ............. xi Setting an original .........
  • Page 79 INDEX Second Printer (Additional Printer) ..... x Paper and Other Media ......... 9 Connecting ............. 15 Paper Select ............x Using .............. 26 paper size Side guide ............16, 19 Changing ............19 SIMM cover ........... viii, ix Specifying (upper) ........11, 13 SIMM ..............
  • Page 80 Cedex Phone: +33-(0)1-40-94-38-38 SUPPLIES MODEL NAME The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1120D BLACK RICOH CO., LTD. Ohmori NM Building, 1-1 Ohmori-kita 2-chome Ota-ku, Tokyo, 143-0016, Japan Printed in the Netherlands EE AE G026-8600...

This manual is also suitable for:

Bizworkz 406df

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